how to change slide master in a powerpoint presentation

Slide Master in PowerPoint – A Complete Beginner’s Guide!

By: Author Shrot Katewa

When I first started using PowerPoint, I had no idea about the “Slide Master”. In fact, when I first learned about it, I was quite confused. I didn’t quite understand its purpose and how it worked. Furthermore, some of the changes I made to the slide master were scary at first simply because I didn’t understand how it worked!

Slide Master in PowerPoint allows you to have master control over all slides. It allows you to make changes to all slides at once. You can also use the slide master to create footers, add watermarks and slide numbers, generate custom presentation templates, edit placeholders, among other things.

Retrospectively thinking, having a “Slide Master” in PowerPoint is such an important feature! Knowing how to use the slide master properly can help you save a lot of time while creating a presentation!

So, in this article, I’ll share with you all the details you need to know about a Slide Master in PowerPoint. Without further adieu, let’s get started!

1. What is the Slide Master In PowerPoint and Why is it Used?

Slide Master is a Microsoft PowerPoint feature that allows you to easily edit all the slides at once or the individual slide layouts of a presentation.

1a. What is a Slide Master?

The slide master in Microsoft PowerPoint contains all the information on the slide layout as well as the theme of a presentation. This includes the fonts, color, effects, background, and the size and position of the placeholders.

To access the slide master, first, click on the “View” tab in PowerPoint . Then, click on the “Slide Master” option. This will open the slide master view in PowerPoint.

The master slide is the top slide in a hierarchy of slides in a presentation (as shown in the image above). Changes that you make to the master slide impact all the slides in the slide master.

It is important to note that the actual design and content of the presentation must be added to the slides in the “Normal View”. Any images or content you add to the slide master will become uneditable in the normal view of the PowerPoint presentation.

The best way to use the slide master is by using “Placeholders”. I’ve written a detailed article on “Placeholders” in PowerPoint . Make sure to check out that article to learn more about them!

1b. Uses of Slide Master View in PowerPoint –

Since the slide master stores information about the theme and the layout of the slides in a PowerPoint presentation, you can use the “Slide Master” view to edit several elements in the presentation.

a. Change Slide Background

Using the “Slide Master” view, you can change the background of all the slides at once. The background editing features are available in the “Background” section of the “Slide Master” menu.

You can click on the “Colors” option to change the colors for the slides, the “Fonts” option to set a specific font for the presentation, and the “Effects” option for the background effects. Besides, you can click on the “Hide Background Graphics” option to remove all background graphics from the entire presentation.

Clicking on the “Format Background” option under the “Background Styles” button, you can access various customizable background colors and designs for the presentation.

b. Rearrange Placeholders in Slide Layout

In Microsoft PowerPoint “Slide Master” view, you can edit both the master slide and the slide layouts. By rearranging the placeholders in a slide layout, you will only create changes for the slides using that specific layout instead of the entire presentation.

To rearrange the placeholders, all you have to do is click on a placeholder and drag it to your preferred position on the slide.

c. Customize Overall Text Formatting

In the “Slide Master” view, you can easily change or customize the overall text formatting. You have to first click on the content placeholder in the master slide which is the top slide in the slide layout panel on the left side of the screen.

Then click on the “Home” tab from the menu ribbon. In the “Font” section of the “Home” menu, you can customize the fonts like the style, size, color, highlights, etc. This will customize the text of all the slides.

d. Customize Theme Fonts

By customizing the theme fonts in the “Slide Master” , you can choose a set of fonts for various list levels of text in all the slides. To do so, click on the “Fonts” option in the “Background” section under the “Slide Master” tab. Then click on your preferred set of fonts from the dropdown menu.

e. Customize Theme Colors

The theme color in a “Slide Master” contains a set of colors for various elements of the slides in a presentation like the background, heading, body text, etc. By customizing the theme color in “Slide Master” , you can customize the colors for the entire presentation.

All you have to do is click on the “Colors” option in the “Background” section of the “Slide Master” menu and select your preferred theme colors from the dropdown menu.

f. Create Unique Slide Layouts and Templates

Using the features in the “Slide Master” menu, you can edit any element and object in the presentation. You can change the color, font, arrangement, theme, etc. of the entire presentation.

You can also create and edit individual slide layouts. You can easily use the “Slide Master” view to create fully unique slide layouts and templates.

2. Difference Between Slide Master and a PowerPoint Template?

In Microsoft PowerPoint, a Slide Master contains information about the layout and the theme of the presentation.

A PowerPoint template, on the other hand, is a design or pattern of a slide or even a whole presentation. In short, a template is a copy of a presentation blueprint that can be edited to fit your needs, while the master slide stores the layout and theme of that template.

3. How to Access the Slide Master in PowerPoint?

In Microsoft PowerPoint, you can access the slide master in the “View” menu. You have to first click on the “View” tab in the menu ribbon located at the top of the screen. Then click on the “Slide Master” option in the “Master Views” section of the “View” menu. This will open the “Slide Master” view where you can edit the master slide and the slide layouts.

4. How to Edit a Slide Master in PowerPoint?

Microsoft PowerPoint allows you to edit the slide master using the “Slide Master” view. You can edit the master slide itself, and also the slide layouts separately. You can even add or remove master slides and slide layouts.

4a. Using the Master Slide to Apply Changes to All Slide Layouts in PowerPoint

Since the master slide contains all the information on the theme and layouts of the entire presentation, any change in the master slide will be automatically applied to all the slide layouts under the master slide.

To apply changes in the master slide, all you have to do is click on the master slide from the slide layout panel and use the features available in all the tabs in the menu ribbon.

4b. How to Change Slide Background in the Slide Master?

In the “Slide Master” view, click on “Background Styles” and select the “Format Background” option from the dropdown menu. This will open a sidebar on the right side of the screen.

In the “Format Background” sidebar, you can change the color, gradient, or pattern of the background. You can also add an image as the background.

4c. How to Customize Fonts and Text Formatting in the Slide Master in PowerPoint?

To customize fonts and text formatting in the “Slide Master” view, you have to follow the 2 simple steps.

Step-1: Click on the “Customize Fonts” option

You have to first click on the master slide from the slide layout panel. Then click on the “Fonts” option from the “Background” section of the “Slide Master” menu. From the dropdown menu, click on the “Customize Fonts” option at the bottom.

Step-2: Click on the “Save” button

In the “Create New Theme Fonts” dialog box, click on the “Heading font” box to customize the heading and on the “Body font” box for the body text. Then click on the “Save” button at the bottom of the dialog box.

4d. How to Customize Theme Colors in Slide Master?

In the “Slide Master” view of Microsoft PowerPoint, you can customize the theme color by following the 2 easy steps.

Step-1: Click on “Customize Colors”

In the “Background” section of the “Slide Master” view, click on the “Colors” option. Then click on the “Customize Colors” option at the bottom of the dropdown menu.

Step-2: Click on “Save”

In the “Create New Theme Colors” dialog box, click on the box next to each option to select your preferred colors. Then all you have to do is click on the “Save” button at the bottom of the dialog box.

4e. How to Apply Effects in PowerPoint Slide Master?

To apply effects in the “Slide Master” view of PowerPoint, click on the “Effects” option in the “Background” section. This will open a dropdown menu containing fifteen effect options to choose from. All you have to do is click on your preferred effect from the dropdown menu.

4f. How to Edit Footer in PowerPoint?

The footer in a PowerPoint presentation is a text that appears at the bottom of all slides. To edit the footer in the “Slide Master” view, all you have to do is click on the “Footer” box at the bottom of the master slide. Then type in the text you want in the footer.

Check out my other article on “How to Add a Footer in PowerPoint?” to learn more about editing, adding, and removing footers in PowerPoint.

4g. How to Add Logo to All Slides Using Slide Master in PowerPoint

Adding a logo to your Microsoft PowerPoint presentation can be a smart way of branding. It is quite easy if you know the correct steps.

In fact, I’ve written a detailed article on how to add a logo in PowerPoint . Do make sure to check out that article as well to get all the advanced tips and tricks and to know the correct way to do it!

Meanwhile, here are the key steps to add a logo to all slides using the “Slide Master” in PowerPoint –

Step-1: Click on the “Insert” tab

The first step is to click on the master slide from the slide layout panel on the left side of the screen in the “Slide Master” view. Then click on the “Insert” tab from the menu ribbon.

Step-2: Click on the “Pictures” button

The next step is to click on the “Pictures” button in the “Images” section of the “Insert” menu. Then click on the “This Device” option from the dropdown menu. This will open a dialog box.

Step-3: Click on the “Insert” option

In the “Insert Picture” dialog box, click on the logo you want to add to the presentation. Then click on the “Insert” button at the bottom of the dialog box to add the logo to the master slide. This will automatically add the logo to all the slides of the presentation.

4h. Use Slide Master to Add a Watermark in PowerPoint 

A watermark is an identifying text or image that usually appears across a document and is semi-transparent. You can learn about how to add or remove watermarks in PowerPoint in my other article.

Meanwhile, I’ll share the key steps in a brief manner below –

In the “Slide Master” view, click on the master slide which is the top slide in the slide layout panel. Then click on the “Insert” tab from the menu ribbon located at the top of the screen.

Step-2: Click on the “Text Box” option

In the “Insert” menu, click on the “Text Box” option from the “Text” section. Then draw the text box on the master slide. You can now type in the text you want as a watermark on all the slides.

Step-3: Click on the “Format Text Effects” option

The next step is to select the text in the watermark text box. Then “Right Click” on the selected text and click on the “Format Text Effects” option. This will open the “Format Shape” sidebar on the right side of the screen.

Step-4: Increase the text transparency

In the “Format Shape” sidebar, click on the “Text Fill and Outline” option which is the first icon. In the “Text Fill” section, click on the “Solid Fill” option. Then drag the slider next to the “Transparency” option to the right until the text reaches your preferred transparency.

5. Understanding Slide Layouts in PowerPoint Slide Master

Slide Layouts in Microsoft PowerPoint are slide designs that have pre-arranged placeholders that you can use to add your content quickly and easily. To understand the functions of slide layouts in PowerPoint and how to use them, you can read my article on slide layouts in PowerPoint .

5a. How to Know Which Slides Use What Slide Layouts

Using the “Normal” view in PowerPoint, you can see which slides are using what slide layouts. All you have to do is follow the 2 simple steps.

Step-1: Click on the “Normal View” option

In the menu ribbon located at the top of the screen, click on the “View” tab. In the “View” menu, click on the “Normal” option which is the first option in the “Presentation Views” section. This will return the screen to “Normal View” .

Step-2: Click on the “Layout” option

In the slide thumbnail panel at the left side of the screen, “Right Click” on a slide. Then click on the “Layout” option from the context menu. This will open a list of all the slide layouts available in the presentation. You will see the slide layout being used by the selected slide is highlighted in the list.

5b. How to Insert and Rename Slide Layouts

To insert or rename slide layouts, you have to first access the “Slide Master” menu from the “View” tab in the menu ribbon.

Inserting Slide Layouts

In the slide layout panel on the left side of the screen, you have to first click on the place where you want to insert a new slide layout. Then click on the “Insert Layout” button in the “Edit Master” section of the “Slide Master” menu.

Renaming Slide Layouts

To rename a slide layout, you have to first click on the layout from the slide layout panel. Then click on the “Rename” option next to the “Insert Layout” button in the “Slide Master” menu. This will open the “Rename Layout” dialog box where you have to type in the new name for the slide layout.

Finally, you have to click on the “Rename” button in the dialog box to rename the slide layout.

6. Understanding Placeholders in Slide Master in PowerPoint

In Microsoft PowerPoint, a placeholder is a pre-formatted box on the slide where you can easily add content with a single click. You can learn more about placeholders in PowerPoint in my other article.

Using the “Slide Master” view, you can add, remove and edit the type and position of the placeholders in each slide layout. There are seven types of placeholders: “Text” , “Pictures” , “Chart” , “Table” , “SmartArt” , “Media” , and “Online Image” .

Besides, you can also use a “Content” placeholder which allows you to add any type of mentioned content.

7. How to Insert a Slide Master in PowerPoint?

To insert a slide master in Microsoft PowerPoint, the first step is to open the “Slide Master” view from the “View” tab. In the “Slide Master” view, click on the “Insert Slide Master” button. It is the first button in the “Edit Master” section of the “Slide Master” menu.

Alternatively, you can press the “Ctrl+M” keys on your keyboard to insert a new slide master.

8. How to Delete a Slide Master in PowerPoint?

To delete an unused master slide in PowerPoint , you have to first “Right Click” on the master slide from the slide layout panel on the left side of the screen. Then click on the “Delete Master” option in the right-click menu. Alternatively, you can press the “delete” key on your keyboard.

9. How to Exit the Slide Master View in PowerPoint?

In Microsoft PowerPoint, you can exit the “Slide Master” view with one click. All you have to do is click on the “Close Master View” button. It is the last button under the “Slide Master” tab and is located in the “Close” section.

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How to Edit a PowerPoint Master Slide

Last Updated: May 5, 2021

This article was co-authored by wikiHow staff writer, Travis Boylls . Travis Boylls is a Technology Writer and Editor for wikiHow. Travis has experience writing technology-related articles, providing software customer service, and in graphic design. He specializes in Windows, macOS, Android, iOS, and Linux platforms. He studied graphic design at Pikes Peak Community College. This article has been viewed 44,197 times. Learn more...

This wikiHow teaches you how to edit slide masters in PowerPoint. Slide masters are used to apply the same layout, fonts, styles, images, and placeholders to multiple slides in a PowerPoint presentation. A slide master can have multiple layouts. [1] X Research source

Accessing Slide Master View

• If you have PowerPoint presentations saved on your OneDrive, click OneDrive and then click a PowerPoint presentation you wish to open.

Adding and Deleting Slide Masters and Layouts

• There must be at least one slide master in the list on the left.
• You can also use the right-click menu to rename or duplicate slide masters and layouts.

Editing Backgrounds and Themes

• If you want to create layouts with different themes, color schemes, or fonts, you need to create a new slide master.

• Applying a background style to a slide master affects all the layouts below the slide master. Applying a background style to a layout only affects that layout.

• Solid fill: This applies a single color to the background. Use the "Color" drop-down menu to select a color.
• Gradient: . This applies a fade with two or more colors as a background. To change the gradient colors, click a stop below "Color stops" and then use the "Color" drop-down menu to select a color. Select the gradient type using the "Type" drop-down menu.
• Picture or texture fill: This option allows you to use an image as your background. Click File to select an image file from your computer or use the "Texture" drop-down menu to select one of the texture images.
• Pattern fill: This option allows you to use a pattern as your background. Select a pattern in the menu below "Pattern" and then use the "Foreground" and "Background" drop-down menus to select colors for the pattern.

• If you do not click Apply to all , it will only apply your background settings to a single layout.

Editing Placeholders

• Content: Content placeholders can be filled with any type of content, such as text, images, tables, charts, videos.
• Text: Text placeholders are used to indicate where text will go. You can use a text placeholder to format your text before you even know what the text will say.
• Image: Image placeholders will eventually be filled with an image files, such as a JPEG.
• Chart: Chart placeholders are used to indicate where a chart or graph will be placed.
• Table: Table placeholders are used to indicate where a table, such as those created in Excel will be placed.
• SmartArt: SmartArt is Microsoft's editable graphics. A smartArt placeholder indicates where smartArt will eventually be placed. [3] X Research source
• Media: Media placeholders indicate where media, such as a video file will eventually be placed.
• Online Image: An online image placeholder indicates where you can choose an image from online

• To edit the position of a placeholder, click and hold a blank spot inside the placeholder bounding box. Then drag the placeholder to where you want to go.
• To rotate a placeholder, click the circular arrow icon above the placeholder bounding box and drag left or right to rotate the bounding box.
• To adjust the size of the placeholder, click and drag the small circles in the corners and sides of the placeholder bounding box.
• To Delete a placeholder, click the place holder and press Delete .

• You can also use the options in the menu to add other text effects such as bullets or a numbered list, or text effects such as shadow, glow, or 3D.

Applying a Slide Master or Layout to PowerPoint Slides

• You can also insert a new slide by click Insert in the menu bar at the top and clicking New Slide

• Text: Click the placeholder text to edit it. Highlight the text and press Delete to remove the placeholder text. Then type your own text.
• Image: Click the image icon to open a file browser. Select an image on your computer and click Open .
• Chart: Click the chart icon in the placeholder. Then select a chart type in the menu to the left of the window and click a chart style at the top and click Ok . Use the table to edit the labels and numbers for the chart.
• Table: Click the table icon in the placeholder and then type the number of columns and rows for the table and click Ok . Then click each cell and add your own text to the cell.
• SmartArt: Click the SmartArt icon in the middle of the placeholder. Then select the type or art in the menu on the left. Then select a style in the center and click Ok . Use the pop-up window to add text to the graphic or click the text boxes in the graphic and type your own text.
• Media: Click the media icon in the center of the placeholder and then use the file browser to navigate to an audio or video file on your computer. Click the audio or video file and click Insert .
• Online Image: Click the online image icon in the center of the placeholder. Then use the search bar to search for an image. Click an image you like to select it.

Expert Q&A

Wikihow video: how to edit a powerpoint master slide, you might also like.

• ↑ https://support.office.com/en-us/article/what-is-a-slide-master-b9abb2a0-7aef-4257-a14e-4329c904da54
• ↑ https://support.office.com/en-us/article/customize-a-slide-master-036d317b-3251-4237-8ddc-22f4668e2b56
• ↑ https://support.office.com/en-us/article/video-create-and-change-smartart-393bd987-c33a-4821-aaea-fd9ea71916cd

About This Article

If you want to change the layout or style of all slides in your PowerPoint presentation, you can edit your Slide Master. First, open your PowerPoint presentation and click the "View" tab. Next, click "Slide Master" on the toolbar to open the Slide Master tab. You'll see the Slide Master for your theme at the top of the left panel. The Slide Master contains formatting for elements like headers, footers, and title placeholders. The smaller slides under the Slide Master are Slide Layouts, which inherit the basics of the Slide Master but feature alternative layouts for different types of presentations. You can edit these separately in addition to making changes to your Slide Master. To resize an element, such as the body or title area on a Slide Master or Layout, click it once and then drag its sizing handle. To move an element, click its border and then drag it to the desired location. You can also customize fonts by selecting the text in an element, such as the title, and then making changes using the font options on the Home tab. To add a placeholder for a certain type of object, such as a picture or a chart, click the "Insert Placeholder" button in the toolbar and select your desired option. You can also use the "Background" panel on the toolbar to change the theme's colors and style elements. Just make sure the Slide Master is selected in the left panel and not just one of the Layouts first. Click "Colors" on the toolbar to choose a new color scheme, and then "Background Styles" to choose a new background color from the palette. Click "Fonts" to change the font throughout, and "Effects" to add effects to objects, such as drop-shadows. To add a new layout to a Slide Master, click "Insert Layout" in the toolbar. To delete any part of your Slide Master or Layout, click it once and press the "Delete" key on your keyboard. When you're finished editing your Slide Master, click "Close Master View" in the toolbar to return to regular editing mode—your changes will be applied to all slides in your presentation automatically. Did this summary help you? Yes No

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How-To Geek

How to create a slide master in microsoft powerpoint.

Keep consistency throughout your entire presentation by creating a customized slide master.

Quick Links

Creating a slide master in powerpoint, save your customized slide master.

PowerPoint’s Slide Master lets you keep consistency throughout your presentation. If you want to customize a presentation’s fonts , headings, or colors in one place so that they apply to all your slides, then you’ll need to create a Slide Master.

Open your presentation, head over to the “View” tab, and then click the “Slide Master” button.

The Slide Master will appear in the left-hand pane. The Slide Master is the top thumbnail that appears in the pane, and each sub-thumbnail represents each slide layout available in your theme. Edits you make to the text of the Slide Master will affect the text in each slide layout. Alternatively, you can select and customize each slide layout.

Edit the Slide Master Theme

If you plan to use a specific theme with your presentation, it’s best to go ahead and select it now before making any other edits, as each theme will have its own unique text and image placeholders.

To edit the theme of the Slide Master, click “Themes” on the “Slide Master” tab.

A drop-down menu will appear, showing a large library of Office themes. Select the one you want to use.

Your Slide Master will now take on the selected theme.

Fine-Tune Your Slide Master

Now it’s time to customize the font, color, and background of the presentation. In the “Background” group of the “Slide Master” tab, you’ll have all of these options available to you. However, using the options provided here will affect all of the slide layouts in the presentation, as they are predefined schemes. You can hover your mouse over the available options for a live preview.

If you don't find a scheme you like, you can create your own or customize each slide the way you want by using the tools provided in the "Home" tab.

Also, note that any objects or text you place on the slide master will appear on all your slides. So, for example, it's a great way to put a company logo or disclaimer text that you might want to appear throughout your presentation.

Create Multiple Slide Masters

You can create multiple Slide Masters in a presentation. To do this, head over to the "Slide Master" tab and click "Insert Slide Master."

The additional Slide Master will now appear in the left-hand pane.

Edit the new Slide Master. Once you're finished, select "Close Master View" in the "Close" group.

In the "Slides" group of the "Home" tab, select "Layout."

A drop-down menu will appear. You'll now see both themes with your customized slide layouts!

You can save your customized Slide Master as a PowerPoint template for future use. To do so, head over to the "File" tab and select "Save As."

Next, click the "Browse" button in the "Other locations" section.

Navigate to the location of your Custom Office Templates folder, usually found here:

C:\Users\user\Documents\Custom Office Templates

Once there, select the arrow in the "Save as type" box.

In the menu that appears, select "PowerPoint Template."

Next, click "Save" at the bottom-right of the window.

Your template with your customized Slide Master is now saved!

PowerPoint Slide Masters: Save Time and Customize Your Presentations

Editing a PowerPoint presentation is not without risk: new images or text can ruin the layout, new slides from external sources aren’t visually cohesive. And when it comes to color design, it’s incredibly difficult to accurately reconstruct the original color scheme from sight.

To avoid these issues and a lot of headaches, consider using a slide master. With it, you can change or enhance presentations as often as you like without losing the plot. Here we’ll show you how to best use your PowerPoint slide master.

PowerPoint Slide Master: What is it?

The slide master (found in PowerPoint under > View > Slide Master ) is the basic framework and control center of any good presentation. Think of it as a kind of toolbox in the background of your presentation that encompasses all the rules of layout . It helps you maintain a uniform appearance and quickly create new slides at any time. And best of all? You won’t have to worry about annoying formatting.

In the slide master, you can preset the formatting and positioning of all principal elements in your presentation. This includes titles, subtitles, text and image placeholders, footers and logos. In short, the slide master in PowerPoint is nothing more than your individual design template .

Elements that are set in the master can’t be moved or deleted in the normal editing mode. This is a useful feature when you’re working in a team. Team members can create new individual slides or entire presentations in the company’s own design without running the risk of moving or removing essential elements.

When you open Microsoft PowerPoint in edit mode and create a new slide, you or your collaborators will no longer find blank, white surfaces, but will be able to choose the layout design you need right away.

You can make changes on the slide master at any time. These changes are directly applied to all slides . This saves you so much time! It also guarantees that all fonts and font sizes, color schemes and positions of logos or other elements remain identical on every slide.

The benefits of using a PowerPoint slide master

A master layout in PowerPoint allows you and your staff to focus more on content and not waste time formatting or modifying individual slide layouts . This means fewer formatting errors and more consistent presentations across your organization.

Your clients benefit from a PowerPoint slide master, too! Not only is it more enjoyable to watch a professionally designed presentation, but your presentation will also be more persuasive and inspiring.

Are you interested in an individually fitted slide master? Our agency is looking at a successful past in which we were able to help many satisfied customers . Don’t hesitate to contact us !

The master slide

The first slide of your slide master is the master slide , or mother slide. It contains all your fundamental formatting . Adjustments made to this slide will carry over to all your master’s subsequent layout slides, the children. That’s why it’s best to define the font and size of your titles, subtitles, footers and logos on the master slide.

Each layout slide can also be customized . Common layout slides include title slides, divider slides, comparison slides, slides with text-image combinations, image-only slides, slides with list formatting, chart slides and more.

Using a master template customized to your company’s requirements allows you to create a predefined standard for new presentations. This standard plays an important role in shaping your company’s corporate image.

How to use the PowerPoint slide master

The slide master allows you to create custom grids and align elements at specified distances. A well-defined slide master with slide layouts is by no means a set of slides with randomly selected placeholders. It is a well-thought-out construct of layouts and rules.

Defined margins provide the framework for your content. The spacing between the individual objects on the slide (e.g., images, headings), ensure a clean and professional design across all slides.

When our agency creates PowerPoint slide masters for clients, we also select a unique color scheme or adopt the client’s CI (corporate identity) color scheme. This means that you, as a client, can immediately access the predefined color palette to adjust font or object color.

Below you’ll find step-by-step instructions on how to use a PowerPoint slide master correctly.

Create and edit a PowerPoint slide master

1. Open your PowerPoint presentation.

2. Click on the View tab.

3. Click on Slide Master . In the Slide Master view, you’ll see all your presentation’s slide layouts in the thumbnail pane on the left.

4. Click on Insert Slide Master located above the thumbnail pane.

5. The new slide master will appear in the thumbnail pane below the existing slide master. It will be given the number 2 if there is already one slide master, or 3 if there are already two slide masters, etc. Now you can edit the new slide master in the master view.

Any changes made to the PowerPoint slide master are automatically applied to all other slide layouts . Changes to a single slide layout (e.g., title slides, comparison slides, image-only slides) will only affect that specific layout. All new slides with that layout will incorporate the changes you have just made.

The master layout

There are basically two levels to a PowerPoint slide master: the master slide and the subsequent slide layouts/master layouts . These layouts can differ greatly from each other.

Certain slide layouts work better than others, depending on what content you intend to include. Some are better for presenting images or graphs, while other layouts are more suitable for text-heavy content.

All layouts consist of coordinated text and/or object placeholders that are scaled and designed to match the purpose of the slide. These “objects” are, for example, photos, statistics, or animations. You can quickly add content to the placeholders and customize the different layouts as needed.

A change to the master slide applies to all slides in your presentation. A change to a particular slide layout applies to all slides with that specific layout. Do you want tighter spacing between individual text or image boxes on all comparison slides?

All you need to do is make this change on the comparison slide master layout in the Slide Master view. All comparison slides in your presentation will have the new layout.

Tip: Slide Master view vs. Normal view : Changes made in Slide Master view can’t be changed or accidentally deleted in Normal view. This makes editing mistakes to the layout almost impossible.

Rename a PowerPoint slide master

2. Click the View tab.

3. Click on Slide Master .

4. In the thumbnail pane, right-click the layout slide you want to rename and select Rename Layout .

5. In the dialog box, enter the new name for the layout and click Rename .

6. Click on Close Master View and switch to the Home tab. Click on Layout in the Slides group. You will now see the renamed slide layout in drop-down menu.

Use different PowerPoint slide masters

Can’t decide which design suits your content or personal preferences best? You can insert several design themes and combine them with each other. To do this, you’ll need several PowerPoint slide masters.

How to add multiple PowerPoint slide masters:

1. Go to View > Slide Master to switch to the master slide view mode.

2. Click Insert Slide Master in the Edit Master group.

3. Your new slide master will appear below the previous one. You can now edit the new slide master as you wish or use a theme template to customize it.

Shortcut : In Slide Master view, click on Themes to select a new design. You can then create a new slide master in the selected theme.

Editing headers & footers in the PowerPoint slide master

1. Go to View > Slide Master .

2. Select the master slide from the thumbnail panel on the left.

3. You’ll see placeholders for footer content at the bottom of the slide. Fill, customize and arrange these as desired. To create a header, place one of the boxes at the top of the screen.

4. In the Home tab, you can change elements such as font, font size and color scheme.

5. Go back to Slide Master and click Close Master View . All changes will be saved and automatically applied.

Other PowerPoint masters

In addition to the slide master, PowerPoint provides two other helpful masters: the PowerPoint handout master and the PowerPoint notes master .

Handouts are printouts of your presentation that you can pass out to your audience before or after your presentation. The handout master helps with the content and visual design of these handouts. As with the slide master, changes made in the handout master apply to all pages of the handout.

Go to View > Handout Master . Here you can define formatting, color design and how much content should be used on each page of the handout.

PowerPoint’s notes master helps you organize additional information or personal notes. During a presentation, your screen will display each slide’s notes. Best of all, the audience won’t see any of this.

The PowerPoint notes master allows you to customize the structure of your note pages across all slides. Just like the other masters, all changes are automatically applied to all note pages. Go to View > Notes Master to customize your personal note pages.

The PowerPoint slide master: organizer, time saver and designer for your PowerPoint presentation

The PowerPoint slide master functions as the control center of a presentation. In it, you can define design rules that affect every slide. PowerPoint also offers the handout master and the notes master. All three masters have children slides or pages.

All changes to a master are automatically applied to every slide. PowerPoint’s masters are the perfect tools for creating a professional and consistent layout and design for your presentation.

Are you interested in an individually fitted slide master? Our agency is looking at a successful past in which we were able to help many satisfied customers . Don’t hesitate to contact us ! We’d be happy to design a layout that suits your individual preferences and needs.

If you have questions about the slide master or other topics regarding powerpoint – please write us an email to [email protected] . We would be happy to help!

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How to Use PowerPoint Slide Master Layouts

Use the Slide Master to effect a uniform appearance for your presentation

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What to Know

• Go to View > Slide Master and select the top thumbnail in the Slide pane. Use the Slide Master tab to change colors, fonts, and more.
• Use the Slides pane to choose a slide layout thumbnail and make changes to the layout master.
• When you're done making changes, select Slide Master > Close Master View to return to your presentation.

To ensure that all the slides in your PowerPoint presentation have the same look, use the Slide Master. Apply fonts and styles, add multimedia, and insert footnotes. These instructions apply to PowerPoint 2019, 2016, and 2013; PowerPoint for Microsoft 365; and PowerPoint for Mac.

Access the PowerPoint Slide Master

The PowerPoint Slide Master is like a style sheet for your presentations. Changes made to the Slide Master apply to the slides that are created after you format the Slide Master.

To access the Slide Master in a PowerPoint presentation, select View > Slide Master .

Change the Layout in the Slide Master

The Slide Master view contains all the slide layouts used in PowerPoint. The Slides pane displays thumbnail images of the slide master (the top thumbnail image) and the related slide layouts (the smaller thumbnail images located below the slide master).

Changing the font on the slide master affects the text placeholders on all slides. However, not all placeholders are affected by changes made to the slide master. You may need to make additional changes to the different slide layouts.

Make changes to the Slide Master before you create a presentation. If you change the font style or color on a slide before you edit the slide master and slide layouts, the formatting is retained on those slides.

To make changes in the Slide Master:

Select the slide master. It's the top thumbnail in the Slide pane.

Go to the Slide Master tab to change the theme, theme colors, fonts, and background for the entire presentation.

In the Slides pane, select a slide layout thumbnail and make changes to the layout master, if needed.

Close the PowerPoint Slide Master

After you've made all your changes to the slide master, select Slide Master > Close Master View to return to the presentation slides.

Each new slide you add to the presentation takes on the changes you made. You'll save time by not having to make edits to every individual slide. Your presentation will have a uniform and professional look.

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PowerPoint  - Slide Master View

Powerpoint  -, slide master view, powerpoint slide master view.

PowerPoint: Slide Master View

Lesson 29: slide master view.

/en/powerpoint/modifying-themes/content/

Introduction

You may have noticed that when you select a different theme in PowerPoint, it rearranges the text on your slides and adds shapes to the background. This is because each theme has built-in slide layouts and background graphics . You can edit these layouts with a feature called Slide Master view . Once you learn how to use Slide Master view, you'll be able to customize your entire slide show with just a few clicks.

Optional: Download our practice presentation .

Watch the video below to learn more about using Slide Master view.

What is Slide Master view?

Slide Master view is a special feature in PowerPoint that allows you to quickly modify the slides and slide layouts in your presentation. From here, you can edit the slide master , which will affect every slide in the presentation. You can also modify individual slide layouts , which will change any slides using those layouts.

For example, let's say you find a theme you like but you don't like a few of the slide layouts. You could use Slide Master view to customize the layouts to look exactly the way you want.

In Slide Master view, the Slide Master tab will appear first on the Ribbon, but you'll still be able to access commands on different tabs as you normally would.

Using Slide Master view

Whether you're making significant changes to your slides or just a few small tweaks , Slide Master view can help you create a consistent, professional presentation without a lot of effort. You could use Slide Master view to change just about anything in your presentation, but here are some of its most common uses.

• Modify backgrounds : Slide Master view makes it easy to customize the background for all of your slides at the same time. For example, you could add a watermark or logo to each slide in your presentation, or you could modify the background graphics of an existing PowerPoint theme.
• Rearrange placeholders : If you find that you often rearrange the placeholders on each slide, you can save time by rearranging them in Slide Master view instead. When you adjust one of the layouts in Slide Master view, all of the slides with that layout will change.
• Customize text formatting : Instead of changing the text color on each slide individually, you could use the Slide Master to change the text color on all slides at once.
• Create unique slide layouts : If you want to create a presentation that looks different from regular PowerPoint themes, you could use Slide Master view to create your own layouts. Custom layouts can include your own background graphics and placeholders .

Some overall presentation changes—like customizing the theme fonts and theme colors —can be made quickly from the Design tab. Review our lesson on Modifying Themes to learn more.

To make changes to all slides:

If you want to change something on all slides of your presentation, you can edit the Slide Master. In our example, we'll add a logo to every slide. If you'd like to work along with our example, right-click the image below and save it to your computer.

• The presentation will switch to Slide Master view , and the Slide Master tab will be selected on the Ribbon.

When you make a change to the slide master, it's a good idea to review your presentation to see how it affects each slide. You may find that some of your slides don't look exactly right. We'll show you how to fix this by customizing individual slide layouts.

Customizing slide layouts

You can use Slide Master view to modify any slide layout in your presentation. It's easy to make small tweaks like adjusting background graphics and more significant changes like rearranging or deleting placeholders. Unlike the slide master, changes to a slide layout will only be applied to slides using that layout in your presentation.

To customize an existing slide layout:

In our example, our newly added logo is hidden behind the photo in the Picture with Caption Layout . We'll customize this layout to make room for the logo.

You can also move placeholders on the slide master , which will move the placeholders on multiple slide layouts at the same time. However, some slide layouts may still need to be adjusted manually.

Customizing text formatting

You can also customize the text formatting from Slide Master view, including the font , text size , color , and alignment . For example, if you wanted to change the font for every title placeholder in your presentation, you could modify the master title style on the slide master.

Each title placeholder is connected to the master title style on the slide master. For example, take a look at the slides before changing the title font.

Now look at the same slides after changing the title font.

Instead of customizing individual placeholders, you can change the theme fonts for a presentation. From the Slide Master tab, click the Fonts command in the Background group, then select the desired fonts.

Creating new slide layouts

One of the most powerful features of Slide Master view is the option to create new slide layouts . This is an easy way to add interesting and unique slide layouts to an existing theme. You could even use this feature to design an entirely new theme , as in the example below.

To insert a new slide layout:

To rename a custom layout:

When you're done designing your custom layout, you'll want to give it a unique name so it will be easy to find.

To use a custom layout:

Once you've created a custom slide layout, it's easy to add a new slide with that layout or apply it to an existing slide.

• If you're currently in Slide Master view, click the Close Master View command on the Slide Master tab.

PowerPoint also allows you to add new placeholders to existing slide layouts.

Using custom layouts in other presentations

When you modify the slide master or slide layouts in Slide Master view, you're actually creating a custom version of the current theme. If you want to apply the theme to other presentations, you'll need to save it .

To save a theme:

From the the Slide Master tab, click the Themes command, then select Save Current Theme from the drop-down menu.

If you're not in Slide Master view, you can save the theme from the Design tab. Just click the drop-down arrow in the Themes group, then select Save Current Theme .

• Open our practice presentation . If you already downloaded our presentation to follow along with the lesson, be sure to download a fresh copy.
• On the slide master, change the Background Style to Style 7.
• Delete the tall rectangular shape near the left of the slide master.

• Reopen Slide Master view. In the Picture with Caption layout, select the background shape on the left side of the slide behind the text,and change the color to Dark Aqua .

• Optional: Save your theme to your computer.

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How to Change the Master Slide in PowerPoint

If you’re new to PowerPoint, you may not know what a Master Slide is or how it works. Essentially, the Master Slide in PowerPoint is the main template that governs the layout and formatting of your slides. It’s what sets the overall look and feel of your presentation, including things like font, background, color scheme, and layout. Understanding how to change the Master Slide is crucial if you want to create a polished, professional-looking presentation. In this article, we will explain everything you need to know about changing the Master Slide in PowerPoint.

Table of Contents

Understanding the Master Slide in PowerPoint

Before we dive into the particulars of changing the Master Slide, let’s first take a closer look at what it is and what it does. The Master Slide is essentially the blueprint for your entire presentation. It includes all the formatting and layout elements that will be applied to every slide in your deck. This can include things like:

• Background images and colors
• Headers and footers
• Slide numbers and dates
• Bullet point styles
• Fonts and font sizes

When you create a new slide in PowerPoint, it automatically uses the formatting and layout settings from the current Master Slide. However, you can also edit the Master Slide directly to make global changes that will be applied to all slides in your presentation. Here’s how:

Steps to Edit the Master Slide in PowerPoint

1. Open your PowerPoint presentation and click on the View tab in the top menu.

2. Click on the Slide Master button, located in the Master Views group.

3. This will open the Master Slide view. Here, you will see a series of thumbnail images representing each of the possible layout options for your presentation. Click on the thumbnail for the layout you want to change.

4. Make any changes to the Master Slide layout as desired, using the various formatting and design tools in the PowerPoint ribbon. For example, you can adjust the background color or image, add a logo or other graphic element, change the font styles, and create placeholders for images or text.

5. Click on the Close Master View button when you’re finished making your edits. This will take you back to the regular PowerPoint view, where you can see the changes you’ve made to the Master Slide.

Master Slide vs. Layout: What’s the Difference?

It’s important to note that the Master Slide is different from a Layout in PowerPoint. While the Master Slide dictates the overall look and feel of your presentation, a Layout is simply a pre-designed slide template that you can use to create new slides. Layouts are based on the Master Slide, but they can be customized individually to suit your needs. For example, you might have one Master Slide with several different Layouts, each with a different color scheme or graphic element.

Customizing the Master Slide with Themes and Colors

If you want to take your Master Slide customization a step further, you can also use Themes and Colors in PowerPoint to quickly update the entire look and feel of your presentation. Themes are pre-designed collections of colors, fonts, and effects that can be applied to your slides with just a few clicks. Colors, on the other hand, allow you to create your own unique color scheme by selecting specific shades for different elements of your presentation. Here’s how:

1. Click on the Design tab in the PowerPoint ribbon.

2. In the Themes group, click on the More button (the one with the three dots) to see all available Themes.

3. Click on a Theme to apply it to your entire presentation. You can also click on the Colors button to see a list of pre-designed color schemes or create your own custom scheme.

4. To further customize your Master Slide using Themes and Colors, click on the Slide Master button and make any additional changes as desired.

Adding and Removing Objects on the Master Slide

In addition to formatting and layout elements, you can also add or remove objects on the Master Slide. For example, you might want to add a company logo, a footer with contact information, or a graphic element that appears on every slide. To do this:

1. Click on the Slide Master button to enter the Master Slide view.

2. Click on the object you want to add or remove. If it’s not already there, you’ll need to add it first by using the Insert shapes or pictures buttons in the PowerPoint ribbon.

3. Use the Format Shape or Format Picture options in the ribbon to customize the object as desired. For example, you can adjust the size or position of an object, change its color or transparency, or apply special effects like shadows or reflection.

4. To remove an object, simply click on it and press the Delete key on your keyboard.

Saving Your Changes to the Master Slide

Once you’ve made all your edits to the Master Slide, it’s important to save your changes so that they apply to all slides in your deck. To do this:

1. Click on the Close Master View button to exit the Master Slide view and return to your presentation’s regular view.

2. Press the Ctrl + S keyboard shortcut (or use the Save button in the PowerPoint ribbon) to save your changes.

Applying a New Master Slide to an Existing Presentation

If you want to apply a newly edited Master Slide to an existing presentation, it’s very simple:

1. Go to the View tab in the PowerPoint ribbon and select Slide Master.

2. Make any desired changes to the Master Slide and then click on the Close Master View button.

3. Now go to the Home tab in the ribbon and click on the Layout button. Select a new Layout that matches the changes you made to the Master Slide.

4. Apply the new Layout to each slide in your presentation by clicking on the thumbnail image for the Layout in the PowerPoint ribbon.

Troubleshooting Common Issues with the Master Slide

While the Master Slide can be a very powerful tool for creating consistency in your presentation design, it can also cause some issues if not used correctly. Here are some common problems that can occur:

• Formatting changes don’t get applied to all slides: This can sometimes happen if you’ve made changes to individual slides instead of the Master Slide. To solve the problem, click on the Slide Master button and update the Master Slide directly.
• Objects on the Master Slide disappear: This can occur if you accidentally delete an object while in the Master Slide view. To fix the problem, return to the Master Slide view and re-add the object.
• Error messages when applying new Layouts: Occasionally, you might get an error message when trying to apply a new Layout to a slide. This can happen if the new Layout doesn’t match the size or orientation of the original slide. To avoid this problem, make sure you’re using compatible Layouts.

Tips and Tricks for Using the Master Slide Effectively

Here are some additional tips and tricks for getting the most out of your Master Slide:

• Always start with a customized Master Slide: While PowerPoint comes with several default Master Slide templates, it’s always best to create your own that matches your branding and design aesthetic.
• Create multiple Layouts: Customizing your Master Slide can be a great way to achieve consistency, but creating multiple Layouts can add even more flexibility to your presentation design.
• Use placeholder boxes: Creating placeholder boxes for images, graphs, or other content can save you time and effort when creating new slides.
• Keep it simple: While it’s great to have a customized Master Slide, be careful not to overcrowd your presentation with too many graphics or formatting elements. Less is usually more in PowerPoint.

How to Create a Custom Layout from a Master Slide in PowerPoint

If you’ve already customized your Master Slide and want to create a custom Layout from it, simply follow these steps:

2. Click on the thumbnail for the Layout you want to customize further.

3. Make any desired changes to the Layout, such as adding or removing placeholder boxes or changing background colors.

4. Once you’re done, click on the Close Master View button.

5. Go to the Home tab in the ribbon and click on the Layout button. Select the custom Layout you just created from the list.

Best Practices for Working with Master Slides in PowerPoint

Here are some best practices to keep in mind as you work with Master Slides in PowerPoint:

• Start with a clear plan: Before you start designing your Master Slide, make sure you have a clear idea of what you want your presentation to look like and what elements you need to include.
• Use consistent formatting: Stick to a consistent color scheme, font style, and layout throughout your presentation to maintain visual cohesiveness.
• Keep it project-specific: Don’t waste time creating a custom Master Slide for every project you work on. Instead, create a few different templates that can be easily adapted and customized as needed.
• Save frequently: As always, save your work often to avoid losing your progress.

The Benefits of Using a Consistent Master Slide for Branding

Using a consistent Master Slide layout and design can have a significant impact on your branding efforts. By using the same fonts, colors, and graphic elements throughout your presentation, you can help ensure that your audience remembers and recognizes your brand. This can be especially important for businesses or presenters who rely heavily on their brand identity to build trust and credibility.

How to Use Multiple Masters in One PowerPoint Presentation

If you need to use multiple Master Slides in a single PowerPoint presentation, it’s easy to do:

2. Click on the Insert Slide Master button to create a new Master Slide. You can also right-click on an existing Master Slide and select Insert Master Slide.

3. Customize the new Master Slide as desired using the same steps outlined earlier in this article.

4. Once you’re done, go to the Home tab in the ribbon and click on the Layout button. You should now see all available Master Slide layouts, including the new one you just created.

5. Select the appropriate Master Slide for each slide in your presentation to achieve the desired design and formatting.

The Importance of Updating Your Master Slides Regularly

Finally, it’s important to remember that your Master Slide is not set in stone. As your business or brand evolves or as new design trends emerge, you may need to update your Master Slide to keep up. Regularly updating your Master Slide can help ensure that your presentations always feel fresh and relevant, which can help keep your audience engaged and interested.

As you can see, changing the Master Slide in PowerPoint is a powerful tool for creating a polished, professional-looking presentation. By following the steps and best practices outlined in this article, you can create a customized Master Slide that works for your specific needs and enhances your overall branding efforts.

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Applying Slide Masters to Individual Slides in PowerPoint 2013 for Windows

Learn how to Apply Slide Masters to Individual Slides in PowerPoint 2013 for Windows.

Author: Geetesh Bajaj

Product/Version: PowerPoint 2013 for Windows

OS: Microsoft Windows 7 and higher

Date Created: June 22, 2015 Last Updated: June 22, 2015

Learn PowerPoint

Learn how to create Circle Illusion animation in PowerPoint.

Adding a new Slide Master to your presentation is easy -- and an even easier way is to possibly duplicate an existing Slide Master . You can then format it to change its look by applying a Background Style or by adding a custom background . You can also add new Slide Layouts , etc. But why would you do all these tasks in the first place? There needs to be a compelling reason to do so. This reason leads us to the next logical step -- that is to apply the new Slide Master you created to selected slides within your presentation.

Follow these steps to learn how to apply Slide Masters to individual slides in PowerPoint 2013 :

• Launch PowerPoint and open your presentation which has multiple Slide Masters. To find out whether your presentation has multiple masters, access the Home tab of the Ribbon , and click the Layout button -- this brings up the Layout drop-down gallery you see in Figure 1 , below. Notice that now there are two Slide Masters within the Layout drop-down gallery (names of both the Slide Masters are highlighted in red within Figure 1 , below).

• If you made no changes, all slides in your presentation will be based on one of the Slide Masters -- typically, the first one, as you can see in Figure 2 , below. To apply another Slide Master to one or more slides, first access the Slide Sorter view (see Figure 2 again).

• Now, select the slide(s) to which you want to apply the alternate Slide Master . Figure 2 above shows the first slide selected.
• Next, access the Home tab of the Ribbon , and click the Layout button -- to bring up a drop-down gallery, as shown in Figure 3 .

• Note that the selected slide has a specific layout applied -- the Layout gallery shows that the Blank layout (highlighted in red within Figure 3 , above) is active. So while changing to other Slide Master, make sure you select the same corresponding Blank layout (highlighted in blue within Figure 3 , above).
• Select the appropriate layout, Figure 4 shows the selected slide with the changed Slide Master .

• In the same way, change the Slide Master for any other slides.
• When done, get back to Normal View .
• Save your presentation often.

Applying Slide Masters to Individual Slides in PowerPoint 2011 for Mac Applying Slide Masters to Individual Slides in PowerPoint 2010 for Windows

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How can I apply a new version of a master layout to my existing slides with an older version of that master layout?

My company offers a PowerPoint template for business presentations that contains multiple slide masters (with multiple layouts). They recently updated this template. Now I need to update my existing presentations that still use an older version of that template.

What I tried:

I created a new presentation from the new template. I then copied all slides from my old presentation into that new presentation.

Result: All slides changed their layouts to the corresponding layout of the first slide master (in the list of all slide masters) instead of keeping their slide master with the same name.

I opened my old presentation. I copied all new slide masters from the template into the old presentation and then removed all old slide masters from it.

Result: Again, all slides changed their layouts to the corresponding layout of the first slide master (in the list of all slide masters) instead of keeping their slide master with the same name.

With my last try I effectively replaced the existing slide masters, but technically it was a copy and remove operation. So that's probably why the slides lost their reference to the correct slide masters.

Is their a way to technically replace a slide master, so that its new layout(s) apply to existing slides?

• microsoft-powerpoint

• Have you opened the master slides of the old presentation and directly editing them? That is, removed the objects within the existing master slide and then creating the new layout within the same master slide. That is, do not ever delete the master slides. You can probably copy the objects from within the new master slide and paste them into the existing old master slide without deleting the slide itself.. Unless I misunderstood what you, you haven't tried this. –  Brian Jul 19, 2023 at 15:29
• I do not want to repeat the work that someone else already did, when updating the template. In other words, I do not want to apply every change (he/she did to the slide masters of the old template) to the slide masters of my presentation manually. This just does not scale well. I am looking for a way to take the new slide masters (with all their changes at once) and apply them to my old slides without knowing all the detailed changes. –  stackprotector Jul 19, 2023 at 15:43
• 1 Hopefully I'm wrong but I don't see any other way. "Normal" slides are linked to their respective master slide and only change when that slide changes. And I don't see how copying the objects in a new master slide and pasting them onto an old master slide is repeating the work. The purpose of the master slide is that all "normal" slides that are linked to it so that you do not need to be individually changed should there be a change to the template; only the template (i.e. master slide) needs to be edited. –  Brian Jul 19, 2023 at 15:50

Currently, there does not seem to be a way to apply a newer version of a slide master conveniently. So you have to do it the hard way:

Copy and paste the new slide masters into your existing presentation.

Change every single slide to use a layout of the new slide masters.

Remove the old slide masters.

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How to Change PowerPoint to Portrait? A Step-by-Step Guide

Table of contents.

PowerPoint slides typically use a landscape orientation, where the width of the slide is wider than its height. This layout has become the norm for presentations because it matches the shape of many projectors and computer screens, ensuring that your content looks its best when displayed to your audience.

Landscape and Portrait Slide Sizes?

In PowerPoint, slides are typically set to Landscape orientation by default, coming in two sizes:

• Standard : 4:3 ratio (10×7.5 inches)
• Widescreen : 16:9 ratio (13.33×7.5 inches)

For Portrait slides, the default size is 10×5.626 inches.

Landscape orientation provides a wider space for your content, making it great for including visuals like images, charts, graphs, and tables. The text flows naturally from left to right, which is easier for viewers to read and understand.

On the other hand, Portrait orientation has a taller, narrower layout, with the height exceeding the width. While it’s not as common in presentations, Portrait orientation might be useful for specific situations where a different layout is needed.

How to Change PowerPoint to Portrait  

On windows:.

Step 1 – Open your presentation:  Launch Microsoft PowerPoint and open the presentation you want to modify.

Step 2 – Access the Design tab:  Locate the ribbon at the top of the PowerPoint window. Click on the “Design” tab.

Step 3 – Find the Slide Size options:  Within the “Design” tab, look for the “Customize” group on the right-hand side. Click the dropdown menu under the label “Slide Size.”

Step 4 – Choose “Custom Slide Size”:   Several pre-defined sizes will appear. Instead of selecting one of those, choose the option at the very bottom: “Custom Slide Size.”

Step 5 – Set Orientation to Portrait:  A new window titled “Slide Size” will pop up. Under the “Orientation” section, you’ll see two radio buttons: “Landscape” (which is the default) and “Portrait.” Click the radio button next to “Portrait” to switch the orientation.

Step 6 – Click “OK”:  Once you’ve chosen “Portrait,” simply click the “OK” button at the bottom of the “Slide Size” window.

Step 7 – Choosing Between “Maximize” and “Ensure Fit”

After clicking “OK” in the previous step, PowerPoint might prompt you with a choice between two options:

• Maximize:  This option enlarges your existing slide content to fill the entire portrait space. However, this may cause some elements to appear distorted or cut off.
• Ensure Fit:  This option shrinks your slide content to fit proportionally within the portrait layout. This ensures everything stays visible but may leave extra blank space around the edges.
• Open your PowerPoint presentation.
• Go to the File menu and select Page Setup.
• In the “Page Setup” dialog box, under Orientation, choose Portrait. You can also adjust the width and height values here if needed.

Recommendations:

• For presentations intended to be shown on a screen:  Choose “Maximize” to utilize the full portrait area. Text and images might need slight adjustments to avoid being cropped.
• For printing handouts or notes:  Opt for “Ensure Fit” to guarantee all content remains visible on the printed page, even if there’s extra space.

Are you a Google Slides user? Check our guide on How To Make Google Slides Vertical here !

How to Make a Single Slide Portrait in PowerPoint? 

While PowerPoint doesn’t directly support both orientations within a single file, you can achieve this by linking separate presentations. Here’s how:

Step 1: Open your landscape presentation.

Step 2: Navigate to the slide where you want to insert the link.

Step 3: Add a text box or select existing text to act as the link.

Step 4: Go to Insert > Action.

Step 5: Choose between “Mouse Click” (triggers when you click the text) or “Mouse Over” (triggers when you hover over the text).

Step 6: Select “Hyperlink to:” and choose “Other PowerPoint Presentation” from the dropdown.

Step 7: Locate and select your portrait presentation. Then in “Hyperlink to Slide”, select the slide you want to start from.

Step 8: Click “OK.”

Now, during your presentation, clicking (or hovering, if you chose Mouse Over) the designated text will seamlessly switch to your portrait presentation.

Remember these things while linking the presentation :

• Ensure both presentations are saved in the same folder to avoid broken links.
• Consider using a clear call to action on the linked text, like “Click here for details” or “View data in portrait mode.”

Benefits of Portrait Orientation

There are several reasons why you might need to change the orientation to portrait:

1. Enhanced Viewing Experience

• Vertical Content Suitability : Documents, articles, and social media feeds primarily consist of text, making portrait orientation more efficient in utilizing the screen’s height. This allows for better readability with fewer scrolls needed to view content.
• Focused Viewing : Portrait orientation gives a better view of vertical content like portraits or tall buildings, allowing you to focus on the details without distractions.

2. Considering Device Limits

• Comfortable Handheld Use : Holding a phone or tablet in portrait orientation is often more comfortable for long periods.
• Optimized Screen Space : On smaller screens, portrait orientation might be the only way to see everything without zooming or scrolling sideways.

3. Tailoring to Application Needs

• App-Specific Design : Certain applications are primarily designed for portrait orientation, and using them in landscape mode may result in functionality or display issues.
• Seamless Reading Experience : Many ebooks and webcomics are formatted for vertical scrolling, making portrait orientation preferable for a smooth and uninterrupted reading experience.

Tips for Creating Visually Appealing Portrait Slides

Choosing the Right Images:

• Pick clear, well-lit portraits without blurriness or pixelation.
• Make sure the images match the slide content, avoiding generic stock photos.
• Select portraits that convey emotions and resonate with the audience, considering facial expressions and mood.
• Aim for diversity by including various genders, ethnicities, ages, and backgrounds.

Composition and Design:

• Crop images strategically to highlight the subject’s face and remove distracting background elements.
• Position portraits carefully within the slide layout for balance.
• Use empty space effectively to avoid clutter and draw attention to the portrait.
• Coordinate the color scheme of the portrait with other slide elements.

Text and Content:

• Keep text brief on the portrait slide to avoid overshadowing the image.
• Choose a clear, readable font that matches the overall style.
• Place text thoughtfully to ensure important parts of the portrait are visible.

Additional Considerations:

• Use filters sparingly to enhance the mood without compromising image quality.
• Consider adding subtle overlays or textures for visual interest.
• Maintain a consistent visual style for a professional look.

Closing Thoughts

Changing PowerPoint to portrait orientation is a straightforward process that lets you customize your presentations to fit different purposes. Whether you’re making a vertical infographic or getting slides ready for a poster presentation, these steps will help you easily switch between landscape and portrait orientations in Microsoft PowerPoint.

Frequently Asked Questions

Why change slide orientation in powerpoint.

While landscape dominates presentations, switching to portrait in PowerPoint can be beneficial for showcasing tall content like portraits and infographics, creating handouts, adapting to specific screens, or adding visual variety. However, this format has limitations – you can’t mix orientations and content might require adjustments. Choose the orientation that best suits your content and presentation goals.

Can I mix Portrait and Landscape slides in one presentation?

While directly combining them isn’t possible, you can achieve a similar effect. Here’s how:

Create two separate presentations: One in landscape and another in portrait.

Link the presentations: Insert hyperlinks in your main presentation (landscape) to specific slides in the portrait presentation.

Does changing one slide’s orientation affect the whole presentation?

Yes. By default, all slides in a presentation share the same orientation (landscape or portrait). Changing one slide’s orientation will automatically adjust the entire presentation to match.

Can I revert my portrait PowerPoint back to landscape?

Yes, you can easily revert to landscape by adjusting the slide size settings.

Are there specific templates designed for portrait presentations?

Some templates are optimized for portrait mode, or you can customize existing ones.

Is there a quick way to switch between Landscape and Portrait in PowerPoint?

Unfortunately, there’s no single shortcut key to change the entire presentation’s orientation. However, you can access the orientation settings through the following methods:

• Go to the “Design” tab. In the “Customize” section, you’ll find the “Slide Size” option. Clicking the dropdown menu allows you to choose between Landscape and Portrait.
• Right-click on any slide. Select “Size and Layout” from the context menu. A window will appear where you can choose the desired orientation.

How to put PowerPoint in portrait mode for handouts?

In Print settings under “Handouts,” choose a portrait layout option like “2 Slides per Page (Portrait)” to display your slides in portrait on printed handouts.

What happens to my existing content if I change the orientation to portrait?

PowerPoint will attempt to scale your existing content to fit the new orientation. However, depending on the amount of content and its layout, adjustments might be necessary to ensure everything displays correctly.

Will my presentation work on all projectors if it’s in portrait orientation?

While most modern projectors can handle portrait presentations, some older models might have limitations. It’s recommended to test your presentation on the specific projector beforehand if unsure.

Save Time and Effortlessly Create Presentations with SlidesAI

• Add and delete slides Video
• Apply or change a slide layout Video
• Apply Themes to presentations Video
• Get design ideas for slides Video
• Change slide masters Video
• Change the page orientation Video
• Add a watermark to your slides Video
• Organize slides into sections Video
• Add a logo to your slides Video

Change slide masters

Use a slide master to add consistency to your colors, fonts, headings, logos, and other styles, and to help unify the form of your presentation.

Change the Slide Master

Select View > Slide Master .

Make the text, color, and alignment changes you want.

Select Close Master View .

What is a slide master?

Customize a slide master

Add color and design to my slides with themes

Use multiple themes in one presentation

Need more help?

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Program Evaluation - Master of Public Health

Program evaluation - master of public health presentation, premium google slides theme and powerpoint template.

Download the "Program Evaluation - Master of Public Health" presentation for PowerPoint or Google Slides. As university curricula increasingly incorporate digital tools and platforms, this template has been designed to integrate with presentation software, online learning management systems, or referencing software, enhancing the overall efficiency and effectiveness of student work. Edit this Google Slides theme and PowerPoint template to create an accessible and highly professional resource that aligns with the rigorous academic expectations at the higher education level.

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How to Add, Duplicate, Move, Delete or Hide Slides in Google Slides

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How to Use Slidego Templates for Free (Step-by-Step)

SlideGo is a notorious platform offering many professionally designed presentation templates tailored for diverse purposes. These templates are readily available for download and can be seamlessly customized to meet your specific needs. If you're new to SlideGo and unsure where to begin, this guide is here to assist you every step of the way, addressing all your queries and helping you make the most of this valuable resource.

How to Download Slidesgo PowerPoint Templates

Slidesgo, established in 2010, is a comprehensive platform catering to designers, small business proprietors, educators, and content creators, offering a diverse range of content, inspiration, and solutions. With an array of presentation ideas and themes across various categories, users can customize them to suit their specific requirements. Let's now explore how to download a presentation theme that we like from Slidesgo:

Step 1 : Open your preferred browser and navigate to the Slidesgo website to search for new presentation ideas.

Step 2 : On the website, users can search for a template directly using the search bar or scroll down to browse different categories and select a design.

Step 3 : Once a design is selected, hover over it and click on the download button at the top left of the thumbnail.

Step 4 : Users then have the option to choose whether they want to import it to Google Slides or download a template editable on Microsoft PowerPoint.

Step 5 : If you want a closer look at the template before downloading, click on it.

Step 6 : You will be redirected to the template's page, where you can preview other slides and better understand the theme.

Step 7 : Finally, click on the "Download this template" button and choose between Google Slides or Microsoft PowerPoint.

Downloading a presentation from Slidesgo is relatively simple, but the challenging part lies in selecting a presentation idea since there are numerous creative options available, making it difficult to choose just one.

How to Import a Slidesgo Template into Google Slides

Slidesgo provides its users with the option to download a template for both Google Slides and Microsoft PowerPoint. The download process for PowerPoint is similar to downloading any other file. However, using a template for Google Slides requires importing, which can be challenging for some users. Let's take a look at how to use a Slidesgo template in Google Slides:

Step 1 : Once you have chosen the template, go to the template page by clicking on the thumbnail.

Step 2 : Click on the "Download this template" button and select Google Slides.

Step 3 : You will be redirected to a new page where you will be asked if you want to make a copy of the template on Google Slides. Simply click on "Make a copy" to import the template to Google Slides.

Step 4 : The template will be uploaded to your Google Slides, where you can now customize it, and it will be saved automatically to your Google Drive.

Unlock More Free and Delicate Templates with WPS Office

You may already be familiar with WPS Office , a renowned office suite known for its comprehensive set of tools, including Writer, Presentation, and Spreadsheet. What sets WPS apart is its remarkable compatibility across all major operating systems, spanning Mac, Windows, and even Linux. However, one of the standout features of WPS Office is its vast collection of templates, readily available for use.

These templates cover a wide range of needs, from professional presentations to business reports and creative projects. They're all free, easily accessible, and compatible with WPS Office, making them a convenient choice for users looking to enhance their productivity and streamline their workflow.

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How to get PowerPoint templates for free in WPS Office

Unlike Slidesgo, WPS Office not only offers a wide variety of templates on its online template store, but users can also easily download and edit PowerPoint templates within the WPS Office application, providing convenience to their users. Let's take a look at some of the best templates available on WPS Office.

1. Children’s Education

Children’s Education is an engaging template available in the WPS Office template store, impressively designed to captivate young learners. With vibrant colors, captivating infographics, and charming cartoons, it aims to seize the attention of students, fostering an environment conducive to learning and exploration. Whether it's for classroom presentations or educational materials, this template is tailored to inspire curiosity and promote active engagement in young minds.

2. Company Product Introduction

The Company Product Introduction template, available in the WPS Office template store, serves as an ideal platform for companies to effectively introduce their products or ideas. This dynamic template facilitates seamless communication between departments or stakeholders, covering essential aspects of discussion. Its engaging design and intuitive layout ensure clarity and coherence in conveying key messages. It can be utilized for internal presentations or external pitches, this template empowers companies to showcase their offerings with confidence and professionalism, facilitating productive discussions and informed decision-making.

3. Personal Photo Album

The Personal Photo Album template, available in the WPS Office template store, offers an elegant solution for creating memorable photo albums. With its captivating cover design, which can be customized with a personal photo and name, this template sets the tone for a personalized and cherished collection. Featuring a unique coral layout, it provides a visually appealing backdrop for showcasing your photos in style. It is a wonderful template for documenting special occasions, travel adventures, or everyday moments, ensuring a delightful and organized presentation of your cherished memories.

1.How much does Slidesgo premium cost?

Here's a breakdown of the Slidesgo premium plan:

Cost: €19.99 per year (Euros)

Plan type: Solo subscription (with an additional user for free)

Access to over 15,000 premium templates and assets

Ad-free experience

Ability to share templates without crediting Slidesgo

Priority support

Favorite list functionality

Suitable for use by minors

2. How to add or change themes in Google Slides?

To change the theme of your presentation on Google Slides, follow these steps:

Step 1: Open your Google Slides presentation and click on the "Slide" tab.

Step 2: Select the "Change Theme" option from the dropdown menu.

Step 3: A menu will appear on the right side of the screen with several themes available to choose from.

Step 4: Click on any theme to apply it to your slides.

Step 5: If you wish to import a theme from a previous Google Slides presentation, click on "Import a theme".

Step 6: Double click on the Google Slides presentation from which you want to import the theme.

Step 7: If there are multiple themes within the Google Slides presentation, select the slide with the theme you want to import, and then click on "Import theme”.

3. Can Slidesgo templates be used without copyright restrictions?

Slidesgo templates are indeed copyright-free. Users are permitted to utilize them for both personal and commercial purposes. However, it's important to note that users are not permitted to sublicense, sell, or rent any Slidesgo content or modified versions of it.

Beyond SlideGo: Discover Compatibility and Template Freedom with WPS Office

While SlideGo offers plenty of templates for various purposes, it's worth exploring other websites to discover similar offerings with their unique twists. However, if you're working within an office suite environment where seamless file import is crucial for your presentations, consider downloading WPS Office. Not only does WPS Office provide its own extensive collection of templates, but they are also highly compatible with both Microsoft Office and WPS Office formats.

This compatibility ensures that you can effortlessly import and utilize these templates across different platforms, enhancing your productivity and presentation quality. Download WPS Office now to access a diverse range of templates tailored to your needs.

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