personal application letter example

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Sample Cover Letter for a Job Application

What is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing a letter that will get your application notice, and examples of letters and email messages sent to apply for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer that you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Your application letter should let the employer know what position you are applying for, explain your qualifications for the job, why you should be selected for an interview, and how you will follow up.

Unless an employer specifically requests a job application letter sent by postal mail, today most cover letters are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure that your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title and company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the position, and to the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2022

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume. Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

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Personal Assistant Cover Letter Example

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Starting your Personal Assistant cover letter should be done in a professional and engaging manner. Begin by addressing the hiring manager directly if their name is available. If not, use a general greeting such as "Dear Hiring Manager". Then, introduce yourself and the position you're applying for. Make sure to express your enthusiasm for the role and the company. For example, "I am excited to apply for the Personal Assistant position at XYZ Company, where I believe my organizational skills and attention to detail will be highly beneficial." This not only shows your interest but also gives a hint of what you bring to the table. Remember, the opening of your cover letter sets the tone for the rest of the document, so make it compelling.

The best way for Personal Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, and showing enthusiasm for the potential opportunity. For example, "Thank you for considering my application. I am excited about the possibility of bringing my unique skills and experiences to your team and I am confident that I can provide the high level of organization and support you require. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows eagerness for the next steps. It's also important to include your contact information for easy follow-up.

Personal Assistants should include the following in a cover letter: 1. Contact Information: At the top of your cover letter, include your full name, address, phone number, and email address. If you have a LinkedIn profile or professional website, include those links as well. 2. Professional Greeting: Address the hiring manager directly if you know their name. If not, a simple "Dear Hiring Manager" will suffice. 3. Introduction: Start with a compelling introduction that grabs the reader's attention. Briefly mention the position you're applying for and where you found the job listing. 4. Relevant Skills and Experience: This is the most important part of your cover letter. Highlight your skills and experiences that are directly relevant to the job description. As a Personal Assistant, these might include tasks like scheduling, office management, correspondence, and problem-solving. Be sure to provide specific examples of when and how you've used these skills in the past. 5. Personal Qualities: Personal Assistants often need to be organized, detail-oriented, and excellent communicators. If these qualities describe you, be sure to mention them. 6. Knowledge about the Company: Show that you've done your research and understand what the company does and who they serve. If possible, explain why you're interested in working for them specifically. 7. Closing Statement: In your closing paragraph, reiterate your interest in the position and express your desire for an interview. Thank the hiring manager for considering your application. 8. Professional Closing: Close with a professional sign-off like "Sincerely" or "Best Regards," followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your professional experiences and demonstrate why you're the best candidate for the job.

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Personal Assistant cover letter examples

Are you ready for a varied and fast-paced role as a personal assistant?

Not only do you have to juggle your own workload, but you’ll have to manage calendars, prioritise tasks and pick up any last-minute requests your boss might have.

So if you’ve got what it takes to excel in this role, you need to show off this impressive skill set. Find out how to do that with our handy guide and personal assistant cover letter examples below.

CV templates 

Personal Assistant cover letter example 1

Personal Assistant cover letter example 2

Personal Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Personal Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Personal Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of Personal Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Personal Assistant cover letter

Here’s what kind of content you should include in your Personal Assistant cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Personal Assistant cover letter templates

Copy and paste these Personal Assistant cover letter templates to get a head start on your own.

Hello Mildred

I am writing to in relation to the Personal Assistant role at VMLY UK. With a track record of organising complex tasks for senior stakeholders, I am confident in my ability to contribute to your team’s success.

Throughout my 8-year career, I have honed my skills in overseeing calendars, arranging travel logistics, composing correspondence, and effectively executing admin duties. My experience in using relevant software has enabled me to streamline communication and coordinate schedules. For instance, in my current role as a Personal Assistant at Boohoo Group, I reduced scheduling conflicts by 20% as a result of ensuring all meetings and appointments were efficiently booked. Furthermore, I lowered executives’ email backlog by 40% through diligent email management and drafting concise responses for inquiries.

I take pride in my proactive approach to problem-solving and my ability to anticipate the needs of the leadership team, which allow them to focus on strategic decision-making initiatives. My focus is on fostering strong professional relationships with all company clients.

Enclosed is my CV, which outlines further details about my professional background. I am available for an interview at your earliest convenience.

Kind regards

Karen Wallace

I trust you are well. As a seasoned Personal Assistant with 14+ years of experience in providing high-level administrative support to C-suites, I am excited to express my interest in the Senior Personal Assistant role at Hays.

My background in managing calendars, orchestrating international travel, and ensuring smooth daily operations uniquely positions me to excel in driving your company’s success. In my current role as a Personal Assistant at Oriel Partners, I consistently demonstrate an ability to handle intricate scheduling and oversee confidential communications with discretion.

My leadership qualities have been pivotal in mentoring junior assistants, while leveraging technology to enhance efficiency, having successfully implemented processes which resulted in a 30% reduction in administrative overhead. Furthermore, I successfully organised five business events with 40+ attendees, leading to a 95% participant satisfaction and positive feedback from stakeholders.

Thank you for considering my application. Please feel free to contact me to schedule an interview at your earliest convenience.

Colleen Harding

Good afternoon, Aileen

I am writing to indicate my strong interest in the Junior Personal Assistant position advertised by Cobalt UK on LinkedIn. As a motivated and detailed-oriented individual, with a commitment to supporting executive members, I am excited about the prospect of joining your prominent company.

As a recent BBA Graduate from Durham University, I have developed a solid foundation in time management, communication, and task management. My 3-month internship at Grant Thornton has equipped me with the skills to excel in a support role. During this period, I assisted in handling schedules, coordinating meetings, and arranging office events, where I played a role in increasing team productivity by 10% due to streamlining workflow processes. I also helped ensure all required materials were prepared and distributed in advance, which resulted in on-time meeting starts.

Additionally, I can function well under pressure and adapt quickly to changing priorities during peak business season. My aptitude for learning new technologies enables me to contribute effectively to digital communication procedures.

I am available for an interview at your convenience to discuss my competencies in greater detail.

Priscilla Wade

Writing an impressive cover letter is a crucial step in landing a Personal Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

Professional Personal Assistant Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Personal Assistant cover letter. Just replace personal information, company application data and achievements with your own.

Make your personal assistant cover letter stand out

According to some experts, finding exciting job adverts is one of the most challenging problems job-seekers need to deal with.

But according to our own research, conveying your enthusiasm to a one-page cover letter might prove to be even more challenging.

After all, you don’t want a bland and boring cover letter to represent you, we get it.

But how can you make a strong first impression in just a few lines?

Below, you’ll find the best Personal Assistant cover letter tips and examples that will help you find out.

By now you’ve probably learned that a well-written cover letter will complement your resume and increase your chances of getting the job.

It will also introduce the recruiter to your strengths and your capacity to handle challenges.

In short - it will make them want to learn more about you!

Check out our guide on what your cover letter should include for some additional inspiration.

Now it’s time to move on to what you actually came for – our professional tips and examples that will help you write a memorable cover letter and land an interview.

Use an appropriate salutation and write a powerful introduction

It’s always better to address your cover letter to a specific person. This shows that you’ve taken the time to research who the hiring manager might be and that you’re attentive to detail.

However, in case you don’t know the recruiter’s name, you can go for traditional gender-neutral salutations.

Here are some of our suggestions:

• Dear Mr. John,
• Dear Ms. Petersen,
• Dear Hiring Manager,
• Dear Dr. Todd,
• Dear Head of [team you're applying for]

The introduction of your Personal Assistant cover letter is what will get you remembered. But how can you make sure that your opening line is good enough?

Rumor has it, many people out there have started using phrases like “I found your job advert on website X and decided to apply” ever more often. But more importantly – that recruiters are already getting tired of it.

So instead of saying what everyone else is saying, we advise you to go for a more honest approach. Begin your cover letter by explaining what excites you about the company and how this excitement will help you on your journey towards success.

Link your personal assistant soft and hard skills to your achievements

Listing hard skills on your resume is quite straightforward, isn’t it? But when it comes to writing a memorable Personal Assistant cover letter, you need to be a bit more creative.

The thing is, cover letters are designed to tell a story. To show the thought process behind your achievements and motivations. To put the recruiter in your shoes and allow them to get to know you better.

Maybe you want to share how you deal with challenges? Or what helps you reach your goals? It doesn’t really matter.

And while soft skills are important, hard skills shouldn’t be skipped either. Mentioning some hard skills (especially the ones listed by the recruiter) is always a great idea. This will help you pass applicant tracking systems (ATS) that screen documents for certain keywords.

Prove that you're familiar with the company

How can you prove your excitement about the company? By showing that you’ve taken the time to research its issues, goals, and plans. You can also link them to your skills and experience if you want to show that you're really a strong candidate.

In addition to making a great impression, researching the company will help you find out if you really want to be part of this team or not. After all, interviewing is a two-way process.

End in an actionable way

The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.

The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.

Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.

Cover letter examples by industry

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Cover letters helped people get noticed

Updated for today’s recruitment standards

Worried your cover letter design is past the expiration date? We’ll help you craft a new one that leaves an impression and beats luck.

Daniel Pietersen

Senior customer support engineer.

" Enhancv gave me a sense of relief and a feeling of confidence when passing it along to a potential employer. "

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Pair your cover letter with a matching resume for guaranteed success

Want to become the center of attention? Pair your cover letter with an eye-catching resume. Check out our Personal Assistant resume examples and build yours in minutes.

Use templates that match in design to prove your strong attention to detail.

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Personal statements & application letters, personal statements and application letters.

The process of applying for jobs, internships, and graduate/professional programs often requires a personal statement or application letter. This type of writing asks writers to outline their strengths confidently and concisely, which can be challenging.

Though the requirements differ from application to application, the purpose of this type of writing is to represent your goals, experiences and qualifications in the best possible light, and to demonstrate your writing ability. Your personal statement or application letter introduces you to your potential employer or program director, so it is essential that you allow yourself enough time to craft a polished piece of writing.

1) PREPARE YOUR MATERIALS

Before you sit down to write, do some preparation in order to avoid frustration during the actual writing process. Obtain copies of documents such as transcripts, resumes and the application form itself; keeping them in front of you will make your job of writing much easier. Make a list of important information, in particular names and exact titles of former employers and supervisors, titles of jobs you have held, companies you have worked for, dates of appropriate work or volunteer experiences, the duties involved etc. In this way, you will be able to refer to these materials while writing in order to include as much specific detail as possible.

2) WRITE A FIRST DRAFT

After you have collected and reviewed these materials, it is time to start writing. The following is a list of concerns that writers should keep in mind when writing a personal statement/application letter.

Answer the Question: A major problem for all writers can be the issue of actually answering the question being asked. For example, an application might want you to discuss the reason you are applying to a particular program or company. If you spend your entire essay or letter detailing your qualifications with no mention of what attracted you to the company or department, your statement will probably not be successful. To avoid this problem, read the question or assignment carefully both as you prepare and again just prior to writing. Keep the question in front of you as you write, and refer to it often. Consider The "I" Problem: This is a personal statement; using the first person pronoun "I" is acceptable. Writers often feel rather self-conscious about using first person excessively, either because they are modest or because they have learned to avoid first and second person ("you") in any type of formal writing. Yet in this type of writing using first person is essential because it makes your prose more lively. Using third person can result in a vague and overly wordy essay. While starting every sentence with "I" is not advisable, remember that you and your experiences are the subject of the essay. Avoid Unnecessary Duplication: Sometimes a writer has a tendency to repeat information in his or her personal statement that is already included in other parts of the application packet (resume, transcript, application form, etc.). For example, it is not necessary to mention your exact GPA or specific grades and course titles in your personal statement or application letter. It is more efficient and more effective to simply mention academic progress briefly ("I was on the Dean's List"; or "I have taken numerous courses in the field of nutrition") and then move on to discuss appropriate work or volunteer experiences in more detail. Make Your Statement Distinctive: Many writers want to make their personal statements unique or distinctive in some way as a means of distinguishing their application from the many others received by the company or program. One way to do this is to include at least one detailed example or anecdote that is specific to your own experience—perhaps a description of an important family member or personal moment that influenced your decision to pursue a particular career or degree. This strategy makes your statement distinctive and memorable. Keep It Brief: Usually, personal statements are limited to 250–500 words or one typed page, so write concisely while still being detailed. Making sure that each paragraph is tightly focused on a single idea (one paragraph on the strengths of the program, one on your research experience, one on your extracurricular activities, etc.) helps keep the essay from becoming too long. Also, spending a little time working on word choice by utilizing a dictionary and a thesaurus and by including adjectives should result in less repetition and more precise writing.

Personal Statement Format

As mentioned before, the requirements for personal statements differ, but generally a personal statement includes certain information and can follow this format (see following model).

Introduction Many personal statements begin with a catchy opening, often the distinctive personal example mentioned earlier, as a way of gaining the reader’s attention. From there you can connect the example to the actual program/position for which you are applying. Mention the specific name of the program or company, as well as the title of the position or degree you are seeking, in the first paragraph. Detailed Supporting Paragraphs Subsequent paragraphs should address any specific questions from the application, which might deal with the strengths of the program/position, your own qualifications, your compatibility with the program/position, your long-term goals or some combination thereof. Each paragraph should be focused and should have a topic sentence that informs the reader of the paragraph’s emphasis. You need to remember, however, that the examples from your experience must be relevant and should support your argument about your qualifications. Conclusion Tie together the various issues that you have raised in the essay, and reiterate your interest in this specific program or position. You might also mention how this job or degree is a step towards a long-term goal in a closing paragraph. An application letter contains many of the same elements as a personal statement, but it is presented in a business letter format and can sometimes be even shorter and more specific than a personal statement. An application letter may not contain the catchy opening of the personal statement but instead includes detailed information about the program or position and how you found out about it. Your application letter usually refers to your resume at some point. Another difference between a personal statement and an application letter is in the conclusion, which in an application letter asks for an interview.

3) REVISING THE PERSONAL STATEMENT/APPLICATION LETTER

Because this piece of writing is designed to either get you an interview or a place in a graduate school program, it is vital that you allow yourself enough time to revise your piece of writing thoroughly. This revision needs to occur on both the content level (did you address the question? is there enough detail?) and the sentence level (is the writing clear? are the mechanics and punctuation correct?). While tools such as spell-checks and grammar-checks are helpful during revision, they should not be used exclusively; you should read over your draft yourself and/or have others do so.

As a child I often accompanied my father to his small coin shop and spent hours watching him work. When I was older, I sometimes set up displays, waited on customers, and even balanced the books. This experience instilled in me the desire to own and manage my own business someday, yet I understand that the business world today is more complex. This complexity requires more education, and with that in mind, I am applying to the Master's of Business Administration program at Indiana University Bloomington (IUB). In addition to my helping out in my father’s business, I have had numerous other work experiences that further enhance my qualifications for this program. My resume enumerates the various positions I have held at Kerasotes Theaters, Chili's restaurants, and Indiana University's new Student Recreational Sports Center (SRSC), and what all of these positions have in common is an emphasis on serving the public effectively. Further, as an assistant manager at the Showplace 11 and a staff coordinator at the SRSC, I have gained valuable expertise in managing employees and creating work schedules. Both of these positions have allowed me to develop my sales and people skills, which are extremely important in an increasingly service-driven marketplace. Not all of my work experience has been as a paid employee. Part of my volunteering experience at Middleway House, the local battered women's shelter, involved extensive work on computers, including word processing, organizing databases and creating spreadsheets. Also, I recently participated in an internship program for academic credit with the Eli Lilly corporation in the personnel division. As a management intern, I was able to watch the workings of a major corporation up close and would like the opportunity to combine my experiences with the theoretical background available in the MBA program at IUB, with its emphasis on computers, marketing and human resources. My successful internship is one element of my overall academic success as an undergraduate here at IUB, yet I have also made time for a variety of extracurricular activities, including working for my sorority and competing in intramural basketball. My positive experiences here have resulted in my desire to stay in Bloomington to continue my academic endeavors; furthermore, continuing my education here would allow me to make important business contacts, with the career goal of opening my own computer consulting firm in the Midwest.

Produced by Writing Tutorial Services, Indiana University, Bloomington, IN

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Personal Assistant Cover Letter Examples

Use these Personal Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Personal assistants provide support to busy individuals by handling a variety of administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get a job as a personal assistant, you need a well-written cover letter. Use these examples to write a cover letter that will make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

With a strong background in administrative support and a proven track record of successfully managing complex workloads, I believe I am an ideal candidate for the role of Personal Assistant at your company.

In my previous role as an executive assistant at XYZ Corporation, I provided high-quality support to the CEO and other key executives, consistently demonstrating my ability to effectively manage several tasks simultaneously. My experience includes calendar management, travel coordination, expense reporting, and meeting facilitation, in addition to managing sensitive and confidential information with the utmost discretion.

I pride myself on my outstanding communication skills, both verbal and written, which enable me to seamlessly liaise between executives and teams at all levels within the organization. My proficiency in Microsoft Office, G Suite, and various project management tools ensures that I am well equipped to handle any administrative challenges that may arise.

In addition to my technical skills, I bring a positive attitude, strong work ethic, and the ability to quickly adapt to new environments and procedures. My ability to anticipate the needs of my supervisors and consistently go above and beyond my individual responsibilities has been a driving factor in my success as an assistant.

I am excited about the opportunity to contribute my expertise and passion to your organization and support your executive team in achieving their goals. Thank you for considering my application. I look forward to discussing my candidacy further.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Business Administration degree from the University of State, I am eager to apply my strong academic background, passion for helping others, and excellent organizational skills to excel as your Personal Assistant.

During my time at university, I developed valuable skills in various areas such as time management, multitasking, and project coordination through both my studies and extracurricular activities. As the President of the University’s Business Club, I successfully planned and executed multiple events, often juggling multiple deadlines while demonstrating exceptional attention to detail. Additionally, my part-time job as an Administrative Assistant provided me with practical experience in managing executive calendars, handling confidential information, and communicating effectively with diverse teams.

I am impressed by your company’s commitment to innovation and growth, and I am confident that my strong work ethic, adaptability, and enthusiasm will make me a valuable asset to your team. My primary goal as your Personal Assistant will be to provide exceptional support and contribute to the efficiency and success of the company. I am excited about the opportunity to make a lasting impact under your leadership and eagerly look forward to discussing my qualifications further.

Thank you for considering my application. I hope to have the opportunity to meet with you soon to discuss my suitability for the Personal Assistant role in greater detail.

Networking/Referral Writing Style Example

I was recently referred to this opportunity by [Referrer’s Name], who thought my skill set and background would make me an ideal candidate for this role as they have had the pleasure of witnessing my dedication and work ethic first-hand.

Having collaborated with [Referrer’s Name] in various projects, I believe that their recommendation carries significant weight and is a testament to my abilities and suitability for this position. My experience working closely with top executives in the past, coupled with my exceptional organizational skills, makes me confident in my ability to excel as your Personal Assistant. I understand the importance of discretion and professionalism in such a role, and can assure you of my unwavering commitment to maintaining the highest standards.

My expertise in scheduling meetings, managing calendars, travel arrangements, and correspondence would allow me to provide excellent support to your busy schedule. Additionally, my proficiency in various software applications, including Microsoft Office and project management tools, ensures that I can efficiently carry out administrative tasks.

With a track record of going above and beyond in every role I’ve held, I am confident that I can bring the same level of commitment and enthusiasm to your organization. I would welcome the opportunity to discuss my suitability further and answer any questions you may have.

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Enthusiastic/Passionate Writing Style Example

Upon discovering this opportunity, I could not help but feel that it is tailor-made for someone like me, who thrives on efficiently supporting and assisting busy professionals in achieving their personal and professional goals. I am captivated by the impactful work your company does, and I am eager to contribute my meticulously honed skills and unwavering commitment to excellence.

Throughout my career, I have proven my ability to be a reliable, versatile, and indispensable asset to various executives and entrepreneurs. I pride myself on being proactive, adaptable, and thorough, with a keen eye for detail. Fueled by my passion for organization and effective communication, I am confident in my capability to provide exceptional support in managing complex schedules, coordinating travel plans, and creating a seamless and stress-free environment for my employer.

My unfaltering dedication to maintaining confidentiality, anticipating needs, and going the extra mile to ensure smooth operations is what sets me apart from other candidates. I deeply appreciate the intricate nature of this role and am passionate about the opportunity to create a lasting and valuable impact on your organization, while also growing as a professional.

Allow my enthusiasm, passion, and resourcefulness to serve as a driving force for your company’s continued success. I am excited about the prospect of contributing to your team and would be thrilled to discuss how my background and skills align with your vision for the Personal Assistant position. Thank you for considering my application.

Problem-Solving Writing Style Example

Having thoroughly researched your company, I am well aware of the rapid growth and large client base you have acquired over the years. With increased expansion comes the challenge of efficiently managing daily operations, engagements, and communications, which your executive team must face on a regular basis. This is where I believe I can make a significant impact and contribute to your company’s continued success.

As a highly organized and proactive professional with over seven years of experience in providing comprehensive administrative and personal support, my skills and background have equipped me to identify issues and develop customized solutions to empower executives. My ability to manage multiple high-priority tasks, coordinate schedules, and maintain strong relationships will undoubtedly prove beneficial in ensuring that your executive team can focus on their strategic initiatives and key objectives.

In my previous role as a Personal Assistant at XYZ Corporation, I successfully managed my executive’s calendar, organized travel arrangements, and planned events, while maintaining utmost confidentiality and professionalism. I employed my strong problem-solving skills to address scheduling conflicts and proactively identified emerging issues to avert potential challenges. Additionally, my experience in conducting research and preparing thorough reports has proven effective in helping executives devise and implement strategic action plans.

With a deep understanding of the unique challenges your company may face, I am confident that my proven track record and commitment to excellence will position me as a valuable asset to your team. I am excited about the opportunity to contribute to your organization’s success as your Personal Assistant and look forward to discussing my qualifications further.

Thank you for considering my application.

Storytelling/Narrative Writing Style Example

As I sat in the crowded café, shuffling through my meticulously organized planner, I couldn’t help but overhear the woman next to me on the phone. She sounded overwhelmed, trying to balance her demanding work schedule with the chaos of her personal life. A familiar feeling washed over me, reminding me of the time when I was in her shoes. That was, until I discovered my passion for organization and efficiency, which eventually led me to the role of a Personal Assistant.

My journey began when I started assisting a close friend who was running a small business. It quickly became apparent that my knack for managing schedules, coordinating events, and streamlining processes was invaluable. Over the past five years, I have honed my skills in various assistant roles, and I am confident that my experience aligns perfectly with the responsibilities of a Personal Assistant at your organization.

One particularly memorable experience was when I was entrusted with organizing a high-profile conference for my previous employer. With impeccable attention to detail, I coordinated travel arrangements, managed schedules, and liaised with vendors, all while maintaining a calm and collected demeanor. The conference was a resounding success, and I was commended for my ability to juggle multiple tasks efficiently.

My enthusiasm for helping others, coupled with my strong organizational and communication skills, make me an ideal candidate for this position. I am excited about the opportunity to contribute to your team and support your organization’s goals. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sous Chef Cover Letter Examples

Marketing assistant cover letter examples, you may also be interested in..., call center agent cover letter examples, technical sales representative cover letter examples & writing tips, digital project manager cover letter examples & writing tips, instructional technology specialist cover letter examples & writing tips.

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Julia Mlcuchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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What is a Letter of Intent? How to Write One for a Job [+ Examples]

Published: March 14, 2024

Standard job applications have a standard set of practices. You turn in a resume and cover letter, and then, if selected, you move through a few rounds of interviews and get the job.

However, not all potential job opportunities start with an application. In fact, many begin with initiative from a job seeker.

Those job seekers will send in a letter of intent rather than a  cover letter . In this article, we’ll take a look at what a letter of intent is and highlight some strategies for writing the best LOI you can. We’ve even included a template to help you get started. 

Here’s what you’ll find:

What is a letter of intent?

Letter of intent vs. cover letter, letter of intent vs. letter of interest, when to use a letter of intent.

How to Write a Letter of Intent for a Job

Letter of Intent Samples

Letter of intent template.

A letter of intent is a less common way of expressing interest in a company. It targets reasons you’re looking for opportunities with a specific organization.

A letter of intent does include elements of a traditional cover letter, such as relevant experience and skills, but it’s used in slightly different contexts. LOIs emphasize alignment between a job seeker and an organization.

There are a few key differences between a  cover letter  and a letter of intent, including:

Context. While a cover letter responds to a specific job listing, a letter of intent targets an organization more generally. It may or may not have a specific job opening at the time that the LOI is sent in.

Focus. A cover letter explains why an applicant is a  good fit for a specific role . An LOI, on the other hand, addresses an individual’s compatibility with an overall organization or more general role.

Initiative. A cover letter is a reactive document responding to a job opening. A letter of intent, however, demonstrates more initiative and provides information before an organization specifically requests it.

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Letter of intent and  letter of interest  are often used interchangeably. While there are a lot of similarities between the two documents, there are also a few key differences:

Level of intent. Letters of intent have a high level of intentionality, while letters of interest are more exploratory. A letter of intent proposes action, while letters of interest are for information gathering.

Commitment level. A letter of intent is a high-commitment way of expressing interest in a company, while a letter of interest is a lower commitment. An individual is more likely to send out multiple letters of interest. 

Action orientation. A letter of intent always ends with a call to action, while a letter of interest is more laid-back and may not request anything specific from the recipient.

While both letters demonstrate initiative and are closely tailored to the company, they do serve slightly different purposes.

There are lots of scenarios where a job seeker may want to send out a letter of intent. Here are a few examples: 

You have a high level of interest in a specific company, but there’s not an open role.

You are interested in networking with a company in a committed way.

You want to reach out with a formal follow-up after a networking event.

You’re applying to a highly competitive field.

You’re aware of a potential job opportunity with an organization that hasn’t been published yet.

Additionally, students or job seekers switching industries may use letters of intent to apply to educational opportunities like internships and apprenticeships — though those may also be called  cover letters . 

How to Write a Letter of Intent

There are plenty of ways to approach writing a letter of intent for a job. Here’s a step-by-step process for writing your LOI draft:

1. Provide your contact information.  

At the top of your LOI, you’ll want to provide contact information so your recipient can contact you about future opportunities. This can include your phone number, email, and address.

2. Use an appropriate greeting.

For some opportunities, a formal greeting is appropriate. In other situations, a more informal approach may be ideal. If possible, address the specific recipient. 

3. Provide an introduction.  

In the intro paragraphs, you’ll want to tap into three specifics:

Who you are.

Why you’re reaching out.

How you got this company’s information.

Feel free to vary the order of this information. Your LOI intro may be formal or more playful, depending on who you are and the organization you’re submitting to.

4. Dive into your strengths and company alignment.  

An LOI is created to clearly convey why you’re a good fit for the organization. In the body paragraphs of your letter, you’ll want to explain:

• Your strengths.
• What you do.
• How those things would fit with the organization.

5. Guide the conversation into the future.  

All LOIs end with a call to action, which is one of the things that differentiates it from a letter of interest or a cover letter. Map out potential next steps so it’s easy for the reader to take action. It could include:

A request to schedule a meeting.

Making a specific pitch.

Encouraging the recipient to send a follow-up email.

6. Write a thoughtful conclusion .

Conclude your LOI by reiterating your interest in the company. Make sure to thank the recipient for their time, too — there wasn’t a job opening request, so they took time out of their day to read your letter.

If you’re sending your LOI because of an internal referral, be sure to reference them within the letter. 

Let’s go through a few different samples of LOIs and highlight what each does well. Refer to these samples as you draft your own letter of intent for guidance on incorporating the elements of an LOI seamlessly.

Internal Connection

In this letter of intent, Jennifer leverages an internal connection. This is a great way to earn a few extra points when explaining how you know about the business. Beyond that, Jennifer’s experiences align well with the work that the wine bar does.

What I like:  This letter of intent does a great job of personalization, weaving through the internal connection perfectly in a few different spots. A referral is a powerful aid to incorporate into an LOI, and Jennifer did a great job dropping hints of her connection.

Making a Pitch

What I like:  In this letter, Mark is making a pitch. He still covers the bases of a great LOI — discussing his strengths and alignment with the brand. But instead of just calling for a meeting, he makes a pitch that is specific to the organization. This provides value to the recipient and makes Mark look like a strong collaborator. 

Mark could benefit from HubSpot’s CMS Hub to manage his pitches. Lead generation and content creation are important parts of freelancing, and Mark needs to stay organized in order to do it well. Learn more about  HubSpot’s CMS Hub here .

Diving Into Alignment

Letters of intent are standard documents, so you don’t need to worry about reinventing the wheel each time you send one. Use this template as a resource to ensure your letter includes all the important parts.

[Your name]

[Your contact information]

[Recipient’s Name]

[Recipient’s contact information]

Dear  [Recipient or To Whom It May Concern] ,

My name is  [Your Name] ,  [title/relevant information about yourself] , and I heard about your organization through  [how you know the organization] . I’m reaching out to connect. I would love to chat if your team plans on expanding.

I have skills in  [skills]  that I believe would be a great fit for your organization. Your values of  [company values]  are in close alignment with my strengths, and I believe I could make a great contribution.

I believe that my  [abilities/skills/interests]  would benefit your company, and I’d love to talk more about any potential opportunities that arise with  [name of organization] . If interested, please reach out by  [phone/email]  to schedule a time to meet with me.

Thank you for taking the time to read my letter, and I hope to talk with you further in the future.

Of course, you’ll want to edit the template for tone and specifics related to yourself and the organization you’re contacting. 

Finding Success With a Great Letter of Intent

Sending a letter of intent can be vulnerable, but it’s a great way to make new connections and set yourself up for employment success.

Refer to these strategies, samples, and templates to make sure your LOI is going to be the most effective letter possible. Emphasize your alignment with the organization, and you’re sure to see success!

Don't forget to share this post!

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50 Sample Phrases and 3 Examples of Office Administrator Cover Letters

By Status.net Editorial Team on March 12, 2024 — 14 minutes to read

Crafting a strong cover letter is a critical step in the job application process. As an office administrator, your cover letter showcases your organizational skills, attention to detail, and your ability to communicate effectively. Whether you’re applying to a small business or a large corporation, your cover letter should be personalized to reflect the unique requirements of the role and to highlight your relevant experience.

Understanding the Role of an Office Administrator

• When you step into the role of an office administrator, you’re taking on a pivotal position in the business environment. Your duties include managing office procedures, ensuring a smooth operational flow, and providing support to other team members. Efficiency and organization are your key tools, allowing every department to focus on their tasks with fewer disruptions.
• Your daily tasks could range from scheduling meetings, handling correspondence, to managing databases and filing systems. It’s important for you to have a keen eye for detail when updating records or creating reports, because accuracy supports informed decision-making within the company.
• Imagine you’re the point of contact for both internal and external stakeholders. Your communication skills must be top-notch, allowing you to convey information clearly and professionally. Whether you’re answering the phone, replying to emails, or welcoming visitors, your approach should be friendly and helpful, setting the tone for positive interactions.
• In smaller companies, you might wear many hats, handling basic accounting tasks like invoicing, as well as overseeing inventory and ordering office supplies. You’ll find that your adaptability is tested often, requiring you to switch gears seamlessly between varied tasks.
• Staying up-to-date with office technology and software is not just useful, it’s important. You’ll likely be using a variety of tools for word processing, spreadsheets, and presentations. Your ability to quickly learn and efficiently use these tools is what makes you an asset to the team.

Crafting a Personalized Greeting

When you’re writing a cover letter for an office administrator position, starting with a personalized greeting sets a friendly and professional tone right from the start. Rather than going with the generic “To Whom It May Concern,” taking the extra step to find out the name of the hiring manager or the person in charge can make a significant impact. If the job posting doesn’t include this information, a quick phone call to the company or a scan of their official website might yield the results you need.

Personalizing your greeting helps you to connect with the person who will be reading your letter. It shows you’ve put in the effort to address them directly, which can help your cover letter stand out. Make sure your cover letter reflects the culture of the company you’re applying to; a more creative industry might appreciate a less formal greeting, while traditional corporate environments often expect a formal approach.

Highlighting Relevant Experience and Skills

When applying for an office administrator position, your cover letter should clearly demonstrate your relevant experience and skills. This section gives you a rundown on how to showcase your administrative expertise and how to highlight your communication abilities effectively.

Demonstrating Communication Abilities

Your ability to communicate effectively is key to managing an office environment. You should emphasize your interpersonal and written communication skills by using phrases such as:

• Drafted and edited company newsletters that reached 200+ employees.
• Liaised between departments to facilitate project deadlines.
• Delivered presentations to staff and stakeholders that clarified complex processes.
• Negotiated with vendors to procure cost-effective office solutions.
• Responded to a high volume of daily emails with professional and timely correspondences.
• Authored comprehensive training manuals for new office software.
• Mediated staff disputes, ensuring a harmonious workplace environment.
• Conducted weekly team meetings to disseminate information and gather feedback.
• Composed detailed reports for executive review.
• Cultivated positive relationships with clients, enhancing company reputation.

Showcasing Administrative Expertise

Your administrative expertise is the bedrock of your value as an office administrator. You’ll want to detail your experience with specific examples that signal your competency.

• Managed a team of five office personnel, ensuring efficient task allocation and workflow.
• Implemented a new scheduling system that reduced missed appointments by 20%.
• Oversaw office supply inventory, reducing costs by negotiating with suppliers.
• Maintained confidential records with zero breaches over a two-year period.
• Streamlined office filing system, improving document retrieval times.
• Processed payroll for a staff of thirty, ensuring 100% accuracy.
• Coordinated logistics for corporate events and meetings.
• Administered company-wide communications through intranet updates and email blasts.
• Handled customer inquiries and complaints, achieving a 95% satisfaction rate.
• Assisted with onboarding new employees, from orientation to training.

Showcasing Transferable Skills for Someone With No Direct Experience

To highlight your administrative skills in a cover letter without prior experience, focus on transferable skills such as time management, problem-solving, and customer service that you’ve developed in other roles or volunteer work.

• 1. “During my time as a [previous role], I honed my time management skills by balancing multiple priorities, which I am confident will serve me well in an administrative capacity.”
• 2. “My experience as a [volunteer position] required me to solve problems quickly and efficiently, a skill I look forward to applying in an office administration role.”
• 3. “While working in [industry/field], I developed strong customer service skills that I believe are essential for ensuring smooth office operations and client satisfaction.”
• 4. “I have consistently demonstrated my ability to organize and coordinate events and projects, skills that are directly applicable to the responsibilities of an office administrator.”
• 5. “Through my academic projects, I have cultivated excellent written and verbal communication abilities, which are vital for managing the day-to-day administrative tasks effectively.”
• 6. “As a team leader in [group/organization], I learned to facilitate collaboration and support among team members, which is crucial for maintaining an efficient administrative environment.”
• 7. “My proficiency with various software programs, including [specific programs], was developed through [specific experience], preparing me to manage administrative tasks with ease.”
• 8. “In my previous role as a [role], I was praised for my attention to detail—a skill that ensures accuracy and quality in administrative work.”
• 9. “Having been responsible for maintaining records and documentation in my [previous experience], I am well-equipped to handle similar administrative responsibilities.”
• 10. “My ability to adapt to new challenges was tested and proven during my time as a [role], making me well-suited for the dynamic nature of office administration.”

Explaining Your Passion for the Position

When expressing your passion for the role of an Office Administrator in a cover letter, it’s important to genuinely reflect your enthusiasm for the work involved. Emphasize your organizational skills and your ability to manage office operations efficiently, which often goes unnoticed yet remains at the heart of a well-functioning office.

Discussing your previous experiences, highlight tasks or projects that you particularly enjoyed. Maybe you thrive on creating streamlined filing systems, or you take pride in coordinating successful meetings and events. Your passion could stem from a satisfaction in ensuring that everything is organized and that colleagues have what they need to succeed.

You should also tie your passion to the potential contribution to the company’s success. Perhaps you’re excited by the thought of bringing your innovative ideas to the team, or you’re keen on using your proactive problem-solving skills to tackle challenges that an office environment faces.

• I thrive when organizing complex projects.
• Streamlining processes excites me.
• Managing a dynamic office environment is rewarding.
• Ensuring smooth operations is what I love to do.
• I’m delighted by the impact of an efficient workspace.
• Coordinating events brings me joy.
• I’m passionate about supporting team success.
• I find satisfaction in perfecting office systems.
• Creating a positive office culture is very fulfilling for me.
• I am energized by the pace of office work.
• Mastering new office technology motivates me.
• I love fostering an environment where everyone can excel.
• I get a thrill from staying on top of everything.
• I enjoy the challenge of meeting tight deadlines.
• My passion is in facilitating smooth communication.
• I am excited about developing and implementing new processes.
• Providing administrative support has always been a highlight of my career.
• Enhancing office productivity is something I take pride in.
• I am eager to contribute to a team-oriented workplace.
• Solving the day-to-day puzzles of office management makes every day enjoyable for me.

Proactive Closing Statements

In your cover letter’s closing statements, you demonstrate enthusiasm for the position and proactively indicate your plans for follow-up. This can set you apart from other candidates by showing your initiative and keen interest in the role.

To craft a persuasive closing section:

• Express your gratitude for the opportunity to apply and for the reader’s consideration.
• State your eagerness to discuss how your skills and experience align with the company’s needs.
• Mention that you will follow up within a specific time frame, usually a week or two, confirming your proactive approach.
• Reiterate your value proposition by summarizing how you can contribute to the team.
• Politely invite the hiring manager to reach out to you for further discussion.
• Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
• I’m excited about the prospect of bringing my expertise in office administration to your esteemed company and am keen to explore how I can make a substantial impact.
• I intend to follow up with you by [date] to ensure you received my application and to discuss how I can contribute to your team’s success.
• Should you require any further information, please do not hesitate to contact me. I am readily available for an interview at your earliest convenience.
• I am eager to offer more insight into how my skill set aligns with the goals of your company during a personal interview.
• Please find my contact information at the top of this letter, and feel free to reach out at a time that suits you best.
• I’m very interested to learn more about this role and share how my background in office coordination can support your team’s objectives.
• Anticipating the opportunity to further discuss my candidacy, I will reach out next week to confirm you’ve received my application and to inquire about potential next steps.
• I’m looking forward to the opportunity to speak with you in more detail about how I can contribute to the ongoing success of your office.
• My enthusiasm for the role is matched by my commitment to excellence, and I hope to demonstrate this in a future conversation with you.

Examples of Office Administrator Cover Letters

In this chapter, we will explore three tailored examples of cover letters for office administrator positions that cater to different career stages: someone with no direct experience, the career changer bringing a wealth of transferable skills, and the seasoned professional with a track record of administrative excellence.

Example of Office Administrator Cover Letter: No Experience

Introduction : Express your enthusiasm for the role and mention the job listing. Highlight your strong organizational skills and attention to detail.

Body : Discuss your educational background, such as a degree in business administration. Even without direct experience, leverage any volunteer work or internships that demonstrate your ability to manage tasks and assist in an office environment.

Closing : Show eagerness to learn and contribute to the team, and request an interview to discuss how you can support the company’s needs.

Dear [Employer’s Name],

I am writing to express my strong interest in the Office Administrator position listed on [where you found the job posting]. With a Bachelor’s degree in Business Administration and a proven commitment to excellence, I am excited about the opportunity to contribute to [Company Name] as an integral part of your administrative team.

During my academic career, I honed my organizational and analytical skills, which I believe are fundamental to the role of an office administrator. Although I am new to the workforce, my time as a volunteer coordinator for [Volunteer Organization] allowed me to develop a solid foundation in managing schedules, coordinating events, and maintaining meticulous records.

I am eager to apply my knowledge and enthusiasm to a dynamic workplace like [Company Name]. I am confident that my proactive approach and ability to quickly adapt to new challenges will make me a valuable asset to your team. I am particularly impressed by [something specific about the company or its culture], and I am enthusiastic about the prospect of contributing to such a forward-thinking environment.

I would be grateful for the opportunity to discuss how my education and experiences align with the needs of your company. Please find my resume attached for your consideration. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.

Warm regards,

[Your Name]

Example of Office Administrator Cover Letter: Career Changer

Introduction : Acknowledge your transition and your keen interest in contributing to administrative success. Emphasize transferable skills like project management or customer service from your previous career.

Body : Tell the story of why you’re changing paths and how your previous experiences have equipped you with a unique perspective and diverse skills relevant to an office administrator’s role.

Closing : Mention your excitement about bringing a fresh viewpoint to the team and a desire to discuss how your background can translate into success for the organization.

As a seasoned professional seeking to bring my extensive background in [previous industry] to the administrative field, I am excited to apply for the Office Administrator position at [Company Name]. My career thus far has been driven by a passion for efficiency and exceptional service, qualities I am eager to apply in a new context.

My previous role as a [Previous Job Title] involved significant project management, team coordination, and customer relations—skills that are directly transferable to the responsibilities of an office administrator. The decision to shift my career path stems from a desire to focus on the organizational aspects of business operations, which I have always excelled at and enjoyed.

In my previous position, I successfully [mention a relevant achievement or project], demonstrating my ability to adapt and thrive in various situations. I am confident that this experience, combined with my dedication to fostering a collaborative and productive work environment, will allow me to make a meaningful contribution to [Company Name].

I am enthusiastic about the opportunity to bring my unique skills and fresh perspective to your esteemed team. I would welcome the chance to further discuss how my career journey and the skills I have acquired along the way can benefit [Company Name]. Please find my resume attached for your review.

Thank you for considering my application. I look forward to the possibility of contributing to [Company Name] and to the chance to discuss my application in more detail.

Example of Office Administrator Cover Letter: Experienced Professional

Introduction : Briefly present your current role, years of experience, and interest in the new opportunity. Your familiarity with the responsibilities of an office administrator should be clear.

Body : Give specific examples of achievements in past roles, like improving office systems or successfully leading an administrative team. Quantify these accomplishments when possible.

Closing : Assert your readiness to bring your proven track record to a new environment and how it aligns with the company’s goals, asking for the chance to discuss further in an interview.

With over [number of years] years of experience as an Office Administrator, I am excited about the opportunity to apply for the position at [Company Name]. My background has provided me with the multifaceted skill set and hands-on understanding necessary to affect positive outcomes in a fast-paced administrative environment.

In my current role at [Current Employer], I have successfully managed a team of administrative professionals and implemented a new document management system that resulted in a 30% increase in operational efficiency. My approach combines a keen eye for detail with a commitment to maintaining streamlined processes, ensuring that office operations support business objectives effectively.

I am particularly drawn to the opportunity at [Company Name] because of your commitment to [something you admire about the company or its culture]. I am confident that my proactive approach and my ability to foresee and address challenges will allow me to contribute effectively to your team and help achieve [Company Name]’s goals.

I am looking forward to the possibility of discussing how my extensive experience and proven track record of successful office administration can benefit your company. Enclosed is my resume, which provides further detail about my qualifications. Thank you for your consideration, and I hope to speak with you soon to explore this exciting opportunity.

Best regards,

Frequently Asked Questions

What are the key elements to include in a cover letter for an office administrator role.

Your cover letter should clearly demonstrate your organizational skills, attention to detail, and communication prowess. Mention your proficiency in office software, experience in scheduling, or any relevant project management experience.

What should I emphasize in an application letter for an administrative officer with experience?

Highlight your past achievements, showing how you’ve successfully managed office procedures or improved administrative tasks. Use metrics and clear examples, like reducing supply costs by a certain percentage or handling a number of projects simultaneously.

How do I write a compelling personal statement in my office administrator cover letter?

Share a brief story or example that illustrates your dedication, resourcefulness, or ability to thrive under pressure. Connect your personal qualities to the needs of the potential employer to demonstrate how they align.

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