sample cover letter and cv for ngo job

Getting your first job

The perfect humanitarian CV and cover letter

Hiring managers from across the aid industry give their advice on what makes a great CV and cover letter. However, they don’t always agree.

There is no shortage of advice on the internet: how to fix a broken washing machine, how to make a crying baby fall sleep, or even how to do a barbell bench press without engaging your anterior deltoids. (Yes, these are the last three things that I Googled for advice.) Unfortunately, not all search engine guidance can be trusted, which explains how I’ve managed to re-injure my deltoid twice in one year.

The untrustworthiness of internet advice also applies to queries about  how to write a humanitarian CV or cover letter . Most of the guidance out there is written by bloggers without inside knowledge the humanitarian sector, and many articles are just fluffed-up generic CV tips masquerading as customised advice for aspiring aid workers , seemingly written by A.I. algorithms.

So what do the people who actually do the hiring for NGOs and the United Nations think should be on your CV and cover letter?

To answer this  question , we  delved into  our humanitarian network to speak with eight program managers and senior specialists – from  across a wide range of technical specialisations – who have personally done extensive  recruitment  in the aid sector.  We asked them: What do they like to see in a CV and cover letter when they are  hiring ?

The good news: the advice below is honest, practical, and comes straight from the people who may actually review your job applications one day. The unfortunate news: many of them disagree on what exactly makes a CV sparkle and a cover letter dance.

But first, some Insider advice for your CV

Before we dive into what the panel of humanitarian experts thinks, we would like to politely hijack this article to share our own homebrewed Insider recipe for the perfect humanitarian CV. (If you want to skip to what the pros in the field think, you can click here .)

There is a lot of room for flexibility — and even creativity — in how you format your CV, if you keep two key principles in mind. First, be consistent. For example, if you bold your job titles and italicise the organisation names in your work experience section, then do it the same way for each entry. Second, aim for a “classic” (i.e. boring) look. Excessive use of colours or graphics don’t fit the humanitarian aid industry standard. If you must use colour, choose only one.

When choosing how to format your CV, remember that the goal should always be to highlight (metaphorically) the relevant aspects of your skills and experience. If your formatting is a distraction, simplify it.

The formatting in the images below is suggestive only. Feel free to format your CV in a way that expresses your personality, so long as it consistent and easy to read.

Personal information

This section, which sits at the very top of your CV, should include your name, your location (or full address if you want), a phone number, and email address.  If it’s relevant or advantageous, you can also add your LinkedIn profile, your nationality, or your work permit status in the country you’re applying to. Don’t put your birthday.

While looking chic in the field is serious business for some aid workers, you will be relieved to know that humanitarian hiring processes are not based on appearance. A headshot on your CV is 100% optional. And if you’re unsure, the safe option is probably not to have a photo. (Personally, I have never used a photo on my CV.)

However, if you do choose to have a picture, ensure that the photograph is of professional quality and that you look nice in it.

Due to living conditions in the field , the people hiring you may also live and work with you in very close quarters, so your personality is a weighty consideration. Most humanitarians prefer to work with positive, cheerful people in such tough conditions, so if you have a photo, make sure that it radiates amicable vibes.

Profile summary

If you don’t have a profile summary section at the top of your CV, you’re potentially missing a golden opportunity. This section is your chance to succintly demonstrate that you meet the minimum requirements of the job.

To make optimum use of this section, take a close look at the key requirements of the job advertisement that you’re applying to (usually they will be toward the bottom of the advert). Usually the requirements will fall into these categories:

• Years of work experience (e.g. “At least 2 years of relevant experience”)
• Education level (e.g. “Bachelor’s degree required, master’s degree preferred”)
• Technical knowledge (e.g. WASH, Shelter, etc.)
• Hard skills (e.g. report writing, project management, etc.)
• Language skills or country-specific knowledge (e.g. previous work related to the Middle East or fluency in Ukrainian).

Once you understand the requirements, craft your profile summary in a way that clearly demonstrates that you meet as many of these as possible. For example:

Entry-level professional with 1 year of combined humanitarian experience in project reporting for WASH programming in Ethiopia. Native French speaker with fluency in English, and a recent master’s degree graduate in International Development.

With a quick scan of these 2 – 4 lines, a hiring manager should be assured already that you could be a great fit for such a role, and intrigued enough to read the rest of your CV in detail.

If you are transitioning into aid work from another career — and your CV is filled with non-humanitarian experience — your profile summary is also the best place to explain your career change in just a few words. For example: “Experienced supply chain manager with 5 years of experience, now transitioning into the aid sector.”

If you are a recent university graduate, this is also the place to acknowledge that while you may not have any humanitarian experience yet, you are aiming for a career in the sector. For example, “Recent graduate and aspiring aid worker…”

Absolutely do not write generic phrases touting how you are “organized and detail-oriented” or “able to work independently” or “have excellent interpersonal and communication skills”. While these claims may be true, they are tedious to read, impossible to verify, and, well, everyone writes these boilerplate phrases and so they won’t set you apart from other candidates.

If you earned your higher education degree at a prestigious university, you may be discouraged to learn that where you studied is not a vital consideration in the humanitarian sector .

Whether you earned your degree at Oxford or Tafila Technical University , the only two things that really matter to HR screeners and hiring managers are: what is the highest degree level that you have attained (either a bachelor’s degree or a master’s degree), and if your degree is in a “relevant” field of study — which is typically so broad that it doesn’t matter if you studied humanitarian aid, international relations, international development, a foreign language, or most of the social sciences.

Therefore, in the education section of your CV, clearly state each degree level and title. For example, “Master of Arts in International Development”. Of course, you must also include the name and location of the university and your graduation year.

If you are a recent graduate, your education should be at the top of your CV: after your profile summary, but before your work experience. If you’ve already worked for a few years, put your work experience first.  Adding information about your thesis title or the courses that you took is optional, and is only relevant if you are a recent graduate with minimal work experience.

Work experience

This is the most important part of your CV. When humanitarian hiring managers quickly scan your CV (usually in 1-2 minutes, as you will see below), they want to know what you did in your previous work. Getting it right can make or break your application.

First, you should have between 3-6 bullet points for each work experience, with fewer points for older work experiences. Each bullet point should begin with a verb in the past tense. For example, do not write “I researched…” or “Research…” or “Researching…”. Instead, start the bullet point with “Research ed …”

Second, be specific and quantify your achievements. For example, instead of writing “Organised conferences and events”, you should say, “Organised 3 week-long conferences with over 100 participants from a dozen countries”. Instead of saying that you “Wrote reports”, you should say, “Wrote monthly 5-page progress reports for a variety of projects, and co-wrote the annual 20-page report summarising all the organisation’s field activities and achievements in 2020 and 2021”. Adding these details helps the hiring manager understand the scope and scale of your experience.

Finally, and most importantly, tailor your previous work experience to the job advertisement that you are applying to. You should be adapting the text of the bullet points for each new job applications, even if only slightly. For example, if your previous job called it “grant writing” but the job advertisement calls it “project development”, then use the latter term. If the primary responsibility of the advertised job is managing a team of data enumerators in the field, and if you did something similar in a previous position, then move this bullet point up to the top of that work experience.

As a side note, ensure that any acronyms you use will be understood by the humanitarian hiring manager reading your CV. You — and everyone from your previous job — may know what a “3PL” is, but if it’s not a term in common usage in the aid industry, use the full words instead of an acronym (I still don’t know what a 3PL is but I did see it on a CV once).

It may surprise you that language skills beyond English (or French in francophone Africa) are not often required for international humanitarian positions. However, they are almost always “preferred”. For example, a job advert might read: “Full working proficiency in English required, knowledge of Arabic preferred”.

You should list your language abilities toward the end of your CV. We recommend that you describe your level of proficiency using both widely understood terms like “beginner” or “intermediate”, and also the appropriate CEFR reference level . For example, “Spanish (native), English (fluent, C2), Russian (beginner, A2)”.

Volunteer experience

When trying to launch a career in humanitarian aid, volunteer work is often the best way to gain experience. If you have volunteered in some relevant way — with your local Red Cross society after a natural disaster, with children or the elderly in your community, or perhaps as part of a student initiative in university — you should include it in your CV. You can either make a separate section for volunteer experiences, or you can include them within the work experience section.

...And insider advice for your cover letter

The depressing reality is that, although cover letters are a requirement for nearly all humanitarian job applications, most of them are never read. Hiring managers are too busy to pore over 150 letters when screening applications, and sometimes the Human Resources unit does not even forward the cover letters to the hiring panel.

However, sometimes cover letters are read, usually at the final shortlisting stage when the hiring manager must whittle her list from ten excellent candidates to a final list of just three or four to interview. At this stage, they already know your skills and experiences from your CV, and they are looking to read new information in your cover letter that will set you apart from the other qualified candidates.

There are two takeaways from this (rather demotivating) information: First, you must ensure that every crumb of important information is on your CV. Leave nothing vital to the cover letter, because it may not be read. Second, if you’re trying to submit an application with a short deadline, focus your energy on your CV. You should always submit a first-rate CV and, if you must, you can submit a second-rate cover letter.

Our cover letter recipe

Do not write a cover letter that is a repeat of your CV in paragraph form. You must be confident that the hiring manager has already read your CV in detail and knows your skills and experience.

Rather, your cover letter should provide new information.  Specifically for entry-level candidates, your motivation is crucial at this point in your career. A convincing explanation of your personal motivations may be the key thing that separates you from other highly qualified entry-level aspiring aid workers.

Therefore, we recommend a cover letter that focuses on your motivations for the role, using a five-paragraph structure like this:

• Brief introduction (state which position you are applying to, and where you found the advertisement)
• Your motivation for the sector (why do you want to work in humanitarian aid?)
• Your motivation for the organization (there are dozens of humanitarian organisations; why do you want to work for  this one?)
• The skills and added value that you bring to this specific role (identify the 2-3 key requirements for the job and clearly explain how you have all the right qualifications to succeed)
• Closing (state your willingness to discuss everything further in an interview, and give your soonest availability to start working)

Now, on to the experts

Et voilà. That is our advice. Now, on to the opinions of eight humanitarian program managers and senior specialists who have shared their reflections on what makes a great CV and cover letter in the aid industry:

Just job titles and duty stations

“To be honest, when I’m hiring I never ever read the cover letter. But if I do, and if it’s long, it annoys me [laughs]. I feel like the cover letter should be super to-the-point, only summarising your key experience.

The CV does the majority of the talking. I want a two-page CV maximum, just a few bullet points for each position, and nicely laid out. If it’s creatively formatted then I’m extra attracted to it as that shows initiative and attention to detail.

For me, in the humanitarian sector, the main things that I look at on a CV are the previous job titles and duty stations. This tells me what I need to know very quickly.  For example, if I’m looking for a Health staff in Yemen and I see that an applicant was a Health Officer in Bangladesh previously for one year, I’ll automatically interview them because that experience is super relevant.”

– M. has worked for the United Nations and several large international NGOs for the past ten years in Africa, Central America, and the Middle East.

Do not be a misogynist macho racist

“The key elements for a good CV are the following: clear and short. More than two pages is often a no-go for me. It’s important for me to know clearly the name of the humanitarian donors that they have worked with, as well as some quantifiable information about the sizes of the budgets they have managed (if any), and the number of projects or staff that they managed (if any). Language skills are also important, as I need to know that they will be able to communicate clearly with both headquarters and the country office.

On the cover letter, I really appreciate when candidates give personal and non-generic reasons why they are applying. Use  the cover letter to explain why your career path is coherent so far, and how your diverse experiences are suitable for the specific job that you’re applying to.

For newbies in the humanitarian sector, naive statements about “wanting to make the world a better place” or “dedicating myself to others” are not good looks.  Be very careful on how you refer to beneficiaries. Avoid “white saviorism”. You should be able to show some awareness on topics like de-colonialism, safeguarding, or PSEA [protection against sexual exploitation and abuse].

Basically, do not be a misogynist macho racist (you’d be surprised how often it happens), or that will be the end of your application immediately.”

– P. has worked in humanitarian finance and project management for large NGOs for more than eight years in Africa, Asia, and Europe.

Two minutes, two pages

“As a manager, I usually spend between 30 seconds and 2 minutes reviewing a CV, especially when I have hundreds of applications to review. So, it should be eye-catching, clear, and to-the-point. In my opinion, a CV should not be more than two pages – maximum. It should focus on the previous one or two jobs that the candidate had, rather than providing long explanations about all of their previous jobs.

Each previous work experience should clearly state the job title, duration, location, and seniority level. Their education should clearly name the institution, duration, and location. These are the things I look at when I quickly scan a CV.

Believe it or not, I spend more time reading and reviewing cover letters than I do reading CVs, just because I feel it’s more personal. However, I will stop reading a cover letter if it is generic and obviously not written for the specific role that I’m hiring.”

– M. is a senior Shelter and WASH specialist in the Middle East and has been working on both NGO and United Nations sides of the industry for the past nine years.

The more information, the better.

“The things that attract my attention the most on a CV are the descriptions of a person’s past experience. It really helps me to better understand what is their technical background and what are their skills.

People often think that it’s better if they only write key words, short lines, or bullet points on their CVs because it looks simpler. But from my perspective as a humanitarian recruiter, the more information that a person has on their CV, the better.

When candidates understate their experience on their CV and don’t write enough, they risk missing out on job opportunities. When I’m headhunting, I often learn after having phone call with candidates that they actually have far more experience than what they have written on their CV.”

– H. is a humanitarian recruiter and HR specialist working for several United Nations clients in the Middle East.

I don’t have time for an 8-page CV

“For me, a CV or résumé should be something short: two pages maximum if you have a senior profile, one page for a junior profile. Sometimes we receive over 400 applications per position, so I don’t have time to read 8 to 10 pages of detailed descriptions of every previous position that a candidate has held.

Visual formatting is important too. If I can, in one look, get the gist of a candidate’s experience and the main skills the person has, I’m happy. For cover letters, honestly, I don’t always read them. I often find cover letters to be very generic. Not many stand out.

As the head of a department, I focus on the CV and save most of my time for the later steps in the recruitment process like the technical tests and the interviews.”

– C. is a Monitoring and Evaluation specialist who has worked for large humanitarian NGOs in Africa and Europe for the past seven years.

Layout and Aesthetics matter

“The aesthetic of the CV is the first thing that grabs my attention: a nice picture in the corner, stylish fonts for titles, and bullet points to list the information. A small bio paragraph can be included but is not always necessary in my opinion.

The body of the CV should include key words that are compatible to the job advertised. The experience that you list should match the description of the job that you are applying to, and irrelevant experience could be taken off. In short, your CV should be updated and tailored for the position that you are applying for.

Unfortunately, I usually only skim a cover letter if it is too long. Cover letters should be short, precise, and get to the point.”

– A. is a junior humanitarian recruiter hiring for United Nations roles in the Middle East.

Education first

“I only care about cover letters when the job will have a strong writing component so I can get a sense of how the person writes. But I don’t bother matching the content with the CV, nor do I use the cover letter as a way to understand the person’s experience. I find cover letters to be mostly a formality. Sometimes they can say something interesting but I’d never hire someone because of what they wrote in their cover letter.

On a CV for researcher positions, I look first at the person’s education because we research sensitive issues and I want to know what they studied and what degrees they have. Experience also matters a lot. I would never hire someone who has never worked as a researcher before, again because of the sensitivity and complexity of the work.”

– M. is a researcher in conflict and violence, and works in a senior role at a consultancy firm in Africa with international NGO clients.

It's all about relevant transferable skills

“For me the CV is the most important. I mainly look at cover letters after the first selection of candidates is finished, in order to help in the ‘fine-tuning’ of the shortlist.

For CVs, it’s first of all about relevant experience but this does not mean it has to be in the humanitarian sector. For example, a social worker could be a very interesting candidate for a Protection Case Manager position. It’s mostly about transferable skills and I would recommend candidates to draw them out in some detail in their CV.

I would also advise candidates not to send the same the CV to each job you are applying to, but rather to tailor it case-by-case depending on the requirements of each vacancy notice. This shows real interest and shows that you pay attention to detail.  Another aspect I look at is any volunteering, community work, side projects or initiatives that are broadly aligned with the objectives or tasks of the advertised position.

For education, I focus more on the relevance of the subject of the degree, rather than the name and prestige of the university.”

– I. is a Protection specialist working for the United Nations in Africa, Europe, and the Middle East for the past 8 years 

May 2022 Updated January 2023

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3 Inspiring Nonprofit Cover Letter Examples

By Status.net Editorial Team on February 14, 2024 — 8 minutes to read

The nonprofit sector includes organizations that are neither part of the government nor operated for profit. When you interact with nonprofits, you’re looking at a diverse group with missions ranging from education and health to environmental conservation and the arts.

Nonprofits are typically funded by donations, grants, and membership dues and are driven by a mission to serve the public. Unlike for-profit businesses, they reinvest any surplus revenues back into their programs and services. This structure means that your passion and alignment with the organization’s mission can often be just as important as your professional skills.

When writing a cover letter for a job in the nonprofit sector, it’s important to highlight both your professional abilities and your dedication to the cause. This could include volunteer experience, board memberships, or simply a strong personal connection to the mission of the organization.

Crafting Your Cover Letter

A stellar cover letter grabs attention by aligning your skills and passion with the nonprofit’s mission and the job at hand. Here’s how you can craft one that stands out.

Analyzing the Job Description

Start by thoroughly reading the job posting to understand what the nonprofit is looking for. Identify keywords and phrases related to skills, experiences, and values. You can use these to tailor your cover letter to demonstrate you’re a perfect fit for the role. For example, if “community outreach” is a frequently mentioned phrase, highlight your experience in this area.

Knowing Your Audience

Research the organization to get a sense of its culture and values. Use this insight to talk directly to the nonprofit’s needs and show you’ve done your homework. For instance, if the organization values innovation, you can mention a time you implemented a new process or project.

Personalizing Your Introduction

Begin with a compelling opening sentence that introduces you and your interest in the organization. A personal story or a connection to the cause can make your cover letter memorable. For example: “Seeing the impact of your homeless outreach inspired me to apply.”

Outlining Your Relevant Experience

In bullet points, list the experiences that directly relate to the job. Explain how each experience has prepared you for the specific responsibilities of the role. For example, if you’re applying to be a grant writer, list success stories of past grants you’ve secured.

Demonstrating Your Passion for the Cause

Let your enthusiasm for the work shine through by sharing why the mission matters to you. Relate personal experiences or achievements that show your commitment. For example: “Volunteering with (…) initiative confirmed my dedication to environmental advocacy.”

Concluding with a Strong Finish

End with a confident and polite closing that invites further conversation. Express excitement about the prospect of contributing to the team and the cause. For example:”I am eager to bring my experience in nonprofit management to your esteemed team and am looking forward to discussing how I can support your goals.”

Formatting Your Cover Letter

Structuring your document.

Your cover letter should have a clear structure with an introduction, body, and closing. In the introduction, briefly mention the job you’re applying for and your enthusiasm about the mission of the nonprofit. The body of the letter should consist of one to two paragraphs where you highlight your relevant experience and achievements. Finally, end your letter with a strong closing statement, expressing your desire to discuss how you can contribute to the organization.

Choosing the Right Font and Size

You should select a professional and easy-to-read font such as Arial or Times New Roman. Your font size should be between 10 to 12 points to ensure readability. Keep margins at standard 1-inch on all sides to present a tidy page, and use single spacing within paragraphs with a blank line between each paragraph.

Templates and Examples

Crafting a personalized cover letter can greatly increase your chances of landing a job interview in the nonprofit sector. Here, you’ll find templates specifically designed for various levels of experience, whether you’re just starting out, have years of professional experience, or are transitioning to the nonprofit world.

Entry-Level Nonprofit Cover Letter Example

If you’re fresh in the workforce and eager to contribute to a cause, your cover letter should highlight your volunteer experiences and the skills you’ve gained from them. Remember, you’re telling a story about why you’re passionate about the nonprofit’s mission.

Example: Subject: Application for the Position of Community Outreach Coordinator

Dear [Hiring Manager’s Name],

I recently graduated with a degree in Social Work and found great purpose in my volunteer work with [Local Nonprofit Organization], where I deepened my understanding of community engagement and developed strong organizational skills. I am excited about the opportunity to bring my dedication and fresh perspective to [Nonprofit’s Name] as your next Community Outreach Coordinator.

Experienced Professional Cover Letter Example

For you, as someone with substantial experience, your cover letter is an opportunity to demonstrate how your track record can translate into success for the nonprofit. Be specific about your achievements and how they align with the values and goals of the organization.

Example: Subject: Application for Senior Program Manager Position

With over 10 years of program management experience, notably with [Previous Nonprofit], I significantly increased program efficiency by 20% and spearheaded a fundraising campaign that raised over $100,000. My commitment to fostering community growth and empowering diverse groups aligns seamlessly with the mission of [Nonprofit’s Name]. I am excited to bring my expertise and innovative strategies to your team as the Senior Program Manager.

Career Change to Nonprofit Sector Cover Letter Example

Your cover letter should reflect a clear, genuine reason for shifting to the nonprofit sector. Draw parallels between your past experiences and how these can benefit the organization. It’s important to show that your skills are transferable and that your passion for the mission is a driving force behind your career change.

Example: Subject: Application for the Role of Advocacy Coordinator

After a successful decade in the legal sector, I am ready to apply my expertise in advocacy and policy analysis to make a meaningful impact in the nonprofit realm. My experience winning complex legal battles translates well to the tenacious approach needed as an Advocacy Coordinator with [Nonprofit’s Name]. I am passionate about your mission and eager to contribute to your team with fresh strategies and a strong commitment to social change.

Common Mistakes to Avoid

When crafting your nonprofit cover letter, ensure you don’t make these common errors:

• Neglecting Customization: Each nonprofit has its unique mission and values. Remember to tailor your cover letter to each organization’s specific ethos. A generic cover letter can imply a lack of genuine interest.
• Overlooking Details: Always double-check for typos, grammatical errors, and incorrect information. These mistakes can suggest you lack attention to detail or professionalism.
• Repeating Your Resume: Your cover letter should complement your resume, not repeat it. Use this space to expand on your experiences and explain how they align with the nonprofit’s goals.
• Being Too Lengthy: Keep your cover letter concise. Aim for a maximum of one page. Your goal is to maintain the reader’s interest with a clear and brief message.
• Skipping the Thank-You: End your cover letter by expressing gratitude for the consideration. It’s a simple but powerful way to show your appreciation and courtesy.

Best Practices for Follow-Up

After you’ve submitted your nonprofit cover letter, effectively following up can make a significant difference in how your application is perceived. Post-submission, it’s important to remain engaged and show your continued interest in the position.

Monitoring Your Email and Voicemail

Regularly check your email and voicemail for any responses or further instructions from the nonprofit organization. Promptness in your response conveys your eagerness and professionalism.

Being Proactive with Hiring Managers

If you haven’t heard back within a week or two, don’t hesitate to reach out. A courteous email inquiring about the status of your application demonstrates initiative, but remember to be respectful of the hiring manager’s time. Related: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components to include in a cover letter for a nonprofit position.

In your nonprofit cover letter, you should include your passion for the mission of the organization, specific examples of your past achievements, and how they align with the goals of the nonprofit. Highlight your teamwork and communication skills, and don’t forget to mention any volunteer experience.

How can someone with no experience approach writing a cover letter for a nonprofit job?

If you’re lacking experience, focus on your transferable skills such as organization, enthusiasm, and the ability to learn quickly. Share your understanding of the nonprofit’s mission and express how your personal values align with it. You might discuss relevant coursework or extracurricular activities that demonstrate your commitment.

What’s the ideal length for a cover letter when applying to a nonprofit organization?

Your cover letter should be concise, ideally one page, with no more than three to four paragraphs. This shows that you can communicate effectively and respect the reader’s time, which is important in the fast-paced nonprofit sector.

Could you provide tips on formatting a compelling cover letter for NGO job applications?

Use a professional and readable font size, typically between 10-12 points, and keep the margins to about one inch on all sides. Align your text to the left and use bullet points to make achievements stand out. Ensure your layout has plenty of white space for easy readability.

In what ways can a program coordinator cover letter be tailored to highlight relevant skills for a nonprofit role?

Your program coordinator cover letter should demonstrate your project management skills, ability to work with diverse groups, and experience in organizing events or campaigns. Mention any successful programs you’ve run or contributed to and how they have made a positive impact.

What are some effective strategies for enhancing my cover letter when applying for jobs in the nonprofit sector?

Personalize your cover letter by addressing it to an individual rather than using a generic salutation. Use the job description to guide you in highlighting the most relevant experiences and skills you have. Use stories and examples that you think will resonate with the organization’s culture and mission.

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The Perfect CV and Cover Letter for an NGO Job Application

No matter what kind of NGO you want to work for, your CV and cover letter will need to show the same things. They will want to know that you care about their cause and that you have the skills and experience that make you the best person for the job.

1. Start with a strong opening.

Your CV and cover letter need a strong beginning, just like any good story. Make sure that the first line grabs the reader’s attention. This could be a summary of your work history and skills that you could put on your CV. You could quickly say in your cover letter why you’re the best person for the job.

2. Keep it relevant.

Make sure that when you customize your CV and cover letter for an NGO job, you only include information that is important to the role. You don’t have to list every job you’ve ever had. Just focus on the parts that are most important to the NGO you’re going to.

3. Highlight your passion for the cause.

NGOs want to hire people who care deeply about their cause. So, be sure to talk about any time you’ve worked with a similar group or cause in the past. Even if you don’t have any direct experience, you can still show how passionate you are by writing about why you want to work for the NGO and what you hope to achieve.

4. Focus on your skills and experience.

Even though it’s important to show that you care about the NGO’s cause, they’ll also look at your skills and experience to see if you’re a good fit for the job. Make sure that your CV and cover letter show off any skills and experience that are important. For example, if you’re looking for a job in fundraising, make sure to talk about any sales or fundraiser experience you have.

5. Use strong language.

Use strong, convincing wording when writing your CV and cover letter. This is your chance to really sell yourself and your skills, so don’t be afraid to brag a little bit. But don’t go overboard, because you still want to seem humble and likeable.

6. Be concise.

Remember that your CV and cover letter are only an opening to who you are and what you can do. They’re not supposed to be your whole life story, so try to be as brief as you can. Keep to the most important information and leave out anything that isn’t directly related to the job.

7. Proofread.

Make sure to check your CV and cover letter for writing and grammar mistakes before you send your application. Small mistakes like these can make your application look bad, so you should take the time to fix them.

8. Follow the instructions.

Make sure to carefully read the job post and follow any specific directions about how to send in your application. For example, some NGOs may want you to send your cover letter and CV as one document, while others may want them sent separately. Make sure you follow these rules so that your application doesn’t get turned down.

9. Include additional materials.

If the NGO you’re going to wants more information, make sure to send it along with your application. These might be things like samples of your work or letters of reference. Putting these things in your application shows that you are willing to do more to get the job.

10. Send a thank-you email.

Send a thank-you email to the person who accepted your application after you’ve sent it in. This is another chance to show how interested you are in the job and the NGO. In your email, be sure to say again how much you want the job and tell them anything else you think they should know. If you use these tips to make your CV and cover letter, you’ll have a better chance of getting the NGO job of your dreams.

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• Resume & CV

20 Best Free Resume Template Examples for Nonprofit & NGO Jobs in 2024

Are you struggling to create a great looking non profit resume that gets you hired? Do you want to save time and money with the design process of your non profit resume? Here are some nonprofit resume examples to get you started.

Create a stunning looking non profit resume with premium high-quality CV resume templates. Quickly create a detailed and eye-catching looking template that potential employers will notice. Here's just some of what you can do:

• Detail your work experience, display your skills in a graphical way.
• Make use of QR codes.
• Present a modern looking design.

Showcasing a professional looking resume is absolute must if you're trying to get hired by a non profit. The resume must have a well-organized layout, a minimal and clean looking font, and enough space for you to detail all the information needed to apply.

In this article, we include free and premium non profit resume templates that you can use to help build your resume. Remember the free options mentioned will help you start your resume. But free non profit resumes lack some of the features of professionally designed resume templates. They won't be the best option to create the highest-quality non profit resume. 

Check out all the top-selling non profit resume templates available on Envato Elements. We also have more high-quality templates available on GraphicRiver. The non profit resume samples on these two marketplaces provide a solid foundation for your next resume. 

Best Source for Premium Non Profit Resume Templates

Explore the hundreds of the best nonprofit resume templates on Envato Elements.  For one low monthly fee, download as many CV resume templates for nonprofit organizations as you want.  You can also download all the other resources available on Envato Elements for your nonprofit such as:

• presentation templates
• stock video

The templates that Elements offers are fully editable and are ready to be used. Each template features a professional design that'll help you present your resume in the best light possible. 

If you only need a single non profit resume template , consider GraphicRiver. It lets you download high quality professional templates one at a time without the commitment of subscription.

To help you with your search for the highest quality non profit resume templates in 2024, we'll look at some of the best-selling templates on Envato Elements & GraphicRiver.

5 Premium Resume Templates for Non Profit Jobs on Envato Elements & GraphicRiver (For 2024)

Let's look at five best-selling templates from Envato Elements and GraphicRiver for 2024:

1. Resume CV - Great for Nonprofits

This clean and modern looking non profit resume is sure to impress. A beautiful layout, eye catching icons, and a great color scheme are what you'll get with this template. 

Here are a few notable features for this CV resume:

• all text editable
• Compatibility with Adobe Illustration
• 100% Scalable All Files

2. CV Resume - Non Profit Resume Sample

The gray and black color scheme for this contemporary non profit resume makes it look sharp. No matter what type of non profit you're applying for, the template provides you with a professional design that'll work for all types of non profits. There's even a cover letter that works for a non profit organization.

Here's what you can expect from this sophisticated looking CV resume:

• CV resume + cover letter included
• A4 format paper size 
• colors and text customizable
• print ready : CMYK, 300 dpi

3. Clean Resume CV Resume

This clean looking design comes with a cover letter and CV resume. Each page is segmented into two sections for a more visually appealing resume. All the most important information that you would need to show your potential non profit employer can be added to the resume. 

Here's what's included in this high quality non profit resume template:

• size : 8.5×11.9 In - 210x297mm
• resolution 300 dpi
• color mode CMYK
• files included: Ai, Ps, EPS, InDesign, Word, PDF

4. Resume Design

This stunning looking non profit resume template features a modern looking layout. The template really stands out from other resumes due to the well organized and spacious layout and the color strips on the top and bottom of the pages. 

There are many features that are included with this non profit resume template and here are a few of the most important one:

• 4 page resume template 
• cover letter template
• Microsoft Word, Mac Pages, Photoshop, & Illustrator files included
• free fonts used

5. Resume by Maltopa

Resume by Maltopa is a minimalist looking design that focuses on the actual content of the. Don't let the simplicity of this template fool you. The styling and organization of the template makes this a very professional looking design. It'll help your resume stand out. 

Included in this template is:

• A4 paper & US letter size
• three page template
• paragraph & character style
• CMYK, 300 DPI HD resolution
• 100% Print Ready Files

On a tight budget? Let's now have a look at the top free resume templates that you can download right now!

20 Free Resume Template Examples for Nonprofit Jobs to Download for 2024

If you don't have the budget to buy high quality premium non profit resume templates, you can still kickstart your resume creation with free non profit resume templates. While free templates don't offer all the important features that premium templates do, they can still be of help to you when creating your resume. 

Before looking for a free non profit resume template on the web, check Envato's free offerings first. Try out various premium template files (not always non profit resumes) at no cost to you.

Here's the deal:

Every month Envato Elements offers 12 different hand-selected files, (fonts, presentations, videos, and more). Create a free account to download this month's free premium files now.

Or try Envato Market for free. They offer seven handpicked monthly freebies. Log in with your Envato Market account to get this month's handpicked premium freebies . 

Didn't find what you needed above? Below are 20 of the best free resume templates for nonprofit jobs in 2024:

1. Blue Spheres Resume

This non profit resume sample has a blue color theme with circle shaped objects. The left hand column has a place for your profile picture and contact details.

2. Resume Template (Outline Format)

This is a standard outline format with headings for each section of the resume. No graphics are added to this template.

3. Resume (Origin Theme)

This free non profit resume template has a block layout with blue colored strips on the side of each block. Use this template for all types of resumes regardless of the position you're applying for.

4. Resume Template (Table Format)

This non profit resume template is a bare bones template. It's got a header, left column for section headings, and right column for the content of the resume.

5. Functional Resume  

You can expect a well formatted resume with a blue color scheme for this non profit resume template.

6. Designer Resume CV PSD

This non profit resume example has three different color options and includes three different PSD files. This works best for a more creative non profit.

7. Extended CV

This non profit resume template includes sections for research, teaching experience, publications, and awards. This works best for academic and research type non profits.

8. PSD Clean Resume

This is a modern template that contains three different color options in the A4 size. Besides the standard resume items, it also includes a hobbies section at the bottom of the resume with icons.

9. Contemporary Resume

This non profit resume template is split into two columns. The first column contains about me, contact, and education sections. The second column contains objective, experience, and skills sections.

10. Minimalist Resume CV Design PSD

You can expect 300 dpi print-ready CMYK files with this no profit template. It features graphics, many fonts, and a layered design.

11. Designer Resume CV PSD Template

This resume template features two sections. The first section is for your profile picture, name, contact details, and skills. The second section is for all the resume content such as your experience, education, and hobbies.

12. Clean Modern Resume CV

This PSD non profit resume template has organized and labeled layers in the file. This template is similar in design to the previous free download but has a slightly different layout.

13. Organic Shapes Resume

This template includes a space for your photo. The left hand column of the template contains colored organic looking shapes to add interest.

14. Creative Resume

As the name says, this template is a bit more creative with tribal looking designs on the top and bottom of the resume. This works for creative type nonprofit positions such as graphic design and photography.

15. Clean and Fresh Resume Design

Included are two different color options and 300 dpi print-ready CMYK files. Web designers and developers can benefit from this non profit resume sample.

16. Chronological Resume

This resume as the title says covers your work experience in chronological order. It includes your work history in a left column, contact details in upper right of the resume, and a blue streak graphic on the top. 

17. A4 Size Creative Resume

You can expect graphics, icons, places to put your image, and a layered design with the creative resume. There's also a skill bar for you to display your relevant skills and how proficient you are in them. 

18. Professional Resume PSD Template

Display your work experience on the timeline. Include all the main information that your potential employer would want to know on this non profit resume sample. Included in this non profit resume are three color options. 

19. Resume (Essential Design)

This is a simple resume or CV template that could be used for a nonprofit. Notice the oversized font and shadowed border. It includes a quick parts menu where you can add a photo of yourself. 

20. CV (Resume)

This nonprofit CV template is a Word doc that allows you to include information about yourself from skills to education. The template is fully customizable and can be used for many types of non profits.

Now that we've gone over some of the top free nonprofit resume templates, let's go over a few tips on how to get the most out of your templates.

How To Make a Stunning Looking Non Profit Resume

Now that you've got your non profit resume template, you're ready to customize it. Below we've created a short tutorial for you to follow to edit your presentation. 

For this tutorial, we used the premium template, Resume .

This premium non profit resume template is a one page custom document that's A4 size and uses free fonts. Let's get started:

1. Delete Unwanted Sections

Not every section in our non profit resume template will be used for our resume. Our first step will be to delete the sections that don't work for our particular resume.

The sections that you plan to add depend on the job that you're applying for and your resume content. To delete a section, simply highlight the section and click backspace.

2. Add In Your Content

The first step is going to be adding in our resume's content. We've got our resume typed out in a separate document so we can easily copy and paste in the text. Our template has placeholder text.

To replace this text, double click it. Then paste in your text. Do this for every section where you want to add content. 

3. Add In Your Profile Picture

Most of the templates you download on Envato Elements have image placeholders where you can add in your profile image. On our template there's a spot in the left hand corner where we can add in our profile image.

Choose the Insert tab and then choose Pictures > Picture From File... From there, you can find the image on your computer. Then, delete the placeholder and resize your profile image.

4. Resize Your Sections

Once you've added in your content and profile image, you may need to resize a section or sections of your resume. This depends on how much information you added to your template and how it looks when you add in the content.

If you've added in a lot of content, you'll want to shrink the section. Be careful not to make it too small. If you've got a lot of information just add another page to your resume. 

If you've got a small amount of content added to a section, then make the section bigger to fill up the resume. 

To do this resizing, click and drag any corner of the section to your desired size.

5. Change Colors

Finally, we'll change the colors of the theme. Not every non profit resume template has the exact color scheme that you want to present. To change this color scheme, choose Design > Colors . From there, choose the color theme that you want. 

We'll now go over a few design tips that you can use to improve your non profit resumes. 

5 Quick Nonprofit Resume Design Tips for 2024

To help you take your non profit resumes to the next level, we'll now go over the top design tips in 2024 that you can apply to your templates:

1. Highlight Sections

By highlighting the various sections of your non profit resume, you make it look more organized and complete. To highlight the sections, color block the different headers in your resume. You can even color block the entire section. 

2. Include a QR Code

QR codes are a great addition to any resume. They're an instant call to action. Your potential employers can open their phone's camera and instantly access a website without having to type in anything.

Including a QR code in the contact details redirects a potential employer to your personal website or any website that you want them to see. This increases the chances that you'll be contacted. 

3. Include a Profile Section

Including a separate section on each page of your resume and cover letter for a non profit job encourages users to take action on your resume. This section should contain at least contact details and an image of yourself. This section looks great as a column that takes up a quarter of the left hand side of your resume pages. 

4.  Use Classic Colors

The classic black, white, and gray combination are an incredibly popular choice for your resume templates color scheme. These colors help convey professionalism and organization. The best use of these colors would be to have the background be white, your text to be black, and the highlighted elements, icons, and shapes to be gray.

5. Include Skill Bars

Skill bars help showcase your skills in a more appealing way. Rather than just including text about skills you've got and your proficiencies in each, include skill bars that visually show this. This helps break up the text in your resume and gives your potential employer something more attractive to look at. 

Looking for even more nonprofit resume examples that weren't covered in this article? In the next section we'll go over even more best-selling templates designs to help you create a stunning looking non profit resume.

Top 5 Design Trends for Non Profit Resumes

Having an up-to-date design on your non profit resume is important for its success. We've collected the top five design trends for you in this section. You can easily add these to your resume and deliver a stylish design.

1. Use a Dark Theme

Dark themes are incredibly popular for software and resumes. Try using a dark colored background with lighter text. This type of theme really pops out of the page. A very dark blue background looks great!

2. Create Dedicated Sections

Most resumes have an about me column and then a main section that features the rest of the resumes content.

Try creating a separate section for each type of content in your design. You can do this by simply including a box around each section. This gives your design a more unified look. 

3. Create a More Engaging About Me Section

The about me section can include:

• a short paragraph
• your skills
• contact details.

This section can use a little more flavor to help it stand out. You can add in different colored backgrounds, icons, and abstract shapes. 

4. Use a Timeline

Using timelines in your work experience and education sections works well. They really highlight your progression to your potential employer and look great on the design. 

5. Keep It Elegant

While adding styling elements and cool color schemes work well, a classic layout  always looks professional. A simple single colored and two column design does the trick. 

Let's now look at even more great resume template designs. 

Discover More Great Resume Template Designs

While the non profit resume templates mentioned above are some of the best available for 2024, they may not be exactly what you're looking for. Also, don't forget to check out some of the best-selling non profit resume  templates available for individual sale on GraphicRiver.

For more examples of great resume templates to use for nonprofits, check out our other articles. These contain plenty more high-quality premium and free non profit resume examples:

Still having trouble making a great resume template in 2024? In the next section, we'll go over a few resources that can help you take your resumes to the next level.

5 Benefits of Using the Professional Templates With Pro Designs (In 2024)

If you aren't sure if you should purchase a professional resume template or hire someone to design one, then keep reading!

Here are the top five reasons why you should use a premium resume template for your next resume in 2024:

• You stay in control . If you're using a pro template, you're still 100% in control of the design. Everything is fully editable and can be adjusted to your needs.
• You save time . When you purchase a template from Envato Elements, you'll be starting your document with a professional design. This is one of the fastest ways to create a professional template. All you've got to do is add in your content and you're ready to go!
• You can generate ideas . Professional designs have plenty of ideas built into them. This helps you get new ideas that you wouldn't have thought of without using a professional template. 
• You put your best foot forward . When you're presenting yourself, you want to present the best possible you. Pro templates allow you to do just that. 
• You save money . Hiring a professional designer can be very expensive. Professional templates cost of fraction of the price. This makes them the optimal choice if you're on a budget.

Benefits of Envato Elements (The Power of Unlimited Use)

Envato Elements is a unique service. It's a flat-rate subscription that includes thousands of great resume templates for a single flat-rate price.

Sign up for Envato Elements. You'll get access to thousands of unlimited use graphics and templates. Choose from PowerPoint templates to resume templates , and more—all for one low price. 

Let's now go over some common resume questions and answers to these questions. 

Common Resume Questions Answered (FAQ)

Resumes can be difficult to create. We've collected five of the most common questions about resumes and provided answers for them: 

1. How Long Should the Resume Be?

Your resume should be short. A one page resume is ideal. If you've got extensive experience related to your job, then you can go longer than one page.

A short form resume helps keep your employer's attention and helps you to add only the most important information. 

2. Should I Include All Work Experience?

In general, you should include all your work experience. Even if the experience isn't in the same field, it can show your ability to do a job.

But if you've got a lot of experience in the field you're applying for, then you can just include the relevant work experience. 

3. Should I Include Personal Interests?

This isn't essential but can help you land the job. Personal interests help your employer understand who you are as a person.

For example, if you're really into fitness, you should include this on your resume. This likely shows that you've got a good work ethic and discipline. You can show these positive characteristics by mentioning that you're into fitness in your resume. 

4. Do I Need an Objective?

If the rest of your resume doesn't convey what you'd include in your objective, then include it. If you're applying for a job that's in a different field than where you previously worked, include an objective. In general, if you feel you need a direct focus in your resume, then include an objective. 

5. Should I List My Work Achievements?

Yes, you should! You should include these in the past work experiences section.

Potential employers look to see what value you've contributed to your previous company. These achievements really stand out to hiring managers and can help you land the job.

Learn More About Making Great Resumes in 2024

Having a great design for your resume is simply not enough to create a resume that'll get you hired. Your experience and qualifications for the job are of the most importance. But how well the resume is written and structured is another big factor.

The resources we link to below and this Resume Tutorial Guide  will help you create a resume that'll give you an edge over the competition.

Get Your Non Profit Resume Template Now!

To create a modern looking non profit resume for 2024, turn to Envato Elements. We've got a library full of the highest-quality templates for you to download.

These templates are designed by professionals and will help you focus on the actual content of the resume rather than the design. 

If you just need one non profit resume template , then GraphicRiver has exactly what you need. There are thousands of resume templates for you to choose from. New designs are added weekly, so you're sure to find one that fits your needs. 

Take advantage of this great deal now and get hired for your next non profit job!

Editorial Note: This post has been updated with contributions from Daniel Strongin . Daniel is a freelance instructor for Envato Tuts+.

Humanitarian Work Cover Letter (Complete Guide)

This page contains affiliate links. This means if you a follow a link and make a purchase, at no additional cost to you, Humanitarian Careers will receive a commission. Thank you for supporting the site.

When applying for a job in humanitarian aid, your cover letter will be a key part of your application. Alongside your CV, your cover letter is the main document NGO recruiters use to decide whether to short-list you for an interview. It’s crucial your cover letter shows the NGO recruiter that you’re a strong candidate with the skills needed to do humanitarian work.

This complete guide breaks down the 12 key steps in writing a successful cover letter for a humanitarian job application. Follow these steps in order to get a full breakdown of what you should, and should not, include in your cover letter for a job in humanitarian aid.

Keep Your Cover Letter to One Page

Your cover letter for a humanitarian job needs to capture the NGO recruiter’s attention. Humanitarian work is competitive and NGO recruiters will receive a lot of applications.

Often a recruiter will scan your CV to see if you have the experience and qualifications needed for humanitarian work, before turning to your cover letter. Although your cover letter should expand and explain your CV, it should also be direct and to-the-point as humanitarian work recruiters simply do not spend much time reviewing each application.

Your cover letter as part of an application for a humanitarian job should definitely be less than one page. Aim for 350 to 500 words and write in font size 12. Keep the font clear to read and professional.

A cover letter more than one page, or over 500 words, is simply too long for the humanitarian work recruiter to take time on and may actually mean they skip over your application. A good rule for humanitarian cover letters is actually the shorter the better, as long as you can convey the to the NGO recruiter you are a strong candidate for humanitarian work.

As well as making sure that your humanitarian job application cover letter is less than one page, it is also important to ensure it is professional. Begin the letter with ‘Dear Sir/Madam’ and close it with ‘yours faithfully’ – this is formal letter writing etiquette.

Make sure your cover letter is broken into paragraphs with each covering a specific area of your experience or qualifications for humanitarian work. Definitely make sure you proof read and spell-check your cover letter. If you are not a native English speaker it is good to ask someone who is to read your cover letter over to ensure it is clear and grammatically correct.

Tailor Your Cover Letter

One of the most important things to do when writing a cover letter for a humanitarian job is to tailor the cover letter to the role you are applying for.

Avoid sending a generic cover letter with all your applications. Instead, write a cover letter specific to the role and job advert. Doing this shows the NGO recruiter your knowledge and understanding of the job you’re applying for, as well as allows you to demonstrate exactly why you are qualified for humanitarian work.

Humanitarian work is competitive. You’ll need to send a lot of applications to secure a job, especially if you are early in your career. As you need to write a specific cover letter for each humanitarian role you apply for, this can take a lot of time. To speed it up, create a cover letter template that has sections that can remain the same, such as on your education and training, and sections you can tailor quickly to the job you’re applying for, such as parts on how your professional skills make you a strong candidate for the humanitarian role.

When writing cover letters for jobs in humanitarian aid, be sure to create a system that allows you to tailor your cover letter quickly to the role you are applying for. Do not re-write your cover letter for each application.

Save all the cover letters you send. This means if you are applying for similar humanitarian role you can go back and edit less. Saving time is really the aim when tailoring your cover letter for humanitarian jobs, as the humanitarian industry is competitive and you need to fire off a lot of applications.  

Capture the Recruiters Attention

The next most important aspect of writing a cover letter for a job in humanitarian aid is to instantly capture the NGO recruiter’s attention.

Always remember, recruiters for humanitarian work get a lot of applications, and so only look at each one for a second or two when making a decision to interview. Therefore, your cover letter needs to tell the NGO recruiter right from the outset what makes you the best candidate for the humanitarian job.

After opening the cover letter with a general statement such as ‘Dead Sir/Madam, I wish to apply for the role of…’, state clearly your most important professional experience. This is usually your current or most recent job. Doing this in your cover letter tells the NGO recruiter straight away that you have experience in humanitarian work.

If you are applying for entry-level jobs, put here your recent humanitarian internships , related volunteer experience or educational qualifications.

Once you’ve got the NGO recruiters attention and shown your relevant experience, the next step is to link that experience to the humanitarian role you are applying for. Explain in a few short points how your most recent professional experience makes you a strong candidate for the role. Make sure it links directly to the points in the job description advertised. Keep it strong and to-the-point. This is definitely a section on your cover letter template you will update for each application.

Humanitarian Aid Online Courses

If you are looking to work in humanitarian aid, we highly recommend the online course International Humanitarian and Development Careers . We think it provides one of the best overviews of the humanitarian sector and gives valuable insights for those searching for jobs in humanitarian aid. Follow the link to the course’s page for more information.

The International Humanitarian Law Theory and Practice online course offered by Leiden University in the Netherlands provides a fantastic theoretical overview of humanitarianism. We think it’s one of the top online courses for those who want to understand the basics of international humanitarian law. Click the link to visit the course’s page for more information.

We also think the Humanitarian Action Response and Relief online course offered by Coventry University is a must for anyone looking to become a humanitarian aid worker. It only takes around three weeks to complete and would be a major addition to the CV of anyone looking to work in the aid sector. The link is to the course’s page.

Expand on Your Experiences

After capturing the NGO recruiter’s attention by opening your cover letter with your most recent and relevant humanitarian work experience, the next step is to expand on your experience further. Do this by highlighting a few other relevant humanitarian jobs you have done that also link to the one you are applying for.

If you have a lot of previous or relevant humanitarian experience, just pick two or three to put here.

As with your opening sentences outlining your most relevant humanitarian experience , when expanding on your work experience you should keep it strong and direct. One or two sentences per position is a good aim, with two or three positions described here maximum. Try and get your opening paragraph to include your most recent/relevant jobs and your additional experiences without making it to long.

You do not need to list all of your professional humanitarian experience in your cover letter. These are listed in your CV. Make sure to have your first cover letter paragraph open with your most relevant experience linked to the job points, and then two or three max additional experiences also linked the job.

If you are new the humanitarian sector, you can either expand more on the experiences you do have or describe how you’re training and education links to the role you’re applying for.

Link to the Exact Job Requirements

As outlined above, its crucial your humanitarian job cover letter relates directly to the job you are applying for. However, avoid repeating the job description. Instead, link your key experiences to the main elements of the job. This should be covered in the first paragraph of your cover letter.

Linking your most relevant experiences to the main job points tells the NGO recruiter straight away you have the relevant humanitarian work skills for the job.

Your cover letter should be less than one page, ideally less than 500 words. This means you need to pick carefully the experiences you describe and which parts of the job you link them to. Start by highlighting what the foundational elements of the job are and then think about which key humanitarian experiences you have that prove your competence at them.

Make sure describing your professional experiences only takes your first paragraph as you need space later to cover other important qualifications and skills.

Remember, your first paragraph is to catch the humanitarian work recruiter’s attention. Make sure you include your most impressive and relevant humanitarian experience. Linking these to the job you’re applying for tells the NGO recruiter you are a strong candidate. Don’t repeat your CV as the NGO recruiter will review that as well.

Use your cover letter to explain why your experiences are relevant to the humanitarian job you’re applying for and how you have experience highly relevant to the humanitarian work you wish to do.

Outline Your Training and Education

After you have used your first paragraph to grab the NGO recruiter’s attention by linking your relevant humanitarian work experiences to the job you’re applying for, next is to move onto outlining your qualifications.

In the next paragraph, begin by explaining how your university qualification is relevant to the job. Give one example and make it broad, but ensure it is linked directly to the job. The example you give will need to be updated for each job you apply for.

Following providing a short sentence on your university qualification on your cover letter and how it will broadly help you be successful at the job you should then move onto to highlight humanitarian trainings you have completed.

Direct and to-the-point is the aim still so do not list all the humanitarian trainings you have done. Describe one or two highly relevant ones and explain how they give you the humanitarian knowledge and skills needed to do the job you are applying for.

As the aim of the cover letter is still to grab the NGO recruiter’s attention you should cover your relevant humanitarian qualifications and trainings in a few sentences.

If you have a relevant humanitarian masters and undergraduate you can link both to the job and be more concise than describing both separately. The same goes for trainings – if you have many relevant trainings write about them generally in your cover letter and list them individually on your CV.

Explain Your Soft Skills

As well as outlining your professional experiences related to the humanitarian industry and your educational qualifications related to aid work in your cover letter, you also need to detail your ‘soft skills’. Soft skills are personal traits such as team work, adaptability, taking initiative and problem solving. Recruiters for humanitarian work need to know candidates have the personal traits needed to be successful on a humanitarian mission.

The soft skills you explain in your humanitarian cover letter should be linked directly to the job you are applying for.

Most humanitarian job descriptions list the competencies required for the role. In your cover letter you should explain briefly how you have the personal traits that align with these competencies. You do not need to explain fully how you developed these competencies, a brief statement such as ‘my previous humanitarian work experience and related university degrees have given me strong skills in…’ should suffice.

Again, remember the key of the cover letter in a humanitarian job application is to expand on your CV, but to remain direct and to-the-point. If you have a lot of experiences that can be related to the humanitarian jobs required competencies, avoid listing these in full but instead either make a more generic statement or highlight a few highly relevant jobs have given you the soft skills needed.

If you are at entry-level, a general statement as to how your internship, volunteering, studies or early roles have given you the humanitarian competencies needed is usually fine.

Highlight Your Computer Skills

It is important in your humanitarian cover letter that you indicate you have the IT skills needed to do the job. Almost all modern jobs require people to be computer literate and the humanitarian industry is no exception.

Including a sentence on your computer abilities in your humanitarian cover letter shows you acknowledge the need for strong IT skills as well as allowing you to show an understanding of what is required in humanitarian work and the specific aid job you are applying for.

Highlighting your computer skills in your humanitarian cover letter can be done in two ways. Firstly, if you know the position requires specific computer programmes, such as in finance or some project management roles, explain how you have used these before successfully.

If the role doesn’t require specific IT software, or it is not clear what programs are used, write more generically and include references to the Ms Office sweet – Word, Excel, PowerPoint, which are required in every humanitarian job.

As the aim of the cover letter for a humanitarian job is to be direct and hold the NGO recruiter’s attention, keep your statement about IT skills to a simple sentence. Ideally, link it directly to the job you are applying for and the outcomes the role will require. If you have used specific software in a previous role you know will be relevant, still highlight this and the successes you had, but make sure that you keep this part of the cover letter to one or two sentences maximum.

Show What the Job Will Do for You

Now that you have highlighted that you are a strong candidate for humanitarian work through linking your professional and educational experiences to the job you’re applying for, as well as your competencies and computer skills relevant to the humanitarian industry, the next stage is to explain why you want the job. This should come later in the cover letter after you have already highlighted that you are a strong candidate for the job.

There are two main things to focus on in your humanitarian cover letter when showing why you want the job.

The first is the specific reasons the role excites you. Pick out a few key elements of the job and honestly explain why they made you apply. The more knowledge you can show of the role the better, but also allow your passion to come through. You can also explain how the humanitarian context where the job is located is important to you.

The second area to focus on in your humanitarian worker cover letter when explaining why you want the job is to describe briefly how the job will build on your current professional experiences and help you towards your career goals. As always, keep this direct and to-the-point, but show the humanitarian work recruiter in your cover letter what this job will do for you.

Again, be honest and show passion so that the NGO recruiter can see you are excited to work in the position as well as the humanitarian context.

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Describe Why You Want to Work for This Organisation

The final part of your humanitarian job application cover letter should describe why you want to work for the NGO you have applied to. Like with outlining why you want the job, leave this until later in the cover letter after you have shown the humanitarian work recruiter you are a strong candidate. This is usually the final sentence in the cover letter and should show the NGO recruiter your knowledge of the humanitarian NGO you want to work for.

A good tip when explaining in your humanitarian cover letter why you want to work for the NGO you have applied to it focus on the programmes the NGO does.  This shows the NGO recruiter you understand the NGO’s humanitarian focus, as well as that you have researched the NGO.

Another tip is to focus on the mission or values of the NGO, often published on their website, and explain in your cover letter why you are passionate about these.

Like when describing why you want the role you have applied for, when outlining why the NGO interests you in your humanitarian job application cover letter keep it brief and direct, but also be honest and show your passion. This is often the last sentence of your cover letter and should leave the NGO recruiter with a strong feeling that you have researched the humanitarian organisation well and are excited to work for them.

Don’t Include Start Date and Salary Expectation

It is definitely not mandatory to include information on when you could start in the new job and what salary you expect in your cover letter, unless the humanitarian NGO you are applying to says this must be included.

Generally, a good tip is to leave this information out of your cover letter unless it is specifically asked for. These kinds of details can be discussed at the interview stage where you have more time to fully explain your position.

If the humanitarian organisation you are applying for directly asks you to include an estimated start date for the job, include this as a short sentence at the end of your cover letter. You can either include a rough date you can start, or state something like ‘available with one months’ notice’ if this is required of your current job.

The only exception to whether you include your start date in your cover letter if the NGO does not ask for it is if you are available immediately. NGO recruitments are often urgent and being able to start work immediately can this can actually help your application.

Unless a humanitarian NGO directly asks you to include your salary expectation in your cover letter, definitely do not include it. Generally, salary negotiations are best done after the job has been offered to you, and providing this information in the cover letter is very rarely going to improve your application.

If the humanitarian NGO does specifically ask for an expected salary, put this at the end of your cover letter in a short one or two sentence paragraphs along with your estimated start date if this is also requested.

Don’t Put a Photograph

As a general rule, do not include a photograph of yourself in your cover letter for a humanitarian job application. Although in some cultures it appears to be more common for people to include a photograph of themselves in their application, often it does not add to the quality of the application and only distracts from the points being made on the strength of the candidate.

Unless the humanitarian NGO specifically asks for a photograph to be included, which is very are, do not put one voluntarily on your cover letter.

If you are asked to include a photograph of yourself in your cover letter for a humanitarian job, or in your country it is very much expected to include a photograph, there are few things to remember.

Firstly, make sure the photograph is well taken and you look professional. Avoid casual photographs or cropping one with multiple people in it. Also, be sure to avoid passport style photographs! Everyone knows – no one looks good is a passport photo!

As said, unless the humanitarian NGO directly requests for a photograph to included in the cover letter, do not put one. A good rule to follow is to not provide more information than the NGO recruiter needs to see you as a strong candidate. A photograph doesn’t tell the NGO recruiter anything about your skills for humanitarian work, your knowledge of the aid sector or passion for the job. Therefore, including a photograph doesn’t help the recruiter select you as a good applicant for a humanitarian job, and so it is best not to include one.  

If you want to learn more about how to become a humanitarian worker, explore our list of the top humanitarian aid online courses here .

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Land your dream job, your guide to crafting a nonprofit cover letter.

If you’re applying to multiple jobs in the social-impact sector, you may be tempted to use the same cover letter in all of your applications, even when the organizations have different focus areas. While it can seem like this tactic is saving you time, it may actually keep you from moving on to the interview round for a role that truly matches your background and interests.

When job postings ask you to submit a cover letter, think of it as less of a nuisance and more of an opportunity to show why you’re the best candidate for the job. This extra space allows you to present a deeper look into your professional story and expand past the details found on your resume.

But first… make sure you follow the directions!

Take a careful look through the job posting and note specific application instructions. Does the hiring organization want you to submit your application through email? Is there a form you need to complete online? Should your materials be included in a single PDF?

Watch out for required tasks , such as any specific questions to address in your cover letter or work samples to include with your application. Believe it not, something as simple as following instructions will help you stand out from the crowd.

How to write a nonprofit cover letter

The format of your cover letter can remain consistent across every job application you send, but the content should be specific, honest, and reflect your excitement about the role. You’ll want to stick to relevant professional and personal details, but don’t forget to let your passion shine through.

To save on time without skimping on details, we’ve broken the cover letter down into four focus areas:

1. Show off what you know about the organization

A good rule of thumb is to only use “To Whom it May Concern” when you truly have no idea who will be in charge of your application. Do some digging to find the name of the person who would be your potential supervisor, or consider addressing your cover letter to the head of HR or recruitment at the organization.

When you’re ready to do some actual writing, focus your introductory paragraph on the role at hand. State your interest in the organization, as well as what you know about their mission. Then, summarize your experience in the field and whether you’ve worked in similar capacities.

2. Tell a compelling story (not a life story) 

Your next paragraph should focus on the past roles that are most related to the position (i.e. don’t just rewrite your resume). When the job description calls for certain skills, mention projects that align with what the organization is looking for so they know you can actually do the work involved.

This paragraph is also a good place to mirror the language of the job description, especially when it comes to action verbs and important terms. If the organization uses an automated applicant tracking system (“ATS”) to manage applications, then including the right keywords can help to ensure that an actual human reads your materials. 

3. Highlight your commitment to social impact

If you’ve previously worked for a nonprofit, mention your familiarity with the sector and how your experience will help you in this new role. The job description may include some nonprofit lingo , so make sure that you understand and can apply the same language in your cover letter.

Don’t be afraid to share more about your side hustles, volunteer work, or passion projects that relate to the role. These details can help hiring managers understand why you want to be a program coordinator or development assistant for their organization specifically. Note: this is particularly important if you’re a sector-switcher who has limited experience in a mission-driven environment.

4. Close it out with a “thank you”

You’ve already done the work of sharing your most relevant experience, strengths, and interests, so it’s time to wrap it up. Thank the hiring manager for their time, and express your excitement for hearing about next steps.

Customization and careful attention to detail are key when you’re aiming to impress a potential employer. Take a final look through your cover letter to check for typos and other errors you may have overlooked before you hit send.

Pro Tip: Test your eye with our proofreading quiz to make sure you don’t make the same mistakes in your own application materials.

Return to this guide whenever you’re applying for a nonprofit job—we hope it will help you find a position that marries your background and interest in social impact!

If you think a grad degree could help you land the social-impact role of your dreams, take a look through these common grad programs and learn how they connect to the sector.

I oversee the content and resources we share at Idealist to help organizations, prospective grad students, and job seekers make an impact in their personal and professional lives. In my spare time, I love to read, cook, and explore NYC's parks.

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Sample Cover Letter for UN (United Nations) Jobs

Are you interested in pursuing a career with the United Nations? A well-crafted cover letter can greatly enhance your chances of landing a position within this prestigious organization.

In this post, we provide you with two sample cover letters that you can use as a starting point to create your own winning UN cover letter.

UN cover letters come in various forms, so it’s essential to choose a style that aligns with your circumstances. Whether you opt for a formal or informal tone, it’s crucial to tailor your cover letter to the specific job requirements and showcase your relevant skills.

Sample Cover Letter 1 presents an example of an Administrative Assistant applying for a position at the United Nations’ Houston Office. The candidate emphasizes their exceptional clerical skills, hands-on experience, and ability to handle various administrative tasks. The letter showcases the candidate’s enthusiasm and includes a promise to follow up on the application.

Sample Cover Letter 2 demonstrates a more generalized approach, suitable for various positions within the United Nations. The candidate expresses their passion for international development and human rights and highlights their expertise in driving positive change. This letter emphasizes the candidate’s educational background, research skills, and cross-cultural communication abilities.

Feel free to modify these sample cover letters to suit your unique qualifications and job requirements. Remember to showcase your skills and experiences effectively, aligning them with the United Nations’ mission and values.

In addition to the sample cover letters, we also recommend checking out our United Nations (UN) Resume Format and Sample, UNDP Resume Sample, and UN Internship Cover Letter Sample for further guidance and inspiration.

Leverage the power of a well-written cover letter to make a strong impression and increase your chances of securing a rewarding career with the United Nations.

UN Job Cover Letter Sample 1

Mary Brown (000) 657-0101

November 8, 2023

Mr. Adam Doe Personnel Manager United Nations 323 Main Street Houston, TX 32101

Re: Administrative Assistant Position

Dear Mr. Doe:

As a passionate and dependable administrative professional. I am writing to apply for an Administrative Assistant position at the United Nation’s Houston Office. Owing to my exceptional clerical skills and hands-on experience in the administrative arena, I feel confident that I am a good candidate for this job.

Through my work as an Administrative Assistant for The University of Ontario, I have built a strong record of attaining progressively responsible management positions during my short career.

Specifically, I have a demonstrated ability to:

• Handle all aspects of general office coordination
• Maintain office calendar to organize workflow and meeting
• Answer telephones and transfer calls
• Perform general clerical duties such as bookkeeping, copying, faxing, mailing, and filing

The attached resume details my specific skills pertinent to your needs.

As an enthusiastic candidate, I would like the opportunity to meet with you in order to discuss your expectations in greater detail. I will call you next week to follow up on my job application. Should you have any additional questions, please feel free to call me at (000) 657-0101.

Thank you for your time and consideration. I look forward to hearing from you soon.

(Sign here) Mary Brown

Attached: Resume and Reference Letters

UN Job Cover Letter Sample 2

[Your Name] [Phone Number] [Date]

[Recipient’s Name] [Title] [Department] [Address] [City, State, ZIP Code]

Re: [Position Title]

Dear [Recipient’s Name],

I am writing to express my strong interest in applying for a [Position Title] position with the United Nations. As a highly motivated and dedicated individual with a passion for international development and human rights, I am confident that my skills and experience align perfectly with the mission and values of the United Nations.

With a [mention number of years] of experience working in the development sector, I have gained a comprehensive understanding of the challenges and opportunities faced by communities around the world. Throughout my career, I have consistently demonstrated my ability to drive positive change through various projects and initiatives. From implementing sustainable development programs to advocating for gender equality, I have a proven track record of successfully tackling complex global issues.

My educational background in [mention relevant qualification] has equipped me with a strong foundation in [mention relevant skills or knowledge]. I am adept at conducting research, analyzing data, and developing innovative solutions to address social, economic, and environmental challenges. Additionally, my experience working in diverse cultural settings has honed my interpersonal and cross-cultural communication skills, enabling me to effectively collaborate with colleagues and stakeholders from different backgrounds.

I am particularly drawn to the United Nations’ commitment to promoting peace, security, and sustainable development. I believe that my expertise, combined with my passion for social justice and equality, would make valuable contributions to the organization’s efforts in achieving its goals. I am eager to leverage my skills and experience to contribute to the United Nations mission in [mention the specific area of interest or expertise].

Enclosed is my resume, which provides further details of my qualifications and accomplishments. I would welcome the opportunity to discuss my candidacy with you in more detail and demonstrate my suitability for the position. Thank you for considering my application.

[Your Name]

Recommended Posts For You:

• United Nations (UN) Resume Format and Sample
• UNDP Resume Sample
• UN Internship Cover Letter Sample

9 thoughts on “ Sample Cover Letter for UN (United Nations) Jobs ”

Thank you very much for the sample Cover letter. It is simple and nice. I am mainly concerned with where you see an advert for a job in UN but you have never done such a job but you have picked experience that you can use in this job. It becomes difficult in coming up with a cover letter.

Hi Emily Thank you for your appreciation. In your cover letter, you can mention your relevant skills and knowledge obtained through your non-relevant jobs and education.

Thank you very much for the cover letter sample. I however have a question. 1. Is a cover letter the same as a motivational statement?

Thank you for your question.

The difference between a motivation letter and a cover letter is that a cover letter gives specific examples of how your experiences and skills match the job description provided by the employer. Whereas a motivation letter focuses more on your personality, career interests, passion to work for the employer and motives for applying.

If a job asks for a motivation letter, but not a cover letter, do you need to add a cover letter anyway? Perhaps in the attachment section? Resources online mention cover letters, but I haven’t seen a UN job ask for one yet.

Hi Sam No, you do not need to add a cover letter separately. A motivation letter is basically a cover letter that focuses on your personality, intentions, and reasons for applying for a specific job.

Do I need to write the subject or a reference in my cover letter for a un job?

Sample 2 is the best cover letter I have ever read. Thank you Sam

We are so glad to hear that Sample 2 was helpful to you! If you have any questions or need further assistance as you craft your cover letter for the UN, feel free to ask. Best of luck with your job application – We hope it opens doors to a fulfilling career with the UN!

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Letter Templates & Example

Best Cover Letter Template for NGO Applications

Looking for ways to craft an effective cover letter for your NGO job application? Look no further! You have arrived at the right place. Our comprehensive cover letter template for NGO is here to help you showcase your skills and experience while highlighting your enthusiasm to work in the non-profit sector. Whether you are applying for a position in an animal welfare organization or an education-oriented NGO, our templates have got you covered. They are easy-to-use and can be customized to match your individual needs. So, what are you waiting for? Check out our cover letter template for NGO, grab the examples, make changes, and land your dream job in the social sector today!

The Best Structure for a Cover Letter Template for NGOs

When applying for a job in the non-governmental organization (NGO) sector, having a well-structured and tailored cover letter is crucial. A cover letter provides the perfect opportunity to express your passion for the organization’s mission and showcase how your skills and experience align with their values and goals. Here is a recommended structure for the best NGO cover letter template.

First paragraph: Start by introducing yourself and explaining why you are interested in the position. This is a great chance to show your enthusiasm for the organization’s mission and values. Additionally, you can mention how you found out about the job opening and any personal connections you may have with the organization.

Second paragraph: This section should focus on highlighting your relevant skills and experience. Carefully read the job description and select a few key responsibilities and qualifications that you have experience with. Use specific examples to explain how you have excelled in similar roles or projects. This is also an excellent opportunity to showcase any unique skills or qualifications that make you stand out from other applicants.

Third paragraph: This is where you explain why you believe you would be a good fit for the organization. Discuss how your values align with those of the NGO and how you would contribute to their mission. Mention any relevant volunteer work or extracurricular activities that demonstrate your commitment to social justice and human rights.

Fourth paragraph: In the final paragraph, thank the hiring manager for considering your application and express your enthusiasm to meet with them in an interview. Provide your contact information and invite them to reach out to you if they have any further questions or require additional information.

In conclusion, following this recommended structure for an NGO cover letter will ensure that you present yourself as a well-qualified, passionate candidate for the position. Tailoring your cover letter to the specific NGO and position will help you stand out from other applicants and improve your chances of getting hired.

NGO Cover Letter Templates

Application for ngo program coordinator position.

Dear Hiring Manager,

I am writing to express my interest in the Program Coordinator position at your NGO. I am a dedicated professional with over five years of experience in community development, project management, and partnership building. I have a proven track record of executing successful programs and building strategic alliances with various stakeholders.

In my current role as a community development specialist, I gained extensive experience in planning and implementing projects that aim to improve the lives of marginalized communities. I also have a background in building strategic partnerships for NGOs to leverage their impact and ensure the sustainability of their programs.

I am excited about the opportunity to contribute my skills and experience to your organization and help create meaningful change in the community. Thank you for your consideration.

[Your Name]

Volunteer Application for an Upcoming Event

Dear Volunteer Coordinator,

I am writing to express my interest in volunteering for the upcoming event at your NGO. I am passionate about social justice and community empowerment and believe in the importance of supporting causes that aim to make a positive impact on people’s lives.

I have previous experience in event planning and coordination, including volunteer management, fundraising, and logistics. I am confident that my skills and experience will be an asset to your event and contribute to its success.

Thank you for the opportunity to apply for this volunteer position. I am excited about the prospect of working with your team and contributing to your mission.

Congratulatory Letter for NGO’s Success

Dear [NGO Name] Executives,

I am writing to extend my heartfelt congratulations on [NGO’s recent accomplishment]. Your inspiring work has made a significant impact on the lives of many, and my admiration for your dedication and passion cannot be overstated.

Your [NGO’s specific achievement] is a testament to the hard work and perseverance of your team and a source of hope for those facing similar challenges. I am proud to support your work and look forward to seeing your continued impact in [cause/issue].

Thank you for your tireless work in [cause/issue]. Your commitment to creating a better world is truly remarkable.

[Your name]

Donation Request for Upcoming Project

Dear [Donor’s Name],

I hope this letter finds you well. I am writing to request your support for our upcoming project at [NGO Name]. Our program aims to [purpose of the project] and improve the lives of those in need. Your contribution will help us achieve our goals and make a meaningful impact in the [community/issue].

We believe that every individual deserves access to [specific need], and your donation will help us provide this essential service to those in need. Your generous contribution will enable us to [specific actions/reach a specific target].

Thank you for considering our request and for your continued support of our organization. Together, we can make a difference in the lives of many.

NGO Partnership Proposal

I am writing to propose a partnership between our organizations. As fellow advocates for [cause/issue], I believe that our collaboration would have a significant impact on the [community/issue] we both serve.

Our organizations share a commitment to [common goal/mission], and I believe that a partnership would leverage our strengths and create a more robust impact on our shared cause. Our proposed partnership includes [specific actions/services].

Please let me know if you are interested in exploring this opportunity further. I look forward to the possibility of working together to make a positive difference in the lives of many.

Congratulatory Letter for Successful Campaign

Dear [Campaign Name] Team,

I am writing to extend my congratulations on the success of your [campaign name]. Your tireless work has paid off, and your impact on the [community/issue] you serve is truly inspirational.

Your campaign’s [specific result] is a testament to your team’s dedication and vision. Through your efforts, you have created meaningful change and provided [specific benefit] to those in need.

Thank you for your commitment to [cause/issue] and for sharing your passion with the world. Your campaign has made a profound impact, and I look forward to seeing your continued success in the future.

Congratulations once again on this significant achievement.

Internship Application for NGO Position

I am writing to express my interest in the internship position at your NGO. As a recent graduate of [major/field], I am eager to gain experience and contribute to a cause that aligns with my values.

I have a passion for [cause/issue] and have been actively involved in [volunteering/activism/community outreach] for several years. I am excited about the opportunity to learn and grow with your organization and contribute my skills and knowledge to your mission.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Cover Letter Template Tips for NGO Jobs

Applying for a job at a non-governmental organization (NGO) can be a highly competitive process. With so many qualified candidates vying for the same position, it’s important that your cover letter stands out and makes a strong impression on the hiring committee. Here are some tips for creating a cover letter template that will help you land your dream NGO job:

1. Customize your cover letter for each job application. While it may be tempting to use a standard cover letter template for all of your job applications, this can make you look lazy and unimpressive to hiring managers. Instead, take the time to research the NGO you’re applying to and tailor your cover letter to showcase your skills and experience in a way that aligns with the organization’s mission and values.

2. Highlight your relevant qualifications and experience. While it’s important to customize your cover letter for each job application, this doesn’t mean you need to start from scratch every time. Keep a master version of your cover letter template that includes all of your relevant qualifications and experience, and then tweak it as needed for each new job application.

3. Keep it concise and to the point. Your cover letter should be no more than one page in length and should concisely articulate why you’re the best candidate for the job. Avoid using flowery language or long-winded sentences, and instead focus on getting your key points across in a clear and compelling manner.

4. Use concrete examples to illustrate your skills. Rather than simply stating that you have strong communication skills or experience managing teams, use concrete examples from your work history or academic background to demonstrate your abilities. This will make your application more memorable and help it stand out from the crowd.

5. Close with a strong call to action. Your cover letter should end with a call to action, such as requesting an interview or expressing your enthusiasm for the opportunity to work at the NGO. This will leave a positive impression on hiring managers and increase your chances of securing an interview.

Cover Letter Template for NGO: FAQs

What is a cover letter for an NGO?

A cover letter for an NGO is a document submitted along with a job application to express your interest in a specific position at a non-governmental organization and to highlight your qualifications and skills that make you a suitable candidate.

Why is it important to write a cover letter for an NGO?

Writing a cover letter for an NGO job is important because it gives you the opportunity to showcase your skills and experiences related to the position you are applying for. This can set you apart from other candidates and increase your chances of being hired.

What should be included in a cover letter for an NGO?

A cover letter for an NGO should include your contact information, a brief introduction explaining who you are and why you are interested in the position, a summary of your relevant experience and skills, and a closing statement expressing enthusiasm for the opportunity to interview.

How can I make my cover letter stand out?

To make your cover letter stand out, you can tailor it to the specific requirements of the position and organization you are applying to. Use specific examples of past experience and achievements that relate to the job requirements, and keep the tone professional and enthusiastic.

Should I include my salary expectations in my cover letter for an NGO?

It is not necessary to include your salary expectations in your cover letter for an NGO job. You can address this topic during the interview process if it comes up.

What is the recommended length for a cover letter for an NGO?

A cover letter for an NGO should be concise and to the point. It is recommended to keep it to one page and use clear and concise language to convey your qualifications and interest in the position.

Should I submit my cover letter in a specific format?

You can usually submit your cover letter for an NGO job in either a Word document or PDF format. Check the job application instructions to be sure. Make sure to follow the submission instructions carefully to ensure your application is considered.

Go Ahead and Give it a Shot!

With the help of this cover letter template for NGO, you’re now one step closer to landing your dream job. Remember to personalize it, showcase the right skills and express your passion for the nonprofit sector. Thank you for reading and good luck with your job search! Don’t forget to check back for more helpful tips and advice on our website. We wish you all the best!

Effective Cover Letter Sample for NGO Job Opportunities 5 Effective Cover Letter Templates for NGO Jobs Cover Letter Sample for NGO Program Officer: Tips and Examples 10 Impressive Cover Letter Sample for NGO Project Officer Positions Impress with Your Skills: Cover Letter Sample for Volunteer Work Cover Letter Examples for Kennel Attendant: Crafting a Winning Introduction

Must Read! FREE Sample Cover Letter To Use When Applying For NGO Job Today

Choose your goal below:

By Kibet Tobias Are you applying for an NGO job in Kenya ? Do you need to write a cover letter for a job? Well! Your cover letter is your first, and best, chance to sell you to the employer on your candidacy for employment, so make sure it’s perfect. It takes a little extra time, but be sure to write a unique cover letter for each job. Your cover letter should be specific to the position you are applying for, relate your skills and experiences to those noted in the job posting. It can be helpful to look at cover letter samples when writing your own. A sample can help you decide what to include in your letter, and how to format the letter. Read through this sample, and customize your own cover letter that shows why you should be selected for an interview.

Here Is A Sample Cover Letter For NGO Job For A Program Officer

Your Name P. O. BOX XXX-00100 Nairobi. 22nd February 2018, The Hiring Manager, ABC Kenyan NGO, P.O. Box XXX-00100 Nairobi. Dear Mr Oluoch, RE: Application For A Programme Officer Position Following your advert regarding the position on Career Point Kenya website on 22nd February 2018, I forward my application in response. I possess Bachelors degree in Development Studies and experience with data collection through surveys, observations, interviews, and focus groups. I am especially interested in this position for several reasons. First, I have over 2 years of thoroughly enjoyable experience in working closely with community service organizations at the local and state levels. Second, I have conducted several practical studies of community service organizations which have resulted in strengthening their roles at the local level. Furthermore, my research work has placed me at the center of the policy process where I have worked effectively with government officials and other community groups and helped create solutions to domestic violence at the county level. I have practical experience in project planning, implementing of project interventions, budgeting, report writing, documentation, supervision, monitoring & evaluation, linkage negotiation, coordination, facilitating meeting, seminar, workshops and campaign etc; My communication skills will also come in handy as I am comfortable making presentations to large groups of people while demonstrating integrity and understanding during interactions with the public. I strongly believe that my competency of precise knowledge on management along with the experience will contribute in making a good outcome for your projects and organization as well. Thank you for your time and consideration and I look forward to hearing from you soon. Yours truly , (Signature) Your Name The writer is a content writer at Career Point Kenya. For any Cover letter queries contact [email protected].

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Useful Phrases and Language For Your NGO Cover Letter

Cover letters are challenging. No one enjoys writing them. When written carefully, cover letters give you an advantage over other job applicants. They expand on your resume and reveal more about who you are. When thinking about how to write your NGO cover letter, think like the person hiring you. What will stand out to them? Beginning with your introduction and leading up to the end, here are useful phrases and language that can separate you from the bulk of applicants.

Introducing your letter

Passion alone isn’t sufficient. Simply stating that you’re excited about the company won’t grab anyone’s attention. Contextualize that excitement with something specific. Has the organization done anything newsworthy recently? Is there a particular project/campaign they’ve worked on – past or present – that you’re especially impressed by? Express your enthusiasm about these specifics, then state how your skills and experience match the organization’s values and goals. Including something about the organization and yourself in the introduction shows you’re excited about the job, you know what the organization has been up to recently, and that you’re a good match. If you know someone in the organization, your introduction is the best place to mention this.

Elaborating on your skills with action keywords

You want to be careful not to copy the job description too closely. If it sounds like you just copy-and-pasted the whole desired skills section, you’re doing something wrong. You’re most likely not being specific enough. You want to mirror the language while showing that your specific experiences support those skills.

Employing action verbs

Action verbs are also important to your cover letter. These verbs describe the different things you’ve done in your previous positions. Think about your work experiences. Have you helped programs get off the ground? Led a team on a project? The action verbs there are “helped” and “led.” Choosing powerful action verbs gives your cover letter punch and highlights your experiences more effectively. Is “helped” the best action verb you could use? Consider alternatives like “assisted,” “advised,” “supported,” or “aided.” For “led,” a word like “facilitated,” “piloted,” “coordinated,” or “spearheaded” is punchier. Choosing your action verbs carefully polishes and sharpens your cover letter. You’re making the most out of a very limited space.

Closing your cover letter

Sample cover letter for Full Time position at NGO

Program officer.

APPLICATION LETTER

Abraham Selamu

+251-911-785701 or +251-924-105758

May 31, 2016

To: Ethiopian Red Cross Society (ERCS)

Addis Ababa

Subject: - Applying for job vacancy announcement Head, Programs Division

I am applying for the Head, Programs Division position in your esteemed organization and my credentials match the requirements in your advertisement.I have credentials and work experiences on Program management i.e. monitoring and evaluation, human resource and financial management. This is exactly the type of position that I have worked in some organizations and I have been looking for.

I hold an advanced MA degree in Development Economics and BA degree in management with above seven years’ experience; I offer a good combination of Project Management and M&E development and implementation experience on livelihood development, HIV prevention, OVC care and support, and capacity building programsin Oromia, Amhara and SNNPR regions. I Have exceptional experience on managing HIV/AIDS prevention, care and support projects: Trans ACTION care and support project: MULU MARPs HIV/AIDS combination prevention project, OVC care and support: Developing community level care and support for PLHIV OVC and their families affected by HIV/AIDS: projects funded from USAID, Handicap International, CIDA, EU and CCRDA.

I have also good partnership and communication skill and experience with governmental, CBOs and non-governmental organizations including ERCS in East Shewa zone in both formal and informal ways. My experience in proposal development and preparation of quality report to donors and stakeholders coupled with my determination and record of professional achievement, would make me a valuable asset to your organization. In collaboration with my teams, I have developed, win and implementing HIV related projects in SNNPR and Oromia regions. I have demonstrated the ability to fulfil my previous duties in different projects and organizations in an efficient and professional manner, including maintaining the highest standards of beneficiaries’ safety, motivation and care.

I have extensive knowledge of quality control, data validations, statistical methods and IT (MIS, tool box, data base management and, DHIS2, Excel and E-VIEW) applications. My personal skills include having excellent verbal and written skills combined with a friendly and outgoing personality with the ability to work as part of a team efficiently.I am able to take on the responsibility of this position with one month time, and have the enthusiasm and determination to ensure that I make a success of it. Thank you for taking the time to consider this application and I look forward to hearing from you in the near future.

Yours faithfully,

How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you 1.9 times more likely to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to get someone to read your resume and ultimately offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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