how to attach a pdf link to a powerpoint presentation

Insert PDF file content into a PowerPoint presentation

Content from a PDF file might be what you need for your presentation, but it’s not as easy to get content out of a PDF file as it is from many other document types. There are two options, which depend on how you want to use the PDF content:

To show content from a PDF on a slide     Take a picture of the part of a PDF that you want, and paste it on your slide.

To keep a PDF file as a support document for your presentation     Insert the entire PDF into the presentation as an object that you can open and view during your presentation.

Note:  Unfortunately, inserting PDF content is not possible when editing a presentation in PowerPoint for the web. You need PowerPoint 2013 or a newer version to follow these steps.

Insert PDF file content as a picture

Open the PDF that you want to insert a picture of, and then switch to PowerPoint.

Do not minimize your PDF window, and make sure it's the last window you have open before moving to the next step.

Make sure everything that you want to capture as a picture is visible in your PDF window. You may need to decrease the zoom level in your PDF to see everything you want to capture.

In PowerPoint, select the slide that you want to add the content to, and then, go to  Insert  >  Screenshot .

Note:  Depending on your window size, the Screenshot button may appear different.

Your PDF file should be the first thumbnail image in the Available Windows list.

Below the thumbnail images, select Screen Clipping . PowerPoint minimizes and shows the window with the PDF file.

When you stop dragging, the selected area appears on the PowerPoint slide as a picture. You can move it, resize it, crop it, and format it as you like by selecting it and using the Picture Tools Format tab.

Insert a PDF file as an object

Make sure the PDF file that you want to insert is not currently open on your computer.

In PowerPoint, select the slide that you want to add the file to, and then select Insert > Object .

In the Insert Object box, select Create from file , and then enter the PDF file location; or select  Browse , find the PDF file, and then select OK .

This makes the PDF file part of the presentation file. The quality of the PDF file is reduced with this method, but you can open the full PDF file by double-clicking the image when viewing or editing in Normal view.

Note:  If you receive an error when trying to insert your PDF file as an object, make sure you do not have the PDF file open.

Open the PDF from a Slide Show

To open the inserted PDF file during a Slide Show, attach an action to it.

In Normal view, on the slide with the PDF file, select the PDF file’s icon or image, and then on the Insert > Links > Action .

In the Action Settings box, select the Mouse Click tab if you want to open the PDF with a click, or the Mouse Over tab if you want it to open when you move the pointer over the PDF file icon.

Select Object action , and select Open in the list.

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Insert a vector graphic instead

Microsoft 365 subscribers can insert scalable vector graphics (.svg files) in PowerPoint. For details, see Edit SVG images in Office .

Save PowerPoint presentations as PDF files

Insert a screenshot or screen clipping

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How-To Geek

How to insert a pdf into microsoft powerpoint.

Need to use a PDF document in a Microsoft PowerPoint presentation? There are a couple of ways to do it. Here's how.

Quick Links

Inserting a screenshot image of a pdf document, inserting a pdf document as an object.

A PDF document is filled with all kinds of content, including text or images, that you might want to import elsewhere. If you're creating a Microsoft PowerPoint presentation, you can insert a PDF document by following these steps.

Before we begin, you should be aware of the two ways you can do this. First, you can take a screenshot of your PDF document and insert that screenshot as a picture. Alternatively, you could insert the PDF as an object, linking to the document so that you can open it during a presentation.

The first option, taking a screenshot , can be done manually, but there's an option within Microsoft PowerPoint itself to create a screenshot.

Related: How to Screenshot on Windows 10

To use this, you'll need to have both your PDF document and Microsoft PowerPoint presentation open. Start within PowerPoint and then click the "Insert" tab in your ribbon.

Make sure to scroll to the point in your PDF document that you want to screenshot before switching to PowerPoint.

From the "Insert" tab, click the "Screenshot" button in the "Images" section.

This will bring up thumbnails showing each currently open window.

Click on the thumbnail that shows your open PDF document to select it.

This process will then insert a screenshot of your open PDF document window into the PowerPoint presentation. From here, you can crop your screenshot , resize it, and position it.

Related: How to Crop Pictures in Word, Excel, and PowerPoint 2010

Alternatively, you can click the "Screen Clipping" button in the "Screenshot" options menu. Like the snipping tool in Windows 10, this will let you take a partial screenshot of your PDF document. This might be useful if you want to copy a particular picture or block of text, for instance.

Use your mouse to select the area around your partial screenshot. PowerPoint will automatically paste this into your presentation once you've selected the area.

If you insert a PDF document as a screenshot, you see the contents of a single page only. You can insert a PDF document as an object instead, acting as a link to the document that will enable you to refer to the PDF document at a separate point during a PowerPoint presentation.

To do that, click the "Insert" tab in the ribbon and then select the "Object" button in the "Text" section.

In the "Insert Object" selection menu, select "Create from File" and then click "Browse" to select your saved PDF document.

Make sure your PDF document is closed before you select it, or an error will be generated.

Next, locate and select your saved PDF document using the Explorer window before clicking "OK" twice to insert it into your presentation.

The PDF document will appear as an object. You can then resize it and place it in a suitable position.

Double-clicking on the PDF object will launch it inside your chosen PDF reader. This will work in the editing mode and during the presentation itself, when you can refer to your PDF file before returning to the main presentation.

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How to Add a PDF to a PowerPoint

Last Updated: November 15, 2022

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been viewed 22,125 times. Learn more...

You have a powerful PDF but want to include the entire file or specific pieces in your PowerPoint presentation. So how do you do that? Well, there are a few different ways you can insert PDFs in your PowerPoint presentation including converting the PDF into an editable document. This wikiHow teaches you how to add PDFs to a PowerPoint either as a snipped image or an object.

Using Your PDF as an Image

• You can also go to the online version of PowerPoint at https://office.live.com/start/PowerPoint.aspx?omkt=en-GB .

• Within the online version, you are immediately, upon login, presented with options to load a previous presentation or create a new one.
• With the software, you’ll need to go to “File” and “New”.

• Your selection shows up in the PowerPoint presentation, and you can edit this from the “Picture Tools Format” tab in the ribbon.

Inserting Your PDF as an Object

• You will see and be able to interact with the PDF as an object. That means you can scroll through the pages of the PDF while in the PowerPoint presentation.
• Make sure you do not have the PDF open on your computer before continuing.

• With the online version, you are immediately, upon login, presented with options to load a previous presentation or create a new one.
• Within the software, you’ll need to go to “File” and “New”.

• You can either use the browse feature to look for your PDF or you can type in the file name along with its location.
• You can choose to use the file as a thumbnail instead of the actual PDF. In this case, you will not see any of the content from the PDF, but there will be a thumbnail that links to it instead. You’ll also need to set an action to this thumbnail since it doesn’t do anything when it’s added into the slide. You’ll find options to create actions by right-clicking the thumbnail, clicking “Presentation Object” and “Open”.

• If the quality of the PDF preview is too low, you can double-click the PDF to open it in full.

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1. Open Powerpoint. 2. Start a new document or open a saved one. 3. Navigate to the slide you want your PDF to appear on. 4. Open your PDF. 5. Click Insert . 6. Click Screenshot . 7. Click Screen Clipping . 8. Drag your mouse to select content. Did this summary help you? Yes No

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5 Ways to Add a PDF Into a PowerPoint Presentation

We show you several methods for adding a PDF into a PowerPoint presentation, whether you need entire documents or just sections.

You're probably familiar with the basics of PowerPoint, but have you ever tried adding documents from other sources into your presentations? It's possible to add a PDF to your PowerPoint presentation using several built-in methods.

We'll show you the various ways to integrate PDFs with your PowerPoint slideshows.

1. Add a PDF as an Object Into a PowerPoint Presentation

PowerPoint uses the term objects to describe any external files that you add to your presentations. As you might expect, you can use this to add PDFs using these steps:

• Open the PowerPoint presentation where you want to add a PDF.
• Go to the slide where you want the PDF to appear by clicking it in the left sidebar.
• Click on Browse , navigate to your PDF's folder, and select the PDF file. Then click on OK in the Insert Object dialog box.

Your PDF should then appear in your PowerPoint presentation as an object. You can click to drag it around, or use the corners of the object to expand the area that your PDF covers. It appears as an icon that you can click to open the PDF, so this method is more useful for adding references than actually showing the contents of a PDF in your slide.

2. Open Your PDF During a Presentation

PowerPoint lets you add actions to the objects in your presentation. This allows you to perform a task when you (or someone else) clicks on an object. You can use this feature to open your PDF file when it's clicked on in the presentation.

Here's how to add an action to your PDF object:

• Open your presentation, find the PDF object that you previously added, and click on it.
• You can choose to open your PDF either when you click on the object or when you hover over it. Select the tab you prefer from the top.

PowerPoint will now open your PDF file when you click on or hover over the PDF object in your presentation.

3. Add a PDF to Your Presentation as an Image

An easy way to put a PDF into PowerPoint is to add your PDF as an image file. This takes a snapshot of your PDF and adds that as an image to your chosen slide.

Keep in mind that this won't let you interact with the text or images in your PDF file. To do it, walk through these steps:

• Open your presentation with PowerPoint.
• While PowerPoint is open, launch your PDF file in Acrobat Reader DC . Other PDF readers should work for this, as long as they have a full-screen mode.
• Switch back to the PowerPoint window (using the Alt + Tab shortcut for efficiency, if you like).

PowerPoint will take a screenshot of your PDF page and add it to your current slide. To add another page from your PDF, simply keep that page open in Acrobat Reader DC while taking a screenshot from PowerPoint.

If you found this useful, you should know how to extract images from PDFs too.

4. Manually Add PDF Content Into a PowerPoint Presentation

You should use the manual method to add your PDF into PowerPoint when there's only a small amount of text or a few images to add. This uses the traditional copy and paste method to bring your PDF's contents into the presentation.

• Open your PDF in a PDF reader like Acrobat Reader DC.
• Click on the selection tool at the top so you can select text and images in your file.
• Select and highlight the text that you want to add to your presentation.
• Press the Ctrl + C keys on your keyboard to copy the selected content to the clipboard.
• Go to your PowerPoint presentation and press Ctrl + V to paste the content from your PDF.

If keyboard shortcuts don't work for some reason, you can use the Edit menu to copy content from your files. And if you can't select the content of your PDF, you can always take a screenshot of the part you want to copy and paste it into PowerPoint.

5. Convert a PDF Into a PowerPoint Presentation

If you want to add all pages from your PDF to a presentation, it's smart to convert your entire PDF file into a PowerPoint presentation . This is easy to do and it's possible in Acrobat Reader DC as well as online services.

Let's look at how to use an online service called Smallpdf to turn your PDF into a PowerPoint presentation:

• Open a browser and head over to the PDF to PPT page on the Smallpdf site.
• Wait while your PDF converts to a PowerPoint file.

Launch the new presentation and you're free to add, edit, and remove slides from your newly converted document.

Add a PDF Into PowerPoint on a Mac

If you use PowerPoint on a Mac, you will find that you can't add a PDF to your presentation as an object as described above. PowerPoint will display errors because Office's object linking is not fully supported on macOS.

One way to get around that limitation is to manually add content from your PDF to the presentation, as discussed earlier. Another way is to link to your PDF from your slides. You can do this by clicking on the Insert menu and selecting Hyperlink .

Add PDFs to PowerPoint for Better Presentations

With PDFs as common as they are, chances are that you'll need to insert one into PowerPoint eventually. Now you have several simple methods for doing so.

Meanwhile, did you know that it's also possible to add PDFs to Word documents ?

Home Blog PowerPoint Tutorials How to Insert a PDF into PowerPoint

How to Insert a PDF into PowerPoint

Many PowerPoint presentations consist of extracts from reports available in Word documents, spreadsheets, and PDF files. Using content from PDF files can be difficult for PowerPoint users since copying information isn’t always easy due to the way content is saved in the Portable Document Format. This is why inserting a PDF into PowerPoint might be a viable option for a PowerPoint presentation.

4 Ways to Insert PDF in PowerPoint

There are different methods for showing information from PDF files in PowerPoint templates . Below are 4 easy ways to insert a PDF into PowerPoint.

Insert PDF in PowerPoint as a Clickable Link

You can insert a PDF in PowerPoint as a clickable link. To do this, go to Insert -> Text -> Object .

Select the PDF file you wish to add to your PowerPoint slide. You can also enable the Link option; however, leaving it unchecked also inserts the PDF file as a clickable image in Normal view in PowerPoint.

This will insert it as an image that can be opened in Normal via double-clicking or right-clicking menu.

To trigger the file to open in SlideShow mode, select the embedded PDF image and go to Links -> Action .

You can trigger the image to open on mouse click or mouse hover via Object Action -> Open from the dialog box that opens up .

The below image shows a PDF embedded as an image in a slide with a clickable action enabled to trigger opening it on mouse click in SlideShow mode. You might get a notification asking you to open the document if you trust the source. Click Enable to open the PDF file in SlideShow mode.

Insert PDF in PowerPoint as an Icon

Like inserting a PDF as a link, you can add it to a PowerPoint slide as an icon by going to Insert -> Text -> Object .

Select the PDF file to insert in PowerPoint and check Display as Icon checkbox.

From the dialog box that opens up on mouse click or mouse hover via Object Action -> Open .

This will insert the PDF file as an icon in your PowerPoint slide. You can open the icon in Normal view via right-click menu or by double-clicking on the icon.

To trigger the PDF file to open in SlideShow mode, select the icon and go to Links -> Action .

The below image shows the clickable PDF icon in SlideShow mode in PowerPoint.

Insert PDF as a Screenshot

A PDF file or document parts can be inserted in PowerPoint as a screenshot. You can use the Print Screen option on your computer to grab screenshots, a third-party tool such as Greenshot or Shotty, or simply use the built-in screenshot tool in PowerPoint to take screenshots.

To take a screenshot of a PDF document using PowerPoint open the PDF, go to PowerPoint and select Insert -> Image -> Screenshot . Using this option, you can quickly insert a screenshot of an active window or select a part of the PDF file to insert in your current slide via the Screen Clipping option.

If you’re using the Screen Clipping option, select the area to insert in your slide by dragging the mouse over the section of the PDF that you want to insert.

This will insert the screenshot of the PDF file in PowerPoint.

Use a PDF Conversion Tool

Instead of opening a PDF in PowerPoint or using screenshots, you can also convert PDF files to Flipbook or PowerPoint. This can enable using the pages of the PDF document as individual slides for your presentation. Many online and offline converters can help you convert PDF to PowerPoint. A few such tools include Adobe Acrobat DC, TalkHelper PDF Converter, CloudConvert, ZamZar, SmallPDF, and iLovePDF.

Most PDF to PowerPoint converters have similar settings. For this post, we will use the online iLovePDF conversion tool to convert a PDF document to PowerPoint. To convert your PDF file, upload it to the iLovePDF converter.

Once you have added one or more documents to convert, click Convert to PPTX .

The document will be converted, and a download link will become available for downloading the PPTX file.

Below is an example of a PDF file converted to PowerPoint.

Final Words

PDF documents often contain information that needs to be used in PowerPoint slides. Whether you take a screenshot, insert the PDF to open and discuss throughout your presentation or convert PDF documents as slides might depend on your presentation needs.

For a single image, a screenshot might be sufficient; however, converting the document or opening it during your presentation might be a more feasible option for more detailed information. Remember, you don’t have to work with paid PDF conversion tools if your aim is to stick with PPT templates free download – tools like iLovePDF are perfect for this process and won’t hinder your workflow.

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Home » Microsoft Powerpoint » How to insert PDF in PowerPoint Presentation

How to insert PDF in PowerPoint Presentation

You are creating a PowerPoint presentation, and you need to include information from another document. You have two choices here—either copy the information to the slides or include the document within the slides.

If this other document is available as a PDF or portable document format, you can include it in your Powerpoint presentation . In this article, we will be sharing multiple ways to insert a PDF document in your PPT.

6 Ways to insert a PDF into Powerpoint Presentation

• Insert PDF as a Link into Your Presentation.
• Insert PDF as an Object into Your Presentation.
• Insert PDF as an Image into Your Presentation.
• Insert Text from the PDF into Your Presentation.
• Insert Graphics from the PDF into Your Presentation.
• Convert the PDF into PPT and Open it as a Presentation.

Let us show you all the above methods in simple instructions.

Let us begin.

Method #1: Insert PDF as a Link into your Presentation

This method does not display the PDF, but only shows a link.

The PDF must exist as an online document on a website. For this tutorial, we will place the PDF on Google Drive.

Step #1: Open Google Drive

Open your favorite browser and go to the Google home page .

Click the Sign In tab (in the top right corner) to log in to Google with your credentials.

Click the Google Apps icon (the nine dots) to open a menu.

Within the menu, click the Drive icon.

Step #2: Upload PDF

On the Drive page, click the New icon.

A menu opens.

Click the File upload icon.

The File Manager will open.

Navigate to the location of your PDF file and hover the mouse pointer over it.

Click the Open button to upload the file and close the File Manager.

The PDF file will now appear in Google Drive under My Drive.

Step #3: Get Link

Right-click the PDF file.

A menu opens, click the Get link icon.

A dialog box will open.

Add people and groups with whom you want to share the PPT.

Click the Copy link button to copy the link to the clipboard.

Click the Done button to close the dialog box.

Step #4: Open PowerPoint Presentation

Open a blank presentation or navigate to a slide where you want to insert the link.

Step #5: Insert a Text Box

In the top menu bar, click the Insert tab to change the ribbon.

In the section Text , click the Text Box icon.

The cursor will change to a cross.

Position the cursor appropriately, click the mouse button, and drag the cross diagonally to form a text box.

Step #6: Insert the Link

Click within the text box.

Type an appropriate name for the PPT.

Select the name.

Right-click the selected name.

A menu will appear.

Click the Hyperlink… icon.

An Insert Hyperlink dialog box will open.

Click within the box next to Address: .

Press CTRL+V on your keyboard.

The link from the clipboard will appear in the box.

Click the OK button to close the dialog box.

The PPT name now appears as a link.

Method #2: Insert PDF as an Object into Your Presentation

This method will show the entire PDF during the presentation.

Step #1: Open PowerPoint

Open your PowerPoint presentation.

Navigate to the slide where you want to insert the PDF.

Note: Alternatively, you can open a new slide.

Step #2: Open Object Option in PowerPoint

Click the Insert tab in the top menu bar to change the ribbon.

In the Text section, click the Object icon.

An Insert Object dialog box will open.

Click to select the Create from file option.

Click the Browse… button.

Step #3: Insert PDF as Object

File Manager will open.

Navigate to the folder containing the PDF file.

Hover the mouse over the PDF file.

Click the OK button in the File Manager to insert the PDF file link in the dialog box.

You can choose to display the PDF as:

• A link—Click and select the Link check box.
• An icon—Click and select the Display as Icon checkbox.
• As a cover page—Do not select either checkbox.

Choose how you want to display the PDF.

We have chosen to display the PDF as a cover page.

Click the OK button in the dialog box to close it and insert the PDF file in the slide.

The cover page of the PDF appears as an object in the slide.

Step #4: Open the PDF

Right-click the PDF in the slide.

A menu will open.

Hover the mouse pointer over the Acrobat Document Object tab.

A secondary menu opens.

To open the PDF, click the Open tab.

Method #3: Insert PDF as an Image into Your Presentation

This method is useful when you want to display only a certain page of the PDF and not the entire PDF.

Step #1: Open the PDF

Open your PDF file.

Navigate to the page you would like to insert.

Step #2: Open PowerPoint

Step #3: Insert PDF as Screenshot image

In the Images section, click the Screenshot icon.

An Available Windows menu will open.

Click the image you want to insert.

An image of the PDF window appears in the PowerPoint slide.

The ribbon displays a Picture Format tab.

Step #4: Crop the Image

In the Size section, click the Crop icon.

Click the Crop icon.

Cropping markers will appear on the edges and corners of the image.

Grab the corners/edges with the mouse and drag them to enclose a part of the image you want to keep.

In the Size section of the ribbon, click the Crop icon.

The slide will retain the enclosed part of the image.

Method #4: Insert Text from the PDF into Your Presentation

This method is useful when you want to transfer a few lines of text from the PDF to the PowerPoint slide, without including any image.

Step #1: Open PDF

Use your favorite PDF reader to open the PDF document.

Navigate to the page that contains the text you want to display.

Step #2: Copy the Text

Use your mouse cursor to select the text you want to copy.

Right-click the selected text.

Click on the Copy tab.

The selected text is now available in the clipboard.

Step #3: Open PowerPoint

Navigate to the slide where you want to insert the text.

Step #4: Paste the Text

Right-click where you want to paste the text.

Click on the Keep Text Only icon.

Your selected text now appears in the presentation slide.

Adjust the font type, color, and size to suit your presentation.

Method #5: Insert Graphics from the PDF into Your Presentation

This method is useful when you want to transfer a graphic from the PDF to the PowerPoint slide, without including any text.

Navigate to the page that contains the graphic you want to display.

Step #2: Copy the Graphic

Click and select the graphic you want to copy.

Right-click the selected graphic.

Click on the Copy Image tab.

The selected graphic is now available in the clipboard.

Navigate to the slide where you want to insert the graphic.

Step #4: Paste the graphic

Click the Paste icon.

Your selected graphic now appears in the presentation slide.

Use the handles on the graphic to adjust the size to suit your presentation.

Method #6: Convert the PDF into PPT and Open as Presentation

This method uses an online converter SmallPDF pdf-to-ppt to convert PDF into PPT, which we will insert in the presentation slides. You can use any other converter as well.

Step #1: Convert PDF to PPT

Open your favorite browser.

Visit the page pdf-to-ppt .

You can drag and drop the PDF document you want to convert.

Alternatively, click the CHOOSE FILES tab.

Navigate to the PDF file you want to convert and select it.

Click the Open tab to download the file, and close the File Manager.

SmallPDF will convert the file.

Step #2: Download the Converted PPT

Click the Download tab.

Navigate to a suitable folder.

Save the PPT file with an appropriate name.

Step #3: Open the Converted Presentation

Open PowerPoint

Click the Open icon in the left pane.

Click the Browse icon in the right pane.

Navigate to the folder where you saved the converted PPT.

Select the converted PPT.

Click the Open tab.

PowerPoint opens the converted PPT as a presentation.

We have shown you six methods of inserting PDF in PowerPoint presentations. Use the method that you find most suitable for your application. If you have any questions, please let us know in the comments section below.

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How to insert a PDF into a PowerPoint slideshow in 2 ways and enhance your presentations

• You can insert a PDF into a PowerPoint either as an object or as an image.
• Once the PDF has been inserted into your PowerPoint as an object, you can set it so the PDF opens when you click it.
• If you insert the PDF into your PowerPoint as an image, you'll have to insert at most one page at a time.
• Visit Business Insider's Tech Reference library for more stories.

Have you ever found a PDF that would make the perfect addition to your Microsoft PowerPoint presentation? 

As it happens, you can insert PDFs into a PowerPoint presentation, which is great if you're looking to add some pizzazz to your slideshow.

There are two ways to insert a PDF into a PowerPoint presentation: as an object or as an image. Here's how to do both, using PowerPoint on your Mac or PC.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), acer chromebook 15 (from $179.99 at walmart), apple macbook pro (from $1,299.00 at apple), how to insert a pdf into powerpoint as an object.

This method will allow you to pull up your entire PDF in the middle of your PowerPoint presentation, which can be especially helpful when it comes to presenting data about your chosen topic. 

Make sure that your PDF isn't open in any other program before proceeding. PowerPoint won't be able to use the PDF if another program has it open.

1. With your chosen PowerPoint presentation open, select the slide into which you want to insert a PDF.

2. Click on the "Insert" tab, then click on "Object." If you don't see the Object option, it might appear as a smaller icon without any text — it looks like a blue box inside of a white box. It'll be located in the "Text" sub-menu.

3. In the pop-up box that appears, click on "Create from file." Then, click on "Browse," and find and select the PDF file on your computer. Click "OK" when you're finished.

4. You've now inserted your PDF into your PowerPoint presentation, but there's still one more step you need to take in order to have your full PDF within the slideshow. Click on the "Insert" tab, then click on "Action."

5. In the pop-up box that appears, click on "Object action:" and click "Open" in the drop-down menu. Click "OK" when you're finished.

This should set the PDF to open when you click on its icon in the slideshow presentation.

How to insert a PDF into PowerPoint as an image

This method won't insert an entire PDF into your PowerPoint presentation, but rather only a single page or so. 

However, it's much simpler, and is useful for incorporating small amounts of content from the PDF into your presentation. If you don't want to open the entire PDF whenever you reference it, this is the method for you.

1. Open your PDF file so that the area you want to insert is completely visible. For example, if you want to insert a specific diagram contained within the PDF, make sure you can see the entire diagram on your screen.

2. Now, take a screenshot of the area you want to insert, and copy that screenshot to your clipboard.

• To take a screenshot on a PC , among other options, you can press the Print Screen, or PrtSc, key. This key is usually located on the right side of your keyboard. 
• To take a screenshot on a Mac , among other options, you can press Command + Shift + 4. This will turn your cursor into an aiming reticule. Now, hold down the Control key as you click and drag your mouse across the area of the screen you want to screenshot.

3. Open your PowerPoint presentation and click on the slide in which you'd like to insert the PDF content. On the slide that you choose, right-click and select one of the Paste options (it doesn't matter which one) to paste the screenshot into your PowerPoint.

Once you've inserted the screenshot into your PowerPoint presentation, you can move, resize, crop, and edit the screenshot like you would any other picture or image.

Related coverage from  Tech Reference :

How to add a border to slides in powerpoint, and give your slideshow a sleek design, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to add page numbers to your powerpoint slides to organize your presentation, how to convert a powerpoint to google slides in 2 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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• Main content

Blog > 5 ways to insert PDFs into PowerPoint

5 ways to insert PDFs into PowerPoint

28.07.2022   •  #powerpoint #tutorial.

You are probably familiar with the following problem – you wanted to insert a PDF document into your PowerPoint presentation, but you didn't know exactly how to do it. Inserting PDF files into a PowerPoint presentation is quite simple. Whether with an online converter or directly as a PDF file, we will show you 5 different ways to insert a PDF into a presentation.

What is a PDF actually?

PDF means Portable Document Format. So simply put, a PDF file is a file that looks the same on any device, no matter what operating system or hardware. This has its advantages, as the original formatting of the author of the PDF is preserved.

So how do you insert a PDF into a presentation?

There isn’t just one way to do it. There are 5 ways to insert a PDF into PowerPoint.

• Insert PDF as screenshot
• Insert PDF as object
• Insert PDF as link
• Convert PDF online
• Share PDF with participants via SlideLizard

1. Insert PDF as screenshot

A proven method, very simple and easy to implement is to insert the PDF Document as a screenshot.

2. Insert PDF as an object

Objects have a slightly lower quality, however, this changes as soon as you open them.

• Select the desired file.

3. Insert PDF as link

Links make working with PDFs quite easy and they are also easy to insert.

4. Convert PDF online

There is also the possibility to convert PDFs into slides online. There are free converters online that turn PDFs into PowerPoint slides. Here are some examples we have tested for you. The appearance varies depending on which converter you use.

5. Share slides as PDF with your audience

Another way to make a PDF file available to your presentation audience is to share it using SlideLizard LIVE . You can easily send your presentation slides and materials to your audience as a PDF and never have to worry about printing everything out for everyone. It's easy and free.

• First download SlideLizard. Here's the Download Link for SlideLizard . The installation is easy, just follow the given instructions.
• Share information about your presentation.
• Now set your desired settings. Your audience can now download your slides as PDF after or during your presentation (depending on your settings).

What is a PDF?

How to insert a pdf in powerpoint?

• Insert a screenshot of the PDF
• Share slides with SlideLizard

How to share slides in powerpoint with your audience?

• First install SlideLizard.
• Open the presentation you wish to share.
• Go to "Connect with SlideLizard".
• In the next step you will find the options to share your slides with your viewers.
• Your audience can now download your slides as PDF after or during your presentation (depending on your settings).

Related articles

About the author.

Hannah Kelih

Hannah is dedicated to graphics and illustrations. At SlideLizard she supports the design team with her creative ideas.

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How to Insert a PDF into PowerPoint Document.

Present your PDFs seamlessly on PowerPoint. Learn how to insert a PDF into a PowerPoint deck with Adobe .

When you’re giving a presentation, whether it’s virtual or in person, you’ll want to make sure that it goes as smoothly as possible. Presenting can be stressful enough without adding extra steps to it.

If you need to display and talk through a PDF document during your presentation, trying to find the file while pausing your slideshow can be challenging, distracting and waste precious time. Luckily, there’s a way around this – you can insert a PDF directly into your Microsoft PowerPoint presentation with Adobe’s useful tools.

Make your presentation appear fluid and professional and find out how to insert a PDF into PowerPoint with our helpful guide.

What You’ll Learn.

How to insert a pdf into powerpoint., how to insert multiple pdfs into powerpoint..

• Inserting a PDF into a PowerPoint. The Benefits.

There are many ways you can insert a PDF into a PowerPoint to enhance your presentation and showcase some eye-catching data:

Be sure to finalise your PDF.

First and foremost, before you embed a PDF into a PowerPoint, your document needs to be ready to present. This is because you can’t go back and edit your PDF within PowerPoint, so be sure to finalise and proofread your document before you add it to your deck.

Adobe Acrobat online services offer you a range of professional PDF editing tools to re-arrange , sign and share your files securely . Access your PDFs from anywhere on any device on your Adobe cloud.

Inserting a PDF into PowerPoint as an Object.

One way to import a PDF to PowerPoint is by inserting it as an object. This creates a shortcut within the presentation, quickly and seamlessly opening the file with your PDF reader so you don’t have to find it manually while you present.

Here’s how to do it:

• Open your presentation deck in Microsoft PowerPoint.
• Navigate to the slide you wish to insert your PDF into.
• From the top toolbar, click the Insert tab.

• Find the Text section and select Object. You can hover your mouse over each icon to help you find it.

• From the Object window, click Create from File.
• Click Browse to find your PDF.
• Select OK to add your PDF to the slide as an object. It will look like an image, which you can arrange how you like.

How to Open a PDF as an Object from a Slide Show.

So, your PDF is looking great in your presentation, but how does it work during the slide show? To open the document as a high-quality file with your PDF reader, you’ll need to assign an action to it.

• Select Insert from the top toolbar.
• Click the PDF image so it becomes highlighted.

• In the Links section of the Insert toolbar, click Action.

• From the Actions Settings box, choose whether you want to open it with a Mouse Click or with Mouse Over (which will open the PDF by hovering your mouse over the image).
• Select Object action, and make sure Open is selected.

• Click OK to accept your changes.

Now, when you click your PDF image in Slide Show mode, it will automatically open your document with your PDF reader.

Add a PDF to PowerPoint as an Image.

If you don’t need to view your document in a PDF reader during your presentation, you can also insert a PDF into PowerPoint as an image.

To do this, simply complete the steps to insert the PDF as an object, but don’t assign an action to it.

Alternatively, you can also insert a single page of your PDF as a screenshot image. Just follow these instructions for similar results:

• Open the PDF file in your PDF reader and select the page you wish to insert to PowerPoint.
• Launch PowerPoint and find the slide that you’d like to insert the PDF image into.
• Select Insert > Screenshot . This tool lets you take a screenshot of any open window on your computer.

• Select the window with your PDF reader. PowerPoint will automatically insert a screenshot of that window into the slide.
• Use the Picture Format tab to crop and resize the image to your liking.

Insert PDF into PowerPoint as a PPT File.

Finally, if you’d prefer to integrate your PDF document into your PowerPoint in the form of presentation slides, there is another way to achieve this. You can embed a PDF into PowerPoint by converting it into a PPT (PowerPoint) file.

You can quickly convert any PDF file to PPT using Acrobat online:

• Head to Adobe Acrobat online services and select Convert PDF to PowerPoint .

• Drag and drop your PDF file into the drop zone or click Select a file to find your PDF.
• Download your new PowerPoint file.

To embed the slides into an existing PowerPoint presentation, open your PowerPoint deck and select Home > New Slide > Reuse Slides. You can locate your new PDF to PPT file by selecting Browse > Choose Content.

As a side note, it’s also possible to convert your PPT to PDF quickly and easily using Adobe’s online tool. This makes it easier to share with others after the presentation.

If you have multiple PDFs to display in your PowerPoint presentation, there’s a simple solution. Just repeat the process above with each PDF file to achieve your desired results.

You can also assign an action to multiple objects in a single presentation, so you can open each one in your PDF reader while you present your deck.

Alternatively, you can insert your PDF files as images, or convert them to PPT files, and arrange them in your presentation however you like.

Presenting data has never been so easy!

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How To Insert a PDF into PowerPoint: 3 Quick Ways

by Sam McKay, CFA | PowerPoint

Frustrated by the struggle to maintain formatting? How can you ensure that your beautifully designed PDF document stays just as polished when integrated into your PowerPoint presentation?

There are 3 main ways that you can insert a PDF into PowerPoint:

• Inserting a PDF as an object.
• Inserting a PDF as an image or screenshot.
• Hyperlinking a PDF to your PowerPoint slide.

Combining PDF content into a PowerPoint presentation will enable you to present data and information from different sources in a visually engaging way, without the hassle of retyping or recreating the content.

This article will cover the simple yet effective process of inserting a PDF file into a PowerPoint slide, providing step-by-step guidance to make your next presentation more impactful and informative.

Let’s get started!

Table of Contents

How to Insert PDF into PowerPoint

Inserting a PDF into a PowerPoint presentation can enhance your slides by incorporating detailed documents, charts, or graphics.

Whether you want to display a full PDF file or just a specific part of it, PowerPoint offers several methods to achieve this.

In this section, we are going to show you the 3 quickest and easiest ways you can insert a PDF into PowerPoint.

1. Inserting a PDF as an Object

To insert a PDF file into your PowerPoint presentation , you can use the ‘Create from file’ option.

By doing this, you can display the content of the PDF directly on your slide as an object.

Follow these simple steps to use this feature:

• Make sure your PDF is closed.
• Open PowerPoint and navigate to the slide in the PowerPoint presentation file where you want to insert the PDF.
• Click on “Insert” in the menu bar.
• Click on “Object”.
• In the Insert > Object box, click on “Create from File”.
• Select the PDF file you wish to insert.
• Click “OK” to insert it.

Once the PDF file is inserted, you will see a PDF file icon with the file name displayed on the slide.

Double-click on the icon to open the inserted PDF file. This will launch your default PDF reader and display the contents of the PDF file for easy reference during your presentation.

Please note that embedding a PDF as an object can increase the file size of your PowerPoint presentation.

If you’re concerned about maintaining a smaller file size, consider inserting the PDF file as an image or linking to it instead.

2. Inserting as an Image or Screenshot

Inserting a PDF into PowerPoint as a screenshot can be useful when you want to display a specific portion of the PDF document without embedding the entire file.

This method allows you to maintain the PDF file’s visual formatting, making it easy for your audience to understand the content.

There are three methods for inserting PDF content as an image or screenshot : using the Snipping Tool, using Screen Clipping, and converting a PDF into an image.

1. Use Snipping Tool

The Snipping Tool is a built-in feature in Windows and Mac operating systems that allows you to take custom screenshots of any open window or a selected area on your screen.

To use the Snipping Tool to capture a PDF image for your PowerPoint presentation:

• Open the PDF file and navigate to the page you want to capture.
• Launch the Windows Snipping Tool from the Start menu or by searching for it in the search bar.
• Select the “New” button in the Snipping Tool window.
• If you are using a Mac, disregard steps 2 and 3 and use the shortcut Shift+Command+4.
• Click and drag your mouse to create a custom selection around the area of the PDF you want to capture.
• Release the mouse button, and the Snipping Tool will capture the selected area.
• Save the captured image as a JPEG or PNG image .

Now, you can insert the saved image into your PowerPoint presentation:

• Open your PowerPoint presentation and select the slide where you want to add the image.
• Click the “Insert” tab in the PowerPoint toolbar.
• Click “Pictures,” then navigate to the saved image file and click “Insert.”

2. Use Screen Clipping

PowerPoint also has a built-in screen clipping feature that allows you to capture an image of another open window directly from the application.

To use this feature:

• Open both the PDF file and your PowerPoint presentation.
• In the PDF file, navigate to the page you want to capture.
• Switch to PowerPoint and select the slide where you want to insert the image.
• Click on the “Insert” tab in the PowerPoint toolbar.
• In the “Images” section, click “Screenshot.”
• You’ll see a list of available windows; click on the window displaying the PDF file to capture a screenshot.
• If necessary, resize or crop the image by selecting it and using the formatting options in PowerPoint.

By following these steps, you can confidently insert PDF content as an image or screenshot within your PowerPoint presentation, making your content more visually engaging for your audience.

3. Convert PDF into Images

One effective method to insert a PDF file into a PowerPoint presentation is by converting the PDF file into image format.

This approach allows users to effortlessly insert the images into their slides in a clear and visually appealing manner.

To do this you can use an online tool or software applications designed for this purpose. Online tools like Smallpdf or ILovePDF offer quick and secure options for PDF-to-image conversions.

These tools usually support different image formats such as JPEG, PNG, or BMP.

Follow these simple steps for online conversion :

• Choose an online PDF-to-image converter.
• Upload the PDF file you would like to convert.
• Select the desired image format for the converted file.
• Click the convert button and wait for the process to finish.
• Download the converted images and save them on your computer.

For those who prefer a more robust solution, software applications like Adobe Acrobat or PDFelement can conveniently convert PDF files to images with enhanced functionality and output quality.

To insert the converted images into PowerPoint :

• Navigate to the desired slide.
• Click on the “Insert” tab.
• Select “Pictures.”
• Select the image files on your computer.
• Insert them one by one into the slides.

By converting a PDF to images, you maintain the visual fidelity of the original file while seamlessly integrating it into your PowerPoint presentation.

This method proves versatile and practical, demonstrating a confident, knowledgeable, neutral, and clear approach to presenting information.

3. Hyperlinking PDF to PowerPoint Slide

Adding a PDF as a hyperlink in PowerPoint is a convenient way to connect relevant documents or external information to your presentation.

By hyperlinking a PDF, you’ll have the option to click on the link within the slide, allowing your audience to access the PDF content seamlessly.

To create a hyperlink to your PDF file on a PowerPoint slide, follow these simple steps:

• Select the text, image, or object on the slide where you want to insert the hyperlink. This will act as the anchor for the PDF link.
• Click the “Insert” tab in the PowerPoint toolbar, and then choose “Hyperlink” to open the Hyperlink dialog box.
• Select “Existing File or Web Page” from the left-hand pane of the Hyperlink dialog box.
• Click “Browse”, “Select” or the File Folder icon, and find the PDF file you want to link to. Select the file and click “OK” to insert the PDF hyperlink.
• Customize the Display Text or Tooltip (optional). If you want to change the displayed text for the hyperlink or add a ScreenTip to provide more information, you can edit these fields in the Hyperlink dialog box.

Once you’ve followed these steps, your PDF hyperlink will be inserted into your PowerPoint slide.

When clicked, the PDF file will open in the default PDF viewer, giving your audience easy access to the content.

By hyperlinking PDFs to your PowerPoint slides, you can create an interactive presentation experience and provide additional resources for your audience to explore.

Editing and Customizing PDFs in PowerPoint

Once you have inserted your PDF into a PowerPoint slide, you may wish to edit and customize it to fit your presentation’s design and layout.

In this section, we’ll cover various editing techniques, such as resizing and cropping, as well as assigning mouse actions.

1. Resizing

Resizing a PDF within PowerPoint is a simple task.

To adjust the dimensions of the PDF, follow these steps:

• Click on the PDF object to select it.
• You will notice small squares, or “handles,” on the corners and edges of the object.
• Click and drag one of the handles to resize the PDF proportionally. To stretch it horizontally or vertically, click and drag one of the edge handles.
• Release the mouse button when you reach the desired size.

Remember that resizing the PDF may impact its resolution and might result in a pixelated or blurry appearance.

2. Cropping

Cropping a PDF in PowerPoint allows you to remove unwanted portions and focus on specific areas.

Here’s how to crop your PDF:

• Under the ‘Format’ tab located on the toolbar, select the ‘Crop’ command.
• Crop handles will appear on the object’s edges and corners.
• Click and drag the handles inward to determine the portion of the PDF you want to keep.
• Press ‘Enter’ or click elsewhere on the slide to finalize the cropping.

3. Mouse Actions

Adding mouse actions, such as mouse-over or mouse-click effects, can enhance the interactivity of your presentation.

To set a mouse action on your PDF object, follow these steps:

• Navigate to the ‘Insert’ tab, and in the ‘Links’ group, click on the ‘Action’ button or double right-click on the pdf object.
• Mouse Click : This action occurs when you click on the PDF object during your presentation.
• Mouse Over : This action occurs when you hover the cursor over the PDF object without clicking.
• Choose how you want the PDF to be activated during the PowerPoint slideshow by clicking the Mouse Click tab or the Mouse Over tab.
• Click ‘OK’ to save the action settings.

With these editing techniques, you can customize your PDF and make it an interactive element within your PowerPoint presentation.

4. PDF Preview and Thumbnail in PowerPoint

If you want to enhance your presentation you have the option to display PDF previews and thumbnails within PowerPoint.

To do this:

• Go to the part of your PDF file that you would want to use as a thumbnail.
• Take a screenshot of it with the steps we’ve provided.
• Insert the screenshot into your desired slide.
• Hyperlink your full PDF into the screenshot with the steps we’ve provided.

Your audience will see the thumbnail of the PDF content during the presentation.

You can add multiple thumbnails to your presentation by following the same steps and selecting different pages from the PDF file.

This allows you to create visually appealing presentations and keep your audience’s attention.

Final Thoughts

Embedding a PDF into a PowerPoint presentation can help you integrate valuable information from external sources into your presentation, providing both a visually appealing and comprehensive experience for your audience.

Remember, always ensure that you have the necessary permissions to use the content from the PDFs, and be careful not to infringe on copyright laws.

By following these guidelines, you can confidently and knowledgeably insert PDFs into your PowerPoint presentations, enhancing their overall clarity and effectiveness.

If you’d like to learn more about the recent strides Microsoft’s products have made, check out the following video:

Frequently Asked Questions

How can i add a pdf file to a powerpoint slide.

There are 3 main ways to add a PDF file to a PowerPoint slide:

• Hyperlinking PDF to PowerPoint Slide.

There are step-by-step instructions to accomplish each one within the article

What are the steps to convert a PDF to PowerPoint?

You can use Adobe Acrobat or other online tools to convert a PDF file to a PowerPoint.

Generally, you upload the PDF file, select the “convert” option, and download the converted PowerPoint file.

Open the converted file and add the relevant slides to your presentation.

Why can’t I insert a PDF into PowerPoint on Mac?

On Mac, the option to insert a PDF directly into PowerPoint might not be available due to technical limitations and compatibility issues between software versions.

Instead, you may convert the PDF to images or slides using Adobe Acrobat or other online tools and then insert the converted images or slides into your PowerPoint presentation.

How do I include a PDF as an icon in PowerPoint?

To include a PDF as an icon in PowerPoint , go to the desired slide, then click on Insert > Object.

Choose the “Create from file” option, and either enter the file location or use the Browse option to find the PDF.

Check the “Display as icon” box and click OK.

An icon representing the PDF file will now be inserted on your slide.

Is it possible to insert a PDF into Google Slides?

Inserting a PDF directly into Google Slides is not possible.

However, you can convert the PDF into images or slides and insert these into your Google Slides presentation.

You can use Adobe Acrobat, online tools, or screenshot methods to convert the PDF into a suitable format for Google Slides.

How can I add multiple pages of a PDF to my PowerPoint presentation?

To insert multiple pages of a PDF into a PowerPoint presentation, consider converting the PDF into images (one image per page) using Adobe Acrobat or other online tools.

Then, insert each image into individual slides in your presentation.

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How to Insert PDF Files Into PowerPoint Presentations

Create a richer presentation experience

• Pima College

What to Know

• Insert a PDF as an object: Open the slide and select Insert > Object > Create from File > Browse . Choose the PDF and click OK .
• Insert the PDF as an image: Open the PDF and the PowerPoint slide. In PowerPoint, select Insert > Screenshot and select the PDF.
• Insert text or an image from a PDF: Copy the text or image in the PDF and paste it into your PowerPoint slideshow.

This article explains how to add a PDF to your PowerPoint slideshow to create a richer presentation experience. Options include inserting the entire PDF as an object that can be viewed during a slideshow, inserting a picture of a page, adding text from the PDF file, and copying a picture used in the PDF. Instructions apply to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365; and PowerPoint for Mac.

Insert a PDF as an Object on a PowerPoint Slide

When you want to view the entire PDF file during your PowerPoint presentation, insert the PDF as an object. During your presentation, select the PDF object on the slide and the PDF file opens in a PDF viewer.

Open the PowerPoint slide where you want to insert the PDF.

Make sure the PDF file is not open on your computer.

Select Insert > Object to open the Insert Object dialog box.

Select Create from File , then select Browse .

Open the folder that contains the PDF file you want, choose the PDF file, then select OK .

Select OK in the Insert Object dialog box.

An icon for the PDF displays on the slide and the PDF file becomes part of the presentation file. To open the PDF file, double-click the image while in Normal view.

Open the PDF During a Slideshow

To open the PDF file during a presentation, attach an action to the image.

Make sure PowerPoint is in Normal view. Display the slide with the PDF object.

Select the image or icon for the PDF file.

Select Insert > Action .

Select the  Mouse Click  tab if you want to open the PDF with a click. Select the  Mouse Over  tab if you want it to open when you point to the PDF.

Select  Object Action , then select  Open from the drop-down list. In PowerPoint 2019, select Activate Contents .

Select OK .

Insert a PDF into PowerPoint as a Picture

If you only want to view the content of one page of a PDF file, add it to a PowerPoint slide as an image.

Open the PDF file and display the page you want to insert into PowerPoint.

Open PowerPoint and go to the slide where you want to insert the PDF as a picture.

Select Insert > Screenshot . All of your available windows are presented, including the open PDF file.

Select the PDF file to add it to the slide as an image.

Insert Text from a PDF to PowerPoint

Another way to add a specific section of a PDF to PowerPoint is using Adobe Acrobat Reader.

To insert text from a PDF file:

Open the PDF file in Adobe Reader.

Select Tools > Basic > Select .

Select the text you want to copy.

Select Edit  > Copy .

Open PowerPoint and display the slide where you want to insert the PDF text.

Select Home >  Paste . Or press Ctrl + V .

Insert Graphics from a PDF to PowerPoint

To insert a graphic from a PDF file:

Right-click on the PDF and choose Select Tool .

Select the image and press Ctrl + C , or right-click and select Copy Image .

Open PowerPoint and display the slide where you want to insert the PDF graphic.

Import PDF into PowerPoint for Mac

When you insert a PDF into PowerPoint for Mac as an object, you may receive an error message stating that the file type is not supported or the file is not available. This is because object linking and embedding is not fully implemented in Mac Office applications.

You can insert text and graphics from a PDF in PowerPoint for Mac using the same steps provided above. 

Another option is to select Insert >  Hyperlink > Web Page or File , to link to a PDF. You can open the hyperlink during the presentation to display the PDF file.

Import PDF into PowerPoint Online

PDF files cannot be inserted or edited in PowerPoint Online. However, PDFs display as expected when created in another version of PowerPoint.

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How to Insert a PDF Into PowerPoint

Inserting a PDF into a PowerPoint presentation can be useful for several reasons. It allows you to showcase relevant information from external documents, such as reports, charts, or diagrams, without recreating the content.

By embedding a PDF, you ensure data accuracy and maintain the original formatting. Additionally, incorporating a PDF can save time and effort, as it directly integrates existing resources.

This article will guide you through the process of inserting a PDF into your PowerPoint presentation using various methods.

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Method 1: Insert PDF as an Object

This method will embed the entire PDF document into your PowerPoint slide as an object, allowing you to open and view the PDF within the presentation.

• Open your PowerPoint presentation and navigate to the slide where you want to insert the PDF.
• Click on the “Insert” tab in the PowerPoint toolbar.
• In the “Text” group, click on the “Object” button (represented by an icon with a blue square and a white square).
• In the “Insert Object” dialog box, select “Create from file” and click on the “Browse” button to locate your PDF file.
• Select the PDF file and click “Open,” then click “OK” in the “Insert Object” dialog box.
• The PDF will now be inserted as an object on your slide. You can resize and reposition the object as needed.

Method 2: Convert PDF to Images and Insert

Another method is to convert the PDF pages into images and insert them into your PowerPoint slides individually. This method is useful if you want to display the PDF content as part of your slide without opening a separate document.

• Convert your PDF pages into images using a third-party tool, such as Adobe Acrobat or an online converter like Smallpdf.
• Save the converted images to a folder on your computer.
• Open your PowerPoint presentation and navigate to the slide where you want to insert the first PDF page as an image.
• Click on the “Insert” tab in the PowerPoint toolbar, and then click on the “Pictures” button in the “Images” group.
• Browse to the folder containing your converted images, select the first image, and click “Insert.”
• Resize and reposition the image as needed, then repeat these steps for each additional PDF page you want to insert.

Method 3: Insert PDF as a Hyperlink

If you want to link to an external PDF file rather than embedding it in your PowerPoint presentation, you can insert a hyperlink.

• Open your PowerPoint presentation and navigate to the slide where you want to insert the hyperlink.
• Add a text box or shape that will serve as the clickable link to the PDF.
• Right-click on the text box or shape and select “Hyperlink” from the context menu.
• In the “Insert Hyperlink” dialog box, click on the “Existing File or Web Page” option in the left pane.
• Browse to the location of your PDF file, select it, and click “OK.”
• Now, when you click on the text box or shape during your presentation, the PDF file will open in your default PDF viewer.

Tips for Working with PDFs in PowerPoint

To ensure a smooth experience when using PDFs in your PowerPoint presentations, consider the following tips:

• Optimize PDF file size: Large PDF files can slow down your presentation or cause issues with embedding. Consider using a PDF optimizer or compressor tool to reduce the file size before inserting it into PowerPoint.
• Test the presentation: Before delivering your presentation, test it on the computer and software you will be using during the actual presentation. This will help you identify any potential issues with embedded PDFs or hyperlinks and address them beforehand.
• Ensure accessibility: If your presentation will be shared or viewed by others, ensure that the PDF content is accessible to all users. Consider adding alternative text to embedded PDF objects or providing a text-based alternative to the PDF content if needed.
• Keep a backup: Always keep a backup copy of your original PDF file and PowerPoint presentation. This will help you recover your work in case of file corruption or other issues.

Inserting a PDF into your PowerPoint presentation can help you incorporate external content and create more engaging slideshows. With the methods outlined in this article, you can choose the best approach for your specific needs, whether it’s embedding the PDF as an object, converting it to images, or linking to it with a hyperlink. Each method has its benefits and limitations, so consider your audience and presentation goals when deciding which approach to take.

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How to Insert a PDF in PowerPoint

Portable document formats, more known as PDFs, were a revolution in the way we share information. They are an easy and universal way to keep everyone informed and a great tool for your presentations. Are you in a meeting with investors speaking about your company’s achievements? Add a PDF with your last year’s performance! Maybe you are speaking about your school center and the different studies it offers? Add a PDF with a schedule so that everyone knows when your classes are happening!

Giving a bit more information to your listeners is always appreciated, so in this tutorial you are going to learn the different ways to insert a PDF in PowerPoint . 

How to insert a PDF file as an object

How to insert a pdf file as a picture.

If you insert a PDF file as an object , it will appear as a small icon. It’s a great tool if you want to have all your documents easily accessible by your readers in the same document. To insert it, follow these steps: 

• First, check that your file is not opened anywhere else. Then, choose the slide where you want it to appear. For this example, we are using the Retro Mollinetti Meeting presentation.
• Open the Insert tab and click Object → Create from file. If you click on Display as an icon, your document will appear as a small PDF icon.
• Browse the document and click OK. 

Pro tip : select the icon you just inserted and go to Insert → Action, on the top menu. Then, select Open. If you do this, the file will open when someone clicks on it. 

If you are looking for a more visual representation of your file, the solution is adding it as a picture . This is a simpler process that will show a page of your document in your presentation. Let’s see how it goes: 

• Open your PDF and make the part you want to appear in your slide visible.
• Make a screenshot of the file. For that, press Windows + Shift + S (or Command + Shift + 4, if you use Mac), the cursor will then allow you to select the part you want to print. After you release it, the selection will be saved as an image in your clipboard.
• Open the presentation. For this example, we’re going to use the template Professional Business Meeting. 
• Select the slide you want your image to appear and paste it. Now you can resize or move the file as you please!

Now you are ready to put your knowledge into practise. Take a look at our website and download a template to start preparing your next presentation!

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How To Insert a PDF into a PowerPoint Presentation

Jamie Read more June 19, 2021

PowerPoint is the go-to application for businesses looking to make professional presentations. Love them or hate them, slide presentations are still the most popular way of sharing data in a simple, attractive way. With newer versions of the application you can insert multiple media types into slides to enable sharing. Today I’m going to cover how to insert a PDF file into a PowerPoint presentation.

PDF files are ubiquitous as the file format is self-contained and has almost universal acceptance. As long as your application or browser plays nicely with them, using PDFs in presentations is just a matter of inserting it into a slide either as an image or an object. You can also add it as a slide show action.

Insert a PDF File as an Image into a PowerPoint Presentation

The most popular way to use PDF media within a presentation is by using it as an image. This allows you to present the data on a page without having to include the PDF file as a while on that slide. You can always include it at the end as a download or reference link so it doesn’t get in the way.

Inserting a PDF as an image is a quick way to present flat data in a non-interactive fashion. It is ideal for presenting data contained within other documents that don’t need to be shared or otherwise manipulated.

If you want to do more with a PDF in PowerPoint, you will need to insert it as an object.

Insert a PDF File as an Object into a PowerPoint Presentation

To insert a PDF file as an object into a PowerPoint presentation, you make it available to those you’re sharing the presentation with. It uses a similar set of steps to inserting as an image, but does something different as a result. Where this method differs is that you should not have the PDF file open when you do it.

• Open your PowerPoint presentation on the page you want to insert the PDF within.
• Select Insert and then Object .
• Next, select Create from file and navigate to the PDF file.
• When finished, select OK .

This will embed the PDF file into the slide you have selected. The file is compressed and therefore the quality of the file itself is reduced but will now open for anyone who selects the link.

Insert a PDF File as a Slide Show Action

If neither of those two methods work for your needs, you can also add a PDF file into a PowerPoint presentation as an action.

• Choose the image to be inserted by the hyperlink.
• Select Insert tab and click on Link within the Links section.
• Next, select Existing File or Web Page in the popup window. In the Look in section navigate to the file.
• Now, select the PDF file, then hit OK .

Now we can add the action to the object we created.

• Then, to insert an action in the object, select Action in the Insert tab.
• Choose Object action in the Action Settings window and select Open .
• Finally, select OK to insert it into the slide.

This method will insert a link to the PDF file that is triggered by clicking the mouse over the image. You can elect to choose to open the PDF file with mouse over if you prefer but it means it will happen every time you move your mouse across that link. Not ideal if you’re presenting to a business audience!

Save a PowerPoint as a PDF File

While we’re on the subject of PowerPoint and PDF files, did you know you can save a PowerPoint as a PDF? Neither did I until I saw it while creating screenshots for this tutorial. Here’s how.

• In PowerPoint, select the File tab.
• Select Export and then Create PDF/XPS Document .
• Give the file a name.
• Select Standard or Minimum size depending on what you’re going to use it for.
• Select Options to change the formatting if needed.
• Select Publish to save the file as a PDF.

Your PowerPoint should now be a PDF file and will retain much of its original form just in a different format. Ideal for emailing or sharing online. Useful huh?

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Insert a PDF into PowerPoint: 5 Easy Ways

Looking to insert a PDF into PowerPoint but not sure how? You’ve come to the right place.  We’ll show you 5 easy ways to do it .

PDF files are read-only . That means once created, they are difficult to edit. Read on to find out how you can still insert and edit PDF content in your PowerPoint presentation.

What is a PDF?

The Portable Document Format was developed in 1993 by the Adobe System company. A PDF file can be an image and/or text. To open these documents, you need to a compatible program, e.g., Adobe Acrobat Reader. This program must be purchased.

But there are some free-of-charge alternatives, such as PDFCreator . This installs itself as a printer driver – when you click on it, any program that has access to printer options will create a PDF file for you instead of a printout. The freeware BullZip, also creates PDF files using the printer dialog option. You can find more free alternative programs here .

A characteristic feature these file types is that they retain the original author’s layout. This means that a PDF can’t be easily edited after it’s been saved, so it looks the same on any computer system . That’s why many government agencies and companies rely on them.

Insert a PDF into PowerPoint: your options

You can insert a PDF file into PowerPoint in the following ways:

• As a picture
• As an object
• With the Snipping Tool
• Convert online

Not all methods of inserting your PDF into your PowerPoint presentation yield the same result: depending on the chosen method, you might either see only a single page of your PDF document or gain access to the entire file.

All these options are explained in more detail below.

Option 1: Insert a PDF into PowerPoint as a picture

The easiest and fastest method to insert a PDF file into your PowerPoint presentation is through “ Drag and Drop “:

• Open your PowerPoint presentation and the folder containing the desired PDF file in two adjacent windows.
• Select the PDF file and drag it onto the open slide of your PowerPoint presentation . This will display the first page of the PDF file as an image in your PowerPoint presentation.
• Need to edit the image? No problem, just click on the image and select the “ Picture Format ” tab that appears.

Tip: If you want to insert only a specific part of the image directly into your PowerPoint presentation, you can use the screenshot function to quickly select and manually insert portions of your PDF file as images. Follow these steps for this option:

1. Open your PDF file.

2. Make sure the file is the most recent open window before proceeding to the next step. Don’t minimize the window.

3. Make sure everything you want to capture as an image is visible in the window .

4. Now select the slide in PowerPoint where you want the PDF content to appear.

5. Click on the Insert tab and then select Screenshot in the Images group.

6. Your PDF will be the first thumbnail in the Available Windows gallery.

7. Select Screen Clipping to add a selected portion of your PDF.

8. Your window will now appear white and the pointer will appear as a cross.

9. Hold the left mouse button down and drag it to select the part of the screen you want to capture . When you finish dragging, the selected area will automatically appear as an image in your PowerPoint slide.

10. To edit your new screenshot, use the tools in the Picture Format tab.

Option 2: Insert a PDF into PowerPoint as an object

With this method, you can quickly access a multi-page PDF file , even though only one object is visible on the PowerPoint slide. Follow these steps to embed your file as an object in your PowerPoint presentation :

Note: The quality of the file will be reduced with this method. However, if you double-click on the PDF file image in Normal View, you will see the entire PDF.

• Select the PowerPoint slide where you want the content to appear.

3. A new window will open. Select Create from File in the Insert Object box.

4. Click Browse to search for your file then confirm with OK .

Option 3: Add a link

Insert a link to access the PDF file easily during your whole presentation. Here‘s how to do it:

1. Enter the text that will serve as a link to the file in your presentation.

2. Now go to Insert > Link > Insert Link .

3. Enter the address for your file. Alternatively, click the File Folder icon to search for your file or enter the file name. Click Open .

4. When you press Ctrl + Click on the selected text, your document will open in a PDF reader (e.g., Adobe Reader).

Option 4: Use a snipping tool

If you use Windows , Snipping Tool, or Snip & Sketch, is pre-installed on your computer. This tool allows you to create screenshots easily . You can use this tool to copy, crop or save snippets of your PDF file. Here’s how it works:

1. Open the file you want to screenshot.

2. Find the Snipping Tool, or Snip & Sketch, on your computer and once the program has opened, select New in the upper left corner.

3. You screen will now appear white. Use the mouse to drag the area you want to snip .

4. Save the image section as a PNG image by clicking on the Save icon in the upper-right corner of Snipping Tool. Save the file in a place where you can easily find it.

5. Go to Insert > Pictures to add it to your presentation.

If you are a Mac user , you can similarly use the screenshot function by pressing the combination of Shift, Command, and 4. The selected portion of the screen will be automatically saved as a PNG format image, which you can then easily insert into your PowerPoint presentation.

Option 5: Convert online

With this method, you can convert your document directly into a .pptx document . To do this, you’ll need the right (online) software . For the following steps, we’re using with the paid, online converter Smallpdf .

1. Go to the Smallpdf.com

2. Select the PDF to PPT tile.

3. Click on Choose Files and select your PDF file. Confirm with Open .

4. It may take a moment for your file to be converted. Click Download to save the converted PDF document.

5. In the new window, select Save File and confirm with OK . The file will now be in your computer’s download folder .

6. When you open the converted file, you‘ll have a PowerPoint presentation that contains all your document’s data . Now you can create the rest of your presentation.

Final tip: Show your PDF file with a mouse click

1. Insert your file as an object as described above in option 2 .

2. Go to Insert > Action which is found in the Links group.

3. This will open the Action Settings box. In the Mouse Click tab, enable the option to open your file using mouse click .

Conclusion: Inserting a PDF into PowerPoint is easy

As a PowerPoint presenter, your goal is to deliver high-quality information on your business topics . This often involves PDF files, which, when saved, are read-only and can’t be easily modified.

We’ve given you 5 ways to insert a PDF into PowerPoint quickly and easily . Try one of them for your next presentation!

If you have questions about the article, feel free to email us at [email protected] . We’re here to help!

Looking for visually supportive and professionally designed slide templates? Browse our shop. We have numerous slides available for download covering various (business) topics. Check it out today! ► Visit the Shop

These articles might also be interesting for you:

• Insert GIF in PowerPoint
• Insert Videos in PowerPoint

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How to Insert a PDF into PowerPoint

There are several pitfalls to the process, which we also explain

Your client or co-worker just sent you a PDF, and you need to add its contents to a PowerPoint presentation. What’s worse, you may be pressed for time and can’t re-draw the presentation all over again.

How do you insert the PDF into PowerPoint for a richer presentation experience?

In this guide, we’re going to show you different methods of inserting a file in PDF format into your presentation depending on how you want to use the content.

Insert PDF into PowerPoint

There are several options depending on how you want to use the content in the PDF file, but the main ones you have are:

• Inserting the entire PDF as an object
• Attach an action
• Insert PDF using screen clipping
• Split PDF and insert as individual pages
• Add text and copy graphics from the PDF file
• Insert PDF into PowerPoint for Mac

Insert PDF Into PowerPoint As An Object

If you go with this option, you probably want to keep the PDF file as a supporting document for your PowerPoint presentation. In this case, you’ll insert the entire PDF into the presentation as an object on a PowerPoint slide, which you can open and view during presentation by selecting the PDF object on the slide.

Note : You can’t insert or edit PDF content when you’re editing a presentation in PowerPoint online (or for the web).

• To insert the PDF as an object in PowerPoint, make sure the PDF file isn’t open on your computer, and then go to the PowerPoint slide where you want to place the PDF as an object.
• Click Insert on the menu bar. 

• Select Object .

• In the Insert Object dialog box, click Create from File . 
• Click Browse to open the folder containing the PDF file you want. 
• Click on the file and then click OK to insert it as an object.

• If successful, you’ll see the PDF icon appear on the slide and the file is not a part of your PowerPoint presentation. When you’re ready to open it in Normal view, double-click on the image and it’ll show the PDF file’s content.

Attach An Action

This option allows you to open the PDF file during a presentation by attaching an action to it.

• To do this, open PowerPoint and make sure you’re in Normal view. 
• On the slide with the PDF file, click the file’s image or icon. 
• Next, click the Insert tab under the Links group, and select Action .

• Select the Mouse Click tab in the Action Settings box to open the PDF with a click. However, if you prefer to open it when you move the pointer over the PDF file’s icon, choose the Mouse Over tab.

• Select Object Action, click Open from the list, and then click OK .

Insert PDF Using Screen Clipping

You may just want to view one page from the PDF file instead of inserting the entire file only to go to a particular page. In this case, you don’t have to insert the PDF as an object or attach it as an action; you can add the content you want from that page as a screen clipping , and insert into the PowerPoint slide as an image or picture.

• To do this, open the PDF file and go to the page whose contents you want inserted into the PowerPoint presentation. 
• Click Insert and select Screenshot .

• You’ll see the open PDF file in the Available Windows gallery. Click on the thumbnail image of the PDF file to insert it in your PowerPoint slide as an image.

Note : If you want a selected portion of the PDF file instead, click Screen Clipping from the first window shown in the Available Windows gallery. The screen will turn white and the pointer becomes a cross. You can now hold the left button of your computer’s touchpad or your mouse, and drag to select the portion of the screen you’d like to capture.

Split & Insert PDF Into PowerPoint As Individual Pages

If the PDF file you want to use with your presentation contains everything you need, you can use this method to split the file and insert as individual pages, or convert it into a PowerPoint presentation altogether.

Converting the PDF into a PowerPoint presentation requires either Adobe Acrobat DC or a third-party tool. This way, you can turn it into an editable PowerPoint (.ppt or .pptx) file, and insert PDF pages into your presentation, or use it as your main presentation.

If you have Adobe Acrobat DC, it’s easy to convert your PDF into a formatted PowerPoint presentation with a few clicks. This way, you can update the presentation from your mobile device or web browser from anywhere without wasting time formatting or worrying about conversion errors. It also makes it easier and faster to choose and export only what you need.

• To convert a PDF into PowerPoint in Adobe Acrobat DC, open the PDF file.

• Click Export PDF .

• Select Microsoft PowerPoint as the export format . 
• Click Export .

• Click the blue Export button at the bottom of the screen.
• Save the file as a new file, give it a name, and click Save . The file will be pre-processed for export.

Note : Acrobat will run text recognition automatically if your PDF file contains scanned text.

Using a Third-party tool to convert PDF files into individual pages is just as easy to do. You can use a free online tool like Smallpdf, which converts any PDF file, including a scanned document into individual pages, or an editable format like PowerPoint.

• To do this in Smallpdf, click on the PDF to PPT option.

• Upload your PDF file by dragging and dropping it onto the Smallpdf interface online, or click Choose Files and select the PDF you want to upload.

• Wait for the file to upload, and once the conversion is completed, click Download and save your converted file to your preferred location. This way, you can open the converted PDF file’s pages and pick the slides you want to add to your presentation.

Add Text & Copy Graphics From The PDF File

With this option, you can copy a portion of text from the PDF file and add it to PowerPoint using Adobe Acrobat Reader.

• To insert the text you want, open the PDF in Adobe Reader and highlight the text you want to copy. 
• Go to Edit and click Copy, or press CTRL and C keys on your keyboard to copy the text to the clipboard. You can also right-click on the highlighted text and select Copy .

• Open your PowerPoint presentation and go to the slide you want to insert the pdf text onto. Click Home and then click Paste .

If there’s a particular image or graphic you’d like to insert from the PDF file, you don’t have to insert the whole document into PowerPoint. Open the PDF file in Adobe Reader, right-click on the PDF and select the graphic you want to insert into PowerPoint, right-click on it and click Copy Image .

Go to your PowerPoint presentation and select the slide you’d like to insert the graphic to. Click Home and select Paste to insert the PDF graphic.

Insert PDF Into PowerPoint For Mac

Unlike Windows where you can insert PDF into PowerPoint as an object, in Mac, you may try to use the same steps but you’ll get an error message notifying you that the file isn’t available or the file type isn’t supported.  This happens because Mac Office applications don’t enjoy the same object linking and embedding features you’d find in Microsoft Office.

However, you can insert graphics and text from your PDF file in PowerPoint for your Mac using the same steps described above for Windows. Alternatively, you can link to a PDF using Insert>Hyperlink and then select Web Page or File .

During your presentation, open the hyperlink to display the contents you want from the PDF file.

Ace Your Next Presentation

Whether it be for a webinar demo, office training, or classroom lesson, PowerPoint is the first tool most people turn to. Now whenever you deliver your presentations and need to refer to content on a PDF file, you can do it smoothly without switching back and forth between PowerPoint and a PDF viewer.

If you have other tricks you’ve used before to insert PDF into PowerPoint, we’d love to hear your recommendations in a comment below.

Elsie is a technology writer and editor with a special focus on Windows, Android and iOS. She writes about software, electronics and other tech subjects, her ultimate goal being to help people out with useful solutions to their daily tech issues in a simple, straightforward and unbiased style. She has a BCom degree in Marketing and currently pursuing her Masters in Communications and New Media. Read Elsie's Full Bio

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Learn how to insert a PDF file into your PowerPoint presentation. Our guide gives you a few ways to insert your PDF as an object, as an image, and as converted PDF content to use in your slide deck quickly and with ease.

In today's world of online meetings and information sharing, effective presentations are everything. And one way to take your presentation to the next level is to insert a PDF into PowerPoint.

By doing so, you can provide a more comprehensive and coherent presentation that captivates your audience with insightful and information-rich content that’ll leave a lasting impression.

We'll go step-by-step over different ways to work with both formats and insert PDF into PPT files using the methods below:

• Insert your PDF as an object
• Insert your PDF as a picture
• Insert your PDF as converted PDF content

Depending on what you need for your presentation, we’ll walk you through each method and leave it up to you to decide which is more effective for your slide deck.

Now let’s dive in!

Insert a PDF into PowerPoint as an object

The first standard way to insert a PDF is through MS PowerPoint’s Insert Object function. It’ll let you insert a file as an object or as a link. Here’s how:

1. Open your PowerPoint file and left click where you want to insert your PDF on the slide.

2. Click on the  Insert  menu.

3. In the Insert menu, go to the Text section and click on Object > Create from file .

4. In the dialog that pops up, click on Browse  to search for and select your PDF file.

5. Once selected, choose how you want to insert your PDF:

• Insert your PDF as an icon: Check the  Display as icon option. By default, PowerPoint will choose the icon for you. To choose your own icon, click on the Change Icon button that appears, and select an image from your computer.
• Insert your PDF as a link: Check the  Link  box and your PDF will be clickable from the slide. It'll be a clickable linked image of the first page from your PDF.

6. Click on the  OK  button.

You can adjust the icon or linked image by clicking and dragging the handles to scale and resize it.

If you chose to insert your PDF as a link, go to Insert > Action > Mouse Click . Ensure that the  Object action option is selected so you can click open a PDF from within PowerPoint. The PDF will open in your system’s PDF viewer.

Insert a PDF image into PowerPoint

If you only need an image from a PDF page or a graphic rather than the entire file, you can easily insert a screenshot of it from right within PowerPoint. Here's how:

1. Open your PDF to the page you want in your PowerPoint presentation.

2. Then, in your PowerPoint slide deck, go to the Insert tab > Screenshot . A preview of the Windows you currently have opened will be displayed.

4. Select the window with your PDF page. Note that you can also create a screen clipping to crop the PDF page content more precisely. This is ideal for PDF images that don’t fill the entire page.

Simply click on Screen clipping instead of selecting a window and then click and drag the cross-shaped cursor around the image.

Regardless of which screenshot method you choose, your screenshot will automatically be created, and the application will insert the PDF image into PowerPoint.

5. Adjust, resize, and move the image as needed.

Convert PDF to PowerPoint online

Another simple and effective option is to simply convert your PDF to PowerPoint and then insert your converted content into your slide deck.

The best part about this method is that you can perform the task online, hassle-free with Xodo! Just follow these steps:

2. Upload your PDF.

3. Click on  Convert .

4. Click on Download to save your newly converted file to your device.

5. Then open your PowerPoint presentation and go to Insert and in the Slides section click on Reuse Slides . 

6. In the side panel that appears, browse for and select the PowerPoint file you just converted, and then either click on the slide you wish to insert or click on Insert Slide underneath it.

Do this for every slide you wish to insert. Your content will be inserted after the slide you’re currently on.

Use Xodo to boost your digital document work

Now that you just learned how to insert a PDF into your presentations as a link, an object, an image, and a converted slide, there’s no limit to how effective your slide deck can be.

All it takes the right PowerPoint options and online PDF tools like Xodo that let you edit, convert, annotate, and even sign PDFs. Let Xodo's PDF tools help with the gaps in your digital document work.

Discover everything that Xodo has to offer!

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• Share a link to a specific PowerPoint slide

There’s a way to link someone to view a specific slide in a PowerPoint presentaion which is a lot faster than hunting through a big slide deck.

Requirements

Link to this slide, check the share permissions, sharing settings, edit / view only / no download, or there’s another way ….

Providing a direct link to a specific part of your slideshow not only streamlines the process of receiving feedback but also enables them to locate the content you want them to review more efficiently.

PowerPoint simplifies the process with its “Link to This Slide” feature, generating a direct link that opens the file at the specific slide in your presentation.

The presentation has to be saved in cloud storage that the receiver/s can also access it.  If the presentation isn’t already saved online, modern Office will help you do that.

Launch PowerPoint presentation stored on your local drive. Next, navigate to the specific slide you wish to share. Then, right-click on the desired slide and a shortcut menu pops up. From this menu, select the option “Link To This Slide” to generate a direct link to the chosen slide within your presentation.

Selecting “Share Link To This Slide,” will prompt you to upload your presentation to OneDrive to allow sharing.

Office just dumps the file into your OneDrive account, you’ll probably want to choose a specific folder instead.

Once the presentation is saved in a cloud location, you can share it or a slide. Do that from PowerPoint on the web or modern PowerPoint for Windows/Mac. Click on the slide in the slide navigator and select the “Link To This Slide” option.

The system generates a direct link that is ready to be shared but before you copy , check what permissions you’re giving to access the presentation and to whom.

Under the link is a short note to indicate the sharing settings for the current link.  Click on Settings to change or verify the sharing. Or select the copy option, and you’ll receive a notification confirming that the link has been copied.

For more specific access privileges, go to the Settings option to customize permissions for reviewers or audience. You can choose with whom you want to share your files. This typically involves setting access permissions or sharing settings with user or user groups.

The sharing settings can include any of the following options, depending on the type of account (personal, business etc).

“Anyone With The Link Can Edit.” – permits anyone with access to the link to edit the slide’s content. This functionality facilitates effective collaboration and sharing among teams or groups. Opting for this setting grants editing privileges to anyone possessing the link.

“People in the Organization – accessible by the organization with the privileges to access the link.

“People you choose – selectively available.

Customize the access privileges more from the More Settings option, where you can define specific permissions, such as editing, viewing, and downloading for reviewers or audience.

Finalize the process by clicking on the “Apply” button ensuring that the changes take effect according to your preferences.

Once you’ve configured the access privileges and applied the changes, you can proceed to share the link via email to the intended audience. Simply copy the link generated by the sharing feature and paste it into your email or other message.

At risk of stating the obvious, there’s another way to share a single slide with ‘read only’ access.

Take a screen shot of the slide and paste it into an email or message.

Using Designer for more eye-catching PowerPoint slides PowerPoint Cameo puts your video selfie into a slide Reuse slides in PowerPoint, the good and the annoying

About this author

Mayurakshi Mohapatra

Office 2021  - all you need to know . Facts & prices for the new Microsoft Office. Do you need it? Office LTSC is the enterprise licence version of Office 2021.

Office 2024 what's known so far plus educated guesses. Microsoft Office upcoming support end date  checklist.

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