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This Is The Most Effective Post-Interview Thank You Email

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“It was a pleasure speaking with you today. Thank you for the recommendation to read The Power of Less, maybe we can trade notes when you're done with Tribes! We will be in touch about next steps soon.”

That was part of a reply I received to a post-interview thank you email I wrote to a VP of sales. Four hours after receiving that reply, I got a call from the recruiter offering me a job.

A month after I was hired, I had a one-on-one with that VP and the first question she asked me was about the books we recommended to each other.

Leading up to the thank you email, we had spent 40 minutes on the phone together talking through introductions, behavioral questions, and case studies to see if I was a good fit for the role. While that conversation factored into the decision, my answers weren't what stood out in her mind.

It was the personal touch that stuck.

As a candidate, you want to be focused on two things during the job search:

• Building relationships with people who can influence the hiring decision
• Standing out from all of the other candidates vying for this job

The post interview thank you email is a highly effective (and incredibly easy) tactic that covers both bases. It's also overlooked by 76% of job seekers. Talk about low hanging fruit!

After interviewing at dozens of companies with over 100 people, I've had the chance to send (and test) plenty of thank you notes. This article will walk you through the template I've found to be the most effective and helped me land jobs at leading companies like Google, Microsoft, Twitter, and more.

In this post, we'll cover:

Why A Post-Interview Thank You Email Matters

• How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)
• How To Write A Thank You Interview Email: A Step-By-Step Guide
• Post-Interview Thank You Email Templates & Examples

2 Common Thank You Email Mistakes To Avoid

• The Most Effective Email Template
• How To Follow Up If You Haven't Heard Back From Your Interview

Before we get technical, it's important to understand why writing a thank you note is important in the first place.

Most people think their interview is over when they walk out of the building. Whether they absolutely crushed it or things didn't go according to plan, it's out of their hands now, right?

Not so fast.

Hiring managers at top companies pay very close attention to how and when their candidates follow up . Most are expecting some sort of thank you and failing to send one could actually cost you the job.

The data reveals that close to 80% of hiring managers feel that thank you emails are helpful when deciding between candidates. 22% of employers are   less likely to hire a candidate who does  not  send a thank you and 91% actually  like  being thanked  (imagine that!).

In addition to playing into your potential employer's expectations, thank you emails are an easy way to stand out from the competition. Despite all of the data above, only 24% of job seekers actually take the time to send a thank you note after their interview.

Part 1: How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)

Before we dive into our post-interview thank you email templates and examples, we're going to walk through the fundamentals of sending a thank you note that will boost your chances of landing the job offer.

Should I Email, Call, Or Hit Them Up On Twitter?

If you run a Google search for “interview thank you notes,” you'll get all sorts of suggested mediums for sending – email, phone calls, Twitter, text messages, and even handwritten notes.

All of these can get the job done but we want to choose the method that's going to make things fast and easy for the interviewer on the other end.

Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email (with phone calls coming in at a close second):

When you're in the room on interview day, it's much more natural to ask for someone's email than their phone number. On top of that email allows you to spend time crafting your response and you can track them using a tool like Yesware to help gauge interest.

For those reasons, I recommend sending all of your thank you notes via email.

“But what if I forgot to ask for their email and don't have it?”

No problem! There are plenty of tools out there that make it super easy to track down someone's email address. My favorite is Mailscoop.io .

All you need is the person's full name and the link to their company's website (so if they work at Spacex, it would be www.spacex.com) and Mailscoop will spit it out in just a few seconds:

After you've got your hands on their email, you can head over to Mail Tester , or another email testing website, and plug it in to verify that it exists on the company's email server. If it does, you're good to go!

If all else fails, you can always email your recruiter and ask them for the person's contact info. Sure, it's best to get it upfront but you're better off swallowing your pride to send your thank you email than sending nothing at all.

When Is The Best Time To Send A Follow Up Email After An Interview?

This is a question I get a lot.

When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

When it comes to thank you notes, the golden rule is simple:

Q – The Best Time To Send Your Thank You Note? A – As quickly as you can while still allowing yourself enough time to craft a quality email!

If you're a numbers person, shoot for 30 minutes – 2 hours after the interview, but don't pull your hair out if you can't get it out until later in the day. Life gets in the way and it's far more important to send it later than not send it at all.

What Subject Line Should You Use For Your Interview Thank You Note?

Sometimes coming up with a subject line can be the hardest part of writing an email! In this case, you don't need to go crazy — something short and to the point will do just fine. My recommendations are:

• Thank you for your time today [Name]
• Following up on our interview today
• It was great speaking with you

Any of those will do the trick!

These are all short, sweet, and leave no room for confusion. If you're really struggling to come up with something, feel free to borrow one of them.

Should You Send A Handwritten Note?

Sending a handwritten note is a great way to make sure your thank you stands out, but it takes time. If you're able to get your email sent within the first 24 hours, you're better off doing that.

If you're set on sending a handwritten note, my number one piece of advice is to use good old fashion snail mail.

Sending a thank you via USPS is going to take a few days, but it will almost certainly be a lot harder to ignore.

How Long Should A Thank You Email Be?

Your interviewer is likely busy. So, try to keep your post interview thank you email short and sweet. 80-150 words in 2-3 concise paragraphs are all you need.

Can you write less? Maybe. But there’s a good chance that your short email will sound generic or lack some key ingredients.

Part 2: How To Write A Thank You Interview Email — A Step-By-Step Guide

Now that we’ve got the basics covered, it’s time we dig in to the anatomy of a thank you interview email! 

You’ll want to…

#1 Express Your Appreciation

Let the interviewer know exactly what you’re thankful for. Perhaps you’re thankful for their time or for meeting with you. But those things are pretty generic, right?

Instead, be specific about a part of the interview you actually enjoyed. For example, maybe your interviewer told you about one of the company’s new programs or projects. How has learning about that program or project made you more excited about potentially working at this company?

Here’s an example of how you would build your introduction: 

“Hi, James! Thank you for our conversation earlier today. I really enjoyed learning more about EcoWise’s plan to launch a new app for consumers to track their renewable solar energy credits, and I am eagerly excited to improve the app’s UX if selected for the role.”

Once you’re done with this introduction, be sure you…

#2 Personalize The Message

Your interviewer may get thank you emails from other candidates. And you don’t want your email to sound like all the others. So, you must personalize the message.

How do you do that? For one, you address the interviewer by name. But you should also mention specific details about things you and the interviewer talked about.

Picking up the example above, you could go with something like: 

“In my previous role at BrainBloom, I helped increase user retention by 30% by designing an interactive chatbot assessing users’ most searched topics within the app. I think we can work on something similar for EcoWise’s app.”

For example, you can briefly share an idea of how you would solve a company challenge that the interviewer mentioned during your conversation. If you haven’t already, it could also be a good time to share a Value Validation Project to really demonstrate your interest and ability to solve a specific problem.

#3 Wrap Up And Express Your Enthusiasm For Next Steps

Wrap up by expressing you’re looking forward to continuing your conversation the next steps.

In our example, this would look something like: 

“I look forward to discussing this further in the next steps! Best wishes,  Willie Sherman”

But don’t hit “send” just yet! First, you’ll want to make sure you…

#4 Proofread Everything!

Last, but certainly not least, is proofreading every single detail of your thank you email before you send it!

If you're writing your thank you note in something like Gmail, I definitely recommend installing a plugin like Grammarly  or Hemingway . They will catch any spelling errors  and make suggestions for better grammar to help improve your writing.

Once you have your final draft in front of you, read it out loud! Then send it to a friend to get a double confirmation. If everything looks good after that, you're all set to send!

Let’s recap on what a great thank you interview email looks like:

Part 3: Post-Interview Thank You Email Templates & Examples

Now that we've covered the basics of great thank you notes, we can dive into the science behind writing one that will stand out from the crowd and get you hired.

We'll start by calling out two common thank you email templates that you should avoid . These are email templates that everyone ends up using because they're easy and average. Our goal is to stand out — to zig while everyone else zags — which means we don't want boring, boilerplate templates.

Next, I'll walk you through the methodology behind my thank you email strategy. I'll show you how to craft an email that will set you apart from the competition and bump you up on the interviewer's short list. Then you can get a copy of my post-interview thank you email template along with several thank you email examples from real people in my community!

Now, let's dive into the science behind writing a thank you note that helps you build a relationship with your interviewer and stand out from other candidates.

We'll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.

When it comes to thank you's, the most common formats tend to fall into two buckets:

Bad Email #1 (Don't Use This!) Dear Mr. Last Name: I enjoyed speaking with you today about the assistant account executive position at [Company].  The job seems to be an excellent match for my skills and interests. In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position. Sincerely, Name

This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!

Here's what the second most common email looks like:

Bad Email #2 (Don't Use This, Either!) Hi Name, Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps. Best, Your Name

While this is far better than Email #1, it leaves a lot on the table. Again, after chatting with someone for an hour, you should have a little bit more to say than “thanks, hope to hear from you soon!”

Remember, your thank you note is a huge opportunity for you to stand out, continue building a relationship with your interviewer, and cement that positive association in their mind.

We want to make sure we're doing everything we possibly can to capitalize on those three things.

Click Below To Get My “Copy & Paste” Post Interview Email Template Completely Free: Download A Free Copy Of My Proven Thank You Email Template

A Great Thank You Note Starts During The Interview

In order to maximize the value we deliver with our thank you note, we need to gather as much information as we possibly can during the interview.

These details come from the small talk you make before the interview starts, the conversations sparked by your answers or your resume, and the questions you ask your interviewer .

This is more of an art than a science and truly a case of practice makes perfect. Here are some pointers to get you started:

• There is always a few minutes of small talk before the interview starts – use that to spark up a conversation. For example, if it's a Monday or Tuesday, ask how their weekend went. If it's Wednesday – Friday, ask if they have plans for the upcoming weekend.
• If they begin talking, ask follow up questions. The longer you can get them to continue, the more information you get and the higher the odds of them creating a positive association with you in their brain .
• At the end of the interview, have questions prepared ( here's a list of my favorites ). I always end an interview by asking them about their personal life outside of work.

The more personal information you get during the interview, the more ammo you have to include in your thank you note.

Remember the response I quoted in the opening paragraph of this post?

That VP had asked me about a book I read recently that made an impact on me. As soon as I answered, I asked her the same question. I hadn't read the book she mentioned, but I was very familiar with the author (Seth Godin).

I followed that up by asking her what she likes to read ( “are you a non-fiction only kind of person?” ) and how she finds the time to read with her crazy schedule.

Those two follow up questions sparked a conversation that lasted 15 minutes and helped me build a rapport.

In my thank you note, I mentioned that I ordered the book and appreciated the recommendation. A week later (after reading it), I followed up with her and mentioned my two favorite points the author made.

The mention in the thank you note helped me land the job and the follow up helped me start my new career with a fan in upper management.

If you want to ace your thank you note, you’ll need to bring in your a-game during the interview. This guide will help you effectively prepare for your next interview and walk out this amazing inputs for your thank you note!

The Most Effective Thank You Email Template

As mentioned above, I went on 50+ interviews and spoke to well over 100 people during the course of my job search. That meant a lot of thank you notes and, better yet, a lot of opportunities to test what format works best.

After all was said and done, the template below is the one my data showed to be most effective. I measured “effectiveness” by the percentage of people who replied as well my success rate for scoring a slot in the next round of interviews (or getting the offer).

What To Include

To start, we lead off with our “thank you.” It sounds obvious, but you'd be surprised at how many people fail to actually include the words “ thank you ” in their note, (seriously, I see this a surprising amount with the people I coach). Instead of actually saying it, they imply it  by saying stuff like “great chatting with you.”

People are busy, especially as you get further up the food chain. Their time is valuable and it goes a long way to acknowledge that. So don't just imply it, write out the words!

Next, we make a point to show them that we listened and understood.

Full attention is a rare thing in today's world and people like interviewers expect to get it from you. By recapping a point that you spoke about in your conversation, it shows that you were listening and engaged.

Bonus points if you add in an action you took based on the conversation, or share a relevant (and quality) piece of content!

Then, at the end of the email, we do the exact same thing by taking a personal angle in the PS. For best results, mention taking action against advice your interviewer gave you, illustrate your results, and finish with a follow up question.

This helps solidify your level of engagement in the interviewer's mind and keeps the door open to continue the conversation and build the relationship.

Now that you understand why each piece of the thank you email puzzle is important, let's check out a few examples of what an awesome post-interview thank you email looks like:

My Post-Interview Thank You Email Template & Examples

Click below to get a free copy of my proven Thank You email template, along with real-world examples of Thank You notes that worked. All you need to do is copy, paste, fill in the blanks, and hit send!

Click Below To Get My “Copy & Paste” Post Interview Email Template For Free: Download A Free Copy Of My Proven Thank You Email Template

How To Follow Up If You Haven't Heard Back After Your Interview

When it comes to getting the result you want (a job offer), persistence is key.

Sending a post-interview thank you email is always a must, but your work doesn't end there.

Hiring teams are  busy – they're interviewing other candidates, they're corralling colleagues for feedback, and (most importantly) they're still doing their jobs! Sometimes things fall through the cracks. While it's not ideal, we're all human and it happens.

If you want to boost your chances, you need to follow up.

Following Up When You Haven't Heard Back

The key to a great follow up is being politely persistent without being overbearing.

First, check back to see if the hiring team gave you a timeline. If the recruiter said, “we'll get back to you in a couple of weeks,” don't send a follow up one week later. Respect the timeline, but don't be afraid to follow up right when it ends.

Set a reminder in your phone or calendar for two weeks!

If you didn't get a clear timeline, my rule of thumb is to follow up every five business  days.

Austin's Five Day Follow Up Rule

My rule of thumb is to follow up every 5 business days when you haven't heard back and haven't been given a timeline.

Here's a quick email template you can use:

Hi [Name], I hope you are having a great week! I wanted to reach out and express my continued interest for the [Job Title] role. I know this is a busy time and I completely understand that there is a lot going into this decision. If there's anything else I can do or provide that would be helpful, please let me know! Best, [Your Name]

Updated Follow Up Email Template For Uncertain Times

If there's one thing COVID-19 has taught us, it is that unforeseen events can arise at any time. Whether it's a pandemic, an economic crisis, or acts of God, we will want to change the language in our emails.

The tests I've run with my clients have shown that following up with empathy is what works in uncertain times.

Here is the interview follow up email template you can use:

Hi [Name], I hope you are doing alright given everything that’s happening right now. I know this is an uncertain time and that there is a lot to deal with both personally and professionally. With everything going on, I completely understand that there may be delays in responses and/or with the process. Please take the time you need and stay safe. I did want to reach out to let you all know that I am still very excited about this opportunity. If there is anything I can do or provide that would be helpful, please let me know. I’m sending my best to you, your family, and your colleagues. Best, [Your Name]

There you go! You should be all set to send an awesome thank you email  and  stay on top of the company to make sure you're top of mind and standing out from the crowd.

If you missed it earlier, here's a link to my post-interview thank you email template complete with multiple examples:

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Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

22 thoughts on This Is The Most Effective Post-Interview Thank You Email

Incredible piece of advice! You’re definitely a career strategist. I tried this strategy and it worked, and I’m happy. Thank you!

Awesome Maito! I’m so happy to hear it helped you score the offer 🙂

That’s what i needed the most right now because every time after my interview i always wonder what to write and how to write it, so thanks a lot for helping me out here and i am sure i am going to bookmark this for sure. cheers to this article.

I’m super happy to hear it Ritesh! I know it can be confusing trying to figure out how and when to follow up – I’m glad the article helped clear things up!

Nicely done. Thanks. Constructive feedback: I think you have “and causation doesn’t imply correlation” reversed.

Good catch, thanks!

Well written and very helpful!!

Appreciate it Trent!

That’s a great article and i was searching for this content because i didn’t know that doing follow up after applying for job is have this much importance so i was looking for how to do follow up process, thanks a lot for letting us know.Going to bookmark this for sure.

I enjoyed visiting your webiste. I leave comments rarely, but you definately up deserve a thumbs!

Easy to check out, easy to read…heck I had formed to leave a commment!

Ha! I see you what you did with “bad email #1.” I actually read that email example on another site and thought “should I really be that formal after having such a great interview? Let me see if other websites agree.” Thank you for confirming my suspicion.

Haha I didn’t have the “don’t use this” at first and people were actually using that template Jeremy – glad you made your way to the right one 🙂

Very helpful, specific and easy-to-implement advice. Much appreciated!!

You got it!

Any advice on writing a thank you email after totally blowing a interview? I was so nervous I don’t think I answered anything they asked me. After walking out the door a moment of clarity hit me and I wanted to go back in. Is there any way to ask for a do-over?

really helpful, love your insight, and thanks for sharing Austin!

You got it Jon!

I just went on an interview. It was first in 9 years and after the interview I went to look up When is the best time to send a thank you follow up letter? Well it was with in 24hrs and I landed up on your site and I found out I did not ask enough questions. How can I rectifty that in my thank you letter? I am going to write my letter and hope you get back to me soon, but if not I will do my best with what I read in your article so that I can send it off in a timely manner. I know now for next time what to ask. Hopfully my thank you letter will set me apart from the crowd and will win me this position. Thank you for your site. It’s very informative.

Hey Carla, that’s ok! The thank you template here is best case scenario. Not everyone is going to remember to ask those questions or get all the info! The best thing you can do right now is send a thank you email as soon as possible. Thank them for their time, tell them that you enjoyed meeting them, and you’re looking forward to next steps.

Greate article. Keep writing such kind of info on your blog.

Im really impressed by it. Hey there, You have done a great job. I will certainly digg it and in my view suggest to my friends. I am confident they will be benefited from this website.

Thanks so much, I appreciate it!

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18 May, 2020

Interviewing

18 Interview Email Thank You Templates

Brianna Moore

Content Marketing Manager

Like so many elements of the job search process, crafting the perfect follow up thank you email after a job interview is easier said than done. It can be a challenge to strike the right tone. You want your interviewer to get the right impression, but trying too hard can be a real turnoff.

If you’re doubting about writing one, just remember that thank you letter is just another opportunity to show that you are:

• Detail-oriented: You remembered specific details about your interviewers.
• Direct and confident: You’re not intimidated to reach out directly to someone who could become your teammate.
• People-focused: You recognize that connecting on a personal level is valuable on so many levels.
• Love feedback: You know that you can always improve.
• A team-player: You spent some time imagining what it would be like to work alongside this group of people.
• Someone who values other people: You understand that every work team is made up of people who each have something unique to offer.
• A big-picture thinker: You’re looking beyond the small details of everyday work and considering the environment as a whole.
• Serious about the job. You’re thoughtfully considering details about the position and the work the company does.
• Ready to be an engaged member of the team. You’re spending time thinking about the kind of problems you would be solving in this position.
• Excited. You seem motivated about the position and value the conversation you had during your interview.
• Personally connected. They are reminded that you may have gone to the same college or university, are from the same hometown, or share an interest in a unique hobby. You could fit right in!
• Confident. You’re not afraid of appearing out of your element to find out information about something.
• A serious candidate. You are looking ahead to the questions you might have if you were to be hired by the company.

Here are some interview thank you email examples that will show your hiring manager that you are friendly, thoughtful, and excited about joining the team. If you are having trouble landing on the right template, take some time to think through your phone interview. Jot down a few notes about what you talked about, and you’re sure to come across an ideal angle for your interview thank you note.

Best thank you emails after an interview: 18 samples (2023 update)

A simple, direct, thank you email.

Subject: Thanks for your time today

Thank you for spending part of your day with me today talking about the ____ position. I came away feeling excited about joining the team and confident that I could hit the ground running.

Please let me know if I can provide any additional information that might help as you move ahead with your review process.

Thanks again,

Offer to provide references

Subject: Thanks so much for your warm welcome today

Thanks so much for taking the time to talk with me today about the ____ position. It was honestly a fun day!

Happy to send along references or any other info that you might need.

Thanks again, and looking forward to hearing from you.

Best regards,

Subject: Thank you!

Wanted to drop a quick note to thank you for your time earlier today. It was great to meet you via ___ and to learn more about ___.

If you would like references, please let me know and I’d be happy to provide.

Best wishes with ___.

It was great meeting the team!

Subject: Meeting the team today

Thank you for taking the time to talk to me today!

It was great to meet the team and connect with people who clearly love what they do 🙂 I left the interview feeling super excited about whatever my future will look like in this field.

If you need any additional information, please let me know.

Make An Impression & Continue the Conversation

Subject: Thank you and a quick question

Thanks so much for taking the time to meet with me today. It was great learning more about ___.

What you said about ______ made me think you may find this [LINK] interesting. Curious to hear your thoughts.

Offer Something In Return

Subject: Post-interview thought

I appreciate you taking the time to talk with me today during my interview. I loved getting a chance to talk to people who are as geeky as I am about ____ 🙂

The way you described ____ is brilliant. I think you’ll enjoy reading this article on by ___. It was a huge inspiration for me when I started in ____.

Thanks again, and please reach out if you need references, portfolio, etc.

Reference The Conversation

Subject: {website or tool name}

It was very nice talking with you today 🙂

This is the website / tool I was talking about earlier:

Excited about the mission

Subject: Thank you for your time yesterday!

Thank you for your time yesterday afternoon. I really appreciate you sharing your vision for ___ and taking the time to get to know me and my background.

Please don’t hesitate to reach out if you have any additional questions. I’m looking forward to hearing back on the next steps in the process.

Excited to build together

Subject: Appreciate your time

Thank you so much for taking the time to chat with me yesterday about all things ___! Would love to build ___ together. It’s something I’ve been passionate about for the last few years, and I think you’re onto something very compelling.

Please let me know if there’s anything you need from me in order to move forward. Stay safe and have a great day!

Cheers to your success,

Poor internet connection or call dropped off

So sorry our call today dropped off a few times today! I really enjoyed meeting you.

If you have any availability later this week, I’d love to finish our conversation. Let me know what times work best for you, and I’ll put a quick follow-up on our calendars.2

18 more interview thank you email samples

Hi ____, Thank you for spending part of your day with me today about the ____ position. Interviews can be a LOT, but you and your whole team helped to put me at ease right away. I came away feeling as though I have a good understanding of how the ____ department operates. I’m confident I could join the team and hit the ground running. Please let me know if I can provide any additional information that might help as you move ahead with your review process. I’d love to become a part of the _____ (xyz company or department) team. Thanks again,

Hi ____, To be honest, I wasn’t expecting today to be as enjoyable as it was. The interview process can feel pretty daunting, so it means a lot that you and your team were so welcoming. Today was also an excellent chance for me to see how the ____ department works together to reach your goals. If you think of any information I could send your way that might help you in the decision-making process, please let me know. I’d love to become a part of the ____ (company or department) family. Thanks again!

Thanks so much for taking the time to talk with me today about the ____ position. It was honestly a fun day. I was able to get a real feel for how your team works together and came away excited about the contributions I could make at ____ (company). I’m so glad we were able to cover so much ground during our conversation, but I’m happy to send along any other info if it would be helpful as you make your decision. Thanks again,

Hi ____, Thanks for bringing me in today to discuss the ____ position. I’m glad we’ve had a chance to learn more about one another. Your team is very impressive! I loved watching you interact. Please let me know if I can provide anything else that might help as you work through your decision. I’d love to join the ____ (department) team! Thanks again,

Thank you for taking the time to talk to me today! I really enjoyed hanging out with the team. Regardless of who you decide to hire, I wanted to mention how great it was to meet your team. It’s nice to meet other people who can’t help but geek out over all things tech. If I can send over any additional information that might help you as you’re working toward a decision, just let me know. Thanks so much.

Hi ____, I’m not going to lie. I had so. much. fun. today discussing the ____ position with the ____ team. It was great to connect with people who clearly love what they do. I left the interview feeling excited about whatever my future will look like in this field. I hope that future includes me as your next ____! Please let me know if I can send any additional information your way that might help you as you work through your decision. Thank you so much for a fantastic experience today. I appreciate your time and consideration. Take care.

Hi again, Thanks for taking time out for our interview today. I enjoyed learning more about the ____ department and meeting the team. I realized afterward that I didn’t have a chance to mention my experience with ______. There are several aspects of that experience that I think would help me get up to speed quickly as your next ____. Please reach out if you think of additional information I could send your way as you make your decision. Thanks again!

Hi ____, Don’t you hate when you finish up a meeting and realize too late that you had more to say? Email to the rescue, I suppose! If we’d had more time, I would have liked to dive into a more in-depth discussion about ____ (topic you talked about). I realized too late that this is closely related to an experience I had ____. I hope we’ll have a chance to finish this conversation soon! I greatly enjoyed meeting the ____ team today. Getting a firsthand look at how your department runs and meeting so many people who clearly love what they do was a fantastic experience. If I can provide more information that would be helpful to you, please let me know. Thanks so much.

Hi ____, Thanks so much for taking time out of your schedule for my interview for the ____ position today. Meeting the team was a fantastic experience. I did think of an additional topic we didn’t have time to cover today: _______. What you said about ______ makes me think you may find this interesting. I hope we’ll have another opportunity to catch up soon. I’d love to hear your thoughts. Please let me know if you think of anything I could provide that might help you as you enter the decision-making process. Thanks again.

Hi ____, Thanks for talking with me today about the ____ position. I appreciate you taking the time to get to know me and to share more about ____ (company name) and the ____ department. I wanted to mention that I am very intrigued about the ____ program at ____ (company name). I haven’t heard of a similar program at other companies. It sounds beneficial for people beginning to construct their careers. I’d love to learn more, just in case we have the chance to talk again. Thanks again!

Thank you for spending time with me today discussing the ____ position. I learned so much more about ____ (company). Being able to meet your team was seriously cool. I did think of a quick question after we’d wrapped up that I’m hoping you could answer. You mentioned that ____ (company) offers a ____ program that new employees often find helpful. I’m wondering if the program focuses on specifics or if it’s more of a personal enrichment experience. Either way, it sounds like a valuable experience. I’m just curious about the ____ (company) approach here. If you could share a few thoughts or direct me to someone who could, I’d appreciate it! Please let me know if you think of anything else I can provide as you work through the decision process. I’d love to join the ____ (department) team. Thanks again.

Hi ____, Thanks for taking some time to meet with me today. I really enjoyed the interview experience and learning more about the ____ department. When we talked, you mentioned your team has been developing ____ (a new process or product, for example). I was thinking about this later and wanted to suggest you look into ____ (SaaS app or helpful platform, for example). I’ve read that this approach can be useful as part of a similar process. Thanks again, and please reach out if you think of something additional I could provide that might help in your decision. Take care.

Hi ____, I enjoyed meeting with you today. I feel like I know so much more about ____ (company) and the ____ department. I was thinking about that ____ (study or coding technique, for example) we discussed, and wanted to add a quick additional thought. I mentioned when we talked that ____, which is true, but it’s also important to know that ____. I’d love to finish this conversation at some point soon! Thanks again for your time today. If I can provide any additional information that would be helpful, just let me know. Take care.

Hi ____, Thanks for spending some time with me today during my interview for the ____ position. I loved meeting the team and learning more about ____ (company). When we talked, we got on the subject of ____ (alma mater). It was great to meet a fellow alum! I remembered afterward that ____ (the name of a professor, for example) was the person who ____. I hope we can finish our talk soon. Thanks again, and feel free to reach out if there is additional information I could provide that would be helpful. Take care, and go ____ (college mascot or nickname)!

Hi ____, Thank you for making time for my interview today. I enjoyed meeting you and left feeling very impressed with your team. You are doing some amazing things there! I was thinking about our talk earlier, and it occurred to me that you may find this ____ (researcher or web resource, for example) interesting. I know I do! Here’s to hoping we’ll have a chance to discuss this more soon. Thanks again. Please let me know if you think of anything else I could provide that would be helpful as you make your decision. Take care.

I appreciate you taking the time to talk with me today during my interview. I loved getting a chance to talk to people who are as geeky as I am about ____ (your area of focus). I’m hoping you can give me a little more information about _____, or point me toward someone who can. The way you described your ____ process makes a lot of sense to me. I’d love to learn more about how this position fits into that particular process. Thanks again, and please reach out if you think of anything I could provide that might make your decision process easier. Take care.

Hi ____, Thank you for spending part of your day talking with me today. I was so excited that you reached out for an interview, and it’s great to know that my instinct was on point. ____ (company) would be a fantastic place to work. I was thinking more about the ____ process we discussed. Your team is handling that in a unique way—the way you handle the project management, especially, is very smart. It put me in mind of a similar method I’ve read about. If you get a chance, check out this article (hyperlink “this article” to a relevant article). I think you’ll find it interesting! Thanks again, and please reach out if there is additional information that could help you as you work through the decision making process. Take care.

Thanks for your time today! I enjoyed our conversation during my interview and appreciated getting the chance to see your team in action. At one point, we were talking about ____ (certification or a specific skill, for example). I’d like to look into this more and was hoping you’d have an idea about where I should start. It seems like an excellent way to start growing that part of my knowledge base. Thanks again. If you think of anything I could provide that would be useful to you as you go through the decision-making process, please say the word. Take care.

Who to send a thank you note to

There are two philosophies about who to send the post-interview appreciation emails to if you had a panel interview with a prospective employer. You could either send one email to both interviewers at once or you could send two separate emails.

If you are going for a more personalized approach and want to highlight something that you have in common with a specific interviewer, definitely go for separate emails. It will make each person feel special and give you room to set the tone for future conversations with each interviewer individually. If you want to come across friendly and someone who values transparency, following up with both interviewers in one email.

Never send a thank you note to one of the interviewers but not another. It alienates the interviewer that was left out and can come across as plain rude.

When to send a job interview thank you email

There are two philosophies about who to send the post-interview appreciation emails to if you had a panel interview with a prospective employer.

Most job seekers send a note either immediately after an interview, at the end of the day, or next day. What do all of these cadencies have in common? You follow up, you’re organized, and you value other people’s time. There are nuances, however.

• By following up immediately after an interview, you show that you love playbooks, and sending a thank you email after the interview is one. You also come across as someone who has a high sense of urgency.
• By following up at the end of the day, you give an interviewer a chance to process the information they gathered from an interview. Because it takes more effort to remember to do something when there is a time lag, this send time shows that you follow up and follow through.
• Following up the next day shows that you love balance. You remember things that matter but you have other opportunities and everything will happen at the right time.

What email address to send a thank-you note from

Every detail matters, and if you’re super detail-oriented and organized, then you probably have an email address specifically dedicated to job search. Don’t have one? Maybe it’s time to create it. You can create up to 5 Gmail inboxes. Sending an email from an email address like [email protected] or [email protected] shows that you’re on top of your inbox, take job search seriously, and value your time.

Common interview thank you email pitfalls

There are also some things that can go terribly wrong for job candidates in a follow-up email after an interview:

• You misspell the interviewer name
• You reference the wrong job title or position name
• You show too much enthusiasm by including keywords like “job offer”
• You don’t include sample work when you were explicitly asked to provide it
• You use an inappropriate signature (too formal, or too informal)
• You don’t use a clear subject line

Don’t Miss the Opportunity to Make a Good Impression

Here’s the thing. No, you don’t have to send a follow-up email to recruiters or hiring managers after your interview. It’s not a rule, and the company won’t think less of you or not invite you to the second interview because of it.

However, when you take the time to send a sincere thank you note, you stand out from the crowd just a bit more. Follow it with an invite to connect on LinkedIn, and it shows that you take every interview as an opportunity to network and build a great relationship, even if it doesn’t work out this time. You always have a chance to improve the impression you made in person or over a video call. It also feels nice to express your gratitude for the opportunity to interview as time is our most precious asset. Good interview followed by a timely thank you note shows you’re a great candidacy for the open role.

More Interview Tips

• Virtual Interview Best Practices
• 10 Powerful Interview Questions to Ask Potential Employer
• Best Practices for a Successful Panel Interview

Brianna Moore Content Marketing Manager

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How To Send A Follow Up Email After A Consulting Interview

So you had your first round of interviews with BCG. You think you did pretty well and are very excited. After the case interview, you decided to spend the rest of your day to celebrate, play a little bit of sports, have a great dinner and why not have a couple of beers after. Happy and content, you wake up late the next morning, feeling especially good about your chances of getting to the second round.

But let me tell you something, by the time you wake up happily the next morning, your chances of getting to the next round actually have significantly decreased. You forgot one crucial procedure that might have cost you your chances: sending a follow up email .

So why is sending a follow up email very important?

The reason goes deep into consulting as a business. Notice that consulting is a communication business. In an actual consulting project, relationships are very important. Managers and partners of a consulting firm would constantly email and update potential clients before, during and after each project, and send clients follow up emails as leads to sell more projects. Because of this behavior, interviewers in a case interview, who themselves are most likely managers of the company, also like it when the candidate exhibit the same attribute of sending follow up emails. It shows that the candidate is aware of consulting as a business, and has already developed a very good habit that is easily transferable to an actual consulting project. So that is why it is very important to send a follow up email after your consulting interview. You are doing yourself a disservice to the excellent case performance you’ve had during the interview if you fail to do so.

Now, when do you send this follow up email?

Here at CasePrep Master, we don’t recommend you to follow up immediately within an hour after your case interview, because the interviewer might still be interviewing other candidates. Even if you are the last candidate of the day, you want to give the interviewer a little bit of cushion to rest before you interrupt her thought process. But you also don’t want to send the follow up email at 10:00 a.m. the next morning, because the interviewer might have already decided who to offer an opportunity to the second round and your late email will not help you at all. Our recommendation is to send a follow up email between the late afternoon to late night of your interview day, or between around 6:00 p.m. to later that night around 11:00 p.m. This is a time when the interviewer will have concluded all the interviews of the day, will have had some time to rest and reflect while still deciding on who to offer a chance to the second round.

So how do you phrase your follow up email to have the best effect?

Many candidates also have a problem with the email’s content. This is what they would write:” Hello interviewer, This is Tom from the consulting interview with BCG today. I would like to send you an email to thank you for your time today interviewing me. I learned a lot from this conversation with you and from the case interview and I hope to have the opportunity to work for BCG.” This is vastly insufficient and ineffective. The problem with phrasing your follow up email this way is that it is probably the same way that all of your competitor candidates are sending their follow up emails as well. It does not remind the interviewer who YOU are and help the interviewer connect that email to your face and your case performance.

So a better content to write in the follow up email will be to remind the interviewer details of exactly what your conversation with the interviewer was, as specific to your particular interview as possible. It could be a very particular way that you solved the case that the other candidates did not use. It could be a detail during the behavioral interview part where you discussed a very unique experience of yours that no one else has. If the interviewer was impressed with your unique experience biking around Europe for two months last summer, then mention that! Mentioning specific events or specific conversations within the interview would immediately remind the interviewer exactly who you are and give the interviewer a second impression of you, which will help you get to the second round.

Here we included a sample exemplary follow up email that you could follow or apply on your consulting case interview.

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Hi Jackie and CasePrep Master Thank you so much!!! This tip on followup emails is crucial! Appreciate it

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How to Write a Thank You Email After an Interview

• Christopher Littlefield

Advice on what to say — and what not to — along with sample email templates.

You’ve updated your resume, written your cover letter, and prepared for your interview. Now it’s time for your thank you note to seal the deal. In this piece, the author outlines what to say — and not to say — in your thank you email to interviewers and answers common questions like: How much detail should you include? When should you send it? And why is it important to do? He also includes three sample emails to use as a guide.

You’ve just finished an interview for a job opportunity you’re really excited about. You know you should send a thank you note to your interviewers, but you’re not sure what to write. How much detail should you include? Should you send an email to every person you interviewed with? And what’s really the best way to follow up ?

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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Sep 7, 2022

How to write a thank you email after interview with 25 examples

Don't forget to send a 'thank you' email after your interview. Use one of our 25 sample thank you emails after interview to do it professionally.

Lawrie Jones

Table of contents

The interview's done, and it's time to sit back and relax? Wrong. It's professional and polite to send a short thank you email to your recruiter. If done correctly, it can improve your personal brand and even increase your chances of getting the job or that coveted final interview.

We know that many job seekers struggle with how to say thank you after an interview, so we've created this in-depth article that answers all your questions. You'll learn when to send a thank you email after an interview, what to include (and exclude) and how to shape your response to different circumstances.

In our guide on how to send a thank you email after an interview, we include 25 examples that you can use to shape your emails.

We also introduce you to Flowrite , your personal assistant that can write your emails for you. Check it out in action:

Should I send a thank you email after an interview?

Let's start by answering one of the most common questions job seekers ask: should I send thank you email after the interview? 

The answer is 100% yes, and here's why. 

Competition for jobs is fierce, and even securing an interview is a tough task. For example, UK statistics show an average of more than  500 applications for low-skilled roles , 250 for medium-skilled vacancies, and 56 for high-skilled vacancies.

Think it gets easier when you've got an interview? It doesn't. The average company will interview between 6-10 applicants for each role. Before making an offer, they'll see each candidate 2 or 3 times to identify the person who best suits the role.

In such a competitive market, you must take every opportunity you can to make the best impression. A well-written and engaging post-interview email is a professional courtesy to improve your personal brand. 

It demonstrates to the recruiter that you're passionate and proactive. It shows that you're motivated for the opportunity and inspired to act.

A post-interview email also allows you to clarify details, provide additional information that you promised during the meeting, and even the chance to clear up any misunderstandings that may have occurred.

Even if the recruiter chooses not to take your application forward, a post-interview email will keep you at the forefront of their minds for future opportunities.

It's not a case of whether you should write thank you email after an interview, but when. So, let's answer that question.

When to send thank you email after the interview?

Many jobseekers struggle with how soon to send a thank you email after an interview. Of course, access to smartphones means we can probably bash out a basic thank you in seconds, but that's not the right approach.

The accepted timeframe for sending a thank you email after the interview is 24 hours after the interview. This gives you enough time to reflect on the discussion and provide a considered response.

Why? "Taking the time to craft an informed answer, rather than a rushed one, is always going to benefit you in the long term," says  entrepreneur A.M. Reid . Conversely, a thoughtless email reply is a "disaster in the making," he says, which can lead to anxiety and stress. 

Giving yourself time to reflect is crucial at crafting a professional post-interview email that elicits a positive response.

Email format for thank you email after interview

There are no actual rules on how to format a thank you email after an interview. Still, we suggest you approach it as you would when writing any other professional email. You must start with a  formal email opening ,  introduce yourself professionally , and find words that  strike the right tone  and resonate with the recipient. While you may have made a personal connection with your interviewer(s), you must remain formal. 

The ideal interview thank you email format includes: 

• Targeted subject line
• Appropriate personal greeting
• Appropriate sign-off

Let's look at each of these in greater detail.

1. Thank you email after interview subject line 

The thank-you email after the interview subject line is the first thing your recipient will see pop up in their inbox, so keep it simple.

Remember that you're applying for a job (or professional position or role), so keep your post interview thank you email subject professional even if you know the person you're emailing. The ideal interview thank you email subject line is short, sweet, and to the point.  

Here are a few thank you email interview subject lines you could use: 

• Thank you for the interview
• Thanks for meeting with me
• Great to meet today

Context is critical when deciding on an appropriate thank you for the interview email subject link. If you know the person, you can be a little less formal in the after interview thank you email subject. Check out our examples below to see how we've found the balance between personality and professionalism.

2. What to say in thank you email after interview  

You must include some standard things, but there is flexibility in what to say in the post-interview thank you email. It all depends on context. 

Here's what you must include in every post-interview thank you.

• Thank the interviewer for their time
• Explain why you're a good fit for the role
• Express enthusiasm about the future
• Offer to provide more information and answer any questions
• End the email politely and ask about future steps

Depending on the interview, your personal relationship, and professional context, here are a few things you could include in your email after an interview.

• Provide examples of works, links to previous organizations, etc.
• Answer any questions raised in the interview
• Links to social profiles, including LinkedIn
• Clarify any information and clear up any misunderstandings
• Add additional examples you have forgotten to mention in the interview

Ultimately, the decision on what to say in thank you email after the interview depends on the role, the recruiter, the situation, and the context. It can be nerve-wracking putting pen to paper (or finger to key), but our advice on how to thank someone for an interview is to keep things simple. Don't spend too much time worrying about how to write a thank-you note after an interview. Instead, follow our outline above, and you'll be writing crisp and clear correspondence straight away.

Sample thank you email after interview

We've outlined the fundamental parts of how to write a thank you after an interview; now, let's put it into practice. Here are 25 thank you emails after interview samples you can adapt and use. You shouldn't copy and paste them but use these samples to craft your own thank you letter after an interview. Ready to get started?

1. Thank you email after Zoom interview

A direct result of the pandemic is the increase in Zoom interviews. Zoom interviews can be challenging, but they're super-flexible and often fun too. So here's a standard thank you email after Zoom interview:  

2. Thank you email after a video interview

Microsoft Teams, Skype, Google Meet are popular video interview platforms you might use, but what happens if your connection plays up? After an interview, a professional thank you email can be used to tackle any issues head-on, providing reassurance that they won't happen again. So here's how to write a thank you email after a video interview that's gone wrong.

3. Thank you email after the virtual interview

A virtual interview is a popular choice for recruiters in the pandemic. Here's how to create a thank you email after a virtual interview.

4. Thank you email after a phone interview

Phone interviews are often the first stage in the process and (if successful) lead to a further interview in person. The core parts of a good phone interview thank you email are the same, but you'll want to push slightly for an in-person meeting. After a phone interview, you may find yourself writing to the person you spoke to or crafting a thank you email to the recruiter. Regardless of the audience, the approach is the same. Here's our thank you email after phone interview example.

5. The second interview thank you email

The second interview thank you email will likely be more in-depth, detailed, and targeted. Your second interview thank you email subject line can be slightly less formal, as you'll see in this, our next example.

6. Short thank you email after an interview

If you don't have the time, or simply don't want to write a lengthy message, our quick thank you email after the interview template is for you. This short and sweet thank you letter is suitable for all situations. But, of course, you can always add greater detail if you need to.

7. Thank you email after the final interview

The thank-you email after the final interview is likely to be your last chance of making a good impression before a decision is made. You may question the wisdom of sending a thank you email after the final round interview (mainly if a decision has already been made and you haven't been told), but trust us – it's essential. It demonstrates that you're enthusiastic, motivated, and still in the market for a new role. So even if this role isn't for you, a new one could be just around the corner. Here's our final interview thank you email template.

8. Simple thank you email after interview

Our simple interview thank you email demonstrates that more words don't mean greater impact. We've stripped this one back to the basics to provide a streamlined solution. This simple thank you email after the interview is ideal for those with limited time to reply.

9. College interview thank you email

Getting into college is more competitive than ever, and a well-written and conscientious college thank you email could see you grab a space. Colleges are searching for candidates with a rich academic background and broad personal interests, so feel free to add some of yourself to your messages. Here's a captivating college interview thank you email.

10. Internal interview thank you email

In this interview thank you email example, we focus on crafting an appropriate internal interview thank you email. You may know the person who interviewed you, and you'll undoubtedly have an insight into the company. Still, you should avoid being too friendly and focus on the fundamentals of a good post-interview thank you email. Here's how

11. Residency interview thank you email

A pharmacy residency interview thank you email can make a huge difference in securing a prized position. We prioritize your passion and professionalism in this post residency interview thank you email template. We've also provided a clear residency interview thank you email subject to help you stand out for all the right reasons.

12. Teacher interview thank you email

Becoming a teacher is a dream for many of us, and you'd expect teachers to write the best thank you emails, but it's not always the case. In this post teacher interview thank you email, we provide a logical way to express enthusiasm, explain your qualifications, and push for another interview. Here's a thank you email after a teacher interview template.

13. Thank you email after an academic interview sample 

Academic interviews are a chance for you to establish your credentials, share your experience and insights. In this thank you email after an academic interview, we show how you can express appreciation and promote your professional work. Here's our academic interview thank you email template.

14. Thank you email to a recruiter after an interview

Many of us find new jobs through recruitment agencies and consultants, so we should thank them too. This interview thank you letter sample demonstrates how you can thank a recruiter. This polite and professional response will likely keep them on your side and help you find future opportunities.

15. Medical school interview thank you email

Getting into medical school is a magnificent achievement because the entrance process is so competitive. A medical school interview thank you email is a must. In our example for a thank you email after the medical school interview, we establish our interest in the school, express our enthusiasm and explain why we're a great candidate. You can edit and adapt this medical school interview thank you email template to your circumstances and college.

16. Internship interview thank you email

In the working world, an internship can accelerate your career, which is why competition for the best is too fierce. A thank you internship interview email could make the difference between success and failure, so spend time crafting a message that shows insight, commitment, and passion. To help you, we've also included an appropriate internship interview thank you email subject line that you can use.

17. Grad school interview thank you email

Getting into grad school is tough, so make it a little easier with our thank you email after grad school interview template. We've focused on your academic qualifications, passion, and potential. 

18. Thank you email after an interview for administrative assistant

As we explained above, the average administrative assistant position will attract over 500 applications, so getting an interview is an incredible achievement. Our sample thank you email after the interview for an administrative assistant will help you take the next step to a second interview and appointment. In this sample of an administrative assistant thank you email after the interview, we focus on your core skills and determination to succeed.

19. Panel interview thank you email

Writing a thank you email after a panel interview is challenging as you must address multiple people. In this thank you email after a panel interview sample, we demonstrate how to address an email to several recipients and invite a future conversation and correspondence. Check out our panel interview thank you email example.

20. Thank you email after interview with multiple interviewers

Like the email above, when writing a thank you email after an interview with multiple interviewers, you have to address each individually and collectively. Here's an example of a thank you email after an interview to multiple interviewers.

21. First-round interview thank you email 

During the first round of interviews, recruiters search for opportunities to cut down on the numbers. A timely and targeted first interview thank you email will ensure you have a great chance of securing a slot for the second round. We keep things upbeat and positive in this example of a thank you email after the first interview.

22. Law firm interview thank you email sample

Law firms are famously discerning, with limited opportunities open to outsiders. They're also sticklers for detail, so accuracy and clarity are critical. Legal eagles will find our law firm interview thank you email template simple and clear.

23. Thank you email after an informational interview

Informational interviews are designed to get to a person's heart, problem or situation. You'll dig into the details during an informational interview, but you may want to add more afterward. In this thank you email after an informational interview template, we show you how to provide the information you need.

24. Thank you email after a group interview 

Group interviews are an opportunity for you to stand out and make an impression, something our sample thank you note after an interview will help you with.

25. Engineering interview thank you email 

Our example of a  thank you email after an engineering interview tackles the technical and provides a chance for you to demonstrate your knowledge and experience. It's tempting to stick everything in an email. Still, we've prioritized focusing on what's important: getting a second interview. Check out our engineering interview thank you email template below.

Need some more post-interview email inspiration?

We hope you can use one of these sample thank you emails after your interview. We've tried to keep them professional and to the point, as that's what readers want.

The most straightforward approach is to cut, paste and personalize them for your circumstances and situation. However, we recommend that you spend some time writing a thank you note after the job interview and focus on the critical points of your conversations.

A good tip is to jot down some notes straight after your interview. Make sure to include the topics you discussed, any questions you were asked, the information you needed to supply, or questions you wanted to ask (but didn't).

This can provide the background information for your post-interview email inspiration. 

Interview thank you email template by Flowrite

The difference between writing a good and great thank you email after an interview can be as simple as Flowrite. We've provided you with some inspiration with our thank you email after interview template, but to truly create emails that inspire your readers, you need Flowrite.

Flowrite is an AI-powered writing assistant that can help anyone produce effective and error-free post-interview emails. You provide the basic information, and Flowrite transforms it into professional prose that gets results every time.

Writing the perfect interview thank you email

Writing the perfect interview thank you email isn't easy, but it's something you should always strive for.

Instead of rushing in, reflect on the discussion and review your notes before writing. Our interview thank you email templates illustrate how you can approach the task but should be used only as a starting point for you to edit, adapt and personalize to your unique needs. Over time, you'll find that creating compelling emails gets easier.

However, if you don't have the time or simply want to write effective post-interview emails without the mental drain, we suggest you take Flowrite for a spin.

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The Follow-Up Thank You Email That Got Me Hired One Week After the Interview

Published: August 17, 2023

Can you get the job you want by sending a thank you email after a final interview? It's common practice for candidates to research the company they’re interviewing with. But many great interviews don’t turn into a job.

When interviewing at HubSpot, I sent a thank you email that impressed my interviewers so much they hired me within seven days. Apparently, that's 20 days faster than their average turnaround.

Next, we'll show you how to write a great thank you email after your next interview to achieve similar results.

• Should You Send an Email?
• How to Write a Thank You Email
• What Not to Do

Should you send a thank you email after a final interview?

Most people get nervous about job interviews, and you probably do too. That can lead to some confusion and stress about the best way to follow up. Recruiters and hiring managers are busy. You don’t want to bother them, but your timeline and priorities are important too.

30 Free Follow-Up Email Templates

Follow up with colleagues, sales prospects, recruiters, and networking connections. Great for...

• Sales Prospects
• Job Recruiters
• Networking Connections
• Workplace Colleagues

You're all set!

Click this link to access this resource at any time.

At the same time, even in a great job market, there is a lot of competition out there. According to Zippia , only about 6 out of 250 corporate job applicants actually get called in for an interview. And Robert Half’s research says that the shift from local to remote hiring means that employers are getting 54% more applications from skilled applicants.

With many jobs asking for two to four interviews per candidate , how can you stand out? Building relationships throughout the hiring process will take some time and creativity. But there is a simple and time-tested strategy that applicants don’t always remember – writing a great thank you email.

Best Thank You Interview Email

The best thank you email after a final interview is like the thank you notes that parents have their kids send after birthdays and holidays. It’s a way to show that you appreciate their time and effort, and to genuinely say thank you.

The work for your thank you email actually starts during the interview. Get your interviewer's name (and correct spelling) and jot down a few notes. This will make it easier for you to reference your conversation later when you follow-up with an email.

Your thank you email should be sent within 24 hours after your interview. No need to write a novel — this email should be sincere but concise. Be sure to:

• Drive home your interest for the role and company.
• Call out something that you found interesting in the conversation you had.
• Offer to answer any questions

But this is for your dream job and not your favorite aunt. So, let’s talk about standing out with your thank you note so you can get the job you want.

How to Write a Thank You Email After an Interview

1. review your research..

47% of recruiters say they would reject candidates that had little knowledge about the company they're applying to. That's why it's important to resesarch the company as well as the people who will be conducting the interview. Successful candidates look through company websites, Glassdoor, and social media. That research is necessary for a successful job interview. At the same time, this research doesn’t always surface during those conversations.

Because even the best interviews are stressful, it’s easy to forget the details. But those details are what recruiters and hiring managers are looking for in a candidate because they show how excited you are about the job.

While it’s not always possible to take notes during an interview, be sure to make notes afterward. For interviews where you speak with many people, try to write some quick notes after each conversation. This makes it easier to remember what was special about each person and interview.

Before you start writing your thank you emails, review your notes and research. This will make it easier for you to create compelling thank you notes.

2. Learn what not to do.

You want to be the perfect candidate for the job. That means that you might look to a thank you email template to craft your thank yous. But that’s probably not your best next step.

If you search "Follow up email after interview" in Google, you'll come across boring email templates like this one:

Dear[Name],

Thank you so much for taking the time to interview me yesterday. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to explore a career with your company.

I look forward to hearing back from you about the next steps, and please let me know if I can provide any additional information.

[Your name]

So, what's wrong with it?

• Feels like a template email.
• Fails to mention any personal connection or topic of conversation that occurred during the interview.
• Conveys a lack of interest in the company.
• Provides no added value to the interviewer.

If I sent this as my follow-up thank you email, I might as well not have sent one at all. I needed to prove that I deserved the job. That I was the person this team needed.

3. Write a customized, detailed follow-up based on your interview conversations.

Here is the word-for-word email I sent my future hiring manager:

Thank you again for talking with me Tuesday night, I really appreciate the advice and all your help. It was great to learn more about the team and your experience at HubSpot.

Working with such a scrappy, fast-paced team within a company I truly admire would be an incredible learning experience, and I would love the opportunity to prove I'm a great fit for the role.

Attached is a how-to slide deck on SEO that I created for our [Client name] at 451 Marketing. I've also attached my resume and a one-pager to illustrate why I want to work for HubSpot and how I align with the culture.

Below are highlights of publications I've contributed to:

• Informational Search Queries Take the Cake, or Pie - 451 Heat
• My Summer at 451: An Intern's Inside View - 451 Heat
• Downtyme: Saving you from your Smartphone - Rough Draft Ventures
• Dyli: Personalized Fashion Discovery - Rough Draft Ventures

Finally, below is a link to my website where you can see more of my publications and projects. I've also included a link to a program I initiated at Boston University this year called the "Thanksgiving Homestay Program."

• BU Thanksgiving Homestay Program

Hope you're staying warm and surviving Juno. I look forward to hearing back from you!

I knew I wanted my post-interview follow-up email to convey these elements:

Context and Personality

I started jotting down notes after the interview to ensure that I could include some personal connection or common interest that would help the hiring manager remember me in a pool of hundreds or even thousands of candidates.

Determination

I tried focusing on these main themes to show how badly I wanted the job:

• Specific characteristics of the team that stood out to me
• Elements of the position that appealed to me most
• Values that I share with the company

For example, I emphasized the " scrappy, fast-paced " nature of the team as an aspect that particularly excited me about this role.

I recapped why I would be an asset to the team and the company. Instead of talking in generalities, I cited concrete examples of how I would contribute by drawing from past experiences and provided links to various content, projects, and presentations that I have worked on, some of which I spoke about during my interview.

Employers aren’t just looking for a qualified and capable candidate. They’re looking for genuine enthusiasm. I was thrilled about this potential job, and I told them why.

4. Show your unique value in an authentic way.

Smart people want to hire smarter people. So I figured out how to stand out from hundreds of other applicants.

I demonstrated I wasn't just qualified for the position, but I was qualified for the culture. Years ago, HubSpot published a SlideShare on their " Culture Code. "

I used that code to illustrate (literally) how my personality matches HubSpot's culture.

A few hours after sending this email, I saw (using HubSpot Sales ) that the hiring manager, Anum , opened my emails and clicked my links.

I had two more interviews scheduled the following week. I was hired that Thursday evening.

They later told me the importance of this extra step in the hiring decision:

"Your personal culture code was a major contributor in deciding to move you along our interview funnel. Not only was its content reflective of how your values tied to our company's values, the act of making it showed hustle and that you understood the importance we place on culture at HubSpot."

And now I'm writing this from my desk at HubSpot.

All because of a unique thank you email.

How to Add Value in Your Follow-Up

If you can, try to tailor the accomplishments you mention to the type of interview you just had. For example, after a competency-based interview, you might want to mention your experience with a recent industry trend. You could also refer to a specific app or tool that came up during your conversation.

In a behavioral interview follow-up, it might be better to talk about how you think your working style aligns with the team.

Another tip: Video interviews are more popular than ever. The ease of virtual interviews means that candidates might have more interviews that end without a job offer.

So, don’t just think about what you should write in your email. Think about what else you can add that spotlights why you would be perfect for the role.

For example, if you want to teach an online class, attach a short video of you teaching a class. If you’re applying for a design role, add a graphic thank you note to your email.

If you want to learn more about emails that get attention, check out this video from Nancy Harhut, an INBOUND favorite:

5. Ask smart questions.

You absolutely want to show your value during your job search. But there’s another essential skill you also want to show potential employers. Curiosity.

The technological advances that enable employees to work from home are also responsible for the speed of change in the workplace. To roll with that constant change, you need to stay curious.

Workplace success also means teamwork, communication, and interactive problem-solving. Curiosity also shows empathy. It’s an easy way to show interviewers your investment in other people and their role in the big picture.

Asking informed questions shows that you’re not just proud of your work experience and accomplishments. It highlights that you’re also excited about what people at their company are doing and how they do it.

6. Review your note to make sure you haven’t missed anything.

There are a few things that every follow-up email , no matter how casual, should include.

First, create an original subject line so that your thank you email is easy to find in a crowded inbox.

Next, check that you send your personalized email to the right person and that you've spelled their name correctly. Then review your email draft to make sure that the contents of your email call attention to your ability and enthusiasm for the role you’re applying for.

Finally, nail down the next steps as you close your email. If you clearly outline your expectations, it gives prospective employers a better chance to meet them.

Do you want an update on your next steps? Or do you need to submit extra information for their review? Maybe you have a personal deadline because of another offer and you want to know when they plan to reach out with a decision.

So, instead of closing your email with something general like "Hoping to hear from you soon," add a closing that clarifies your understanding of what happens next.

7. Customize your emails after each step in the interview process.

Since the hiring process usually includes more than one interview and several interviewers, you’ll need to factor that into your thank you emails. Keep in mind that interviewers may share your emails as the team decides on the right candidate, so every email should be (mostly) unique.

Make sure you're emailing everyone involved in your application process. Then, customize your notes according to the stage of the interview process and what you discussed with that person.

These are a few examples that can help you draft emails throughout the hiring process.

Recruiter Thank You Email

Thanks for answering all of my questions about the role and setting up my next interview with [Hiring Manager]! I appreciate your insight into how the team measures success, and I believe my experience [Details] would bring a lot to the team.

Follow-up Thank You Email Template

Thanks for taking the time to chat with me about the position today!

It was great to learn more about your strategy and approach to [Details], and I completely agree with your philosophy on [Details]. I believe my experience [Details] could bring a lot to the role and the team -- here's my recent [Blog post, white paper, talk] on the subject if you'd like to read more about it.

I'm excited about learning more from your team's VP in our conversation next week, which I appreciate you setting up.

Final Interview Thank You Email

If you've made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank you email is enthusiastic and confident. This way the hiring manager has the most positive possible impression of you before making a decision.

I wanted to drop you a final note to thank you for setting up such an interesting and engaging interview experience.

I feel like I've learned so much about the [Company] culture from speaking to so many team members, and it was exciting to hear how enthusiastic and bought-in the team is to the power of [Team/Role].

After my final conversation with [VP/Executive], I'm more excited than ever about the position and discussing next steps.

Please let me know if you have any other questions or next steps for me! Thanks so much.

It's amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go. If you need more inspiration, these follow-up email templates are a great place to start.

Your Final Thank You Email Is Just the Beginning

Clicking "Send" on your final interview email can be the key to the next conversation you have. Once your email is complete, it’s time to think about the other decisions that come after you hear about that elusive dream job.

Do you know your target salary? What are you expecting for your benefits? What about time off? If you’re not chosen for this position, are you still hoping to work for this company in the future?

The process of applying for your dream job can be intense. But the more you prepare, the more comfortable and confident you’ll be. Keep building on your knowledge and experience, and you’ll be heading for success.

This post was originally published in January 2019 and has been updated for comprehensiveness.

Don't forget to share this post!

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How to Write a Thank You Email After an Interview: 5 Examples and Tips

The interview doesn’t end until you hit send — here’s how to write a thank-you email after an interview.

Sending a thank-you email after an interview seems like it should be a simple, straightforward task. But in reality, writing a brief letter of gratitude to a hiring manager you just met can be more complicated than you might think.

To hit the “send” button with confidence, consider these tips and templates for how to write a solid thank-you email after an interview .

Tips to Write a 'Thank You' Email After an Interview

• Send it within 24 hours.
• Simplify the subject line.
• Keep it short and to the point.
• Summarize the interview highlights.
• Reinforce why you're the right person for the job.
• Sound appreciative and excited.
• Sign off professionally.

How to Write a ‘Thank You’ Email After an Interview

A thank-you email that is short, appreciative and sent within 24 hours of the interview is a great place to start. To go above and beyond, here’s some additional tips to keep in mind.  

When to Send a ‘Thank You’ Email After an Interview

Sending a thank-you email to the person who interviewed you within 24 hours is the ideal time-frame, according to career coach Kirsten Nelson. Just make sure that it’s a thoughtful message and doesn’t feel like something you copy-and-pasted.

This shows that you’re responsive, a strong communicator with follow-through and that you’re excited about the role. If you wait much longer to send it, the hiring manager might get the impression that you’re slow to respond or not too interested in the position .

Interview ‘Thank You’ Email Subject Line Tips

Keep your email subject line concise and to the point. Resist the urge to get clever or wordy. Simple, streamlined subject lines work best for the occasion, according to career coach Wendy Saccuzzo.

Formal Subject Lines

Following an interview, especially the first one, it’s usually best to keep your email tone formal. You’ll want to present the most professional side of yourself and show you’re capable of traditional corporate communication. A few examples include:

• “Thank You for the Interview” 
• “Thank You for Our Conversation”
• “Interview Follow-Up - Thank You”

Informal or Casual Subject Lines

If you have progressed further into the interview process or if the interview conversation presented itself as more casual, this can be reflected in your email and subject line. But be sure to keep in mind the context of the interview and the company’s culture . Don’t let casual slip into too casual. A few examples include:

• “Thanks for the Interview” 
• “Thanks for the Conversation”
• “Appreciated Your Time Yesterday”

What to Include in a ‘Thank You’ Email After an Interview

Keep the ‘thank you’ email short and to the point.

Hiring managers are busy, so keep it brief. The career coaches interviewed for this article all said a few short paragraphs is a commonly prescribed length. 

That said, make sure the reader can tell you put time and effort into the email. Even though it’s short, it shouldn’t read like it was dashed off as an afterthought.

Summarize Interview Highlights

Giving a couple quick highlights demonstrates you were an active, attentive participant in the conversation. Interviewers are looking for more than just the ability to do the job.

In addition to thanking the interviewer, focus on referencing two or three high points from the interview. You could say something along the lines of:

• “I appreciated you discussing…” 
• “I enjoyed learning…”
• “It was great hearing about…”

If you’re not entirely sure what to call back to, mine your conversation for highlights by reflecting on these questions first:

• Did the interviewer make an interesting point?
• Did something you discussed excite you?
• Did you learn something new about the role or company?
• Do you two have something interesting in common?

Reinforce Why You’re the Right Person for the Job

It never hurts to use the thank-you email to connect your past experience to details about the role that came up in the interview. That said, be sure to keep this part short and sweet — no more than a sentence — and to reference what you already discussed in the interview. You can add a sentence such as:

• “I believe my previous experience in xyz would make me a great fit for this role.”
• “From my experience as a xyz, I believe my skills would translate well into this role.”

Sound Appreciative and Excited

The tone of every post-interview thank-you email should be appreciative and excited.

When Mike Manoske, career coach and co-author of The Job Search Manifesto, advises job seekers, he recommends they use the word “appreciate” throughout their email — to express their thankfulness for the hiring manager’s time.

A thoughtful appreciation can look like the following:

• “I appreciate you taking the time to speak with me.”
• “I appreciated our conversation today.”
• “Thank you for taking the time to discuss xyz with me.”

After expressing appreciation for the interview, a few example statements you could follow with to show appropriate excitement include:

• “I look forward to learning more about the role.”
• “I look forward to speaking further with you.” 
• “I’m excited to learn more about the opportunity.”

What Not to Include in a ‘Thank You’ Email After an Interview

Don’t use unprofessional language.

Avoid using abbreviations, slang or sensitive language in your writing, and always check for spelling and grammatical errors before hitting “send.” Using a professional tone and language in your thank-you email shows awareness of the setting and respect to your interviewer.

Don’t Bring Up Interview Mistakes

Avoid bringing up a mistake you made or a flubbed answer you gave in your interview, as that may distract from the positives of the experience.

“Don’t remind an interviewer of negative aspects of an interview,” said Stephen Jensen, director of mid-market at Motive . “Finish on a positive note.”

Don’t Ask About Compensation

It’s best to not ask about a role’s salary or benefits in a thank-you email, especially if a job offer hasn’t been extended. Bringing up topics like money at this point in the process can signal a lack of interest in the role beyond the pay, and may negatively impact your consideration for the job. 

Sign Off Professionally

The final short paragraph of your thank-you email should cover a couple of things: Invite the interviewer to let you know if they have any further questions, and tell them you hope to stay in touch. Examples include:

• “Let me know if you have any further questions.”
• “If any additional information is required, please let me know.” 
• “Feel free to reach out if anything else is needed.”

After that, it’s time for the sign-off, where it’s probably best you stick to one of several classic options:

• Best Regards
• Best Wishes
• Kind Regards

More for Job Seekers What Happens to Your Job Application After You Hit Send

‘Thank You’ Email After Interview Examples

To help you get started, here are some samples of post-interview thank-you emails. Keep in mind that these are just starting points, though. You’ll want to add your own details and write with your own voice.  

Formal and Short ‘Thank You’ Email for Interview 

These samples are best for those following the first interview, and/or looking to keep it more formal and traditionally professional.

Subject: Thanks for the Interview

Thank you for your time yesterday. It was great connecting with you, and I appreciate the chance to learn more about the [job title] position.

Our conversation made me even more excited about the idea of joining your team. Especially because of what you said about A, B and C, and how that aligns with my experience doing X, Y and Z.

Let me know if you need any further information. Looking forward to hearing back from you on Thursday, as discussed. 

Thanks again!

[Your Name]

Subject: Following up After Yesterday’s Interview

Thank you so much for taking the time to meet with me to talk about the [job title] position yesterday. It was great hearing about how your team is working on X.

With the Y challenges you’re facing, I’m even more excited about the opportunity to bring my Z skills and experiences to the table.

I look forward to hearing back from you about next steps. In the meantime, let me know if there’s any additional information you need.

Thank you again,

Casual and Short ‘Thank You’ Email for Interview 

These samples are best for those following the second or a later interview, and looking to keep it more casual and personable.

Subject: Appreciated Your Time Today

Thanks for meeting with me today. I really appreciate you taking time out of your busy schedule to chat with me about the [job title] position.

I especially enjoyed hearing about how your team has been tackling X and Y problems, and how it’s planning to do more Z in the future.

Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.

Subject: Following up

Thanks for the great conversation today. I appreciate you taking the time to meet with me and for sharing your thoughts on how your team is contributing to [larger company goals].

That made me even more excited about this role and how it fits in with my passion for A, B and C.

Let me know if there’s anything else you need from me. Looking forward to hearing about next steps.

Subject: Thanks for the Conversation

It was great talking with you yesterday. Always fun to meet a fellow General Assembly bootcamp grad!

I enjoyed learning more about the [job title] role and how you see it fitting into what [company] is trying to achieve with its larger mission of X.

Feel free to reach out if you have any additional questions for me. Thanks again for your time, and I hope we can stay in touch.

Should I Send a ‘Thank You’ Email After an Interview?

Yes, you should send a thank-you email after an interview. It may help you stay top of mind with the hiring manager, even after the interview process is over . Shwetha Shankar, vice president of customer success at Tray.io , once contacted a candidate she previously passed on in a job interview because their thank-you email stuck out to her.

If you don’t send a thank-you email, the hiring manager may notice and subsequently doubt your enthusiasm for the position, especially in a customer-facing role like sales or customer success , according to Jensen. 

While a thank-you email probably isn’t going to make or break your chances of getting a job, it never hurts to send one.

Frequently Asked Questions

How soon do you send a thank you email after an interview.

Within 24 hours is the recommended time-frame to send a thank-you email after an interview. Doing so can show that you are a responsive candidate, have strong communication skills and are enthusiastic about taking on the role.

What do you say in a thank you email after an interview?

It's best to summarize your interview highlights, reinforce why you are the right person for the role, emphasize that you are appreciative for the interview experience and sound excited about future opportunities in a thank-you email after an interview.

How to express interest in an email after an interview

To express interest in a thank-you email after an interview, say that it was great to hear more about the role or the company, thank the interviewer for the conversation and note that you look forward to hearing about next steps in the interview process.

Do interviewers reply to thank you emails?

Interviewers may reply to thank-you emails sent by candidates after an interview, depending on the company or if a specific question was asked.

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Post-Interview Etiquette in Consulting: Mastering Thank-You Notes and Follow-Ups

Last Updated on February 27, 2024

Navigating the rigorous and competitive process of consulting interviews is a daunting task. From acing the case interview to showcasing your skills and expertise in the fit interview , each stage presents its own unique challenges. But one crucial element that often gets overlooked in this process is post-interview etiquette. In top-tier consulting firms like McKinsey , BCG , and Bain , collectively known as MBB , every detail matters – including how you handle yourself after the interview.

Post-interview etiquette, especially the art of crafting an impactful thank-you note and the nuances of interview follow-ups, can be the differentiating factor that elevates you from the rest of the candidates. It demonstrates professionalism, attention to detail, and a genuine interest in the firm and role. Moreover, it serves as a respectful acknowledgment of the time and effort the interviewers have invested in the process.

This article aims to guide aspiring consultants through the intricate dynamics of post-interview etiquette in the world of MBB consulting. We will explore when and how to send thank-you notes, the correct protocol for interview follow-ups, and how these can influence the outcome of your consulting interview process .

Join us as we delve into the finer details of mastering post-interview etiquette in the realm of top-tier consulting interviews. Whether you are a seasoned professional or a budding consultant, these tips and techniques can significantly enhance your interview experience and your prospects of securing a coveted position at McKinsey, BCG, or Bain.

The Importance of Post-Interview Etiquette

Post-interview etiquette, much like the unwritten rules of any social interaction, is a subtle yet powerful aspect of the consulting interview process. While your performance during the interview plays a critical role, your behavior after the interview can significantly impact the impression you leave on the interviewers. This is particularly relevant in the context of consulting firms like McKinsey, BCG, and Bain, where a high degree of professionalism is expected at all times.

Firstly, observing post-interview etiquette demonstrates your professionalism and courtesy. The thank-you note, for instance, is an opportunity to express your appreciation for the interviewer’s time and insights shared. It helps reaffirm your interest in the role and the firm, offering another touchpoint to keep you top-of-mind for the interviewers.

Additionally, it provides an avenue for you to recap the highlights of your conversation, thus reinforcing the strengths and qualifications that make you a suitable fit for the role. A well-crafted thank-you note can set you apart from other candidates who may have similar qualifications but fail to show the same level of courtesy and professionalism.

The act of following up post-interview is also an important element of post-interview etiquette. A respectful follow-up not only shows your continued interest in the position but also underlines your commitment to clear and effective communication, a trait highly valued in the consulting world. It can also help you stand out in a pool of applicants vying for the same consulting roles.

However, bear in mind that every interaction, including these post-interview communications, can impact your chances of securing a job offer from these esteemed consulting firms. The level of tact, professionalism, and genuine interest you exhibit can tip the scales in your favor, further solidifying your suitability for a role within the fast-paced, high-stakes world of MBB consulting.

In the following sections, we will provide practical guidelines on crafting thank-you notes and conducting follow-ups that leave a lasting positive impression on your interviewers and boost your chances of receiving that coveted job offer.

Crafting the Perfect Thank-You Note

A thank-you note is more than just a formality – it’s an opportunity to re-emphasize your interest in the role, reflect on your interview conversation, and express your gratitude for the opportunity. In the realm of MBB consulting – McKinsey, BCG, and Bain – the impact of this small gesture can be significant.

When to Send a Thank-You Note

Timeliness matters. It’s advisable to send a thank-you note within 24 hours of your interview. This ensures that your conversation is still fresh in the interviewer’s mind and strengthens the connection you’ve made during the interview.

What to Include in Your Note

Your thank-you note should express gratitude for the interviewer’s time and highlight key points from the interview that resonated with you. Reflect on specific aspects of the discussion, such as a unique insight into the company culture or an intriguing project the firm is currently involved in. This will demonstrate your attentiveness during the interview.

Get to the offer

To make sure that you get to the final round and can send a thank you note, check out some of our offers below .

The Importance of Personalization

Personalization is crucial. Each note should be tailored to the individual interviewer, referencing unique points from your conversation with them. This will not only help your note stand out but also show that you value the interaction and are serious about the opportunity at hand.

Example of a Well-Crafted Thank-You Note

Subject: Thank you for the insightful conversation – [Your Name] Dear [Interviewer’s Name], I wanted to take a moment to thank you for our conversation yesterday. I thoroughly appreciated gaining a deeper understanding of the innovative approach McKinsey takes toward solving client problems, particularly the [specific project or methodology discussed]. Your insights into the firm’s culture and the nature of the work, especially the emphasis on continuous learning, resonated strongly with me and reinforced my desire to contribute to such an engaging environment. I look forward to the possibility of contributing to your team and am excited about the opportunity to help create meaningful change for your clients. Thank you once again for your time and consideration. Best regards, [Your Name]

Remember, the thank-you note should showcase your genuine gratitude and enthusiasm for the role you’re applying to.

Follow-Up Protocol in Consulting Interviews

Following up after your interview can feel like a balancing act. You want to express your continued interest in the role and the firm, but it’s equally important not to come across as overly aggressive. Here’s how you can strike the right balance.

When and How to Follow-Up After an Interview

The ideal time frame for a follow-up is typically one to two weeks after the interview, or after the timeframe the interviewer gave you for hearing back has passed. Send an email to the person who has been your main point of contact throughout the process, which is typically the HR recruiter.

Keep your follow-up email concise and professional. Thank the recipient again for the opportunity to interview, express your continued interest in the role, and politely inquire about the status of your application.

Navigating the Balance

Balancing patience and initiative can be tricky. Showing proactive interest is good, but too many follow-ups may give the impression of impatience or desperation. If the firm has given a specific timeframe for feedback, it’s advisable to wait until this period has passed before you follow up.

Example of a Follow-Up Email

Subject: Following up on [Job Title] interview – [Your Name] Dear [Recipient’s Name], I hope this message finds you well. I wanted to follow up regarding the [Job Title] position I interviewed for on [Date]. I thoroughly enjoyed learning more about [Company Name], and our discussion further reinforced my interest in the role and in contributing to your team. If there is any additional information you need from my end, please do let me know. I understand that these processes can take time and appreciate your efforts in keeping me informed. Looking forward to hearing back regarding the next steps. Thank you again for this opportunity. Best regards, [Your Name]

Following up post-interview shows your enthusiasm and commitment to the role. It’s an essential aspect of post-interview etiquette in the consulting industry and, if done right, can play a part in securing a job offer from top consulting firms.

Potential Scenarios and How to Handle Them

Even after you’ve put your best foot forward in an interview with MBB firms like McKinsey, BCG, or Bain, and followed up professionally, there might be scenarios that require further navigation. Here’s how to handle some common situations:

How to Respond If You Haven’t Heard Back

If a significant amount of time has passed beyond the specified timeframe and you still haven’t heard back, it’s acceptable to send another polite follow-up email. In this message, reiterate your interest in the role and ask for an update on your application status. Remain professional and understanding, as delays can often occur in recruitment processes.

How to Handle Rejection

Rejections are a part of any job application process. If you receive a rejection, respond with grace and professionalism. Thank the recruiter or hiring manager for their time, and ask for feedback on your performance. This can provide valuable insights for your future interviews. Keep the door open for future opportunities; you never know when another role might come up at the firm.

How to Accept an Offer Professionally

Congratulations, your hard work has paid off, and you’ve received a job offer from a top consulting firm! When accepting the offer, express your enthusiasm and gratitude for the opportunity. Be sure to confirm the details such as start date, job role, and any other logistics in your acceptance.

Here are examples of how to handle these scenarios:

Haven’t Heard Back:

Subject: Checking In on [Job Title] Application – [Your Name] Dear [Recipient’s Name], I hope you’re doing well. I wanted to check in regarding the [Job Title] position I interviewed for on [Date]. I understand these processes take time, and I appreciate your efforts in keeping candidates informed. I remain highly interested in the role and am eager to hear about any updates when they’re available. Thank you for your time. Best regards, [Your Name]

Handling Rejection:

Subject: Re: Application for [Job Title] – [Your Name] Dear [Recipient’s Name], Thank you for considering my application and for the opportunity to interview for the [Job Title] position. While I’m disappointed that I won’t be joining your team at this time, I respect your decision and appreciate the time you took to inform me. If possible, I’d appreciate any feedback you could provide that could help me improve in future applications or interviews. I hope to have the opportunity to be considered for future roles at [Company Name]. Thank you again for your time and consideration. Best regards, [Your Name]

Accepting a Job Offer:

Subject: Re: Job Offer – [Job Title] – [Your Name] Dear [Recipient’s Name], I am thrilled to accept the offer for the [Job Title] position at [Company Name]. I’m excited to join the team and start contributing to [specific project/role duties]. As discussed, I understand my start date to be [start date], and I look forward to starting my journey with [Company Name]. Thank you again for this incredible opportunity. Best regards, [Your Name]

Navigating these potential scenarios professionally is crucial to maintaining positive relationships in the consulting industry. Handling each scenario with grace and tact will leave a lasting positive impression, regardless of the outcome.

Common Mistakes to Avoid

The consulting interview process, particularly for elite firms like McKinsey, BCG, and Bain, is filled with potential pitfalls. Here are some common post-interview mistakes and tips on how to avoid them:

1. Delaying Your Thank-You Note or Follow-Up:

Sending a thank-you note late or not following up on time can signal a lack of interest or poor organizational skills. To avoid this, aim to send your thank-you note within 24 hours of the interview and follow up if you haven’t received a response within the indicated timeframe.

2. Sending a Generic Thank-You Note:

A thank-you note lacking personalization may come across as insincere. Make sure to tailor each note to the individual interviewer, mentioning specific parts of your conversation that stood out to you.

3. Neglecting to Proofread:

Grammatical errors or typos can undermine your professionalism and attention to detail. Always proofread your emails before sending them. If possible, have a trusted friend or mentor review your message to ensure it conveys your intentions accurately.

4. Being Overly Persistent:

While it’s important to show your interest in the role, being overly aggressive with your follow-ups can leave a negative impression. Strive for a balance between initiative and patience.

5. Not Preparing for Rejection or Acceptance:

Both rejection and acceptance are possibilities after an interview, and it’s essential to handle both with professionalism. Have a plan for either scenario to ensure you respond appropriately and timely.

6. Failing to Request Feedback:

If you’re not selected for the role, it can be invaluable to ask for feedback to help improve your future interviews. Don’t miss this opportunity to learn and grow.

By avoiding these common mistakes, you can significantly increase your chances of success in the high-stakes consulting interview process, leaving a positive impression even after the interview concludes. Your actions post-interview can affirm the professionalism, courtesy, and keen interest you’ve exhibited throughout the process, further bolstering your candidacy for the role.

Navigating the post-interview process in the world of consulting, particularly with top-tier firms like McKinsey, BCG, and Bain, requires thoughtful tact and professionalism. From sending personalized thank-you notes promptly to conducting respectful follow-ups, every interaction post-interview offers an opportunity to reaffirm your qualifications, express your genuine interest in the role, and leave a lasting positive impression on the interviewers.

Handling potential scenarios like accepting a job offer or responding to rejection with grace and courtesy can further demonstrate your professionalism, increasing the likelihood of future opportunities even if you do not secure the current role.

Avoiding common post-interview mistakes is crucial in cementing your image as a desirable candidate. Remember, attention to detail, timeliness, and respectful persistence can significantly enhance your chances of success.

In conclusion, post-interview etiquette is an essential component of a successful consulting interview process. While these steps might seem minor compared to the actual interview, they can greatly influence the final outcome. By adhering to the advice outlined in this guide, you are positioning yourself as a thorough, attentive, and highly professional candidate, all qualities esteemed in the consulting industry.

Whether you are at the beginning of your consulting career or a seasoned professional aiming for the coveted MBB consulting firms, implementing these tips will undoubtedly aid you in your journey. Keep striving for excellence, and remember, every interaction counts.

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We have specialized in placing people from all walks of life with different backgrounds into top consulting firms both as generalist hires as well as specialized hires and experts. As former McKinsey consultants and interview experts, we help you by

• tailoring your resume and cover letter to meet consulting firms’ highest standards
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Reach out to us if you have any questions! We are happy to help and offer a tailored program to help you break into consulting.

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Florian spent 5 years with McKinsey as a senior consultant. He is an experienced consulting interviewer and problem-solving coach, having interviewed 100s of candidates in real and mock interviews. He started StrategyCase.com to make top-tier consulting firms more accessible for top talent, using tailored and up-to-date know-how about their recruiting. He ranks as the most successful consulting case and fit interview coach, generating more than 500 offers with MBB, tier-2 firms, Big 4 consulting divisions, in-house consultancies, and boutique firms through direct coaching of his clients over the last 3.5 years. His books “The 1%: Conquer Your Consulting Case Interview” and “Consulting Career Secrets” are available via Amazon.

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Thank You Email After an Interview: 15 Amazing Tips (with Samples) ʕ•́ᴥ•̀ʔっ♡

Written by Yuri Khlystov

Updated 01/07/2023

↳  invite him for a coffee  ☕

I. Introduction

Is a thank you email necessary after a job interview? Yes, yes — and yes. No matter what anyone tells you, sending a thank you email after meeting with recruiters or a hiring manager will always be the courteous thing to do — whether you end up landing that job or not.

Why? Because good manners never go out of style and can tell a lot about you as a person. And guess what? Everyone wants to hire people who are easy to get along with and have good social skills.

So, the question is not, Is a thank you email necessary? but rather, How do I write a great thank you email after an interview? The good news is that drafting a good thank you email is more of an art than a science and leaves plenty of room for customization and creativity. The rules are not as strict as with resumes or motivation letters, for example. However, there are still a few things you want to keep in mind to make sure you get it done right and make the most of it. To help you out, I have gathered my top 15 expert tips on writing a thank you email after job interview.

The best part? If you stick it out to the end of this post, you will also get: 1. A step-by-step how-to writing guide AND 2. Ready-to-use thank you email templates

Ready? Let’s do this!

Can you write a killer thank-you email?

Only candidates who are likely to get shortlisted get all questions right at the first attempt. Are you one of them?

II. Top 15 Tips on Writing a Thank You Email After a Job Interview

➤  do these before writing your thank you email.

• Get the Contact Details of the Recipients
• Consider How Many Emails to Send
• Get the Timing Right
• Think of Ways to Add Value to Your Thank You Email
• Sell Yourself
• Check Your Bin and Spam Folder
• If You Get a Reply Respond ASAP
• Adjust Your Tone Accordingly
• Use the Right Type of English
• Always Personalize Your Email
• Do Not Send a Hard Copy Letter or Thank You Note
• Install an Email Tracking App
• Read Thank You Email Examples
• Send Thank You Email After Phone and Online Interviews

1. Get the Contact Details of the Recipients

There’s no point in writing an email if you don’t know who to send it to, right? So, for starters, you should get the full names and email addresses of all the recipients of your thank you email. One way to do that is by looking them up on the company’s website and/or LinkedIn. However, bear in mind that the information on there may be out of date. People change emails, job titles, and surnames all the time — and their online profiles don’t always reflect that. So, to make sure you don’t miss something or someone, it’s best to ask for the business cards of the people interviewing you at the end of the interview itself. That will ensure you have their up-to-date contact details. But if you forget to do that in the heat of the moment (it happens more often than you’d think!), don’t panic. You can always phone up reception and ask for people’s details after the interview.

Always double-check that you have the most up-to-date contact details of the interviewers on the day of the interview.

2. Consider How Many Emails to Send

If you had more than one interview, you must always send a separate thank you email to each of your interviewers. And don’t just change the salutation and copy-paste the rest! When sending an interview thank you email to multiple interviewers, you should personalize each message to reflect the conversation you had with its recipient. The only exception is when you’ve been interviewed jointly by a panel, in which case you can write just one email and copy everyone in.

Send a thank you email to every single one of the interviewers.

3. Get the Timing Right

You should always aim to send your thank you email as soon as possible and no later than 24 hours after the interview. However, do NOT send the email:

• After working hours
• In the evening
• Very early in the morning
• Over the weekend
• On national or major religious holidays

If you were interviewed on a Friday morning, send the email that same afternoon or first thing on Monday.   Note that this rule applies even when you know your interviewer has a flexible working schedule. Even freelancers, part-time workers, and the self-employed like to have their evenings to themselves. If you do get the job in the end, your manager will let you know if it’s okay to contact them outside of standard working hours.

Aim to send the email within 24 hours after the interview.

Having a rough draft of the email ready before the interview will ensure that you send it out as soon as possible.

4. Think of Ways to Add Value to Your Thank You Email

A good thank you email is about expressing gratitude. An excellent thank you email, however, is about expressing gratitude AND providing the recipient with added value. In practical terms, that means spicing up your message with informational and useful content. You can link out to a helpful resource, include interesting industry stats, or briefly describe an example or a case study from your work.

There are three things to keep in mind here.

First , don’t go overboard: two to three sentences should suffice. A thank you email after an interview must be brief and to the point.

Second , your “added value” content should be relevant to the interview. Don’t just stuff your email with random information. Instead, use the discussion you had with the recruiters as an inspiration and a starting point. Did the interviewers share a problem or a pain point? If so, you could research potential solutions and suggest a few. Or did they talk about the company goals? Then think of ways you could help achieve them.

Third , get the recipients hooked . Suggest a solution to a problem or a useful piece of information, but don’t give away everything you’ve got. Simply hint at the fact that you have more valuable tips and ideas — and would be more than happy to share these at a later date.

Add value to your email by citing industry stats, case studies, or links to helpful resources.

5. Sell Yourself

Unless the recruiters reach out to you with follow-up questions or to request further information after the interview — which is rarely the case — the thank you email is your last chance to sell yourself and make a good impression. You want to use this chance wisely. In other words, sell yourself. However, be smart about it. Don’t just tell the recruiters how great you are; show them .

The best way to do that is by using facts and figures as evidence. For instance, if you helped the last company you worked for to increase its annual sales by 10%, make sure to mention that. Or did you attract 10 new high-net-worth clients? That’s great — put it in your email.

If you can’t think of any stats or numbers, feel free to use an example from your past work that shows you in your best light. In any case, though, you should use figures or examples that are relevant to the position at hand. Ideally, they should be relevant to what was discussed in the interview too.

When selling yourself, you want to show ,not tell . Also, keep it brief and understated: the facts should speak for themselves.   

III. What to Do After Sending Your Thank You Email

6. check your bin and spam folder.

After clicking the “Send” button, remember to check your email’s bin and spam folders a few times every day. You don’t want to accidentally miss the reply!

7. If You Get a Reply, Respond ASAP

If you do get a reply, respond to it as soon as possible. The recruiter may ask for further details on the “added value” section of your email, or they may invite you for a follow-up interview. Or they might give you the job there and then! In any case, you don’t want to leave them hanging. Making a good first impression at the recruitment stage is crucial. And that applies even if you get a rejection. You never know; you may find yourself applying for that same position or for a different job with that employer at a future date. Make no mistake: the recruiters will remember the impression you make now — and they may have even put it on file.

Do not leave the recruiters hanging. Write back to them ASAP. However, make sure your email is well-thought-out — and proofread it first.

IV. More Expert Tips on Writing a Great Thank You Email After Job Interview

8. adjust your tone accordingly.

Remember to adjust the tone of your thank you email to the corporate culture of the recipient. As a rule of thumb, the more conservative the organization, the more formal your writing should be.

If you are applying for a position with a law firm, for example, you want to keep the tone strictly professional. But if you are applying to work as a DJ, you can spice up your message with a few colloquialisms or the odd exclamation point — but use them sparingly. Less is more here.

In any case, though, you should stay away from emojis at this stage. You’ll have ample opportunities to use them once you land the job and get to know your colleagues better.

One easy way to get the tone of your email right is to match it to that of any emails you may have received from the recruiters.

9. Use the Right Type of English

It’s always a good idea to use American, British, or Australian English in your written correspondence depending on where your potential employer is based. While it’s certainly not wrong to use a different regional standard, some employers and recruiters can be a bit pedantic and have a preference for “their” type of English. Using the local standard is especially important when applying for positions that involve writing. Think journalism, copywriting, editing, law, and the likes. In that case, you want to demonstrate that you are fully familiar with the regional standard.

Online proofreading tools such as Grammarly allow you to select your preferred regional standard of English before checking your text.

10. Proofread!

Never, ever send a thank you email (or any other kind of professional email, for that matter) without proofreading it first. What’s more, you should proofread the text a few times — and then have other people look at it too. For best results, you might want to sleep on it and proofread again the next morning.

It’s also a good idea to run your draft through Grammarly or another online proofreading tool. This type of email is too important to rely solely on your Word spell checker.

Two heads are better than one. Ask a friend or a family member to proofread your email.

11. Always Personalize Your Email

A generic interview thank you email is better than nothing, but it still won’t get you too far. The more you personalize your thank you email, the better. Some ways to do that include:

• Referring to the interviewer(s) by their name(s) or surname(s);
• Including real-life examples and/or figures from your past work;
• Revisit a point, a question, or a problem that was raised in the interview;
• Highlighting how you could help your prospective employer achieve their goals or how you would make a great fit for the company;

Tiny tweaks like these show you have done your research and are genuinely interested in joining this particular company. That also shows you paid attention to what was said during the interview and weren’t just going through the motions.

Personalizing the content of your email highlights your social and research skills and proves that you are genuinely interested in the company.

12. Do Not Send a Hard Copy Letter or Thank You Note

You want your thank you message to reach its recipients as soon as possible and, ideally, no later than 24 hours after the interview. That’s unlikely to happen if you send a hard copy letter in the mail. Of course, you could always have your letter delivered by a same-day courier service, but that might come across as trying too hard.

Send your thank you message via email and save that fancy paper for your resumes, CVs, and cover letters.

13. Install an Email Tracking App

It’s also a good idea to install an email tracking app or browser extension. This way, you’d know if your email reached its intended recipients and if they read it. If the recruiters opened your email but didn’t respond, that could be an early indication that the interview didn’t go as well as you had hoped. So, you might want to regroup and start applying for other jobs. However, not getting a prompt response could simply mean that the recruiters are incredibly busy, so don’t panic and take everything with a grain of salt.

14. Read Thank You Email Examples

Before sitting down to write your own thank you email, make sure to check out a handful of examples online. These will give you a better idea of how to structure your email and what to include in it than just about anything else. However, do not follow any template blindly. Use your common sense and always personalize your email and make it relevant to your situation, the industry, and the position you are applying for.

15. Send Thank You Emails After Phone and Online Interviews

All of the tips above apply to phone and online interviews as well. Just because you didn’t meet the recruiters in person doesn’t mean you should dispense with writing a thank you email. Quite the opposite: with so much being lost in online communication, you want to use every opportunity to sell yourself and make a great impression.

Phone and online interviews do away with body language and other nonverbal communication, leaving recruiters with not that much to go on. A good thank you email gives them something to sink their teeth into.

V. How to Write a Thank You Email After an Interview: A Step-By-Step Guide

Are you now ready to write your thank you email? If that’s a yes , make yourself comfortable, close that YouTube window, crack your knuckles, and let’s get right into it!

Here is how to write a thank you email after an interview:

• Write the subject line
• Add the recipients
• Write the salutation
• Express your gratitude
• Restate your interest in the job
• Bring up something that was said during the interview
• Provide added value
• Sell yourself
• Say that you are available for follow-up questions
• Remind the recipients of the deadline

1. Write the Subject Line

This one is trickier than it seems. Your thank you email subject line should be short, relevant, and to the point. It’s also a good idea to include your name, especially if that is not evident from your email address. The most important thing to keep in mind here is to adjust the formality of the subject line so that it matches the rest of the email.

Here are some great thank you email subject line examples:

• Thank You: Marketing Director Interview
• Thank You — Project Assistant Interview
• Thank You for Your Time
• Great to Meet You Today
• Thank You, Karen!

Only use the recipient’s first name if they explicitly asked you to call them that or if you know each other from before.

2. Add the Recipients

Again, make sure you have everyone’s contact details and double-check that you have not left anyone out by mistake. Also, don’t forget to proofread the recipients’ email addresses — a single typo will result in your email bouncing back. You would then have to resend or forward the message to that person, which is not ideal and doesn’t exactly make you come across as someone with a keen eye for detail.

If you were interviewed by a panel, it’s best not to CC people. Instead, copy and paste everyone’s email addresses in the “To:” field. This way, you don’t risk having anyone feel “less than.” It might sound silly (and it probably is), but such things happen in the world of recruitment.

A single typo in a recipient’s email address will result in your message not coming through. Don’t skip the proofreading.

3. Write the Salutation

The salutation is absolutely crucial because it sets the tone for the rest of the email. It also gives away your ability — or lack thereof — to gauge the formality of the situation and the appropriate register for that particular industry and company.

Here are some good examples of salutations that you can use, in order from most to least formal:

• Dear Mr. Mullins
• Dear Amanda
• Hey Brianne

If you are sending one email to multiple recipients, the good old Dear All works best. And don’t forget that the All should be capitalized.

4. Express Your Gratitude

This is a thank you email after a job interview, so before saying anything else, you should express your gratitude. Thank the interviewers for their time and say that it was a pleasure to meet them. If they gave you any specific tips or advice, make sure to bring that up as well and mention how grateful you are. However, don’t go overboard. A sentence or two should suffice — and try not to get overly emotional.

5. Restate Your Interest in the Job

At this point, you want to clearly restate your interest in the position. Remember: a job interview is as much about you interviewing your potential employer as it is about them interviewing you. Quite often, interviewees realize that they don’t actually want to work with those people or at that place — and that’s perfectly fine. So, if you liked what you saw on the day of the interview, let the interviewers know that. And if you didn’t — let them know as well. No one wants to hire people who don’t actually want to work with them, and the recruiters will definitely appreciate your being honest and not wasting their time.

There is no point in leading the recruiters on and telling them you are still interested in the job when you are really not.

6. Bring Up Something That Was Said During the Interview

Here is where you want to refer to a specific point that was discussed during the interview. It could be a question you were asked or a passing comment that one of the interviewers made. In any case, it should be something you can use to either provide added value or to sell yourself — or both.

7. Provide Added Value

We already talked about how to add value to your thank you email at quite some length (see 4. Think of Ways to Add Value to Your Thank You Email above). But just to recap, you want to keep this section:

• Informational

Use stats and figures, link out to studies and other helpful resources, and always tie these back to a specific point that came up during the interview.

Don’t forget to end with a cliffhanger to get your audience hooked and lay the ground for a potential follow-up conversation.

8. Sell Yourself

This is where you show the recruiters how you can help them solve their problems, increase their sales, or attract new customers. Use facts, examples, or case studies from your previous jobs to drive the point home. However, don’t dwell too long on this part: you are writing a thank you email, not a cover letter.

Don’t try to sell yourself too hard. You’ll come across as pushy.

9. Say That You Are Available for Follow-Up Questions

Toward the end of the email, make sure to state that you remain available to answer any follow-up questions or provide further information if needed. Here is where you should provide your contact details if you haven’t done that already.

10. Remind the Recipients of the Deadline

If the interviewers agreed to get back to you by a certain date, make sure to — politely — remind them of the deadline. Don’t rush them, and try not to sound too desperate or neurotic. Something along the lines of, Looking forward to hearing back from you next week! should do just fine.

11. Sign off

Last but not least: the sign-off. There are plenty of options to choose from, but the main thing is to not make it sound too casual or too stuffy. Here are some good examples in order of formality:

• Kind regards
• Many thanks

Sign-offs to avoid at all costs include:

• Cheers (too casual)
• Respectfully yours ( way too formal)
• God bless (it’s best to keep religion out of your professional correspondence)
• Sent from my iPhone (comes across as unprofessional — and yet, you’d be surprised how often people don’t delete it)
• No sign-off at all (makes your email seems rushed and as if you didn’t put in a lot of thought)

If sending the email from your smartphone, make sure to delete the automatic “Sent from my iPhone” sign off.

VI. Thank You Email Samples and Templates

You (almost) made it to the end! We’ve covered pretty much everything there is to say on the subject. However, if you think you could do with some more thank you email ideas, have a look at the examples below. You can use them as templates, rough drafts, or inspiration for your own thank you messages.

➤ Formal Thank You Email

Subject Line : Thank You — Director of Sales Interview

To : jwright@company.com

Dear Mr. Wright, Thank you for taking the time to interview me this morning. It was a pleasure to meet you, and I thoroughly enjoyed our conversation. After our discussion today, I am even more convinced that the Director of Sales position would make a great fit for my skills and interests. I have also been thinking about the point you made about your sales goals for next year. Embedding videos and other visual content on landing pages can increase conversions by 86% [insert link to source]. As part of my work at XYZ Ltd., I managed the company’s 2020 landing page strategy, which ended up boosting conversions by 90%. If revamping your landing page strategy is something you would be interested in, I would be happy to discuss my experience in the area in a follow-up chat. I also remain available if you have further questions or need more information. In any case, I look forward to hearing from you next week. Thank you again. Sincerely, Patricia Gray

➤ Informal Thank You Email

Subject Line : Thank You, Tom!

To : tling@company.com

Hi Tom! Just wanted to thank you again for taking the time to interview me today. I really enjoyed our chat and am so happy Jen put us in touch! After talking to you, I am now 100% convinced that I would love working at the dog shelter. You and everyone on the team seem lovely and have so much passion for what you are doing. I’ve been thinking about what you said about people leaving their dogs because of “problematic behavior.” The shelter I work at currently partners with a non-profit that offers free dog-training sessions to people with financial difficulties. They are looking to partner up with more shelters, and you guys seem like the perfect candidate. If that’s something you’d be interested in, let me know — I’d be happy to have a chat. Looking forward to hearing from you after you get back from your trip! Thanks again, Matt

➤ Thank You Email Panel Interview

Subject Line : Thank You — Paralegal Interview To : dgray@law.com, aalamuddin@law.com, rkohler@law.com Dear All, Thank you again for taking the time to interview me today. It was a pleasure to finally meet you all in person. I thoroughly enjoyed our talk and am now even more convinced that joining ABC Legal would be the next best step in my career. I found your insights on family law particularly interesting, so I did some further research on the topic. It looks like the Family Commission is working on a proposal to amend Article 40 and make the children of non-national parents eligible for financial support too. I worked on a couple of such cases last year and would be happy to share my perspective on this. I also remain available in case you need more information or have for further questions. Thank you. Sincerely, Racheal Cabrelli

➤ Thank You Email After Phone Interview

Subject Line : Thank You: Interview To : m.lerous@mail.com Hi Martin, Thank you again for taking the time to have a chat over the phone today — I really enjoyed talking to you! I found your insights on room pricing strategies particularly interesting. I’ve personally used similar models to optimize the room rates in the hotel where I currently work. As a result, we saw a 68% growth in week-day bookings over the last quarter, and we are expecting an increase by a further 15% for this one. Based on what you said about your goals for next year, I believe you could use a similar model to boost your bookings by 30% or more. If that’s something you might be interested in, I’d be happy to have a chat — over the phone or in person. In any case, feel free to contact me if you have any other questions. I look forward to hearing back from you! Many thanks, Elena

➤ Thank You Email After Zoom Interview

Subject Line : Thank You: Zoom Interview To : a.sokolov@mail.com Dear Alex, Thank you for taking the time to chat over Zoom today. I’m sorry we could not meet in person, but I hope to be able to see you once you get back from your work trip. It looks like the company is heading in a really exciting direction. I would love to help it grow and branch out to new markets in Central and Eastern Europe. As discussed, I looked into the latest stats for the Russian market, and they seem promising. I believe you can expect a tenfold return on investment — or even more if you consider implementing the model I was telling you about. If that’s something you’d be interested in exploring, I’d love to have a follow-up chat. In any case, let me know what your thoughts are when you get the chance. I look forward to hearing from you. Many thanks, Maria

VII. Thank You Emails: Final Thoughts

Now you’ve truly made it to the end! Congratulations! As always, feel free to let me know what you thought of the article in the comments section down below. Do you find it useful? Did you learn something new? Did you use my tips in a real-life situation — and how did that work out for you?

And just to recap, here are some of the key takeaways when it comes to writing a thank you email after a job interview .

Key Takeaways

• Send the email no later than 24 hours after the interview
• Proofread religiously and double-check that you have up-to-date contact details
• Use the right tone and regional English register
• Refer to specific points that were discussed during the interview
• Bring added value to the email by providing useful information, facts, or stats
• Sell yourself using real examples from your work or your credentials

Final Thoughts

Even if creativity is not your strong suit, writing an authentic thank you email that adequately conveys your gratitude and excitement is a fantastic way to set yourself apart from others applying for the same position.

Writing is an essential component in nearly every field, and the thank-you email is simply one more opportunity to demonstrate your skill set and aptitude.

The best thank you emails showcase your ability to absorb information and communicate clearly while also sounding genuine. Plus, it’s one more way to demonstrate exactly how your specific skills or talents make you an ideal candidate for the job. Essentially, it’s a small gesture with the potential to have a significant impact.

Is the idea of writing a thank you email after the interview new to you? Or have you already been doing this for every job interview?

What else would you suggest adding to a thank you email? Leave your comments below – I’d love to hear them, and someone else might find them helpful as well.

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Secrets to a successful case-study interview

January 9, 2023

Prepping for (and maybe fretting) the case-study interview?

While this kind of interview may appear intimidating, consider this: The interviewer really wants you to do well.

So, shake off the nerves, relax and have fun.

Tips for standing out in the case-study interview: 

• Take your time; don't rush it.  Talk through the problem. If you can't make sense of it, take a moment and allow yourself some time to process what you've been missing. If you get stuck, get creative. Don't let yourself get bogged down; rely on your ingenuity. 
• Ask questions.  You can always ask your interviewer to define an acronym or to repeat or confirm details. If the interviewer asks, “How do we achieve success?”, don’t be afraid to ask, “What does ‘success’ mean to you? Is it turning a profit? Raising the company’s profile?” When you work on a client project, you need to ask questions to figure out what the problems might be, and the same applies here. The interviewer is your biggest asset in the room. They have the information you need to “solve the case” successfully. Use them wisely!
• Be flexible.  The focus of a case-study interview may vary. So, be prepared to participate in whatever discussion the interviewer has in mind. They may spend the first half of the interview asking about your previous experience, or they may dive right into the case study at the start. The bottom line: Be flexible, and be ready to discuss the work you do and how you do it.
• Use visual aids.  Don’t be afraid to use pen and paper, sketch out your thoughts, and talk through the problem at hand if it helps you get your ideas across. What matters most is demonstrating that you can solve problems.
• Focus on impact.  Inventory the information you have, and then dive in where you can have the most impact. Don’t forget to discuss your thought process and explain your assumptions.
• Tell a story.  Your experience has helped you progress in your career and education; use that experience. For example, in a business case study, you could bring your experience as a traveler to a case about a hypothetical airline. Your individuality is important. Your unique insights will serve you well when you’re interviewing.
• Pay attention to cues.  If the interviewer says something, it probably means something. Don’t dismiss seemingly extraneous details. For example, the interviewer might say, “The case is about a retailer who wants to increase the value of a company it purchased, and the owner loved the brand when growing up.” The purpose of that detail is to indicate that turning around and selling the asset is not an option for making it profitable, because the owner is attached to it.

Preparing for the job you want can take time, but it’s a worthwhile investment—especially when you receive an offer.

Your ideas, ingenuity and determination make a difference. 

Find your fit  with Accenture. 

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Anaam Zamorano

RECRUITING ASSOCIATE MANAGER, HOUSTON, TEXAS

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Thank You After Interview Email

Learn to write a thank you email after your interview to increase the chances of getting hired

Mr. Arora is an experienced private equity investment professional, with experience working across multiple markets. Rohan has a focus in particular on consumer and business services transactions and operational growth. Rohan has also worked at Evercore, where he also spent time in private equity advisory.

Rohan holds a BA (Hons., Scholar) in Economics and Management from Oxford University.

Kevin is currently the Head of Execution and a Vice President at Ion Pacific, a merchant bank and asset manager based Hong Kong that invests in the technology sector globally. Prior to joining Ion Pacific, Kevin was a Vice President at Accordion Partners, a consulting firm that works with management teams at portfolio companies of leading private equity firms.

Previously, he was an Associate in the Power, Energy, and Infrastructure Investment Banking group at  Lazard in New  York where he completed numerous  M&A  transactions and advised corporate clients on a range of financial and strategic issues. Kevin began his career in  corporate finance roles at  Enbridge Inc. in Canada. During his time at Enbridge Kevin worked across the finance function gaining experience in treasury, corporate planning, and investor relations.

Kevin holds an  MBA  from Harvard Business School, a Bachelor of Commerce Degree from Queen's University and is a  CFA  Charterholder.

Thank You After Interview Email Example

• What To Avoid In A Follow-Up Email

Making Your Email Unique

• When And How To Send An Email Expressing Gratitude Following An Interview?

When Is The Best Time To Follow Up After An Interview?

• Final Considerations For A Follow-Up Email

After an interview, many assume that the hiring team will contact them with the next steps and that their job is complete. This, typically, is not the situation. Therefore, some steps should be taken within the first few hours after the interview to increase the chances of being hired. 

Following the interview's conclusion, it is crucial to follow up with a thank-you note as soon as possible. This note shows that you, as the candidate, are still interested in the position and have learned something from the interview. 

Following a thank-you note, a candidate could be asked to move further in the interview process or receive other benefits. Some of these include

• Reminding the employer of your qualifications and skills
• Invited for another interview
• Mention anything that was unsaid during the interview

This allows the candidate to not only thank the hiring team but to establish a relationship with them that can continue through the hiring process and potentially through the job. This generally is done through an email rather than a physical letter to the employer. 

Some key points to include in the email are: 

• General thank you to the interviewer for their time
• Re-enforce why you are qualified for the job
• Link your portfolios (Examples include LinkedIn, Online Portfolios, etc.)
• Offer a platform for the interviewer to ask any questions. They may have questions that they forgot to ask during the interview.

These points are important because they show the hiring team your goals after the interview. In addition, many employers look for these emails on time after an interview to see whether a candidate is truly interested. 

Often, individuals struggle with what to include in the email and what to leave out. Below is an example of a thank you email that has been constructed using the key elements mentioned above. 

Example of a Thank You After Interview Email:

Hello [hiring manager], 

Thank you for speaking with me today about the Summer Analyst position with WSO. Our discussion was informative, and I learned much about the Rockefeller Capital Management environment. 

Specifically, it was notable how enthusiastic people who work at WSO are about the organization and their jobs. In addition, I like how you said being a summer analyst would involve working in a team. Working in a team is becoming increasingly important as it allows for more organic connections and new ideas. 

After learning more about this position, my ability to work in a team with a multitude of people and to advocate for myself are good skills for this position. In addition, gaining this internship will allow me to bring innovation and new ideas to the organization in the coming years. 

I am very interested in the possibility of working with WSO and would appreciate a follow-up from your team during this process. Please do not hesitate to contact me by email at ________ or by phone at ________. Thank you again, and I look forward to hearing from you. 

__________ - Name 

__________ - LinkedIn or Online Portfolio Link

Another important note regarding the construction of the email is the subject line. The subject line should be brief but catch the interviewer's eye, so they read the email. Some examples include the ones listed below:

• First Name Last Name - Thank You For Meeting Today!
• Job Title Interviewed For - I Enjoyed Speaking To You This Morning!

This email could also be sent as a document; in that case, it should have more of a professional header. This header should include key information about the candidate, the interviewer, and other important information. 

On the thank you email, with the heading from above, it would look like this as an example: 

• Candidate's First and Last Name
• Candidate Address
• Candidate Phone Number
• Candidate Email
• Interviewer First and Last Name, Position in the Company
• Company Name
• Company Address
• Date Document is Written/Sent

Dear [Mr. or Ms. recruiter's Last Name],

I want to extend my gratitude to you once more for our conversation earlier today regarding the role of [insert position name here]. Learning more about the role and [Company X] was interesting.

As I indicated to you before while we were talking, the contributions I could make to your work using my [skills and expertise in a certain field] would be especially helpful [area or project types].

Please let me know if there is anything else I can do to help you make a decision and if there is anything else that I can supply. We should be able to communicate again soon.

With best regards,

[Your name here]

This information is at the top of the document and is easy for the company to access if they have further questions. This formatting technique can also be used for emails but is more commonly seen for thank-you letters sent as a document (PDF, etc.). 

Keeping the email short and sweet is important because the interviewer won't read a long, boring email. Rather, an email highlighting the positive and good points from the interview should be used. 

The exact length of the email should depend on what is needed for the role, and it should be based on the industry and personality of the interviewer. However, regardless of the email's length, the note displays constant interest in the position. 

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What to Avoid in a Follow-Up Email

Sending a thank you email after an interview is extremely positive and will aid in the hiring process, but some things should be avoided. 

The following four points are examples of the possible content that should be avoided in a thank-you email. 

1. Grammar and Spelling errors

Before sending the email, ensure to check the grammar and spelling of the email. If needed, have someone read over the email to have another set of eyes on it. A good source that could be used is Grammarly which can be installed on most desktops and laptops. 

2. Sending the Email after 48 hours

Sending a thank, you email too late after the interview has taken place risks the interviewer moving on and the email getting lost in their inbox. Therefore, timing the email is crucial; you must email the interviewer within 24 hours after the interview is finished. 

3. Overwriting 

Keeping the email short and sweet is key to writing the perfect thank you email. The interviewer may not want to read a lengthy email but rather an email that gets to the point quickly. 

Often when people overwrite, it indicates a sense of nervousness and will lead them to discuss topics that may make them look bad. 

4. Formatting Mistakes

You are still creating an impression through this email, so if there are formatting errors, that could reflect how you do your job. Confirm the email is professional and follows the same format to ensure it is at its best. 

5. Apology for Anything that Went Wrong in the Interview

The email should have a positive tone; therefore, without mentioning any issues, it will keep that tone. Not drawing attention to these concerns but rather bringing up positive moments and positive characteristics instead could help in the hiring process. 

The only exception is if you believe the issue was bad enough and needs to be discussed. 

Hiring Managers, Human Resources, Interviewers, and other types of people on calls and are in interviews all day may receive thank you emails from candidates constantly, but you want yours to stand out. 

Whether you formed a connection through a specific experience or where you grew up (for example), bring it up briefly in the email to show it meant something to you, as it probably meant something to them as well. 

This also shows that you, the candidate, did not copy and paste a thank you email template and put your name and company information in it. 

Some other ways to make the email unique are:

• Bring up what stood out to you about the job or internship
• Bring up something that you discussed outside of the role

Hiring managers probably prefer to avoid reading cookie-cutter emails all day and want people to recognize and connect with them. Therefore, customization in these emails is key and can go a long way in hiring. 

Some examples of what to say could look like this: 

• “I like how you said being a summer analyst would involve working in a team. Working in a team is becoming increasingly important in the workplace as it allows for more organic connections and new ideas.” 
• “After the interview, I took your suggestion and tried one of the new Holiday drinks at Starbucks , which was awesome!”
• “I remember you mentioning that you were going to the Yankees game last night. I hope you enjoyed the game because the weather was gorgeous!”

These are just a few examples of how you can customize the thank you email shortly. Something so small as acknowledging what the interviewer mentioned during your time with them can go a long way. 

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When and how to send an email expressing gratitude following an interview?

You may want to write a thank-you note to the person who interviewed you, but you're not sure when the right moment is. To answer your question in a nutshell: three hours. You may have heard of a 24-hour rule before, but it does not make sense to put this off for such a long period.

You don't want to come off as pushy or desperate, but at the same time, you don't want to appear passive, either. This sounds like going on a first date, doesn't it?

You should send a thank-you email following an interview for three different reasons: 

• Demonstrate civility and good manners
• Leave one more reminder of why you are suitable for the job
• To restate your interest in the position.

Don't be concerned; this thank-you note for the interview should be brief and to the point.

During an interview process for a job, you should be sure to ask one of the following questions: 

"What is the next stage in your recruiting process?" This should provide you with an estimate of when you can expect to hear back from the company.

Nevertheless, let's say the recruiter promised they'd get back to you by Wednesday, and it's already Wednesday afternoon. What should you do in this situation? In such a case, it's high time for action, don't you think? 

There is no harm in sending a brief follow-up note to the interviewer to inquire about the company's decision-making process status.

An illustration of what should be expected during an interview follow-up email:

[Mr. or Ms. Recruiter's Last Name],

I'm hoping everything is going well with you. I wanted to see if you had decided about the position at this point [Position name]. If this is not possible, can you kindly let me know when a decision might be made?

Please accept my sincere gratitude, and do not hesitate to contact me if you have any questions about the credentials I bring to the table.

If you are still waiting to hear within twenty-four hours, email the interviewer and ask where in the decision process your application is. 

Most people looking for work invest a lot of time developing a CV and being ready for an interview. However, Thank-you emails following interviews are something that many people spend less time on, but they should.

Because sending a thank-you message to an employer does leave a good impression on them, it is astonishing how many people apply for jobs without first doing the necessary follow-up.

It is a simple task to complete, and doing so can set you apart from other candidates who are similarly qualified but do not send an email following an interview. 

A thank you email is needed after a video interview because you should thank the interviewer and company for taking the time to watch or listen to your interview. 

What should be included in an email of gratitude following an interview?

The following is a list of the essential components that should be present in nearly every thank-you message sent after an interview, along with some additional suggestions:

• First, acknowledge that you appreciate the interviewer's time.
• In a brief statement, restate why you are interested in the job and why you would be a suitable candidate.
•  Give some thought to including something you and the interviewer discussed in the thank-you email while getting to know each other. This will help the email come across as more personable.
• Make it clear that you are available to answer any queries they may have.
• Either provide pertinent samples of your previous work or provide a solution to a problem brought up during our talk regarding the organization.
• Before you close your message, express gratitude for the interview and inquire about the subsequent stages.

Final Considerations for a Follow-Up Email

After the interview, some final considerations for the follow-up email. You can also design a one-of-a-kind thank-you email by mixing and matching components of the sample texts provided. 

However, there are a few more topics to consider that are connected to this topic, such as the following:

1. Write a concise topic line.

In the email's subject line, you may put "Thank you for the interview" or add something along the lines of "Following up on our interview."

2. Send an email to several potential interviewees.

If you had more than one person interview you, you should send a special thank-you note to each individual, albeit one slightly different from the others. 

You might accomplish this by discussing a topic that the two of you have discussed exclusively, such as your mutual fondness for canines or where you both grew up.

3. Read the email over very carefully.

Please do not send your note until you have thoroughly read it many times to ensure that it is free of any mistakes. 

If you send a note riddled with errors, you will achieve the exact opposite of what you want: you will stand out for all the wrong reasons. So instead, ask a trusted friend to look it through.

4. Choose the right moment.

It is ideal for sending a thank-you email by twenty-four hours after the conclusion of your interview. This implies that you are interested in the position you are applying for. 

Additionally, it keeps you at the forefront of the minds of the individuals you've met with as they consider other possible prospects.

As a final point on follow-up emails, ensure that you come off as authentic in your message. For example, consider what you would say if you expressed your gratitude in person to make the email a little more personal. 

Even a more formal thank-you email sent after an interview should not be generated from a template but from a real person who wrote it. 

Here are seven helpful tips from an expert on acing an interview so you can use these key considerations discussed in this article to land the job. 

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Researched and authored by Emma McCarthy | LinkedIn

Reviewed and edited by Parul Gupta |  LinkedIn

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Sample Interview Thank You Letters

Thank You Letters  following an interview can make or break your candidacy.  No matter how well or how poorly your interview went, you should always write a thank-you letter to each interviewer that you met.  Do so within 24 hours of the interview.  Your follow up note is a matter of courtesy and professionalism.

• Mention specifics from the interview, including ways that you can add to the companies bottom line, clarification of any points discussed, and your interest in the position.
• Do not send a form letter to each interviewer.  Personalize each letter according to the discussion with that particular interviewer.
• Make sure that the letter is written on a computer/typed and is carefully proof read and spell checked.  Email is acceptable but please make sure that the email address is correct and the note is spell checked before you send it.

Types of Thank You Letters

The “closer”.

You want the job! The interview went well and you feel you’re a strong contender for the position. The closer follow up is simple…..it asks for the job!

Ms. Hiring Manager,

“I want very much to become a part of your department (company, group, etc.).  I feel from our discussion on (date), that my experiences in (fill in strengths) are a perfect fit for the position of (fill in the title).  I look forward to hearing a positive response from you soon.”

The “Fix It”

Fix it letters are for correcting any misuderstandings, false impressions or providing additional information that was left unsaid during the interview process.

Mr. Hiring Manager,

“Thank you for your time and consideration in interviewing me for the position of (fill in title).  During our discussion about (fill in), I neglected to tell you of my experience with (fill in).  In this role I gained valuable knowledge in (fill in).

The “Standard”

Dear Hiring Manager,

“Thank you for the opportunity to discuss your opening for a (title).  I enjoyed meeting with you and learning more about (company name).

I believe that my experience at (company name) and my educational background in (fill in degree if appropriate) qualify me for the position. My extensive knowledge of (skills) would also be especially valuable to me as a (title) with your firm. (Emphasize one or two of your strongest qualifications and slant them toward the various points that the interviewer considered the most important for the position)

I was particularly impressed with (fill in).  I feel that this type of environment would challeng me to do my best work.  I would like to meet with you again to further discuss this position.  I can be reached at (number and times best to call).  In the meantime, I would be happy to provide any other information you may need to make your decision.

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47 case interview examples (from McKinsey, BCG, Bain, etc.)

One of the best ways to prepare for   case interviews  at firms like McKinsey, BCG, or Bain, is by studying case interview examples. 

There are a lot of free sample cases out there, but it's really hard to know where to start. So in this article, we have listed all the best free case examples available, in one place.

The below list of resources includes interactive case interview samples provided by consulting firms, video case interview demonstrations, case books, and materials developed by the team here at IGotAnOffer. Let's continue to the list.

• McKinsey examples
• BCG examples
• Bain examples
• Deloitte examples
• Other firms' examples
• Case books from consulting clubs
• Case interview preparation

Click here to practise 1-on-1 with MBB ex-interviewers

1. mckinsey case interview examples.

• Beautify case interview (McKinsey website)
• Diconsa case interview (McKinsey website)
• Electro-light case interview (McKinsey website)
• GlobaPharm case interview (McKinsey website)
• National Education case interview (McKinsey website)
• Talbot Trucks case interview (McKinsey website)
• Shops Corporation case interview (McKinsey website)
• Conservation Forever case interview (McKinsey website)
• McKinsey case interview guide (by IGotAnOffer)
• McKinsey live case interview extract (by IGotAnOffer) - See below

2. BCG case interview examples

• Foods Inc and GenCo case samples  (BCG website)
• Chateau Boomerang written case interview  (BCG website)
• BCG case interview guide (by IGotAnOffer)
• Written cases guide (by IGotAnOffer)
• BCG live case interview with notes (by IGotAnOffer)
• BCG mock case interview with ex-BCG associate director - Public sector case (by IGotAnOffer)
• BCG mock case interview: Revenue problem case (by IGotAnOffer) - See below

3. Bain case interview examples

• CoffeeCo practice case (Bain website)
• FashionCo practice case (Bain website)
• Associate Consultant mock interview video (Bain website)
• Consultant mock interview video (Bain website)
• Written case interview tips (Bain website)
• Bain case interview guide   (by IGotAnOffer)
• Digital transformation case with ex-Bain consultant
• Bain case mock interview with ex-Bain manager (below)

4. Deloitte case interview examples

• Engagement Strategy practice case (Deloitte website)
• Recreation Unlimited practice case (Deloitte website)
• Strategic Vision practice case (Deloitte website)
• Retail Strategy practice case  (Deloitte website)
• Finance Strategy practice case  (Deloitte website)
• Talent Management practice case (Deloitte website)
• Enterprise Resource Management practice case (Deloitte website)
• Footloose written case  (by Deloitte)
• Deloitte case interview guide (by IGotAnOffer)

5. Accenture case interview examples

• Case interview workbook (by Accenture)
• Accenture case interview guide (by IGotAnOffer)

6. OC&C case interview examples

• Leisure Club case example (by OC&C)
• Imported Spirits case example (by OC&C)

7. Oliver Wyman case interview examples

• Wumbleworld case sample (Oliver Wyman website)
• Aqualine case sample (Oliver Wyman website)
• Oliver Wyman case interview guide (by IGotAnOffer)

8. A.T. Kearney case interview examples

• Promotion planning case question (A.T. Kearney website)
• Consulting case book and examples (by A.T. Kearney)
• AT Kearney case interview guide (by IGotAnOffer)

9. Strategy& / PWC case interview examples

• Presentation overview with sample questions (by Strategy& / PWC)
• Strategy& / PWC case interview guide (by IGotAnOffer)

10. L.E.K. Consulting case interview examples

• Case interview example video walkthrough   (L.E.K. website)
• Market sizing case example video walkthrough  (L.E.K. website)

11. Roland Berger case interview examples

• Transit oriented development case webinar part 1  (Roland Berger website)
• Transit oriented development case webinar part 2   (Roland Berger website)
• 3D printed hip implants case webinar part 1   (Roland Berger website)
• 3D printed hip implants case webinar part 2   (Roland Berger website)
• Roland Berger case interview guide   (by IGotAnOffer)

12. Capital One case interview examples

• Case interview example video walkthrough  (Capital One website)
• Capital One case interview guide (by IGotAnOffer)

13. Consulting clubs case interview examples

• Berkeley case book (2006)
• Columbia case book (2006)
• Darden case book (2012)
• Darden case book (2018)
• Duke case book (2010)
• Duke case book (2014)
• ESADE case book (2011)
• Goizueta case book (2006)
• Illinois case book (2015)
• LBS case book (2006)
• MIT case book (2001)
• Notre Dame case book (2017)
• Ross case book (2010)
• Wharton case book (2010)

Practice with experts

Using case interview examples is a key part of your interview preparation, but it isn’t enough.

At some point you’ll want to practise with friends or family who can give some useful feedback. However, if you really want the best possible preparation for your case interview, you'll also want to work with ex-consultants who have experience running interviews at McKinsey, Bain, BCG, etc.

If you know anyone who fits that description, fantastic! But for most of us, it's tough to find the right connections to make this happen. And it might also be difficult to practice multiple hours with that person unless you know them really well.

Here's the good news. We've already made the connections for you. We’ve created a coaching service where you can do mock case interviews 1-on-1 with ex-interviewers from MBB firms . Start scheduling sessions today!

The IGotAnOffer team