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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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• Premed Research

Research Assistant Cover Letter: The Ultimate Guide

You should never underestimate the power of a good research assistant cover letter. Whether you are seeking to gain some research experience to bolster your applications for medical school and MD-PhD programs or seeking to get a coveted research assistant position, your cover letter is one of the key components of your application.

Research assistant cover letters can be tricky to write, but I'm going to guide you through this process. In this blog, you will learn why a cover letter is important, how to write your research assistant cover letter, learn tips to make your cover letter stand out, and get to read cover letter samples, including one with no research experience! Whether you're a premed or not, this ultimate guide will help you get your desired research position.

>> Want us to help you get accepted? Schedule a free strategy call here . <<

Listen to the blog!

Article Contents 17 min read

Why get involved in research.

Research is certainly one of the ways to build up your medical school application and impress the admissions committees with your extracurriculars for medical school . However, it is also your chance to build up professional skills and knowledge in the field of your interest. Admission committees appreciate applicants with a research background because these students demonstrate interest in actively shaping medical and scientific progress.

Since the research process is challenging and enriching, these students develop critical thinking skills and confidence to challenge the status quo. Research fosters patience and stamina. It provides freedom to experiment and a space for constructive criticism. If you are looking to gain research experience, do not limit your search to strictly medical positions. Pursue disciplines that interest you. Research skills can often be transferred to a variety of fields.

Unique research experiences will also make you stand out in your medical school applications. As you might already know, one of the most common medical school interview questions  you’ll be asked is how you can contribute to the diversity of the incoming class – research is your chance to add another unique experience to your application.

Research experience is highly valued by some of the top medical schools in the world. For example, over 90% of Ivy League medical schools’ matriculants have research experience. According to the latest data, 99% of  Stanford Medical School  matriculants have research and lab experience. Research is especially valuable if you are looking at MD-PhD programs.

Firstly, you should always send a cover letter in addition to your CV as part of your job or volunteer application, unless otherwise expressed by the recruiter. Even if you have had the chance to explain your motivation for applying in the application form or email, you should still include a separate cover letter. This letter is an additional opportunity to present yourself as the perfect candidate for the research position.

The primary goal of a research assistant cover letter is to intrigue your potential employer enough to invite you to an interview. Whether you’re an experienced researcher or an undergraduate student looking for research experience, your cover letter is the “face” of your application. Most likely, your cover letter will be the first document your potential colleagues read about you. A perfect research assistant cover letter should include the following:

Your cover letter must compel the reader to read your CV and other application components, if applicable. "}]" code="timeline3">

Simply put, your cover letter should explain why you are the most suitable candidate for the position. Your letter must demonstrate how you meet the criteria for the research position and what makes you a unique candidate. Additionally, this letter is your chance to show off your communication and language skills. Remember, research reports require the ability to articulate clearly and succinctly. Your strong technical research abilities must be accompanied by excellent verbal and written communication skills.

How to Write Your Cover Letter

Let’s examine what steps you need to take to create an outstanding research assistant cover letter.

Research the Position

First and foremost, when you write a cover letter for a research assistant position, you must know exactly what the position entails, what expectations your potential colleagues have of the new hire, and how this research position might develop in the future.

If you found a position as a job posting, it would certainly be wise to study the job description closely. It usually gives you some important, albeit surface, information. You can start by carefully studying the position summary, duties and responsibilities, qualifications, requirements, etc. However, this is usually not enough. Whether you found this position as a job posting or not, it is important to do your research.

Your cover letter needs to show that you are the best possible match for this research position. The job description you have found can only give you so much. You need to find out how your research interests match with this institution’s research program, what the recruiters are really looking for, and how it can help you in your future career as a medical professional or a researcher.

Start by researching the institution or department you’re applying to online. Research their programs, their research profile, and the research interests of their staff. Often you can find important information about the institution’s latest research ranking and their research projects on their website. It could also be interesting to read reviews written by people who have worked in the institution to which you’re applying. Do take these with a grain of salt, but some of these reviews can give you insights into the program’s expectations.

Another way to find out more information about the position is to contact the institution or the department. There is usually someone who can answer your questions, such as an administrative assistant, recruiter, or someone directly involved in the research project. They will be happy to answer any questions you might have about the job, the department, or the institution.

Avoid asking specific questions that will be covered in an interview such as “how much does the job pay” as this will send the impression that you're only interested in the position for the pay, and not because it's what you really want to do. Calling to inquire about the job may also make your name stand out among dozens of applicants for this position. The recruiters may make a note that you personally called and showed enthusiasm about the job.

Before you call, make sure you prepare a list of questions. Beware that your phone call may turn into an unofficial interview, especially if you talk to someone involved in the research process. Be ready to speak about yourself in relation to the position and prepare to answer some of the most common interview questions like “ Tell me about yourself ?”, “why do you want to work with us?” and so on. These are common introductory questions that allow the interviewer to get some insights about you as a potential colleague.

If you are a current undergraduate student, you can also try speaking to your classmates and any TAs you know who may have worked in the research lab you are applying to. You can ask them what they enjoyed and what they found challenging about the work, allowing you to learn from a first-person perspective what it is like to work in that lab.

It might seem like a lot of work, but researching the position, the institution, faculty, and staff will give you a competitive edge. Whoever reads your research assistant cover letter and CV will be able to tell the depth of your research. Your dedication and curiosity will really show in your application and distinguish you as a serious applicant from the rest of the hopefuls. It is also great preparation for the interview stage.

A research position cover letter should be no longer than a page. Your language must be succinct and clear. You must be able to demonstrate that you can express your ideas fluently and clearly – do not use informal language or include any fluff. Your cover letter is not the place to give a detailed account of every research position you have held.

Remember, your letter may go through several readers and not all of them may be researchers, so do not use overly technical language. Your letter must capture the interest of any reader, while further details of your research experiences and education can be included in your CV. If you want to accompany your cover letter with a stellar CV, check out our blog on how to write a CV for graduate school .

For your cover letter, use a classic font such as Times New Roman or Calibri sized 11 or 12 and break your letter into paragraphs. This order of paragraphs is not set in stone, but it may give you some ideas about how to structure your letter:

Remind the reader why you are a good fit for this job and restate your interest in the position. "}]">

Are you planning to apply to medical school? Check out how research can help you:

How to Stand Out in Your Research Position Cover Letter

When you prepare your cover letter, you need to reflect on what makes you a unique candidate for the research position to which you’re applying. To do this, think about what may differentiate you from the competition and try to anticipate what other candidates may offer.

First of all, try to analyze and have a clear understanding of your depth of expertise in this field. Do you have a high research profile? Have you had much research experience in this field? If your answer is yes, then it might be a good point to include in your cover letter. Perhaps you have demonstrated passion for this research field, and you want to commit your future to this area of research? Or maybe you want to stay and work in this particular institution? Perhaps you completed your undergraduate degree there and know the ins-and-outs of their labs? Try to think of yourself in relation to the position, your potential colleagues, and the department. You might find more connections upon a deeper inspection.

Another great selling point is your ability to access research and funding networks and organizations. If you have had success in applying to and receiving research grants or organizing fundraisers for your research projects, be sure to include this in your cover letter. A colleague who can increase funding for a research project is an invaluable addition to any team.

If you do not have a strong research background in this field, do not worry. Try to think of your personal research experience – do you have a diverse background? Does your particular blend of experiences give you a unique perspective? If you have had research experience in a variety of disciplines, it might be your competitive edge!

What if you have not had the chance to gain research experience? Maybe you have had a limited amount of opportunities for research? You can talk about this in your cover letter by expressing enthusiasm to be exposed to research. In this case, try to focus on your biggest successes and most relevant qualities. You might possess a qualification that would be highly relevant to this research position even if you’ve never had a serious research experience. Have your abilities to multitask been praised by previous employers? Have you received awards for teaching excellence? Are you particularly skilled with technology and computer software? All these qualities and accomplishments may help you impress the reader. Try to market yourself, your skills, and qualifications in relation to the position – you might have something other applicants don’t.

How to Look for Research Positions if You Have Little to No Experience

If you have little to no research experience, but want this experience for your medical school application or to be eligible to apply for a research position you really want – here are some tips:

1. If you’re out of school, finding out about research positions and opportunities is quite difficult. Oftentimes, research positions are not posted externally. Even within the institution, professors and PIs tend to select students they have taught to help them in their research projects.

With this said, there are things you can do to search for these opportunities. One of the most common ways to find a research position is to email professors in the departments you would like to join as a researcher. Whether you are still a student or a graduate, explain in your email that you want to volunteer in the lab. Do not mention money – state clearly that you want to gain research experience. Without experience, a paying research position is almost impossible to get. Start as a volunteer and see where it takes you.

• Your cover letter should include your most recent successes. Talk about your most recent or current jobs.
• You should present evidence that would support your relevancy for the position in the first half of the letter. Support your pertinent qualifications with examples of achievements from your previous or current roles (i.e. awards, distinctions, publications, etc.).
• Illustrate your successes with brief but solid examples, explaining why you would be a good fit for this position.
• Concentrate on achievements and qualities that make you unique, rather than simply listing the job description’s criteria.
• Your cover letter should indicate that you spent much time researching the position, the faculty, and the institution. Demonstrate how well you know the role and the research context when explaining your career motivations.
• Ensure your letter is error-free and clearly written. A grammatically correct and succinct letter is professional and shows the reader you are capable of communicating effectively in writing.

Things to Avoid in Your Research Assistant Cover Letter

• Do not summarize your CV or give too much detail. Remember, the reviewer already has your CV so it's not appropriate to list items that are available elsewhere in your application. You must be selective about the qualifications and responsibilities you emphasize.
• Do not leave out examples when you make statements about the relevancy of your skills and experiences.
• Never send the same cover letter to more than one employer. Do not cut and paste from one letter to another. Your reader will be able to tell your lack of research and career focus.
• Do not use jargon and overly technical vocabulary. You might want to come off as a knowledgeable candidate for this position but try to stick to a professional tone and language as much as possible.
• Do not concentrate your cover letter on what the employer can do for you. Instead, focus on what you can do for the employer and the research project.
• Do not make statements that are too general. For example, do not say “I’ve always wanted to work in this research field” – rather, show that you have worked in this research area and that you are passionate about this field. Do not write that you want to work for this institution or with this PI because they are famous all over the world. You must include other reasons for wanting to work with them. Searching for validation might make the wrong impression and eliminate you from the competition.

Some Important Don'ts for Research Assistant Cover Letters:

Do not make statements that are too general "}]" code="timeline2">

Research Assistant Cover Letter Sample #1

Dear Dr. Smith,

With this letter and enclosed CV, I would like to express my strong interest in the Research Assistant position you have available in the X department. I am a recent master’s graduate with experience in facilitating successful clinical trials. My graduate research involved working with clinicians and patient populations. Before my master’s, I graduated from a premed program at X university with the highest honors.

This research assistant position is a perfect combination of my educational background and my clinical experience. During my master’s degree, not only was I able to read, analyze, and interpret information from professional journals, technical procedures, and government regulations, but I also participated in clinical procedures directed by my PI, Dr. John Johnson. I completed and maintained case report forms as per FDA guidelines and reviewed them against the patient’s medical record for completeness and accuracy. I was heavily involved in assisting my superiors with the clinical process. I collected, processed, and shipped blood and urine specimens at scheduled patients’ visits. I was in charge of ensuring that all laboratory results were given to appropriate doctors for review of clinical significance, then filed the results in the patient study binder. My dedication to research and my team earned me the Research Assistant Excellence Award. Today, I am still in touch with my PI and my colleagues, with whom I have maintained professional and friendly ties. After recently graduating from my master’s degree, I am looking to apply my skills and knowledge to your research project.

Aside from learning a set of clinical and laboratory skills, working in research has trained my other competencies. My research position involved working in a team of researchers from different disciplines and nationalities. This experience significantly improved my ability to communicate as I often found myself explaining complex concepts to people outside of the medical field. Working with such an international team taught me to problem-solve and find quick solutions. For example, one aspect of the project involved collaborating with team members in Japan. We had a hard time communicating due to the time difference. I suggested to my colleagues and PI that we create a message board online where we could quickly ask questions and send documents back and forth; this board was available both on mobiles and computers, allowing for easier communication between our two teams at any time. This initiative improved our productivity and speed, as well as allowed us to quickly communicate practical solutions to any problems that came up during research. This successful collaboration resulted in the university funding our research project for one more year.

My interests and responsibilities outside of research would also make great contributions to your team. I am particularly impressed with your Institution’s commitment to improving patient experience in deprived communities. As an active volunteer at my local Street Heath Community Clinic, your dedication to providing healthcare to all in need is very inspiring. I am also drawn to your department's interdisciplinary approach. As a master's graduate, I learned the value of combining academic and clinical research. I know from experience that thinking beyond your discipline will only improve your research approach and results.

I am confident that my clinical research experience, my in-depth educational background, and interests make me an ideal match for this position. I would appreciate any opportunity to discuss my expertise in more detail at the interview and I look forward to hearing from you shortly.

Author’s signature

What makes this cover letter strong:

1. Uses a personal address.

2. States right away that his/her educational and research background are relevant.

3. Gives solid descriptions of his/her duties, experiences, and successes in the most recent research project.

4. Uses specific examples to show his/her soft skills, including superb communication skills.

5. Mentions that he/she was able to secure extra funding for a research project.

6. Includes interests outside of research that make him/her relevant to this institution.

7. Restates his/her interest and shows confidence in closing remarks.

Research Assistant Cover Letter Sample #2 (No Research Experience)

Dear Dr. Roe,

I am writing to you regarding the Research Assistant position available at the Biological Sciences department at X University. As a second-year pre-medical student at X University, I strive to gain in-depth, comprehensive research experience, and the position of an assistant in your research project may become my stepping stone into the world of scientific discovery and progress. I am certain that my academic and professional experiences make me the perfect candidate for this research position.  

Research demands high attention to detail and accuracy. As a sophomore student majoring in biochemistry, I understand the great responsibility of scientific research. I have been exposed to the intricate nature of scientific discovery and trained to think like a future researcher. Not only have I achieved grades in the 80th percentile in all my premed courses, but my lab experiences have taught me how to build a hypothesis and develop a method of inquiry. During lab work, experiments did not always work the first time. I sought feedback from my supervisor about how to refine my technique, always striving for better results. My attention to detail allowed me to reach great heights in my premed coursework and I am ready to apply the skills I have learned to a serious research project.

My interests and competencies reach beyond academia and can help me become a valuable member of your research team. As a member of the student council at X University over the last two years, I am in charge of developing successful state and federal grant applications. Last year, I was successful in obtaining a municipal grant that was used to renovate computer labs in the Y building on our campus. Additionally, my organizational skills are further demonstrated by the fundraising events I have helped organize with the student body. While research demands high levels of scientific expertise and knowledge, research also requires paperwork and financial support from the state – my background can help advance our research in this regard. 

While I have not had the chance to participate in professional research, I have substantial professional experience in keeping records and updating databases while working as an assistant to my mother in our family's grocery store. In addition to working with numbers at the till, I was in charge of keeping records of deliveries. This responsibility taught me to keep neat and accurate records while working with a lot of information – a skill that’s greatly valuable while documenting the research process and findings. 

Working at the grocery has also trained my ability to interact and get along with a variety of people. Through cooperating with people of different languages and cultures, I developed outstanding comprehension and communication skills, which help me not only in my academic work but also in my personal life. Research is not a lonely endeavor – rather, it is a cooperative effort where communication and patience are key. My professional background will certainly make me a suitable member of any research team, and I would be honored if you gave me a chance to showcase my talents.   

I look forward to discussing my candidacy with you further. If you would like any additional information that will help me gain this position, please let me know. Thank you for your time and consideration.

Author’s Signature

Check out our video for a quick recap:

In truth, the recruiter may decide to go with a candidate with more research experience than you. However, your cover letter is exactly the place where you can address any lack of experiences found in your resume or CV. This letter is an opportunity to reinforce yourself as a candidate, rather than highlight your flaws.

If you do not have specific research experience appropriate for the position, perhaps you can augment your candidacy by demonstrating other qualities that your recruiter is seeking for in their potential colleague. For example, you can demonstrate that you are a fast learner with experience in reading and analyzing complex information, or that you have experience in organizing and executing fundraising activities.

A cover letter is your chance to be more than a list of experiences and accomplishments. You can make them come alive and describe how they are relevant to the specific position to which you’re applying. CVs can be a few pages long, it's a lot of information for reviewers to sift through. Instead, they prefer an easy to read, one-page document that summarizes an applicant’s main accomplishments, experiences, and overall suitability for the role. Keep in mind that hiring departments may not even review your CV if they are not first impressed by your cover letter.

Your cover letter is an addition to your CV, and you need to show you can concisely focus on the strongest experiences you have had. A well-written cover letter demonstrates your ability to write and prioritize information clearly, which is something you must do as a researcher. Even though most job criteria have more than 3 qualities or skills they look for, it is important to stay succinct in your cover letter.

Remember, you cannot just list the skills but must show that you have them by using concrete examples of encounters and interactions you have had. Including examples will limit the number of skills you can include in your cover letter to a maximum of 3, as it is usually not possible to talk about more than 3 in any detail at all. So, reflect on your experiences and pick a maximum of 3 that you have solid examples for.

Your cover letter must be easy to follow and easy to read. Consider ordering your experiences in chronological order so the reader can follow the timeline of events easily. Include your most recent experiences.

Brainstorming experiences, creating an outline, writing, revising, and finalizing your cover letter may take a while, so think about giving yourself at least 1 week. Pay attention to the deadline to submit your job application and give yourself enough time.

Once you have created an outline and thought up experiences, you want to write your body paragraphs first, using a few sentences to describe each experience and what you gained from it that will contribute to this research position. You can then write succinct concluding and opening paragraphs. You want to ensure you read through your cover letter at least twice and correct any instances of unclear phrasing. Your first revision should be designed to change any wording or examples that are not as effective. Your second revision should finalize all the elements of your cover letter and include a check of grammar and fix any typos.

No, they don’t! You could have picked up relevant skills for a research position through academic experiences, but also through extracurriculars, volunteering, other work, or even personal experiences. For example, playing on a sports team teaches you a lot about perseverance, reliability, and teamwork. You can definitely include these types of experiences if you feel they are relevant.

To get an idea of what kind of experiences you should include, start by looking at the job posting. The job description should indicate the main criteria the recruiters are looking for in their candidates. Make a list of all the examples you can think of that relate to those criteria, and then choose a few that best highlight a variety of skills. Make sure to include the most recent examples in your cover letter.

If you’re an undergraduate student, start looking for research positions in your school. They may be posted in science department classrooms, on the departments' website pages, or around the lab spaces. It's also important to pay attention to your professors, perhaps they have mentioned that they are involved in a research project right now and are looking for a student assistant. If you're unsure, don't be afraid to ask them if they are looking for any help.

If you’re no longer a student, you can always reach out to your past professors and ask if they need any help with research. Make inquiries in local medical centers, hospitals, and other institutions. You will need to explain your situation and ask if they are looking for any help. Be aware that many entry-level positions are not paid well. Sometimes you may be required to help for free, but this will all depend on the position. If you have volunteered or shadowed a physician, you should reach out to them and ask if they are involved in research and could use your help.

If you are a serious researcher, you can look for research positions on job websites. These positions usually require an in-depth research background. If you are simply looking to gain some experience to build up your medical school applications, this option may not be for you. Some research projects last years and med schools can be skeptical of applicants who spend too much time on research and not enough time gaining clinical experience. They might wonder how well you will transition to patient interaction and clinical work.

You should avoid using any funky fonts, colors, or formatting in your cover letter. It is a professional document not suitable for experiments. So, stick to the standard font types and size, professional tone, and appearance.

You can certainly include these great achievements as long as they add to the overall narrative of your cover letter. Be sure to show what kind of skills and qualities your accomplishments helped you develop. Make your achievements come alive on the page.

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1 Research Assistant Cover Letter Example

Research Assistants meticulously gather, analyze, and interpret data to contribute to knowledge and innovation. Similarly, your cover letter is your chance to compile your skills, experiences, and achievements into a persuasive narrative that demonstrates your value. In this guide, we'll delve into the best cover letter examples for Research Assistants, helping you to craft a compelling story that showcases your analytical prowess and dedication to discovery.

Cover Letter Examples

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The best way to start a Research Assistant cover letter is with a strong opening that captures the reader's attention. Begin by addressing the letter to a specific person, if possible. Then, concisely express your enthusiasm for the research field or project and highlight a key qualification that aligns with the job requirements. For example: "Dear Dr. Smith, I am excited to apply for the Research Assistant position with XYZ Lab, renowned for its groundbreaking work in neurobiology. My hands-on experience with advanced microscopy techniques during my undergraduate thesis makes me a strong fit for your team." This approach shows you've done your homework and immediately presents you as a relevant candidate.

Research Assistants should end a cover letter by summarizing their interest in the position and expressing enthusiasm for the opportunity to contribute to the research team. They should reiterate their relevant skills and experiences, and how these align with the job requirements. It's also important to thank the hiring manager for their time and consideration. For example: "I am excited about the opportunity to contribute my research and analytical skills to your team. Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Finally, they should sign off professionally with "Sincerely" or "Best regards," followed by their full name.

A Research Assistant's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, detail your relevant skills and experiences, and conclude with a strong closing statement. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A one-page cover letter ensures that your key points are not lost in a sea of text, and it shows that you can effectively communicate important information in a concise manner, which is a valuable skill in research.

Writing a cover letter with no experience as a Research Assistant can seem daunting, but it's important to remember that everyone starts somewhere. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Mention where you saw the job posting and why you're interested in the role. 2. Highlight relevant skills: Even if you don't have direct experience as a Research Assistant, you likely have skills that are relevant to the role. These could include data analysis, critical thinking, problem-solving, attention to detail, and communication skills. Use your cover letter to highlight these skills and provide examples of how you've used them in the past. 3. Discuss relevant coursework or academic projects: If you're a student or recent graduate, you can discuss coursework or academic projects that are relevant to the role. This could include research projects, lab work, or classes related to the field you're applying to. 4. Show enthusiasm for the field: Research Assistants are often hired in specific fields of study. Show your enthusiasm for this field in your cover letter. This could include discussing relevant books you've read, lectures you've attended, or why you're interested in the field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the team. Thank the hiring manager for considering your application and express your hope for the opportunity to further discuss your qualifications. 6. Proofread: Finally, make sure to proofread your cover letter for any spelling or grammar mistakes. A well-written, error-free cover letter shows your attention to detail and professionalism. Remember, the goal of your cover letter is to show the hiring manager why you would be a good fit for the role, even if you don't have direct experience. Use it as an opportunity to showcase your skills, enthusiasm, and potential.

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University Application Letter Example: Free & Effective

In this article, I’ll guide you through a comprehensive, step-by-step process to write an impactful university application letter, including customizable templates to get you started.

Key Takeaways Understand the University’s Requirements: Each university has unique criteria and values. Tailor your application to reflect these. Start with a Strong Opening: Your opening statement should be engaging and reflective of your personality. Highlight Your Academic Achievements: Showcase your academic strengths and relevant accomplishments. Include Extracurricular Activities: Universities look for well-rounded individuals. Highlight your extracurricular involvements. Showcase Your Goals and Aspirations: Clearly articulate your future goals and how the university can help you achieve them. Proofread and Edit: Ensure your application is free from errors and well-structured. Seek Feedback: Before submission, get feedback from mentors or peers. Use the Provided Template: Adapt the template provided at the end of this article to suit your needs.

Step-by-Step Guide

Step 1: research and understand the university’s criteria.

Before you start writing, research the university and the specific program you’re applying to. Understand what they value in their students—is it leadership, community involvement, or academic excellence? This will help you tailor your application to resonate with the admissions committee.

Real-Life Example: When I applied to the University of XYZ for their journalism program, I noticed their emphasis on real-world experience. So, I highlighted my internship at a local newspaper and my role as an editor for my school’s magazine.

Step 2: Crafting a Strong Opening

Your opening paragraph should grab the reader’s attention. Start with a personal anecdote, a unique insight, or a compelling fact about your field of interest. This sets the tone for the rest of your application and gives the admissions committee a glimpse of your personality.

Table: Example Openings for Different Fields

Step 3: Highlighting Academic Achievements and Skills

Trending now: find out why.

In this section, focus on your academic strengths. Mention awards, high grades, or any unique academic projects. Also, include skills relevant to your field of study.

List: Items to Include

• GPA (if it’s a strong point)
• Awards or honors
• Significant projects or research
• Relevant skills (e.g., coding, lab techniques)

Step 4: Extracurricular Involvements

Universities seek well-rounded individuals. Discuss your involvement in sports, clubs, volunteer work, or any other extracurricular activities. Explain how these experiences have shaped you.

Chart: Extracurricular Activity and Its Impact

Step 5: Articulating Your Goals and Aspirations

Explain why you’re applying to this program and how it aligns with your career goals. Be specific about how this university, in particular, can help you achieve these goals.

Step 6: Proofreading and Editing

A well-written application is free from grammatical errors and is well-structured. Take time to proofread your application or use tools like Grammarly. Also, getting a second opinion can be invaluable.

Step 7: Seeking Feedback

Before finalizing your application, get feedback from a teacher, mentor, or someone who has been through the process. They can provide insights and suggestions for improvement.

University Application Letter Example Template

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip]

Dear Admissions Committee,

Introduction: Your Passion and Purpose I am writing to express my enthusiastic application for the [Program Name] at [University Name].

My interest in [Subject or Field of Study] was sparked by [brief personal anecdote or experience that ignited your passion in the field].

This program, renowned for its [mention specific attributes of the program or faculty], resonates deeply with my academic interests and career aspirations.

Academic Background: Showcasing Your Achievements My academic journey thus far has been a blend of diligence and curiosity. At [Your Current or Previous School], I achieved [mention any notable academic achievements, honors, or GPA if relevant].

Particularly, I found my experience in [mention any significant project or research experience], which further solidified my desire to pursue [mention the field of study or research interests]. This experience has equipped me with [mention relevant skills or knowledge gained].

Extracurricular Involvements: Demonstrating a Well-Rounded Profile Beyond academics, I have engaged in [mention significant extracurricular activities], where I developed [mention skills or experiences gained].

For instance, my involvement in [mention a specific activity] helped me hone my skills in [mention relevant skills like leadership, teamwork, etc.].

These experiences have not only enriched my understanding of [mention how these activities tie into your chosen field or personal growth] but also prepared me for the collaborative and diverse environment at [University Name].

Career Aspirations: Connecting Your Goals with the University My goal is to [mention your career or research goals]. I am particularly drawn to [University Name] because of [mention specific courses, faculty members, research opportunities, or campus resources that align with your goals].

I am eager to contribute to [mention any specific university clubs, groups, or activities you plan to engage in] and immerse myself in the vibrant community at [University Name].

Conclusion: Reinforcing Your Commitment and Fit I am excited about the prospect of joining [University Name] and am confident that my background and aspirations align well with the ethos of your institution.

I am eager to bring my passion for [Subject or Field of Study] to your esteemed program and look forward to the opportunity to contribute to and learn from the diverse and talented community at [University Name].

Thank you for considering my application. I am looking forward to the possibility of contributing to and growing within the [University Name] community.

[Your Name]

NOTE: This template is a starting point. Adapt it to suit your style and the specific requirements of the university and program you are applying to.

Writing a university application can be a transformative journey of self-discovery and reflection. By following these steps and using the provided template, you’re well on your way to creating an application that not only stands out but also truly represents who you are.

Your Feedback Matters!

Did you find this guide helpful? Do you have any specific strategies that worked for you in your university applications?

Share your experiences and suggestions in the comments below – your insights could be invaluable to others embarking on their application journey!

Related Posts

• 3 Proven University Application Letter Templates
• Sample Letter Of Interest For University Admission: Free & Effective
• Email To University Asking For Admission Status: The Easy Way!

Frequently Asked Questions (FAQ's)

Q: what should i include in my university application letter to stand out.

Answer : In my experience, including a personal anecdote that highlights your unique qualities and aligns with the university’s values can really make your application letter stand out. It’s not just about listing achievements; it’s about telling your story in a way that resonates with the admissions committee.

Q: How can I make my university application letter more personal?

Answer : I’ve found that researching the specific program and faculty at the university and mentioning how they align with my academic interests and career goals adds a personal touch to the application letter. It shows the admissions committee that you’re genuinely interested in what they offer and not just sending a generic letter.

Q: Is it necessary to mention my academic achievements in my university application letter?

Answer : Absolutely, mentioning your academic achievements is crucial, but it’s equally important to contextualize them. In my letters, I always connect my achievements to broader personal goals or experiences, giving the admissions committee a sense of who I am beyond the numbers.

Q: How long should my university application letter be?

Answer : From my experience, keeping the application letter to about one page is ideal. It’s long enough to cover essential aspects of your profile and motivation, yet concise enough to maintain the reader’s interest and respect their time.

Q: Can I use the same application letter for multiple universities?

Answer : While it’s tempting to use the same letter for efficiency, I always tailor my letters to each university. Personalizing the letter to reflect how I resonate with each specific institution’s ethos and offerings significantly increases the impact of my application.

Q: How do I address a gap in my academic or professional journey in my application letter?

Answer : I’ve addressed gaps in my journey by framing them as periods of learning and growth, highlighting how the experiences gained during the gap contribute to my academic and professional aspirations. This shows resilience and a proactive attitude to the admissions committee.

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The Research Whisperer

Just like the thesis whisperer – but with more money, how to write a successful ethics application.

She has a particular interest in tuberculosis, viral hepatitis, adolescent health, and the health of people in criminal justice settings.

Kat advises colleagues from diverse backgrounds on research ethics, study design, and data analysis.

She tweets from @epi_punk .

The word “ethics” strikes fear into the hearts of most early career researchers.

Some of the reasons are beyond our control, but there’s actually a lot we can do to make our own experiences of the ethics approval process less painful.

I’m writing this from two perspectives: as an early career researcher (I finished my PhD in 2019), and as a committee member (I’ve sat on an ethics advisory group since the start of my PhD in 2014).

The job of ethics committees is to identify the possible risks in a project, and then assess whether the research team:

• are aware of the risks.
• are taking appropriate steps to minimise them.
• have a plan to handle anything that does go wrong.

To do this, ethics committees need information. If you want your ethics application to get through the process as quickly as possible, you need to give the committee enough detail so that they understand your project and how you are managing any risks.

Getting your application as right as possible the first time makes the whole process go more quickly. If you don’t provide enough information, the committee will come back with questions. You may need to resubmit your application to the next meeting, which could be a month or two away.

Spending more time on your application for the first meeting can save you months later on!

Here are the main questions ethics committees will ask themselves when they assess your project:

• Are there any risks to the researchers? (e.g. Injuries in the lab, safety risks  travelling to study sites, exposure to distressing topics during interviews or data analysis.)
• Are there any risks to the study participants? (From the study procedures themselves; risks to their privacy; risks of distress if they are asked about or exposed to upsetting content)
• Are there any risks to third parties? (i.e. people who aren’t directly participating)
• Could anybody’s privacy be invaded by the data collection process?
• Are there other staff in a lab who might be hurt if there were an accident?
• Are the research team aware of these risks, are they taking steps to minimise them, and do they have a plan if things go wrong?

The only way for the ethics committee to assess this is from the information you put into your application. Carefully think through your project and ask yourself those questions. And then put all of the answers into your application.

Here’s an example:

I am planning a project at the moment that involves interviewing health care providers about vulnerable people that they work with.

What are the risks to me? There aren’t any physical safety risks – I’ll be sitting in my office on the phone.

What about psychological risks? Could I be distressed by the content of the interviews? It’s possible. Some of the people I’ll interview are working with clients who have experienced child abuse, and some of their stories about their work might be upsetting.

What am I doing about these risks? I’m conducting interviews on the phone, rather than travelling to other people’s workplaces or homes. I won’t ask specifically about any distressing topics (minimising the risk), although they might come up anyway. If I get upset about the content of the interviews, I will probably be okay: I’ve worked in this area for many years, and I have strategies for dealing with it when my work upsets me (taking a break, talking to a colleague on the same project later on to help me process my feelings about it).

All of this goes into my application! I don’t write “I will conduct interviews with providers” and then say there are no risks, or that I have managed the risks. I give the committee all the details about each of the foreseeable risks I’ve identified, and exactly what I’m doing about them.

What about the risks to my participants? They could also find the content of the interviews upsetting. Again, my interview tool doesn’t ask directly about any distressing topics (minimising the risk), but it may come up. What’s my plan if my participants get upset? I’ll offer to change the topic, take a break, or stop the interview entirely. I mention this risk in the consent form, and the form will tell participants that they will have these options if they feel distressed. I will repeat this to them verbally at the start of the interview, and remind them that they don’t need to discuss anything with me that they don’t want to. Again, all these details go into my application.

What about risks to other people? Some health care providers might tell me private or sensitive information about their clients, by giving me specific examples instead of talking in general terms. To avoid this, I will ask them at the start of the interview not to talk about specific individuals, but to rather keep their answers general. If a participant does start to talk about an individual, I’ll remind them that this isn’t appropriate. I’ll also erase that part of the recording later on, so that those information isn’t transcribed. Again, all these details go into my application so that the ethics committee can see that I’m aware of the risk and I have a plan to manage it if it occurs.

As a committee member, I see applications get into trouble for a few common reasons.

The first is a lack of information , giving a very brief description of what will be done, without enough detail for the committee to understand the risks and what is being done about them.

The second is inconsistency , when a researcher says one thing on their application form, and something else in their consent form. Check carefully for consistency across all your documents before you submit.

A third is when a researcher proposes to do something that directly goes against the national ethical standards for research (e.g. collecting data without consent when they could get consent, or storing sensitive data in an insecure manner). Do not do this.

Some general tips:

• Find out the deadlines for your committee now, and start your application well in advance. It’s very hard to do a good job at the last minute, especially if you need details from your supervisor or other people in the project.
• Ask a colleague for a previous successful application for a similar project. Take note of the risks they identified, and how they managed them. Look at their consent forms and other documents, and see what you can adapt and reuse.
• Use grant applications for the project as a source of information on background, aims, methods, and outcomes. The format and level of detail required by the ethics committee is often similar.
• Read your country’s ethical guidance for research projects: this is what the ethics committee is working off. Think about which issues apply to your project, and how you can meet each of the standards. Spell this out for the committee.
• Find out whether your institution has specific requirements regarding wording in consent forms, storage of data, handling chemicals in the lab, etc. In your application, tell the committee that you are aware of these requirements and say how your project will meet them. Make sure that your consent forms and other documents are consistent with your institution’s standards. If your institution offers templates, use them!
• Ethics committees also assess the technical soundness of the research because poor quality research wastes time and resources, and exposes people to risks that aren’t justified by adequate benefits. Most committees include statistician and methods experts specifically for this reason (I’m one of them). Give a detailed explanation of your methods, and make sure they are appropriate to your research question. Get advice from a methods expert or a statistician to check that your project is sound – it’s much better to identify problems at the planning stage, rather than after you’ve gotten approval and collected your data.
• If you are doing an application for the first time, get help from your supervisor or thesis advisor. They shouldn’t make you do the application on your own. The more help you can get before you submit, the more quickly your project will get approved.

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Also I suggest doing the ethics training offered by your institution, or professional body. Recently I attended ANU’s Human Ethics training session. While I occasionally teach ethics, and have been a Chief Investigator on a project, I still found it useful. https://services.anu.edu.au/training/aries-human-ethics-training-sessions

Another useful resource is The Research Ethics Application Database (TREAD), an online database of successful research ethics applications from around the world, some of which include supporting documents such as consent forms and information sheets. (TREAD is also glad to have new submissions so if you have made a successful application, please consider sharing your paperwork – fully anonymised of course.) Info here https://tread.tghn.org/

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Home » Letters » Permission Letters » Letter Seeking Permission to Conduct Research – Sample Letter Requesting Permission to do Research

Letter Seeking Permission to Conduct Research – Sample Letter Requesting Permission to do Research

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• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter requesting permission to do research.

To, The Supervisor, __________ (University Name), __________ (University’s Address)

Date: __/__/____ (Date)

Subject: Permission to conduct research

Respected Sir / Madam,

Respected, I am ____________ (Name) studying in ___________ (Department) in your esteemed ____________ university/ affiliated college (University/College’s Name).

Respectfully, I would bring into your kind concern that I want to conduct a research for ___________ (Research- Course Name) which involves _____________ (Name of the research). For the same I will be requiring _____________ (Required Material) and ____________ (Covered fields) fields will be covered in my research.

I am writing this letter to seek your permission and allowance for the above-said research. This research will be conducted under the guidance of Mr./Mrs./Ms. ____________ (Name of the Professor).

I shall be highly obliged if you look into this matter and approve my request.

Thanking you, Yours ____________ (Truly/ obediently), _________ (Your Name), _________ (Department), _________ (Contact Number)

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• A: Yes, it's essential to clearly outline the purpose and scope of your research to provide context to the supervisor.
• A: Yes, mentioning the professor's name adds credibility and clarifies the supervision arrangement.
• A: Provide enough detail to convey the scope and objectives of the research without overwhelming the reader with unnecessary information.
• A: If there are any additional documents or proposals related to the research, it's advisable to include them for the supervisor's reference.
• A: Maintain a respectful and professional tone throughout the letter, expressing gratitude for the supervisor's consideration and approval.

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Clinical Research Associate Cover Letter Examples

Use these Clinical Research Associate cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Clinical research associates (CRAs) are responsible for conducting clinical research trials. They work with doctors, nurses, and other medical professionals to make sure trials are conducted safely and accurately.

To be a successful CRA, you need to be detail-oriented, organized, and able to work under pressure. In your cover letter, you need to highlight your skills and experience that make you the perfect candidate for the job.

Use these examples to write a clinical research associate cover letter that will help you get the job.

Formal/Professional Writing Style Example

With a strong background in clinical research and a genuine passion for contributing to the advancement of medical science, I am confident in my ability to excel in the role of Clinical Research Associate.

I hold a Bachelor’s degree in Biological Sciences and have accumulated over three years of experience working in dynamic clinical research environments, including my current role as a Clinical Research Coordinator with XYZ Pharmaceuticals. Through this experience, I have honed my skills in conducting clinical trials, managing data collection, ensuring compliance with regulations, and collaborating with multidisciplinary teams. My ability to analyze trial data and provide effective solutions for challenges faced during the research process has resulted in a track record of successful project completion and advancements in clinical knowledge.

In addition to my technical acumen, I possess strong communication and organizational skills which have been essential in coordinating projects, serving as a liaison between my team and external stakeholders, and presenting research findings to diverse audiences. I am proficient in multiple clinical trial management systems and have extensive knowledge of regulatory guidelines including ICH GCP, FDA, and EMA requirements.

As a highly motivated and detail-oriented individual, I am eager to contribute to your organization’s success by applying my skills and expertise in clinical research. I am excited about the opportunity to work with your team of professionals and am confident that my qualifications align with your expectations for the Clinical Research Associate position.

Thank you for considering my application. I look forward to the opportunity to further discuss my suitability for this role in an interview.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Science in Biology from XYZ University, I am eager to embark on a career in clinical research and believe my strong academic foundation and passion for improving healthcare outcomes make me a valuable candidate for this role.

Throughout my academic career, I cultivated a solid understanding of clinical research processes and refined my analytical and problem-solving skills. My coursework in Molecular Biology, Biostatistics, and Bioethics provided me with the technical knowledge essential for this position. Additionally, I gained hands-on experience while interning at ABC Research Institute, where I played an integral role in coordinating a pilot study that evaluated the efficacy of a novel treatment for diabetes. This experience not only exposed me to the intricacies of clinical trials but also allowed me to practice effective communication and collaboration skills critical to working in this field.

As an entry-level candidate, I am highly motivated to equip myself with the skills and experiences necessary to contribute meaningfully to your organization’s clinical research efforts. I am confident in my ability to learn quickly and adapt to new situations, and I am excited about the potential opportunity to become a Clinical Research Associate at your esteemed company.

I hope to have the opportunity to discuss my qualifications further during an interview. Thank you very much for considering my application.

Networking/Referral Writing Style Example

I recently had the pleasure of speaking with Dr. Jane Smith, who is a Senior Researcher in your team, about the opportunity, and she highly recommended that I apply, based on my background and skills. Dr. Smith and I worked together for over two years at XYZ Research Institute, where we collaborated on several successful research projects. She mentioned that your company is looking for a professional who is skilled in clinical research and has experience working in a fast-paced, dynamic environment, which perfectly aligns with my experience and expertise.

During my 5-year career in clinical research, I have gained invaluable experience in study design, data collection, and analysis, as well as extensive knowledge of Good Clinical Practice (GCP) and regulatory requirements. In my previous role as a Clinical Research Coordinator at ABC Pharmaceuticals, I was praised for my excellent communication skills, attention to detail, and my ability to adapt to new technologies quickly. My experience working with Dr. Smith and the aforementioned qualities make me a strong fit for this role.

I am excited about the prospect of furthering my career with your prestigious company and confident that my experience and passion for clinical research will allow me to make a substantial contribution to your team. I have attached my resume for your review, and I am eager to discuss my suitability for this position further.

Thank you for considering my application. I am looking forward to the opportunity to speak with you soon.

Enthusiastic/Passionate Writing Style Example

As someone deeply committed to contributing to the progress of medical science, I cannot imagine a more fulfilling position for me than being a driving force behind clinical research that has the potential to save lives and improve countless others. Having followed your organization’s groundbreaking studies for some time, I am not only impressed by the scientific achievements but also inspired by your commitment to safety, quality, and patient-centered approaches in clinical research.

My background in clinical research has equipped me with a strong foundation in study design, data analysis, and regulatory compliance. In my previous role as a Clinical Research Coordinator, I prided myself on being highly organized, diligent, and detail-oriented while working on multiple trials simultaneously. My passion in this field is fueled by the direct impact that clinical research has on both individual patients and entire populations.

Now, I eagerly look forward to the opportunity to join your esteemed organization and contribute first-hand to the advancement of life-changing research. I believe that my highly motivated work ethic, technical expertise, and genuine passion for clinical research would make me an exemplary Clinical Research Associate at your company.

Thank you for considering my application. I am excited about the prospect of being a part of your dedicated team and would be thrilled to discuss my experience and qualifications further. I am confident that my heart and soul, backed by my knowledge and skills, will make a meaningful difference at your organization.

Looking forward to the opportunity to contribute to the success of your company.

Problem-Solving Writing Style Example

Having done extensive research on your company, I understand that you are at the forefront of developing cutting-edge therapies for various medical conditions. With the rapid growth of the clinical research industry, it is evident that there is a pressing need for skilled associates who can drive research initiatives and provide innovative solutions to the challenges faced in clinical trials.

As a highly motivated and experienced Clinical Research Associate, I strongly believe that my skills and expertise can contribute to addressing these challenges and help shape the future of medical advancements at your organization.

My experience in clinical research has allowed me to gain a strong understanding of the complexities encountered in various phases of clinical trials. Having managed numerous multi-center studies, I have experienced first-hand the difficulties in ensuring data integrity, patient safety and compliance with regulations. These experiences have honed my problem-solving skills and ability to adapt to difficult situations, enabling me to swiftly identify and provide effective solutions.

In my most recent role, I took the initiative to develop and implement an innovative site-monitoring plan that led to a significant reduction in data discrepancies and improved patient safety. I am excited to bring this proactive approach to your organization and collaborate with your talented team to drive clinical trial efficiency, ensure compliance, and ultimately contribute to the development of breakthrough therapies.

I am truly passionate about clinical research and its potential to improve the lives of countless individuals worldwide. I would be honored to bring my expertise, dedication and drive to your organization as a Clinical Research Associate.

Thank you for considering my application. I eagerly look forward to the opportunity to discuss my fit for this role and learn more about the impactful work being done at your company.

Storytelling/Narrative Writing Style Example

I fondly remember the day I first stepped into a clinical research lab during my undergraduate studies. The excitement in the air was palpable, and I was instantly drawn to the world of research. It was during my time assisting in a study on the effects of a novel cancer treatment that I knew my future lay in clinical research. With that passion driving me, I pursued my Master’s degree in Clinical Research and have since been fortunate enough to gain valuable experience in the field.

Just last year, I was part of a dedicated team working on a clinical trial for an innovative Alzheimer’s drug. I vividly recall the day we received a letter from a participant’s family, thanking us for our work and sharing that their loved one seemed more present and engaged. That moment made me realize the profound impact our work can have on people’s lives, and I am eager to contribute to meaningful research at your organization.

As a Clinical Research Associate, I have developed strong skills in study protocol design, data collection, and statistical analysis. My ability to work effectively in a team and my keen attention to detail have been key factors in the success of previous projects. Furthermore, I am well-versed in regulatory requirements and Good Clinical Practice guidelines, ensuring that all research activities are conducted ethically and efficiently.

I am confident that my passion for clinical research, combined with my relevant experience and skills, would make me an asset to your organization. I am eager to contribute to the groundbreaking work being done at your institution and help improve the lives of patients. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Career Advisor Cover Letter Examples

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5 documents to work on this summer for your academic job search

The academic hiring season is fast approaching. As you prepare for your academic job search, here are five crucial documents you can begin to draft. 

Make sure your CV is up to date and well organized according to the academic triad of research, teaching and service. It should emphasize research and the qualifications that make you an excellent candidate for faculty or postdoc positions in your field. 

2. Your job letter

Write a basic job letter draft, including the appropriate information about your research trajectory and your teaching experience. You will need to write an additional paragraph to tailor your letter for each job you apply for and frame your research and teaching history according to the needs of each specific department. However, if you write the basic elements now, you will have a draft that only needs edits, saving you time and energy later. 

3. Your research statement

Remember that your research statement is an explanation of your research past, present and future. Work on a detailed research plan for your next project and make sure that you can articulate it for the hiring committee. Your research statement shows that you have engaged in productive, quality research and that you have a well-developed, detailed plan for your next research endeavor, including plans for publication and obtaining funding. 

4. Your teaching statement

Your teaching statement should begin by making a claim about the good that can be brought about by education in your field. It can then explain, with real-life examples, the pedagogical methods you use to achieve that good. Your statement should also offer quantitative proof (FCQs) of the benefits you have contributed, and then finish with a strong conclusion about the value of education in your field. 

The teaching statement will need to be tailored to the specific population and pedagogical concerns of the department to which you are applying, but you can save time by writing the methods, examples and quantitative proof sections now. 

5. Your diversity statement

Your diversity statement will explain your values and goals around diversity and equitable access to education. It will share how you exemplify those values and achieve those goals in your research, teaching and service. The diversity statement is highly individual—for example, a diversity statement for an institution focused predominantly on teaching and serving a population comprising mainly first-in-family Spanish-speaking students might look very different from one intended for an R1 institution with a majority-white student body. It will be helpful to draft a basic diversity statement now that contains information about your diversity and equity efforts to date and establishes your personal values and goals. 

Preparing now for the academic hiring cycle will take some pressure off later. Drafting your documents in advance allows you to polish them well before they’re needed. Once the postings in your field go out, you can then devote your time and effort to researching your target institutions and tailoring your documents. Review our CV guide and academic statements guide to learn more. 

Career Services is here to help

For more tips, plan to attend the upcoming Academic Job Search Seminar Series for graduate students. Beginning June 3, this free seminar series will lay out the basics of an academic job search. 

You can also meet virtually with a graduate career development advisor . Learn more about getting started with Career Services . 

• Introduction
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• Pivotal Trial Demographic Representation and Clinical Development Times for Oncology Therapeutics JAMA Research Letter December 26, 2023 This study evaluates whether FDA-approved novel cancer therapeutics supported by pivotal trials with adequate representation of minoritized groups were associated with slower clinical development times than those with inadequate representation. Alissa K. Wong, BS; Jennifer E. Miller, PhD; Maryam Mooghali, MD, MSc; Reshma Ramachandran, MD, MHS, MPP; Joseph S. Ross, MD, MHS; Joshua D. Wallach, PhD, MS

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Wong AK , Mooghali M , Ramachandran R , Ross JS , Wallach JD. Use of Expedited Regulatory Programs and Clinical Development Times for FDA-Approved Novel Therapeutics. JAMA Netw Open. 2023;6(8):e2331753. doi:10.1001/jamanetworkopen.2023.31753

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Use of Expedited Regulatory Programs and Clinical Development Times for FDA-Approved Novel Therapeutics

• 1 Section of General Internal Medicine, Department of Internal Medicine, Yale School of Medicine, New Haven, Connecticut
• 2 Yale Collaboration for Regulatory Rigor, Integrity and Transparency, Yale School of Medicine, New Haven, Connecticut
• 3 Department of Health Policy and Management, Yale School of Public Health, New Haven, Connecticut
• 4 Center for Outcomes Research and Evaluation, Yale-New Haven Health System, New Haven, Connecticut
• 5 Department of Epidemiology, Rollins School of Public Health, Emory University, Atlanta, Georgia
• Research Letter Pivotal Trial Demographic Representation and Clinical Development Times for Oncology Therapeutics Alissa K. Wong, BS; Jennifer E. Miller, PhD; Maryam Mooghali, MD, MSc; Reshma Ramachandran, MD, MHS, MPP; Joseph S. Ross, MD, MHS; Joshua D. Wallach, PhD, MS JAMA

The US Food and Drug Administration (FDA) has 3 regulatory programs intended to expedite both clinical development and FDA’s review of novel therapeutics targeting serious conditions: fast track, accelerated approval, and breakthrough. 1 Fast track and breakthrough provide opportunities for increased interaction between manufacturers and the FDA as well as rolling review of marketing applications. 1 Breakthrough and accelerated approval allow for approval based on preliminary clinical evidence, including trials using surrogate markers as primary end points to shorten the duration and size of clinical trials, reducing clinical development times. 1 A fourth regulatory program, priority review, was designed to expedite the review process from 10 to 6 months. Previous studies have evaluated the implications of the FDA’s expedited regulatory programs for the combined clinical development and review times for novel therapeutics, but their findings have been inconsistent and have not focused on clinical development times, the target of these 3 programs. 2 , 3 Given their growing use, 4 we assessed whether expedited regulatory programs were associated with faster clinical development times for FDA-approved novel therapeutics.

In accordance with the Common Rule, this cross-sectional study was exempt from ethics review and informed consent because it used public, nonidentifiable data and was not human participant research. We followed the STROBE reporting guideline.

We used the FDA Novel Drug Summary to identify all new drugs and biologics that were approved between January 2015 and December 2022 and their corresponding expedited regulatory programs. Drugs@FDA was used to identify Investigational New Drug (IND) application dates, corresponding with the start of human testing, and New Drug Application (NDA) or Biologics License Application (BLA) submission and approval dates. For therapeutics without IND application dates on Drugs@FDA, we searched patent extension notices using the Federal Register , ClinicalTrials.gov, or Google for these dates or phase-1 study start dates. For therapeutics with multiple formulations, we selected the earliest IND application dates. Clinical development times and combined clinical development and review times were calculated as the time from IND application to NDA or BLA submission and approval, respectively, and were compared across expedited regulatory program used (primary analysis: ≥1 vs none; secondary analyses: fast track, accelerated approval, or breakthrough vs none) along with therapeutic type and area.

Analysis was performed using Mann-Whitney tests in RStudio (Posit). Two-tailed P  < .05 were considered statistically significant.

The FDA approved 367 therapeutics between 2015 and 2022, of which 7 had multiple formulations, 6 were developed outside of the US, and 14 had no publicly available IND dates. Of the remaining 340 approvals, 196 (57%) used at least 1 expedited regulatory program: 118 (35%) fast track, 64 (19%) accelerated approval, and 109 (32%) breakthrough.

Median (IQR) clinical development times for approvals using 1 or more vs no expedited regulatory programs were 6.0 (4.0-8.2) vs 7.2 (5.3-9.5; P  = .001) years, respectively ( Table 1 ). Median (IQR) combined clinical development and review times were 7.0 (4.8-9.0) and 8.3 (6.5-11.4; P  < .001) years, respectively, for 1 or more vs no expedited regulatory programs ( Table 2 ). Differences were consistently statistically significant only for cancer and hematology and other category therapeutics. Compared with approvals using no expedited program (7.2 [5.3-9.5] years), approvals using accelerated approval (4.9 [4.0-7.4] years; P  < .001) and breakthrough (5.2 [3.8-7.6] years; P  < .001) had significantly shorter median (IQR) clinical development times, but not fast track (6.6 [4.2-9.3] years; P  = .10).

We found that FDA approvals using expedited regulatory programs had shorter clinical development times and combined clinical development and review times by approximately 1 to 2 years, demonstrating the association of these programs with faster therapeutic clinical testing and approval. Study limitations included the reliance on publicly available IND submission dates, which were not uniformly reported. Given that expedited regulatory programs often facilitate faster approval through postmarketing studies required to address residual clinical uncertainties, ongoing efforts are needed to ensure that these studies are completed and reported in a timely manner. 5 , 6

Accepted for Publication: July 25, 2023.

Published: August 31, 2023. doi:10.1001/jamanetworkopen.2023.31753

Open Access: This is an open access article distributed under the terms of the CC-BY License . © 2023 Wong AK et al. JAMA Network Open .

Corresponding Author: Joshua D. Wallach, PhD, MS, Department of Epidemiology, Rollins School of Public Health, Emory University, 1518 Clifton Rd, Room 3033, Atlanta, GA 30322 ( [email protected] ).

Author Contributions: Ms Wong and Dr Wallach had full access to all of the data in the study and take responsibility for the integrity of the data and the accuracy of the data analysis.

Concept and design: Ross, Wallach.

Acquisition, analysis, or interpretation of data: All authors.

Drafting of the manuscript: Wong, Wallach.

Critical review of the manuscript for important intellectual content: Mooghali, Ramachandran, Ross, Wallach.

Statistical analysis: Wong, Mooghali, Wallach.

Administrative, technical, or material support: Ramachandran.

Supervision: Ross, Wallach.

Conflict of Interest Disclosures: Dr Mooghali reported receiving grants from Arnold Ventures during the conduct of the study. Dr Ramachandran reported receiving grants from Arnold Ventures for the Yale Collaboration for Regulatory Rigor, Integrity, and Transparency (CRRIT) during the conduct of the study; personal fees from ReAct–Action on Antibiotic Resistance Strategic Policy Program; grants from Stavros Niarchos Foundation; and grants from the US Food and Drug Administration (FDA) outside the submitted work as well as serving unpaid as Chair of the FDA Task Force for Doctors for America and as Board President for Universities Allied for Essential Medicines North America. Dr Ross reported receiving grants from Arnold Ventures during the conduct of the study and grants from the FDA, Johnson & Johnson, Medical Devices Innovation Consortium, Agency for Healthcare Research and Quality, and the National Heart, Lung, and Blood Institute of the National Institutes of Health (NIH) outside the submitted work as well as serving as an expert witness in a qui tam suit alleging violations of the False Claims Act and Anti-Kickback Statute against Biogen Inc. Dr Wallach reported receiving grants from Arnold Ventures during the conduct of the study; grants from the National Institute on Alcohol Abuse and Alcoholism of the NIH, Johnson & Johnson, and the FDA outside the submitted work; and personal fees from Hagens Berman Sobol Shapiro LLP and Dugan Law Firm APLC outside the submitted work. No other disclosures were reported.

Funding/Support: This work was supported by grants from Arnold Ventures to the Yale CRRIT.

Role of the Funder/Sponsor: The funder had no role in the design and conduct of the study; collection, management, analysis, and interpretation of the data; preparation, review, or approval of the manuscript; and decision to submit the manuscript for publication.

Data Sharing Statement: See the Supplement .

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Applying For a Master’s Degree in Germany

Master’s programs in Germany offer a diverse range of options, with many taught in English. They are known for their affordability, top-notch curricula, hands-on learning, and excellent career prospects. So, it’s no wonder that master’s degrees are the go-to choice for international students in Germany. During the 2021/2022 period, 42.6% of them (148,901 students) were enrolled in master’s programs.

But don’t let the application process hold you back – we’re here to guide you through the steps and set you on the path to success in Deutschland!

Here are the main steps to apply for a master’s degree in Germany:

Research and Choose a Master’s Program

Check admission requirements.

• Gather Documents and Meet All Requirements

Secure Funding

Submit your application, wait for the admission letter, get health insurance, apply for the german student visa.

When it comes to pursuing a master’s degree in Germany, the initial step is all about research and making an informed choice. Start by assessing your career goals and pinpoint the field of study that aligns with your aspirations. Look into the curriculum to ensure it covers the subjects that pique your interest.

Language matters too — many programs are available in English, but if you’re proficient in German, it opens up more options. When it comes to costs, most programs are quite affordable or even tuition-free, but be sure to check tuition fees just in case.

To aid your search, German study program databases and university websites offer detailed program information and application guidelines. Take your time to explore and find the program that’s the perfect fit for your educational journey.

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> Check out our list of over 9,000 master’s study programs in Germany.

Once you’ve picked a couple of programs that pique your interest and align with your study goals, it’s time to check if you meet their admission requirements or can meet them by the application deadline.

While each program may have its unique requirements, let’s explore some of the most common admission criteria for master’s programs in Germany:

• Bachelor’s degree. You have graduated or will graduate from a program equivalent to a German bachelor’s degree, often in a related field to the master’s program you’re applying for.
• Transcripts and diplomas . Submit transcripts and copies of your academic diplomas from previous educational institutions.
• Subject-specific knowledge . Some programs may require you to have gained specific subject knowledge or credits during your prior education. Business schools and MBA programs may require a particular score from recognized tests, like GMAT or GRE.
• Language proficiency. Demonstrate proficiency in the language of instruction, which is typically English or German. Proof of language proficiency is often required through standardized tests like IELTS, TOEFL, TestDaF, or DSH.
• Curriculum vitae (CV) or resume . Provide a comprehensive CV or resume detailing your academic and professional background.
• Statement of purpose & letters of recommendation. Some universities may request a Statement of Purpose (SOP), which details your motivations and goals, along with one to two letters of recommendation from professors or professionals.

> Visit our full guide of admission requirements for master’s programs in Germany for more details.

Gather Documents and Ensure You Meet All Requirements

After reviewing admission requirements and selecting your program(s), it’s time to start gathering what you need for your application, including transcripts, motivation letter, etc.

This is also an ideal time to confirm that you meet your university’s language proficiency requirements. Depending on your program’s language (English or German), you may take a standardized language test or provide alternative proof. Consider language courses if improvement is needed.

According to the German government’s regulations, international students planning to study in Germany must demonstrate financial resources of at least €11,208 per year (equivalent to €934 per month) to qualify for a student visa and pursue a master’s degree in the country.

This financial requirement may seem daunting for many students, so it’s crucial to address this well in advance of the official application period at your preferred German university. You can meet this requirement in various ways:

• Having €11,208 deposited in a German blocked account .
• Your parents can provide documentation of their income and financial resources.
• Someone with permanent residence in Germany can guarantee to the Alien Registration Office that they will financially support you.
• Present a scholarship awarding certificate specifying the financial amount or coverage granted to you.

Important Tip: To Maximize Your Chances of Getting Your German Student Visa You Should Use a Blocked Account as Proof of Financial Resources.

A blocked account is a special type of bank account , to prove you have enough funds to live in Germany for one year.

As of 2022, as a foreigner in Germany you need a minimum of €934 euros per month for living expenses. So, you are required to have a total of €11,208 in your bank account before you apply for a German internship visa.

Click here to learn more about the German Blocked Account

Planning ahead is important before your preferred German university’s application deadline, as this amount may be substantial for most students. Usually, four to six months prior should provide enough time to save money and explore scholarship and loan options.

Now is the exciting time to send in your application! Most universities have their own application portals where you’ll need to create an account, or they might use uni-assist for handling applications.

Make sure to read and follow all the instructions on the master’s program website, and be sure to submit all the required documents. It’s crucial to respect the application deadlines; your application won’t be processed if you miss the deadline.

Once your application is submitted, the next step is simply waiting for the university’s decision. While you wait, you might want to brush up on your language skills or start looking into the specific visa and travel requirements for Germany. It’s also a good time to explore accommodation options.

The university will notify you via email about the status of your application, and if you’re accepted, they’ll include the next steps you should follow.

Health insurance is a must for all international students in Germany. You can kickstart this process after receiving your admission letter or once you arrive in Germany.

If your home country has an agreement with Germany, you can often use your current health insurance, typically with a European Health Insurance Card (EHIC). In some cases, private health insurance from other countries may also be accepted.

Alternatively, you can choose to obtain insurance through a provider in Germany, with student packages usually priced around €120 per month, depending on your age and the provider.

Most international students in Germany prefer to get health insured with DR-WALTER .

EDUCARE24 by DR-WALTER is suitable for the following groups of people:

• Foreign exchange students, language students and students participating in university preparatory courses (Studienkolleg)
• University students
• Participants in exchange programmes (e.g. ERASMUS, DAAD, SOKRATES)
• Accompanying family members

Still have questions about health insurance?  Learn more about health insurance in Germany from experts.

Get DR-WALTER insurance online within a few minutes

With a few exceptions, the majority of international students planning to study in Germany require a student visa. Our German student visa guide covers everything you need to know about this process, from requirements to the application process, fees, and more.

To kickstart the process, set up a visa interview at the German Embassy or Consulate in your home country, ideally about three months before your planned start of studies.

During the interview, provide all the required documents like proof of admission, language proficiency, financial means, and health insurance. Be ready for potential requests for more documents during the interview, and make sure your passport stays valid for your entire stay.

Arrive in Germany and Attend Orientation

Once your German student visa is sorted, it’s time to get on that plane and arrive in Germany. After settling in, make use of the pre-semester orientation sessions at German universities. Some things addressed through the orientation or to over on your own include:

• You’ll complete the enrollment process , which involves registering for your courses, receiving your class schedule, and learning about academic requirements.
• Getting your student ID . You’ll be issued a student identification card, often referred to as a “Studierendenausweis” in German.
• Residence registration. Once you’re in Germany, you will have to register your residence. This is a mandatory process that involves obtaining a “Meldebescheinigung” from the Resident’s Registration Office (Einwohnermeldeamt).
• Opening a local bank account. Orientation often provides guidance on opening a bank account in Germany.
• Campus tour. You’ll explore the campus to discover its facilities, libraries, and labs.
• Language courses. Some universities offer language courses or resources to help international students improve their German language skills if necessary.

Frequently Asked Questions (FAQ) & Additional Information

Below, you’ll find answers to common questions and additional information to support you on your path to pursuing a master’s degree in Germany:

Which Universities Offer Master’s Degree Programs in Germany?

The higher education system in Germany includes public universities, funded and regulated by the state, and private universities established by independent entities.

While private universities may have higher fees, they are valuable for specialized courses not available at public institutions. Public universities in Germany have their own degree programs, assessments, and entry requirements, with state oversight to ensure the quality and accreditation of courses.

Germany has four main types of higher education institutions that offer master’s degree programs:

• Research Universities. These publicly administered institutions offer Master’s and PhD programs, focusing on various academic disciplines.
• Technical Universities. A subgroup of research universities, they specialize in science, technology, and engineering fields.
• Universities of Applied Sciences. These institutions concentrate on engineering, business, and social sciences, often partnering with professional organizations.
• Colleges of Art, Film, and Music. These institutions provide instruction in creative fields and can be part of research universities or universities of applied sciences.

What Are the Types of Master’s Degrees in Germany?

In Germany, you can pursue various types of Master’s degrees. Some of the most common include:

• Master of Arts (MA). Awarded in humanities, social sciences, and arts-related fields.
• Master of Science (MSc) . Awarded in science, technology, engineering, and mathematics (STEM) disciplines.
• Master of Business Administration (MBA). Focuses on management and business administration topics.
• Master of Education (M.Ed.). For degrees for high school teacher positions.

What Are Consecutive and Non-consecutive Master’s Degrees?

Consecutive master’s Degrees in Germany follow a logical progression from a related bachelor’s degree and build upon the same academic field. They provide in-depth knowledge and specialization within the same subject area.

Non-consecutive master’s Degrees, on the other hand, don’t necessarily need a bachelor’s degree in the same field. Students with diverse academic backgrounds can go for non-consecutive master’s programs, which often focus on broader skills and interdisciplinary knowledge. These programs may include extra coursework to bridge any knowledge gaps.

How Long Is a Master’s Degree in Germany?

A master’s degree in Germany typically lasts for one to two years, depending on the specific program and the number of semesters required. Each academic year consists of two semesters, and the program may also include a final project or dissertation conducted in collaboration with a mentor.

How Many ECTS Credits Is a German Master’s Degree Worth?

Master’s programs in Germany typically consist of 120 ECTS (European Credit Transfer and Accumulation System) credits. However, the exact number of credits may vary depending on the university and the specific program.

What is Numerus Clausus?

Numerus Clausus (NC) in German master’s programs is a restricted admission system where limited spots are available, and selection is based on factors like academic performance and qualifications. It controls program capacity to prevent overcrowding. Applicants compete for admission based on their qualifications, and requirements vary by program.

When Are Application Deadlines for Master’s Degrees in Germany?

There are two semesters in German universities; the winter semester and the summer semester. Application deadlines for master’s programs vary depending on the university, however, the most common dates are:

• For courses starting on the winter semester: July 15th
• For courses starting on the summer semester: January 15th

Can I Apply for a Master’s in Germany Before I Get My Undergraduate Degree?

Yes, it’s common for students to apply during the final year of their bachelor’s degree. However, you must provide proof of your current academic progress and an expected graduation date as part of your application.

What Are the Language Requirements for Master’s Degrees in Germany?

If your courses are in German, you’ll need to prove your proficiency through tests like TestDaf or DSH. A lower level of proficiency may be accepted if you continue taking language courses upon arriving in Germany or during the early stages of your Master’s program. However, language requirements for master’s programs in Germany can vary depending on the university and program

If you choose English-taught programs, no German language tests are required. Non-native English speakers may need to take English language tests like TOEFL, IELTS, and PTE. If you’ve completed your undergraduate studies in English, you typically won’t need English language tests.

To discover programs in your preferred language, explore our tool and select the program language from the options on the left.

How Much Does a Master’s Degree Cost in Germany?

In most public universities in Germany, semester fees for master’s programs typically range from €100 to €350 per semester, with some exceptions. Some specialized graduate programs may have tuition fees, and the federal states of Baden-Württemberg and Bavaria may charge tuition fees for non-EU international students.

Private universities set their own tuition fees, and the cost of master’s degrees can vary significantly, especially for programs like MBAs. At private universities in Germany, tuition fees can range from approximately €5,000 to €20,000 per year or more, depending on the institution and program.

To find out more about the costs of studying in Germany, visit our extensive guide .

Can I Work While Studying for a Master’s Degree in Germany?

Yes, students of all nationalities can work while studying for a master’s degree in Germany.

• EU, EEA, Swiss, and Norwegian students can work up to 20 hours per week. They can exceed this number, however they will have to pay social security contributions.
• Non-EU students can work up to 120 full days or 240 half days per year, but they face restrictions on self-employment and freelancing.
• Academic assistants have no limitations on workdays but are required to inform the foreigners’ office.

> Read more about working while studying in Germany .

What Is the Master’s Thesis Process Like in Germany?

In your final year of a master’s program in Germany, you’ll work on your thesis project, guided by a professor. The goal is to showcase your ability to tackle a subject-related issue independently using research methods.

You can usually write your thesis in German or English and may even complete it externally, like at a company or another research institute. Universities often set page limits, usually between 50 to 100 pages, and impose deadlines, typically around six months from the project start.

The thesis defense involves submitting your work and presenting your research methods and findings.

Study Visa Requirements for a Master’s Degree in Germany

Make sure you collect on time all the documents you typically need in order to apply for a German Student Visa .

For detailed information about Germany Visa requirements, go to  www.germany-visa.org/student-visa/

What Are the Career Prospects With a German Master’s Degree?

With a German master’s degree, you’ll have excellent career prospects, especially in STEM fields . EU/EEA graduates can work immediately after graduation, while non-EU/EEA graduates can extend their residence permits for up to 18 months to find field-related jobs.

You can also pursue academic careers, and highly skilled non-EU graduates can apply for an EU Blue Card to work and stay in Germany. Plus, your German degree is globally recognized, offering international career opportunities in multinational companies and organizations.

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Dear Colleague Letter: Using Long-Term Research Associated Data (ULTRA-Data)

April 23, 2024

Dear Colleague:

With this Dear Colleague Letter (DCL), the U.S. National Science Foundation (NSF) seeks to stimulate and encourage the use and reuse of data from environmental time series research to improve generalizable understanding in fields including (but not limited to) ecology, organismal evolution/adaptation, geoscience, and oceanography.

The collection and comparison of long-term environmental measurements are critical to generate an integrated understanding of how ecosystem components interact, test ecological and evolutionary theories, and support the development and testing of ecological models. To advance the understanding of long-term dynamics of populations, communities, and ecosystems, NSF has made substantial investments in the collection and archiving of long-term data. Projects like Hawaii Ocean Time-series (HOT), Arctic Observing Network (AON), Bermuda Atlantic Time-series Study (BATS), Ocean Observatories Initiative (OOI), Centers for Transformative Environmental Monitoring Programs (CTEMPs), Critical Zone research (CZ), National Ecological Observatory Network (NEON), Long-Term Research in Environmental Biology (LTREB), and Long-term Ecological Research (LTER) sites collect environmental data, make observations, test hypotheses, and in some cases conduct experiments, but few resources are dedicated to accomplishing larger-scale synthesis.

Data collected by long-term projects are often multidisciplinary (including biology, chemistry, geology, and other fields of study) and may cover broad spatial scales in addition to an extended temporal aspect. These data are valuable because they can be used to explore regional, continental, and global scale questions regarding environmental and ecological processes. While all resulting data are publicly accessible, differences in how they are recorded, reported, and accessed, mean significant time and training may need to be invested to harmonize the data for use.

GOALS OF THE DCL

• Synthesize, compare, and/or combine long- and short-term datasets to advance understanding of ecosystem and environmental dynamics, ecology, and evolution;
• Conduct new modeling activities, including ecological or environmental forecasting;
• Increase the interoperability of data sets that are available from public repositories/databases such as the Community Surface Dynamics Modeling System (CSDMS), the Consortium of Universities for the Advancement of Hydrologic Science (CUAHSI), National Ecological Observatory Network (NEON), Biological & Chemical Oceanography Data Management Office (BCO-DMO), United States Antarctic Program Data Center (USAP-DC), Arctic Data Center, Environmental Data Initiative (EDI), EPA Environmental Dataset Gateway (EDG), Ocean Observatories Initiative (OOI), DataONE, and the Paleobiology Database;
• Propose workshops for both researchers and data scientists on accessing and using long-term data sets, with dissemination of the products to the scientific community (e.g., ESIIL).

NSF seeks to support diverse teams of investigators and institutions in the scientific activities that it funds. Submissions that benefit and involve the full breadth of the research community, including undergraduates, graduate students, postgraduates, and faculty at all institutions of higher education are encouraged.

Programs within the following NSF divisions/offices welcome submission of proposals responsive to this DCL. See the "How to Respond to this DCL" section for additional guidance on identifying a program.

Directorate for Biological Sciences

• Division of Environmental Biology
• Division of Integrative and Organismal Systems

Directorate for Geosciences

• Division of Earth Sciences
• Division of Ocean Sciences
• Office of Polar Programs

HOW TO RESPOND TO THIS DCL

Principal Investigators should contact program officers in the participating areas of NSF listed above about the suitability of submission to an individual program in response to this DCL, and to discuss the scope and size of potential proposals.

Proposals should follow the guidelines, deadlines (if any), budget limitations (if any), and solicitation-specific criteria of the relevant NSF program(s), once identified. Awards for projects responsive to this DCL will be funded through the relevant NSF program(s).

The proposal title should begin with "ULTRA-Data:" after any NSF Proposal & Award Policies & Procedures Guide (PAPPG) and/or solicitation-specific title requirements, if applicable. At the end of the Overview section of the Project Summary, include a sentence indicating that the proposal is being submitted in response to this DCL. Proposals that fail to address the objectives and guidance described in this DCL and in the relevant funding opportunity will be returned without review.

NSF is broadly interested in enabling discovery through the use and reuse of existing resources with untapped potential. Proposals responsive to this DCL should be primarily focused on utilizing data from environmental time series. Proposals primarily focused on innovative use of physical specimens and of metadata tracing back to physical specimens may be appropriate for the Innovative Use of Scientific Collections DCL ( NSF 24-069 ), and we encourage PIs to consider that document.

Questions should be directed to program directors in the relevant NSF research program(s); not the signatories to this DCL.

Susan Marqusee, Assistant Director Directorate for Biological Sciences

Alexandra Isern, Assistant Director Directorate for Geosciences

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