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PhD/MPhil Thesis - a LaTeX Template

A new version of this, by Krishna Kumar, is available. Features include -

• Conforms to the Student Registry PhD dissertation guidelines and CUED PhD guidelines
• Supports LaTeX, XeLaTeX and LuaLaTeX
• Adaptive Title Page: Title page adapts to title length
• Title page with both College and University crests.
• Print / On-line version: Different layout and hyper-referencing styles
• Pre-defined and custom fonts (Times / Fourier / Latin Modern) with math support
• Supports system fonts (XeLaTeX)
• Pre-defined and custom bibliography style support (authoryear / numbered / custom)
• Custom page styles: 3 Different Header / Footer styles
• Pre-defined and custom margin size
• A separate abstract with thesis title and author name, along with the titlepage can be generated by passing the argument abstract to the document class.
• Option to generate only specific chapters and references without the frontmatter and title page. Useful for review and corrections.
• Draft mode: Draft water mark, timestamp, version numbering and line numbering

July 2018: On CUED's central Linux system, you'll need to change Preamble/preamble.tex , commenting out the \usepackage{siunitx} ... line by putting a % symbol at the start of it. (some of our packages are too out of date)

Downloading

• LaTeX Template - https://github.com/kks32/phd-thesis-template/releases/tag/phd-latex-template-latest-stable
• LaTeX Template - https://github.com/kks32/phd-thesis-template/releases/latest
• LyX Template - https://github.com/kks32/PhDThesisLyX/releases

Older versions are still available, but no longer supported.

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Thesis Submission

Turnitin check on theses.

• Workflow of Compulsory Plagiarism Check on RPg Theses 

Thesis Examination Procedure

• Flowchart of Thesis Examination Procedure

Guidelines on Thesis Submission

• Regulations Governing the Format, Binding and Presentation of Theses for Higher Degrees by Research 
• Preparation, Submission and Examination of Theses (From the Graduate School Handbook)
• Preparing and Submitting Your Thesis: A Guide for MPhil and PhD Students
• The Library's Subject Guides on Writing Theses and Dissertations
• Submission of Dataset of Research (if applicable)
• Editing of Abstracts of Research Postgraduate Theses 
• Electronic Thesis Submission (Final Thesis) 
• Printing of Final Bound Thesis 

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Your MPhil research proposal should be approximately one page in length.

• Your research proposal should clearly articulate what you want to research and why. It should indicate a proposed approach to your given field of study. It should nevertheless retain sufficient flexibility to accommodate any changes you need to make as your research progresses.
• You should try to show how your postgraduate plans emerge from your undergraduate work and may move it on.
• You should try to show how your proposed research will build on existing knowledge or address any gaps or shortcomings.  You should accordingly mention existing scholarship, if necessary with certain qualifications – (eg. ‘Smith has written extensively on the theatre of Pirandello, but fails to mention…).
• Identify a potential Supervisor.

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Using Word for your Thesis

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Useful resources

• Writing a thesis
• The APA style unnumbered headings thesis template (DOC file, 52.7 KB)
• The automatically numbered headings thesis template (DOC file, 53.5 KB)
• The Reference guide to writing your thesis using Word and Endnote (PDF file, 2,442.0 KB)
• Plagiarism in theses and dissertations - avoiding it

Videos on using Word effectively with Styles, Figures, Tables, Cross referencing

Thesis template - Introduction (QMH video, 3m09s)

Thesis template - Styles (QMH video, 3m15s)

Thesis template - Figures, tables and cross references (QMH video, 6m00s)

Thesis template - Master and sub documents (QMH video, 3m00s)

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UNSW Thesis Template

UNSW Thesis Template 2020 based on: https://ctan.org/tex-archive/macros/latex/contrib/unswthesis

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HKBU PhD/MPhil thesis template as well as key steps for submission

lileipisces/HKBUthesis

Folders and files, repository files navigation, hkbu thesis.

Hong Kong Baptist University (HKBU) PhD/MPhil thesis template (validated in May 2022) and the key steps that go through from initial draft to final submission

• Original Template whose format no longer satisfies the requirements of HKBU
• Related Template which is a complete thesis, so it may take you some time to clean it

All pull requests are welcome, in case the regulation changes!

Official Procedure for Thesis Submission

• Click the above link to see a detailed procedure for thesis submission as well as oral examination before preparing your thesis
• You may wish to find former student theses in your area. This page shows PhD theses in the Department of Computer Science, but you can modify the filters to find theses of MPhil or in other departments
• The following are some key steps that should supplement the official submission procedure

1. Thesis Title Confirmation

• A Title Memo Template for confirming your thesis title before thesis submission

2. Board of Examiners

• Besides the Principal Supervisor's Declaration and Appointment of Board of Examiners for your supervisor to complete, students in the Department of Computer Science should also submit a Request for Appointment of Examination Examiner and Oral Defense to the department

3. Submission of Thesis (for Examination)

Write your thesis with the template provided in this repository

After completing your thesis, make a similarity index on Moodle (course GS8008 -> Turnitin assignment).

Submit your thesis and the similarity report

After two weeks (in my case), your thesis may be approved for examination. Or Graduate School may inform you of a rejection due to high similarity index. In the latter case, you may rephrase your thesis, or justify yourself if it is similar to your own published papers/preprints (e.g., >40%):

• Go to the system when the similarity score is ready, and then click the color bar to see the detailed report. At the top right corner, click the similarity score, you will see the match overview. At right hand slide, Click the top few links (similarity >= 1%) to see which papers overlap with your thesis. Sometimes you may need to further click the link on the pop-up window
• Seek the consent of all your co-authors (including your supervisor) for writing your collaborated work into your thesis. Send an email to each of them and get a reply. Put their replies in a PDF file
• Find the licenses of your published papers. After your paper is published, ACM should send you an attached copyright; Springer should send you an email of copyright; ACL and arXiv use CC BY 4.0 (click and save this page as a PDF file). Put all the licenses in a PDF file
• Justify the high similarity index of your thesis by modifying the Title Memo Template . Together with the consent file and license file, send the justification (endorsed by your supervisor) to Graduate School for their re-consideration of your submission. Hopefully, you may be informed that your submission is exceptionally approved

After your thesis is approved for examination, you will be informed to pay the continuation fee. Deposit the money, and then send Graduate School the receipt. After that, your thesis will be sent to external examiners for assessment, which will take 1 to 4 months

4. Oral Examination

• After receiving the comments of external examiners from Graduate School, you can start to prepare for your oral examination

5. Submission of Revised Thesis (for Format Check)

• After the oral examination, revise your thesis according to the comments of external examiners
• Summarize your revisions with Summary of Changes Template , and then fill in the Confirmation Memo Template which should be approved by your supervisor
• Send your revised thesis, summary of changes, and confirmation memo to the chair of your oral examination for acceptance
• Submit your revised thesis and the confirmation memo

6. Submission of Final Thesis (for Graduation)

• After format checking, submit your final thesis

7. Approval of Graduation

• Click the link in the official procedure corresponding to this section to check senate meeting schedule. Few days after the senate meeting, your student email account will receive an e-transcript where it says "the student was approved by the senate to graduate"

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MPhil by thesis Rules and Regulations

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University Regulations

The MPhil by thesis is subject to General Regulations and course-specific Special Regulations in the Statutes & Ordinances ( Ordinances, Chapter VII ). Special Regulations specify word limit and format of the thesis. Word limits must be strictly observed.

Astronomy MPhil by thesis : A thesis of not more than 15,000 words in length, exclusive of tables, footnotes, bibliography, and appendices, on a subject approved by the Degree Committee for the Faculty of Physics and Chemistry.

Chemistry MPhil by thesis : A thesis of not more than 15,000 words in length, including summary/abstract, tables and footnotes, but excluding table of contents, photographs, diagrams, figure captions, list of figures/diagrams, list of abbreviations/acronyms, bibliography, appendices and acknowledgements, on a subject approved by the Degree Committee for the Faculty of Physics and Chemistry

Materials Science and Metallurgy MPhil by thesis : A thesis of not more than 15,000 words in length, exclusive of tables, footnotes, bibliography, and appendices, on a subject approved by the Degree Committee for the Faculty of Physics and Chemistry.

Physics MPhil by thesis : A thesis of not more than 15,000 words in length, exclusive of tables, footnotes, bibliography, and appendices, on a subject approved by the Degree Committee for the Faculty of Physics and Chemistry. 

Terms of study and residence

Full time students must complete at least three terms of study AND keep three terms of residence (find more information here ).

Code of Practice for Research Students

Students taking the MPhil by thesis are subject to the University's Code of Practice for Research Students . Do not look at the Code of Practice for Masters students as this is for taught/by Advanced Study courses only. All candidates must make themselves aware of the content of the  Code of Practice and of the University's rules on  Good practice in research and the avoidance of plagiarism .

If you can't find the page you are looking for or find a broken link do let us know (please use the email link in the 'Contact us' section below).

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Coronavirus advice from the University

Office closures

The Degree Committee for the Faculty of Physics & Chemistry will be closed from 5pm on Thursday 28 March 2024 and will reopen again on Tuesday 2 April 2024. Research degree theses should still be submitted by your submission deadline even if that falls over the holiday period.

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Guidelines on Conducting MPhil and PhD Thesis Examinations

A. introduction.

• The thesis examination is mandatory for those enrolled in research postgraduate programs. It is conducted by a Thesis Examination Committee (TEC).
• An MPhil TEC normally consists of at least three faculty members. One is the thesis supervisor; if there are two thesis supervisors, they will both be on the committee, which will then comprise four members. Of the other two members, one is appointed as Chairperson. All three (or four) are voting members.
• A PhD TEC normally consists of a Chairperson and at least five voting examiners. The examiners include the thesis supervisor(s), two faculty members from the candidate’s major Department, one faculty member from outside the Department, and one faculty external to the University who has expertise in the field being examined.

B. Protocol

• A thesis examination takes place in a single session, comprising four parts. The first two parts are open to all members of the University and to departmental guests. The third part is closed to all but the candidate and the TEC, and the fourth is a closed session of the TEC in the absence of the candidate.
• The first part is an oral presentation by the candidate, emphasizing the major elements of the research and the results obtained. The candidate is expected to apportion no more than 60 minutes for the presentation.
• The second part is an open questioning session, involving the TEC members, and others in attendance. During this part of the examination, all questions are addressed through the Chairperson, and any dialogue is limited to the candidate and the individual questioner.
• The third part is a closed session involving a less formal discussion between the candidate and the TEC. Other than the candidate and the TEC, other persons are not ordinarily allowed to attend this part. However, in exceptional circumstances, with the prior agreement of the candidate, the thesis supervisor and the TEC Chairperson, other persons may be allowed to attend as observers. It should be noted that observers are not permitted to participate in the examination or attempt to influence the examiners in their assessment of the thesis examination. At the end of this part of the examination, the candidate and any observers must leave the examination venue.
• The fourth and final part is a closed session involving only the TEC, who then assess the quality of the thesis, and the performance of the candidate during the examination. In arriving at a decision, the votes of members of the TEC carry equal weight.
• The TEC will convey the outcome of the thesis examination to the student immediately after the thesis examination. The outcome will be recorded in a proforma report, the “ Report on Thesis Examination Results for Research Postgraduate Degrees ”, as described below.

The examination result will be reported in a proforma entitled “ Report on Thesis Examination Results for Research Postgraduate Degrees ” and submitted by the TEC Chairperson.

• This Report comprises several parts, to be completed by the examiners. Some parts need to be completed before the examination.
• The TEC Chairperson shall collect Part 2 of the report from all the examiners and complete Part 3 and Part 4.1 of the report.
• The report must include all comments that the TEC or the Chairperson wishes to make on the conducting of the examination, the quality of the thesis, the contribution of the thesis to the field of study, the performance and competency of the candidate in the thesis examination, and any other remarks relating to the thesis and the examination.
• All TEC members must sign the report.
• The TEC Chairperson shall return the completed form to Department for further follow up, as described below.

The Chairperson is also required to submit an online “ Chairperson’s Report on Thesis Examination ” to the HKUST Fok Ying Tung Graduate School (FYTGS)  within one week from the date of the thesis examination, reporting any irregularities observed during the conduct of the thesis examination.

D. Outcomes

A thesis examination, whether MPhil or PhD, will have one of the following results:

• Passed subject to minor corrections;
• Passed subject to major corrections;
• Failed but may be resubmitted; or

The protocols for handling each outcome are described below.

• Procedure. The Chairperson will forward the completed “ Report on Thesis Examination Results for Research Postgraduate Degrees ”, together with the final thesis, to the head of the candidate’s Department. After signing the report, the Department Head/Program Director will forward it to the Dean or the Dean’s designee for endorsement. Finally, the Department will forward it to the Academic Registry for action and record.
• Thesis submission deadline. If a thesis has been graded “Passed”, the candidate must, within one week of the date of the thesis examination, submit an electronic copy of the final thesis, together with the electronic copy of the authorization page containing the student’s signature, and a signature page containing signatures of the thesis supervisor(s) and Department Head/Program Director, to the University’s Thesis Submission System.
• Procedure. In this case, the Chairperson should pass the entire set of documents to the thesis supervisor(s) who should keep the report until the candidate has submitted a revised thesis to his/her satisfaction before the deadline as described below. The full set of documents, with the final thesis, should then be forwarded to the Department Head/Program Director and the Dean or the Dean’s designee for endorsement before passing to the Academic Registry for action and record.

Thesis submission deadline. In this case, the final thesis and the iThenticate report must be submitted within three months from the date of the thesis examination, or a date specified by the TEC, whichever is earlier. The iThenticate report should be handed in to the supervisor(s), via the Department for review and endorsement.

• The thesis supervisor will record whether the corrections are satisfactory in the “ Report on Thesis Examination Results for Research Postgraduate Degrees ”.
• Upon approving the thesis, the supervisor will forward the signed report, together with the final thesis, to the Department to obtain signatures of Department Head/Program Director.
• Candidates should allow sufficient time for the above approval processes.
• Finally, the candidate must submit an electronic copy of the final thesis, with the electronic copy of the authorization page containing the student’s signature and the appropriate signatures of approval, to the University’s Thesis Submission System.
• Procedure. In this case, the Chairperson should pass the entire set of documents to the thesis supervisor(s) who should keep the report until the candidate has submitted a revised thesis approved by the TEC before the deadline as described below. The full set of documents, with the final thesis, should then be forwarded to the Department Head/Program Director and the Dean or the Dean’s designee for endorsement before passing to the Academic Registry for action and record.

Thesis submission deadline. In this case, the final thesis and the iThenticate report must be submitted within 12 months from the date of the thesis examination, or a date specified by the TEC, whichever is earlier. The iThenticate report should be handed in to the TEC via the Department for review and endorsement.

• The revised thesis requires the approval of the full TEC.
• The TEC may recommend that a re-examination be held before a final assessment is arrived at. If a re-examination is required, the TEC membership should be the same as that for the first examination, unless otherwise recommended by the Department or FYTGS. In this case, the protocol is repeated, as for the first examination.
• The TEC will need to indicate whether the major corrections are satisfactory by completing the “ Report on Thesis Examination Results for Research Postgraduate Degrees ”. If the members are satisfied with the revised thesis, the final thesis must be submitted, with the electronic copy of the authorization page containing the student’s signature and the appropriate signatures of approval, to the University’s Thesis Submission System.
• In this case, the Chairperson should forward the duly completed “ Report on Thesis Examination Results for Research Postgraduate Degrees ” to the head of the candidate’s Department. After signing the report, the Department Head/Program Director will forward it to the Dean or the Dean’s designee for endorsement.
• The TEC membership may or may not be the same as that for the first examination.
• Failure in the second attempt of thesis examination will result in the automatic withdrawal of the candidate from the program of study and termination of registration at the University.
• Timeline. At least six months should pass before the second thesis examination. The protocol is repeated, as for the first examination.

E. Submission of Final Thesis

Thesis copy. On successful completion of the thesis examination, and after any required corrections, a candidate must submit a copy of the thesis (either hard or electronic) to the Department.

For final theses which have been graded “Passed subject to minor corrections” or “Passed subject to major corrections”, students are required to submit the thesis for originality check via iThenticate. The iThenticate report should be handed in to their thesis supervisor(s), and the Thesis Examination Committee if applicable, for review and endorsement via their Department.

The Department will arrange for the appropriate signatures of approval to be obtained, and then return the signed copy to the candidate. The candidate will upload and submit the Signature Page and the Authorization Page as a PDF file and the final thesis as another PDF file to the University’s Thesis Submission System. The candidate does not need to replace the two unsigned pages in the thesis PDF with the scanned signature pages. The candidate will receive email acknowledgement of successful upload. The final thesis will be forwarded to the thesis supervisor(s) for approval via the Thesis Submission System. 

Note: Candidates should allow sufficient time for the thesis supervisor(s) to check and verify their final version of the thesis, and for the Department to obtain signatures of approval before the submission deadline.

• The “ Report on Thesis Examination Results for Research Postgraduate Degrees ” will be submitted by the Department to the Academic Registry.
• Other documents. Candidates are also required to submit other documents to the Department together with the final thesis. Details are available on the FYTGS website.
• Failure to meet submission deadline. If a candidate fails to submit the final thesis before his/her specific deadline, the candidate will be deemed to have failed to meet the thesis examination requirements of the University and to have failed the requirements of the degree program being pursued. If the candidate fails to meet the deadline in submitting the final thesis, and the delay is through no fault of the candidate, the candidate may appeal for an exception to the above rules in a written letter. The appeal must be supported by the thesis supervisor(s) and PG Coordinator of the Department, and endorsed by the relevant School. It should then be submitted to FYTGS for further arrangements.