how to copy and paste a powerpoint presentation into word

Link or embed a PowerPoint slide in a Word document

When you want to create a dynamic link between the content of your document and the content in a PowerPoint presentation, insert the content as an object . Unlike when you paste content (such as by pressing Ctrl+V), when you insert it as a linked or embedded object, you can still work with the content in the original program where it was created.

If you insert the slide into the document as a PowerPoint object, Word runs PowerPoint when you double-click the slide, and you can use PowerPoint commands to work with the slide.

When you insert an entire PowerPoint presentation as an object, the document displays only one slide. To display different slides, double-click the PowerPoint object, and then press Enter to run the slide show.

Insert a linked object or embedded object

You can link or embed one or more slides, or you can embed an entire presentation. When you embed a PowerPoint presentation object in your document, Word runs the PowerPoint slide show when you double-click the presentation object in the document. You cannot edit the presentation within the document. The presentation object can be embedded only, not linked.

Open both the Word document and the PowerPoint presentation that contains the slides that you want to create a linked object or embedded object from.

Switch to PowerPoint, and then select the entire presentation or the slides that you want.

Note:  To select slides, in Slide Sorter view, click the slide that you want. To select a range of slides, hold down Shift while you click the first and the last slides of the range. To select multiple slides that are not next to each other, hold down Ctrl while you click the slides that you want.

Press Ctrl+C.

Switch to the Word document, and then click where you want the information to appear.

On the Home tab, in the Clipboard group, click the arrow under Paste , and then click Paste Special .

In the As list, select Microsoft PowerPoint Presentation object or Microsoft PowerPoint Slide object .

Select Paste to insert an embedded object, or select Paste link to insert a link to the object, and then click OK .

Alternatively, you can insert a link to the object as follows.

On the Insert tab, in the Text group, click the arrow next to Object , and then select Object .

Click the Create from File tab, and browse to the location of your presentation.

Select Link to file or Display as icon , and then click OK .

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Update linked objects

By default, linked objects are updated automatically. This means that Word updates the linked information every time you open the Word file or any time the source PowerPoint file changes while the Word file is open. However, you can change the settings for individual linked objects so that the linked object is not updated or so that it is updated only when the reader of your document chooses to manually update it.

You can also prevent Word from automatically updating links in all the documents that you open. You can do this as a security measure, to prevent updating documents with files that are potentially from an untrusted source.

Important:  When you open a document that contains linked objects, Word prompts you to update the document with data from the linked files. If you suspect that the linked files may be from an untrusted source, click No in this message.

In addition, you can permanently break the connection between a linked object and its source PowerPoint file. When the connection is broken, you can no longer edit the object in the document; it becomes a picture of the PowerPoint content.

Manually update a linked object

Right-click the linked object, click Linked Slide Object or Linked Presentation Object , and then click Links .

Click the link that you want to update manually, and then under Update method for selected link , click Manual update .

Prevent a linked object from being updated

Click the link that you want to prevent from being updated, and then under Update method for selected link , select the Locked check box.

Note:  To unlock the link, clear the Locked check box.

Prevent Word from automatically updating links in all documents

On the File tab, click Options ..

Click Advanced , and then scroll down to General .

Clear the Update automatic links at open check box.

Break the connection between a linked object and its source

Click the link that you want to disconnect, and then click Break Link .

Change linked or embedded objects

Right-click the linked object, and then click Linked Slide Object or Linked Presentation Object .

Click Open or Open Link , depending on whether the object is embedded or linked, and then make the changes that you want.

If the object is embedded, the changes are only in the copy that is in the document. If the object is linked, the changes are made to the source file.

The differences between linked objects and embedded objects

The main differences between linked objects and embedded objects are where the data is stored and how you update the data after you place it in the destination file.

You place either a link to the object or a copy of the object in the document. You can insert content this way from any program that supports the technology of linking and embedding objects (object linking and embedding, or OLE).

For example, a monthly status report may contain information that is separately maintained in a PowerPoint slide. If you link the report to the slide, the data in the report can be updated whenever the source file is updated. If you embed the slide in the report, your report contains a static copy of the data.

1. Embedded object

2. Linked object

3. Source file

When an object is linked, information can be updated if the source file is modified. Linked data is stored in the source file. The Word file, or destination file, stores only the location of the source file, and it displays a representation of the linked data. Use linked objects if file size is a consideration.

Linking is also useful when you want to include information that is maintained independently, such as data collected by a different department, and when you need to keep that information up-to-date in a Word document.

When you embed a PowerPoint object, information in the Word file doesn't change if you modify the source PowerPoint file. Embedded objects become part of the Word file and, after they are inserted, they are no longer part of the source file.

Because the information is totally contained in one Word document, embedding is useful when you don't want the information to reflect changes in the source file, or when you don't want the document recipients to be concerned with updating the linked information.

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How to copy a PowerPoint slide to Microsoft Word

November 24, 2014 by Ellen Finkelstein 3 Comments

Recently I received this question: How can I copy a slide in PowerPoint to Word?

If you want just the text

If you want a picture of the slide.

• Choose File> Save As and choose one of the image options on the Save as Type drop-down list in the Save As dialog box, such as PNG or JPG.
• Click Save.
• You’ll see a dialog box asking which slides you want to export —  all the slides or just the current one.  Choose the Just This One option to export just the current slide.

If you want a picture of some of the objects on the slide

• Select just the objects that you want.
• Place the cursor over one of the selected objects (you’ll see a 4-headed arrow), right-click, and choose Save as Picture.
• In the dialog box, navigate to the desired location, give the image a name, and click Save.

“101 Tips Every PowerPoint User Should Know” is for everyone who never took a course or read a book about PowerPoint! These tips will fill in the gaps, speed up your work, make presentations easier, and help you get better results. Now updated through PowerPoint 2016 and Office 365. Learn more at http://www.ellenfinkelstein.com/pptblog/101-tips/

Related posts:

• Link to a specific PowerPoint 2003, 2007 or 2010 slide from Microsoft Word or Excel
• Making great PowerPoint handouts in Microsoft Word
• Import text from Word or Notepad
• 3 techniques to copy formatting in PowerPoint

3 Leave a Reply

Here are two quick and easy techniques that I use:

Method I 1. In Slide Show View do a Print Screen 2. Crop off the black bands 3. Paste into document

Method II 1. Choose desired image with Windows’ Snipping Tool 2. Paste it into document

Sometimes, I use the “snippet” tool wandering inside windows, to copy images…

Thank you so much for these easy to follow directions! This saved me a huge headache while writing a paper.

How-To Geek

How to link or embed a powerpoint slide in a word document.

You can reference a PowerPoint slide in a Word document by linking or embedding it as an object. Here's how.

Quick Links

Linking vs. embedding, link or embed a powerpoint slide in a word document.

The good thing about the Microsoft Office suite is all the programs in the collection work pretty well together. One example is the ability to link or embed Microsoft PowerPoint slides in a Microsoft Word document. Here's how it's done.

Whether you link or embed the PowerPoint slide in the Word document, the goal is always the same: providing an external reference that compliments the content within the document. However, there are some subtle differences between linking and embedding that you should be aware of.

The difference between linking and embedding an object is how the object's data is stored and how the content within the object is updated. Since the data is stored differently between the two methods, the process of updating the content will also be different when that time comes.

Related: How to Link or Embed an Excel Worksheet in a Word Document

If you link an object, then that link simply sends the reader to the location of the source object when clicked. The file itself doesn't actually store any data from the linked object to the file. This is advantageous if the object you're linking to is large in size and you need to reduce the file size of your Word document . The downside is that if the location of the linked object changes, the link in your Word document will break.

If you embed an object, then you don't need to worry about whether the location of the object changes, as it becomes part of the document itself. That is, Word stores the object data in the actual Word file. The good news is that you don't have to worry about broken links in your document. The downside is that when the object is updated, those updates aren't reflected in your embedded object because there's no link connecting it to the source. Also, you'll need to consider that the file size increases with embedded objects.

The difference between being able to link or embed a Microsoft PowerPoint slide in a Microsoft Word document is only one click.

First, open the PowerPoint presentation that contains the slide you want to link or embed. From there, select the desired file by clicking its preview thumbnail.

Next, copy the slide to your clipboard by using the Ctrl+c (Cmd+c on Mac) keyboard shortcut, or by right-clicking the slide and selecting "Copy" from the context menu.

Now, open the Word document you would like to link or embed the slide to. In the "Clipboard" group of the "Home" tab, click the down arrow under "Paste."

In the drop-down menu, click "Paste Special."

The "Paste Special" window will appear. If you've copied the PowerPoint slide to your clipboard, you'll see a "Microsoft PowerPoint Slide Object" option in the box under "As." Click it to select the option. Next, to embed the slide, click the bubble next to "Paste." To link the slide, click the bubble next to "Paste Link." Select "OK" to insert the linked or embedded object.

The Microsoft PowerPoint slide is now linked or embedded in your Microsoft Word document.

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How to Convert PowerPoint to Word (Step-by-Step)

• PowerPoint Tutorials
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• October 2, 2019

In this article, you’ll learn how to convert PowerPoint to Word so that you can edit your handouts or speaker notes directly in Microsoft Word.

The only issue you need to be aware of is the content on your slides.

Converting PPT to Word does NOT convert the content of your slides into a Microsoft Word document. Instead, the process exports your slides as thumbnails in one of five following handout layouts:

The five handout options when converting PowerPoint to Word are:

• Notes next to slides
• Blank lines next to slides
• Notes below slides
• Blank lines below slides
• Outline only

There is currently no way to convert the content of your individual slides – text boxes, shapes, SmartArt graphics, etc. – into a native Word document. For that, you will unfortunately have to copy and paste your information manually, slide by slide.

Below you’ll find a variety of methods to convert your PowerPoint slides to Word. Choose the method that works best for you.

NOTE: If you are just trying to convert your slides into the PDF file format, you DO NOT need to convert your PowerPoint presentation into a Word document first. Instead, you can simply save your PowerPoint presentation in the PDF file format. Read our guide here for details .

Table of Contents

[watch] convert powerpoint to word (speaker notes only).

Exporting your slides to Microsoft Word like this embeds your slides as thumbnails within a table.

While you cannot edit the individual PowerPoint slides, you can manipulate the table to format your handouts any way you like.

To see an example of how to convert PowerPoint speaker notes to Word without the thumbnail, watch the short video above. To learn more different ways you can print PowerPoint notes, read our guide here .

How to Convert PowerPoint to Word

To convert your PowerPoint slides into Microsoft Word handouts, simply:

• Navigate to the File tab
• Select Export
• Click on the Create Handouts section
• Select the Create Handouts command
• Choose your Handout Type
• Select Paste or Paste Link (explained below)

As a result, Microsoft Word opens, and your PowerPoint slides are converted into handouts based on your  selection. For example, here’s how your slides look for the ‘Blank lines next to slides’ option.

Paste vs. Paste Link Options 

At the bottom of the Send to Microsoft Word dialog box, you are given the option to  Paste  or  Paste link  (as pictured below).

Paste:  Exports your slides to Microsoft Word as a standalone file. Any updates or edits you make to your slides in PowerPoint will not be reflected in Word.

If you update your slides and want those changes reflected in Word, you will need to export your slides all over again.

Paste link: Exports your slides to Word as linked thumbnail images. Any edits you make to your slides in PowerPoint will be automatically updated within the thumbnail images inside Word.

This is all great. However, there are two caveats to the  Paste link  option to be aware of. Read on to see what they are.

Caveat #1: Only the PowerPoint thumbnails are linked to Word

The link created only updates the thumbnails of your slides in Word.

That means that if you export your slides to Word with your Speaker Notes beneath the slides, and you later update those speaker notes in PowerPoint, your changes will not be reflected in the Word document.

You’ll need to follow the steps above to convert PPT to Word all over again, to have your changes accurately reflected.

Caveat #2: The Word thumbnails only live in Word

Any updates and edits you make to your slides in PowerPoint will be updated in Microsoft Word.

But if you delete slide thumbnails in Word or move things around, none of those changes will be reflected in PowerPoint.

In fact, any changes like these will be overwritten as soon as PowerPoint pushes its latest updates back to Word.

How to View linked PowerPoint Slides in Microsoft Word 

To view any linked PowerPoint slides you have in Microsoft Word, simply:

• Select the Info tab
• Click  Edit Links to Files

This opens the Links dialog box, which you can see below.

This is where you can update, edit, and manage any linked files to your Word document. Here is a quick rundown of what each of these options does:

Update Now: This forces Word to update based on whatever is in your PowerPoint file. This normally happens by default whenever you save your PowerPoint presentation, but you can control when it happens here.

Open Source:  This will open the PowerPoint presentation from which these slides are linked. This can be faster than trying to find the original presentation you used to create your handouts.

NOTE: If you move your PowerPoint presentation to a different place on your computer or change its file name after you convert PowerPoint to Word, you will get the following error: “This object is corrupt or no longer available”.

To fix this, simply use the Change Source option to re-locate the file. It’s either in a different location on your computer or has a new name.

Change Source:  This allows you to change which PowerPoint file you are linked to. It’s useful if you have updated the name of your PowerPoint file after you converted it to Word.

To maintain an active link between PowerPoint and Word, the PowerPoint file’s name needs to be the same.

Break Link: This allows you to break the PowerPoint to Word links for individual slides. When you break the link to a slide (as discussed further below), it will no longer update in Word as you edit it in PowerPoint.

Update method for selected link:  If you don’t want your files to automatically update, you can choose to manually update them instead.

How to Update a Linked PowerPoint Slide

Now that you know how to link PowerPoint slides to Word, there are two ways that you can update the links. Both methods achieve the same goal, so just pick the one that makes the most sense (and is easiest to remember) for you.

1. Right-click the slides in Word

To update an individual linked PowerPoint slide in Word, simply:

• Navigate to the slide you want to update
• Right-click the slide’s thumbnail picture in Word
• Select  Update Link

NOTE: This only updates the converted PowerPoint slide you selected. If you want to update the rest of your slides, you’ll need to right-click them individually or use the next technique.

2. Use the Edit Links to Files command

To update all your linked PowerPoint slides in Microsoft Word, simply:

• Click the Info tab
• Select Edit Links to Files
• Select the slide you want to update
• Click Update Now

If you have multiple slides you want to update, you can continue selecting slides and updating them in Word.

If your document is set to Automatic Update, you can also just close and reopen Word to have all of your links automatically update (as long as you have saved and closed your PowerPoint presentation).

How to Break Linked PowerPoint Slides in Word

To break the links between your PowerPoint and Word files, from within Microsoft Word, simply:

• Select the linked slide you want to break
• Click Break Link

Because each PowerPoint slide thumbnail is considered a link, if you want to remove all the links, you will need to click on each slide and break it individually.

How to Insert PowerPoint into Word (as an embedded presentation)

An alternative to converting PowerPoint to Word as handouts is to instead embed your presentation inside of Microsoft Word.

When you do this, instead of inserting pictures of your slides, your entire PowerPoint presentation is is embedded. You can then double-click it to launch your presentation in PowerPoint.

To embed a PowerPoint presentation inside of Word, from within Microsoft Word simply:

• Navigate to the Insert tab
• Open the Object dropdown menu
• Select Object
• Choose Create from file
• Click Browse
• Navigate to and select your PowerPoint file
• Choose Link to File (assuming you want changes to automatically update)

As a result, your PowerPoint presentation becomes embedded in your Word document.

As you can see, there are several ways to convert PowerPoint to Word depending on what you are trying to accomplish. In addition, you have several options to choose from for each method.

Is it worth your time to link the two programs together? That depends on how frequently you need to update your PowerPoint slides (and want those updates reflected in Word). If you decide to go this route, I recommend spending a few extra minutes reviewing the tips above on linking and updating links, so you know what to expect (and how to fix things if your links get broken).

If you decide not to link PowerPoint to Word, you can always easily export your PowerPoint slides to Word whenever you update them. This is my recommendation for you if you are not updating your slides frequently.

If you enjoyed this article and want to learn more about our online training courses and resources, you can  visit us here .

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This Post Has 2 Comments

This is great, but the file size becomes enormous once in word.

Yes this is true. You can check the compression options in Word to try to reduce the file size. Select a picture, go to Picture Format tab > Compress (inside Adjust) and select either Print or Web. It’s the same steps as for PPT, as we cover in our tutorial here: https://nutsandboltsspeedtraining.com/powerpoint-tutorials/powerpoint-compress-images/

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Step-By-Step Guide to Convert PowerPoint to Word: Windows + Mac

Last Updated: December 18, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 725,677 times. Learn more...

This wikiHow article teaches you how to convert a Microsoft PowerPoint presentation into a Microsoft Word document by using the "Create Handouts" feature on PowerPoint for Windows, or by exporting an RTF (Rich Text Format) file using PowerPoint for Mac. The current version of PowerPoint for Mac does not have the "Create Handouts" feature. RTF files are not able to accurately convert the formatting of some PowerPoint features, so many images and backgrounds may not be supported.

Things You Should Know

• To convert a PowerPoint file to Word, first open the PowerPoint presentation.
• On Windows, go to File > Export > Create Handouts and click "OK."
• On Mac, go to File > Export > File Format > .rtf > Export. Open the RTF in Word, then go to File > Save As > Format > .docx and click "Save."

• If you want the Word document to update whenever the original PowerPoint presentation is changed, click on Paste link .
• If you want the Word document to remain unchanged whenever the original PowerPoint presentation is updated, click on Paste .

• The PowerPoint will open in Word so you can save it and view it later as a .docx document. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• In most instances, the formatting and pagination will not match the original PowerPoint presentation, and the RTF format may not support many pictures or backgrounds. Be sure to go through the Word document and adjust it to your liking.
• Alternatively, you can easily convert a Word document to PowerPoint .

Expert Q&A

• Use online converters, like Zamzar, to convert PPT to Word docs without Microsoft software. Thanks Helpful 0 Not Helpful 0
• If you get the error "PowerPoint couldn't write to Microsoft Word," restart your computer and try the conversion again. Converting PowerPoint to Word takes a lot of memory, so if you have a lot of programs open or have a few browser tabs open, you can keep getting an error. Thanks Helpful 0 Not Helpful 0
• You can also use the Create Adobe PDF to see the PowerPoint easily. Thanks Helpful 0 Not Helpful 0

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How to Embed PowerPoint Slides in Word

Need to share your PowerPoint slides in a Word document? Here's how to embed them in just a few clicks.

The need to create and share documents incorporating various media types is ever-present in today's world. With its widely used applications like Word and PowerPoint, Microsoft Office Suite offers many features that allow you to integrate different types of content into your documents seamlessly.

One example of integrating different Office apps is embedding PowerPoint slides in a Word document. Whether you want to showcase a presentation or merge the two formats, there are a couple of ways you can embed PowerPoint slides in Word.

1. Insert PowerPoint Slides as Objects in Word

In Microsoft Word, an object refers to any non-text component of your document. You can use objects to import data into Microsoft Word , PowerPoint slides included. Here's how you can do that:

• Open your Word document, and go to the Insert menu.
• Click Browse and select your PowerPoint presentation.

Checking Insert Link will embed the slide and add a shortcut to the source file. If the source file changes, the embedded slide will change as well. Leaving this option unchecked will insert a copy of the slide into your document and won't reflect changes from the source file.

The second checkbox is Display as icon . This inserts an icon and the file name into your document rather than the slide itself. You'll have to click on the icon to see the slide.

2. Paste PowerPoint Slides Into Word

A more versatile yet straightforward method of embedding PowerPoint slides is to copy and paste them into Word. This allows you to select which slides you want to embed and exempts you from dealing with objects and links. Here's how you can paste PowerPoint slides into Word:

• Open your PowerPoint presentation.
• Right-click the slides and select Copy .

There are two ways you can proceed from here. You could paste your clipboard as it is or use the Paste Special option. The former will simply paste the slides as images, whereas the latter will paste the slides as proper editable objects. Here's how you can use Paste Special in Word:

• Switch to the Word document, and then click where you want the information to appear.
• In the Paste Special dialog box, select Microsoft PowerPoint Slide Object .

Like before, you can link to the source file by selecting Paste link . Selecting Paste will create a copy of the slide and won't reflect the changes in the source file. You can also check Display as icon to add an icon instead of the slide itself.

3. Export PowerPoint Handouts to Word

An additional method worth mentioning is using PowerPoint handouts . You can easily export these into Word to display slides in your document. PowerPoint handouts are essentially a compilation of slides with additional space for notes or annotations, making them an ideal choice for supplementary content in your Word document.

• In the dialog box, select your desired page layout and whether you want to insert links.

PowerPoint will open in Word and create a new document containing your slides.

Power Up Your Word Documents

Incorporating PowerPoint slides into your Word documents can enhance their visual appeal and effectiveness. Fortunately, Word and PowerPoint offer various methods for doing this. You can embed slides as objects, paste them as images, or create a PowerPoint handout.

By experimenting with these options, you'll be well on your way to creating compelling and informative documents that combine the power of Word and PowerPoint.

How to convert a PowerPoint to Word.

Turn your PowerPoint presentations into Word files. Learn how to convert your slides with and without PowerPoint.

Microsoft PowerPoint works well for presentations, but its PPT file format isn’t ideal for sharing the text on your slides. If you — or someone else — need only the text, it’s best to convert the slideshow into a Word document. It will make it easy to share and edit the information. Before you convert a PowerPoint to Word, be sure to delete PowerPoint slides if unnecessary.

Read on to learn how to convert PowerPoint slides into Word documents in two simple ways.

Can I copy PowerPoint slides to Word?

Even though you can copy and paste PowerPoint slides to Word documents, Microsoft has such advanced software that the workaround of copy and pasting is not as helpful or quick as it used to be. There are other methods that make it easier for you to get PowerPoint slides into a Word document. Read on to learn how.

Convert PowerPoint slides to Word on Windows.

If you have access to the PowerPoint software, you can export the slides directly into a Word file. Follow these steps:

• Open the PPT file in PowerPoint and select File > Export from the menu bar.
• Select Create Handouts.
• Select a page layout in the Send To Microsoft Word window.
• Select OK to export the slideshow into a Word file.

Convert PowerPoint slides to Word on Mac.

• Name your file in the Save As text box and designate a location on your local disk to store it.
• Under File Format, select the Rich Text Format (.rtf) option.
• Click the Export button to save your PowerPoint as a new .rtf document.
• Open Microsoft Word on your MacBook and click the Open tab on the left panel.
• Locate and select the .rtf document.
• Click the Open button on the bottom right corner of the screen to convert the file to a Word document.

While you’re working with presentation slides, did you know you can also insert a PDF into PowerPoint , convert a PDF to Google Slides , or convert Google Slides to a PowerPoint ?

No PPT? Convert PowerPoint slides to a PDF first.

In case you don’t have PowerPoint, don’t worry. You can convert your presentation first into a PDF file and then again into a Word document. Start by converting the PowerPoint file into a PDF document:

• Navigate to Adobe Acrobat online services and start the Convert PowerPoint to PDF tool .
• Drag and drop your file to the converter.
• Download the converted PDF document.

You can then use the Convert PDF to Word tool to turn your new PDF file into a Word document. It works in the exact same way as the first tool. You’re then ready to share or edit the Word file.

Discover what more you can do with Acrobat online services to convert, edit, and sign PDF files.

The Best Way To Insert Your PowerPoint Graphics Into Word

by Brother Shawn | Knowledge Base , PowerPoint Graphics Questions | 0 comments

Follow these instructions to embed a graphic into your Word document. These steps guarantee that your graphic’s fonts are the correct size and give you the option of making your graphic editable in Word.

• Determine the width of your graphics for Word. For example, one inch margins = 6.5” wide graphics if they are to be the full width of the page text. If your graphics are to be less than the full width of the page text, you can choose any width you need.
• On your graphic select all of the graphic elements you want to use and Group them.
• “Cut” your graphic (click CTRL+X). Note: you want to copy and delete (also called “cut”) your graphic because when you change the Page Size your graphic scales proportionally. That could distort your graphic and change font size.
• Open both your Word document and your PowerPoint graphic.
• Switch to PowerPoint, and copy (Press CTRL+C.) the slide with the graphic that you want. Note: Select your slide in Slide Sorter view.
• Switch to your Word document, and then click where you want your graphic to appear.
• On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.
• In the As list, select Microsoft Office PowerPoint object. You have many other options and each has advantages and disadvantages. Try each of the following Paste methods to see what works best for you: • You can click Paste to insert an embedded object, or click Paste link to insert a link to the object. • You can insert a graphic by selecting your graphic (not your whole slide) and Paste Special into Word but the file will not be editable. • You can save your PowerPoint graphic as a jpg, tiff, gif, png and choose “Insert/Picture/From File…” Navigate to your graphic and choose it for inclusion in your Word document.

TaDaa! You are done. Now your graphic is in Word in the format that works best for you.

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Copy Slides to Another PowerPoint Presentation

• Brock University

What to Know

• Right-click the thumbnail of the slide to be copied, select Copy , then right-click a blank area of the Slides pane where you want to place it.
• Alternate method: Click-and-drag the thumbnail of the slide you want to copy to the Slides pane of the destination presentation.
• Note: When using the click-and-drag method, the copied slide takes on the design theme of the destination presentation.

This article explains how to copy a slide in PowerPoint from another PowerPoint presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003, and PowerPoint for Microsoft 365.

Copy and Paste Method in PowerPoint

A quick way to use slides from one presentation in another presentation is to copy the slides that you want to use and paste those slides into the new presentation.

Open both presentations to show them at the same time on the screen. The original presentation contains the slides you plan to copy , and the destination presentation is where they will go. The destination presentation may be an existing presentation or a new presentation.

On the ribbon , go to the View tab.

In the Window group, select Arrange All . In PowerPoint 2003, choose Window > Arrange All from the main menu.

In the Slides pane of the original presentation, right-click the thumbnail of the slide to be copied.

Choose Copy from the shortcut menu.

In the destination presentation, right-click a blank area of the Slides pane where you want to place the copied slide. It can be placed anywhere in the sequence of slides in the presentation.

Choose a Paste option. In PowerPoint 2019, 2016, 2013, and 2010, you have three options:

• Use Destination Theme (H) : The copied slide will use the same theme as the PowerPoint presentation it is pasted into.
• Use Source Formatting (K) : The copied slide will keep the original theme and formatting as the original presentation.
• Picture (U) : The copied slide will be pasted as a graphic into the active slide.

For PowerPoint 2007 and 2003, choose Paste from the shortcut menu.

Click and Drag Method in PowerPoint

If you'd rather use the mouse to copy slides from one presentation to another, follow these steps:

In the Slides pane of the original presentation, select the thumbnail of the desired slide.

Drag the thumbnail to the Slides pane of the destination presentation in the preferred location for the slide.

The pointer changes to indicate the placement of the slide.

Place the slide between two slides or at the end of the presentation.

When you use this method, you don't have the option to choose which theme the newly copied slide will use. The newly copied slide takes on the design theme in PowerPoint (or design template  in PowerPoint 2003) of the second presentation.

If you started a new presentation and haven't applied a design theme or design template, the newly copied slide appears on the white background of the default design template.

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How to Copy and Paste in PowerPoint? [With Shortcuts & Tips!]

By: Author Shrot Katewa

Using Copy and Paste in PowerPoint is really one of the basic features. That said, it is also one of the most powerful and commonly used options in PowerPoint. So, how exactly does copy and paste work in PowerPoint?

Select the text or an object that you want to copy by clicking on it. Then, press Ctrl+C on your keyboard (Cmd+C on Mac) or right-click and select “Copy”. Go to the destination slide and press Ctrl+V (Cmd+V on Mac) or right-click and select “Paste” to paste the text or the object that you had copied.

As easy as the answer may seem, the copy and paste command can actually be used for more than just duplicating a line of text or creating another shape.

So, in this article, we will learn how to use the copy and paste command in PowerPoint for more than just a few basic things! Plus, you will get to know how to disable copy and paste for your audience. Additionally, I will also help you understand how to use copy and paste function correctly when working with images and charts!

That and much more! So, let’s get started!

[A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. How to Copy and Paste in PowerPoint?

In general, copying and pasting in PowerPoint is very straight forward. Here is how you do it in 6 simple steps:

Step-1: Select the object or text you want to copy

At first, you have to select the object or text you want to copy by clicking on the ‘ Left ’ mouse button and dragging the cursor over it.

Step-2: Click on the ‘Right’ mouse button on the selected object to open the drop-down menu

After you have selected the object that you want to copy, hit the ‘ Right ’ mouse button. A drop-down menu will appear with several options.

Step-3: Press the ‘Copy’ option

In the drop-down menu, select the ‘ Copy ’ option. This will make a copy of the object and temporarily save it in the ‘ Clipboard ’ menu ready to be pasted in your preferred location.

Step-4: Click on the ‘Right’ mouse button on the slide you want to paste your object or text.

After you have copied the object, go to the slide where you want to paste the object, ‘ Right click ’ on your mouse anywhere in the slide to access the drop-down menu.

Step-5: Click on the ‘Use Destination Theme’ option.

Finally, after you have ‘ Right clicked ’ on the slide where you want to paste your object, select the ‘ Use Destination Theme’ option located under ‘ Paste Options ’ with an icon of a clipboard with a lower case ‘a’ on it. You can do the same for copied texts as well.

1a. How to Copy and Paste in PowerPoint on Mac?

Copy and pasting in PowerPoint on Mac is almost the same as it is on Windows . Follow these simple steps to copy and paste objects on your Mac computer:

Step-1: Select the object and click on the ‘Right’ mouse button

At first, go to the slide where the object or text you want to copy is located. Select it by clicking on the ‘ Left ’ mouse button. Then, press the ‘ Right ’ mouse button. This will give you access to a drop-down menu.

Step-2: Click on the ‘Copy’ button

Now click on the ‘ Copy ’ option from the drop-down menu. Similar to Windows operating systems, this will make a copy of the object and temporarily save it on the ‘ Clipboard ’ of your PowerPoint presentation.

Step-3: Go to the destination slide, and right-click on the slide

After you have copied the object, go to the destination slide where you want to paste the object and hit the ‘ Right ’ mouse button. This will again give you access to the drop-down menu.

Step-4: Click on “Paste” option

Finally, click on the ‘ Paste ’ option that is located on the menu. This will paste the copied object or text onto the destination slide.

1b. Keyboard Shortcuts for Copy and Paste in PowerPoint (For PC & Mac)

Microsoft PowerPoint has keyboard shortcuts to bypass the drop-down menu that makes the process much more efficient. To use your keyboard to copy and paste objects in your PowerPoint presentation, use the following keyboard shortcuts –

• To copy – Press Ctrl+C
• To paste – Press Ctrl+V
• To copy – Press Cmd+C
• To paste – Press Cmd+V

2. How to Copy and Paste a PowerPoint Slide?

While making your PowerPoint presentation, you might often need to copy an entire slide from one destination to another. The process is explained in 3 easy steps below:

Step-1: ‘Right Click’ using your mouse on the Slide you want to copy.

To begin, you have to move your cursor to the slide that you want to copy and click on the ‘ Right ’ mouse button to open the drop-down menu.

Step-2: Select ‘Copy’ option or press ‘Ctrl + C’

From the drop-down menu, Select the ‘ Copy ’ option. This will make a copy of the slide to your clipboard. Alternatively, you can skip ‘ Step-1 ’ by just selecting the slide and pressing ‘ Ctrl + C ’ 

Step-3: Right-click between the two slides and Paste the Copied Slide

Finally, position your cursor on the slide bar where you want to paste the copied slide. Hit the ‘ Right ’ mouse button and select the ‘ Use Destination Format ’ option under ‘ Paste Options ’. Alternatively, you can also use the keyboard shortcuts ‘ Ctrl + V ’ to get the job done.

This will immediately paste your slide to your preferred position in the PowerPoint presentation.

2a. How to Copy and Paste a PowerPoint Slide in Another Presentation?

Copy and pasting a PowerPoint slide from another presentation is almost identical to copy and pasting a slide from the same presentation. The whole process is described below:

Step-1: Copy the Original Slide

At first, go to the PowerPoint presentation that has the slide that you want to copy into your presentation and then copy the slide.

Step-2: Paste the Slide in the Destination presentation

Now simply paste the slide you have copied from the other slide by positioning your cursor on the slide bar and clicking on the ‘ Right ’ mouse button and selecting ‘Use Destination Themes’ under the ‘Paste Options.’

This will paste the slide you have copied to your preferred location while matching the theme used in your PowerPoint presentation.

2b. How to Copy and Paste a PowerPoint Slide without Losing Formatting?

PowerPoint also has the option to paste slides from other presentations while maintaining the original format of the slide. Below is a step-by-step guide on how to do that.

Step-1: Copy the slide you want to paste from the source presentation

Go to the presentation that has your preferred slide and copy it by hitting the ‘ Right ’ mouse button and then selecting the ‘ Copy ’ option from the drop-down menu.

Step-2: Go back to your PowerPoint presentation and click on the ‘Right’ mouse button in your preferred location.

In the next step, you have to go back to your PowerPoint presentation and click on the ‘ Right ’ mouse button on the position where you want to paste the slide that you copied. This will open the drop-down menu.

Step-3: Click the ‘Keep Source Format’ option under ‘Paste Options’

After you have accessed the drop-down menu, instead of clicking on the ‘ Use Destination Format ’ option, click on the ‘ Keep Source Format ’ option, the icon looks like a paintbrush on a clipboard as shown in the screenshot.

After selecting the ‘ Keep Source Format ’ option, the slide had copied will be pasted on your PowerPoint presentation, but it will match the format of the presentation it was originally in.

3. How to Copy and Paste Text in PowerPoint?

Copy and pasting text in your PowerPoint presentation is an easy 2 step process. They are explained below:

Step-1: Select the text that you want to copy in your PowerPoint presentation

At first you have to copy the text that you want to paste in your PowerPoint presentation. Simply select the text, press the ‘ Right ’ mouse button and click on the ‘ Copy ’ option from the drop-down menu.

Step-2: Go to the slide in your PowerPoint presentation and paste the copied text

Once you have copied the text you want to paste on your presentation, go to the slide where you want to paste the text, press the ‘ Right ’ mouse button and click on the ‘ Use Destination Format ’ option.

Check out our article on How to Format Text in PowerPoint to edit the text the correct way in PowerPoint and save some time!

4. How to Copy and Paste Pictures in PowerPoint?

The process of copying and pasting pictures in PowerPoint is almost the same as copying and pasting texts in PowerPoint. Simply copy your preferred picture and paste it in your PowerPoint presentation.

It is important to note that you can also copy and paste an image from a folder into your PowerPoint presentation. You can also do it using the keyboard shortcuts ‘Ctrl + C’ to copy and ‘Ctrl + V’ to paste.

“Unable to Paste Image” Error in PowerPoint

In some cases, users are unable to paste pictures in their PowerPoint presentation if the image is copied from a folder. In such a case, you will have to insert the image into your PowerPoint slide, instead of pasting it. The process is described step-by-step below.

Step-1: Click on the “Insert” tab to add an Picture

At first, you have to go to the slide where you want to insert the image and then go to the ‘ Insert ’ ribbon located in the upper left area of your PowerPoint window. Now click on the ‘ Pictures ’ option.

Step-2: Select the ‘This Device…’ option

After clicking on the ‘ Pictures ’ option, select ‘ This Device… ’  from the drop-down menu.

Step-3: Select the image click ‘Insert’

A pop-up window will appear, where you have to select the image, you want to add to your presentation. After selecting the image, click on the ‘ Insert ’ button at the bottom right corner of the pop-up window to successfully insert it to your presentation.

The image will be added to the slide in your PowerPoint presentation. Now all you have to do is resize it and place it in your preferred position.

5. How to Disable Copy and Paste in PowerPoint?

Although you cannot completely turn off the copy and paste option from your PowerPoint presentation file, you can, however, restrict the PowerPoint file to ‘ View Only ’ for permitted users.

This way only permitted users will be able to view the presentation file and they will not be able to edit or copy anything from it. A step-by-step guide to the whole process is given below.

Step-1: Go to the ‘Info’ section in the ‘File’ tab.

To restrict your PowerPoint presentation, at first you have to go to the ‘ Info ’ section which is located in the ‘ File ’ tab.

Step-2: Restrict the Access of the PowerPoint Presentation

Now you have to go the ‘ Restrict Action ’ option under ‘ Protect Presentation ’ and select the ‘ Restricted Action ’ option.

Step-3: Tick the box that says, ‘Restrict permission to this presentation’

After you press the ‘ Restricted Action ’ option, a pop-up window will appear. Tick the box that says ‘ Restrict permission to this presentation ’ on the pop-up window to enable the restriction on your presentation. This will allow you to limit the viewership and use of your PowerPoint presentation file to selected users only.

Step-4: Add the email addresses of the users and press ‘Ok’

Add the email addresses of the users you want to show the presentation to in the first box that says ‘ Read… ’ and press the ‘ Ok ’ button at the bottom right corner of the pop-up window. 

Now email the presentation to the users with access to your presentation. This way, only the users you added to the box will be able to see the presentation, without being able to edit or copy anything on it.

6. Troubleshooting Copy and Paste Issues in PowerPoint

There may be more than a few reasons why you cannot copy and paste in you PowerPoint presentation. In this section I will be discussing some of the reasons why that maybe and how to fix them.

6a. PowerPoint Won’t Copy and Paste? Here’s Why!

Although this is quite a rare occurrence, however, this can happen from time to time. Here’s what you can do to troubleshoot this problem –

• Restart Microsoft Office – Sometimes, the problem gets solved by simply restarting the PowerPoint or even Microsoft Office application. If it gets solved, then great! Else, move on to the next step.
• Restart your Computer – Restarting your computer will most definitely fix the problem. Perhaps your computer had an update or even the Microsoft Office application received an update and needed to restart. However, if the problem is still not fixed, then you need to check to see if any of the other common reasons have caused an issue! (mentioned below)

The 3 most common reasons why you might be having trouble copying and pasting in your PowerPoint Presentation are:

1. The latest update in you Microsoft Office may have a bug that needs fixing

2. The Microsoft Office installed in your computer maybe broken and needs to be repaired

3. One of the installed add-ins in your Microsoft PowerPoint might be causing this problem.

If you have managed to fix the above 3 errors, it is highly unlikely that you will have a copy and paste issue. If the issue still exists, you would be better off to check if this is a system-wide issue or just an issue in PowerPoint. Based on this, 2 scenario’s can emerge –

• Copy and paste issue is still seen only in PowerPoint – then, reach out to a customer support executive from Microsoft.
• You are unable to copy and paste anywhere on your computer – perhaps check to see if the “Control” key on your keyboard is functioning fine. Other than that, there isn’t any other solution apart from resetting your computer to factory default or replacing your computer altogether.

6b. Excel Chart Won’t Paste into PowerPoint!

Sometimes, the paste function just doesn’t work when trying to paste a chart from Excel to PowerPoint. This can be really annoying especially when you are in a hurry.

Below, I’ve shared 3 methods to fix the issue of an excel chart not pasting into your PowerPoint –

Method 1 – Using “Paste Special” Option

One of the solutions to not being able to paste your Excel Chart is to use the “ Paste Special ” option. Here is a step-by-step explanation of the process.

Step-1: Copy the chart from your Excel Workbook

At first you have to copy the Chart by “ Right clicking ” on it and selecting the “ Copy ” option.

Step-2: Click on the arrow under the “Paste” option

After that, you have to go back to the slide you want to paste the chart. Click on the arrow under the “ Paste ” option in the “ Clipboard ” section of your “Home” tab . This will open a drop-down menu.

Step-3: Click on the “Paste Special” option

After opening the drop-down menu, click on the “ Paste Special ” option. This will open a pop-up window.

Step-4: Select “Microsoft Office Graphic Object” and press “Ok”

Once you have opened the “ Paste Special ” option, select “ Microsoft Office Graphic Object ” to past the chart in your PowerPoint presentation and then click on the “ Ok ” button.

Method 2 – Paste the Chart as an Image

Another solution to not being able to paste Excel Charts in your PowerPoint presentation can be to paste the chart as an image. That way, the chart will be saved to your presentation as an image instead of a chart.

The drawback to this method is that the edits that you make to your data in excel won’t automatically reflect in the chart in PowerPoint. That said, it is a temporary quick fix. If you don’t intend to update the source data for the chart, then this method will work just fine!

The process is described below.

Step-1: Save the chart as a picture from the Excel Workbook

Go to the Excel Workbook with the chart that you want to add to your presentation, “ Right click ” on it and select the “ Save as Picture… ” option.

Step-2: Press “Save” on the pop-up window.

Once you have selected the “ Save as Picture… ” option, a pop-up window will appear on your screen. Save the image of the chart by clicking on the “ Save ” button at the bottom right corner of the pop-up window.

Step-3: Select the “This Device…” option

The next step is to select the “ This Device… ” option, under the “ Pictures ” drop-down menu which you can find in the “ Insert ” ribbon

Step-4: Select the chart and press “Insert”

Finally, all you have to do is select the image of the chart and press the “ Insert ” button at the bottom right of the pop-up window.

Method 3 – Recreate the Chart in PowerPoint

If all else fails, you can still copy all the chart data from the Excel Workbook and create a new chart in your PowerPoint slide using those data. You can recreate an identical chart on your PowerPoint.

However, this may method may take time to recreate the chart exactly depending on how many customizations were done to the chart in Excel. Nevertheless, it is also an option that will work for you.

More PowerPoint Related Topics

• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• What is a Presentation Clicker? [And How to Use it!]
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to diana.grytsku (via Freepik) for the featured image of this article

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Pasting text from word/powerpoint to Illustrator produce gibberish symbols instead

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