How to upload and manage files on Microsoft Teams
Did you start using Microsoft Teams for work? In this guide, we'll help you get started managing files on the platform.
Microsoft Teams isn't just a platform to communicate with colleagues, whether you work from home or the office. It's also a platform to collaborate in real-time and share files without having to break the workflow.
Although, for the most part, uploading, sharing, and collaborating with files (Word, Excel, PowerPoint, pictures, etc.) is a straightforward process, Microsoft Teams uses different storage technologies, including OneDrive for Chat and SharePoint for Teams, which can make tasks a little confusing at first, because of the options and restrictions depending on the experience.
In this Windows 10 guide, we'll walk you through the steps to get started uploading and managing files using Microsoft Teams.
How files storage works on Microsoft Teams
How to upload files on microsoft teams, how to add cloud storage on microsoft teams.
On Microsoft Teams, there two types of storage, including SharePoint and OneDrive for Business.
If you share files on a team (channel), then those files will store in account's SharePoint folder, which can be found using these steps:
- Open Microsoft Teams .
- Click on Files .
- Click on Microsoft Teams .
- (Optional) Click the menu (three-dotted) button next to the file to access the context menu with options to view the file online, download, or get the link to share the file with other colleagues.
Once you complete the steps, the files will appear on the right side. If you don't see a particular file, you can click the Refresh button from the top-right corner.
If you ever download a file to your computer, it'll be accessible from the specified location, but in the "Files" tab of Teams, you'll also find a Downloads section with the history of your downloaded files. If you click the file within this section, it'll open from File Explorer.
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The files stored in the Microsoft Teams section will only be available for all the members of the channel.
OneDrive for Business
If you share a file privately with one or more people, the file will store in the Teams account's OneDrive for Business folder, and they can be found using these steps:
- Click on OneDrive .
- Click the folder containing the files.
- Click to open the file.
The experience is similar to the OneDrive interface available on the web, including options to create a new folder, upload files, sync content, and copy a link for sharing. Also, unlike the Microsoft Teams section, you can use the menu option from the top-right corner to change the view of files to list, compact, or tiles.
Although the uploading and sharing files is a straightforward process, the steps and restrictions will be different depending on whether you're using the chat or team channels.
Upload files to Microsoft Teams folder
Despite the ability to manage files stored in the SharePoint folder (Microsoft Teams) from the "Files" tab, it's not possible to upload files using this interface. Instead, the only way to upload files to this storage is to share the file directly into the group channel.
To upload files to Teams, use these steps:
- Click on Teams .
- Select the team (channel).
- Click the Attach button from the message section.
- Click the Upload from my computer option.
- Select the file.
- Click the Open button.
- Click the Send button.
Once you complete the steps, the files will be visible for anyone in the channel, and will appear in the "Microsoft Teams" section of "Files." After uploading the file, you can refer to the same item by selecting the Microsoft Teams option from the Attach menu.
Upload files to OneDrive folder
On the other hand, you can upload files to the OneDrive folder directly using the "Files" tab, but these files will only be available to you. Also, files you share privately with other colleagues using "Chat" will appear in this folder, but again, they'll only be visible to you.
To upload files to the OneDrive folder using the "Chat" tab, use these steps:
- Click on Chat .
- Select a recent chat (or start a new one).
- Click the Upload from my computer option. (Or the OneDrive option, if the file has been already uploaded.)
After you complete the steps, the recipients will be able to access the file from the chat history, but only you will be able to access the file through the OneDrive folder in "Files." However, you can always use the Files tab inside of "Teams" or "Chat" to quickly access the files shared in those areas.
Uploading files directly without sharing
To upload files directly to the OneDrive folder using the "Files" tab, use these steps:
- Click the OneDrive tab.
- Click the Upload button.
- Select the files.
Using the OneDrive folder, it's also possible to create new Office documents and even connect your work (not personal) OneDrive account to sync files.
Download files
Although files are always available within the experience, you can also download them from anywhere as long as it's visible to you.
To download a file on Microsoft Teams, use these steps:
- Hover over the file and click the three-dotted button.
- Select the Download option.
Once you complete the steps, the document will download automatically in the Downloads folder.
If the button isn't available, you can always click the file to open it on Teams, and then click the Download button from the top-right side.
Share files
You can also create a shareable link of a file, which you can then share with other colleagues.
To share a file available on Teams, use these steps:
- Hover over the file and click the three-dotted button from anywhere.
- Click the Copy link option to copy the link to the clipboard.
- Send the link via email or instant messaging.
After you complete the steps, you can send the link to anyone, but only members of the channel will be able to access the file.
On Microsoft Teams, you can also integrate other cloud storage services, such as Dropbox, Box, ShareFile, and Google Drive.
To add a Google Drive account (for example), use these steps:
- Click the Add cloud storage button.
- Select the storage service. For example, Google Drive .
- Confirm your Google account information.
- Click the Next button.
- Confirm your password.
- Click the Sign in button.
- Confirm your two-factor authentication code (if applicable).
- Click the Done button.
- Click the Allow button.
Once you complete the steps, you'll have access to view and share files from your Google Drive account.
When integrating a third-party storage service to Microsoft Teams, you can share files inside any of your teams, but for some odd (or security) reason, you can't share these files privately using the chat. However, if you must share a Google Drive file privately to one or multiple people, you can always download the file and then upload it manually to the chat session.
Mauro Huculak is technical writer for WindowsCentral.com. His primary focus is to write comprehensive how-tos to help users get the most out of Windows 10 and its many related technologies. He has an IT background with professional certifications from Microsoft, Cisco, and CompTIA, and he's a recognized member of the Microsoft MVP community.
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Microsoft Teams: How to Hand In Assignments
Microsoft Teams is one of the most popular tools for remote learning. Millions of teachers and students worldwide rely on Teams for hosting or attending online classes and tracking assignments.
Speaking of assignments, if you’re not sure what are the steps to follow to turn in assignments in Microsoft Teams, this guide is for you.
How to Hand In Assignments in Microsoft Teams
- First, go to your classroom.
- Then select the General channel.
- The list of your assignments will appear on the screen. It’s filtered by the due date. In this manner, you’ll know what assignments are urgent and which can wait.
- Select your assignment card . Open it and check the assignment details.
- Hit the Turn in button to submit your assignment. Your teacher can now check your assignment and the files you attached to it.
Keep in mind that the maximum file size is 500MB. You can add up to 10 additional resources for each assignment.
The Assignment Hand-In Status
The status of the Turn in button may vary depending on whether you met the deadline or not.
- Turn in late . This status indicates you’re submitting your assignment after the due date. The good news is that your teacher has allowed late hand-ins. You’re lucky.
- Not turned in . This status is visible if you failed to meet the deadline for handing the assignment in. The bad news is that your teacher hasn’t allowed late turn-ins.
- Undo turn in . Use this button if you need to edit the assignment you already handed in.
- Turn in again . You can use this button to upload the edited version of an assignment you previously submitted.
Make sure to always hand in your assignment on time. Stay organized and try to meet the deadline.
Author Madalina Dinita
Madalina has been a Windows fan ever since she got her hands on her first Windows XP computer. She is interested in all things technology, especially emerging technologies -- AI and DNA computing in particular.
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Organize content, create assignments, and assess learners’ understanding in Teams
Learn how to use Classwork to organize content, Grades to streamline assignments, Microsoft Forms to simplify assessments, and Insights to track academic and SEL trends.
Learning objectives
Upon completion of this module, you'll be able to:
- Create and organize class resources and assignments efficiently with Classwork in Microsoft Teams.
- Create, distribute, collect, and grade assignments with Assignments in Microsoft Teams.
- Create and embed polls, quizzes, and surveys with Microsoft Forms.
- Track learner progress with Insights in Microsoft Teams.
ISTE Standards for Educators :
Educator - Citizen
Educator - Facilitator
Educator - Collaborator
UNESCO Standards for Educators :
Application of Digital skills
Organization and Administration
- Introduction min
- Organize class resources and assignments with Classwork min
- Customize Assignments to support learning goals and foster engagement and collaboration min
- Check for understanding with Forms in Teams min
- Create assignments in Teams min
- Maximize flexibility with the Assignments app min
- Support efficiency with the Grades app min
- Improve learner outcomes with the feedback cycle min
- Teams provides insights min
- Knowledge check min
- Summary min
How to Post Assignments to Specific Channels in Teams
Sara Wanasek
Keeping your students organized and on top of their work can get a little chaotic – especially when there is a mix of digital and paper assignments. When working within Microsoft Teams , the General Channel is the default for posting any assignments and updates to students. This leads to a messy Channel if you are posting often. However, we can help you to stay more organized and fix this up – try to post assignments to specific channels instead.
If you have assignments for specific units or groups of students, you can now post these notifications on that specific channel. Unfortunately, Teams doesn’t allow you to do this for private channels, so make sure they are open! If you do have an assignment that is only for a few specific students, you will have to assign the work to them separately. We go through how to post assignments to specific channels and students below. If you are ready to get your Teams organized, start reading!
Assign to a Specific Channel
To start to post assignments to specific channels, go into your Assignments tab in Microsoft Teams and create a new assignment. Fill out all of the assignment details that you want to add. At the bottom of the page, you will notice a line that reads “ Post Assignment Notifications to this Channel: General .” Next to it, click on the Edit button.
You will see the different channel options that you can choose. Choose which channel you will want the assignment notifications to go to, and click done . Then, don’t forget to click Assign to send the assignment to your students. You can go into the channel you chose and see the assignment notification there.
Don’t see all your channels when editing where to post the assignment notifications? Note that you are unable to choose private channels. For a workaround here, you can instead assign work to specific students.
Assign to Specific Students
Many teachers create private channels for students to do group work or to easily separate students and give them different versions of the same assignments. When assigning work, it would be nice to also post the assignment notifications to that channel, but unfortunately, Teams doesn’t allow you to do this in private channels. Instead, we will have to manually choose and assign the work to these groups of students.
To begin, we will create a new assignment from the Assignments tab in your Team. Once all the details are added in, you can choose which Team and which students to assign this to. Instead of choosing All Students , you can pick and choose which students will receive this assignment. You can go through your class list and choose the students. You will notice that you are not able to edit where the notifications are posted after you have done this.
Once the work has been assigned, students will receive a notification on their end that they must complete the work. Unfortunately, they won’t receive a notification in any of their channels, but they will know they still must do the assignment.
There are many different ways to use Teams and make it easier for you and your students to stay on top of their work. Hopefully, to post assignments to specific channels and to specific students are 2 ways that you can implement them in your routine. For other Teams Tips & Tricks, check out the articles below:
- Microsoft Teams For Online Teaching – A Guide For Teachers
- Step-By-Step Tutorial For Using Class Notebook In Microsoft Teams
- Creating An Assignment With a Class Notebook Page
- Best Ways To Use The Collaboration Space in Class Notebook
- How to Use the Brand New Breakout Rooms Feature in Microsoft Teams
- 15 Microsoft Teams Tips and Tricks for Teachers
About Sara Wanasek
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- Start a chat with others
- Send and read
- Send a file, picture, or link
- Send a loop component
- Send an emoji, GIF, or sticker
- Send Praise to people
- Read receipts
- Use suggested replies
- Like or react to messages
- Chat in a Teams meeting
- Share your screen in a chat
- Reply to a specific message
- Share a link to a specific message
- Forward a message
- Use file suggestions
- Record a video clip
- Use text predictions
- Send Viva Topics
- Schedule chat messages
- Format a message
- Edit or delete a message
- Delete a chat thread
- Copy and paste
- Mark as important or urgent
- Pin a chat message
- Hide, unhide, mute, pin, or mark a chat as unread
- Open a chat in a new window
- Add or invite people outside your org to a chat
- Search for messages
- Translate a message
- Change the spacing
- Leave or remove someone from a group chat
- Personalize your group chat image
- Chat with someone on Teams for personal use
- Chat with members from distribution list or M365 group
- Manage chats with the Teams mobile app
- Use slash commands
- Send code snippets in a message
- Use Markdown formatting
- Use Immersive Reader
- Share to Outlook from Teams
- Send messages to skype for Business users
- Share a contact in chat
- Do your one-on-ones with Teams chat
- Use Teams with skype
- Accept people outside your org
- Block or unblock people outside your org
Personalize your group chat image in Microsoft Teams
Make your group chat stand out by customizing the image. Upload your own image, or choose from a gallery of illustrations and emojis.
Imaged can be added, changed, or removed on Desktop or Web.
Above the chat, hover over the profile picture to the left of the group's name to select Change profile picture.
A new window will open with the option to upload your own image or choose a pre-set illustration, or an emoji.
If choosing an illustration or emoji, simply find the one you want, and select Save.
To edit the image again, or to return to the default image, repeat the steps to select the default or a different image.
Maximum size for photo upload is 4MB.
Images are currently not supported in meeting chats or 1:1 chats.
Muted group chats will show the mute icon instead of the group chat image.
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IMAGES
VIDEO
COMMENTS
To turn in an assignment: Navigate to the desired class team, then select Assignments . You can also use your search bar to search for an assignment by keyword. Your Assigned work will show in order of due date. Select any assignment card to open it and view the assignment's details. Tip: Select the Expansion icon (diagonal, double sided ...
Create assignments for your students in Microsoft Teams for Education. Manage assignment timelines, add instructions, create resources to turn in, and more. Note: Assignments is only available in class teams. You can assign assignments to classes of up to 1000 students. Classes larger than 300 can't use a Class Notebook or Makecode.
Do you need to submit an assignment in Microsoft Teams on your laptop? Watch this how-to video and learn the steps to upload your work, add comments, and turn in your assignment. You can also view ...
The Assignments and Grades features in Teams for Education allow educators to assign tasks, work, or quizzes to their students. Educators can manage assignment timelines, instructions, add resources to turn in, grade with rubrics, and more. They can also track class and individual student progress in the Grades tab.
Navigate to your class team and select Grades. Assignments appear in rows and your students in a column. Assignments are in listed in order by soonest due date. Scroll down or across to view all assignments. You can also view students' assignment statuses: Viewed - The student has opened and viewed the assignment.
Create an Assignment in Microsoft Teams. To begin creating assignments in Microsoft Teams, you first need to be sure of two things: You are logged in with a Microsoft EDU account; The Team you have created is a Class Team type; If both of those things are complete you will be able to see the Assignments tab on the side ribbon and on the top ribbon in the General channel.
In this video on Microsoft Teams, we look at everything there is to learn about assignments in Microsoft teams. Check out the timestamps to find specific top...
View and navigate your assignments (educator) Manage assignments on a mobile device. Grade, return, and reassign assignments. Delete an assignment in Microsoft Teams. Learn how to create, edit, and turn in assignments using the Assignments app in Microsoft Teams for Education. Tips for due dates, grading rubrics, and adding files, too.
1. Navigate to a class team and select Assignments. You can also use your search bar to search for an assignment by keyword. 2. Select the assignment you'd like to edit. 3. Select More options > Edit assignment. 4. Make the changes you need. 5. Select Update to save your changes. Learn more. Create an assignment. Save an assignment as a draft
A Tutorial for students on how to use the assignments feature in Microsoft Teams.0:00 Finding Assignments0:59 Finding Instructions & Reference Material1:35 H...
Open Microsoft Teams. Click on Files. Click on Microsoft Teams. (Optional) Click the menu (three-dotted) button next to the file to access the context menu with options to view the file online ...
Select your assignment card. Open it and check the assignment details. To hand in documents and files related to your assignment, click on the +Add work button and upload your files. Hit the Turn in button to submit your assignment. Your teacher can now check your assignment and the files you attached to it. Keep in mind that the maximum file ...
Create and organize class resources and assignments efficiently with Classwork in Microsoft Teams. Create, distribute, collect, and grade assignments with Assignments in Microsoft Teams. Create and embed polls, quizzes, and surveys with Microsoft Forms. Track learner progress with Insights in Microsoft Teams. ISTE Standards for Educators:
I am afraid it is not feasible to attach a folder as work in the assignment. As a workaround, you can click Link and add the folder link in the assignment. (Access OneDrive for Web, select the folder, copy the anyone link and paste it in the assignment. would like to invite you to post the suggestion in our Feedback portal community where other ...
1. Students attach files to an assignment - both images and documents. 2. All the files appear in the "Working files" folder. 3. Students click on "Turn in" button. 4. All the files appear in the "Submitted files" folder. BUT images and video files disappear from the "Working files" folder, only documents remain.
In this step-by-step tutorial video, learn how to create assignments and then grade those assignments in Microsoft Teams.Watch all of my videos on Microsoft ...
To start to post assignments to specific channels, go into your Assignments tab in Microsoft Teams and create a new assignment. Fill out all of the assignment details that you want to add. At the bottom of the page, you will notice a line that reads " Post Assignment Notifications to this Channel: General .". Next to it, click on the Edit ...
Turning in AssignmentsUploading Assignment WorkMicrosoft Teams
Navigate to a class team, then select Assignments > click the Completed tab to view assignments you have turned in. Assignments you've turned in will have a checkmark. You can click the assignment to view details. Generally, for the file you uploaded in the turned in assignment, it will show as below: If you cannot find your file here, and if ...
Immersive Reader will launch as a full-screen experience. Launch Immersive Reader from an assignment. If you're a student, open an assignment and select Immersive Reader .. If you're an educator, open an assignment and select Student view, then Immersive Reader .. Immersive Reader will launch as a full-screen experience.
Open a meeting in your Teams Calendar. Make sure the people you want to add as co-organizers have already been added as required attendees. Select Options > More options. Select Roles . In Choose co-organizers, select their names from the dropdown menu. Select Save.
There could be a couple of reasons why you can't see the student videos in the Teams assignment: Permissions: Even though you're added to the channel, you might not have the necessary permissions to view student work. This could be because: You're a guest in the Team: Guests have limited access and might not be able to see assignments or ...
However, there are a couple of workarounds you can use to collaborate on Google Drive files within Teams: Share a Link: You can upload the file to your OneDrive or local machine and then upload it to Teams. But if you prefer to keep the file in Google Drive, you can share a link to the document. Make sure the link grants editing permissions to ...
To turn in an assignment: Navigate to the desired class team, then select Assignments . You can also use your search bar to search for an assignment by keyword. Your Assigned work will show in order of due date. Select any assignment card to open it and view the assignment's details. Tip: Select the Expansion icon (diagonal, double sided ...
Change your background during a meeting. In your meeting controls, select More actions > Effects and avatars . Select Blur to blur your background, or choose from the available images to replace it. To upload an image of your own, select Add new and pick a .JPG, .PNG, or .BMP file from your computer. To turn off background effects, select None.
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
Hi Team, Wonder if you could help, please. We're exploring the functions within the Attack Simulation module in Microsoft 365 Defender. When Configuring the simulation, under Send end user notification, we get multiple options for delivery preferences for Microsoft default positive reinforcement notification & Microsoft default training reminder notification, However we are not able to get ...
Regarding to your question, when creating an assignment you should be able to add "Resources" for this assignment. If you have a MP4 format video on your local drive, you could upload it to the OneDrive first, and then you should be able to attach that video: After that, when student open the assignment, they should be able to see that ...
Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. You can also view, accept, or join meetings in either app. Notes: Currently, you can schedule Teams meetings from Outlook, but not choose a channel to have them in. The Outlook add-in doesn't currently support creating meetings in Teams ...
Imaged can be added, changed, or removed on Desktop or Web. Select Chat on the left side of Teams, and click the group chat you'd like to personalize. Above the chat, hover over the profile picture to the left of the group's name to select Change profile picture. A new window will open with the option to upload your own image or choose a pre ...