application letter for the post of non academic staff

Letter Templates

sample application letter for non teaching staff

If you are interested in applying for a non-teaching staff position, it is essential to have a well-crafted application letter. A well-written application letter can help you stand out from other applicants and provide an excellent first impression. In this article, we will provide seven examples of sample application letters for non-teaching staff positions, along with tips to help you write your own application letter.

Examples of Sample Application Letters for Non-Teaching Staff

Application letter for administrative assistant.

Dear Hiring Manager,

I am excited to apply for the administrative assistant position at ABC School. My experience in managing administrative tasks and my excellent communication skills make me a perfect fit for this role. As a highly organized and efficient individual, I am confident that I can help support the school’s administrative needs.

Thank you for your consideration.

Application Letter for Custodian

I am writing to express my interest in the custodian position at XYZ School. With my detail-oriented nature and experience in maintaining cleanliness in a school environment, I am confident that I can contribute to the maintenance and cleanliness of the school premises. I am eager to join the team and contribute my skills and experience to the school.

Thank you for your time and consideration.

Best regards,

Application Letter for Receptionist

I am thrilled to apply for the receptionist position at LMN School. With my exceptional customer service skills and experience in handling administrative tasks, I believe I can provide excellent support to the school’s staff and students. I am excited to join the team and contribute my skills to the school.

Thank you for considering my application.

Application Letter for IT Support Specialist

I am excited to apply for the IT support specialist position at PQR School. With my experience in troubleshooting technical issues and providing technical support, I am confident that I can help maintain the school’s technology infrastructure. I am eager to join the team and contribute my skills to the school.

Application Letter for Accountant

I am thrilled to apply for the accountant position at JKL School. With my exceptional attention to detail and experience in accounting, I am confident that I can contribute to the financial management of the school. I am excited to join the team and provide my skills and experience to the school.

Application Letter for Human Resources Specialist

I am writing to express my interest in the human resources specialist position at DEF School. With my experience in recruitment and employee relations, I am confident that I can provide excellent support to the school’s human resources needs. I am excited to join the team and contribute my skills and experience to the school.

Application Letter for Marketing Specialist

I am thrilled to apply for the marketing specialist position at MNO School. With my experience in digital marketing and content creation, I am confident that I can help promote the school and attract new students. I am excited to join the team and contribute my skills and experience to the school.

Tips for Writing a Non-Teaching Staff Application Letter

When writing a non-teaching staff application letter, it is essential to keep these tips in mind:

• Research the school and position you are applying for to understand their needs and tailor your application letter accordingly.
• Highlight your relevant skills and experience that make you a suitable candidate for the position.
• Be concise and clear in your writing. Avoid long paragraphs and unnecessary information.
• Proofread your letter for any errors or typos before submitting it.
• Include a professional greeting and closing.

Frequently Asked Questions

What should i include in my non-teaching staff application letter.

Your non-teaching staff application letter should include an introductory paragraph stating the position you are applying for, your relevant skills and experience, and a closing paragraph expressing your interest in the position and thanking the hiring manager for their consideration. You should also include a professional greeting and closing.

How can I tailor my application letter to the school’s needs?

You can tailor your application letter to the school’s needs by researching the school and the position you are applying for. Look for information on the school’s mission, vision, and values, as well as their specific needs for the position. Use this information to highlight your skills and experience that make you a suitable candidate for the position.

How long should my application letter be?

Your application letter should be one page long and include an introduction, two body paragraphs, and a closing paragraph. Keep your writing concise and avoid including unnecessary information.

What should I include in the greeting and closing of my application letter?

Your greeting should address the hiring manager by name, if possible, and be professional. Your closing should express your interest in the position and thank the hiring manager for their time and consideration. Include a professional closing like “sincerely” or “best regards.”

Should I include my resume with my application letter?

Yes, it is recommended to include your resume with your application letter. Your resume should highlight your relevant skills and experience that make you a suitable candidate for the position.

What should I do after submitting my application letter?

After submitting your application letter, you can follow up with the hiring manager to express your continued interest in the position. You can also take this opportunity to ask if there are any updates on the hiring process.

A well-crafted non-teaching staff application letter can help you stand out from other applicants and provide an excellent first impression. By following the tips and using the sample application letters in this article, you can create a compelling application letter that highlights your relevant skills and experience and showcases your interest in the position.

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• Application Letter For A Position of A Non Academic Staff In A University

I am writing to express my strong interest in the [Position Name] position at [University Name], as advertised on [Source of Job Posting]. With a [X years/months]-year track record of excellence in [Relevant Field], I am eager to contribute my skills and expertise to support the continued growth and success of your esteemed institution.[University Name] has long been recognized for its commitment to [mention a specific aspect of the university's mission or values, e.g., diversity, innovation, student success, financial sustainability, or inclusivity]. This commitment aligns perfectly with my own values and professional goals, making the prospect of joining your team especially appealing.In my previous role at [Previous Employer/Institution], I [mention a specific achievement or responsibility that showcases your qualifications, e.g., managed a diverse team of professionals, streamlined budget processes, improved student support services, or facilitated student engagement initiatives]. These experiences have not only honed my expertise but have also instilled in me a deep passion for contributing to the success of educational institutions.Enclosed is my resume, which provides a comprehensive overview of my qualifications. I am excited about the opportunity to discuss how my background and skills align with the specific needs of [University Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.

Template General Application Letter

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Today's Date]

[Recipient's Name] [Recipient's Title] [University Name] [University Address] [City, State, ZIP Code]

Dear [Recipient's Name],

I am writing to express my strong interest in the [Position Name] position at [University Name], as advertised on [Source of Job Posting]. With [X years/months] of experience in [Relevant Field], I believe I am well-equipped to contribute to the continued success and growth of your esteemed institution.

Throughout my career, I have demonstrated exceptional [mention a key skill or experience relevant to the position, e.g., administrative, financial management, or student services] abilities. My commitment to excellence and attention to detail have consistently resulted in efficient operations and improved departmental outcomes.

At [Previous Employer/Institution], I successfully [mention a specific achievement or responsibility, e.g., managed a diverse team of professionals, streamlined budget processes, or enhanced student support services]. These experiences have honed my ability to work collaboratively, adapt to evolving priorities, and maintain a strong customer service orientation.

I am excited about the opportunity to join the [University Name] community, known for its commitment to [mention any university values or strengths, e.g., diversity, innovation, or student success]. I look forward to contributing my skills, dedication, and enthusiasm to support your mission.

Enclosed is my resume, which provides further details about my qualifications. I welcome the opportunity to discuss how my background aligns with the needs of [University Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.

Thank you for considering my application. I look forward to the possibility of becoming a valuable member of the [University Name] team.

[Your Name]

Template Administrative Position Focus

I am excited to apply for the [Position Name] role at [University Name], as advertised on [Source of Job Posting]. With [X years/months] of experience in administrative roles, I am confident in my ability to provide efficient and effective support to your university's non-academic departments.

During my tenure at [Previous Employer/Institution], I successfully [mention a specific administrative achievement, e.g., streamlined office procedures, managed complex schedules, or improved record-keeping processes]. My strong organizational and communication skills have allowed me to excel in fast-paced environments, ensuring smooth day-to-day operations.

I am drawn to [University Name] for its reputation for excellence and its commitment to [mention a specific aspect of the university's mission or values, e.g., fostering community engagement or advancing research]. I am eager to contribute to the continued success of your institution.

Please find my resume attached for your reference. I would welcome the opportunity to discuss how my background aligns with the needs of [University Name]. You can reach me at [Your Phone Number] or [Your Email Address] to arrange a suitable time for an interview.

Thank you for considering my application. I am enthusiastic about the prospect of joining the [University Name] team and contributing to its ongoing achievements.

Template Finance and Budget Position Focus

I am writing to express my keen interest in the [Position Name] position at [University Name], as advertised on [Source of Job Posting]. With a strong background in finance and budget management, I am eager to contribute my expertise to your esteemed institution.

Throughout my career, I have demonstrated proficiency in [mention key financial skills, e.g., budget development, forecasting, financial analysis] and have successfully [mention a specific achievement, e.g., managed multi-million-dollar budgets, reduced expenses, or improved financial reporting].

I am drawn to [University Name] for its commitment to [mention a specific aspect of the university's mission or values, e.g., financial sustainability or innovation]. I am enthusiastic about the opportunity to support your university's financial goals.

I have enclosed my resume for your review, which provides additional details regarding my qualifications. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview at your convenience.

Thank you for considering my application. I am excited about the possibility of contributing to the financial success of [University Name].

Template Student Services Position Focus

I am thrilled to apply for the [Position Name] role at [University Name], as advertised on [Source of Job Posting]. With a strong background in student services and a passion for fostering a positive learning environment, I am excited about the prospect of supporting your university's non-academic departments.

During my tenure at [Previous Employer/Institution], I have [mention specific student services achievements, e.g., implemented student mentoring programs, facilitated student engagement initiatives, or improved counseling services]. My ability to connect with students, coupled with my strong interpersonal and problem-solving skills, has allowed me to make a meaningful impact on their academic journey.

I am attracted to [University Name] for its commitment to [mention a specific aspect of the university's mission or values, e.g., student success or inclusivity]. I am eager to contribute to the university's mission by enhancing the student experience.

I have attached my resume for your reference, which provides additional details about my qualifications. Please feel free to reach out to me at [Your Phone Number] or [Your Email Address] to arrange a convenient time for an interview.

Thank you for considering my application. I look forward to the opportunity to contribute to the growth and success of [University Name].

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The Professor Is In

Guidance for all things PhD: Graduate School, Job Market and Careers

The Post-Ac’s Guide to the Cover Letter

By Karen Kelsky | May 31, 2016

by TPII Post-ac Coach Darcy Hannibal

A cover letter for a non-academic job is nothing like what you’d write for an academic job. It has to be less about you and more about what you can do for the employer. And short, very short. I previously wrote that resumes get a mean of 6 second review in the first cut. There are no similar studies for cover letters (although you’ll find lots of commentary on whether anyone even reads them), but I can tell you from experience it is much less during that first round of elimination. If you make it past the initial culling, your goal with the cover letter is to show them how you can help them and that you understand how to communicate professionally.

Many PhDs considering the post-ac route worry that they are over-qualified and that this will result in automatic elimination. That is rarely the reason for elimination (in fact some employers have explicit policies against it), but PhDs do have a reputation for being insufferably self-involved. If an employer has any misgivings about hiring someone with a PhD, they will see an unnecessarily long cover letter and resume as proof you don’t get that this isn’t a dissertation and that you probably will make meetings longer and more painful than they already are, drag projects out longer than needed to get the most complicated outcomes, etc. This is your opportunity to show them you don’t fit that stereotype.

The most important part of the cover letter is to do your homework. Find out as much as you can about the employer and the hiring supervisor, using their website, news articles, your professional network, etc. The job ad alone probably won’t tell you what you really need to know—what does the employer most want from this hire? The niche the employer really wants filled by a hire is probably narrower than what is in the job ad, but just in case they can’t find the perfect candidate, the net is cast wider. Often there is one or a few key skills or qualifications among the many listed that are most valued. Once you know what the specific need is, it should be the center of the cover letter. Tell them, briefly and generally, how you can help, demonstrating your abilities with a few key examples of your accomplishments.

Basic formatting

Same as in “ The Post-Ac’s Guide to the Resume ,” with the following additions:

Letterhead and watermarks. It is usually not appropriate to use the letterhead of the company with which you are currently employed, unless you’re a grad student or post-doc applying to, for example, an industry or government research job. If you use letterhead, make sure to turn the final version of the CL into a .pdf to make sure there are no formatting issues. If there is any chance your application materials will be fed through a computer program (applicant tracking system) to evaluate applicants, don’t use letterhead.

1 page with breaks between short paragraphs. There are a few exceptions to the 1 page limit (industry post-doc or other research and publication jobs), but shorter is better. Absolutely no “wall of text” anywhere. Keep sentences and paragraphs brief. Detailed descriptions of your dissertation and research will not help you. You want them to be able to pick out essential information in that brief scan. If you bog down your letter with unessential, repetitive, or overly-detailed information, no one will read it.

The best cover letters are customized to each job and employer. There two general approaches that are most compelling.

Problem focused. What can you do to meet a specific need or problem facing the employer? In the business world, the overused phrase for an unsolved problem or unmet need is “pain point.” If you can identify what “pain” they need soothed and make this central to your cover letter, it is very compelling and can be accomplished in half a page. Liz Ryan of the “ The Human Workplace ” doesn’t even call these cover letters—she calls them “ pain letters ” and if you can make this work, I recommend her method.

Connect Your Resume to the Job Ad. With this approach, think of the resume as the evidence and your cover letter as the interpretation or discussion of that evidence. Write sentences that explicitly and succinctly connect your skills and accomplishments to the employer’s needs and qualifications in the job ad. For example, say something like “Most recently, as a Post-Doctoral Researcher managing the laboratory of a newly hired professor, I set up the entire lab, including recruiting and supervising a team of lab assistants. In addition to overseeing regular laboratory procedures, I can recruit, train, and supervise laboratory staff at Happy Pills Pharma.” Or, “My success obtaining $##K through X granting institution gives me the experience to fund Eco-Cool Nonprofit’s projects.” You don’t need to cover every qualification listed in the job ad, and in fact to keep it to a page you probably can’t, but prioritize the most advanced, talent-dependent, hard-to-train, or rare qualifications.

The Elements

Emails. If you are instructed to submit an application via email, the email is your cover letter and the resume is the only attachment. For email only submissions, It is highly unlikely an applicant tracking system is being used. This tends to flip the order in which your documents are scanned (by a human eye)—the email is typically scanned first and the resume second. If you attach a separate cover letter, it may not even get opened, so make your point in the email.

The salutation. Find out who is the supervisor for this hire so you can address the letter to that person and contact them to learn more about the job.

The opening paragraph. Tell them very simply and succinctly: Who you are professionally, what you can do for them, why you are interested in the job and/or employer. If there is some recent event or success the employer had that you can incorporate into why you are interested in the job, this can be very compelling. Limit to 3-4 sentences at most.

The second paragraph . If you have identified either through your conversations with the hiring supervisor or a careful read of the job description what the most critical duty or qualification is for this hire, then make this the subject of the second paragraph. How will you meet this need?

Paragraphs 3, possibly 4. Point them to the evidence in your resume that you have the experience to get the major duties of the job done. If you can cover it in just one paragraph, then don’t add a fourth. If there are two broad areas (e.g., data analysis and reporting or grant writing and project implementation), then making each area the subject of the each paragraph is reasonable, but keep them short.

Closing paragraph. Keep this very short, 2-3 sentences. If you have nothing more to cover that wasn’t in the previous paragraphs, then simply say how it would be a pleasure to join their team and you look forward to learning more about the position and their organization. Close with “Sincerely,” (or similar) and then type your name. Do not print, sign, and scan—the employer needs to be able to do a keyword search on your letter and that is impossible with a signed and scanned letter. They don’t need your hand written signature.

A final word about choosing your words: Facts, not feelings or opinions.

Avoid saying things like: “I feel that I am highly qualified…,” “I am very enthusiastic about…” “I am a perfect fit for this job.” Everyone says this, yet most applicants have few, if any, qualifications for the job or a remarkable level of enthusiasm. Using these phrases make it sound as if all you have to offer is opinion and emotion, with no facts to back it up because you don’t even think you are qualified or interested enough for the job.

If you find yourself saying such nonsense, check that: 1) you have some skills and qualifications for the job somewhere in your life experience, and 2) that you have documented these in your resume. If so, you are probably letting impostor syndrome seep into your cover letter where it blocks you from saying anything meaningful.

The skills and expertise you gained while earning your PhD are invaluable, you just have to find a place to work that values what you have to offer.

Similar Posts:

• ASK THE #POST-ACS – How do I describe my academic work experience in post-ac interviews?
• The One Body Problem, Part 2: Resumes Aren’t CVs!-Cardozo
• The Alt/Post-Ac Makeover: From Field to Function and New Forms – Cardozo
• You Have an Interview. Now What? — Fruscione #3
• Breaking Into Government: The Pathways Program – Fanetti 1

Reader Interactions

December 4, 2017 at 1:55 am

Hi, If one cannot find the name of the hiring supervisor in time and all goes through an application system is it an issue? and in this case who should the letter be addressed to? Thanks

December 18, 2017 at 9:49 am

As a trailing spouse (doctoral candidate) looking to transition into administration, do I mention that my husband teaches at the university I’m applying to? My own institution is across the country so the question as to why I”m living in this small university town may come up as they read my application. Furthermore, how much should I do to communicate my desire to make this switch? Or should I let my (I think sufficient) qualifications stand on their own? I”m worried they will think I am just biding time while on the academic job market.

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Adapting your applications for different areas

Writing.jpg.

Length and format - While an academic CV can be any length, a non-academic CV is 2 pages maximum. Industry research CVs sit somewhere in between, with a basic 2-page format with publications in an appendix. Non-research cover letters should be 1 page.

Starting point - In academic applications, your starting point is you - ALL about you. For non-research roles, the starting point should be your reader. What do they need to know about you? What part of your background - technical skills, specific exprience, transferrable skills - will they be most excited about? Build your documents around these components, and find ways to summarise other material. You'll have to leave things out - your aim is to be relevant rather than comprehensive.

Some resources for non-academic applications:

Evaluating job ads.

Intro to R&D in Biotech & Pharma: assessing job ads

Applications for industry research

• Industry research applications in context
• Sample CVs for industry in "CVs and Cover Letters for PhDs and Postdocs" (pp. 50-55)
• Intro to R&D in Biotech & Pharma: Successful CVs
• Intro to R&D in Biotech & Pharma: Successful Cover Letters
• Applications for non-research careers
• Sample CVs for positions outside academia in "CVs and Cover Letters for PhDs and Postdocs" (pp. 56-71)
• Tailoring your CV for an opportunity (Careers Essentials series)

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• Building your online presence - for researchers

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How to Write a Cover Letter With No Experience (Examples Included!)

Writing a cover letter with no experience might feel like an intimidating task. The anxiety of facing a blank page—often with that inner voice whispering you may not be qualified enough—can indeed be paralyzing. But guess what? We’ve all been there, and trust me, you can do it too.

Everyone who has a job today started with no experience and had to write their first cover letter . Some of us even did it in a time when technology wasn’t around to help out (thankfully, things have changed!).

Need some guidance on writing yours? Here is everything you need to know to craft a cover letter with no experience, plus examples to guide you through the process.

What is a cover letter?

First things first: A cover letter is a document that you send to introduce yourself when applying for a job or internship. It complements your resume, providing more insight into who you are and the skills and qualifications that make you perfect for the role.

Think of it like a virtual handshake with the hiring manager. It’s your first interaction and your chance to quickly introduce yourself to secure an interview. Together with your resume , the cover letter is your opportunity to make a strong impression.

Why should you write a cover letter

Writing a cover letter, even if you lack experience, can set you apart from other candidates. It gives you space to delve more deeply into the skills and qualifications mentioned on your resume.

“Rather than focusing on what you have not accomplished yet in your career, focus on what you bring to the table: your skills, competencies, personality traits, and the values that you have developed in your life and education,” says Eloïse Eonnet , career coach and communication skills expert.

How to write a cover letter with no experience: 7 tips

When writing your cover letter, keep in mind your goal: leaving a positive first impression on the reader. It should include relevant information for the position you're applying for and maintain a professional yet engaging tone.

That’s your chance to convince the recruiter that you are the right person for the job and schedule an interview. “So, make sure you are clear on what skills and competencies you bring, and what personality traits make you a great fit,” says Eonnet.

If you still feel stuck and don’t know where to start, here's our seven-step guide on how to write a cover letter with no experience:

1. Check the company and job description

The first step in crafting a well-written cover letter is to research the company where you want to work. Carefully review what the organization shares about its values and culture on social media or its website to understand how you can relate to it in your letter.

The job description should also be examined closely because it typically includes keywords that you can incorporate into your cover letter when explaining your skills and competencies.

2. Include contact details

Mastering the cover letter format is as important as the content itself. Traditionally, a cover letter begins with your name and contact details—ensuring that if the recruiter decides to interview you, the information will be visible and easy to find.

And below your information, right before your opening paragraph, should be the hiring manager contact details. This format is considered more professional and is what is typically expected from candidates.

For example:

[Your First and Last Name]

[Phone number]

[Optional, unless it’s asked for: Your address]

[Date you're sending the letter]

[Hiring managers First and Last Name]

3. Begin with a friendly yet professional greeting

Remember, a cover letter is your initial interaction with the hiring manager, but in a virtual setting. Like in the real world, you begin with a greeting and then proceed to introduce yourself.

Choose a formal greeting such as “ Dear First and Last Name” , avoiding casual words like “ Hi” or “ Hey” to keep a professional tone. After that, you can start your first paragraph by introducing yourself and stating the position you are applying for.

Dear Lucia Carter,

My name is Alana Reeves, and I’m excited to apply for the Copywriter position at ABC Agency, which I discovered on LinkedIn. As a recent graduate from Columbia University, I’d be thrilled to work for a company that aligns with [Company’s values and/or culture].

4. Highlight relevant qualifications

Now, it’s time to showcase that you have what it takes to fulfill the desired position. When writing a cover letter with no experience, the key is to emphasize any relevant skills and competencies, detailing how they were developed.

“If a candidate has no work experience to pull from, I suggest that they talk about projects they completed at school, courses they took, extracurricular activities and community based projects they focused on, and even personal life events and projects they have experienced,” says Eonnet.

Filter what’s most relevant to the role you’re applying for and create a link between your skills and the job description.

“ Since my first semester at school, I’ve cultivated a passion for producing digital content for companies and institutions. I acted on this by creating a blog for the Mass Communication's website, where I wrote stories that captured the daily lives of the students on campus and the Columbia University culture. I also created a series providing recommendations of books, websites, films and TV shows relevant to a Mass Communication graduate.”

5. Showcase hard and soft skills

At this point, you’ve probably heard about hard and soft skills , right? Hard skills are technical abilities or knowledge that you can acquire through education, work experience, or training, whereas soft skills are linked to behavior and interpersonal relationships.

Recruiters seek candidates with a good mix of both types of skills, and the second and third paragraphs of your cover letter are perfect to show that you have what they are looking for.

“Show, do’’t tell! Rather than list your traits, they need to be in context of your past experience, even if it’s not official ’work experience,’” says Eonnet. So, use what you know about the company to show why you’re a good fit—be sure to explain how your skills match their needs.

“ During my four years as a blog content creator, I developed a strong understanding of SEO strategy, creative copywriting, and data analysis using Google Analytics, attracting approximately 1000 monthly visitors to the blog. I also applied my communication and self-management skills by interviewing students and managing the content by myself.”

If you have any top accomplishments, whether personal or academic, you can also include them in this section of your cover letter.

6. Close professionally

Wrap up your cover letter by reiterating your interest in the position and closing with a professional sign-off . You can use an engaging and friendly tone—and even ask for an interview—but don’t go overboard. Avoid overly casual language like “See you soon” or “Cheers”.

“I’m impressed by ABC Agency’s culture and creative approach to copywriting. I look forward to the opportunity to discuss my qualifications further in an interview.

Thank you for considering my application.

Best regards,

Alana Reeves”

7. Proofread carefully

This should go without saying, but make sure to submit a flawless letter free from grammatical, spelling, or punctuation errors. Unfortunately, even great candidates can be overlooked if their cover letter or resume has too many mistakes.

To avoid this, take time to proofread your writing before submission. Remember, you’re not the only one job hunting, and recruiters probably go through tons of cover letters and resumes daily. Anything less than impeccable could be a deal-breaker.

Cover letter examples with no experience (but willing to learn!)

Ready to see these tips in action? Check out two examples of cover letters with no experience to guide you.

1# Sample cover letter for internship with no experience

Alana Reeves

123-456-7890

[email protected]

February 26, 2024

Lucia Carter

123 Payne St.

[email protected]

I’m excited to apply for the marketing internship position at ABC Agency. As a recent graduate from Columbia University, I’m eager to delve deeper into marketing strategies and their role in the business world.

In addition to my commitment to college studies, over the past year, I’ve completed courses in digital marketing essentials and inbound marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple platforms. These experiences have not only expanded my creativity but also enhanced my teamwork skills.

I’m enthusiastic about the prospect of joining your marketing team, as I’m an admirer of your creative marketing campaigns and ABC Agency’s commitment to social responsibility. I'm confident in my ability to contribute to your growth by offering innovative solutions and fresh perspectives for the business.

I look forward to the opportunity to discuss my qualifications further.

2# Sample cover letter for job with no experience

My name is Alana Reeves, and I’m writing to express my interest in the entry-level social media management position at ABC Agency, which I discovered on LinkedIn. As a recent graduate with a major in Mass Communication from Columbia University, I am eager to apply my education in a dynamic and innovative company like yours.

During my four years of undergraduate studies, I initiated and managed a TikTok and Instagram page to share my study routine. I was successful in creating a community of 5,000 followers, including students from Columbia University and other universities nationwide.

This experience equipped me with a robust understanding of content creation, image and video editing, community management, and social media analytics. I strengthened my self-management and organization skills, effectively balancing my academic responsibilities with this project.

Being an admirer of ABC Agency’s creative and humorous content, I am enthusiastic about the prospect of contributing to your team. I believe I can bring fresh ideas and an innovative approach to enhance your social media presence.

What to avoid when writing your cover letter

Understanding what not to say is also helpful when crafting a cover letter without experience. Here are two things to steer clear of:

Don’t be too apologetic

It’s easy to fall into the trap of downplaying your past experiences just because they weren’t formal jobs. However, you should—or at least try to—avoid this negative and overly apologetic approach at all costs.

“I would definitely avoid qualifying any past experience (school projects, odd jobs, internships, community service, personal projects) as ’not work experience.’ I see candidates use an apologetic tone sometimes, which is counterproductive.” says Eonnet.

Don’t focus on your lack of experience

If you’re searching for tips on how to write a cover letter with no experience, examples and such, chances are you're applying for an entry level position. In this case, avoid dedicating too much space in your letter to the fact that you haven’t had a traditional job.

“Recruiters who are looking to fill an entry-level role do not expect you to have a bunch of full-time work experience. Rather, they’re looking for candidates who are self-aware, ready to work, and interested in the position.” says Eonnet.

• GradPost Blog

Writing effective cover letters for non-academic jobs

Career & Tools

This May 10 workshop will explore important techniques that will help you expertly craft and strategically target your cover letter so you can get over the first application hurdle and on to an interview!

Writing Effective Cover Letters for Non-Academic Jobs Tuesday, May 10, 1:30-2:30 p.m. SRB 2154 Please RSVP here

How to tailor your resume for non-academic jobs

by Gertrude Nonterah PhD | Mar 1, 2023

“ Tailor your resume and cover letter for the job you want. “

You’ve heard this career advice two hundred million times.

But what in the world does that mean?!

(Permit me to take this side journey before we continue. I am almost forty years old and I still don’t get the point of cover letters. If I have submitted a resume that discusses my skills, what’s the point? I feel it’s like taking two showers within ten minutes of each other when you never even got an opportunity to sweat or get dirty. Anyway, I just wanted to make the rant. Although I focus on resumes in this post, the concepts apply to cover letters too. Moving on.)

Let’s talk about how to tailor your resume for the non-academic jobs you want.

1 – Examine job posts for the kind of role you want…carefully

If you’ve followed me for a while, then you have probably heard me say to read job descriptions carefully. Let me repeat this one more time: you absolutely, positively, need to read the job descriptions of the kinds of roles you want carefully in order to tailor your resume and cover letter for that job.

Now, this can seem tedious because you’re in a rush to apply for these jobs and land something. And the more jobs you apply for the better your chances will be of getting one, right?

A more efficient use of your time would be to have a recruiter who picks up your resume say, “Wow, this person is really who we are looking for.”

“Dr. Gee, does this mean I will have to write a new resume for each job I apply to?”

No. And if you follow along for the rest of the post, I will tell you how you can write one resume that may only need five minutes of tweaking each time you apply for a new role.

The first step here would be to settle on the job type you want to apply for. So let’s say you want to apply for a regulatory medical writer role .

What you are going to do is to use a job search platform like LinkedIn or Indeed to search for that kind of role. Before you do this, open up a Word document or an Excel spreadsheet.

Read 5-10 job descriptions for regulatory writer roles. There are bound to be differences. But take note of the similarities. Do all or most of those job descriptions mention “clinical study reports”? Add that to the Word doc or spreadsheet. How about understanding GMP practices? Add that to the list too.

Read every job description and add all those similar skills and responsibilities to your list.

I recommend going this path in order to be thorough.

But if you’d like to use AI to make a quick shortlist, check out this LinkedIn post I made on the subject.

Estimated time investment : 30-60 minutes.

2 – Identify your transferable skills

In the video embedded below, I share some of the common transferable skills we gain as PhDs as we go through our education.

Those transferable skills might include:

• Communication
• Data analysis
• Problem-solving

You might also be familiar with a particular research methodology. Or perhaps you used a particular software or instrument during your studies and became very good at using it. It’s time to sit down and take stock of all the skills and knowledge you have, and how those apply to the type of role you want.

And so, going back to my medical writer example, you might recognize that you could parlay the fact that you wrote not just academic papers but also standard operating procedures for experiments in your neuroscience lab to prove that you might be able to write clinical study protocols in a medical writer role. Don’t just expect your future to be impressed that you have multiple publications though! Yes, you achieved that but now you need to demonstrate how you will use that writing skill in a regulatory writer role. I talk more about this below.

In some instances, you might have to do some self-learning to get yourself up to speed with some of the items you’ve listed that you don’t know so you at least have base knowledge. I find that even having base knowledge is helpful when you go into an interview rather than not knowing anything at all.

Estimated time investment: 30 minutes

3 – Write your resume

It is time to take what you’ve learned from the first two steps and use it to bake a delicious resume.

When it comes to writing non-academic resumes, I always recommend the following two rules.

Keep it concise.

In academia, it is common to have a four- to ten-page curriculum vitae, depending on your long string of achievements within the academy. Academia values that.

And I made the mistake of applying for non-academic jobs with my academic resume.

Don’t attend the School of Hard Knocks like me.

Things changed significantly when I started writing one to two-page resumes. So keep it concise. Cut what needs to be cut and focus on how your skills make you the candidate for the job. I talk about this in the next point.

Highlight skills. Not achievements

I want to harp on this point because I have had people message me and say, “Dr. Gee, but I have all these accomplishments in academia. I could learn this job quickly. Why is nobody paying attention to me?”

Ah. I feel your pain. I spun that wheel myself.

Here’s the thing:

Generally, non-academic employers are interested in seeing how you’ve applied your skills and knowledge in real-world settings. Be specific and use data and examples to demonstrate your impact.

Here’s an example based on a recent resume review I did:

The first line of the job this person wanted to apply for said the ideal person for this role would, “apply mathematical models of human perception to support research protocols in coordination with researchers, principal investigators, and engineering staff.”

The person’s resume was a standard impressive academic resume.

And nowhere on their resume did they address how their skills and knowledge would help them do the above. Don’t assume that the recruiter will make the link between your education and what they are looking for. Make it glaringly clear that your skills and knowledge make you the ideal candidate for the role.

Weave the words and what you’ve learned about this type of role in steps one and two into your resume writing. If they mention “mathematical models” or, “GMP practices” or “collaboration” in the job description, sprinkle those words (meaningfully) into your resume like a fine sweetener.

When you read a job description, think of each of the requirements as a question “can you do this?’ Your resume (and cover letter) should then answer and say, “yes I can do that.”

And now you know how to tailor your resume for non-academic jobs

Now that you know how to tailor your resume for non-academic jobs, go forth and prosper.

Comment below and let me know if this post was helpful or if you have follow up questions.

Very helpful as always!

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

OPTIMIZE YOUR JOB SEARCH WITH FREE CV BUILDING 

What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

24 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

Leave a Comment

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Cover letter for a faculty position

Criteria for success.

• Demonstrate scientific accomplishments and scholastic achievement.
• Clearly define the vision and impact of your future research program.
• Differentiate yourself from colleagues, e.g. your advisors and other faculty candidates.
• Establish what your niche will be in the department.
• Clearly display excitement and passion.
• Keep the cover letter to 1 to 2 pages . The optional second page may contain a list of publications/presentations or a list of references.

The faculty cover letter, as with cover letters for other positions , is the first part of your application to be read by the Faculty Search Committee. Therefore, the primary purpose of a faculty cover letter is to summarize your application by connecting your Research and Teaching Statements, CV, and references.

Analyze your audience

Knowing what the Faculty Search Committee is looking for will help you tailor your application.

Searches for new hires may focus on specific research areas ( e.g.  nanomaterials, systems engineering, therapeutic science, renewable energy). In this case, you should customize your application to highlight your work in the specified research area.

Alternatively, departments may concentrate solely on the best candidates regardless of pre-selected scientific disciplines, in which case you have more flexibility in how you present yourself.

In addition, academic employment opportunities differ based on whether positions are tenure-tracked or require teaching, and the type of institution (university, medical school, research institute). Research the responsibilities associated with each of these positions, and include only information relevant to the specific position – don’t waste valuable space on irrelevant experiences.

Structure of a Cover Letter

• Critical contact information: name, degree, current position, email, and phone number
• Your professional profile or webpage ( e.g.  LinkedIn, ResearchGate, Academia.edu)
• Date, department, and university name and address .
• Salutation – “Dear [Faculty Search Committee / Department Head],”
• Brief introduction – Display excitement. State specific terms related to the faculty position, department and university. For example, if you are applying to a “cluster” hire that includes faculty across multiple departments, such as Systems and Synthetic Biology , then state this directly. State the position for which you are applying ( i.e. tenure-track appointment, assistant faculty position).
• Strong opening statement – Declare your targeted research areas. Establish the foundation on which you will base your research. Emphasize novel interfaces and applications within your proposed research.
• Scientific achievements – Summarize successes highlighted in your CV that demonstrate the breadth and depth of scientific expertise. Demonstrate your productivity, as well as key scientific or technical strengths, with supporting details.
• Motivation & impact – State areas of expertise and indicate specific aims of your future research program. Clearly describe how these aims align with current research initiatives in the department or university.
• Teaching & mentorship – Highlight your experience in the classroom and as a research mentor, and service in the profession or community.
• Wrap-up – “Additional documents are enclosed. Please feel free to contact me if supplemental information is required.”
• Follow-up & thank you – Be clear that you expect to hear back (e.g. “I look forward to your reply”). Thank the committee for their time and consideration.
• Closure – Maintain professionalism. “Sincerely,” “Best regards,” and “Kindest regards” are appropriate closing phrases. Include your electronic signature.

Advocate for yourself

The faculty cover letter emphasizes your past and present academic career, while promoting your future potential. For many of us, exuding confidence in an open letter of introduction is challenging, but you have to believe in yourself before you can convince others to believe in you.

State your pedigree

In academia, the institutions and departments you have attended and the advisors for whom you have worked do matter. State this information in Scientific Achievements . Inform your audience if you have co-taught classes with distinguished professors in Teaching & Mentorship or emphasize existing collaborations in the Motivation & Impact section.

Quantify your productivity

Academia identifies scientific contributions by the following conventions: number of publications, quality, and impact. In addition to research articles, noteworthy contributions may also include opinion articles, book chapters, or your role as a journal reviewer. Emphasize alternative sources of scientific communication (and funding) such as distinguished merit-based fellowships.

Engineering students are likely to be co-authors of patents; state this information.

Describe your future potential

Beyond reiterating your past accomplishments, you must also show that you are prepared to handle the future challenges of being a Principal Investigator. By far, the most difficult paragraph to write in the faculty cover letter focuses on the Motivation & Impact of your future research program. Clearly articulate the vision of your future research program and describe how your leadership will facilitate an environment of scientific and teaching excellence. Demonstrate expert understanding of your field, and confidently state your qualifications as a leader in research, an educator, and a citizen of the university.

Define your niche

Your application will be one out of hundreds. You must differentiate yourself and your research program from other candidates, as well as previous or current advisor(s). Ask yourself what you will do that is unique compared to any of your past or future colleagues. How will you fit uniquely into the department — what is your niche?

The Motivation & impact section provides an opportunity to concisely define your niche. State specific aims of your proposed research that expand upon the department’s core strengths while simultaneously diversifying the university’s research portfolio ( e.g.  emerging research fields, state-of-the art technologies, novel applications). Carefully consider research centers, core facilities, affiliated institutes or medical centers at the university. In many cases, campus- or state-wide research initiatives may complement your research program.

Finally, take advantage of any experiences you’ve had outside of academia. Have you previously worked in industry or consulted? Would these former and future relationships lead to additional funding for your lab? If so, suggest more unusual avenues of additional funding. It may no longer suffice to focus primarily on traditional grants sponsored by government agencies. Think of creative alternatives and diversify your future financial portfolio. This, in turn, differentiates your research program from colleagues.

Finally, you will more than likely apply to multiple departments and universities. Therefore, modify your niche for every application!

Make important information concise and identifiable

Again, your application is one out of hundreds. Helping the Faculty Search Committee easily identify important information in your cover letter will only improve your chances of moving forward in the hiring process. A faculty cover letter should not exceed 1 page , so you must present your qualifications to the Faculty Search Committee in a concise manner.

Maximize impact of words. Use verbs that illustrate impact (“led,” “developed,” “innovated”) over verbs that make you sound passive (“participated”). Aim for verbs that are more specific to the actual contribution you made.

Minimize redundancy and wordiness. For every sentence, challenge yourself to remove as many words as possible without changing the meaning of the sentence.

Use keywords. Keywords cited by grant-funding agencies, easily recognizable by any faculty member, should be included in relevant sections of your faculty cover letter. Using field-specific vocabulary may demonstrate your understanding of the field and the department’s needs, but be aware that Faculty Search Committees with mixed expertise may require simpler vocabulary and/or explanations accessible to a broader audience.

Maintain abundant white space. In terms of formatting, inclusion of white space is easy on the eye while providing a precise transition from one section to the next.

Devote time!

Crafting your faculty application is a process that will continue indefinitely.

• Devote time to your faculty application, working in consistent increments over the course of weeks not days.
• Take time to brainstorm, reflect, write, edit, critique, and revise accordingly.
• Seek guidance in terms of technical content, emphasis of soft skills, as well as grammatical improvements and aesthetics from colleagues and friends.

Above all else, remember that the faculty application is a creative process. Enjoy it!

This content was adapted from from an article originally created by the  MIT Biological Engineering Communication Lab .

Resources and Annotated Examples

Annotated example 1.

Example Faculty Cover Letter 887 KB

Annotated Example 2

Example Faculty CV 85 KB

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Cover letters for faculty job applications

The cover letter serves as an introduction to your application package and answers the following questions: Who are you? When will you defend your dissertation (if you’re currently ABD)? Why are you interested in applying for this assistant professor position? Why are you interested in this institution? What is your dissertation research about? What are your future research plans? What kind of teaching experience do you have? How will you contribute to our department and institution? Why is the school a good fit for you and vice versa? A strong cover letter will be tailored to the institution to which you’re applying. For the humanities and social sciences it is typically 2–3 pages long, and for STEM fields 1–2 pages, but this may vary depending on your specific discipline.

The Purpose of a Cover Letter

Sometimes called a “ letter of intent ” or “ letter of interest ,” a cover letter is an introduction to the rest of your job application materials. The purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular position, and what skills and knowledge you bring that make you the most suitable candidate for that position. The cover letter is often the first impression that a prospective employer will have of you, especially if they do not know you or have not heard about you from their network of contacts. First impressions count, and so getting your cover letter right is a critical step in your job application process. Like all your job application materials, it may take time and focus to write your cover letters well. You will likely have several drafts before you come up with a final version that clearly articulates your skills and your understanding of the employer and the job requirements.

While your CV briefly states your skills, knowledge, experience, and (most importantly) what you have achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path you have taken in your career or education, emphasizing the skills you’ve used along the way, and explaining why the position you are applying to is the next desirable step on this path.

Timeline: Getting Started with Your Cover Letter

Step 1: The first step to writing a good cover letter is to have a good CV. Your cover letter expands upon some of the information you include within these documents and describes the role you have played in achieving your academic goals (i.e., showing how your experiences have made you the best candidate for the position).

Step 2: The next step is to find an open position that interests you. There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but there will certainly be parts of the letter that will stay much the same and be appropriate for multiple jobs. A 1-3 page cover letter might be the norm when applying for a tenure-track faculty position, but you need to check with your own department to find out what the standards are in your field.

Step 3: Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on your background research of the employer and the people you have spoken to who know about this employer (whether a business or a university department), try to identify the two or three most important skills that the employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and have used them effectively.

When applying for faculty positions, you will be expected to spend some time in your cover letter talking about your past research experiences and future research goals as well as your teaching—even though you may have covered these in more detail in your research statement and teaching philosophy documents. How much time you need to spend talking about teaching and research will depend on the nature of the position and your field of study. For some humanities and social sciences applications, you will not be asked for a separate research statement, and this information will need to be integrated into the cover letter. Cover letters for scientific positions will generally be shorter, as more (but not all) of the information about research will be covered in the research statement.

Keep in mind that academic letters also need to cover everything that non-academic cover letters address. You need to show that you are not only a good academic, but that you are a good person to work with who is committed to making meaningful contributions at that particular institution. Make sure that you address the requirements of the position as stated in the job ad. Speak to faculty in your department to get a sense of what is expected in cover letters in your discipline. See if any faculty you know have been involved in search committees, and find out what they looked for in cover letters.

Additional Resources

For further tips, tricks, and strategies for writing an academic cover letter, see the resources below:

• The PhD Career Training Platform is an eLearning platform with on-demand, self-paced modules that allow PhDs and postdocs to make informed decisions about their career path and learn successful job search strategies from other PhDs. Select the University of Pennsylvania from the  drop-down menu, log in using your University ID, and click the “Faculty Careers” tab to learn more about application documents for a faculty job search.
• How to Write a Successful Cover Letter
• How to Write a Persuasive Cover Letter
• 6 Tips to Improve Your Cover Letter
• Writing a Compelling Cover Letter for Faculty Roles (video)
• Cover Letters for Research-Intensive Faculty
• Cover Letters for Teaching-Intensive Faculty

Cover Letter Samples

The cover letter samples below were provided by Penn graduates and postdocs after their successful job searches and represent a range of disciplines.

Explore other application documents:

An Overview of the Faculty Job Application Process

Applying for a faculty position at a North American university is a long process that requires several specialized documents and a lengthy interview process. Here's an overview of the application process.

Academic jobs can be posted at any time, but many American and Canadian tenure-track jobs are posted in the late summer or early fall. Applications are then generally due in November and December. Shorter, fixed-contract positions like visiting assistant professorships or lecturerships are often posted in the spring.

Key Application Materials

For most faculty positions the following application materials are required:

• A cover letter - the cover letter presents overview of the applicant and shows why they are the right person for this position. An academic cover letter will cover the candidate’s research and contributions to the field as well as publishing plans, future projects, teaching experience, and specific interest in the department.
• A CV - A curriculum vitae lists the applicant’s academic qualifications, employment history, plublications, awards, grants, conference presentations, teaching experience, and service activities. Learn more about how to write an academic CV here .
• Recommendation letters - Most positions require three to five letters of recommendation from senior faculty who can comment thoughtfully on the applicant and their work.

In addition to a cover letter, CV, and recommendation letters there are several other documents that might be required as part of the application. These could include:

• a teaching portfolio
• sample syllabi
• a writing sample
• a research statement
• a statement of teaching philosophy

First-Round Interviews

There will be several rounds of interviews for faculty positions. After reviewing all the applications, the search committee will create a shortlist of 15 to 25 candidates. In many fields, the first-round of interviews take place at the discipline's national association's annual meeting. Candidates might be asked to provide secondary material before the interview such as a writing sample. Conference interviews usually last 20-30 minutes and will take place in a hotel room, suite, or cubicle in the conference centre. If the field doesn’t conduct conference interviews, first-round interviews will be done over video. Regardless of the format, the candidate will be asked about things like their dissertation, publications, plans for future projects, teaching, and course development. After these interviews are complete, the search committee will narrow down the shortlist. The remaining candidates are then ranked by the entire department and the top three are flown out for individual on-campus interviews.

The Campus Interview

Each of the top three applicants will be invited to spend a day on two on campus. During this time, they will have several one on one meetings/interviews with the search committee, departmental faculty, the department head, and even the dean. Each candidate will give a “job talk” lecture on their research to the faculty, graduate students, and sometimes undergrads in the department. The job talk is followed by a Q&A and often a reception. Many campus interviews will also include a teaching demonstration, where the candidate will prepare a sample lesson for undergraduate students. During the visit, the candidate will get a tour of campus and also eat meals with members of the faculty and search committee.

Making an Offer

After the campus interviews are complete, the department will make its final decision. Once they get permission from the administration to make the offer, the chair will contact the successful applicant and offer them the position. The candidate will then receive the full offer letter and contract and the time frame to accept. If the candidate turns down the offer, the department may make an offer to their second choice candidate or there may be a failed search.

If the candidate accepts the offer, the chair of the search committee will contact the other finalists and let them know that the position has been filled.

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Study Leave Application Letter

Dear [Manager/Supervisor],

I am writing to request study leave to enable me to attend a [insert course name] course that will run from [insert start date] to [insert end date]. I believe this course will greatly benefit me in my current role, and the knowledge and skills gained will be invaluable to both myself and the company.

I have already spoken to my colleagues about the course, and they have agreed to cover my duties while I am away. I have also spoken to the course provider and confirmed my place on the course. I will ensure that all my work is up to date before I leave, and I will be available to answer any queries that may arise while I am away.

I understand that my absence may cause some inconvenience, but I hope you will see the value in allowing me to attend this course. I am happy to discuss any concerns you may have and can be reached at [insert contact details].

Thank you for your consideration.

[Your Name]

Sample Study Leave Application Letter for Educational Purposes

Dear [Employer's Name],

I am writing to formally request a study leave for educational purposes. I am seeking the opportunity to [briefly explain the educational pursuit you plan to undertake, e.g., pursue a Master's degree in [Field of Study] at [University Name]]. This program aligns with my long-term career goals and would greatly enhance my contributions to the [Company Name] upon my return.

I have carefully reviewed the company's policies and believe that I meet the eligibility criteria for study leave as outlined in the employee handbook. I understand the responsibilities associated with this leave and am committed to fulfilling them to the best of my ability.

The anticipated start date of my educational program is [start date], and it is expected to conclude on [end date]. I plan to resume work on [date of return]. During my absence, I am committed to ensuring a smooth transition of my responsibilities. I will [briefly explain your plan for handing over your responsibilities, e.g., complete any pending projects, document processes, and provide necessary training to my colleagues].

I am also open to staying in touch with the team and making myself available for any urgent matters that may arise during my absence. I am confident that my temporary absence will be well-managed and will not unduly disrupt the operations of the company.

Furthermore, I am willing to discuss any additional conditions or requirements that the company may have in relation to this study leave. I am committed to maintaining open lines of communication and ensuring that this leave benefits both my personal development and the continued success of [Company Name].

I sincerely hope you will consider my request favorably. I am grateful for the support and opportunities that [Company Name] has provided me, and I am confident that the knowledge and skills I acquire during this educational pursuit will be of great benefit to the organization in the long run.

Thank you for considering my request. I look forward to discussing this further and addressing any questions or concerns you may have.

Yours sincerely,

This type of leave is granted to employees to pursue formal education, such as obtaining a degree, diploma, or certification. It may be full-time or part-time, depending on the employer's policies.

Study Leave Application Letter for Professional Development Purposes Template

I am writing to formally request a study leave for the purpose of professional development. I have identified an opportunity to attend [name of the workshop, seminar, or training program] hosted by [host organization] on [dates]. This program is directly related to my current role at [Company Name] and will provide valuable insights and skills that will enhance my contributions to the company.

Having reviewed the company's policies, I believe that I meet the eligibility criteria for study leave as outlined in the employee handbook. I understand the responsibilities associated with this leave and am committed to fulfilling them to the best of my ability.

I anticipate that my participation in this program will commence on [start date] and conclude on [end date]. I plan to return to work on [date of return]. During my absence, I am dedicated to ensuring a seamless transfer of my responsibilities. I will [briefly explain your plan for handing over your responsibilities, e.g., delegate tasks, provide documentation, and offer support to my colleagues].

I am also willing to remain accessible to the team and make myself available for any urgent matters that may arise during my absence. I am confident that my temporary leave will be well-managed and will not unduly disrupt the operations of the company.

Furthermore, I am open to discussing any additional conditions or requirements that the company may have in relation to this study leave. I am committed to maintaining open lines of communication and ensuring that this leave benefits both my professional growth and the continued success of [Company Name].

I sincerely hope you will consider my request favorably. I am grateful for the support and opportunities that [Company Name] has provided me, and I am confident that the knowledge and skills I acquire during this professional development opportunity will be of great benefit to the organization in the long run.

Professional development leaves are provided to employees to attend workshops, conferences, seminars, or training programs to enhance their skills and knowledge in their current role.

Example Study Leave Application Letter for Research Purposes

I am writing to formally request a study leave for the purpose of conducting research. I have been offered the opportunity to engage in a research project titled [Title of the Research Project] at [Research Institution/University] under the guidance of [Supervisor's Name]. This project aligns with both my professional interests and the strategic goals of [Company Name].

Having carefully reviewed the company's policies, I believe that I meet the eligibility criteria for study leave as outlined in the employee handbook. I understand the responsibilities associated with this leave and am committed to fulfilling them to the best of my ability.

The anticipated start date of my research project is [start date], and it is expected to conclude on [end date]. I plan to resume work on [date of return]. During my absence, I am dedicated to ensuring a seamless transfer of my responsibilities. I will [briefly explain your plan for handing over your responsibilities, e.g., delegate tasks, provide documentation, and offer support to my colleagues].

I sincerely hope you will consider my request favorably. I am grateful for the support and opportunities that [Company Name] has provided me, and I am confident that the knowledge and insights I gain from this research project will be of great benefit to the organization in the long run.

Research leave allows employees to focus on a specific research project, often related to their field of expertise or the organization's interests.

Sample Sabbatical Study Leave Application Letter

I am writing to formally request a sabbatical study leave to pursue a special project and further my professional development. After careful consideration, I have identified an opportunity to engage in a research project titled [Title of the Project] at [Research Institution/University] under the guidance of [Supervisor's Name]. This project holds significant promise for both my personal and professional growth, and I believe it will ultimately benefit the strategic objectives of [Company Name].

I have reviewed the company's policies regarding sabbatical leave and believe that I meet the eligibility criteria outlined in the employee handbook. I fully understand the responsibilities associated with this leave and am committed to fulfilling them to the best of my ability.

The anticipated start date of my sabbatical is [start date], and it is expected to conclude on [end date]. I plan to return to work on [date of return]. During my absence, I am dedicated to ensuring a smooth transition of my responsibilities. I will [briefly explain your plan for handing over your responsibilities, e.g., delegate tasks, provide documentation, and offer support to my colleagues].

Furthermore, I am open to discussing any additional conditions or requirements that the company may have in relation to this sabbatical leave. I am committed to maintaining open lines of communication and ensuring that this leave benefits both my personal development and the continued success of [Company Name].

I sincerely hope you will consider my request favorably. I am grateful for the support and opportunities that [Company Name] has provided me, and I am confident that the knowledge and experience I gain during this sabbatical will be of great benefit to the organization in the long run.

A sabbatical leave is an extended period of time (usually several months to a year) granted to employees for a specific purpose, such as conducting research, writing a book, or pursuing a special project.

Template for Parental Study Leave Application Letter

I am writing to formally request a parental study leave to balance my family responsibilities with my educational pursuits. After careful consideration, I have identified an opportunity to [briefly explain the educational pursuit you plan to undertake, e.g., pursue a [Degree/Diploma/Certification] in [Field of Study] at [Institution Name]]. This program aligns with my long-term career goals and would greatly enhance my contributions to the [Company Name] upon my return.

I have reviewed the company's policies regarding parental study leave and believe that I meet the eligibility criteria outlined in the employee handbook. I fully understand the responsibilities associated with this leave and am committed to fulfilling them to the best of my ability.

The anticipated start date of my educational program is [start date], and it is expected to conclude on [end date]. I plan to return to work on [date of return]. During my absence, I am dedicated to ensuring a smooth transition of my responsibilities. I will [briefly explain your plan for handing over your responsibilities, e.g., complete any pending projects, document processes, and provide necessary training to my colleagues].

Furthermore, I am open to discussing any additional conditions or requirements that the company may have in relation to this parental study leave. I am committed to maintaining open lines of communication and ensuring that this leave benefits both my personal development and the continued success of [Company Name].

Some employers offer special leave options for parents who want to pursue further education while balancing their family responsibilities.

Unpaid Study Leave Application Sample Letter

I am writing to request an unpaid study leave to pursue further education in [Field of Study]. After careful consideration, I believe that this educational opportunity will greatly enhance my skills and knowledge, ultimately benefiting both myself and [Company Name] in the long term.

I understand that [Company Name] may not offer paid study leave for this purpose. Therefore, I am willing to take an unpaid leave of absence for the duration of my studies. I am committed to returning to work on [date of return] and resuming my responsibilities promptly.

During my absence, I will ensure that all my pending tasks and responsibilities are completed or handed over to a designated colleague. I will also remain available for any urgent matters that may arise.

I am fully aware of the company's policies regarding unpaid leave, and I assure you that I will comply with all the necessary procedures, including providing advance notice and adhering to any requirements for requesting unpaid leave.

I believe that the knowledge and skills I gain during this period will ultimately contribute to my effectiveness and productivity upon my return to [Company Name]. I am grateful for your consideration of this request and value the support that [Company Name] has always provided for professional development opportunities.

In some cases, an employer may not provide paid leave for studying, but they may allow employees to take an extended period of unpaid leave to pursue their educational goals.

Study Leave Application Letter for Specialized Training Template

I am writing to formally request a study leave for the purpose of participating in specialized training that is directly relevant to my role at [Company Name]. After careful consideration, I have identified an opportunity to attend the [Name of Training Program] hosted by [Training Provider/Organization] on [dates]. This program focuses on [briefly explain the key areas or skills covered by the training] and will significantly enhance my effectiveness in my current position.

I have reviewed the company's policies regarding study leave and believe that I meet the eligibility criteria outlined in the employee handbook. I understand the responsibilities associated with this leave and am committed to fulfilling them to the best of my ability.

The anticipated start date of the training program is [start date], and it is expected to conclude on [end date]. I plan to return to work on [date of return]. During my absence, I am dedicated to ensuring a seamless transfer of my responsibilities. I will [briefly explain your plan for handing over your responsibilities, e.g., delegate tasks, provide documentation, and offer support to my colleagues].

I sincerely hope you will consider my request favorably. I am grateful for the support and opportunities that [Company Name] has provided me, and I am confident that the knowledge and skills I acquire during this specialized training will be of great benefit to the organization in the long run.

This type of leave is provided for employees to undertake specialized training programs or certifications that are directly relevant to their job roles.

Response to Study Leave Application Template

Dear [Employee's Name],

Subject: Response to Study Leave Application

I hope this message finds you well.

I am writing to acknowledge receipt of your study leave application dated [Date]. We appreciate your initiative in seeking opportunities for further education and professional development.

After careful consideration of your request, I am pleased to inform you that your study leave has been [approved / conditionally approved] for the duration mentioned in your application, starting from [Start Date] to [End Date]. We believe that this educational pursuit aligns with your current role and will contribute to your continued growth within the company.

Please be aware of the following conditions and expectations during your study leave:

[Any specific conditions or expectations outlined by the employer.]

[Instructions regarding responsibilities during your absence.]

[Any other relevant details or conditions.]

We trust that you will manage your responsibilities and commitments in a manner that reflects your dedication to both your education and your role within the company.

We look forward to your return on [Date of Return], and we are confident that the knowledge and skills gained during your study leave will greatly benefit the organization.

Once again, we commend your commitment to personal and professional growth. We wish you every success in your educational pursuits.

Should you have any questions or require further clarification, please do not hesitate to reach out.

Thank you for your understanding and cooperation.

Warm regards,

Study Leave Request Email Followup Template

I hope this message finds you well. I am writing to follow up on the study leave request I submitted on [Date]. I understand that you may have a busy schedule, and I wanted to ensure that you received and had an opportunity to review my request.

I am eager to plan accordingly and make any necessary preparations for my educational pursuits. If there are any additional details or documentation required from my end, please do not hesitate to let me know.

I greatly appreciate your consideration and support in this matter. Your guidance and approval will be instrumental in my pursuit of further education.

Thank you for your time, and I look forward to hearing from you at your earliest convenience.

Sample Leave Email for Exam

Dear [Supervisor's Name],

I hope this email finds you well. I am writing to request a leave of absence on [Date] to allow me to sit for an important exam related to my academic pursuits. The exam is scheduled for [Date and Time].

I have made all necessary arrangements to ensure that my responsibilities are covered during my absence. [You may include details about how you plan to delegate tasks or provide coverage.]

I understand the importance of my responsibilities at work and assure you that I will return promptly after the exam to resume my duties. I am committed to ensuring a smooth transition during my absence.

I would be grateful if you could consider and approve this leave request. I believe that this exam is a significant milestone in my academic journey, and your support in this matter would be greatly appreciated.

If you require any further information or have any questions, please feel free to reach out to me. I am happy to provide any additional details that may be needed.

Thank you for your understanding and consideration.

Sample Educational Leave of Absence Letter

I am writing to formally request a leave of absence for educational purposes. I have been given the opportunity to pursue further education in the field of [Field of Study] at [Institution Name]. The program is scheduled to commence on [Start Date] and will conclude on [End Date]. I plan to return to work on [Date of Return].

I am committed to ensuring a smooth transition of my responsibilities during my absence. I will [briefly explain your plan for handing over your responsibilities, e.g., delegate tasks, provide documentation, and offer support to my colleagues].

I understand and appreciate the responsibilities associated with this leave and am dedicated to fulfilling them to the best of my ability. I am also willing to remain accessible for any urgent matters that may arise during my absence.

I am confident that the knowledge and skills I gain during this educational pursuit will greatly benefit both myself and [Company Name] in the long run. I am open to discussing any additional conditions or requirements that the company may have in relation to this leave.

I appreciate your consideration of this request. I value the support and opportunities that [Company Name] has provided me, and I am committed to contributing even more effectively to the organization upon my return.

Thank you for your understanding and support.

What is study leave application?

A study leave application is a formal written request submitted by an employee to their employer, seeking permission to take time off from work for the purpose of pursuing further education, professional development, research, or specialized training. This type of leave allows employees to temporarily step away from their regular duties to focus on educational or career advancement opportunities.

In the study leave application, the employee typically provides details about the educational or training program they plan to undertake, including the start and end dates, the institution or organization offering the program, and the expected benefits to both the employee and the employer.

The application may also include a plan for how the employee intends to ensure a smooth transition of their responsibilities during their absence, as well as an assurance of their commitment to return to work after completing the study leave

What is the maximum time allowed for a study leave?

In some cases, study leave may be limited to a few days or weeks, especially for specialized training or short-term courses. For more extensive educational programs, such as pursuing a degree or participating in a research project, study leave may extend to several months or even a year.

Study leave application requirements or prequistes

• Length of Service
• Performance and Conduct
• Relevance to Job Role
• Benefit to the Company
• Clear Plan for Absence
• Financial Considerations
• Legal and Regulatory Compliance
• Agreement on Terms

What to do if your study leave was accepted?

Thank Your Employer: Express your gratitude to your employer for approving your study leave. This shows professionalism and appreciation for the opportunity.

Confirm Details: Ensure you have all the details about your study leave in writing. This should include the start and end dates, any financial arrangements (such as paid or unpaid leave), and any specific conditions or expectations set by your employer.

Notify Relevant Parties: Inform any colleagues, clients, or team members who may be affected by your absence. Provide them with necessary information about how your responsibilities will be managed in your absence.

Plan for Handover: Prepare a comprehensive handover plan for your tasks and responsibilities. This may include documentation, training sessions, or delegating specific tasks to colleagues.

Stay in Touch: If appropriate, agree on a communication plan with your employer or team to stay updated on important matters during your absence. This could involve periodic check-ins or designated points of contact.

Prepare Financially (if unpaid): If your study leave is unpaid, make necessary financial arrangements to cover your living expenses during this period.

Adhere to Study Plan: Once your study leave begins, be diligent in attending classes, completing assignments, and actively participating in your educational program.

Stay Organized: Keep track of your study schedule, deadlines, and any required coursework. Stay organized to make the most of your educational opportunity.

Maintain Professionalism: Even though you're on study leave, remember that you are still representing your employer. Uphold a professional demeanor in all interactions related to your educational pursuits.

Plan for Return: As your study leave nears its end, begin preparing for your return to work. Review any updates or changes that may have occurred in your absence and ensure you're ready to re-engage in your role.

Follow Up: Once you return to work, follow up with your employer or supervisor to discuss your experiences and how the knowledge gained during your study leave can be applied to your role.

What to do if your study leave was rejected?

If your study leave request has been rejected, it can be disappointing, but there are several steps you can take to address the situation constructively:

Seek Feedback: Request feedback from your employer or supervisor about the reasons for the rejection. Understanding their concerns can help you address them in the future.

Clarify Policies: Make sure you understand the company's policies regarding study leave. There may be specific criteria or limitations that influenced the decision.

Consider Alternatives: Explore alternative options for pursuing your educational goals while continuing to work. This could include evening classes, online courses, or part-time study.

Discuss Flexibility: Have a conversation with your employer about the possibility of a flexible work arrangement that allows you to balance your job responsibilities with your educational pursuits.

Show Commitment: Demonstrate your commitment to your current role and the company's objectives. Highlight how your education can ultimately benefit the organization.

Reevaluate Timing: Consider if there is a more opportune time in the future to reapply for study leave. This could be after you've demonstrated strong performance or after the company's workload is less demanding.

Seek External Funding: Look into scholarships, grants, or financial assistance programs that could help support your educational pursuits without relying on study leave from your employer.

Maintain Professionalism: Regardless of the outcome, continue to perform your job duties diligently and maintain a professional demeanor. This shows your dedication to your current role.

Discuss Professional Development Opportunities: Inquire about other professional development opportunities or training programs that the company offers. This could be an alternative way to enhance your skills.

Evaluate Long-Term Goals: Reflect on your long-term career goals and consider if there are other avenues or educational paths that align with those aspirations.

Stay Positive and Persistent: Don't get discouraged. Use this as an opportunity to reassess your goals and explore different approaches to achieving them.

Remember that a rejection of a study leave request doesn't necessarily reflect on your value as an employee. It may be due to specific circumstances within the company at that time. Stay proactive, seek feedback, and continue to pursue your educational and professional development goals in a way that aligns with your current situation.

Steps for writing a study leave request

Start with a Formal Salutation:

• Begin your request with a formal greeting to your employer or supervisor. Use their proper title and name.

State Your Purpose Clearly:

• Clearly state the purpose of your study leave. Specify whether it's for educational purposes, professional development, research, or specialized training.

Provide Details about the Program:

• Include specific details about the educational program, training, or research project you plan to undertake. This may include the program name, institution or organization, start and end dates, and any relevant details about the curriculum or objectives.

Explain How It Relates to Your Role:

• Highlight how the study leave is directly relevant to your current job role and how it will enhance your skills and contributions to the company.

Express Your Commitment:

• Emphasize your commitment to fulfilling your responsibilities during the study leave period and your intention to return to work promptly upon its completion.

Outline a Plan for Absence:

• Provide a clear plan for how your responsibilities will be managed during your absence. This may involve delegating tasks, training colleagues, or designating a point of contact.

Address Any Concerns or Questions:

• If you anticipate any concerns or questions your employer may have, address them proactively in your request.

Offer to Stay Accessible:

• Express your willingness to remain accessible to the team and make yourself available for any urgent matters that may arise during your absence.

Acknowledge Company Policies:

• Confirm that you have reviewed and understand the company's policies regarding study leave, and assure compliance with any relevant procedures.

Request Approval:

• Politely request approval for the study leave, and thank your employer for considering your request.

Provide Contact Information:

• Include your contact information, such as your phone number and email address, so that you can be reached during your study leave if necessary.

Close with a Formal Closing:

• End your request with a formal closing, such as "Sincerely" or "Yours sincerely," followed by your name and signature.

Proofread and Edit:

• Before submitting your request, carefully proofread and edit it to ensure it is clear, concise, and free from errors.

How much employment time should I have before requesting a study leave?

The amount of employment time required before you can request a study leave can vary depending on company policies, industry norms, and local labor laws. There is no universal standard, so it's important to consult your specific employment contract, company handbook, or HR department for the exact requirements in your organization.

In many cases, companies may have a probationary period for new employees during which certain benefits, including study leaves, may not be available. This probationary period can range from a few months to a year

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-Based Position Job Letter Example:

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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• News FUOYE Newsflash

METHOD OF APPLICATION FOR NON-ACADEMIC STAFF (SENIOR & JUNIOR)

• Posted on September 20, 2012

• FUOYE Newsflash

METHOD OF APPLICATION FOR NON-ACADEMIC STAFF (SENIOR & JUNIOR )

Candidates who scored 50 and above in the second phase of the staff recruitment testing program are required to submit fifteen (15) copies(with 3 copies having your credentials attached) of their Curriculum Vitae which should be in the format below, submission deadline is Wednesday 26th September 2012.

Name in full ( Surname first in capital letters )

Place and Date of Birth

Local Government

Nationality

Permanent Home Address

Present Postal Address/GSM Numbers/E-mail Address

Marital Status

Number and Ages of Children (if any)

Post Applied for (please, include Department applied to)

Educational Institutions attended (with dates)

Academic and Professional qualifications (with dates)

(Attach three (3) copies each of your credentials)

12.`Distinctions and awards

(a) Academic

(b) Others (if any)

13) Present Employment, Status and Salary (both in level and amount)

14) Statement of Experience, including full details of former and present post

15) List of publications (if any)

16) Extra-Curricula Activities

17) All applicants are to indicate e-mail address and GSM No.

18) Names and Addresses of three (3) Referees

Signature: ……………………………….… Date:………………………

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UI Mail   |   Transcript   |   LMS   |   RESEARCH   |   100andChange Proposal   |   UI NELFUND Support

VACANCY: INTERNAL/EXTERNAL ADVERTISEMENT NON-ACADEMIC STAFF POSITIONS

Applications are invited from suitably qualified candidates for the following Non-Academic positions in the University of Ibadan:

1. Programme/System Analyst II - CONTISS 7

2. Accountant II - CONTISS 7

3. Higher Executive Officer (Accounts) - CONTISS 7

4. Assistant Executive Officer (Accounts) - CONTISS 5

5. Confidential Secretary III - CONTISS 5

6. Data Processing Assistant - CONTISS 3

7. Motor Driver/Mechanic - CONTISS 3

8. Clerical Officer - CONTISS 3

9. Nursing Officer - CONHESS 7

10. Assistant Laboratory Technologist - CONHESS 5

REQUIRED QUALIFICATIONS AND EXPERIENCE:

· For Position No. 1 : Candidates must possess five O’Level credits in WASSCE/NECO/GCE including English Language and Mathematics plus an HND/Degree in Computer Science/Information Technology or other related disciplines.

· For Position No. 2 : Candidates must possess five O’Level credits including English Language. Mathematics plus Degree in Accounting or in other relevant disciplines with a minimum of Second Class Lower Division and NYSC discharge/exemption/exclusion certificate.

· For Position No. 3: Candidates must possess five O’Level credits including English Language and Mathematics in WASSCE/GCE/NECO plus a minimum of HND/Degree in Accounts, Financial Studies or other relevant disciplines, from a recognized higher institution.

· For Position No. 4 : Candidates must possess at least five O’Level credits including English Language, Mathematics, Accounts, Commerce etc. in WASSCE/NECO/GCE and evidence of computer literacy. Relevant years of cognate experience will be an added advantage.

· For Position No. 5 : Candidates must possess five O’Level credits including English Language and Mathematics in WASSCE/NECO/GCE in addition to Confidential Secretary III certificate (50/100 WPM) and a recognized certificate of computer training. Relevant years of cognate experience will be an added advantage.

· For Position No. 6 : Candidates must possess at least five O’Level credits in WASSCE/NECO/GCE including English Language plus proficiency in Computer Literacy.

· For Position No. 7 : Candidates must possess at least five O’Level credits including English Language in WASSCE/NECO/GCE, a valid group “E” Driving License plus Trade Test I, II, III with three (3) years experience.

· For Position No. 8 : Candidates must possess at least five O’Level credits in WASSCE/NECO/GCE including English Language. Evidence of Computer Literacy will be an added advantage.

· For Position No. 9 : Candidates must possess five O’Level credits in WASSCE/NECO/GCE including English Language and Mathematics plus NRN/SRN certificate, plus registration with Nursing and Midwifery Council of Nigeria and two (2) years post-qualification experience OR B.Sc. Nursing plus registration with Nursing and Midwifery Council of Nigeria and two (2) years post-qualification experience.

· For Position No. 10 : Candidates must possess at least five O’Level credits which must include two Science subjects in WASSCE/GCE/NECO including English Language. Relevant cognate experience will be an added advantage.

Conditions of Service

As obtainable in Federal Universities in Nigeria.

METHOD OF APPLICATION:

Applicants should forward their applications, two (2) photocopies of their certificates, detailed Curriculum Vitae (15 copies) stating: Full Names, Postal/E-mail Address, Mobile/Telephone Numbers, Date of Birth, Marital Status, State of Origin and Local Government, Full Qualification(s) with Dates, Work Experience and Names and Addresses of three (3) Referees to reach the Deputy Registrar, Human Resource and Development Division, (Non-Academic Staff), University of Ibadan, Ibadan, not later than six (6) weeks from the date of this publication. Applicants should also indicate in their Curriculum Vitae the positions applied for.

Applicants are requested to inform their Referees to send Confidential Reports on letter-head direct to the Registrar, Attention: Deputy Registrar (Human Resource and Development Division, (Non-Academic Staff), University of Ibadan, Ibadan, from whom further details may be obtained. They should also advise their Referees to state in their Confidential Reports, the positions applied for.

Only the applications of shortlisted candidates will be acknowledged.

Olubunmi O. Faluyi , MCIPM

Registrar and Secretary to Council