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Personal Statements for Academic Jobs

Posted in: Advice , Applications , For PhDs

I first published this post in 2015, but I've given it a little refresh for 2020, based on my experience of having read many personal statements for academic jobs, and heard academic recruiters talking about what helps to make a personal statement impactful and interesting - and what doesn't. In a challenging jobs market it's more important than ever to put time, space and research into crafting a statement that showcases your achievements, potential, and passion for your field and for the role you're applying to

Before you start

It's very tempting to jump in straight away and start writing the statement, especially if the role is precisely in your research field, at your dream university and the deadline is midnight tonight. However, it's really important before you start writing the statement to do thorough research into the Department/Faculty/research group and university you are applying to. Look at the Department's research areas and research strategy and think about how your research interests align with these and can help them to achieve their aims. Consider who you could collaborate with (and name these people in the statement). Think about why they have the facilities, expertise and people you need to fulfil your research goals. Look at their REF results and student demographics and consider what interests and appeals to you.

Academic job descriptions can vary widely in how much information they give about the precise content of the job. If anything seems unclear or you would benefit from more information, do make use of the commonly-given opportunity to informally contact the recruiting manager (usually the Head of Department). This will give you the chance to find out more about the specific teaching/research responsibilities of the role and enable you to make contact and demonstrate your enthusiasm before you even apply. You could briefly talk them through the research projects you'd like to work on to see whether these fit with their aims.

Read any instructions carefully; for some positions clear instructions will be given about what to include in the personal statement, so do make sure you follow these. Read the job description and person specification carefully and think about examples from your experience to show that you meet these criteria.

Putting the statement together

Your statement needs to be tailored throughout to the particular post you are applying for. Realistically you may be taking material you have used from previous applications, but it's vital to reorganise it and rewrite it for the current application. It will be obvious if you have simply cut and pasted generic material.

What to include:

- A brief opening statement including information about who you are and what your current role is. Including a key achievement which demonstrates your suitability for the role and Department you are applying to can help to create early impact and draw the reader in. They will have lots of statements to read so emphasising your enthusiasm and how you can contribute from the start can get their attention in a good way.

- your reasons for applying to THAT JOB in THAT DEPARTMENT. If you are applying as an internal candidate or to a department where people know you well already, don't assume your reasons will be obvious. It's crucial to give clear and specific reasons to convince them of your interest; the research you have done into the role, department and institution help here. Think about why this particular post is the perfect one for you at this stage in your career.

- clear evidence and examples to show how you meet the criteria on the person specification. It's not enough to simply say 'I have excellent presentation skills'; what evidence can you provide for this? In terms of structure, you may want to avoid listing each of the criteria individually as this can be a bit tedious; think about grouping similar criteria together, or structuring your statement according to research, teaching, and administration, depending on the focus of the job. Try and use the phrases given in the person specification where you can; this will make it easier for a busy academic recruiter to see quickly that you have the required skills and experience.

- Some indication of your future research plans, including clear goals and potential funding sources. This doesn't need to be hugely detailed and lengthy, particularly as many jobs will ask for a separate statement of research interests , but it does need to be there. Link your own goals with the research strategy/goals of the department you are applying to wherever possible, and also consider how your research goals fit with the priorities of research funders.

- proof-read your statement carefully and check for grammar and spelling errors and typos. If you are like me you will need to proof-read a hard copy as well as an onscreen version

- save a copy of your statement to refer to if you are shortlisted

- be positive and confident about your achievements and future potential. Use lots of active verbs e.g. 'presented, liaised, designed and delivered' and where possible quantifiable impact measures, such as student feedback scores or the number of attendees at that conference you organised.

- get feedback on your statement from academic colleagues. You can also get feedback from the Researcher Career Development Adviser.

- upload a copy of your CV including full lists of publications and conference presentations. Check out the advice and CV examples from Vitae.

- keep the statement to two sides of A 4.

- simply repeat all of the detail in your CV, for example lists of publications or modules you have taught; emphasise a few key highlights, especially ones that relate to that particular job

- write in big blocks of text - break the statement down into short paragraphs. Subheadings can work well.

- get drawn into talking at length about your research interests. You will need to mention these, but make sure you focus on research achievements and future goals as well. It's important not just to say what your research is about but why it matters; what difference has it made to the field and to wider society? What difference could it make to that Department?

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Hi, Thank you for the information.Personal statements are an essential piece of the application administration. Your university personal statement ought to additionally clarify why you are keen on the subject that you are applying for and can likewise say different fields other than study you are great at.

Hi, this is nice article.

Thank you for your comments Will.

Its good Article and gives good information for large population of society.

Best wishes to you

also pl refer our website

Dr Anil Gaikwad

Thank you, this is nice tips.

Nicely summarised and exactly hits the mark of a personal statement whether for research or employment.

Thank you for sharing this with us.

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How to Write a Strong Personal Statement

• Ruth Gotian
• Ushma S. Neill

A few adjustments can get your application noticed.

Whether applying for a summer internship, a professional development opportunity, such as a Fulbright, an executive MBA program, or a senior leadership development course, a personal statement threads the ideas of your CV, and is longer and has a different tone and purpose than a traditional cover letter. A few adjustments to your personal statement can get your application noticed by the reviewer.

• Make sure you’re writing what they want to hear. Most organizations that offer a fellowship or internship are using the experience as a pipeline: It’s smart to spend 10 weeks and $15,000 on someone before committing five years and $300,000. Rarely are the organizations being charitable or altruistic, so align your stated goals with theirs
• Know when to bury the lead, and when to get to the point. It’s hard to paint a picture and explain your motivations in 200 words, but if you have two pages, give the reader a story arc or ease into your point by setting the scene.
• Recognize that the reviewer will be reading your statement subjectively, meaning you’re being assessed on unknowable criteria. Most people on evaluation committees are reading for whether or not you’re interesting. Stated differently, do they want to go out to dinner with you to hear more? Write it so that the person reading it wants to hear more.
• Address the elephant in the room (if there is one). Maybe your grades weren’t great in core courses, or perhaps you’ve never worked in the field you’re applying to. Make sure to address the deficiency rather than hoping the reader ignores it because they won’t. A few sentences suffice. Deficiencies do not need to be the cornerstone of the application.

At multiple points in your life, you will need to take action to transition from where you are to where you want to be. This process is layered and time-consuming, and getting yourself to stand out among the masses is an arduous but not impossible task. Having a polished resume that explains what you’ve done is the common first step. But, when an application asks for it, a personal statement can add color and depth to your list of accomplishments. It moves you from a one-dimensional indistinguishable candidate to someone with drive, interest, and nuance.

• Ruth Gotian is the chief learning officer and associate professor of education in anesthesiology at Weill Cornell Medicine in New York City, and the author of The Success Factor and Financial Times Guide to Mentoring . She was named the #1 emerging management thinker by Thinkers50. You can access her free list of conversation starters and test your mentoring impact . RuthGotian
• Ushma S. Neill is the Vice President, Scientific Education & Training at Memorial Sloan Kettering Cancer Center in New York City. She runs several summer internships and is involved with the NYC Marshall Scholar Selection Committee. ushmaneill

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• How to Write Your Personal Statement | Strategies & Examples

How to Write Your Personal Statement | Strategies & Examples

Published on February 12, 2019 by Shona McCombes . Revised on July 3, 2023.

A personal statement is a short essay of around 500–1,000 words, in which you tell a compelling story about who you are, what drives you, and why you’re applying.

To write a successful personal statement for a graduate school application , don’t just summarize your experience; instead, craft a focused narrative in your own voice. Aim to demonstrate three things:

• Your personality: what are your interests, values, and motivations?
• Your talents: what can you bring to the program?
• Your goals: what do you hope the program will do for you?

This article guides you through some winning strategies to build a strong, well-structured personal statement for a master’s or PhD application. You can download the full examples below.

Urban Planning Psychology History

Table of contents

Getting started with your personal statement, the introduction: start with an attention-grabbing opening, the main body: craft your narrative, the conclusion: look ahead, revising, editing, and proofreading your personal statement, frequently asked questions, other interesting articles.

Before you start writing, the first step is to understand exactly what’s expected of you. If the application gives you a question or prompt for your personal statement, the most important thing is to respond to it directly.

For example, you might be asked to focus on the development of your personal identity; challenges you have faced in your life; or your career motivations. This will shape your focus and emphasis—but you still need to find your own unique approach to answering it.

There’s no universal template for a personal statement; it’s your chance to be creative and let your own voice shine through. But there are strategies you can use to build a compelling, well-structured story.

The first paragraph of your personal statement should set the tone and lead smoothly into the story you want to tell.

Strategy 1: Open with a concrete scene

An effective way to catch the reader’s attention is to set up a scene that illustrates something about your character and interests. If you’re stuck, try thinking about:

• A personal experience that changed your perspective
• A story from your family’s history
• A memorable teacher or learning experience
• An unusual or unexpected encounter

To write an effective scene, try to go beyond straightforward description; start with an intriguing sentence that pulls the reader in, and give concrete details to create a convincing atmosphere.

Strategy 2: Open with your motivations

To emphasize your enthusiasm and commitment, you can start by explaining your interest in the subject you want to study or the career path you want to follow.

Just stating that it interests you isn’t enough: first, you need to figure out why you’re interested in this field:

• Is it a longstanding passion or a recent discovery?
• Does it come naturally or have you had to work hard at it?
• How does it fit into the rest of your life?
• What do you think it contributes to society?

Tips for the introduction

• Don’t start on a cliche: avoid phrases like “Ever since I was a child…” or “For as long as I can remember…”
• Do save the introduction for last. If you’re struggling to come up with a strong opening, leave it aside, and note down any interesting ideas that occur to you as you write the rest of the personal statement.

Once you’ve set up the main themes of your personal statement, you’ll delve into more detail about your experiences and motivations.

To structure the body of your personal statement, there are various strategies you can use.

Strategy 1: Describe your development over time

One of the simplest strategies is to give a chronological overview of key experiences that have led you to apply for graduate school.

• What first sparked your interest in the field?
• Which classes, assignments, classmates, internships, or other activities helped you develop your knowledge and skills?
• Where do you want to go next? How does this program fit into your future plans?

Don’t try to include absolutely everything you’ve done—pick out highlights that are relevant to your application. Aim to craft a compelling narrative that shows how you’ve changed and actively developed yourself.

My interest in psychology was first sparked early in my high school career. Though somewhat scientifically inclined, I found that what interested me most was not the equations we learned about in physics and chemistry, but the motivations and perceptions of my fellow students, and the subtle social dynamics that I observed inside and outside the classroom. I wanted to learn how our identities, beliefs, and behaviours are shaped through our interactions with others, so I decided to major in Social Psychology. My undergraduate studies deepened my understanding of, and fascination with, the interplay between an individual mind and its social context.During my studies, I acquired a solid foundation of knowledge about concepts like social influence and group dynamics, but I also took classes on various topics not strictly related to my major. I was particularly interested in how other fields intersect with psychology—the classes I took on media studies, biology, and literature all enhanced my understanding of psychological concepts by providing different lenses through which to look at the issues involved.

Strategy 2: Own your challenges and obstacles

If your path to graduate school hasn’t been easy or straightforward, you can turn this into a strength, and structure your personal statement as a story of overcoming obstacles.

• Is your social, cultural or economic background underrepresented in the field? Show how your experiences will contribute a unique perspective.
• Do you have gaps in your resume or lower-than-ideal grades? Explain the challenges you faced and how you dealt with them.

Don’t focus too heavily on negatives, but use them to highlight your positive qualities. Resilience, resourcefulness and perseverance make you a promising graduate school candidate.

Growing up working class, urban decay becomes depressingly familiar. The sight of a row of abandoned houses does not surprise me, but it continues to bother me. Since high school, I have been determined to pursue a career in urban planning. While people of my background experience the consequences of urban planning decisions first-hand, we are underrepresented in the field itself. Ironically, given my motivation, my economic background has made my studies challenging. I was fortunate enough to be awarded a scholarship for my undergraduate studies, but after graduation I took jobs in unrelated fields to help support my parents. In the three years since, I have not lost my ambition. Now I am keen to resume my studies, and I believe I can bring an invaluable perspective to the table: that of the people most impacted by the decisions of urban planners.

Strategy 3: Demonstrate your knowledge of the field

Especially if you’re applying for a PhD or another research-focused program, it’s a good idea to show your familiarity with the subject and the department. Your personal statement can focus on the area you want to specialize in and reflect on why it matters to you.

• Reflect on the topics or themes that you’ve focused on in your studies. What draws you to them?
• Discuss any academic achievements, influential teachers, or other highlights of your education.
• Talk about the questions you’d like to explore in your research and why you think they’re important.

The personal statement isn’t a research proposal , so don’t go overboard on detail—but it’s a great opportunity to show your enthusiasm for the field and your capacity for original thinking.

In applying for this research program, my intention is to build on the multidisciplinary approach I have taken in my studies so far, combining knowledge from disparate fields of study to better understand psychological concepts and issues. The Media Psychology program stands out to me as the perfect environment for this kind of research, given its researchers’ openness to collaboration across diverse fields. I am impressed by the department’s innovative interdisciplinary projects that focus on the shifting landscape of media and technology, and I hope that my own work can follow a similarly trailblazing approach. More specifically, I want to develop my understanding of the intersection of psychology and media studies, and explore how media psychology theories and methods might be applied to neurodivergent minds. I am interested not only in media psychology but also in psychological disorders, and how the two interact. This is something I touched on during my undergraduate studies and that I’m excited to delve into further.

Strategy 4: Discuss your professional ambitions

Especially if you’re applying for a more professionally-oriented program (such as an MBA), it’s a good idea to focus on concrete goals and how the program will help you achieve them.

• If your career is just getting started, show how your character is suited to the field, and explain how graduate school will help you develop your talents.
• If you have already worked in the profession, show what you’ve achieved so far, and explain how the program will allow you to take the next step.
• If you are planning a career change, explain what has driven this decision and how your existing experience will help you succeed.

Don’t just state the position you want to achieve. You should demonstrate that you’ve put plenty of thought into your career plans and show why you’re well-suited to this profession.

One thing that fascinated me about the field during my undergraduate studies was the sheer number of different elements whose interactions constitute a person’s experience of an urban environment. Any number of factors could transform the scene I described at the beginning: What if there were no bus route? Better community outreach in the neighborhood? Worse law enforcement? More or fewer jobs available in the area? Some of these factors are out of the hands of an urban planner, but without taking them all into consideration, the planner has an incomplete picture of their task. Through further study I hope to develop my understanding of how these disparate elements combine and interact to create the urban environment. I am interested in the social, psychological and political effects our surroundings have on our lives. My studies will allow me to work on projects directly affecting the kinds of working-class urban communities I know well. I believe I can bring my own experiences, as well as my education, to bear upon the problem of improving infrastructure and quality of life in these communities.

Tips for the main body

• Don’t rehash your resume by trying to summarize everything you’ve done so far; the personal statement isn’t about listing your academic or professional experience, but about reflecting, evaluating, and relating it to broader themes.
• Do make your statements into stories: Instead of saying you’re hard-working and self-motivated, write about your internship where you took the initiative to start a new project. Instead of saying you’ve always loved reading, reflect on a novel or poem that changed your perspective.

Your conclusion should bring the focus back to the program and what you hope to get out of it, whether that’s developing practical skills, exploring intellectual questions, or both.

Emphasize the fit with your specific interests, showing why this program would be the best way to achieve your aims.

Strategy 1: What do you want to know?

If you’re applying for a more academic or research-focused program, end on a note of curiosity: what do you hope to learn, and why do you think this is the best place to learn it?

If there are specific classes or faculty members that you’re excited to learn from, this is the place to express your enthusiasm.

Strategy 2: What do you want to do?

If you’re applying for a program that focuses more on professional training, your conclusion can look to your career aspirations: what role do you want to play in society, and why is this program the best choice to help you get there?

Tips for the conclusion

• Don’t summarize what you’ve already said. You have limited space in a personal statement, so use it wisely!
• Do think bigger than yourself: try to express how your individual aspirations relate to your local community, your academic field, or society more broadly. It’s not just about what you’ll get out of graduate school, but about what you’ll be able to give back.

You’ll be expected to do a lot of writing in graduate school, so make a good first impression: leave yourself plenty of time to revise and polish the text.

Your style doesn’t have to be as formal as other kinds of academic writing, but it should be clear, direct and coherent. Make sure that each paragraph flows smoothly from the last, using topic sentences and transitions to create clear connections between each part.

Don’t be afraid to rewrite and restructure as much as necessary. Since you have a lot of freedom in the structure of a personal statement, you can experiment and move information around to see what works best.

Finally, it’s essential to carefully proofread your personal statement and fix any language errors. Before you submit your application, consider investing in professional personal statement editing . For $150, you have the peace of mind that your personal statement is grammatically correct, strong in term of your arguments, and free of awkward mistakes.

A statement of purpose is usually more formal, focusing on your academic or professional goals. It shouldn’t include anything that isn’t directly relevant to the application.

A personal statement can often be more creative. It might tell a story that isn’t directly related to the application, but that shows something about your personality, values, and motivations.

However, both types of document have the same overall goal: to demonstrate your potential as a graduate student and s how why you’re a great match for the program.

The typical length of a personal statement for graduate school applications is between 500 and 1,000 words.

Different programs have different requirements, so always check if there’s a minimum or maximum length and stick to the guidelines. If there is no recommended word count, aim for no more than 1-2 pages.

If you’re applying to multiple graduate school programs, you should tailor your personal statement to each application.

Some applications provide a prompt or question. In this case, you might have to write a new personal statement from scratch: the most important task is to respond to what you have been asked.

If there’s no prompt or guidelines, you can re-use the same idea for your personal statement – but change the details wherever relevant, making sure to emphasize why you’re applying to this specific program.

If the application also includes other essays, such as a statement of purpose , you might have to revise your personal statement to avoid repeating the same information.

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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How to Develop a Personal Statement for Research

• To share your interest and enthusiasm for the specific work you are applying to do
• To demonstrate what you can contribute to the program to which you are applying
• To state the specific lab you want to work in and why
• To state your professional goals and what or how you hope to contribute to this program

First Steps

• Read the personal statement question carefully and analyze what it is asking for
• Visualize your audience: will this be read by a scientist? A physician? An administrator?
• Make yourself as desirable to the selector as possible while being honest about yourself
• Your research interests as they relate to the work you are applying for
• Year of study and current major, related academic and career goals, impressive academic credentials

Experience in the Field

• Any special connection to this work such as prior experience or family background
• Something unique about your research interests or an idea that fuels your own research interests.

Your Proposed Contributions to the Program and Benefits of the Program to You

• Personal qualities that would benefit the program, demonstrated through examples
• What you can do for them; what you seek to gain from the opportunity
• How this specific work fits into your academic and research goals

Writing and Mechanics

Correct usage conveys your attention to detail

• Use strong word choices, particularly verbs and adjectives
• Use the more powerful "I am," rather than "I have always been"
• Make positive statements: "I have experience in…" not "I don't have experience in x, but do have…”
• Craft clear, engaging opening and closing sentences
• Check that the opening statement is supported in the body and consistent with the closing statement
• Organize the statement so it flows from sentence to sentence and paragraph to paragraph
• Proofread for grammar, spelling, paragraph breaks, and correct punctuation

Ask Yourself

• Does this statement show my interest in this specific program , or could it be sent to any program?
• Does this statement describe me specifically, or could any good student in my field use this?

Additional Suggestions:

• Reread the personal statement multiple times out loud for clarity, logic, and flow
• Have someone else read the statement. Ask someone at the Center for Career Opportunities .
• Share your finished personal statement with the faculty member writing your recommendations
• Limit the statement to one and a half to two pages with at least one and a half spacing
• Include a header with your name on each page, which will be numbered as well
• Restating the question/topic
• Rewriting your transcript or resume
• Clichés such as "to make the world a better place"; instead, explain exactly how such a lofty goal will be achieved
• Providing unrelated information, e.g., explaining when you learned you were not interested in computers
• Using phrases like "this opportunity will be fun and interesting for me"; focus on what you can contribute
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How to Draft Personal Statement for Research

Table of Contents

When applying for a research program, having an effective personal statement can make the difference between acceptance and rejection. Writing your statement is important, so it’s essential to ensure that you get it right. To help you out, we’ve compiled some examples of personal statement for research program from successful applicants.

These examples will give you a better understanding of what makes a compelling personal statement. Learn how to craft one that stands out from other applicants. 

What Is a Personal Statement for Research Program?

A personal statement is a written summary of your background, experience, and qualifications . These are used to demonstrate why you are the best candidate for a research program.

It should be concise, and straightforward and focus on pertinent information such as your academic results, study abroad experiences, or even previous research projects. Your personal statement should be to the research program you’re applying for and highlight why you are the ideal candidate. 

What to Include in Personal Statement Examples for Research Program

When writing your statement, it’s important to remember that the primary focus should be on what you can bring to the research program. Include information about any relevant courses or research experiences and any awards or honors you have received.

Additionally, mention any skills you possess that may be useful for the role such as analytical and problem-solving abilities. 

It’s also a good idea to discuss your motivation and enthusiasm for the research program in question. This will show that you are truly passionate about pursuing the project. Giving examples of potential ideas or directions of inquiry is another excellent way to demonstrate your interest and knowledge in the field. 

Importance of Personal Statement for a Research Program

Your statement is a significant opportunity to showcase your skills and make a good impression on the admissions’ committee. An effective statement will demonstrate that you are qualified, enthusiastic, and driven to succeed in the research program. It should be to the research program, highlighting why you are the ideal candidate.

How to Write a Personal Statement for Research Program

When writing your personal statement for a research program, it’s essential to keep the focus on you and what makes you an ideal candidate. Remember to be concise and provide clear examples of experiences demonstrating your passion for the subject. Additionally, use specific language to showcase your field knowledge and emphasize any awards or honors you have received. Finally, proofread your statement for any mistakes before submitting it. 

Tips for Writing a Successful Personal Statement

Personal statement examples for a research program.

This student demonstrated her commitment to pursuing a career in research through her focus on academics and passionate interest in the subject area.

She wrote about her past experiences working with faculty members and how she developed a strong work ethic. She also included her academic achievements and demonstrated how they can contribute to success in a research program. 

This student wrote about his past experiences with the university’s research center. He said how this gave him invaluable insight into the importance of rigorous research.

He also highlighted his leadership skills, demonstrating through examples such as organizing an interdisciplinary team to tackle a complex project. This proves he can take on responsibility and manage tasks successfully. 

This student wrote about his passion for research and his drive to contribute to the field. He highlighted his academic achievements and demonstrated how they could help him succeed in a research program.

He also discussed his experience working on independent projects, which gave him the opportunity to gain valuable insight into the world of research. 

Mistakes to Avoid When Writing Your Statement

1. don’t be generic.

Make sure your statement is tailored to the specific research program you are applying for and highlight why you are the best candidate. 

2. Don’t Make Exaggerated Claims

Be honest in your statement, as any exaggerations or false claims can lead to disqualification from the program. 

3. Don’t Focus on Irrelevant Information

Keep your statement focused on relevant academic and professional experiences that have prepared you for success in the research program. 

4. Remember to Proofread

Make sure your statement is free of spelling and grammar errors, as this could hurt your chances of being accepted into the program. 

By looking at personal statement examples from successful applicants, you can get an idea of what it takes to create a personal statement. Remember to tailor your statement specifically for the program you’re applying for. Use examples from your past experiences to illustrate why you’re the ideal candidate for the role . Good luck! 

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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A personal history statement can be crucial to many applications, from university admissions to job search processes. This blog will…

Writing Compelling Dietetic Internship Personal Statement

Applying for a dietetic internship is a rigorous process and requires submitting a personal statement, which is an essential part…