how to copy one slide to another powerpoint presentation

How to copy slides to or from another presentation

• Copy the slides from the original presentation to the new presentation,
• Use the Reuse Slides tool , which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

   1.   Open both presentations:

• The presentation from which you want to copy slides – source presentation,
• The presentation to which you need to copy slides – working or destination presentation.

   2.   On the View tab, in the Window group, click the Arrange All button:

Or place the presentations on the screen like you want to see both of them simultaneously.

   3.   Select slide or slides to be copied:

• In the Slide Sorter view, click the slide on the Slide pane.
• In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
• To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
• To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

For example:

   4.   Copy the selection to the Clipboard by doing one of the following:

   5.   In the working (destination) presentation, do one of the following:

PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

   1.   On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

   2.   On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

• Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.

The Reuse Slides pane displays thumbnails of the available slides.

   3.   On the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

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How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide

Creating impactful PowerPoint presentations often means borrowing slides from previous decks or collaborating with colleagues. When faced with this task, it’s reassuring to know that copying a slide from one PowerPoint presentation to another is a simple process . This task can greatly streamline your workflow, saving you both time and effort.

In our experience, utilizing the built-in features of PowerPoint allows for seamless integration of slides. By using options like ‘Copy and Paste’ or ‘Reuse Slides’, you can transfer content without a hitch. One handy tip is that you can drag and drop slides, which feels almost as intuitive as shuffling a deck of cards. This approach is not only efficient but also keeps your formatting intact.

By mastering these methods, we empower ourselves to craft polished and cohesive presentations swiftly. Whether you’re preparing for a crucial meeting or collaborating on a big project, knowing how to effectively copy slides will undoubtedly enhance your productivity. Let’s dig into these techniques and make your next PowerPoint project a breeze!

• 1.1 Choosing the Right Design Theme
• 1.2 Implementing Effective Source Formatting
• 2.1 Utilizing the Reuse Slides Feature
• 2.2 Mastering Slide Arrangement Techniques
• 3.1 Navigating Between Different Views
• 3.2 Optimizing Your Workflow with Shortcuts
• 4.1 Incorporating Multimedia Elements
• 4.2 Exploring PowerPoint Alternatives

Creating and Designing Professional Slides

Let’s explore practical steps to create and design eye-catching PowerPoint slides that make a lasting impact. From selecting a fitting design theme to ensuring consistent formatting, we’ve got you covered.

Choosing the Right Design Theme

Selecting the appropriate design theme sets the tone for a professional presentation. PowerPoint offers a wide variety of themes to choose from. We can find themes by navigating to Design > Themes in the PowerPoint desktop app.

We should consider the topic and audience when picking a theme. For instance, a business presentation might benefit from a clean, minimalist theme, while a more creative topic could use a vibrant, colorful one.

Also, it’s essential to maintain consistency throughout the presentation. Here’s a quick tip: Apply the chosen theme to all slides by selecting Design > Apply to All Slides .

Implementing Effective Source Formatting

Ensuring consistency in formatting across all slides enhances the overall look. We can copy and paste source formatting from one slide to another using tools like Format Painter . This tool is available under Home > Format Painter .

To copy slide formatting:

• Select the slide with the desired formatting.
• Click on Format Painter.
• Click on the slides to which you want to apply the formatting.

For copying entire slides from another presentation, open both presentations in the PowerPoint desktop app. In the source presentation, right-click on the slide thumbnail and select Copy Slide . Then, paste the slide in the destination presentation. This process ensures the formatting and design elements remain intact.

This consistency reinforces our message and keeps our audience focused.

Managing Slide Consistency and Reusability

Consistency and reusability are key to making effective presentations. We can achieve this by utilizing built-in PowerPoint features and mastering slide arrangement techniques.

Utilizing the Reuse Slides Feature

When we want to maintain consistent styling across presentations, the Reuse Slides feature comes in handy. We can open the destination presentation and navigate to the Home tab.

Select Reuse Slides from the New Slide dropdown menu.

The Reuse Slides Pane will open on the right. Here, we can browse for the source presentation. Clicking on a slide will insert it into our current presentation while preserving the original formatting.

This feature helps us save time and ensure all our slides look unified, whether we’re using Microsoft 365 or PowerPoint for the web . With it, we don’t have to worry about manually adjusting design elements every time we import a slide.

Mastering Slide Arrangement Techniques

Once we’ve imported slides, arranging them efficiently is crucial. Using the Slide Sorter view, accessible from the View tab, allows us to see all our slides at once. This visual overview helps in organizing the slides logically.

We can also use Normal View for a more detailed look at each slide. By selecting multiple slides with Shift+Click, we easily move entire sections around.

Another powerful tool is the Arrange All option in the View tab. This allows us to work on multiple presentations side-by-side, simplifying the process of transferring slides while maintaining the flow and consistency of our presentation.

Efficient Slide Handling and Navigation

Efficient handling and navigation of slides in PowerPoint significantly enhance productivity. This section will discuss key strategies for effectively moving, copying, and managing slides.

Navigating Between Different Views

When juggling multiple slides, navigating between different views is essential. In PowerPoint, the Normal view is highly functional as it displays the slides pane, offering a clear thumbnail view of each slide. This aids in quickly selecting the slides we need.

The Slide Sorter view provides a bird’s-eye view, making it easier to move and copy slides. To access Slide Sorter, click on the View tab on the ribbon and select Slide Sorter . This allows us to see all slides at once, facilitating efficient reorganization.

To toggle between these views quickly, use the shortcuts Alt + W, L for Normal view and Alt + W, I for Slide Sorter view on Windows. On a Mac, use Cmd + 1 for Normal view and Cmd + 2 for Slide Sorter view.

Optimizing Your Workflow with Shortcuts

Leveraging shortcuts can streamline our workflow significantly. For instance, to copy a slide, select the desired slide thumbnail and press Ctrl + C for Windows or Cmd + C for Mac. To paste the slide, use Ctrl + V or Cmd + V respectively.

We can also utilize the Duplicate Slide function. Right-click on the slide thumbnail and select Duplicate Slide , or use Ctrl + D (Cmd + D on Mac). This creates an exact copy instantly, saving time compared to traditional copy-paste.

Moreover, the Ribbon provides quick access to the New Slide and Paste Options buttons, enhancing our flexibility. The Paste Options menu even allows us to choose different formatting options for the pasted slides, maintaining consistency.

By mastering these shortcuts and navigation strategies, we can handle our slides more efficiently and create polished presentations with ease.

Advanced PowerPoint Techniques and Alternatives

When working with PowerPoint presentations, there are several advanced techniques to enhance your slides and also alternatives that provide unique capabilities.

Incorporating Multimedia Elements

We can elevate our PowerPoint slides by integrating multimedia components such as videos, pictures , and animations . Adding a video to a slide not only captivates the audience’s attention but also effectively communicates complex ideas. In PowerPoint 2019, inserting a video is straightforward—just go to the Insert tab , choose Video , and select the desired file.

Animations are another powerful tool. They can help emphasize points or make data flow logically on a single slide. When using animations, keep feedback in mind so they enhance, rather than distract from our message.

Interactive pictures can also make a presentation more engaging. Instead of static images, we can use animated GIFs or create clickable hotspots that link to detailed information slides or external resources. Using PowerPoint’s built-in editing tools , we can overlay text and shapes onto images, creating interactive and compelling visuals.

Exploring PowerPoint Alternatives

While PowerPoint 2013 and 2019 are robust tools, sometimes we need something different. Google Slides is a popular alternative, offering seamless collaboration and cloud-based accessibility. Its interface is intuitive, and it supports real-time feedback and edits from multiple users, making it ideal for team projects.

For those who need highly customizable and visually striking graphics, Prezi offers a unique approach with its zoomable canvas. This tool lets us create dynamic, flowing narratives that can stand out in a sea of linear slide presentations.

Additionally, Keynote is perfect for those integrated into the Apple ecosystem, providing powerful design tools and templates. Its smooth transitions and ease of use make it a strong contender.

Using different platforms, we can import slides from one to another, maintaining our design consistency. Embracing these alternatives gives us flexibility and the ability to choose the best tool for each project.

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• How to Insert a Slide from Another PowerPoint: A Step-by-Step Guide

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Copy and paste a slide master from one presentation to another

You can copy a slide master (and all its associated layouts) you like from one presentation into another.

Copy the slide master from the first presentation

Open both presentations: the one you want to copy a slide master from, and the one you want to paste the slide master into.

In the presentation that has the slide master you want to copy, on the View tab, select Slide Master .

In the slide thumbnail pane, right-click the slide master, and then select Copy .

In the thumbnail pane, the slide master is represented by the larger slide image with a numeral next to it, and the related layout masters are the smaller items subordinate to it (as illustrated above).

Many presentations contain more than one slide master, so you may have to scroll to find the one that you want.

Paste the slide master into the new presentation

On the View tab, select Switch Windows , and then select the presentation that you want to paste the slide master to.

On the View tab, select Slide Master .

In the thumbnail pane, right-click the slide master, and then, under Paste , do one of the following;

When you're finished, select Close Master View .

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How to Copy Slides to a Different PowerPoint Presentation

Jessie Richardson Read more January 6, 2021

If you’ve created a fantastic PowerPoint presentation, you may want to reuse the slides in the future. Fortunately, this is a pretty straightforward task. With just a few simple clicks, you’ll be able to copy them.

However, there are various other options, like keeping the formatting, which you should know about. In this article, we’ll show you how to copy slides to a different PowerPoint presentation. Plus, we’ll show you some useful PowerPoint hacks.

Copying Slides and Keeping Formatting

The presentations you’re working on can have different styles and themes. Nonetheless, you want to copy slides from one presentation to another, but keep the same formatting. To do so, make sure you open both PowerPoint presentations. For a better view of all slides, under ‘View’ tap on ‘Slide Sorter.’ There you’ll see all the slides from the presentation. All you have to do is select the ones you want to copy.

Depending on what you want to do, you can either select all slides or just specific ones. The commands are different for Mac and Windows users. To select all files:

For Windows users : Ctrl + A

For Mac users : Cmd + A

If you want to select specific slides, this is what you need to do:

Windows users : Ctrl + click

Mac users : Cmd + click

Now that you’ve selected, you can copy by holding Ctrl and C, or Cmd and C for Mac users. Once you do that, head over to the other presentation. To keep the formatting, click on the ‘New slide’ under the ‘Home’ button. Then, click on ‘Reuse Slides.’ You’ll now see a box open on the right side of the presentation, where you can browse the slides from the old presentation and select the ones you want to copy.

The next step is crucial because it allows you to keep the formatting of the old presentation. By ticking the box next to ‘Keep source formatting,’ you ensure the old slides keep the same style and the theme, even though they’re now copied to a new presentation.

Copying Slides Without Source Formatting

If you want to merge slides from different PowerPoint presentations, while keeping the uniformed style and theme, the steps will be different.

As before, open both PowerPoint presentations and select the slides you want to copy. In the presentation where you want them inserted, open ‘Slide Sorter’ for a better view. Here, copy the slides – and that’s it! When you adopt this method, the slides will assume the new presentation style and lose their formatting.

PowerPoint Hacks

Besides being able to copy slides from one presentation to another, there are other hacks and tips you should know. Without further ado, let’s see what these are.

Hack #1: Embedding Fonts

Fonts are a huge part of any PowerPoint presentation as they draw the attention of the audience. If you choose a font that isn’t clear, your audience won’t be able to see the content of the presentation itself. However, another problem may arise when you share your presentation with someone who doesn’t have the font you’ve used in PowerPoint. To avoid this, here’s what you can do:

Now, when another person receives your presentation, they won’t have a problem seeing it, even if they don’t have the same font saved.

Hack #2: Adding Audio

If you want to get a little bit creative with your presentation, you can add audio. To do that, click on ‘Insert’ from the menu bar and then ‘Audio.’ You can now choose whether you want to use something from your computer or online. Once you insert the audio, you’ll see the ‘Playback’ tab. You can now select the starting point of the sound, or choose it to play in the background while you deliver the presentation.

Hack #3: Make Your Presentation a Video

Although PowerPoint presentations can be interesting, many people still prefer to watch videos on a particular topic. Luckily, you can easily turn your presentation into a video. Follow these steps:

Various PowerPoint Options

As you can see, PowerPoint comes with some fantastic options. If you’ve made a really great presentation and want to use some slides in the future, you can do it easily. Moreover, you can choose to keep the formatting if you want.

Besides that, there are some other unique PowerPoint features which can make a huge difference to your presentation. Make sure you check them out the next time you need help. How about you? Are you a fan of PowerPoint presentations? Do you know any other hacks? Why not share them with the rest of the community in the comments section below?

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How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

• You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
• To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
• You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.
• Visit Business Insider's Tech Reference library for more stories .

Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

2. Open a PowerPoint presentation by selecting one from the "Recent" list or other tabs. You can also click "Start new" below the plus sign icon, followed by "Presentation." Additonally, you can click "PowerPoint" from the options at the top.

3. Once your presentation is open, you can right-click on any slide in the left sidebar, and then select "Copy." You can select multiple slides at once by holding Copy or Command on your keyboard as you click.

4. Right-click again in a different spot on the sidebar and click "Paste" to paste the slide you copied. Pasting in the gray space at the bottom will copy the slide to the end of your slideshow. If you right-click and click "Paste" in the space in between two slides, you can insert the copied slide there instead,

5. You can also select "Duplicate Slide" instead of "Copy." This eliminates the need to right-click again to paste, as it automatically creates a copy of the slide or slides selected. Slides will immediately appear in order, directly behind their originals.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select them all at once.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

4. When you right-click on the original slide to be copied, you can also choose the "Duplicate Slide" option instead. The keyboard shortcut for this is Shift + Command + D, or Shift + Ctrl + D. This eliminates the need to right-click again to paste, and instead immediately creates a copy directly behind the selected slide.

5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or "Duplicate." The "Paste" clipboard icon appears next to these options.

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How to copy slide from one powerpoint to another

Optimize your presentation workflow discover how to effortlessly copy slides between PowerPoint presentations for efficiency.

Step 1: Open Both PowerPoint Presentations

Step 2: Navigate to the Source Presentation

Step 3: Copy the Selected Slides

Step 4: Switch to the Destination Presentation

Step 5: Paste the Slides

Step 6: Arrange and Adjust

Conclusion:

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How to Copy PowerPoint Slides to Another Presentation

Copying slides from one PowerPoint presentation to another is a common task that can save time and effort when creating new presentations. Whether you want to reuse slides from an old presentation or combine content from multiple presentations, there are several methods to easily transfer slides between PowerPoint files.

Methods for Copying Slides in PowerPoint

There are a few different ways you can copy slides from one presentation file to another in PowerPoint. Here are the most common methods:

The Copy and Paste Method

The copied slides will now appear in the new presentation.

The Drag and Drop Method

The reuse slides feature, customizing copied slides.

However, you may need to make additional formatting changes manually:

Tips for Reusing Slides Effectively

Insert other content types.

Using external content types makes your presentation more dynamic but be careful not to go overboard. Aim for balance in integrating outside media assets.

Customize the copied slides using paste options to match the new theme and review carefully to ensure consistency before presenting your new and improved PowerPoint presentation.

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Vegaslide staff, related posts, how to video record yourself presenting a powerpoint, guide to add background image in powerpoint, access 97/2000 graphs into powerpoint 9, what is a powerpoint deck: a complete guide.

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How to Copy Slides from One PowerPoint Presentation to Another?

You’ve just created a stellar PowerPoint presentation for an upcoming meeting. But wait – you remember another presentation with slides that would fit perfectly in this one. If only there was a way to integrate them! Oh, wait. There is. Wondering how to copy slides from one PowerPoint to another? Dive in, and let’s unravel the mystery together.

Step-by-Step Guide: How to Copy Slides from One PowerPoint to Another

• Shortcut: As a shortcut, press Ctrl+C after selecting the slides.
• Navigate to the Destination: Shift to your second presentation – this is your destination presentation.

• Mismatched Slide Numbers: Ensure continuity by adjusting slide numbers through the ‘Insert’ tab, selecting ‘Slide Number’.
• PowerPoint Versions: If you’re using older versions like PowerPoint 2007 or PowerPoint 2013, some methods may slightly vary. Check Microsoft Support for specific instructions.
• Feedback & Further Assistance: If you encounter any issues, remember to give feedback. For comprehensive guides, the “See Also” section in Microsoft Office support can be beneficial. Also, PowerPoint for the web offers a streamlined interface if you’re working online.
• Final Words:  Mastering the art of moving slides from one presentation to another can save you time and effort, enhancing your productivity. Whether you use drag and drop, shortcut methods, or repurpose slides, you’ll find this knowledge invaluable.

Transferring PowerPoint slides between presentations is essential for efficient workflow. To copy a slide, start by selecting the slide that you want from one presentation and then paste it into another PowerPoint presentation. Always consider the design theme, and you might choose to use the destination theme for consistency. Utilize tools like SharePoint and OneDrive for streamlined collaboration and storage. By practicing these methods, managing your slides will become a breeze. Happy presenting!

Yes, but be aware that some formatting issues might arise due to version differences.

The animations should copy over, but always review to ensure they function as intended.

Yes, PowerPoint’s fundamental functions remain consistent across Windows and macOS.

It could be due to different design themes applied in each presentation. Adjust via the ‘Design’ tab.

There isn’t a set limit, but copying a vast number of slides may slow down the program temporarily.

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How to Copy Slides From One Powerpoint to Another

While creating presentations on similar subjects to the existing ones, you might need to incorporate specific slides from the original presentation.

Suppose the executive team has already created a detailed presentation on your company’s revenue. If you’re tasked with creating a similar presentation, you can copy a few slides from the original one as a reference.

Normally, we use the Click and Drag method to copy slides from one PowerPoint to another. But, if you don’t want to open the slides, you do so via the Reuse Slides option, or if you’re familiar with the language, you can also use VBA code.

Click and Drag Method

As the name suggests, you can simply drag and drop slides from one PowerPoint file to another. While doing so, you can insert multiple slides anywhere to your liking.

• Open both the PowerPoint files — one which contains the slides you want to copy and another where you need to copy them.

• Select the slides you want to copy.

Copy and Paste Method

Copy-pasting is one of the simplest methods to copy slides from one PowerPoint presentation to another. You can use the shortcuts Ctrl + C to copy and Ctrl + V to paste slides.

• Open the PowerPoint from which you can want to copy the slides.

• Now open the presentation where you want to paste and press Ctrl + V.

While pasting, if you want to paste without losing the formatting of the slides, you can right-click and select Keep Source Formatting in Paste Options. 

Likewise, select Use Destination Theme while pasting to take the theme of the presentation you are pasting into.

Using the Reuse Slides Option

With the Reuse Slides option, you don’t need to open another PowerPoint file in a separate window. You can browse other PowerPoint files within the same file you are currently working on and insert the necessary slides from there.

Even better, the source file from where you copied the files will remain intact. So you are safe from accidentally making changes to the original file.

Open the PowerPoint file where you want to paste the slides. To start with a new presentation, launch PowerPoint and click Blank Presentation .

• Insert Slide : Insert the selected slide below the selected slide.
• Insert All Slides : Insert all the slides from the right pane.
• Apply Theme to All Slides : Apply the theme of the slides in the right pane to existing slides.
• Apply Theme to Selected Slides : Apply the theme of the selected slide in the right pane to every existing slide selected in the Slides pane.

Using VBA Code

Using VBA, you can easily insert codes to copy slides from one PowerPoint to another.

You can access VBA by simply pressing Alt + F11 on your keyboard. Moreover, you can also access it from the Developer tab on the ribbon.

• Go to the File tab and click Options .

• Paste the following code in the blank spaces.

• Now, run the module by pressing F5 or clicking the Run option in the Macros window.

Meet Aadarsh—a technology and Artificial Intelligence Enthusiast. Currently, he is pursuing a degree in Computer Science and Information Technology and is set to graduate in a few months. At Insidetheweb, he specializes in PowerPoint and presentation how-to guides. Aadarsh has an innate talent for public speaking, undoubtedly fueled by his love for PowerPoint presentations. Over the years, he has created hundreds of presentations, including lesson plans, quizzes, games, and projects. Now, with plenty of hands-on experience and a deep understanding of PowerPoint, he has been creating user-friendly content that helps people master PowerPoint. Aadarsh embraces self-motivation, acceptance, and consistency as his guiding principles. When not glued to the monitor writing, he finds solace in music and meditation.

How to copy just the contents of a slide from a Power Presentation to your PowerPoint file.

When you copy the contents of slides between different presentations, you can choose what to keep from the original document. Decide ahead of time if you want to keep the styles and colors from the original source presentation or let your existing PowerPoint replace the colors and background with the style you already have set. Here, the Power Presentation is referred to as the 'source' and your existing PowerPoint is the 'destination' . 1. Open the Complete Power Presentation inside PowerPoint that has the slides you want to use. 2. Go to the slide that has the content you want to use. Use your mouse to draw a box over the entire slide, highlighting everything on the slide (or single-click anywhere in the slide and use CTRL+A), then use Edit > Copy (CTRL+C). 3. Open your existing PowerPoint presentation. Add a new slide in your presentation where the new stuff will go. 4. Go to Paste Special (it is the down arrow under the Paste button in PowerPoint) and choose the first option under Paste Special "Use Destination Theme" . 5. If you want the colors to remain the same from the Power Presentation, use the middle option "keep source formatting" . 7. Edit the contents of your new slides.

All of the text is easily replaced with your own. Charts and graphs use placeholder data. To replace the data in a chart, right-click the chart and choose "Edit Data..." to open an Excel spreadsheet where your data can be entered. Images often have animations and styles applied to them. To use your own images, right-click an image and choose "Change Picture..." . Choose a new image and the style and animation applied will automatically be applied to your new picture. If you need more slides with a certain layout (for instance, you need to show a few extra slides with graphs), copy a slide with a graph layout and paste in as many new slides as you need.

IF the content doesn't fit on your slide You may need to copy the entire slide so the slide keeps everything in the same place. 

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How to Copy a PowerPoint Design Template to Another Presentation

It's quick and easy to copy over a design template

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What to Know

• In the source presentation, select View > Slide Master . In the Slide pane, right-click the Slide Master and select Copy .
• Go to View > Switch Windows and choose the second presentation. Go to View > Slide Master . Right-click the Slide pane and select Paste .
• Choose Use Destination Theme (keeps colors, fonts, and effects) or Keep Source Formatting (copies the source's colors, fonts, effects).

This article explains how to copy a PowerPoint design template over to another presentation. Instructions apply to PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, and PowerPoint for Microsoft 365.

How to Copy a Presentation's Design Template

It's often quicker to copy a design template from a presentation than to find it in the list of PowerPoint templates. 

Go to View in the presentation that contains the design template you want to copy and select  Slide Master .

Right-click the Slide Master in the Slide pane on the left side of the screen and select Copy .

The Slide Master is the large thumbnail image at the top of the Slide pane. Some presentations contain more than one slide master.

Go to View , select  Switch Windows , and choose the presentation you want to paste the Slide Master into.

If you don't see the other PowerPoint presentation on this list, it means that the other file isn't open. Open it now and return to this step to select it from the list.

In the second presentation, go to View and select Slide Master to open the  Slide Master .

To insert the Slide Master from the other presentation, right-click on the Slide pane to the left, select Paste , and do one of the following:

• Choose Use Destination Theme to keep the theme colors, fonts, and effects of the presentation you are pasting to.
• Choose Keep Source Formatting to copy the theme colors, fonts, and effects of the template you are copying from.

Select  Close Master View .

Changes made to individual slides in the original presentation, such as font styles, do not change the design template of that presentation. Therefore, graphic objects or font changes added to individual slides do not copy over to a new presentation. 

To copy PowerPoint slides to another presentation , right-click the thumbnail of the slide you want to copy and choose Copy . Right-click a blank area of the Slides pane where you want to place it and choose one of the pasting options.

To save a copy of a PowerPoint presentation on your computer, go to the File tab and select Download As > Download a Copy . Select Download to continue.

To embed YouTube videos in PowerPoint , select Share > Embed . Select the HTML code and choose Copy . In your PowerPoint slide, select Insert > Video > Insert Video From Website . In the dialog box, right-click the blank area and choose  Paste  > Insert .

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How to Copy and Paste in PowerPoint? [With Shortcuts & Tips!]

By: Author Shrot Katewa

Using Copy and Paste in PowerPoint is really one of the basic features. That said, it is also one of the most powerful and commonly used options in PowerPoint. So, how exactly does copy and paste work in PowerPoint?

Select the text or an object that you want to copy by clicking on it. Then, press Ctrl+C on your keyboard (Cmd+C on Mac) or right-click and select “Copy”. Go to the destination slide and press Ctrl+V (Cmd+V on Mac) or right-click and select “Paste” to paste the text or the object that you had copied.

As easy as the answer may seem, the copy and paste command can actually be used for more than just duplicating a line of text or creating another shape.

So, in this article, we will learn how to use the copy and paste command in PowerPoint for more than just a few basic things! Plus, you will get to know how to disable copy and paste for your audience. Additionally, I will also help you understand how to use copy and paste function correctly when working with images and charts!

That and much more! So, let’s get started!

[A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. How to Copy and Paste in PowerPoint?

In general, copying and pasting in PowerPoint is very straight forward. Here is how you do it in 6 simple steps:

Step-1: Select the object or text you want to copy

At first, you have to select the object or text you want to copy by clicking on the ‘ Left ’ mouse button and dragging the cursor over it.

Step-2: Click on the ‘Right’ mouse button on the selected object to open the drop-down menu

After you have selected the object that you want to copy, hit the ‘ Right ’ mouse button. A drop-down menu will appear with several options.

Step-3: Press the ‘Copy’ option

In the drop-down menu, select the ‘ Copy ’ option. This will make a copy of the object and temporarily save it in the ‘ Clipboard ’ menu ready to be pasted in your preferred location.

Step-4: Click on the ‘Right’ mouse button on the slide you want to paste your object or text.

After you have copied the object, go to the slide where you want to paste the object, ‘ Right click ’ on your mouse anywhere in the slide to access the drop-down menu.

Step-5: Click on the ‘Use Destination Theme’ option.

Finally, after you have ‘ Right clicked ’ on the slide where you want to paste your object, select the ‘ Use Destination Theme’ option located under ‘ Paste Options ’ with an icon of a clipboard with a lower case ‘a’ on it. You can do the same for copied texts as well.

1a. How to Copy and Paste in PowerPoint on Mac?

Copy and pasting in PowerPoint on Mac is almost the same as it is on Windows . Follow these simple steps to copy and paste objects on your Mac computer:

Step-1: Select the object and click on the ‘Right’ mouse button

At first, go to the slide where the object or text you want to copy is located. Select it by clicking on the ‘ Left ’ mouse button. Then, press the ‘ Right ’ mouse button. This will give you access to a drop-down menu.

Step-2: Click on the ‘Copy’ button

Now click on the ‘ Copy ’ option from the drop-down menu. Similar to Windows operating systems, this will make a copy of the object and temporarily save it on the ‘ Clipboard ’ of your PowerPoint presentation.

Step-3: Go to the destination slide, and right-click on the slide

After you have copied the object, go to the destination slide where you want to paste the object and hit the ‘ Right ’ mouse button. This will again give you access to the drop-down menu.

Step-4: Click on “Paste” option

Finally, click on the ‘ Paste ’ option that is located on the menu. This will paste the copied object or text onto the destination slide.

1b. Keyboard Shortcuts for Copy and Paste in PowerPoint (For PC & Mac)

Microsoft PowerPoint has keyboard shortcuts to bypass the drop-down menu that makes the process much more efficient. To use your keyboard to copy and paste objects in your PowerPoint presentation, use the following keyboard shortcuts –

• To copy – Press Ctrl+C
• To paste – Press Ctrl+V
• To copy – Press Cmd+C
• To paste – Press Cmd+V

2. How to Copy and Paste a PowerPoint Slide?

While making your PowerPoint presentation, you might often need to copy an entire slide from one destination to another. The process is explained in 3 easy steps below:

Step-1: ‘Right Click’ using your mouse on the Slide you want to copy.

To begin, you have to move your cursor to the slide that you want to copy and click on the ‘ Right ’ mouse button to open the drop-down menu.

Step-2: Select ‘Copy’ option or press ‘Ctrl + C’

From the drop-down menu, Select the ‘ Copy ’ option. This will make a copy of the slide to your clipboard. Alternatively, you can skip ‘ Step-1 ’ by just selecting the slide and pressing ‘ Ctrl + C ’ 

Step-3: Right-click between the two slides and Paste the Copied Slide

Finally, position your cursor on the slide bar where you want to paste the copied slide. Hit the ‘ Right ’ mouse button and select the ‘ Use Destination Format ’ option under ‘ Paste Options ’. Alternatively, you can also use the keyboard shortcuts ‘ Ctrl + V ’ to get the job done.

This will immediately paste your slide to your preferred position in the PowerPoint presentation.

2a. How to Copy and Paste a PowerPoint Slide in Another Presentation?

Copy and pasting a PowerPoint slide from another presentation is almost identical to copy and pasting a slide from the same presentation. The whole process is described below:

Step-1: Copy the Original Slide

At first, go to the PowerPoint presentation that has the slide that you want to copy into your presentation and then copy the slide.

Step-2: Paste the Slide in the Destination presentation

Now simply paste the slide you have copied from the other slide by positioning your cursor on the slide bar and clicking on the ‘ Right ’ mouse button and selecting ‘Use Destination Themes’ under the ‘Paste Options.’

This will paste the slide you have copied to your preferred location while matching the theme used in your PowerPoint presentation.

2b. How to Copy and Paste a PowerPoint Slide without Losing Formatting?

PowerPoint also has the option to paste slides from other presentations while maintaining the original format of the slide. Below is a step-by-step guide on how to do that.

Step-1: Copy the slide you want to paste from the source presentation

Go to the presentation that has your preferred slide and copy it by hitting the ‘ Right ’ mouse button and then selecting the ‘ Copy ’ option from the drop-down menu.

Step-2: Go back to your PowerPoint presentation and click on the ‘Right’ mouse button in your preferred location.

In the next step, you have to go back to your PowerPoint presentation and click on the ‘ Right ’ mouse button on the position where you want to paste the slide that you copied. This will open the drop-down menu.

Step-3: Click the ‘Keep Source Format’ option under ‘Paste Options’

After you have accessed the drop-down menu, instead of clicking on the ‘ Use Destination Format ’ option, click on the ‘ Keep Source Format ’ option, the icon looks like a paintbrush on a clipboard as shown in the screenshot.

After selecting the ‘ Keep Source Format ’ option, the slide had copied will be pasted on your PowerPoint presentation, but it will match the format of the presentation it was originally in.

3. How to Copy and Paste Text in PowerPoint?

Copy and pasting text in your PowerPoint presentation is an easy 2 step process. They are explained below:

Step-1: Select the text that you want to copy in your PowerPoint presentation

At first you have to copy the text that you want to paste in your PowerPoint presentation. Simply select the text, press the ‘ Right ’ mouse button and click on the ‘ Copy ’ option from the drop-down menu.

Step-2: Go to the slide in your PowerPoint presentation and paste the copied text

Once you have copied the text you want to paste on your presentation, go to the slide where you want to paste the text, press the ‘ Right ’ mouse button and click on the ‘ Use Destination Format ’ option.

Check out our article on How to Format Text in PowerPoint to edit the text the correct way in PowerPoint and save some time!

4. How to Copy and Paste Pictures in PowerPoint?

The process of copying and pasting pictures in PowerPoint is almost the same as copying and pasting texts in PowerPoint. Simply copy your preferred picture and paste it in your PowerPoint presentation.

It is important to note that you can also copy and paste an image from a folder into your PowerPoint presentation. You can also do it using the keyboard shortcuts ‘Ctrl + C’ to copy and ‘Ctrl + V’ to paste.

“Unable to Paste Image” Error in PowerPoint

In some cases, users are unable to paste pictures in their PowerPoint presentation if the image is copied from a folder. In such a case, you will have to insert the image into your PowerPoint slide, instead of pasting it. The process is described step-by-step below.

Step-1: Click on the “Insert” tab to add an Picture

At first, you have to go to the slide where you want to insert the image and then go to the ‘ Insert ’ ribbon located in the upper left area of your PowerPoint window. Now click on the ‘ Pictures ’ option.

Step-2: Select the ‘This Device…’ option

After clicking on the ‘ Pictures ’ option, select ‘ This Device… ’  from the drop-down menu.

Step-3: Select the image click ‘Insert’

A pop-up window will appear, where you have to select the image, you want to add to your presentation. After selecting the image, click on the ‘ Insert ’ button at the bottom right corner of the pop-up window to successfully insert it to your presentation.

The image will be added to the slide in your PowerPoint presentation. Now all you have to do is resize it and place it in your preferred position.

5. How to Disable Copy and Paste in PowerPoint?

Although you cannot completely turn off the copy and paste option from your PowerPoint presentation file, you can, however, restrict the PowerPoint file to ‘ View Only ’ for permitted users.

This way only permitted users will be able to view the presentation file and they will not be able to edit or copy anything from it. A step-by-step guide to the whole process is given below.

Step-1: Go to the ‘Info’ section in the ‘File’ tab.

To restrict your PowerPoint presentation, at first you have to go to the ‘ Info ’ section which is located in the ‘ File ’ tab.

Step-2: Restrict the Access of the PowerPoint Presentation

Now you have to go the ‘ Restrict Action ’ option under ‘ Protect Presentation ’ and select the ‘ Restricted Action ’ option.

Step-3: Tick the box that says, ‘Restrict permission to this presentation’

After you press the ‘ Restricted Action ’ option, a pop-up window will appear. Tick the box that says ‘ Restrict permission to this presentation ’ on the pop-up window to enable the restriction on your presentation. This will allow you to limit the viewership and use of your PowerPoint presentation file to selected users only.

Step-4: Add the email addresses of the users and press ‘Ok’

Add the email addresses of the users you want to show the presentation to in the first box that says ‘ Read… ’ and press the ‘ Ok ’ button at the bottom right corner of the pop-up window. 

Now email the presentation to the users with access to your presentation. This way, only the users you added to the box will be able to see the presentation, without being able to edit or copy anything on it.

6. Troubleshooting Copy and Paste Issues in PowerPoint

There may be more than a few reasons why you cannot copy and paste in you PowerPoint presentation. In this section I will be discussing some of the reasons why that maybe and how to fix them.

6a. PowerPoint Won’t Copy and Paste? Here’s Why!

Although this is quite a rare occurrence, however, this can happen from time to time. Here’s what you can do to troubleshoot this problem –

• Restart Microsoft Office – Sometimes, the problem gets solved by simply restarting the PowerPoint or even Microsoft Office application. If it gets solved, then great! Else, move on to the next step.
• Restart your Computer – Restarting your computer will most definitely fix the problem. Perhaps your computer had an update or even the Microsoft Office application received an update and needed to restart. However, if the problem is still not fixed, then you need to check to see if any of the other common reasons have caused an issue! (mentioned below)

The 3 most common reasons why you might be having trouble copying and pasting in your PowerPoint Presentation are:

1. The latest update in you Microsoft Office may have a bug that needs fixing

2. The Microsoft Office installed in your computer maybe broken and needs to be repaired

3. One of the installed add-ins in your Microsoft PowerPoint might be causing this problem.

If you have managed to fix the above 3 errors, it is highly unlikely that you will have a copy and paste issue. If the issue still exists, you would be better off to check if this is a system-wide issue or just an issue in PowerPoint. Based on this, 2 scenario’s can emerge –

• Copy and paste issue is still seen only in PowerPoint – then, reach out to a customer support executive from Microsoft.
• You are unable to copy and paste anywhere on your computer – perhaps check to see if the “Control” key on your keyboard is functioning fine. Other than that, there isn’t any other solution apart from resetting your computer to factory default or replacing your computer altogether.

6b. Excel Chart Won’t Paste into PowerPoint!

Sometimes, the paste function just doesn’t work when trying to paste a chart from Excel to PowerPoint. This can be really annoying especially when you are in a hurry.

Below, I’ve shared 3 methods to fix the issue of an excel chart not pasting into your PowerPoint –

Method 1 – Using “Paste Special” Option

One of the solutions to not being able to paste your Excel Chart is to use the “ Paste Special ” option. Here is a step-by-step explanation of the process.

Step-1: Copy the chart from your Excel Workbook

At first you have to copy the Chart by “ Right clicking ” on it and selecting the “ Copy ” option.

Step-2: Click on the arrow under the “Paste” option

After that, you have to go back to the slide you want to paste the chart. Click on the arrow under the “ Paste ” option in the “ Clipboard ” section of your “Home” tab . This will open a drop-down menu.

Step-3: Click on the “Paste Special” option

After opening the drop-down menu, click on the “ Paste Special ” option. This will open a pop-up window.

Step-4: Select “Microsoft Office Graphic Object” and press “Ok”

Once you have opened the “ Paste Special ” option, select “ Microsoft Office Graphic Object ” to past the chart in your PowerPoint presentation and then click on the “ Ok ” button.

Method 2 – Paste the Chart as an Image

Another solution to not being able to paste Excel Charts in your PowerPoint presentation can be to paste the chart as an image. That way, the chart will be saved to your presentation as an image instead of a chart.

The drawback to this method is that the edits that you make to your data in excel won’t automatically reflect in the chart in PowerPoint. That said, it is a temporary quick fix. If you don’t intend to update the source data for the chart, then this method will work just fine!

The process is described below.

Step-1: Save the chart as a picture from the Excel Workbook

Go to the Excel Workbook with the chart that you want to add to your presentation, “ Right click ” on it and select the “ Save as Picture… ” option.

Step-2: Press “Save” on the pop-up window.

Once you have selected the “ Save as Picture… ” option, a pop-up window will appear on your screen. Save the image of the chart by clicking on the “ Save ” button at the bottom right corner of the pop-up window.

Step-3: Select the “This Device…” option

The next step is to select the “ This Device… ” option, under the “ Pictures ” drop-down menu which you can find in the “ Insert ” ribbon

Step-4: Select the chart and press “Insert”

Finally, all you have to do is select the image of the chart and press the “ Insert ” button at the bottom right of the pop-up window.

Method 3 – Recreate the Chart in PowerPoint

If all else fails, you can still copy all the chart data from the Excel Workbook and create a new chart in your PowerPoint slide using those data. You can recreate an identical chart on your PowerPoint.

However, this may method may take time to recreate the chart exactly depending on how many customizations were done to the chart in Excel. Nevertheless, it is also an option that will work for you.

More PowerPoint Related Topics

• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• What is a Presentation Clicker? [And How to Use it!]
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to diana.grytsku (via Freepik) for the featured image of this article

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3 Ultimate Ways to Copy Slides in PowerPoint (Step-by-Step)

As a PowerPoint User, you want to make your work as easy as possible. Users often want to reuse specific slides or sections of content from one presentation to another, saving time and effort in creating new material. How do we go about copying a slide in PowerPoint? This guide will inform you all you need to know about copying PowerPoint slides to another ppt template.

Why Is It Useful to Copy Slides in PowerPoint?

You need to know how to Copy a slide in PowerPoint without losing formatting

slides because;

One, it saves time by swiftly duplicating content, avoiding the need to recreate slides from scratch.

Secondly, it ensures consistency by maintaining the same theme across presentations, preserving a cohesive visual identity.

It also allows users to leverage the design work they've invested in a previous presentation, promoting efficiency and reducing the effort required to create new slides.

In essence, copying slides in PowerPoint streamlines the presentation creation process, saves time, and upholds a uniform theme, making it a valuable tool for presenters.

3 Methods to Copy Slides in PowerPoint

There are 3 main methods to copy PowerPoint slides to another PowerPoint template.

Method 1: Click, Drag, and Drop (Easy)

Step 1: Open both presentations on the same screen in the original presentation. In the "Slides pane," select the slide's thumbnail you want to copy.

Step 2: Drag the selected thumbnail to the destination PowerPoint slides pane, positioning it where you want in the presentation—whether as the first slide, in the middle, or at the end. The dragged thumbnail will adopt the format of the destination presentation.

Comment: This method offers slide placement flexibility and maintains the copied slide's visual consistency within the new presentation.

Method 2: Copy- Paste

Step 1: Open the original and destination PowerPoint presentations on your computer.

Step 2: In the original presentation, click the "View" option on the PowerPoint ribbon and select "Arrange All" under the "Window" group.

Step 3: Navigate to the desired slide in the slides pane. Right-click the slide thumbnail, then select "Copy" from the menu.

Step 4: Open the destination PowerPoint presentation and choose where to insert the slide. This can be between existing slides or at the end. Right-click on the chosen area and select one of the paste options: "Use Destination Theme," "Use Source Formatting," or "As a Picture."

Comment: This method allows precise slide placement and formatting control when copying slides between presentations.

Method 3: Reuse Slides tool

To use the Reuse Slides tool in PowerPoint 365, follow these steps:

Step 1: Go to the Home or Insert tab in the Slides group, click the New Slide arrow, and select the Reuse Slides.

Step 2: In the Reuse Slides box (usually on the right side), you can do either of the following:

a. Click the Browse button or Open a PowerPoint File link and select the presentation file containing the slides you want to use.

b. If you've recently opened the presentation, expand the list in the Insert slide from the field and choose the presentation from the list, or click the presentation file name in the Open section of the Reuse Slides pane.

Step 3: The Reuse Slides pane displays thumbnails of available slides from the selected presentation.  Click on the thumbnail of each slide you want to insert into your current presentation.

Comment: This process simplifies importing slides from another presentation, offering the flexibility to apply the new theme automatically or retain the source formatting, depending on your needs.

Each of these three methods for copying slides in PowerPoint offers varying user experiences:

The click, Drag, and Drop method is straightforward and user-friendly, ideal for those who prefer a visual and intuitive approach. It provides flexibility in slide placement and preserves the visual consistency of the copied slide. It's quick and efficient for simple tasks.

The Copy-Paste method requires more technical knowledge but offers precise control over slide placement and formatting.

Reuse Slides Tool simplifies the process by offering a user-friendly interface and the option to apply a new theme or retain source formatting. It's convenient for users who want a guided, streamlined experience.

Copying Slides in PowerPoint: Desktop and Online Methods for Mac and Windows

Method 1: powerpoint desktop app.

To copy a slide in the PowerPoint desktop app:

Step 1 : Open your PowerPoint presentation.

Step 2: Right-click on the slide you want to copy in the left sidebar. You can also use Command + C (Mac) or Ctrl + C (Windows) to copy and select multiple slides by holding down Command or Ctrl.

Step 3: Right-click between slides or in a blank area at the end of your presentation to paste, or use Command + V (Mac) or Ctrl + V (Windows).

Step 4: Alternatively, right-click on the original slide to be copied, and choose "Duplicate Slide" or use Shift + Command + D (Mac) or Shift + Ctrl + D (Windows) to create a copy behind the selected slide immediately.

Method 2: PowerPoint's Online App

To copy a slide in PowerPoint's online app:

Step 1: Log into your Office365 account in a web browser.

Step 2: Open a PowerPoint presentation from your recent files or create a new one.

Step 3: Right-click on the slide you want to copy in the left sidebar and select "Copy." While clicking, you can select multiple slides by holding down the Ctrl key (Windows) or Command key (Mac).

Step 4: Right-click in the sidebar again and choose "Paste." Pasting in the gray space at the bottom adds the copied slide to the end of your presentation while pasting between two slides inserts it there.

How to Copy Slides in Powerpoint with WPS Office?

What Is WPS Office and Why Choose it?

WPS Office offers essential office tools for free, including Writer, Spreadsheet, Presentation, and PDF editing. It provides a powerful PDF toolkit, often premium in other software.

The platform offers a rich template store for Word, PPT, and Excel, and it's compatible across Windows, MAC, Linux, Android, and iOS, ensuring seamless synchronization.

It's a cost-effective choice with numerous free features, offering more value than Microsoft Office.

How to Copy Slides in WPS Presentation?

Here are the steps to copy a slide in the WPS Presentation:

https://res-academy.cache.wpscdn.com/images/c33e62a62ed5a6869211952860b6fe15.gif

Step 1: Open your presentation in WPS Presentation.

Step 2: Choose the specific slide you want to copy.

Step 3: Right-click and select "Copy" or use Ctrl+C as a keyboard shortcut.

Step 4: Click on the location where you want to paste the slide.

Step 5: Right-click again and choose "Paste" or use Ctrl+V as a shortcut. Your slide is now copied!

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Why can't I copy and paste slides in PowerPoint?

If you encounter copy-and-paste errors in PowerPoint for the web due to clipboard access issues, follow these steps:

Allow Global Access as in the steps below.

Step 1: In the Chrome browser, open Settings.

Step 2: Select Security & Privacy > Site Settings > Permissions > Clipboard.

Step 3: Choose "Allow."

Allow Domain-Specific

This step is unnecessary if you've enabled global clipboard access. To do it;

Step 1: Access the browser settings for the clipboard (chrome://settings/content/clipboard).

Step 2: Ensure the Office.com domain is listed in the "Allowed to see your clipboard."

What is the difference between copying and duplicating slides?

Duplicating a Slide creates a copy of a slide within the same location or presentation, resulting in two identical slides in the same file.

Below are the steps required;

Step 1: Right-click on the slide you want to duplicate.

Step 2: Select "Duplicate Slide"

Step 3: The duplicate slide is created within the same presentation.

Copying a Slide creates a copy of it and allows you to place it in a different location or presentation you specify.

The steps involved include;

Step 1 : Right-click on the slide you want to copy.

Step 2: Select "Copy."

Step 3: Navigate to the desired location or presentation.

Step 4: Right-click in that location and select "Paste" to create a copy of the slide.

This article provides a comprehensive guide on three methods to copy slides in PowerPoint, highlighting their advantages. It explains the difference between duplicating and copying slides and offers troubleshooting tips for PowerPoint errors. Notably, it emphasizes the benefits of using WPS Office, a free alternative with powerful features and cross-platform compatibility, making it a cost-effective choice for users.

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Everything you need to know about animations and transitions in powerpoint.

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If Your PC Won't Run Windows 11, Here Are 5 Great Linux Operating Systems to Try Instead

When should you use ztna instead of a vpn, psa: don't get duped into downloading "new" switch games, quick links, what are animations, what are transitions, things to note before you begin, how to add, amend, and remove an animation, how to add, amend, and remove a transition, using the morph transition.

PowerPoint's animations and transitions can help you grab your audience's attention, present information in bite-sized chunks, and—when used sparingly—deliver a more professional presentation. In this article, we'll run through the nuts and bolts of these useful PowerPoint tools.

Animations are effects you can add to your slides' text, pictures, shapes, graphics, tables, and other elements. There are four different types of animations:

• Entrance animations—These are the effects you can add to make an object appear on your slide in different ways.
• Emphasis animations—You can add an emphasis animation to an object already visible on your slide, such as changing its size or color.
• Exit animations—The opposite to entrance animations, exit animations make objects disappear from your slide through different effects.
• Motion paths animations —You can make an element on your slide move to a different place, with your audience seeing this movement from where it started to where it ends up.

You can use more than one animation on a single object. For example, you can apply an entrance animation to some text, followed by an emphasis animation.

A transition effect dictates how your presentation progresses from one slide to the next, and you can choose from three different levels of complexity:

• Subtle—These are the most basic types of transitions in PowerPoint, aiding speed and slickness as you jump from one slide to the next.
• Exciting—You can make your transitions more visually entertaining.
• Dynamic—A dynamic transition applies to all parts of a slide, except for the background, giving the illusion that the content is rolling through on a single page.

Only one transition effect can be added to each slide, and it's important that you apply the transition to the slide that will be visible once the transition is complete. For example, if you have two slides and want to create a transition effect as you move from slide 1 to slide 2, you will need to apply the transition to slide 2.

Before you add animation and transition effects to your PowerPoint presentation, bear in mind the following tips:

• Don't add too many animations and transitions . Overusing these features can distract your audiences in ways you didn't intend to, and they can also look tacky and unprofessional. Ask yourself, "Does this make my presentation better?" If the answer is no, don't add it.
• Another issue with using too many animations and transitions is that it could significantly slow down your PowerPoint file's processing speed , as it adds volume to your file size.
• Keep things professional in the right contexts. For example, if you're presenting a formal business plan, you don't want to add funky transitions that take ten seconds to complete. Try sticking to slick effects that last less than a second.
• Use the same transition effect for each slide and, if you can, the same animation for each item.

It's a widely shared opinion that Microsoft 365's desktop apps offer more flexibility and functionality than their web-based counterparts. However, the exact opposite can be said for adding animations, which is significantly easier to do on PowerPoint for the web than via the subscription-only app. So, to create the animations for screenshots in this section, we have used PowerPoint online, rather than the desktop app, and we recommend that you do the same.

Before you add any animations, click "Animation Pane" in the Animations tab on the ribbon. This will open a pane on the right side of your window, which will make seeing and managing your animations much easier.

Now, select the item you want to animate. If you want several items on a slide to animate in the same way at the same time, hold Ctrl while clicking them all. Then, click the down arrow in the Animations tab, and choose the appropriate effect.

You will then see an animation card in the Animation Pane for the effect you just added. Here, you can change the animation type, how it is activated (whether via a click, with the previous animation, or after the previous animation), and the duration and delay.

If you have more than one animation on a slide and want to reorder them, click and drag the six dots next to the relevant animation card upwards or downwards.

Finally, to remove an animation, click the trash icon on the appropriate animation card.

You can also animate paragraphs of text within a text box. To do so, select the relevant text, and follow the same process.

Whether you're using PowerPoint's desktop app or the online version of the program, adding transitions involves a very similar process.

First, select the slide you want to transition to (for example, you'll select slide 2 if you want to create a transition from slide 1 to slide 2) in the slide thumbnail pane, and then click the "Transitions" tab on the ribbon.

To see more transitions, click the down arrow on the right-hand side of the Transition To This Slide group.

Clicking any of the transition effects on display will do two things—first, it will show you a preview of what that transition will look like, and second, it will apply that transition to that slide.

You can then amend the options (such as the direction of the transition) and timing of the transition using the settings on the right side of the Transitions tab. This is where you can also add a sound effect to the transition, or decide whether the transition effect occurs when you click your mouse or automatically after a given length of time.

If you want to apply the same transition effect and options to all slides, click "Apply To All" in the Timing group of the Transition tab when you have finished setting up your transition's parameters. You can then select individual slides to make further adjustments if needed.

To remove a transition, select the slide in the slide thumbnail pane, and click "None" in the Transitions tab.

PowerPoint's Morph is a transition effect that recognizes differences between the same items on two slides, and smoothly transitions between them when you proceed from one slide to the next. For example, you might have an image on slide 1, and the same image in a different position on slide 2. The morph transition gives your audience the impression that you're still on the same slide, but the objects are merely moving and resizing.

This is different to the motion path animation, which you can set for different items and activate at different times on your slide. The morph transition, however, moves all items together as you move from one slide to the next, saving you from having to apply motion path animations to individual objects. Any objects on the first slide but not the second will simply fade away during the morph transition. Similarly, any new items on the second slide will appear gradually.

In this example, we have a title and an image on slide 1, and the same objects on slide 2 but in different places and different sizes. We created this scenario by copying and pasting the whole of slide 1, and then changing the text and image on slide 2. However, you can also create a blank slide, and then copy and paste the different elements you want to morph.

Then, we need to select slide 2, and click "Morph" in the Transitions tab on the ribbon.

Then, press F5 to see your presentation, and witness the smooth morph transition from one slide to the next. You can also use this transition effect to zoom into an image or fade an image into the background. Just ensure that you copy and paste from one slide to the next before you create the transition, so that PowerPoint recognizes them as the same.

If animations and transitions are new to you, check out these other tips that you should also know before you design your next presentation.

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Python: copy slides in powerpoint presentations.

When preparing multiple PowerPoint presentations with similar themes, copying slides helps to maintain consistency in terms of design, layout and content. This ensures that all presentations have a uniform appearance, which can enhance the aesthetics of your document. In this article, you will learn how to copy or clone slides in PowerPoint presentations in Python using Spire.Presentation for Python .

Copy Slides Within the Same Presentation with Python

Copy slides to another presentation with python, install spire.presentation for python.

This scenario requires Spire.Presentation for Python and plum-dispatch v1.7.4. They can be easily installed in your Windows through the following pip command.

• Package Manager

If you are unsure how to install, please refer to this tutorial: How to Install Spire.Presentation for Python on Windows

You can clone a slide either at a specified location or at the end of a PowerPoint presentation through the Presentation.Slides.Insert(Index: int, slide: ISlide) or Presentation.Slides.AppendBySlide(slide: ISlide) methods. The following are the detailed steps.

• Create a Presentation instance.
• Load a PowerPoint presentation using Presentation.LoadFromFile() method.
• Get a specified slide using Prenstion.Slides[] property.
• Clone the slide to the end of the same presentation using Presentation.Slides.AppendBySlide() method.
• Clone the slide to a specific position within the same presentation using Presentation.Slides.Insert() method.
• Save the result file using Presentation.SaveToFile() method.

Spire.Presentation for Python also allows you to load two PowerPoint files and then clone the slides from one presentation to another presentation. The following are the detailed steps.

• Load two PowerPoint presentations using Presentation.LoadFromFile() method.
• Get two slides in the first presentation using Prenstion.Slides[] property.
• Clone the first slide to a specific position in the second presentation using Presentation.Slides.Insert() method.
• Clone the second slide to the end of the second presentation using Presentation.Slides.AppendBySlide() method.

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If you'd like to remove the evaluation message from the generated documents, or to get rid of the function limitations, please request a 30-day trial license for yourself.

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Google Slides

How To Convert PowerPoint to Google Slides: Step-by-Step Tutorial

Table of Contents

Often, it has happened that you want to open an old PowerPoint file, unfortunately, it is no longer supported on your computer. You can make your slide presentation more accessible from any device if you have access to your Google Account. You can easily achieve this by knowing how to convert PowerPoint to Google Slides.

People prefer Google Slides over Microsoft PowerPoint for group projects. The unique feature that sets it apart is collaboration. Multiple people can edit and keep track of each other’s edits on the same presentation on Google Slides.

Learning to convert Microsoft PowerPoint to Google Slides opens new avenues for seamless information sharing and collaboration.  Ready to dazzle and dominate? Learn how to convert a PowerPoint to Google Slides format effortlessly here.

Method 1: Converting PowerPoint to Google Slides Through Google Drive.

Google Slides effectively supports various presentation formats including PPTX, PPT, POTM, POTX, and more. The latest version of MS PowerPoint uses the PPTX extension and fortunately, Google Slides supports this extension as well.

Step 1: Open ‘Google Drive’ and hover over the location where you want to save the PowerPoint presentation.

Step 2: Click on the + New option in the top left corner of the screen and select ‘File Upload’. Select the desired PowerPoint presentation from your device. Your file will be uploaded on Google Drive.

Luckily, Google Slides does not require you to make any changes in your PowerPoint presentation to be uploaded on your device.

Step 3: After uploading on Google Drive, right-click on the ‘Open with’ option and select Google Slides. Just like any Google Slides presentation you can edit it.

Step 4: Select the ‘File’ option on the leftmost corner of Google Slides.

Step 5: From the dropdown box, select ‘Save as Google Slides’ and your presentation is ready to edit.

Retaining original formatting is often a top priority when transitioning your presentations from one platform to another. Hence, you must learn how to convert PowerPoint files to Google Slides using Google Drive, all while ensuring that your meticulously crafted formatting remains intact. 

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Method 2: Importing Your PowerPoint Presentation Into Google Slides

Importing PowerPoint slides into Google Slides provides a convenient way to work collaboratively and utilize Google’s features while maintaining your original content. It can also help you access your presentations online.

Here is how you can import from PowerPoint to Google Slides:-

Step 1: Open Google Drive

Sign in to your Google account and move to Google Drive.

Step 2: Generate Fresh Google Slides

Tap the “+ New” button and pick “Google Slides” from the options.

Step 3: Start the Import Process

Inside Google Slides, access the “File” menu and opt for “Import slides.”

Step 4: Upload PowerPoint File

Switch to the “Upload” tab in the dialogue box. Drag and drop your PowerPoint file or use “Select a file from your device.”

Step 5: Preview and Select Slides

After uploading, a preview of your PowerPoint slides will be shown. You can select individual slides or all of them for import. Decide whether you want to import the slides as they are or as images. This can help preserve formatting.

Step 6: Initiate Import

Click the “Import” button to begin the transfer process.

Step 7: Review and Edit

Once imported, your PowerPoint slides will appear in Google Slides. Review and adjust formatting if necessary.

Step 9: Collaborate and Share

Google Slides’ collaborative features allow you to work with others in real-time. Click the “Share” button to invite collaborators via email.

Step 10: Automatic Saving

Google Slides automatically saves your changes, minimizing the risk of data loss.

Step 11: Access Anywhere

Since your presentation is now online, you can access it from any device with internet connectivity.

Step 12: Version History

Google Slides keeps track of changes, allowing you to revert to previous versions if needed.

Step 13: Present with Ease

Use Google Slides’ presentation mode to deliver your content seamlessly.

• No design skills required
• 3 presentations/month free
• Don’t need to learn a new software

Benefits of Converting a PowerPoint to Google Slides 

1. Online Access:

When you use Google Slides to make documents, you can get to them from anywhere with the internet. This means you can switch between computers or devices and still see the same document you were working on before. If you’re using lots of devices for a project, this is handy because it’s easy to use and doesn’t take long to get to.

2. Easier to Use

Google Slides is easy to use because it works online and you can get it for free with Google Drive. Even if someone doesn’t have PowerPoint, they can still see your presentations. Just make sure they have a Google account before you share the Google Slides with them. You can also decide if they can edit the presentation or just look at it.

3. Work Together in Real Time

With Google Slides, collaborating with others is simple because it’s online. Multiple people can work on the document at the same time, and everyone sees changes instantly. This is much faster than constantly sending updated files back and forth.

4. Never Lose Your Work

Google Drive automatically saves any changes you make to a Google Slides document. Even if your computer shuts down or the internet goes out, your work is safe. Google Slides keeps a record of all changes, and you can even go back to previous versions if needed.

5. Embedded Media

Using Google Slides offers a great way to include videos, pictures, maps, and more in your presentations. It’s especially easy to embed videos, which can be a hassle with other presentation software. 

6. Integration with AI Tools

Google Slides works with various extensions that use AI features. These tools help you improve your presentations by suggesting text, offering different design options, and more. They make your job faster and simpler.

Bridge Platform Gaps with Ease! Dive into Our Expert Tips for Converting PowerPoint to Google Slides . Find out more here !

Wrapping Up

It is a no-brainer when we say that accessibility and teamwork are your secret weapons in today’s digitally-driven world. Imagine having your content effortlessly accessible across any device, while your team collaborates seamlessly. That’s the power of converting PPT to Google Slides. 

Learning how to convert PPT to Google Slides ensures your content is accessible across multiple devices and streamlines teamwork. 

But hold on, we’ve got an ace up our sleeve. Enter SlidesAI, your ultimate convenience booster! It’s not just a tool; it’s your ticket to efficiency. With this powerful AI-driven extension that transforms simple texts into slides , you have the ability to create stunning presentations and impress your audience.

Elevate your content, captivate your audience, and conquer the virtual world with ease. Unlock your pathway to presentation greatness with SlidesAI !

Frequently Asked Questions

1. can i convert only specific slides from a powerpoint presentation.

Absolutely! When you’re converting slides in Google Slides, you can choose specific ones you want to convert. Look for options like “Range” or “Select slides” as you go through the conversion steps. Also, check out the section titled “Importing Slides from PowerPoint into Google Slides” for a detailed guide.

2. What happens if my original PowerPoint file is very large?

If your file is big, it might take longer to convert and could cause problems. To avoid this, try:

• Compressing it: Make the file smaller by compressing images and multimedia.
• Converting in batches: Split your presentation into smaller parts and convert them one by one.

3. How do I share my Google Slides presentations with others?

Here’s how to share your Google Slides with others:

• Open your presentation in Google Slides.
• Click the “Share” button at the top right. Enter the email addresses of the people you want to share with.
• Choose their access level (View, Comment, or Edit).
• Click “Send.”

4. Can I download my Google Slides presentations as PowerPoint files?

Yes! Follow these steps:

• Go to “File” > “Download”.
• Choose “Microsoft PowerPoint (.pptx)” from the options
• Your presentation will download in PowerPoint format.

5. What if I encounter problems during the conversion process?

If you run into issues, try these steps:

• Upload your file again: Sometimes, trying again can fix things.
• Check the file format: Make sure your PowerPoint file is in a compatible format (like .pptx or .ppt).
• Explore other options.
• Look for specific error messages: If you see an error, search online for solutions related to that problem.

6. Is Google Slides free?

Yes! Google Slides is free when you use it with your personal Google account.

7. What if my fonts look weird after converting?

Font issues happen sometimes. Here’s what you can try:• Use popular fonts that work in both PowerPoint and Google Slides.• Embed fonts into your presentation to keep them consistent.• Change fonts manually if they don’t show up right.

8. What if my images disappear after converting?

Missing images may happen if they’re linked instead of embedded. Try these fixes:

• Make sure all images are embedded in the original PowerPoint.
• Re-upload your presentation with embedded images.
• Check if your images are in formats that both platforms support.

9. How can I fix animations that don’t work in Google Slides?

Not all animations transfer smoothly. You might need to:

• Use simpler animations that Google Slides supports.
• Adjust timings and effects manually in Google Slides.
• Explore add-ons for more animation options.

10. Are there any issues when moving from PowerPoint to Google Slides?

Yes, when you are moving from PowerPoint to Google Slides, there are some things you must keep in mind:

• Fancy designs and animations may not look the same.
• Some fonts and colors might not be available.
• Special features like macros won’t work.

11. How do I keep formatting when converting from PowerPoint to Google Slides?

You have two options:

• Use Google’s “convert” feature for various file formats.
• Choose “Keep Source Formatting” when saving as Google Slides.

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