submitting phd thesis late

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CAREER FEATURE
08 October 2019

Don’t miss your PhD deadline

Nic Fleming 0

Nic Fleming is a freelance writer based in Bristol, UK.

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Horror stories about the final weeks, days and hours before a thesis submission deadline are common among people with PhDs in both the sciences and humanities.

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Nature 574 , 283-285 (2019)

doi: https://doi.org/10.1038/d41586-019-03020-6

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Thesis submission

You are required to submit a thesis for examination after your period of registered study and before the conclusion of the thesis pending period.

Your thesis should be submitted to the Nottingham ePrints service and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination.

The information on this page will signpost you to the different processes, policies and detailed instructions on submission. More detailed information can be found in submission pack .

The word limit for your thesis depends upon the qualification you are working towards:

PhD theses should not exceed 100,000 words

MPhil theses should not exceed 60,000 words

Please note, the word limits for MRes theses vary according to the number of taught module credits taken. Please see our Quality Manual regulations for MRes and supplementary regulations.

In all cases, the word limits are inclusive of appendices, footnotes, tables, and bibliography. The University may withhold a thesis that exceeds these word limits from examination.

Proof readers

A proof-reader may only ensure that the meaning of the author is not misrepresented due to the quality and standard of the English used. This can include correcting spelling and basic grammar errors.

Inaccuracies in academic content should not be corrected nor should the structure of the piece of work be changed; doing so may result in a charge of plagiarism.

Format of thesis

You should submit your thesis in pdf format to the Nottingham ePrints system. Your thesis should be presented on A4 size, normally with a size 12 font. There should be a margin of at least 4cm on the left side of the page, both for typescript and diagrams, to allow for binding (if required).

Other margins should be of at least 2.5 cm.

Alternative formats

Alternative formats for submission may apply. For certain doctorates (Music, Creative Writing, Drama and Performance Practice as Research, Translation Studies) an appendix detailing submission requirements is available.

For more information, please visit the university's Quality Manual for further guidance.

You are also allowed to submit by published works, please consult your supervisor and also refer to the university guidance in the Quality Manual .

Quality Manual alternative formats guidance

Submission deadline

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. In exceptional circumstances, you can apply for an extension to your submission deadline, in line with the extension to thesis pending policy in the Quality Manual .

If your submission deadline falls on a non-working day then you are permitted to submit on a first working day after this deadline.

Please also see here for key dates for graduation guidance .

Please note, even when they have been correctly observed, no guarantee can be given that the necessary examination procedures will have been completed in time for a candidate to graduate at the next degree congregation.

Extension to thesis pending form

Quality Manual thesis pending policy

Notification of submission

You are required to submit a thesis for examination before the conclusion of the thesis pending period. You must formally notify your school at least three months prior to your intended submission date.

The school should ensure that Student Services are informed so that the procedure for appointing examiners can be initiated. Any delay in submitting your Notification of Submission form can lead to a delay in your examination. Visit the Examination webpage for more information on the examination process.

Your supervisor’s signature on the Notification of Submission form acts as confirmation that:

the thesis is the result of work done mainly while you have been registered as a researcher of The University of Nottingham

you have been given appropriate plagiarism guidance

you have been advised on thesis embargo and/or restriction

if appropriate to your discipline, you are aware of the requirement to submit all data collected during the period of study as a researcher of this university, to your School prior to arrangement of the viva voce examination.

Upon receipt of your completed form, Student Services will ask your school to nominate examiners. When approved, we will email you with the names of your examiners, asking you to declare any possible conflict of interest.

Notification of submission form

Late submission

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. Full time doctoral researchers submitting a thesis after this deadline, without receiving formal approval from the university for an extension of time, will be permitted to submit up to 12 months after their latest submission date as long as the maximum period from initial registration has not been reached.

Once the work has been submitted the late submission fee for each month or part month (as per the university fee schedule, please see under Postgraduate Research – Exceptional Fees – Current Academic Year) that passes between your expected submission date and the date that your thesis is actually submitted will be raised and is payable immediately.

For researchers who are not on doctoral programmes, or who are not full time, or for whom this is not the first submission, there is no recourse to submit a thesis late and an extension to thesis pending must be requested.

Quality Manual: policy on extension to thesis pending

Quality Manual maximum period from initial registration

How to submit

Your thesis should be submitted to the Nottingham ePrints service in pdf format and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination.

Notitngham ePrints is the used to store your first submission, as well as corrections and/or re-submission. Once the degree has been conferred, your final version will be retained for publication in the repository, all previous drafts will be removed.

For detailed instructions, please visit the uploading your thesis webpage .

What happens with my submission

Your submission will be checked by the Student Services team. Once initial processing is complete, the Student Services team will write to confirm receipt of your thesis. Your thesis will then be stored securely in a local drive so that it can be shared with your examiners. It will then be removed from Nottingham ePrints . Doing so generates an automatic ‘Item Destroyed’ message, please do not be alarmed.

First submissions, corrections and re-submission will be forwarded to examiner(s) for examination and/or final approvals.

The final version will be retained for publication in the repository, unless you indicate a different preference. For detailed instructions, please visit the uploading your thesis webpage .

Publishing your thesis: open access, embargo or restriction

In most cases, your thesis will be published in the University’s online library when you have graduated. Exceptions apply, such as embargo and thesis restriction, the distinction and process for application is explained below. You should discuss these options with your supervisor.

Embargo:

You may wish to delay online publication of the full text by requesting an embargo period, of up to two years* to allow publication through alternative channels. Please note: If you wish extend the embargo beyond the initial period, please enquire by emailing [email protected] .

For embargoed theses, the full text is not publicly available but the bibliographic details (author, title and abstract) are discoverable and available to read. You must request embargoes when submitting the final draft of your thesis to Nottingham ePrints .

Creative writing researchers may apply for an extended embargo of up to seven years.

Thesis Restriction:

The University Senate may fully restrict theses in special cases- where a thesis includes work which is politically, commercially or industrially sensitive.Theses may be restricted for a period of two years from conferral of the degree, if requested to do so.

Thesis restrictions may be applied for by completing application for restriction form . Where the restriction is contractually obliged, the documentation should be appended to the application form. For more information visit the Quality Manual .

Application for restriction form

Quality Manual application for restriction policy

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Lessons learnt from a PhD thesis submission

My heart was pounding out of my chest when I was ready to press the send button to proceed to the initial deposit of my PhD thesis. A long, emotional, tiring, and rewarding journey had come to an end, leaving behind a bittersweet feeling.

Although I started my PhD studies six years ago, it still felt like yesterday. After countless hours of experiments, analysis, presentations, conferences, rejections, laughter, and aha-moments, I was finally ready for the last and most important judgment of my graduate studies; the one of my PhD thesis. The last year was the final stretch, a period with lots of ups and downs not only due to the pandemic, but also because it was my last year as a PhD candidate.

Submitting a PhD thesis under the current circumstances might be even more challenging and stressful. The fear of uncertainty coupled with the decreased amount of tenure positions, strict travel restrictions, online interviews, and a constant worry about the future, might even add more pressure to PhDs submitting their thesis. There is no blueprint or one way for handling situations like these, but I would like to share some main takeaways I learnt from my PhD submission during the COVID-19 pandemic:

Lesson 1: Be patient

I was so eager to submit my thesis that I made this my top priority for almost a whole year. All my actions were unraveling around my initial submission, and what would come next. However, I soon realised that submitting my thesis was only a priority for me; it is not the case for the rest of the world. I was getting frustrated when university administration staff did not respond to my requests immediately and when my supervisor was too silent. I was becoming obsessive with refreshing my emails and I still remember the feeling of disappointment when I had no news.

In an ideal world, I would have finished my PhD three years ago and signed a work contract with my dream company a month before my thesis defense. Then, I would have taken two weeks of much needed holiday, and after that I would start nailing my new job! But nothing is perfect to rephrase the famous idiom!

Looking back, I am overwhelmed with the amount of stress I put myself through for no good reason. I had high expectations of people whose responsibilities cover a huge spectrum and who have to consider numerous requests from many students, that might be even more urgent considering the current situation. I am not suggesting to not take control of your thesis submission and have a well-structured plan (see lesson 2 below). Your PhD thesis is the fruit of your own work and effort, but keep in mind that you cannot control everything.

Lesson 2: Expect delays

Had I known a year ago what I know now, I would have listed four dates for each task leading to the submission of my PhD dissertation: an early start, an early finish, a late start, and late finish. This way I would have been prepared to expect delays and not get devastated when issues were popping up here and there.

Delays could be because of that last experiment you expected to finalize within a week, but because of COVID-19 there was an interruption in shipping of the necessary reagents. Or the form you submitted last week at your university’s administrator might take longer to be processed, now since your email is buried under thousand of other emails. Maybe your colleague with whom you were planning to go through your analysis must stay at home since their child’s school is suddenly closed after several COVID-19 cases.

These are all scenarios that might happen. As long as you have clearly set the tasks you need to complete, write down which can be done in parallel, which are connected, and for which you must wait for the previous task to be finalized, you will be able to count for delays and be better prepared. There are several online project management tools that you could download and use for free. With some colleagues we used Miro which provides a very interactive platform that looks like a virtual whiteboard. An online search about project management tools will provide a lot of results so you can choose what is the best for you and the type of project you want to track.

Lesson 3: Double and triple check paperwork

Like any other important process, a PhD thesis submission is related with a huge amount of paperwork and painful bureaucracy. Now that I have submitted and faced several delays related to missing forms and signatures that I had to obtain ahead of time, I can guarantee that it is never too early to start gathering all necessary paperwork and make sure your personal university student file is up to date.

Another tricky part is to make sure that your thesis follows the strict guidelines your university has set for a PhD thesis structure. Pay attention to the spacing required, the font, the numbering of the chapters since any tiny mistake might cost you from a few days to a couple of weeks.

To make sure I have not forgotten anything, I asked for help from my colleagues who have recently been through the same process to identify key elements that might need further consideration and special attention. A lot of universities also have an alumni network and/or organize online workshops to ensure that students are up to date with any changes in the process of the thesis submission and, as the new norm is, the online thesis defense. Here is a nice article about how to do the latter successfully!

Lesson 4: Set deadlines

While the last lesson is not directly related with the PhD deposit, I have now realised how much I underestimated its importance for a successful and timely thesis submission. Science never ends, and there are always more experiments to do, innovative techniques to try, and new collaborations to form to answer challenging questions. Having clear deadlines, not only about the final PhD submission, but also for all projects you are involved in, and properly communicate your expectations with your supervisor and collaborators will assist you schedule your time and tasks better throughout the whole duration of you graduate studies.

Relevant deadlines can be set as early as the beginning of your PhD program and should be revised every year to ensure that you are on track. More and more universities implement a form of contract between students and supervisors which states expectations from both parties, number of meetings per week/month/year, time off, and any other aspects falling under the umbrella of the PI-student mentorship. Use similar forms to yearly check on your progress and adjust accordingly.

It is a transition period and anxiety levels due to uncertainty and concern about the next steps, can be higher than usual. As an important part of PhD candidates’ lives comes to an end, priorities are shifting, and dreams are reshaping. The navigation of the post-PhD world might be challenging since many of us, especially female PhD candidates , are not ready nor properly informed about several opportunities inside and outside academia. Do not hesitate to ask your family, friends, and partner for support and take care of your physical and mental health.

Photo by Matthew Everard from Pixabay under Pixabay License (CC0).

Melina, originally from Greece, started her research career obtaining a BSc degree in Biology from the University of Patras. She, then continued her research in U.K. where she attended the University of Edinburgh and awarded with an MSc by Research in Integrative Neuroscience. Fascinated by neuroscience, she decided to cross the ocean and continue her studies at Université Laval in Quebec City, Canada.  She joined in January 2016 the laboratory of Prof. Yves De Koninck, affiliated with CERVO Brain Research Centre and Université Laval, pursuing a PhD in Neuroscience. Melina is currently a PhD/MBA candidate at Université Laval.

Submit your thesis

Guidance on the submission and deposit of theses for research degree programmes

Late submission - or failure to deposit your thesis - constitutes failure of your degree. In cases where exceptional circumstances exist, you may apply for an extension to your submission deadline in advance of your deadline; a pending extension request is not sufficient.

The submission and deposit of theses is governed by Regulation 2.7 and section 12 and section 13 of the Policy on Research Degrees.

Submission and deposit of your research thesis is a formal process, like sitting an examination, and because of this, it is very important that you read these guidelines carefully.

[email protected] +44 (0)1904 325962 Student Hub, Information Centre Basement, Market Square

The name of your school, department or centre must be used on the title page. The name must appear exactly as follows:

Archaeology
Arts and Creative Technologies
Business and Society
Computer Science
Conservation Studies
Economics and Related Studies
English and Related Literature
Environment and Geography
Health Sciences
History of Art
Language and Linguistic Science
Mathematics
Medieval Studies
Physics, Engineering and Technology
Politics and International Relations
Politics, Economics and Philosophy
Post-War Recovery Studies
Railway Studies
Women's Studies

Submitting for examination

Intention to submit.

You must consult your supervisor before submitting a thesis for examination. You should complete the Notification of intention no less than two months before you plan to submit your thesis:

Intention to Submit form

It is crucial that you complete the form in good time before you expect to submit. You do not need to be over exact in calculating your submission date, provided that you adhere to your deadline for submission.

All PGRs who started on or before 31 March 2021 and will submit from 30 December 2020 onwards will have the option of submitting a short Covid impact statement to give contextual information about the effect of the Covid-19 restrictions on their research project/thesis.

Students who are also members of staff

PGRs who are also members of staff employed at Grade 7 or above should be aware that they will have to pay a fee when they submit their thesis for examination. This is to cover the need to appoint two external examiners (see the Policy on Research Degrees for full details). This fee is payable through the online store and must be done so prior to submission.

Final checks

Before submitting your thesis you should check carefully that it is the version you wish to be examined, and that it contains no accidental errors or omissions. Please note that it is not normally possible to retrieve your thesis from PGR Administration once it has been submitted.

Your thesis should be presented in accordance with the University’s requirements, and may not be accepted for examination if it does not. Read how to format your thesis carefully, and in good time before your submission.

You can see your submission deadline in your e:Vision account. You must submit by midnight (UK time) on the day of your deadline (or the next working day, where relevant, see above).

Late submission will result in a fail

There is no flexibility with the deadline, and submissions received at any point after midnight (ie date-stamped the following day) will be counted as late and will normally result in an automatic fail.

Deadlines on non-working days

If your deadline falls on a non-working day (a weekend, English Bank Holiday, or University closure day), you may submit on the next working day.

It is your responsibility to ensure on-time submission of the correct documents

There is no administrative or technical support outside of normal working hours. Therefore, you are strongly encouraged to submit before 5pm on the day of your deadline, and if you decide to submit after 5pm, you do so at your own risk .

Uploads of large files can take time and be problematic, so you must allow at least three hours for the upload process. Please note: the absolute deadline is midnight, and if the upload is started before midnight and completes after midnight, it will be counted as late.

Please note that the following will not be considered as acceptable grounds for a late submission:

a) you submit the wrong document (eg an incomplete and/or earlier draft of your thesis);

b) you submit the wrong file type or a corrupted file;

c) you did not allow sufficient time (at least three hours) for the upload process;

c) you claim technical issues on behalf of the University without proof of an error message / system failure on the University network.

You need to submit your thesis to PGR Administration via the University's Deposit drop-off service.

HOW-TO: Electronically submitting your thesis

What happens once I have submitted my thesis for examination?

PGR Administration will forward your thesis to your examiners. If you are a PhD, MPhil or EngD student, your department will then contact you, if it has not already done so, to arrange the oral examination. An oral examination may also be required for MA or MSc (by Research) students; your department will be able to advise.

If you are resubmitting your thesis following a revise and resubmit outcome ('referral'), please see the relevant section below.

Submitting after corrections

If you receive a corrections outcome at examination, whether for the same or a lower award, you should follow these instructions. If you receive a revise and resubmit outcome (or 'referral') you should follow the instructions in the 'Submitting for re-examination' section below.

You need to submit three documents:

A version of your thesis with tracked changes*;
A ‘clean’ version with all corrections accepted;
And a document summarising the corrections you’ve made.

All three documents should be submitted as .pdf files and named using the following format: <Student Surname>_<Student Number>_<Description>.<File Extension>

File 1: Smith_123456789_CorrectedThesisTracked.pdf

File 2: Smith_123456789_CorrectedThesisClean.pdf

File 3: Smith_123456789_CorrectionsSummary.pdf

N.B. Where files need to be split across multiple drop offs due to size, use “_1”, “_2”, at the end of the file name to differentiate between files, eg Smith_123456789_CorrectedThesisTracked_1, Smith_123456789_CorrectedThesisTracked_2, etc.

* When saving a tracked .doc(x) document to .pdf, ensure that 'Document showing markup' is selected under 'Options' - this should be the default setting.

Before submitting your corrected thesis you should check carefully that it is the version you wish to be reviewed, and that it contains no accidental errors or omissions. Please note that it is not normally possible to retrieve your thesis from PGR Administration once it has been submitted.

Your thesis should be presented in accordance with the University’s requirements, and may not be accepted for examination if it does not. Read how to carefully, and in good time before your submission.

Submission must take place within three months (for MPhil/PhD/EngD students) or within one month (for MA/MSc by Research students) of the date on which you were notified of your corrections by PGR Administration.

Late submission constitutes failure of your degree. In cases where exceptional circumstances exist, you may apply for an extension to your submission deadline in advance of your deadline; a pending extension request is not sufficient.

If your deadline falls on a non-working day (that is: a weekend, English Bank Holiday, or University closure day), you may submit on the next working day.

Time of deadline

You must submit by midnight (UK time) on the day of your deadline (or the next working day, where relevant - see above).

However, please note that there will be no administrative or technical support outside of normal working hours. Therefore, you are strongly encouraged to submit before 5pm on the day of your deadline, and if you decide to submit after 5pm, you do so at your own risk.

Since uploads of large files can take time, we also recommend that you allow at least 30 minutes for the upload process. Please note: the absolute deadline is midnight, and if the upload is started before midnight and completes after midnight, it will be counted as late.

a) you submit the wrong file type or a corrupted file;

b) you did not allow sufficient time (at least 30 minutes) for the upload process; or

There is no flexibility with the deadline, and submissions received at any point after midnight (i.e. date-stamped the following day) will be counted as late and will normally result in an automatic fail .

You need to submit your corrected thesis to PGR Administration via the University's Deposit drop-off service. Full instructions can be found in the following guide (although note the file naming requirements are for submitting your thesis for examination - see the 'What do I need to submit?' section above for the naming conventions required for submission of corrected theses ).

What happens once I have submitted my thesis for review?

PGR Administration will forward your corrected thesis to the examinar responsible for reviewing your corrections (normally the internal examiner). Your examiner will check that you have completed your corrections to their satisfaction and then notify PGR Administration. On receiving confirmation of satisfactory completion of corrections, PGR Administration will invite you to formally deposit your thesis with the University. The instructions about depositing your thesis can be found in the section below, but please do not follow them until you have been formally invited to deposit.

Submitting for re-examination

If you receive a revise and resubmit outcome (or 'referral') at your examination, whether for the same or a lower award, you should follow these instructions.

A re-submission fee is payable through the online store in advance of submission. Your thesis will not be accepted for re-examination until this fee has been paid.

In addition to your revised thesis, you must submit a document which details how the revised thesis addresses the points raised by your examiners in the corrections/revisions form.

The document should be sufficiently detailed (including examples where relevant) to show clearly where and how all the points in the corrections/revisions form have been addressed. The examiners may, in addition, require a ‘tracked changes’ version of your thesis.

You will normally need to submit three documents:

A 'clean' version with all changes accepted.
A document summarising the revisions you have made.
A version of your thesis with tracked changes. When saving a tracked document to PDF, ensure that 'document showing markup' is selected under 'options' - this should be the default setting.

All three documents should be submitted as .pdf files and named using the following format:

File 1: Smith_123456789_RevisedThesisClean.pdf

File 2: Smith_123456789_RevisionsDocument.pdf

File 3: Smith_123456789_RevisedThesisTracked.pdf

NB Where files need to be split across multiple drop offs due to size, use “_1”, “_2”, at the end of the file name to differentiate between files, eg Smith_123456789_RevisedThesisTracked_1, Smith_123456789_RevisedThesisTracked_2, etc.

The month/year of submission remains the month/year in which the thesis was first submitted for examination.

Before re-submitting your thesis, you should check carefully that it is the version you wish to be reviewed, and that it contains no accidental errors or omissions. Please note that it is not normally possible to retrieve your thesis from PGR Administration once it has been re-submitted.

Your thesis should be presented in accordance with the University’s requirements, and may not be accepted for examination if it does not. Read how to carefully, and in good time, before your submission.

Submission must take place within twelve months (for MPhil/PhD/EngD students) or within three months (for MA/MSc by research students) of the date on which you were notified of your corrections by PGR Administration.

If your deadline falls on a non-working day (that is: a weekend, English Bank Holiday, or University closure day), you may submit your thesis (and additional documents) on the next working day.

You must submit by midnight (UK time) on the day of your deadline (or the next working day, where relevant - see above).

Since uploads of large files can take time, we also recommend that you allow at least 30 minutes for the upload process. Please note: the absolute deadline is midnight and if the upload is started before midnight and completes after midnight, it will be counted as late.

Please note that the following will not be considered as acceptable grounds for a late submission:

a) you submit the wrong file type or corrupted file

b) you did not allow sufficient time (at least 30 minutes) for the upload process

c) you claim technical issues on behalf of the University without proof of an error message/system failure on the University network.

There is no flexibility with the deadline, and submissions received at any point after midnight (ie date stamped the following day) will be counted as late and will normally result in an automatic fail .

You need to re-submit your thesis to PGR Administration via the University's Deposit drop-off service. Full instructions can be found in the following guide (although note the file naming requirements are for submitting your thesis for examination - see the 'What do I need to submit?' section above for the naming conventions required for re-submission of theses ).

What happens once I have submitted my thesis for re-examination?

PGR Administration will forward your thesis to your examiners. If you are a PhD, MPhil or EngD student, your department will then contact you to arrange the oral examination. An oral examination may also be required for MA or MSc (by research) students; your department will be able to advise.

Within six weeks after submission of the revised thesis, examiners may decide that an oral examination is not required. It is the responsibility of your internal examiner to communicate by the end of this period whether or not a second oral examination is needed.

Depositing your thesis

If a degree is awarded after examination and you have made any corrections required to the satisfaction of the examiners, you must deposit your thesis with the University.

After you have met the requirements for depositing your thesis, you will receive formal notification of the award of your degree from PGR Administration. Your degree cannot be awarded until you have met these requirements.

You must upload one electronic copy of the thesis to White Rose eTheses Online (WREO) . The electronic copy should be in pdf format (or other format acceptable to the University and appropriate to the medium). PGR Administration will advise you of any required amendments to the layout.

Depositing your digital thesis

All theses deposited after examination are available in full for consultation and for reproduction (subject to normal conditions of acknowledgement) unless permission is granted for embargo and/or redaction.

A thesis may be embargoed or made available in redacted form for the following reasons:

intent to publish;
commercial sensitivity;
data protection compliance;
issues of health and safety;
unlicensed reproduction of third-party copyright material ( copyright guidance is provided by the Library);
exemption under the Freedom of Information Act 2000.

A request for embargo or redaction may be made by you and/or your supervisor(s) and/or your funder, subject to a valid reason.

Any embargo period (counting from the date of the Award) should be as short as reasonably possible, ideally no more than 12 months. Where you have been in receipt of any UKRI money , the maximum embargo period is normally 12 months and a convincing case must be made for the approval of any longer embargo.

An embargo of up to 12 months (total period, including any extensions) can be approved by you and your supervisor(s). An embargo of between 13 and 24 months (total period, including any extensions) requires the additional approval of the Graduate Chair. An embargo of between 24 months and five years (total period, including any extensions), requires the additional approval of the Dean of YGRS.

You and your supervisor(s) are jointly responsible for adhering to any embargo or redaction terms agreed with the funder at the outset and/or facilitating reasonable requests from the funder for embargo or redaction once the thesis is finalised.

Please read the policy on embargo and redaction for full details.

Practical guidance on uploading and requesting an embargoed or redacted thesis can be found in the Depositing your thesis guidance document and how to redact your thesis .

For any queries regarding embargo or redaction, email [email protected] .

The University of York Library may incorporate metadata available on White Rose eTheses Online into public access catalogues to increase the visibility of the collection on the web.

If some of your research data is archived and shared in a data repository, you should record the Digital Object Identifier (DOI) for your archived dataset in White Rose eTheses Online (WREO) .

This action will enable others to access any related research data deposited and shared elsewhere.

The DOI (or, alternatively a URL) can be added in the Related URLs field:

To see this image full-size, please right click on it and select Open image in new tab from the pop-up menu.

The Research Data Management Guide provides guidance on archiving and sharing research data and the citing data section includes information on DOIs.

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Submitting your thesis/dissertation.

Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms.

The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process that results in publication in ProQuest Dissertations and Theses (PQDT) database and Cornell’s Library Repository, eCommons. Before initiating the electronic process, students are required to complete the Survey of Earned Doctorates (for doctoral students only). A SED Certification of Completion is provided to the student when the survey has been completed. Once the survey is completed, the final ETD can then be submitted to the Graduate School using the ProQuest system. The SED Certification of Completion is required for submission to ProQuest.

ProQuest Submission Steps

In order to complete the submission process, you will need to have the following:

A single PDF file of your thesis or dissertation
Your abstract
Supplemental material
SED Certification of Completion

Step 1: Begin Submission Process

Master’s students go to Cornell Master’s ProQuest site, doctoral students go to Cornell Doctoral ProQuest site. Click on the “sign up and get started today” button and follow instructions to begin the submission process.

Submission Process: Submission steps are outlined on the left menu. You will see the items checked off as you progress through the submission steps. You must click “Save & Continue” at the bottom of each page, even pages on which you do not enter any information. Using the left menu, you can return to any page and make changes until the point of final submission.

Step 2: Publishing Options

Traditional Publishing: “Traditional Publishing” is automatically selected and is included in the Cornell Thesis and Dissertation filing fees.

Delayed Release: ProQuest provides six months, and one and two year embargoes. The Graduate School recommends you discuss the publishing options with your advisor. If your advisor is unavailable or has no opinion, the conservative approach is to choose a two-year embargo.

Step 3: Read and Agree to ProQuest and University Distribution License

Both ProQuest and Cornell University distribution licenses will be presented for your acceptance.

Step 4: Enter Thesis/Dissertation Information

In addition to the mandatory information, such as title and abstract, you will have the opportunity to select up to three categories (subject areas) and six key words that describe your ETD. This information will make it easier for others to find your work when searching the web.

Step 5: Upload PDF and Supplemental Files

Upload PDF: Whether you use the PDF conversion tool provided by ProQuest or you convert your document to PDF yourself, review your PDF to ensure your formatting remains as you intended after conversion.

Supplementary Materials: If supplementary materials – such as audio, video, and spreadsheets – are an integral part of your ETD, you can submit them as supplementary files during the online submission process.

Step 6: Upload Required Documents

The SED Certification of Completion if you are a Ph.D. candidate is required for submission to ProQuest.

Step 7: Register for Copyright

You can complete this process through ProQuest for a fee, or you complete the process independently through the U.S. Copyright Office.

Step 8: Order Copies

If you would like to purchase additional copies of your thesis/dissertation for yourself, your field, or your committee members, you may order bound copies through ProQuest (Order Copies page). The required bound archival copy for the library is automatically ordered for you and included in the Cornell thesis and dissertation filing fees.

Select the “Decline – do not order” option if you don’t wish to order additional copies.

Bound copies can also be ordered through Cornell Print Services .

Step 9: Review and Submit

Once the thesis editor has reviewed the formatting of your thesis/dissertation, you will receive an email to let you know whether any corrections are required. You will then have five days to make the changes and upload the revised PDF. You will not be certified for graduation until the formatting of your ETD has been fully approved by the Graduate School. You will receive a confirmation email of final acceptance.

Step 10: Submitting Revised PDF (if needed)

You will receive an email describing the formatting changes needed with instructions and a link for resubmission.

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How to submit a PhD thesis

The final few months of a phd can often be the hardest, so here are a few tips from a doctoral candidate who recently submitted her thesis.

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You know the transitional phase of childbirth, where a woman says she can’t go on and the midwife will say that means you’re nearly there? Well, I’m hoping that it is the same with this thesis.

About a month before submitting my thesis , I found myself uttering this sentence (working on ancient infertility inevitably means that any analogies I make are related to childbirth in some way). This was at the stage where the tiredness had really set in, but it was also the point where the end was in sight and I finally began to believe that my thesis could be completed before the deadline for submission.

As anyone will tell you, the final few months before submitting a PhD thesis are a whirlwind. There are drafts and redrafts being pinged back and forth between you and your supervisors. That section of a chapter that you’ve been (often with good reason) putting off for the past three years can wait no longer. There are corrections to be made, references to chase, a bibliography to check and arguments to refine – and all you really want to do at this point is lie down in a dark room and pretend that the world doesn’t exist (this may have been just me, but I suspect it’s fairly common).

Although slightly manic, as the thesis came together I actually found that I enjoyed the final stages of thesis writing. Admittedly this may have been an academic version of Stockholm syndrome (where kidnap victims start to identify with their captors), but I learned a lot in those last few months before submission.

Having had some time to reflect, I thought I would share some of the tactics I employed to get my thesis written, things that helped me to keep my sanity – and one thing that meant that I nearly missed my deadline.

Get organised

In the final few months before submission, your world shrinks somewhat and your thesis is likely to become if not the only thing in your life, one of the few things that can grab your attention. Although this is true to some extent throughout your PhD, it does step up a gear at this point. Knowing that this would be the case a couple of months before submitting, I decided to get organised.

In terms of thesis, this meant going through all the criteria for submission from how to set out the title page to downloading the form that I needed to complete when I submitted. I also made sure that I had all the paper and ink cartridges I would need for printing. I also sorted out all the non-thesis things that needed to be done before submission. I wrote birthday cards, booked appointments and did anything I could that would mean I needed to keep as little as possible in my head and fewer things to distract me.

‘Thesis brain’

Unfortunately, being so focused on one thing means that inevitably other things fall out of your brain. This might be a case of not being able to remember simple facts or completely forgetting people’s names. In my case, it was forgetting that the university library doesn’t open on a bank holiday (let’s be honest, forgetting that it actually was a bank holiday). If your brain deems something non-essential, it may well refuse to recall it.

I termed this phenomena “thesis brain” and, if it does happen to you, rest assured that you probably aren’t losing your memory and it is (mostly) reversible once you've submitted. The other positive of thesis brain is that it gives you some interesting stories to tell post-submission (one of mine includes two suspected cases of Ebola – don’t ask).

Plan some time out

With a deadline looming, it’s easy to fall into the trap of thinking “I don’t have time to stop”, but you do, and it’s essential that you do. This doesn’t have to be a big night out, and to be honest you will probably be too tired at this point anyhow. Take an hour out to have coffee with a friend or dinner with family or anything that involves communicating with another human being.

Admittedly, had I read this advice six months ago, I would have thought two things: a) what an obvious thing to say; and b) it’s OK for you to say that but I really don’t have time. However, in the middle of submitting a thesis, it’s easy to forget and, although it’s taken me a long time to learn this, taking that time out will make you more productive in the long run, I promise.

Beware of the inevitable guilt trip

On the subject of taking time out, this seems the perfect time to mention guilt . For me, and probably a lot of people, writing and guilt go together. From asking myself why hadn’t I read/written this before now, to “what on earth was I thinking taking a week off last Christmas?”: I could beat myself up about anything. About two months before submitting, I realised that I was spending too much time and energy (of which I had little to spare) on asking myself why I hadn’t done something already rather than getting tasks completed now.

In the end, I told myself that there was time to beat myself up after submitting (although to be fair, after the thesis was finished it didn’t matter any more) and right now it was about getting on with it – this telling-off was the best thing I ever did and freed me to get on with finishing the thesis.

There is no right way to complete a thesis

Of course, there are guidelines to follow and standards to be met, but how you go about getting there is unique to you. Just because Bob wrote his introduction in his first year and looks at you in horror when you say you haven’t written yours five months before submission does not mean you are doing the PhD wrong, just that you’re approaching it in a different way, and that’s fine (really it is). Also if, like Bob, you did write a perfect introduction by the end of your first year, that’s also fine, but do try to keep the looks of horror to a bare minimum – they are not helpful.

Do not – I repeat do not – finish proofing, print, bind and post off your thesis on the submission date

This is what I did – and it was nearly my undoing (and yes, I should know better). I was very lucky that this did not go terribly wrong. It will take you longer than you think to print out your thesis. In my case, this was a three-and-a-half hour printing marathon that involved much shouting at my printer (which I still cannot look at without an involuntary shudder) and cleaning the entire house because I could not stare any longer at the printer willing it to print quicker.

This resulted in my turning up at the binders 15 minutes before it shut. They (very kindly) ended up staying open 30 minutes later than normal, during which time they had to deal with a slightly hyper and very tired PhD student (I still owe them a box of chocolates). Then there was the sprint to the post office before it shut at 6pm.

Do not do this. However, if this does happen to you remember you are not alone.

Recognise that the end is in sight

One of the scariest things about a PhD is that it is your project and only you can write it. This is not merely scary; it can be overwhelming at times. However, in those final few months I realised that while the impending deadline was still scary, my thesis no longer was. Despite all its faults, all the things I might have done differently and all the things I still don’t know (I have a long list of all three), I had written a thesis. Four months before I submitted, I genuinely didn’t believe that this was something I would achieve. However, very slowly in those last few months, I began to feel that, although I still had no idea how it was going to happen, finishing my thesis was something I could do.

Those final few months are tough – there is no way around that – but for me they were also the most rewarding part of the entire PhD. In the final stages of thesis writing, everything happens fast: all of a sudden, chapters go from being drafts to being finished; you find a place for the pesky bit of evidence that needed to be included but didn’t seem to fit anywhere; and that perfect quote to open chapter five suddenly appears from nowhere. There is nothing like seeing a project you’ve been working on for so long come together in this way. However, in the midst of submitting a thesis, it’s easy not to recognise this and to ignore all the little accomplishments because all you can think about is what is left to do.

And perhaps this is the most important message I would pass on to anyone heading towards completing their thesis. No matter how stressful it is or how tired you are, take enjoyment out of seeing your thesis come together and from the knowledge that the end is in sight.

Rebecca Fallas is a full-time PhD student in the Open University’s department of classical studies who has just submitted her thesis on “Individual Responsibility and the Culture of Blame Surrounding Infertility in Ancient Medical Texts”. This post originally appeared on her department’s blog .

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Submit Your Dissertation or Thesis

Main navigation.

To assist you during the submission process, review this Checklist for Submitting My Dissertation or Thesis .

Submission Requirements

You will not be able to submit your dissertation or thesis through the Dissertation & Thesis Center in Axess unless you have met all requirements outlined below.

You must be registered for classes or on an approved Graduation Quarter during the term in which your dissertation or thesis is submitted.

An application to graduate should be filed through Axess early in the degree quarter but no later than the date specified in the academic calendar for that quarter. View details in this article: How do I Apply to Graduate?

When you apply to graduate, you will be instructed to enter the title of your dissertation or thesis. You are not eligible to submit your work until an application to graduate has been filed for the current quarter.

In order to submit your work in Axess, you must ensure:

Your candidacy is valid
Your reading committee is accurate
You’ve completed all relevant milestones

If you have any questions about the status of your milestones, accuracy of your reading committee, or your candidacy end date, reach out to the Student Services Officer in your department.

You will be unable to submit your dissertation or thesis until your eForm has been approved. Please see How to Submit Your Reading Committee Signature Page for full instructions.

Please note: Students with unmet financial obligations resulting in the placement of a hold will not receive a diploma until the hold is released by Student Financial Services. Be sure your financial obligations are in order before submission of the dissertation.

Considerations During Submission

Consider these other items during the submission process of your dissertation or thesis.

Managing copyright is an important responsibility in your academic career.

For this reason, all students are required to review a resource on Copyright Considerations prior to submission of a thesis or dissertation for publication by Stanford, produced by Stanford Libraries in consultation with the Office of the General Counsel.

You are encouraged to review this resource as early as possible in the dissertation or thesis preparation process.

During the online submission process, you, as the author, will sign the Stanford University Thesis and Dissertation Publication License.

By accepting the terms of this agreement, you are granting Stanford the non-exclusive, worldwide, perpetual, irrevocable right to reproduce, distribute, display and transmit the dissertation or thesis. Read the full text of the agreement.

Stanford will make your full dissertation or thesis available online through its library website, and may also make it available through third-party search engines and distributors. Supplementary material submitted along with the dissertation or thesis will be available only from Stanford Libraries website .

On occasion, when a dissertation or thesis author enters into a contract with a publisher, the publisher requests the author to "pull back" their dissertation or thesis to limit accessibility. Stanford can often accommodate these requests, in which case the thesis or dissertation will be available only to those in hard copy, or those with a Stanford network account. Indexing of the document will continue to be allowed, however. Pull-back requests should be submitted using a Services Ticket: http://services.stanford.edu Be sure to include a copy of the publisher's request in your ticket.

A dissertation or thesis author has the option to apply a Creative Commons license during submission.

Because Stanford will make your dissertation or thesis publicly accessible, readers may locate your publication and may wish to use parts of it in their own work. Because you hold the copyright to your work, your permission for that reuse is necessary.

By applying a Creative Commons license to your work, you make clear to users the terms and conditions under which they may reuse your material, obviating the need for them to contact you directly. Applying a Creative Commons license does not take away any of your rights; rather, it makes clear to readers of your work what kind of reuse you permit.

You may optionally apply for one Creative Commons license. Stanford Libraries recommends the "Attribution Non-Commercial" license, because it encourages open access and collaboration in the scholarly process. For more information on Creative Commons license options, please visit the Creative Commons website .

For specific questions about applying a Creative Commons license to your submission, please submit a help request , which will be reviewed by the library.

You, as the author, have the option to delay the release of a dissertation or thesis to search engines outside of Stanford and other third-party distributors. Under an embargo, the dissertation or thesis will be available online to Stanford-authenticated users, but not to readers outside the Stanford network.

Release delay options are: six months, one year, or two years. Embargos of longer than two years require the review and approval of the Subcommittee on Exceptions to Graduate Policy (S-EGP).

The embargo option may be appropriate for a student who wants to delay access to the dissertation or thesis for a limited amount of time in order to pursue other publications.

Embargos and Patent Protection

Please note that the laws of different jurisdictions vary on what constitutes a public disclosure that could prevent or impede one’s ability to obtain patent protection for inventions disclosed therein.

Stanford takes no position with regards to whether the delayed release of a dissertation or thesis will safeguard the ability to obtain patent protection for inventions disclosed therein. Instead, Stanford recommends that any patent filings relating to material described in the dissertation or thesis occur prior to submission, whether or not the dissertation or thesis is under delayed release.

If you have any questions, please contact Stanford's Office of Technology Licensing at (650) 723-0651 or [email protected] .

Embargos and Grant-Funded Research

If your thesis or dissertation includes any research conducted as part of an active grant-funded project, discuss the embargo option with the project's principal investigator.

Embargos and Multiple Authorship

Multiple authorship has implications with respect to copyright and public release of the material. Be sure to discuss copyright clearance and embargo options with your co-authors and your advisor well in advance of preparing your dissertation or thesis for submission. Embargoes may be lifted early at the request of the author.

Embargos and Copyright Permissions

You may not select embargoed status in lieu of obtaining appropriate copyright permissions. A dissertation or thesis, in its entirety, will be governed by only one level of distribution at any given time; the work may not be subdivided with sections disseminated under differing levels of distribution.

If you have any questions about whether you should embargo your dissertation or thesis, please consult with your advisor.

Extending Embargos

Students who designate an embargo period (of six months or one year) during the initial submission, may later wish to either extend their original embargo period (to one year or two years from the time of submission).

To make such a request, submit a help request to the Office of the Registrar no later than four weeks before your original embargo selection expires.

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Submitting your thesis

Submitting your thesis and beyond

Tips on what you need to do before you submit your thesis and beyond.

When you pass the 3-year mark in your PhD candidature (or 1-year mark in your MPhil candidature) you should start preparing to submit your thesis to ensure timely completion. There are several requirements you will need to follow to successfully submit your thesis.

Get organised for your Completion Seminar

All graduate researchers are required to make a public presentation of their research findings at the University in the six-months prior to submitting their thesis for examination. This is called a Completion Seminar and is regarded as an important part of candidature. The seminar should present the objectives, methods, findings and significance of the candidate's thesis research. This is often a departmental seminar. Your supervisors will write a report detailing feedback that can be used for the final draft. Your Completion Seminar should be undertaken at around 3-6 months before you intend to submit. Be proactive and arrange your Completion Seminar ahead of time.

For more information on Completion seminars please go to the Graduate Research Hub page: Submitting my thesis | University of Melbourne (unimelb.edu.au)

Completion seminar requirements can be viewed on the Graduate Research Training Policy (MPF132) policy library. Please note: This policy in the process of being updated .

Preparing your thesis

There is a plethora of information on the GR Hub in regard to:

Writing your thesis
Incorporating your published work in your thesis
Thesis with creative works
Preparation of Graduate Research Thesis Rules
Graduate researchers and digital assistance tools
Research integrity in my thesis

All of which can be found here: Preparing my thesis | University of Melbourne (unimelb.edu.au)

Preparing to submit

Similarly, on the GR Hub there is information on what your need to do before you submit your thesis. Submitting my thesis | University of Melbourne (unimelb.edu.au)

Topics include

Before you submit your thesis IP Guide
Completion Seminar
Creative works
iThenticate
Graduate Research Thesis Submission Checklist (download from the site)
Read the section ‘How to submit’, which may take some of the mystery out of this final step and help take the jitters out of this stage.

The examination process

For information on the examination process Examination Overview | University of Melbourne (unimelb.edu.au)

Key points on:

What examiners look for
The Thesis Examination System
Examination process
Examination of jointly awarded PhD
Examination criteria and marking
Responding to examiners
Changes to the thesis
Citation for Completion

For additional information please view the Graduate Research Training Policy Graduate Research Training Policy (unimelb.edu.au)

Thesis submission date expiry and late submission

Your final thesis submission date will correspond to the maximum period of your candidature, that is for a PhD (4.5 EFTSL/years if you commenced prior to 1 March 2020, and 4 EFTSL if you commenced on or after 1 March 2020) or MPhil (2 EFTSL if you commenced on or after 1 March 2020).

However, if you need more time to submit, these are the options for GRs who confirmed after Jan 2018.

If you need to up to two more weeks post final thesis submission date you need to apply for a 10-working day extension. Please request this by email with [email protected]
If you cannot submit your thesis by your final thesis submission date and you need several weeks or up to 12 months extension of your thesis submission date, you need to apply for Late submission . Late submission applications need to be requested with the FEIT GR team 2 months prior to your final thesis submission date = 4 EFTSL date. More information on late submission can be found here: Late Submission | University of Melbourne (unimelb.edu.au)

Student visa holders: Staying in Australia for the examination period

Please take care with managing your visa extension needs, especially if your visa expiry date corresponds with your thesis submission date period and you intend on staying in Australia for the examination period. Please contact Stop1 for visa queries well before issues arise if you can.

Once student visa holders submit their thesis their CoE is ‘completed’ and they need to apply for a CMT if they intend staying in Australia for the examination period. For requesting CMTs and more information: Renewing your student visa (unimelb.edu.au)

You have been directed to the official University of Southampton website

The web address you followed in your web browser or e-mail that claimed to be the University of Southampton was not genuine.

The official web page of the University of Southampton is: southampton.ac.uk

If you have engaged with any persons at an address other than southampton.ac.uk or soton.ac.uk then you may have been a victim of a crime, in which case please contact the University’s Data Protection team: [email protected] .

The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininew, Anisininew, Dakota and Dene peoples, and on the National Homeland of the Red River Métis. More

Faculty of Graduate Studies

University of manitoba.

University of Manitoba Winnipeg, Manitoba Canada, R3T 2N2

Thesis and practicum examinations and MSpace submission

When you have finished writing your Master’s or Ph.D. thesis or practicum, it must be examined and passed by your examining committee before being revised, if necessary, and submitted to MSpace, the university’s digital repository, where it will become available worldwide.

Doctoral theses must be submitted to the Faculty of Graduate Studies office via the Graduate Studies Hub (University of Manitoba account login required) to initiate the written examination process. The Ph.D. thesis examination process is carried out by the Faculty of Graduate Studies; please see below for details.

Students are strongly encouraged to submit their theses and practica well in advance of the relevant deadlines outlined in the table below to ensure that they will be able to graduate in their intended graduation period (May, October, or February).

Timelines for completing thesis examinations and satisfying outstanding requirements can vary significantly; students who leave the distribution of their theses and practica until the deadline often have difficulty getting their work approved in time to meet graduation deadlines. Failing to meet these deadlines will result in delays to your convocation.

Table notes:

1 The “Approval to Proceed to Thesis Examination” form verifies that each member of the advisory committee has read the complete version of the thesis and has provided the candidate with a detailed review and comments including any necessary revisions. Please contact your unit/department for internal procedures and deadlines regarding review of your thesis by the internal examiners.

It is the student’s responsibility to ensure that all requirements are delivered to the Faculty of Graduate Studies office by the deadline noted.

Students cannot be added to the potential graduand list after the final deadline listed in the table above.
When a submission date falls on a weekend or holiday, the deadline moves to the next business day.

Before submitting your thesis to the Faculty of Graduate Studies for examination, your advisory committee must verify that they have read the complete thesis and provided you with a detailed review and comments, including any necessary revisions, by signing the Approval to Proceed to Ph.D. Thesis Examination form (PDF available on the Faculty of Graduate Studies Forms page ). This form must be signed by all parties and submitted by the student alongside the thesis. Signing the Approval to Proceed form does not constitute a formal evaluation of the thesis.

The thesis will be eligible for examination if:

No more than one (1) member of the advisory committee indicates on the Approval to Proceed to Ph.D. Thesis Examination form that they do not support proceeding to the formal examination of the thesis; and
The department/unit indicates on the Approval to Proceed to Ph.D. Thesis Examination form that they do support proceeding to the formal examination of the thesis.

Once the Approval to Proceed to Ph.D. Thesis Examination form is signed by all parties and the thesis is ready for examination, you must submit it, your thesis, and any related files (if applicable) to the Faculty of Graduate Studies via the Ph.D. Thesis Submission Form on the Graduate Studies Hub (University of Manitoba account login required). Below are complete instructions on how to submit your thesis to the committee and for what to expect after your thesis has been submitted.

Graduate Studies Hub

Note on advisors, co-advisors, and internal examiners from outside of the University of Manitoba Individuals who do not have a UMNetID and University of Manitoba email address (e.g., faculty from the University of Winnipeg who do not have an appointment at the University of Manitoba) must be added to the University of Manitoba's Microsoft user directory in order to access the Graduate Studies Hub and the administrative processes hosted on that site, including the Ph.D. thesis examination process. For additional details, please see the External Users page on the Graduate Studies Hub site (University of Manitoba account login required).

Those who hold adjunct appointments or are otherwise eligible to claim a UMNetID must claim their UMNetID to be able to access the Graduate Studies Hub and other University of Manitoba services and systems. For additional information, please visit the Claim UMNetID page on the University of Manitoba website.

If your Advisor, Co-Advisor, and/or examining committee members do not have an appointment (including adjunct) at the University of Manitoba, they must be granted access to the Graduate Studies Hub before you submit your thesis for examination.

Submission instructions

The Ph.D. thesis examination process is located on the Graduate Studies Hub Sharepoint site, which is accessible to all faculty, staff, and students. This is the method Ph.D. students must use to submit their thesis for examination.

To access the thesis submission form, you will need to:

If you accessed the login page from a link to the Graduate Studies Hub, you will be directed to the Graduate Studies Hub home page once you have logged in using Multi-Factor Authentication (MFA). If you were already logged into your account in your web browser, you will not be prompted to log in again.
If you accessed the login page from another link (e.g., portal.office.com), you can navigate to Sharepoint from the Apps waffle menu in the top left-hand corner of your screen. Once you are on the Sharepoint homepage, search for the Graduate Studies Hub using the search bar at the top of the screen. For more information on navigating Sharepoint, please visit the Microsoft website .
From the Graduate Studies Hub home screen, select the “Ph.D. Thesis Examinations” button or navigate to the page from the navigation toolbar at the top of the screen (under “Program Requirements”).
Read the “Before you begin” section on the Ph.D. Thesis Examinations page for details about submission requirements. Ensure that you have all of the proper documents and information available before navigating to the submission form.
Once you are ready to submit your thesis, select “Submit your Ph.D. thesis for examination”. This link is available in multiple places along the right-hand side of the screen and will open in a new tab in your web browser upon selection.
Preamble (eligibility for examination and anticipated graduation date)
Student Information (student name, number, email address, program)
Thesis Information (title, abstract, PDF thesis file, Approval to Proceed to Ph.D. Thesis Examination Form, supplementary file(s) and/or descriptions of revisions, if applicable)
Examining Committee Information (for each examiner: name, email address, role, department/unit)
Review all information entered for accuracy before proceeding to the next section and ensure that the correct documents are uploaded. When you are ready to submit the form, select the “Submit” button at the bottom of the screen. You will receive a confirmation email shortly after the thesis has been submitted.

If you have any questions, please contact [email protected] .

As per University policy, students are required to check their @myumanitoba.ca email account regularly as continuous information is emailed to students throughout the examination process.

The Ph.D. thesis examination process consists of the examination of the written thesis by an examining committee comprised of the Advisor/Co-Advisor, internal examiners, and an external examiner selected by the Faculty of Graduate Studies. If the thesis is passed at the written examination stage, it will be permitted to proceed to the oral examination.

The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies:

The student will receive an email confirming that their thesis has been received.
The thesis submission number and student number (included in the email notification);
The Advisor (and Co-Advisor, if applicable) name and email address;
Full name, email address, department/unit, and University
Current Curriculum Vitae (CV) listing their scholarly publications, research activities, and Ph.D. student supervision/examination experience in Word or PDF format;
A short statement explaining the rationale for the nomination; and
Acknowledgements of each of the eligibility requirements with room to elaborate, if necessary.
If there is a Co-Advisor, they will receive an email asking them to approve the nominations. This email will contain instructions for submitting their approval or rejection.
The external examiner will be chosen and invited to serve by the Faculty of Graduate Studies Associate Dean and will remain anonymous until the external examiner’s report is received.
The student and Advisor/Co-Advisor informing them that the thesis examination has begun. They are reminded that while the thesis is undergoing review, no communication is permitted with examining committee members regarding the thesis until all internal and external examiner reports have been received
Internal and external examiners providing them with a link for accessing a .pdf copy of the candidate’s thesis (and supplementary files if applicable) and instructions for submitting their report. Internal and external examiners are requested to submit their detailed reports via the appropriate Report Form within four (4) weeks. Automated reminders will be sent one (1) week before the report deadline and one (1) day after the deadline. The Faculty of Graduate Studies will contact examiners who have not submitted their report by one (1) week after the deadline.
Once all examiner reports are received, they will be reviewed by the Dean of the Faculty of Graduate Studies and sent via email to the Advisor/Co-advisor, internal examining committee members and the Department/Unit Head. The Advisor/Co-Advisor will be asked to share the reports with the student. If the written examination is passed, they will also be provided with information concerning scheduling the Ph.D. Oral Examination at this point.

Please see the Faculty of Graduate Studies Academic Guide for policies and regulations regarding the Ph.D. thesis examination process.

The Ph.D. oral examination Please visit the Ph.D. oral examination page for details about Ph.D. oral examination scheduling and procedures.

If both the written and oral examinations are passed, the final copy of the thesis (including any necessary revisions) must be submitted to MSpace.

All theses and practica are submitted electronically to MSpace, the University of Manitoba digital repository. Here they become searchable and available to a worldwide audience.

You must submit your thesis or practicum to the Faculty of Graduate Studies by the deadlines indicated in the Academic Schedule in the Graduate Calendar to be eligible for graduation for a specific graduation period. The Faculty of Graduate Studies does not provide extensions for thesis or practicum submissions beyond these final deadlines.

You submit your thesis or practicum to MSpace following the approval of the work by the examining committee and the completion of any revisions required by that committee. The digital copy is required for the University of Manitoba library and remains the property of the University of Manitoba.

To be eligible to receive your parchment and official transcripts, you must pay all outstanding university fines and fees (library, parking, tuition, etc.) and your file must not be on hold.

Learn more about MSpace

Benefits of mspace.

Having your thesis or practicum in the university's digital repository has a number of advantages.

Global exposure and self-promotion

Your thesis/practicum can be read from anywhere in the world in full text by prospective employers, researchers, colleagues, friends and relatives. You can promote your thesis/practicum by adding its MSpace URL to your CV and your home page.

Faster and wider accessibility

Your thesis/practicum will be processed quickly and will be accessible from MSpace, Google, Google Scholar, the UM Libraries’ catalogue, and elsewhere.

URLs and accompanying files (including multimedia files)

You can add URLs with active links within your e-thesis. You can also add audio or video or other accompanying files to MSpace as separate files.

Lower costs and less paper

You save money and trees by providing everyone with the MSpace URL to your thesis/ practicum.

Before you submit your thesis or practicum

Please review these points to ensure you are prepared to submit your thesis or practicum.

Log in to MSpace

You log in to MSpace using your UMNetID user name and password.

Prepare your thesis/practicum PDF

You must submit the electronic version of your thesis (”e-thesis”) in portable document format (PDF).
Convert your electronic thesis into a single unsecured (not password protected) PDF file with fonts embedded. The PDF file must remain unsecured for full text indexing and processing. For help, please see the Libraries’ Depositing Help page .
Name the PDF file as your last and first name. For example: doe_jane.pdf
Remove signatures and personal information. Make sure your thesis does not contain any personal contact information (e.g., addresses, email addresses, and/or telephone numbers).
Any signatures on scanned letters or forms should be removed before sending your thesis to the printer (if stipulated in your program’s supplementary regulations) and submitting to MSpace.

Information to have on hand

Before posting your thesis, please review What you need before you deposit

Submitting additional files

Please review What you can deposit .

Submit an electronic thesis

Submit one electronic copy of your thesis or practicum according to the instructions on the MSpace website. Ensure there are no missing pages in your document. Submit additional files separately.
You will be asked to agree to the MSpace license before your submission can be completed.

Submit to the Faculty of Graduate Studies:

Master’s students: The original Thesis/Practicum Final Report form. This is signed by your examining committee after you have successfully defended and/or completed your thesis and practicum revisions.
PhD students: The Faculty of Graduate Studies provides the Chair Report Form and the Final Approval of the Ph.D. Thesis Form to the Chair of the Ph.D. oral examination. These forms must be submitted to the Faculty of Graduate Studies by the Chair and Advisor/Co-Advisor, respectively, following the oral examination.

Other Requirements:

The Thesis Release form – this is a copyright license declaration form that you must complete in MSpace when you submit your thesis
A copy of the Ethical Review Board approval letter (if applicable) received from the Research Ethics Board and any other pertinent access approval forms (if applicable).

It is your responsibility to provide copies of your thesis or practicum to your department if required in the supplementary regulations for your program.

Please see Expectations and obligations in a deposit for more information.

Delay before your thesis appears on MSpace

After you post your e-thesis, it goes into the MSpace submission pool, and the status will appear as “Awaiting Editor’s Approval”. Your e-thesis will appear in MSpace after a Graduate Studies staff member has reviewed and accepted it.

For help and information about submitting electronic theses, please see Depositing help & FAQ .

Science and Engineering Doctoral Academy

Submitting your thesis

Submission and examination of your thesis is the result of years of hard work. The process of submitting your thesis is coordinated by the Doctoral Academy Exams team.

It is important that you ensure that you plan for your thesis submission and that you understand the deadlines, requirements for presentation and key stages of the process.

The following information and documents offer a step-by-step guide to the thesis submission process.

Completion of the student Notice of Submission Form within eProg – My eProg > My Examination Summary
Completion of supervisor Notice of Submission Form by the main supervisor within eProg – My eProg > My Examination Tasks Note: Supervisor completion of the notice form opens the electronic submission window in eThesis
Completion of the Nomination of Examiners Form by the main supervisor within eProg – My eProg > My Examination Tasks
Approval of examiners by the PGR Tutor/Supervisor or Director within eProg
Submission of a PDF document to Manchester eThesis
Thesis examination by examiners
Examiner recommendations
Ratification of result by the PGR Degrees Panel
Minor corrections or resubmission (this will begin the process again with a Notice of Resubmission appearing in eProg)
Corrections approved by internal examiner and confirmed in eProg (minor corrections only)
Electronic submission window opened by the Doctoral Academy Exams Team following confirmation of corrections
Submission of a final PDF document to Manchester eThesis
Published award (Please note: University policy dictates that the degree award date is the date on which the result was ratified as a pass by the Faculty Postgraduate Research Degree Panel/Chair (step 9). However, the confirmation of award letter cannot be sent until after the final thesis has been submitted and acknowledged)
Registration for graduation

Thesis Preparation & Submission

The final examination of a candidate for a Research Masters or PhD degree is based on the explanation of the candidate’s research in a thesis describing the context, nature, methodology and outcomes of the research, prepared in accordance with international norms.

You will prepare your thesis under the direction of the Principal Supervisor and with the support of your Research Studies Panel. Please liaise with both on your thesis
The Thesis Submission Guidelines outlines the process for preparation, submission, processing and examination of graduate research degree theses. The Theses in Graduate Research Programmes Policy identifies the responsibilities of each party within the University with respect to the preparation, submission, processing, examination, and dissemination of graduate research degree theses.

See Thesis Submission Dates

Submission of Thesis for Examination

You must be a fully registered student and not owe any fees at the time when your thesis is submitted for examination.

You may submit your thesis in 2 ways:

1. via the UCD eThesis System : please see here for further information. Through the system, you will be able to submit your thesis electronically, verify authorship and programme compliance, and track progress through all stages of the examination process.

2. via hard copy: ( note:subject to restrictions due to COVID-19: please see FAQ for further info )

You submit to the Student Desk in the Tierney Building as many soft bound copies of the thesis as there are members on your Examination Committee. There are usually three people on the Examination Committee i.e. internal examiner, extern examiner and the Chair of the Examination Committee. The members of your examination committee are listed on the "UView - Student Enquiry" Screen on your UCD student SIS Web account under the heading "Other Advisors". The theses must be accompanied by a completed Research Degree Examination Form signed by both you and your Principal Supervisor (download Research Degree Examination Form /access here in our Documents & Files).

Submission of Final Thesis

Following the viva voce examination for PhD students and once you have the approval of the internal examiner that you have met the requirements of the Examination Committee you follow these steps:

Step 1: produce a hardbound copy of your thesis
eThesis submission: no corrections sign-off form needed with hardbound thesis
Traditional submission: corrections sign-off form needed with hardbound thesis
Step 3: you submit the hardbound thesis to the UCD Student Desk with the signed Thesis Correction Sign Off Form ( note: subject to restrictions due to COVID-19: please see FAQ for further info )

Further Resources

Documents & files.

View or download the most useful policies, regulations and forms for graduate research students

PhD Lifecycle

View the lifecycle of the PhD programme at UCD, from application to conferring

Viva Voce Examination

View guidance and procedures relating to the viva voce oral examination

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Please note that applications submitted after your submission deadline will be declined.

Doctoral, MSc and MLitt students please note that applications received any earlier than 3-6 months before the thesis submission deadline will be declined and you will be asked to reapply at the appropriate time.

Applications should only be submitted if you know that you need additional time and not 'just in case' you do.

Extension requests for coursework other than the thesis or dissertation (for example, essays, portfolio coursework, the First Year Assessment) should not be submitted via CamSIS - please contact your Department for advice on how to apply.

For taught courses, short deadlines which would not impact on the dates on which the marks would be considered by the Exam Board and Degree Committee can normally be considered locally - see below under 'Your submission date and how to apply'.

Note that a longer extension may result in you completing and graduating later than the rest of your cohort, so you should seek clarification on the impact of this from your Department, Faculty or Degree Committee, particularly if the timing of your degree completion will have an impact on your future plans, such as further study, employment or visa applications.

For all applications made via CamSIS self-service, each case is considered in line with the policy of the Postgraduate Committee, which is set out in the guidance on this page.

Instructions on how to submit an application can be found on the 'Applying for a change in your student status' page. Please check the guidance below before applying.

If you have any questions about applying for an extension, please submit a query here: University of Cambridge Student Registry Office (zendesk.com)

All requests for an extension must include the following information:

Visa issues
Medical issues or family circumstances, where a period of intermission should have been requested or a break from study is currently needed
Attending conferences
Writing/publishing papers
Undertaking further research, unless your supervisor, department or Degree Committee make a very strong academic case for this
A safety net 'just in case' additional time is needed
Employment
Job applications
Not wishing to leave Cambridge
Continued funding
Poor planning - it should be feasible to complete your research project within the maximum time-frame for your degree (for example, 4 years for a full-time PhD). Therefore reasons such as having collected too much data or a change of direction (unless due to circumstances outside your control) will not normally be considered valid
Wanting to incorporate new material at a late stage unless there is a very strong case for this material being essential to your thesis rather than merely enhancing its quality
Needing time for proofreading, editing or support with academic writing or wanting more time in order to improve the quality of your thesis - students are expected to produce a thesis to the required standard within the normal time-frame for submission. In planning your thesis you should factor in time for proofreading/editing.

Research students who do not submit their thesis by their submission date and do not have an extension approved, will be withdrawn from study. They may be able to apply for reinstatement when their thesis is ready for submission for examination but not to continue studying. Temporary withdrawal may not always be possible. You can find more information about the effects of withdrawal from study on the Withdrawal from Study page.

Students on taught Masters courses should contact their Department for information about the penalties applied for late or non-submission of work.

PhD students are advised to read the information outlined on the International Student Office webpage: https://www.internationalstudents.cam.ac.uk/immigration/student-visa/extending-your-visa-current-phd-student

It is advisable for MPhil students to contact the International Student Office to check the implications of a change to your submission deadline. Some considerations include:

Graduate visa eligibility – you may no longer be eligible if your new deadline means that degree approval would not be considered on the same timeline as the rest of your cohort.
Student visa extension – Masters students are not normally eligible for a student visa extension.
ATAS requirements – If ATAS is required for your course and nationality, a change in your course dates may mean that a new ATAS certificate is necessary.

The International Student Office can be contacted by emailing [email protected] .

Your submission date (thesis/dissertation)

If applying for an extension to the deadline for submitting corrections to your doctoral thesis you need to apply in the same way.

If your course does not include a dissertation and you have an extension for other work approved by your Department which means your marks cannot be considered by the Exam Board and Degree Committee with those of your cohort, please forward the approval for your extension to [email protected] so that we can update your record to show why this is still active beyond your original completion date.

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Late submission

What is late submission?

Applying for late submission
After late submission is approved

If you have reached your maximum course duration and your candidature was confirmed on or after 1 January 2018 , but you are unable to submit your thesis, your advisory committee may be able to support you to apply for late submission.

Late submission is an option if you have been disadvantaged during your candidature as a result of research related reasons beyond your control. Late submission may also be approved due to compelling or unexpected, personal or medical reasons that have arisen during your candidature that could not be managed appropriately through the candidature variations available at the time. For more information about what happens after late submission has been approved, please click the after late submission is approved tab on this page.

Late submission can be granted for up to two calendar years for a PhD and up to one calendar year for a masters, otherwise known as your maximum submission date.

The late submission period is typically a period of non-enrolment. You cannot take leave during a late submission period.

Late submission definitions

Maximum course duration :

four years (part time eight years) for a PhD or doctoral degree,
two years (part time four years) for a masters degree.

A calendar year is a period of 365 days and is not dependent on whether your enrolment was full-time or part-time.

Your maximum submission date is the final date by which you must submit your thesis.

If you are not approved for late submission, your maximum submission date will be the same as your maximum course duration date.
If you are approved for late submission your maximum submission date will be extended to the end of the approved late submission period relevant to your degree.

Application and approval of late submission

Your advisory committee applies for late submission on your behalf. The discussion regarding late submission should ideally occur:

at the 3-year, 6-month review for a PhD, and
18-month review for a masters.

If you had commenced but not reached your maximum course duration as at 1 March 2020 the discussion regarding late submission should ideally occur:

at the 4-year (full-time equivalent) review for a PhD, and
at the 2-year (full-time equivalent) review for a masters.

Please make sure that the reasons for late submission are noted on your progress review forms and/or are documented at the meeting properly.

The discussion regarding late submission should include:

the date that maximum course duration will be reached,
whether you have been disadvantaged during candidature as a result of circumstances beyond your control,
whether you have provided a written credible plan for completion of your thesis,
whether you have demonstrated sufficient understanding of the research topic to make completion likely, and
a reminder of the visa implications if you are a student visa holder as late submission is normally a non-enrolled status.

Applications for late submission are considered for approval by the Late Submission Panel in your faculty. To find out how to apply, click the Applying for late submission tab on this page.

If late submission is not approved

If you apply for late submission and it is not approved, and you do not submit your thesis by the date your maximum course duration is reached, your enrolment will be terminated. A termination notice will be sent to you, which includes a date by which you are able to appeal as well as the process for appeal.

A thesis submitted after the maximum submission date and prior to the termination notice being issued, will still be rejected for examination.

If your submission date falls on the weekend or public holiday, you must submit on or before that day. This cannot be used as a reason for not submitting your thesis on time.

Although late submission is typically discussed at a progress review meeting where the outcomes are recorded using an online form, a separate process is required for late submission. Applying for late submission requires additional information and approval steps so an application must be made via a separate form which is prepared and submitted by your advisory committee.

The application process

Discuss thesis plan and potential for late submission application with your advisory committee at least 6 months prior to maximum submission date.

You and your advisory committee receive an email from the faculty graduate research manager about applying for late submission with the application form attached.

Your advisory committee prepare the late submission application and send it to the faculty graduate research manager at least 6 weeks in advance of your maximum course duration date.

The Late Submission Panel considers your application for approval.

You and your advisory committee receive the outcome.

Getting help

If you are experiencing difficulties during your candidature that may affect your ability to progress at any time prior to your expected thesis submission date, access the Finishing on time webpage on the Graduate Research Hub which provides some information on support. You should also discuss any issues with your supervisors. Your local graduate research administrator can also be contacted to discuss your options.

If you have a chronic health condition, you are encouraged to register with Student Equity and Disability Services (SEDS). SEDS can create an adjustment plan/document that recognises your needs but does not necessarily disclose your condition. The adjustment plan will be held on your record. You can refer to your adjustment plan when making leave or other relevant applications, rather than requiring separate medical certificates.

Late submission is normally a period when you are not enrolled. The Late Submission Panel may decide that due to circumstances presented in the late submission application, access to a laboratory, electronic library resources or studio (for example) would be required, and will approve you to be enrolled for part of the late submission period. The late submission start date will still be the date your maximum course duration is reached.

Three months before your late submission end date, referred to as your maximum submission date, your faculty graduate research administrator will send you a reminder to submit your thesis.

If you do not submit your thesis by the maximum submission date, the University will be unable to accept your thesis and your enrolment will be terminated.

Access to University facilities during late submission

If you are approved for a period of late submission you are expected to be at the final writing up stage. Access to email will continue during this period.

If you need access to physical University facilities and electronic library resources, a period of enrolment will need to be determined by your advisory committee. They will include the reasons for enrolment and the length of time required in the late submission application. Your period of enrolment will give you the ability to apply for a new student card so you can maintain building and full library access.

If you need access to library borrowing rights and you have not been approved to be enrolled during the late submission period, you will need to apply for complimentary membership .

Thesis submission

Your focus during the late submission period is to submit your thesis for examination. However, be aware there are other tasks to complete in preparation for submitting your thesis. Please review the examination webpages well in advance of when you intend to submit to ensure you have completed all the necessary prerequisites for submitting your thesis and that it is ready for examination. If you experience any issues with your IT access, it is recommended that you first reset your password and if issues persist contact Student IT . If the issue is still not resolved, contact Graduate Research (Student Administration).

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Submitting your eThesis

Postgraduate Research Students are required to submit an electronic version of their thesis as part of the PGR examination process.

Electronic submission is completed via the eThesis submission portal:

eThesis submission portal (log in required)

Following successful final submission, University of Manchester eTheses are available via the institutional repository, Pure , and discoverable via the University’s Research Explorer and Library Search .

eThesis Submission FAQs

1. Where is the link to submit my eThesis?

You can submit your eThesis here: https://my.manchester.ac.uk/portlet/etd . Scroll down to ‘PGR Services’ and click on the link for ‘eThesis submission’.

2. I’m planning on publishing content from my thesis. Can my thesis still be Open Access?

The majority of PGR students will be able to comply with the Presentation of Theses policy by selecting either immediate Open Access or Open Access with a 12 month embargo, for their final eThesis. You can find more information about publishing your thesis here.

If you're planning to submit a Journal format thesis , there are likely to be additional considerations related to sharing your thesis, so we recommend consulting our Journal format thesis submission guidance .

3. I’ve submitted the final version of my thesis but I can’t find it online. When will it be Open Access?

If you selected ‘Immediate Open Access’ as the access level for your final eThesis but you can’t find it online via Research Explorer, please contact the eThesis Support Service and we will investigate this for you.

If you selected a 12 month, 2 year, or 5 year embargo (or if you selected ‘Indefinitely closed’) it will not be available online until the end of this embargo period.

4. The personal information or supervisor details are wrong. Can these be changed?

If you notice that your personal details, or the details of your supervisor, are wrong when submitting your eThesis online or the viewing the webpage of your eThesis online via Research Explorer, please contact the eThesis Support Service .

5. How do I record supplementary data when I submit my thesis online?

You can include any supplementary material or data by recording the details of these on Step 3 of the eThesis online submission form. Space to record these are in two free text-boxes marked ‘Describe any digital materials that make up your thesis and are not submitted here’ and ‘‘Describe any non- digital materials that make up your thesis and are not submitted here’.

6. Do I need to submit physical copies for the examination version and/or final version of my thesis?

Submission of physical copies of the thesis is NOT required.

7. I can’t see my submission window

Your submission window is opened automatically once you have completed your Notice of Submission form and you should receive an email advising you that your window is now open. If you have not received this or your window is not displaying when you log in, you should contact your PGR administrator for advice.

8. I have received an error message while trying to submit

If you do receive an error message then please contact the eThesis Support Service and we will be able to investigate this for you.

Examination submission

You will be notified by email when your PGR Administrator has opened a submission window for you.

You are required to select your preferred access level for your final eThesis when completing examination submission. The University's Presentation of Theses policy requires that all final Postgraduate Research eTheses are made Open Access no longer than 12 months after submission, unless an exception to the policy is required for reasons of sponsorship or sensitive content. Your final eThesis access level is subject to supervisor approval. See Access to your final eThesis for more information.

After submitting your examination eThesis, your supervisor will be notified of your preferred access level and prompted to approve or override your selection. You will be notified via email once your supervisor confirms your access level.

Depending on the recommendations of your examiners, you may be required to complete resubmission of your eThesis. In this case, a resubmission window will be opened by your PGR Administrator.

When you’re ready to submit of your final eThesis, your PGR Administrator will open a final submission window for you to complete. Once final submission is completed, your final eThesis will be available via the institutional repository, Pure , and discoverable via the University’s Research Explorer and Library Search .

Help and guidance

Download our eThesis submission guide for detailed information to support your eThesis preparation.

To help you prepare for your eThesis submission, you may wish to view these screenshots of the eThesis submission form:

Screenshots: eThesis examination submission form

Screenshots: eThesis final submission form

You should familiarise yourself with the University’s regulations and guidance notes on submission and presentation of Postgraduate Research theses:

University Ordinances and Regulations for Graduate Education
Code of Practice for Postgraduate Research Degrees
Presentation of Theses Policy
Guidance Notes for the Presentation of Masters Level Dissertations

Your Postgraduate Research Development team will be able to provide training and guidance on thesis preparation and submission.

You can also contact the eThesis Support Service if you would like more information or assistance.

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Your eThesis must be in PDF format
Large files take longer to upload. Reduce the size of your eThesis file as much as possible

The eThesis team is here to support you; contact us if we can provide more information or assistance.

Library services
Researcher services
Prepare your eThesis
Access to your final thesis
Journal format theses
Sharing your thesis research data

Thesis submission extension fees

If you are submitting your thesis as a non-registered student you may have to pay a submission extension fee.

If you do not submit your thesis by the end of your period of completing research status , your registration as a student will end. At this point you will need to apply for permission to submit your thesis. Your supervisor will need to support this request by completing the suspension of regulations form, giving the reasons for your late submission and the date by which you intend to submit your thesis. This should be emailed to the Research Degrees section.

Download the suspension of regulation request form

If approved, you will be liable for the submission extension fee as given in the table below.

Submission Extension Fees for session 2023-24

Submission extension fees for session 2022-23.

You will be sent an invoice for the submission extension fee once your thesis has been submitted. In all cases the result of your examination will be withheld until the payment has been made.

Thesis Submission

Turnitin check on theses.

Workflow of Compulsory Plagiarism Check on RPg Theses

Thesis Examination Procedure

Flowchart of Thesis Examination Procedure

Guidelines on Thesis Submission

Regulations Governing the Format, Binding and Presentation of Theses for Higher Degrees by Research
Preparation, Submission and Examination of Theses (From the Graduate School Handbook)
Preparing and Submitting Your Thesis: A Guide for MPhil and PhD Students
The Library's Subject Guides on Writing Theses and Dissertations
Submission of Dataset of Research (if applicable)
Editing of Abstracts of Research Postgraduate Theses
Electronic Thesis Submission (Final Thesis)
Printing of Final Bound Thesis

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Submitting your thesis

Submitting your thesis, introduction.

You have now finished writing up your thesis and are ready to submit – well done!

Please remember that the submission of your thesis is a formal process, just like sitting an examination. You need to take some time to familiarise yourself with the process you will need to follow when you are ready to submit your work. If you don’t submit in the correct way, and with the appropriate documents, it may be classed as a non-submission which could result in your withdrawal from the programme. If you are in any doubt as to the submission requirements, please speak to your School PGR Admin Team.

Covid-19 Impact Statement

The University realises that the Covid-19 pandemic (including consequent closures of campus and national and international lockdowns) has directly or indirectly impacted the work of many of our PGRs.

To acknowledge this, we have introduced Covid-19 Impact Statements that will allow you to describe any restrictions or difficulties experienced in undertaking your research as a result of Covid-19, and to provide details of any alternative arrangements made to complete your work.

It will allow you to provide a contextual overview to support your examiners’ understanding of any changes to the originally planned research activities, due to unforeseen circumstances caused by the pandemic.

Please see the Covid-19 Impact Statement Guidance for further information. A copy of the Covid-19 Impact Statement form can be found further below.

When you are ready to submit

At the point of submission, you must ensure you:

Upload a PDF copy of the complete thesis to Turnitin. It is important to note that the thesis should only be uploaded to Turnitin once it is ready to be submitted as a final version, as it cannot be removed. If you need to submit a compressed version to Turnitin owing to file sizes, and you provide the School with a non-compressed version to send to the examiners, you must make this clear in your submission declaration.
Complete and send the appropriate submission paperwork (see below) to your School PGR Admin Team by email.
Submit any accompanying materials that need to be examined alongside the thesis to your School PGR Admin Team by email. If you have material that cannot be submitted via email (either because the file size is too large or because of the format of the material), please contact your School PGR Admin Team for advice. Please also make sure you make reference to any accompanying material in your submission declaration, to ensure your full submission is shared with the examiners.

If you do not submit in line with the University's requirements or submit on time, this may be classed as a non-submission and you risk being withdrawn from your programme For questions regarding the submission process, contact your School PGR Admin Team .

All relevant forms relating to the submission of your thesis, can be found in the table below.

How to submit your Thesis

All versions of your thesis being put forward for final examination (either initial submission or after any amendments have been made), must be submitted to the PGR Thesis Submission Area in Turnitin , as part of the submission process.

Before submitting your thesis to Turnitin, please ensure you have read the guidance below:

You can upload a copy of your thesis to the draft Turnitin submission area which can support you to identify where your work should be referenced or has been poorly paraphrased. The draft Turnitin area can be found on your School BrightSpace page – see your supervisor if you are unsure how to find this.
Your work should be uploaded in pdf format.
If you need to submit a compressed version to Turnitin owing to file sizes, and you provide the School with a non-compressed version to send to the examiners, you must make this clear in your submission declaration.
Both the submission to Turnitin and the and the submission paperwork, form part of the University's requirements for submission. If you fail to supply either of these by the deadline, your work could be classed as a non-submission and withdrawn from your course.
Once you have uploaded your thesis to Turnitin, no further changes to the work can be made. You should ensure that any proof-reading and supervisory review of the work is made in good time to meet your submission deadline.
You must not submit a copy of your thesis direct to your examiner/s.

All other submission paperwork and accompanying files should be emailed to your School PGR Admin Team .

If you require any support with submitting your thesis, please speak to either your supervisor or your School PGR Admin Team.

What happens next?

Once your school PGR admin office has received your thesis and all the required paperwork, it will come to the central Registry Team who will oversee the examination phase. We will keep in touch with you throughout this process, starting with confirmation of when we receive your work. Please remember, if you do not have an examination team in place when you submit, your thesis cannot come to Registry as we are unable to start the process without the examiners in place and formally appointed.

The first stage of the examination process for all awards is a review of the Turnitin originality report. We will not send out your work to the examination team until the internal examiner has confirmed there is no cause to suspect research misconduct.

Under no circumstances should you contact the examination team direct before the examination; in the period between the first examination and any resubmission, if you need clarification of required amendments you should speak to Registry who can contact the examiners on your behalf.

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IMAGES

Thesis Timeline Template
PHD Thesis Synopsis Sample
(PDF) PhD Thesis Presentation
Master Thesis Writing Help : Why use our custom master’s dissertation
Guide to Write a PhD Thesis
Phd thesis sample by PhD Thesis Online

VIDEO

Writing That PhD Thesis
PhD Thesis Defense. Vadim Sotskov
PhD challenge. How to finish PhD in 1 year?
Submitting your Thesis
PhD
How to prepare a thesis for a PhD work

COMMENTS

Don't miss your PhD deadline
Credit: Adapted from jossdim/Getty. Horror stories about the final weeks, days and hours before a thesis submission deadline are common among people with PhDs in both the sciences and humanities ...
I missed the PhD application deadline, what now?
Eligible candidates can enrol and start their PhD at any time of year. If you are a New Zealand student, you must enrol within 3 months of your unconditional offer. If you are an international student, you must enrol in the programme within 6 months of your unconditional offer. Share.
Thesis submission
PhD theses should not exceed 100,000 words . MPhil theses should not exceed 60,000 words . ... there is no recourse to submit a thesis late and an extension to thesis pending must be requested. Quality Manual: policy on extension to thesis pending. Quality Manual maximum period from initial registration . How to submit.
Lessons learnt from a PhD thesis submission
Your PhD thesis is the fruit of your own work and effort, but keep in mind that you cannot control everything. Lesson 2: Expect delays. Had I known a year ago what I know now, I would have listed four dates for each task leading to the submission of my PhD dissertation: an early start, an early finish, a late start, and late finish.
Submit your thesis
Late submission - or failure to deposit your thesis - constitutes failure of your degree. In cases where exceptional circumstances exist, you may apply for an extension to your submission deadline in advance of your deadline; a pending extension request is not sufficient.. The submission and deposit of theses is governed by Regulation 2.7 and section 12 and section 13 of the Policy on Research ...
Submitting Your Thesis/Dissertation : Graduate School
Submitting Your Thesis/Dissertation. Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms. The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process ...
How to submit a PhD thesis
Also if, like Bob, you did write a perfect introduction by the end of your first year, that's also fine, but do try to keep the looks of horror to a bare minimum - they are not helpful. Do not - I repeat do not - finish proofing, print, bind and post off your thesis on the submission date.
Submit Your Dissertation or Thesis
Instead, Stanford recommends that any patent filings relating to material described in the dissertation or thesis occur prior to submission, whether or not the dissertation or thesis is under delayed release. If you have any questions, please contact Stanford's Office of Technology Licensing at (650) 723-0651 or [email protected].
Submitting your thesis and beyond
Thesis submission date expiry and late submission. Your final thesis submission date will correspond to the maximum period of your candidature, that is for a PhD (4.5 EFTSL/years if you commenced prior to 1 March 2020, and 4 EFTSL if you commenced on or after 1 March 2020) or MPhil (2 EFTSL if you commenced on or after 1 March 2020). ...
PDF Submitting your thesis
31 July. If you submit your thesis later than these timescales, your degree may still be awarded, but you will have to ask to attend the next available Graduation date. 5. Submission of your thesis for examination 5.1 One electronic copy of your thesis must be submitted for examination. 6. Submission of your final thesis for award and other
What date goes on your hardbound PhD thesis?
In this case, you will have a certain period (often three months) to make the corrections, which the internal examiner will check before formally accepting the thesis. (There is usually no second viva on the corrected thesis.) In this case, the date on the hardbound thesis should be the date that the corrected version is completed and given to ...
Submitting your thesis for examination (PhD, EdD, MD, BusD, MLitt, MSc
The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file (s) you upload when submitting your thesis. Postgraduate students must keep a minimum number ...
Submit your thesis or practicum
The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies: The student will receive an email confirming that their thesis has been received.
Thesis submission
The process of submitting your thesis is coordinated by the Doctoral Academy Exams team. It is important that you ensure that you plan for your thesis submission and that you understand the deadlines, requirements for presentation and key stages of the process. The following information and documents offer a step-by-step guide to the thesis ...
PDF Guidelines on Thesis Submission
1. Duration of Study. The University of Glasgow has a four year limit for full-time submission and six years for part-time students from the start date to the submission of a PhD thesis. The regulations governing the minimum and maximum duration of study are contained in the University Calendar and are noted below for information.
Thesis Submission| UCD Graduate Studies
Submission of Final Thesis. Following the viva voce examination for PhD students and once you have the approval of the internal examiner that you have met the requirements of the Examination Committee you follow these steps: Step 1: produce a hardbound copy of your thesis. Step 2: the Internal examiner will sign the Thesis Correction Sign Off ...
Extending your submission date
Submission deadline: How to apply: PhD, EdD, BusD, MSc and MLitt: 4 years from admission date (full-time) or 7 years (part-time). Your submission date is under 'Thesis Submission Details' on the academic tile in your CamSIS self-service. If your submission deadline falls over a weekend you will still be required to submit by this date.
Late Submission
Late submission definitions. Maximum course duration: two years (part time four years) for a masters degree. A calendar year is a period of 365 days and is not dependent on whether your enrolment was full-time or part-time. Your maximum submission date is the final date by which you must submit your thesis.
Format, bind and submit your thesis: general guidance
be covered in medium blue cloth (e.g. water resistant material) be lettered in gold up the spine with degree, year, name and initials in the same form as UCL records, with letters 16 or 18 point (.25 inch) - thesis submitted for examination in November and December should have the following year lettered on the spine.
Submitting your eThesis (The University of Manchester Library)
You can include any supplementary material or data by recording the details of these on Step 3 of the eThesis online submission form. Space to record these are in two free text-boxes marked 'Describe any digital materials that make up your thesis and are not submitted here' and ''Describe any non- digital materials that make up your thesis and are not submitted here'.
Thesis submission extension fees
From 4 to 6 months. £1,423. From 7 to 9 months. £2,134. 10 months upwards. £2,845. You will be sent an invoice for the submission extension fee once your thesis has been submitted. In all cases the result of your examination will be withheld until the payment has been made. If you are submitting your thesis as a non-registered student you ...
Thesis Submission
Preparing and Submitting Your Thesis: A Guide for MPhil and PhD Students. The Library's Subject Guides on Writing Theses and Dissertations. Submission of Dataset of Research (if applicable) Editing of Abstracts of Research Postgraduate Theses. Electronic Thesis Submission (Final Thesis) Printing of Final Bound Thesis.
Submitting your thesis
Item Description; Research Degree Submission Forms: This set of forms includes: Research Degree Coversheet and Candidate Declaration (to be completed by the PGR);. Repository Form (to be completed by the PGR) - Although a copy of the thesis will be placed in the University's online repository at the point of award, section 10 of this form allows PGRs to place an embargo on their thesis so that ...

Don’t miss your PhD deadline

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Depositing your thesis

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ProQuest Submission Steps

Step 1: Begin Submission Process

Step 2: Publishing Options

Step 3: Read and Agree to ProQuest and University Distribution License

Step 4: Enter Thesis/Dissertation Information

Step 5: Upload PDF and Supplemental Files

Step 6: Upload Required Documents

Step 7: Register for Copyright

Step 8: Order Copies

Step 9: Review and Submit

Step 10: Submitting Revised PDF (if needed)

How to submit a PhD thesis

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Submitting your thesis and beyond

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Preparing your thesis

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Thesis submission date expiry and late submission

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