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How to Write Resume Job Descriptions (With Examples)

how to write description of job on resume

How to Write Resume Job Descriptions

Focus on skills and achievements, include keywords, be selective about what you include.

  • Prioritize Job Descriptions

Quantify Your Achievements

  • Emphasize Accomplishments

Make Your Jobs Sound Better

When you think about job descriptions, it's likely that job ads posted by employers first spring to mind. But the most important job descriptions may be the ones you create yourself when you’re describing past positions on your resume.

These job descriptions show prospective employers what you have accomplished in the positions you've held. They also provide a synopsis of your experience and skills.

Well-written descriptions for each job you have held will help get your resume noticed and selected for interviews.

Here’s advice on writing job descriptions for your resume, what to include, how to quantify and prioritize your accomplishments, and examples.

What's the best way to write attention-grabbing job descriptions? Before you start adding job descriptions to your resume, you may want to make a list of accomplishments at each of your jobs. This will prepare you for writing your resume.

After you have written a job description, look for ways to make your explanation more concise:

  • Craft effective impact statements.
  • Highlight skills and achievements, providing only enough detail to support your premises.
  • Edit out pronouns and articles.
  • Begin phrases or sentences with verbs.
  • Choose strong words— resume action words  like “initiated” and “supervised” are powerful and show that you’ve made an impact on your team.
  • Having short descriptions that focus on the most powerful aspects of your role will help recruiters and hiring managers quickly take in and assess your experience. 

If you are submitting resumes to organizations that add them into  applicant tracking systems  (ATS), include as many industry and job-specific " keywords " as possible. When searching databases for potential candidates, employers seek resumes with the greatest number of "hits" on keywords.

Keywords are most often nouns, e.g., “customer service” or “computer skills.” To use keywords most effectively, be specific, use as many as possible, and sprinkle them throughout your resume. 

Your resume isn’t your entire  work history , and you don’t need to include every duty for each role. Determine the most relevant information by putting yourself in your potential employer's position: Will this information help convince the employer that you are a worthwhile candidate to interview?

You do not have to include every responsibility you ever had. Group together similar tasks. For instance, rather than listing "Answered phones" and "Responded to customer emails" in two bullet points, you can combine and say, "Resolved customer issues through phone, email, and chat conversations."

Prioritize Your Qualifications

Next, think about prioritizing the information you provide in each description. Present details that are of the greatest interest to potential employers first. 

Highlight your most relevant qualifications for the job by listing them first in the job description.

For example, consider a candidate seeking a job in interior design. The resume might reflect a retail experience in which 75% of the candidate's time was spent on the sales floor, and 25% was spent designing window and floor displays. Since the design of window and floor displays is most meaningful to an interior design employer, this should be listed before sales. 

Job Description Example

Sales Associate , Retail USA, New York, NY October 2021 - Present

  • Designed all large windows using color as the primary focus.
  • Created engaging point-of-purchase displays for slow-moving small items; increased sales of these items by 30%.
  • Organized floor displays to maximize space and call attention to the latest merchandise.
  • Utilized strong interpersonal and communications skills to serve customers; received employee of the month award twice.

Quantify as much information as you can (numbers, dollar signs, and percentages can all help to make your case). 

For instance, a bullet point that reads "Grew traffic 35% year-over-year" is more impressive—and informative—than one that reads simply "Improved traffic."

Employers like numbers. It's much easier to look at signs and symbols than it is to read words.

Nearly any description, for any job, can be  enhanced through the use of numbers . A waitress might start out with the description, "Took customer orders and delivered food." But a quantified description saying, "Served customers in an upscale 100-seat restaurant," provides much more insight.

Waitress, Maxill's Restaurant,  New York, NY January 2022 - Present

  • Provided dining service for patrons at an upscale 100-seat fine dining establishment.
  • Served meals, cleared tables, monitored five tables, and provided exceptional customer service to up to 30 customers.
  • Trained new waitstaff on POS system, guest services, and restaurant policies and procedures.

Emphasize Accomplishments Over Responsibilities

It's important for employees to know you have the necessary experience to do the work required in the position. Still, many candidates will have this relevant experience.

To stand out, emphasize how you added value. Focus on accomplishments, rather than responsibilities.

As seen above, numbers can be your friend when it comes to  highlighting your accomplishments in your resume . As well, numbers provide context. For instance, you might say, "Increased revenue by 5%, after several years of decreasing sales."

Or, rather than saying, "Answered phone calls and dealt with customer concerns," you can say, "Resolved customer concerns, answering approximately 10 calls per hour. Became go-to person on the team for dealing with the toughest phone calls and most challenging complaints."

Employers want to know what you accomplished. Make it easy for them to see what you've done by using numbers and percentages.

While it is important to keep descriptions short, adding details and context can help show employers why you'd be a good match for the position. 

Customer Service Associate,  ABD Company March 2020 - August 2021

  • Resolved customer concerns efficiently and expeditiously, answering approximately 300 calls per week.
  • Achieved 100% of call performance goals for accuracy, speed, volume, resolution of issues, and customer satisfaction.
  • Nominated for employee-of-the-month four times for excellent attitude and exemplary customer service skills.

There are easy ways to jazz up your resume job descriptions to  make your jobs sound super impressive . A few simple tweaks here and there can make your resume much better.

Key Takeaways

  • Spend some time writing the job descriptions on your resume, since potential employers will read them carefully. 
  • Focus on relevant skills and accomplishments—be choosy about the information you include, and place the most relevant information at the top of the job description. 
  • Rather than simply listing out tasks, focus on what you've accomplished in each role, incorporating attention-grabbing numbers and percentages. 

Resume Job Description: Samples & Tips To Help You Enhance Your Application

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In This Guide:

What is a resume job description, responsibilities vs accomplishments: how to enhance your resume job description, how to write your resume job description with achievements if you’re a newly grad, how do i tailor a resume to a job description effectively, looking for a resume job description example.

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Getting your resume done is one of the most unnerving parts of the job application process.

Do I have enough experience? Which positions should I list? Can I mention my volunteer work history? Should I or should I not include a photo on my resume ?

These are just some of the questions that ran through my mind when I was preparing my resume.

I spent days researching the best resume practices out there, trying to craft the perfect document that was sure to land me the job.

I wanted my resume to stand out. To make an impact on the hiring managers. I wanted it to work.

And you know what? I made it work.

Surprisingly, all I did was tweak one part that hadn’t crossed my mind before – the job description .

So, stick around and let me tell you the story of how one section can make or break your application.

In this guide, you’ll learn:

  • What a resume job description is and why it’s important;
  • How to make sure you write a job description that blows all the other candidates out of the water;
  • How to tailor your job description to the specific position you’re applying for.

Enhancv Resume Job Description: Samples & Tips To Help You Enhance Your Application


Now, let’s start with the question on everyone’s minds.

To put it short, a job description section on your resume shows the prospective employers your past work experience (paid, internship, and volunteer), as well as your key skills and accomplishments demonstrated at a specific job.

It’s one of the most important resume sections .

It shows a hiring manager what you’ve achieved, what you’ve learned, and how that can be applied to the position they’re offering.

What a well-written resume job description does is highlight the fact that your skills and accomplishments are not only relevant to the job at hand – they’re exactly what the company needs.

When writing about your work history, don’t just list your duties at a past job – that’s boring and, to be honest, recruiters don’t really care.

What’s important to them is that you have the necessary experience, skills, and drive to manage and excel at the task you’ll need to handle.

Hopefully, you now know what a job description section is.

So, to make sure you write one that gets your resume noticed, I’m going to give you some hot tips, coming straight from the experts.

Let’s get right to it!

Focus on your skills and achievements

As I said, recruiters don’t really care about all the daily duties and responsibilities you’ve had before, even if your past job is relevant to the one you’re applying for.

I guarantee, every other applicant that’s held a similar position will have had similar duties. Your job title itself lets the recruiter know what they are.

It doesn’t matter what you did, but how you succeeded at it.

So, what you need to do is highlight your accomplishments and skills while you outline your duties. This shows the hiring manager that you can bring value to the company.

You don’t need to go into too much detail – a simple statement, such as “Created a custom client dashboard that reduced support tickets by 50%” is enough to show what you’ve brought to the table.

However, you can’t just throw any old achievement in there. You need to curate your content. So…

Vet your experience and select the most relevant information

You don’t have to list your entire work history when you write your resume job description, just as you don’t have to list every single responsibility.

What helps is to pinpoint which part of your experience will be the most important to the recruiter and focus on that.

Prioritize the information you include in your job descriptions. You may have achieved tons of things at your past job – but which one is the most relevant? Find out and put it first.

Try and put yourself in the employer’s shoes.

Will a recruiter looking for a web developer be impressed by how you increased Walmart’s Pepper Jack sales by 30% in a week?

Probably not, unless it’s his favorite cheese.

So, research the company, the position, and what is most important to them, and then match it to your skills and accomplishments.

Let the numbers speak for you

Take any achievement of yours. Can the information be represented by symbols and numbers? If yes, then do just that.

People find reading concrete symbols and signs easier than reading words.

Let’s go back to our cheese example from before. Which of the following statements is more impressive:

“Increased cheese sales” or “Increased Pepper Jack sales by 30% in 1 week by leading a successful marketing campaign”?

Even something as ordinary as cheese can sound fancy when you throw in raw data like that.

Be very specific when talking about your achievements and quantify as much as possible.

Make attention-grabbing section headers

Your work experience section is perhaps the most important part of that document. So, make it stand out .

You don’t have to name the section anything specific – Work Experience, Work History, Experience, Employment History – all of these are fine.

Just make sure it’s clearly visible. Go for all-caps, or bold, or add an accent, contrasting color.

The Enhancv resume builder lets you give all your sections custom names, so you can let your personality shine through and better reflect your expertise.

Put your work experience in a visible spot

I’ll say it again – your work experience is one of the most important sections of your resume.

Most recruiters will say that the resume job description is their main source of information on whether the potential employee will do well at a certain job.

So, it makes sense to put it somewhere where it can’t be missed.

Add this section right after your resume summary and before any others, such as Education , Languages , and Skills .

List your resume job descriptions in a reverse-chronological order

This is a very popular and quite useful tactic, and it’s perfect for most resumes, with minimal exceptions.

Start with your current or last job . Move on to the position before that, then the one before that , you get it.

By doing this, you guarantee that the hiring manager sees the best of you and your abilities.

Use between 3 to 5 bullet points for each job

The easiest way for a recruiter to scan through your work experience section is if you use bullet points to list your achievements, skills, and duties.

For each position, use from 3 to 5 bullets. The more recent the job is, the more bullet points you can use. The farther back you go, the fewer you need, and you can only list the most relevant information.

You don’t need a bullet for every single achievement and skill, either. You may have succeeded in a lot of different areas, but not all of them will be important in all cases.

Customize your resume and tailor the information to the job description.

Start each bullet point with an action verb

Eliminate any unnecessary words wherever possible. Hiring managers don’t need all the fluff, and no one wants to read through a 3-page essay about your previous work experience.

Keep it short and sweet.

Start each bullet with an action verb to make it clearer and more powerful.

Another helpful tip is to begin with the successful result of your actions, followed by the action itself.

“Increased Pepper Jack sales by 30% in 1 week by leading a successful marketing campaign”, remember?

Recruiters are more likely to remember the result than the process.

Include the benefit your actions and results had on the company goals

As I mentioned before, you need to decide on what will be most important to the company.

Not only do they want to know that you can succeed at the job, but they also want to know what you can bring to the table, what value you can add.

Give the hiring manager context, too. Show them how your skills can be used in practice.

I understand that it’s easier to write a resume when you have experience. It can be difficult for those straight out of college to figure out what kind of experience they can include.

I’ve been in that position, too.

Just because you don’t have any actual paid work experience doesn’t mean you’ll have to leave that section blank, though.

If you’ve only just graduated and you don’t have that much relevant experience, you can place the education section first, focus on your academic achievements, and put the resume job description after.

In the actual work experience section, you can highlight any other relevant experiences, for example – unpaid internships, volunteer work , student organizations, etc, up to 4 or 5 positions.

For your resume to really succeed, it’s important that you tailor it to the specific job you’re applying for.

You shouldn’t send the same resume with every application, just as you wouldn’t send the same cover letter.

But how do you tailor a resume to a job description ?

Don’t worry, it’s not as scary as it sounds!

One of the first things you should do is read the job description that came with the job offer. Read it once, then read it twice, then read it three times.

What you’re trying to do here is identify what’s most important to the company and what they’re looking for in an employee for this particular position. They want to know what you can bring to the table.

Match the content of your resume to the job description. If you’re applying for an engineering job , don’t talk about your time as a cheese salesman, unless parts of what you learned and achieved are really relevant.

A helpful trick is to pay attention to the keywords. Go over the job description and the position requirements and highlight any key ones.

Think of stuff like “detail-oriented”, “resourceful”, and “communication skills”.

Then make a list of all your skills and achievements.

Match those skills to the keywords. The more matches you make, the better your chances of writing a resume that lands you that coveted interview.

Sprinkle those words around your resume, and especially in your work experience section. This will help you pass the automatic sorting system, as well as catch the eye of the recruiter that scans resumes for keywords.

So, follow all the tips from above and you’ll be well on your way to crafting a stellar resume that gets you hired!

I know this can all seem daunting.

So, to help you out, I’ll give you some of our best examples of a great resume job description. And if you want more full resume examples to guide you, I’ve got you covered.

Take a look at this accounting analyst resume.

Enhancv Resume Job Description: Samples & Tips To Help You Enhance Your Application

Now take a look at the following bullet:

“Participated in implementing automated accounting processes that reduced errors of accounting items by 55%”.

It has everything – it starts with an action verb, it quantifies the achievement – overall, I’d say it’s not half bad, wouldn’t you?

Now, let’s switch it up and examine this baker’s resume:

Enhancv Resume Job Description: Samples & Tips To Help You Enhance Your Application

Let’s start with the placement – this resume doesn’t put that much emphasis on the work experience section.

Personally, I’d give some more thought to whether my experience or my education is more important in this case. However, work experience definitely beats the way I spend my time, so surely it should come before it.

Let’s look at the resume job description. Which one of the following do you think is more impressive:

“Ensured all prepared items are appropriately labeled, covered, and rotated” or “Resolved conflicts between kitchen staff which increased the efficiency of the kitchen by 50%”?

Probably the second one, right? So, they probably should have put it first on the list.

Overall, there’s room for improvement here.

And last, but not least, let’s shift the focus to this teacher’s resume:

Enhancv Resume Job Description: Samples & Tips To Help You Enhance Your Application

Here, they’ve got the placement right – experience is important for a teacher, after all.

The bullets following their most recent position highlight their skills and achievements, and they’ve kept in mind what would be important for this job.

I probably would have started with “Contributed to raising retention rate from 75% – 89%”, but other than that – a fine example.

So, there you have it – you now know what a resume job description is, why you need one, and how to write one that skyrockets your chances of success.

To summarise, here are the most important things to keep in mind:

  • A job description section on your resume shows the prospective employers your past work experience, as well as your skills and accomplishments.
  • When writing a work experience section, focus on your skills and achievements, rather than your duties and responsibilities.
  • Keep the information relevant to the position at hand.
  • Quantify your achievements – employers like numbers.
  • Make your job description section visible, make sure it stands out.
  • Use bullet points and start each with an action verb.
  • Tailor your resume to the company’s needs and requirements, but keep it truthful.

I hope this post was useful to you. Do you have any other questions? Do you have any experience you want to share? You can do so in the comments!

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How to Write Resume Job Description [+ Examples]

  • April 18, 2024
  • In Resumes & Cover Letters

How To Write A Resume Job Description

A well-written resume job description goes far beyond a dull list of jobs and duties. In fact, a strong presentation of your knowledge and achievements can increase your chances of landing the job. Primarily, your resume job description should offer insight into your value as an employee. With these 7 tips, you will learn how to write compelling job descriptions that grab the recruiter’s attention and open doors to new career opportunities.

Why is a job description important to an employer

A resume job description is incredibly important for several reasons:

  • Establishing Credibility : A well-written job description in your resume establishes your credibility with prospective employers. It showcases what you bring to the table and why you are the perfect match for the job.
  • Demonstrating Readiness for the Role : A strong job description shows recruiters and prospective employers that you can immediately start contributing without much hand-holding or training. It conveys that you have the necessary skills and experience to hit the ground running.
  • Optimizing for Applicant Tracking Systems (ATS) : Tailoring your resume job description to the specific job you are applying for is crucial. Many companies use ATS to scan and rank resumes based on keywords and skills. By optimizing your job description with specific skills and keywords, you increase your chances of getting noticed by the system and advancing in the hiring process.
  • Standing Out from Other Candidates : A well-crafted job description that aligns with the requirements of the position can help you stand out from other candidates. By highlighting your achievements and showcasing how your skills match the job description, you can make a strong impression on hiring managers.

In summary, a resume job description is essential for establishing credibility, showcasing your abilities, demonstrating readiness for the role, optimizing for ATS, and standing out from other candidates. By tailoring your job description to the specific job you are applying for and highlighting your achievements, you increase your chances of securing an interview and landing the job.

How to write an effective resume job description

Writing effective job descriptions in your resume is crucial for showcasing your skills, experiences, and accomplishments to potential employers. Here are some tips on how to write a resume job description:

Step 1: Include relevant information

Start the job description section at the top half of the first page of your resume. Include the job title, company name, location, dates of employment, and a brief overview of your responsibilities and achievements.

Step 2: Highlight accomplishments

 Instead of simply listing your job duties, focus on your measurable accomplishments and the impact you made in each role. Use specific examples and quantify your achievements whenever possible. This helps employers understand the value you can bring to their organization.

Step 3: Use concise language

 Craft impactful statements by using strong action verbs and removing unnecessary pronouns and articles. Begin phrases or sentences with verbs to make your descriptions more engaging and dynamic. Choose words that demonstrate your skills and show that you have made a positive impact in your previous roles.

Step 4: Tailor descriptions to the job

 Customize your job descriptions to align with the requirements and responsibilities of the position you are applying for. Highlight relevant skills and experiences that directly relate to the job you are seeking.

Step 5: Follow a reverse chronological order

Start with your most recent or current job and work backward in time. This format is commonly used and helps employers easily understand your career progression.

Step 6: Always use bullet points

Use bullet points to showcase the responsibilities and achievements for each previous job. Bullet points should be concise and to the point. They do not require long sentences or punctuation.

Including relevant keywords in resume job descriptions

Including relevant keywords in resume job descriptions is crucial for catching the attention of hiring managers and applicant tracking systems (ATS) that scan resumes.

  • Review the job posting : Carefully analyze the job posting or job description of the position you are applying for. Identify keywords and phrases that are frequently mentioned and align with the requirements of the role.
  • Identify core skills and qualifications : Identify the core skills, qualifications, and experience necessary for the job. These could include technical skills, industry-specific knowledge, certifications, or soft skills. Incorporate these keywords naturally into your job descriptions.
  • Quantify achievements : Whenever possible, quantify your achievements and provide specific results or metrics. This not only makes your resume more impactful but also helps incorporate keywords. 
  • Avoid keyword stuffing : While it’s important to include keywords, avoid overloading your resume with them. Use keywords naturally and in context, ensuring that your descriptions flow smoothly and remain focused on your accomplishments and responsibilities.

By including the right keywords, you increase the chances of your resume standing out and passing through ATS screenings.

Resume job description examples

Resume job descriptions are an essential part of your resume, as they provide specific details about your previous jobs and experiences. Including accurate and well-written job descriptions can help highlight your skills, achievements, and qualifications to potential employers. Here are some examples of resume job descriptions:

#1. Customer Service Job Description Example

Customer Service Associate, Timmy’s Retail, Columbus, Ohio January 2011 – March 2016

  • Emphasized customer satisfaction by resolving circa 170 customer queries every week.
  • Spearheaded weekly strategy meetings and suggested a new ticketing system that decreased response time by 23%.
  • Named employee of the month 24 times for proactive attitude and high customer satisfaction.

#2. Executive Assistant Job Description Sample

Executive Assistant, BrightWay Inc., Boston, Massachusetts September 2017 – November 2020

  • Developed and implemented a new filing system that increased productivity and saved up to 1 hour’s work daily.
  • Realized $2800 in monthly savings by reducing unneeded expenses and finding better deals for office supplies.

#3. Front Office Job Description Sample

Front Office Receptionist, Lilly & Co, New York , New York May 2018 – November 2023

  • Implemented a new appointment scheduling system, resulting in a 23% increase in efficiency and a cost savings of $7,500 per year.
  • Providing support with various administrative tasks, which may include organizing files, entering data, and preparing documents.
  • Providing general information to visitors and clients.
  • Assisting with event planning and coordination.

#4. Project Manager Job Description Sample

Project Manager, Nordisk, Columbus, Ohio Jun 2019 – November 2023

  • Designed an accelerated program roadmap, saving 25% on expenditures and delivering completed implementation three months ahead of schedule
  • Directed a $2M corporate headquarters relocation project, delivering target outcomes on time and under budget
  • Coordinating internal resources and third-party vendors to ensure the seamless completion of projects.

#5. Sales Manager  Job Description Sample

Sales Manager, Blue Hill Holdings, New York, New York July 2015 – December 2020

  • Trained and onboarded 13 sales agents, 11 of whom are still a part of the company
  • Increased annual sales revenue by 18% through the usage of a new sales system
  • Utilized strong negotiation and communication skills to sign new clients, exceeding monthly sales goals by 34%

#6.  Supervisor Job Description Sample

Supervisor, Honeywell Gropup, New York , New York September 2017 – November 2023

  • Led a team that successfully completed a project three weeks ahead of schedule, resulting in cost savings of $87,000.
  • Successfully completed specialized projects, such as implementing a new customer service system that resulted in a 27% increase in customer satisfaction ratings.
  • Coach, resolve issues, and provide guidance and support for individual development needs.

#7. Teacher Job Description Example

Teacher, Manhattan Upper School September 2017 – November 2020

  • Developed and implemented lesson plans based on curriculum guidelines.
  • Delivered engaging and interactive lessons to students.
  • Assessed student performance and provided feedback and grades.
  • Communicated with parents/guardians regarding student progress and behavior.

A strong resume job description aims to demonstrate the value and expertise that make you the perfect fit for the job. By following the tips above, you will create an impactful job description that will impress the recruiter and help you stand out.

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How To Write Compelling Resume Job Descriptions (with Examples)

resume job descriptions

It’s no secret that a compelling, attention-getting resume can be the difference between landing your dream job and crash landing into a sea of comparably dull resumes.

A great resume gives you a significant competitive edge in the job market . Conversely, a bad resume can bring your job search to a stall .

It is true that your job descriptions are just one part of writing the perfect resume . But it is also true that well-constructed, engaging, compelling resume job descriptions are the backbone of a modern resume that stands out from the pack.

How To Structure Your Resume Professional Experience Section

With the exception of entry-level job candidates , most job seekers will have a work history comprised of at least a couple of past employers and sometimes multiple jobs within each employer.

While choosing the right resume format will be an individual process for every job seeker, this format will include an employment history section for most job seekers. In this section, you will list each past job and other relevant professional experiences (such as volunteer work ) in reverse chronological order.

At a minimum, each job description in this section will include the company’s name, your job title, and the dates you held the job title. Most job seekers will also include the basic details of the job, such as the job responsibilities and other relevant information, such as technical skills or other key skills .

resume job descriptions example 1

But, to write a really compelling resume job description, the key is to go beyond the typical recitation of job responsibilities.

The Insider Secret to Writing a Compelling Job Description

It is all about storytelling .

Hiring managers don’t care about what you were supposed to do (which is what responsibilities and job duties tell them).

They care about what you did–as in what you accomplished . And more to the point, how your accomplishments benefited your past employers.

When you use a storytelling format to write resume job descriptions, you captivate hiring managers with relevant, memorable content that helps the hiring manager to make connections between your past work history and your future potential.

Here then, are some tips for writing compelling resume job descriptions. Start with the basics and consider the ABC’s of resume writing that will have hiring managers’ heads turning.

A: Allow Verbs (Not Adjectives) to Tell Your Story

Fill each resume job description with verbs. Adjectives can make the text more engaging but should be used sparingly (read: extreme moderation!). Instead, use concrete examples of accomplishments headed by verbs to describe your work history.

Too many descriptive adjectives can obscure and make your job description seem filled with fluff. Verbs, on the other hand, imply action and accomplishments.

Compelling verbs showcase what you have done and highlight ways you’ve turned challenges into successes without the story getting lost in a pile of pretty prose.

You can see how to do this in the following resume job description example. Note the extensive use of verbs (highlighted) in this job description.

resume job descriptions example 2

Formatting your resume job description with a few bullet points will also make it easier to read. Try breaking out accomplishments with bullet points. Ideally, between three to five bullet points per job description though a couple more or less is acceptable. Typically, you should include fewer bullet points the further back you go in the chronology of your past jobs .

resume job descriptions example 3

By definition, an accomplishment is something that has already happened. In other words, it happened in the past. This means that each bullet point should begin with a past tense verb. Powerful, active verbs deliver your message with a punch.

Finally, use a thesaurus and diversify your verbs. Repeating the same words can lower effectiveness, making your resume seem flat and redundant rather than persuasive. The following resume job description examples illustrate all of these suggestions in practice.

resume job descriptions example 4

B: Bland is Boring – And That’s Bad

Your goal is to stand out from the crowd . If your resume job description text is more boring than bold, that’s bad – and probably not going to open any doors.

Think about it this way. Advertisers spend millions of dollars annually creating commercials that grab consumers’ attention.

They want to get as much use out of every dollar as possible. That’s why they create jingles. Jingles stick in your head, and ads often include loud voices and bright colors that are hard to ignore.

Similarly, your resume is an advertisement letting companies know that you are their best option – a credible candidate who knows how to deliver value and garner results in challenging situations .

You want the hiring manager to walk away from your resume humming the tune that says, “this is the candidate I’ve been looking for.” Your resume job description is your jingle, as shown in the following job description example.

resume job descriptions example 5

There are three parts to telling a compelling story in the job description section of your resume:

  • The challenge or situation: What was the situation in the company when you worked there? What were the significant challenges or problems you dealt with? What were your primary goals?
  • The actions you took: What did you do to meet those challenges, solve those problems, or achieve those goals ?
  • The results: What were the positive results of your actions concerning the challenges or problems? How did your employer benefit?

Reread the sample job descriptions shown throughout this post. Can you identify the three parts? This is called the C.A.R. approach to writing a resume , and it is one of the trade secrets of professional resume writers . Done well, this is a fail-proof way of getting your resume noticed.

C: Connect the Content

Hiring managers typically put real thought into every job posting. When you read a job ad, you will often find a detailed listing of qualifications sought by the hiring manager. As a job seeker, when you submit your job application , it only makes sense that your resume should include some of the same wording used in the job posting.

There are two reasons for filling your resume job description text with the words and phrases that potential employers use in job ads.

The first reason is that these words usually describe key skills–both hard skills and soft skills– that are important resume keywords . Including the most important resume keywords are essential for ensuring your resume performs well in applicant tracking systems (ATS) .

The following job description example shows a pro technique for fitting extra keywords into your resume job description section.

resume job descriptions example 6

In the following resume job description example, the job posting made it clear that the employer was seeking a strong team leader and coach with the ability to improve the performance of a sales team . The story told in the job seeker’s resume showed how past relevant experiences prove that this job seeker is the perfect hire to meet the employer’s needs.

The second reason for using these keywords is that they help show connections between your relevant experience (shown in your C.A.R. scenarios ) and the company’s needs.

For example, if the job posting calls for “agility and resilience,” each resume job description should highlight the instances in your employment history demonstrating those characteristics. Make the connection between your compelling content and the position you want to fill.

resume job descriptions example 8

D: Do Your Homework

Beyond carefully reading each job posting, you should do your homework and learn as much as you can about your next potential employers . Knowing more about the company to which you plan to submit a job application will help you give even more dimension to your resume.

Review the company website and the company profile on Linkedin .

Research the history, founders, upper management, and the path between the early days of business to the present.

Get to know the company philosophy and what drives its success.

Learn the company’s target markets and identify its main competitors.

Read company news releases to learn about newsworthy events.

Familiarizing yourself with these details will help shape your job descriptions. In addition, this will aid you in making even more connections between your relevant professional experiences and the prospective employers’ needs.

E: Edit (Twice)

It cannot be stressed enough: a compelling resume job description won’t help you if a potential employer discovers an error. Spelling and punctuation errors will put your resume in the “do not call” pile faster than it can make it to the printer.

Some of the most common (and essential) mistakes to look for include :

Spelling : relying on spellcheck is dangerous. Read and reread what you’ve written, in particular noting proper names that a spell check may completely miss.

Punctuation : some things don’t belong on a resume for any reason – like an exclamation mark. Be sure your hyphens, periods, and quotations are appropriately placed.

Grammar : compelling resume writing knows proper grammar and uses it wisely.

Formatting : even a minor resume format change can influence the overall look of your resume. Double-check that the appearance is consistent and highly professional from top to bottom.

Final Resume Job Description Considerations

To get the interview , creating a compelling, modern resume is a necessity for all job seekers.

Improving each job description in the professional experience section of your resume is an essential step in creating resumes that get attention and win interviews . To create compelling job descriptions that show your personality and professionalism remember to use verbs, connect the content, do your homework, and edit until you’re sure it’s perfect.

But if you feel at all overwhelmed , we are here for you! You do not have to struggle to create a perfect resume . Instead, let us write it for you! Book a free resume writing consultation today to learn more about our professional resume services . It is an investment in your career that will pay off many times over!

Frequently Asked Questions

What makes a resume compelling and stand out from the pack.

A compelling resume is one that tells a story about your accomplishments, not just your duties. It goes beyond listing basic job details, and it uses strong verbs to showcase actions and achievements. It also makes connections between your past experiences and the job you’re seeking.

What is the recommended structure for the professional experience section in a resume?

The professional experience section should be presented in reverse chronological order. It should include the company’s name, your job title, and the dates you held the position. Additionally, it should detail the job responsibilities and relevant skills you acquired during your tenure.

How can I make my job descriptions compelling?

The secret to compelling job descriptions is to turn them into stories of your accomplishments. Rather than just listing duties, focus on the challenges you faced, the actions you took, and the results you achieved. Using strong verbs instead of adjectives can help make your stories more impactful.

What is the C.A.R. approach in resume writing?

C.A.R. stands for Challenge, Action, and Result. It’s a technique for writing job descriptions on a resume. It involves outlining the challenge or situation you faced at work, the actions you took to tackle those challenges, and the results of your actions. This approach helps to tell a compelling story of your professional accomplishments.

How can I match my resume to the job posting?

You can make your resume match the job posting by including relevant keywords from the job ad in your resume. This can be important for passing through applicant tracking systems and for demonstrating to the hiring manager that your skills and experiences align with what they’re looking for in a candidate.

Why is researching about a potential employer important?

Researching about a potential employer helps you tailor your resume more effectively. It allows you to understand the company’s history, philosophy, target market, and competitors. This understanding can then be used to make more specific connections between your experiences and the employer’s needs.

Why is editing important in resume writing?

Editing is crucial to ensure your resume is free from spelling, punctuation, and grammatical errors. A single mistake can give the impression of carelessness and might prevent you from getting an interview. In addition, consistent formatting contributes to a professional appearance.

What if I'm overwhelmed by the resume writing process?

If you’re overwhelmed, you can seek professional help. There are services available that specialize in resume writing and can help present your experiences in a compelling and professional manner. These services can be an investment in your career and help you land the job you desire.

About the Author: Michelle Dumas

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How to Write an Impressive Resume Job Description That Gets Noticed (+12 Examples!)

Kayte Grady

3 key takeaways

  • What a resume job description is (and best practices for writing yours)
  • How to write your job descriptions with Teal's free AI Resume Builder
  • 12 examples of standout resume job descriptions for inspiration

Your resume is your professional narrative. And like any compelling story, each chapter provides depth, giving readers (or in this case, potential employers) insight into your career.

Central to this story is your "Resume Job Description" section. But this section isn't just about listing your responsibilities; it's where your value comes to life.

Your resume job descriptions are a link between your experiences and the requirements of each unique role you apply to. And crafting them effectively becomes the key to framing your experiences in a way that resonates, making the reader eager continue on to the next chapter—and getting you that much closer to landing to an interview.

What is a resume job description?

A resume job description is the work experience on a resume . And it plays a vital role in providing a comprehensive overview of your previous positions, specifically tailored to the job you're applying for.

For every relevant role you've held, think of your job descriptions as concise summaries that highlight:

  • Where you worked
  • The title you held
  • Key accomplishments
  • Relevant qualifications
  • Your impact
  • Skills learned

The best part? By including a detailed job description for your previous jobs, you can effectively communicate the value you bring to the table. It allows you to emphasize the specific impact you've had and how it aligns with the requirements of the job you're pursuing.

Why is a resume job description important?

A resume job description is your specific employment history, and knowing how to write a good one is important because it: 

Showcases relevant experience

Your resume should only showcase the top 10% of your experience that's 100% relevant to the role you're applying for. By  tailoring your resume  job descriptions to each role and incorporating only applicable experience you demonstrate how your qualifications align with the requirements of a specific job.

Provides detailed insight

An overview of your relevant jobs helps a recruiter or hiring manager get a sense of the scope and impact of your previous positions—giving them a look at key skills, capabilities, and potential contributions.

Proves impact

Highlighting  resume accomplishments  with metrics and numbers (like exceeding sales targets by a particular percentage or leading a successful project that increases revenue by a specific dollar amount), provides tangible evidence of your capabilities and impact.

Demonstrates good communication skills

By clearly, concisely, and compellingly presenting your past roles and responsibilities, you demonstrate the ability to articulate information effectively (a valuable transferable skill in most professionals).

Write your job description for a resume with Teal

Your resume job descriptions are important, but writing every achievement doesn't need to be complicated.

Use the Achievement Assistant within the free Teal AI Resume Builder, to quickly craft metric-driven job descriptions for every relevant position you've held.

Crafting a resume job description with metrics

Interested in building out your job description achievements? Sign up for Teal for free today.

How to write your resume description and achievements

If you're struggling with writing job descriptions and achievements (also known as your work experience) that showcase metrics and impact, the free Achievement Assistant within the Teal AI Resume Builder makes this process easy.  

1. Start by signing up for Teal.

2. Navigate to the Resume Builder in the left panel. 

Adding a resume job description

3. From here, you can click the "New Resume" button at the top right to start a new resume or select the resume you want to add achievements for.

How to add resume job descriptions

4. Scroll down to the Work Experience section. (This is also known as your Resume Job Description section.) Then click "Add Work Experience."

Adding resume job descriptions in work experience

5. Now add the job you want to create achievements for. Every past job you list (as well as your current position) should be consistent. In this step, input your:

  • Company name
  • Company location
  • End date (if applicable)

6. Next, click "Add an Achievement." 

Adding resume job description achievements

7. Finally, you have two options. You can navigate to the Assistant tab at the top right to work through what you did, what metric you improved in what time frame, and how your action connects to your strategy. (Or just click the "Generate with AI button if you're stuck!)

Best practices for writing your resume job description

Now that you understand what a resume job description is and why it's such an important part of your professional story, let's dive into some best practices for creating resume job descriptions that accurately represent your experience with clarity and impact.

1. Limit included years of relevant experience

How far back should your resume really go ?

Unless you're applying for a role as a C-suite level executive, it's best practice to limit your years of relevant experience to the past 10-15 years. 

Limiting the number of jobs or years allows you to focus on your most recent and relevant professional experiences, which will likely be the most valuable for potential employers. 

It also helps keep your resume concise and manageable. Remember, unless you're changing careers, recruiters and hiring managers are primarily interested in your recent accomplishments and skills directly related to the position you're applying for. 

2. Include the same basic information for each company 

Including the same basic information for each company in every resume job description maintains consistency throughout your resume. This basic information should include:

  • Your position or official job title
  • Company location (or remote if applicable)
  • Dates of your employment
  • 3-5 job description achievements per job title

By presenting information in a uniform resume format , you create a professional and organized appearance, making it easier for hiring managers and recruiters to review and assess your work history. 

Consistency also helps establish a clear career progression and narrative—enabling potential employers to compare your experiences across different organizations easily.

How long have you stayed with different companies? Has your career advanced? Where have you taken opportunities? When presented consistently, these patterns are easier to observe. 

3. Include relevant achievements 

Each of your job descriptions should have around three to five relevant achievements. And they should be formatted with resume bullet points —approximately three to five bullet points for each job description. 

List these achievements based on the most impressive and relevant information, and rather than just listing job duties or job responsibilities and structure your bullet points to focus on specific accomplishments and results.

4. Show metrics and impact 

Adding metrics to the achievements in your Resume Job Description section can help you stand out from other job seekers. They're measurable evidence of accomplishments and impact in previous roles, showcasing your incredible work.

When deciding which metrics to include, consider areas like:

  • Revenue increased
  • Money saved 
  • Process Improvements and the measurable impact 
  • Number of employees managed and the retention rate 
  • Process refinement and subsequent time saved 

5. Use action verbs 

The best action verbs for resume and work history make your experience more dynamic and engaging because they create a sense of, well, action. 

Instead of using passive verbs, like "responsible for" or "assisted with," try words like achieved, exceeded, generated, improved, or optimized, and connect those verbs to measurable achievements. 

6. Be honest

Being honest about your work experience is crucial. Honesty builds trust. And when you accurately represent your skills, responsibilities, and accomplishments, you establish credibility (and integrity). 

Being honest also ensures a good fit between your qualifications and the requirements found in the job ad. By accurately portraying your previous positions, you offer potential employers a real look at your capabilities. 

Tailoring your resume job descriptions

Your resume should align with the specific job posting of the role you're applying for. This means including relevant skills (hard skills and soft skills) and other important language in the key achievements of your "Work Experience" section.

So how do you find that information?

The Teal AI Resume Builder and Job Application tracker pull the top keywords (as skills and emphasis words) so you can incorporate exactly what hiring managers are looking for into your resume. (And you can do this all in one centralized platform.)

12 resume job description examples

Below are some job description examples that highlight a diverse range of roles and responsibilities across various levels of experience.

These samples offer valuable insights and inspiration for crafting clear and compelling job descriptions—no matter where you are in your career.

Creating resume job descriptions with no work experience

Writing a resume with no experience might seem daunting. But don't get overwhelmed just yet. You don't necessarily need a job title to impress prospective employers.

Think about your life experience up to this point.

Were you involved in student organizations? Did you do any volunteer work? How about unpaid internships, certifications, or projects?

These experiences are fundamental. And the many skills you picked up along the way are transferable—helping get your resume noticed by a hiring manager or recruiter.

So let's take a look at some examples of resume job descriptions with no work experience.

Resume job description examples with no work experience


Senior Graphic Design Project

  • Received a 98% grade by increasing Miami Senior High School Annual Charity Walkathon attendance by 30%. Collaborated with a team of four and designed marketing materials such as posters, flyers, and social media graphics using Adobe Creative Suite to promote the event and encourage attendance.
  • Received 100% positive feedback from school administration and attendees.

Volunteer work-focused

Volunteer, Local Humane Society

March 2021 - Present

  • Assisted in caring for animals by feeding, grooming, and exercising daily, ensuring their well-being and promoting a positive environment.
  • Supported the humane society's adoption events by organizing and maintaining a welcoming and clean adoption area, increasing the chances of successful adoptions.
  • Collaborated with fellow volunteers to create engaging content for the organization's social media platforms, promoting animal adoption and raising awareness among the local community.


Marketing Intern, Katie Rose Boutique

May 2022 - August 2022

  • Conducted market research and competitor analysis, providing valuable insights that informed the development of targeted marketing strategies and contributed to a 10% increase in customer engagement.
  • Assisted in creating compelling social media content and managing social media accounts, resulting in a 20% growth in follower count and improved brand visibility within the local community.
  • Collaborated with the marketing team to optimize website content and implement SEO techniques, leading to a 15% increase in organic website traffic and improved search engine rankings.

Resume job description examples for entry-level roles

Junior business analyst.

05/2021 – 11/2021

InnovateX Solutions

  • Analyzed customer needs and developed business requirements documents, resulting in a 10% increase in customer satisfaction and improved alignment with customer expectations.
  • Developed process models and workflow diagrams to support business requirements, resulting in a 20% increase in process efficiency and improved overall productivity.
  • Developed and maintained project plans and timelines, resulting in a 15% increase in project completion rate and improved project management.

Entry Level Graphic Designer

6/2020 – 6/2022


  • Art directed projects and pre-press operations, streamlining file production by 25%
  • Developed storyboards and animation graphics for a variety of digital products with compelling visuals
  • Created user interfaces, user experiences, and wireframes to ensure products effectively met customer needs

Junior Brand Marketer 

11/2021 – 08/2022 

StrategyWorks Group

  • Collaborated with stakeholders to develop and execute comprehensive branding campaigns, resulting in a 14% increase in customer engagement
  • Led the implementation of a customer feedback survey process, resulting in a 25% increase in response rate and providing valuable insights that informed brand strategies and led to a 9% improvement in customer satisfaction.
  • Developed and presented a series of innovative brand messaging strategies, contributing to a 15% increase in market share.

Resume job description examples for mid-level roles

Human resources coordinator.

6/2022 – Present

  • Spearheaded the onboarding process of new hires, reducing onboarding time by 25%
  • Assisted in developing a performance management and career development program
  • Designed a cohesive employee recognition and reward system for staff retention contributing to a 26% increase in retention.

Full Stack Developer

02/2017 – 03/2019

TechNova Solutions

  • Developed and maintained a web application using React and Node.js, supporting a 50% increase in user traffic and a 15% increase in revenue over a one-year period.
  • Optimized a web application for performance and scalability, resulting in a 40% reduction in page load time and a 20% increase in application speed.
  • Collaborated with a cross-functional team to troubleshoot and debug a web application, resulting in a 90% reduction in application downtime and improved user satisfaction.

03/2022 – Present

Grammar Digital Publishing Co.

  • Developed and implemented a new editorial style guide, resulting in a 25% reduction in editing time and an increase in content quality.
  • Collaborated with authors to revise and improve content, resulting in a 15% increase in publication rates.
  • Managed publication schedules and coordinated with other departments to ensure timely publication, resulting in a 10% increase in content delivery

Resume job description examples for senior-level roles

Senior customer success manager.

3/2022 – Present

  • Spearheaded the development of over 700 customer success plans, resulting in an increase of customer onboarding success rate by 23%.
  • Designed and developed a customer feedback survey program that generated an aggregate of 5,500+ responses over two months, driving customer satisfaction scores to an all-time high of 93%.
  • Created tailored customer success webinars resulting in an 11% increase in product utilization by existing customers.

Senior Front-end Developer

07/2021 – Present


  • Spearheaded the successful refactoring of the client-side web architecture to introduce a reliable SPA (Single Page Applications)
  • Significantly improved the organization's page speed and scalability through creative combinations of HTML, JavaScript, and AJAX
  • Mentored junior developers while implementing cross-browser compatibility at the code level, resulting in a 50% increase in user satisfaction

Senior Growth Marketing Manager

3/2021 – Present

RocketBoost Marketing

  • Developed and implemented a successful digital marketing strategy that boosted website traffic, led to a 30% increase in conversion rate, and achieved an average increase of 40% in revenue from organic channels.
  • Created and maintained an automated metrics dashboard to track the performance of all marketing campaigns to monitor key performance indicators (KPIs)
  • Optimized existing campaigns with A/B and multivariate testing, leading to a 25% increase in engagement and a 12% decrease in CPA

Ready to write resume job descriptions?

Your resume job descriptions are an important part of your professional story. And now that you know how to craft the most effective job descriptions that connect each chapter and grab the attention of hiring managers and recruiters, don't stop here.

Sign up for Teal today and seamlessly incorporate your experiences into your resume—one job description at a time.

Frequently Asked Questions

How can i tailor my resume job description to a specific role or industry, what is the best way to quantify achievements in my resume job descriptions, how long should each job description be on my resume.

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  • How to Describe Yourself on a...

How to Describe Yourself on a Resume (With Examples)

8 min read · Updated on January 23, 2024

Ronda Suder

It doesn't have to feel like nails on a chalkboard when trying to describe yourself on a resume!

How you describe yourself on your resume directly impacts whether you land that interview you so eagerly want. It's essential to describe your qualifications and experience in such a way as to grab the employer's attention without hesitation. 

How do you do that, exactly? By incorporating self-descriptive words on your resume that stand out to hiring teams and showcase that you're the best fit for the job. 

In this post, we start off with tips for developing self-descriptive words for your resume, followed by examples of descriptive words to use and avoid. 

Tips for developing self-descriptive words for your resume

It's not uncommon for individuals to struggle with talking about their accomplishments and strengths. We tend to share about another's skills and abilities easily, but when it comes to describing ourselves, we fall short. Fortunately, below are some steps you can take to boost your creative juices and find the words for your resume to help you stand out from the competition. 

Ask friends and peers for help

One way to come up with ways to describe yourself is to ask your peers, friends, and managers for input. For a comprehensive perspective, ask for feedback from those in your personal and professional lives. Here are some questions you can ask to receive the information you need:

What are three adjectives you would use to describe me?

How would you describe me to a coworker or friend?

If you could sum up my personality in one word, what would it be, and why?

Consider past performance reviews

Another way to develop self-descriptive words for a resume is to reflect on past performance reviews. What did supervisors have to say about you? What about coworkers who provided input? What were some of the strengths and achievements emphasized?

Make a list of your past accomplishments and strengths

Brainstorm to come up with a list of all your strengths, so you can more easily refer to them when describing yourself on a resume. Do this by first listing some of your key achievements and considering what strengths allowed you to achieve them. 

For example, suppose you implemented a new customer service rating system two weeks ahead of schedule, which led to a 10% increase in customer feedback. In that case, you might describe yourself as efficient and productive. 

Refer to the job description

If you're struggling to come up with the best self-descriptive words for your resume, refer to the job description. Highlight any skills, knowledge, and requirements you possess that align with the job. By incorporating these keywords into your resume, you're not only emphasizing that you meet the job qualifications but are also improving your resume's chances of getting past an employer's  applicant tracking system , or ATS.

Think positive

It's good to be humble and clear on your strengths and weaknesses. However, when it comes to self-descriptive words for a resume, you want to focus on the positives only - your strengths. 

Save sharing your weaknesses for the interview, when you'll likely be asked about them. During an interview, you can - and should - give your weaknesses a positive spin with context, which is challenging to do on a resume.

As you develop your list of strengths and how you'd describe yourself, work to develop some unique adjectives to use that are specific to your qualifications. Refer to the list of strengths you've developed, and look up synonyms for those words that could help you to stand out from other applicants. 

For example, instead of incorporating the commonly used term “creative,” you might use words like inventive or prolific. A word of caution is to avoid words that come across as boastful or exaggerating your qualifications.    

Review example resumes

An excellent resource to refer to when you're attempting to craft your own resume is to look at  resume examples  online. The resume examples you review don't need to be specific to your field, since self-descriptive adjectives and descriptive verbs aren't industry-specific, as shown in the examples below. This approach not only helps to generate ideas for self-descriptive words for your resume but also provides guidance on  how to write your resume  as a whole.

Self-descriptive words for a resume - examples

When it comes to self-descriptive words for a resume, technically, we're referring to adjectives, since adjectives describe a noun. However, two additional categories of words are essential to fully describe your abilities and work history: descriptive verbs and skills.  

Powerful adjectives for a resume

Here are only a few of the many adjectives you could use on your resume, with examples of how you might include them in a sentence. 

Adaptable:  Adaptable professional with ability to move from project to project within different departments. 

Compassionate:  Compassionate caretaker with 10 years of experience, working with hospices and providing end-of-life services. 

Knowledgeable:  Knowledgeable mechanic with 3 excellence awards for superb service and quality, earned in less than 6 months. 

Perceptive:  Perceptive speaker with ability to navigate an audience to know where to direct attention to garner the best outcome. 

Tech-savvy:   Tech-savvy Visual Artist with ability to bring together ideas and people to produce valuable and thought-provoking content, including images, videos, and graphics. 

Top tip: For an extensive list of 100 power adjectives, refer to “ 100 Powerful Resume Adjectives that Can Make Your Resume More Compelling .” 

Descriptive verbs for a resume

Action verbs  are vital in really making your work section stand out. Each bullet point you include for the jobs you list should begin with a power verb that emphasizes your role in the activity or achievement. Power verbs are also used in the resume summary to highlight accomplishments. 

Skills for a resume

Skills on your resume  should include a combination of soft and hard skills. In many instances, hard skills are spelled out and soft skills are inferred based on our past achievements. 

Unusual words to describe yourself on a resume

As mentioned, be creative and specific when selecting self-descriptive words for your resume, to help set you apart. A great way to do this is to use a thesaurus to gather synonyms for the list of self-descriptive adjectives you come up with. Some interesting choices that aren't used as often yet can still sound good on a resume include:


Self-descriptive words for a resume: what NOT to use

Yes, there are some words to leave off your list of self-descriptive words for your  resume. These words tend to be overused, generic, highly subjective, or boastful. Here are a few examples:

You might think you're likable, but likability is in the eye of the beholder. Instead of using likable, consider adjectives that refer to being likable, yet add value, such as team player, compassionate, and energetic. 


Don't flat-out state you're intelligent, at risk of coming across as overly confident. Also, it should be inferred that you're intelligent by the other adjectives and proof you provide to back them up on your resume. Words like big-picture thinker, agile, and quick learner are better word choices.

Saying you're successful is very broad. Instead, you want to narrow your successes to specific skills and strengths with qualifiers and quantifiable data. 

Here are a few more self-promotional adjectives to leave off your resume. 


Outside the box thinker

Instead of using these types of adjectives, come up with alternatives where you can show results linked to them. A good place to begin is by asking yourself, "What have I achieved that shows I'm a go-getter, the best, and so on?"

Where to incorporate self-descriptive words on a resume

Now that you've seen some examples of self-descriptive words, where do they belong on your resume? There are three main areas to place them:

Resume summary. Your  resume summary  falls just below your contact information and is the main area where you'll incorporate self-descriptive adjectives, with a few skills and power verbs. 

Competencies and skills list. Your  core competencies or skills list  should include the soft and hard skills required for the job, based on the job description. 

Work experience section. The  work experience section  is where you'll include the power verbs that describe what you did on the job, as well as some of the skills that supported you in doing so. You might also include some adjectives in this section, though generally, the adjectives are inferred. For example:

“Motivated team of 10 to implement an enhanced customer booking log project on time, resulting in an 8% increase in positive customer experience ratings”

From this achievement, one can infer that the person is motivational, a leader, and efficient. 

Apply a variety of self-descriptive words on your resume

Now you have some tips to help you discover the best self-descriptive words for your resume, with examples. You also know where to include them. As a final tip, when you incorporate your descriptive words, be sure to use a variety of adjectives and power verbs so your resume doesn't sound redundant. Good luck! 

If you're wondering if you're using the right self-descriptive words throughout your resume, why not submit it for a  free resume review ? Our  TopResume team of experts  will help to ensure your resume describes you in a way that lands you interview after interview!

Recommended reading:

How to List Certifications on a Resume with Examples

What Are the Best Fonts for a Resume

How to Include Relevant Coursework on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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How To Write A Resume In 7 Steps (With Examples)

  • How To Write A Resume
  • Resume Skills Section
  • Resume Objective Section
  • Career Objective Section
  • Resume Reference Section
  • Resume Summary Section
  • Resume Summary Example
  • Resume Interests Section
  • Address On Resume
  • Relevant Work Experience
  • Anticipated Graduation Date On Resume
  • Education Section On Resume
  • Contact Information On Resume
  • Statement Of Qualifications
  • How To List Publications On Resume
  • Accomplishments On Resumes
  • Awards On Resume
  • Dean's List On Resume
  • Study Abroad On Resume

Resumes are still the most important document in your job search . Generating a professional and interesting resume isn’t easy, but there is a standard set of guidelines that you can follow. As hiring managers usually only spend a short time looking over each resume, you want to make sure that yours has a reason for them to keep reading.

If you’re looking to write a resume, rewrite a resume you already have, or are just curious about resume format, then you’ve come to the right place. This article will go through the steps to writing an excellent resume, as well as offering examples for what sections of the resume should look like.

Key Takeaways:

A resume is a short document that details your professional history in a way that tailors your experience and skill set for the particular job you’re applying for.

Resumes follow a few standard formatting practices, which hiring managers and recruiters expect to see.

Highlighting your work experience, skills, and educational background with relevant keywords can help you get past applicant tracking systems and into more interviews.

How To Write A Resume

How to write a resume

Writing a resume involves using the proper formatting, writing an introduction, and adding your work experience and education. Stuffing your entire professional life into a single page resume can feel overwhelming, but remember that you’re distilling the relevant parts of your professional experience in order to catch the eye of the recruiter .

Formatting your resume. To start, use a word processor such as Microsoft Word or Google docs. Standard resume formatting calls for:

1 inch margins

10-12 point font

A professional, commonly-used font

Additionally, there are three resume formats that are commonly used. Most people should stick with a chronological resume format , but the combination resume format and functional resume format can be effective for more advanced workers or those who have significant gaps in their resume.

Write a resume header . It doesn’t matter if you have the best resume in the world if the hiring manager can’t contact you. Every single resume should include the following contact information:

Your full name. First and last.

Your phone number. Use a personal phone number, and make sure your voicemail is set up properly.

Your email address. Nothing inappropriate — [email protected] is a safe choice.

Location. City, State, Zip Code is fine, but you can include your full mailing address if you think it’s appropriate.

Your social media (optional). LinkedIn is the obvious one you’d want to include, but make sure your profile looks good. If you have an online portfolio , either on a personal blog/website or on a site like Journo Portfolio , feel free to include that here as well.

Your job title. Also optional, but can be useful for applicant tracking systems.

Resume introduction. You have four options for your resume introduction: a resume objective, summary statement, resume profile, or qualifications summary. For most job-seekers, a resume summary statement is the best choice. Regardless of which resume introduction you choose, avoid first-person pronouns (I/me/my).

Resume objective. A resume objective is the goal of your resume. Since the objective of every resume is to land a job, this is not the most original or impressive opener you can have.

On the other hand, it’s a good choice for an entry-level applicant or someone who is changing career paths . This should be a 1-3 sentence summary of why you’re motivated to get the position you’re applying for.

Who should use a resume objective: Entry-level applicants, career-changers, and recent college graduates.

Resume summary. This is the best opener for most job-seekers. As the name suggests, a resume summary highlights the most salient aspects of your resume.

It should include your current position, how many years of experience you have, some of your biggest achievements, and possibly your career goals. This should be a 1-3 sentence spiel and should include some quantifiable experiences.

Who should use a resume summary: Most job seekers; anyone with quantifiable accomplishments to emphasize and a broad range of skills.

Qualifications summary. A bullet point list (4-6 points is the sweet spot) of your qualifications for the position. It’s best used by applicants going for jobs that require a fixed skill set. It’s not a great choice for entry-level applicants who lack quantifiable achievements.

You’ll notice that a qualifications summary takes up more space than a resume objective or summary, but it can actually save the hiring manager time if you provide a bunch of valuable information right off the top.

Who should use a qualifications summary: Those applying to a job with requirements for certain skills and job-seekers who have a lot of experience in their industry and/or field.

Resume profile. A resume profile is similar to a resume summary, but goes into more detail about your accomplishments at your current or former job, while also telling the reader about your career goals. Think of a resume profile as a section that pulls all the best parts of your work experience section into one place.

Who should use a resume profile: Anyone with significant accomplishments under their belt, expertise in a niche field, or applying to a job in the same industry that they have lots of experience in.

Resume headline. Resume headlines aren’t necessary, but you can include one alongside any of the four types of resume introduction listed above. A resume headline comes between your contact information and the resume introduction of your choice.

Headlines can be used by entry-level applicants and experienced job-seekers alike. The important point is that your headline should be short and to the point. Additionally, you should use title case when writing your resume headline (capitalize words as you would for a book title).

Who should use a resume headline: Any job-seeker who wants to showcase their experience or unique value right off the bat.

Work experience. Your work experience section is the place to let hiring managers know that you have relevant experience that would allow you to handle the job you’re applying for.

If you’re using the chronological resume format, your work experience section would come after your resume summary/objective. In a funcitonal reumse, it would follow your skills section. Either way, work experience should be listed in reverse-chronological order (most recent experience at the top).

When listing your work experience, you should include all of the following information:

Job title. Start by stating the position you held at the company. These are easy cue for the hiring manager to look at and determine whether your past positions would help you succeed at their company.

Company Info. Include the name of the employer, the location where you worked, and perhaps a brief description of the company, if it isn’t a well-known name.

Dates Employed: Use the mm/yyyy format if you want to be sure that most applicant tracking systems (ATS) will pick it up. Whatever format you use for dates, be consistent, or your resume will look sloppy.

Job Description. Don’t just list your job’s responsibilities; hiring managers and recruiters already have an idea of your duties based on the job title. Instead, list your most important and impressive responsibilities/achievements at the job with bullet points. Determine which of these are most relevant for your new role based on the job description.

Ideally, each bullet should be no longer than a single line. However, two lines is acceptable, if used sparingly.

Always start with a strong action verb, followed by a quantifiable achievement and a specific duty. For example: “Developed ad campaigns for clients, increasing sales by an average of 27%.” Each job title should include 3-5 bullet points.

The order that you include this information can be changed around, as long as you are consistent throughout your resume. However, the bullet points detailing your job’s achievements should always be the last item for each entry.

It’s important that you tailor your resume’s work experience section to the job you’re applying for. We recommend reading the job description carefully and highlighting the action verbs in one color and the skills, adjectives, and job-specific nouns in a different color.

Educational background. In almost all cases, your education section should come after your professional history. If you’re a recent college graduate with limited work experience, you may choose to put your educational achievements first.

Like the section on your professional history, educational experiences should come in reverse-chronological order, with your highest level of education at the top. If you have a college degree, you don’t need to add any information about your high school experience. If you didn’t finish college, it’s okay to give a list of what credits you did complete.

Each educational experience can be listed in the following format:

Degree/Program Name College/University Name Dates attended

You don’t need to add anything else, especially if your resume is already impressive enough. But if you’re struggling to fill up the page, or you feel that aspects of your educational experience will help make you a standout, you may consider also including:

Minor. If you think it rounds out your not-exactly-relevant-to-the-job major nicely.

GPA. Only if it was 3.5 or higher. Otherwise, it’s not going to do you any favors to include this.

Honors. Dean’s List, Cum Laude, etc.

Achievements. If you wrote a killer thesis/dissertation that showcases intimate knowledge relevant to the job to which you’re applying, you can include its title and a very brief description.

Extracurricular activities. Only include if they’re relevant. For example, if you’re applying for a management position and you were president of your student government.

Certifications/Licenses. If the job you’re applying for requires/likes to see certain certifications or licenses that you have, you may include them in this section as well.

Skills section. Your impressive skills should be scattered logistically throughout your professional history section, but you should also include a section solely dedicated to highlighting your skill set . Skills can be broken down into two categories:

Hard skills are skills you learn through training and indicate expertise with a technical ability or job-specific responsibility.

Soft skills are your personality traits, interpersonal abilities, and intangible qualities that make you more effective at your job.

Your resume should have a healthy mix of hard and soft skills, as both are essential to job performance. However, since soft skills are harder to prove in the context of a resume, we recommend leaning more toward hard skills. Additionally, whenever you list a soft skill, make sure that it has a correlating item in your work experience section.

For example, if you say you are skilled in collaboration, you should mention a time when a team project was a major success somewhere in your work experience section.

Optional sections. If you still have space left or there’s more you want to show off that doesn’t quite fit in any of the above sections, you may consider adding an additional section covering one or more of the below categories:

Language . Being bilingual is always impressive, and can be included on a resume for any company. Highlight this more if your position involves liaising with international distributors and/or clients. Don’t lie about your proficiency level.

It may be best to not mention it if you’re not particularly proficient speaker . Such as if you took courses in school, or haven’t really managed to gain fluency. It can end up looking like an attempt to inflate your credentials, which you want to avoid.

Volunteer experience . Always a good thing to include. It shows you’re a team player who behaves in a way that promotes the greater good, without thought of personal gain. Especially good for entry-level candidates and those applying for jobs at a non-profit. If you have gaps in your work history, you can also consider including volunteer experiences in your work history section instead.

Personal projects. A personal blog, published works, or a portfolio of your past projects are all good things to include. They show you take initiative, enjoy and take pride in your work, and that you can handle the responsibilities of the job, if relevant.

Certifications/licenses. If you didn’t include these in your education section, this is another good place to list relevant certifications or licenses that you have.

Interests . This is largely just a space filler if your resume is light in other areas. However, if your hobbies are directly related to the job that you’re applying for, it’s not a bad idea to include them. And it might draw a recruiter’s attention if you end up sharing some of the same interests as they do.

If you have several seemingly random items that are valuable, but don’t warrant creating a whole separate section for, you can also make a section called “Additional Experience.” Here you can include all of the above categories in one place. Just make sure that each item is clear and easy for readers to understand.

Resume samples

Now that we have a good idea of how to write a resume, let’s take a look at some example resumes:

resume example zippia resume builder

Jack Pilgrim Washington , DC 14015 – (555) 444-3333 – [email protected] – www.linkedin.com/jpilgrim Resume Summary Graphic designer with 3+ years of experience creating and implementing promotional materials and social media graphics. Worked with sales and marketing teams to increase inbound calls by 23% YoY through compelling digital media. Adept at planning, managing, and prioritizing multiple deadlines at once, and thrives in fast-paced work environment. Work Experience Creative Designs | Washington, DC Lead Graphic Designer | June 2018-Present Worked with sales and marketing teams to create landing pages, sales proposals, and supporting media elements to drive sales by over $250,000 per quarter Trained, managed, and mentored team of 4 junior designers to fulfill 40+ project orders on a weekly basis Conducted UX research through surveys, usability testing, and data analysis to plan content marketing strategy, driving organic search traffic by 12% Presented proposals, results, and status updates to set of 4-7 clients, ensuring customer satisfaction at or above 95% for 3 years straight Happy Place | Alexandria, VA Junior Graphic Designer | July 2016-May 2018 Translated client needs and branding strategies into design and content strategy, increasing client retention by 22% Reduced project turnaround time by 8% by Utilizing web-based ticket system for completing and archiving finalized pieces Posted digital artwork to network IPTV using web interface to produce high-end info-graphics and other materials Happy Place | Alexandria, VA Marketing Intern | September 2015-July 2016 Assisted marketing team with data collection, analysis, and presentation using Google Analytics Drew up storyboards for new marketing campaigns alongside sales team, increasing brand awareness through social media Wrote 500-1000 word articles to pair with graphical elements on page, leading to a 40% boost in engagement on company website Education Savannah College of Art and Design | Savannah, Georgia May 2016 Bachelor of Fine Arts in Graphic Design Skills Adobe Creative Suite Typography HTML/CSS WordPress Collaboration Organization
Allison Neederly Chicago, Illinois , 60007 | (333) 222-1111 | [email protected] | www.linkedin.com/allison.neederly Resume Summary Dedicated customer service representative with 4+ years experience resolving customers’ needs in-person, online, and over the phone. Top achiever at XYZ Inc. with a 100% customer satisfaction rate for Q1 of 2020. Friendly personable, and knowledgable about company’s products and services. Relevant Skills Customer Service Responded to upwards of 200 customer queries daily with XYZ Inc., reducing the average wait time by 56% and increasing customer satisfaction rates by 13% Ability to resolve conflict and create a positive atmosphere for shopping for both new and existing customers through technical proficiency Expert product knowledge and communication skills, and experience training and mentoring new customer service staff Web Chat and Phone Skilled in 3 web chat platforms for helping online customers resolve their queries quickly and accurately Achieved fastest call resolution rate at XYZ Inc., with an average resolution time of under 5 minutes per customer Performed outbound calls for customer satisfaction surveys, as well as writing web-based surveys for 10,000+ customers Troubleshooting Detailed product knowledge allowed for customer technical issues to be resolved at rate within top 5% of all customer service associates at XYZ Inc. Created manual for step-by-step directions for troubleshooting that was implemented for team of 100+ customer service reps Positive attitude took average tech-related negative response from 1/5 stars to 4/5 stars, increasing trust in brands and services Work Experience XYZ Inc. | Philadelphia, PA Customer Service Associate New Look Global | Burlington, VT Junior Customer Service Representative L.L. Bean | Burlington, VT Sales Associate Education University of Vermont | Burlington, VT May 2012 Bachelor of Arts in Humanities
Priya Laghari New York, NY | (222) 111-0000 | [email protected] | www.priyabizdev.com Resume Profile Strategy Development: Grew John Deere’s international sales by 13% by tapping into undeserved countries in Southeast Asia Management: Oversaw a team of managers representing marketing, sales, and product teams. Streamlined collaborative, cross-functional communications through agile and scrum management system CRM: Developed, customized, and implemented new customer relationship management database for accounts totaling over $10M in value Work Experience Business Development Manager 01/2015-Present Microsoft | Redmond, WA Developed product strategies and roadmap for Google AdWords, increasing inbound traffic by 26% YoY Reduced time training on new software by 50% for new and existing employees by implement e-learning programs Spearheaded digital marketing campaign worth $1M that saw a return of 200% in first year by qualifying leads earlier in the sales funnel Regional Sales Manager 11/2012-01/2015 Big Things Inc. | St. Louis, MO Managed territory encompassing 29 regional locations with an annual revenue of approx. $55M Worked with C-level executives to plan business strategies, resulting in 20% reduction in overhead costs Increased client retention by 12% in first year by implementing a CRM approach based on account profiling and elevating levels of relationship selling Account Manager 02/2009-11/2012 Solutions Corp. | Chicago, IL Implemented and developed CRM strategic plans, increasing retention of long-term clients by 22% Maintained 50+ accounts totaling over $35M in value Generated leads through one-on-one consultation via phone inquiries, online check-ins, and meeting office walk-ins Relevant Skills CRM: Proficient with Salesforce, Zoho, and HubSpot; some experience with Keap. Used various CRM software over a decade to successfully manage customer relations and quick to adapt to new software and tools that aid in quality of customer experience. Salesmanship: Negotiated and closed over several deals worth $1M+ and skilled in upselling and cross-selling. Adept at working closely with marketing and product teams to maximize the efficiency of the sales funnel for both inbound and outbound traffic. Presentation: Represented Microsoft Northwest Region at quarterly board meetings, ensuring all stakeholders were kept abreast of new developments and opportunities. Also deliver monthly presentations to big clients and vendors to maintain positive relationship. Data analytics. Expert at integrating data from various analytics platforms, including Google, Microsoft Power BI, and SAP BusinessObjects Education Colgate University | May 2008 MBA Fordham University | May 2006 Bachelor’s Degree in Business

For more resume examples and templates:

Resume examples by job

Google docs resume template

Resume templates

Resume builder

Resume Headers Samples:


Tip : Never put your contact info in the header of your document; some applicant tracking systems might miss it.

For more on how to write a resume header:

Resume Header

Resume Titles

Resume introduction examples

Entry-Level Resume Objective.

Recent graduate with a bachelor’s in Marketing from the University of Virginia seeking an entry-level role in content marketing. Excellent copywriter with 2+ years experience editing content as a member of the UVa Writing Center.

Career Change Resume Objective.

Eager to apply 7+ years of experience with customer success management to make successful outbound B2B calls, deliver customized business solutions to new and existing customers, and provide expert product knowledge in the role of Account Manager for XYZ Inc.

Example Resume Summary Statement.

Accountant with over 8 years of experience in the medical industry. Adept at advising on management of cash deficits, reconciling departmental accounts, and creating new accounts and codes. Coordinated invoice preparation system for ABC that reduced contractor overhead by 19% YoY.
English teacher with a love of language and 6 years of experience teaching high school students. Developed new curriculum that boosted freshman reading comprehension scores by 12% and created after school book club for AP Lit class, resulting in 100% of participating students achieving a 5 on the AP Lit test.

Example Qualifications Summary.

Executive assistant with 5+ years experience helping maintain efficiency in an office of 25 employees Communicated directly with internal and external stakeholders, helping Senior Vice President manage projects worth $5M+ Proactively managed office schedules, identifying and prioritizing changes to ensure client satisfaction Recognized in a company of 500 for “Outstanding Achiever” in May 2019

Example Resume Profile.

Detail-oriented IT Specialist with 4 years of experience overseeing and improving the infrastructure of IT systems. Adept at building and running troubleshooting systems and testing services. Decreased security risk by 47% through continual optimization, while also improving the speed of client portal by 22%. Excellent communicator both internally and for client-facing discussions. Achieved 98%+ customer satisfaction ratings through weekly and monthly check-ins with accounts valued cumulatively at $500,000.

Entry-Level Resume Headline.

Bilingual College Graduate with 80 WPM Typing Speed and Tutoring Experience

Experienced Resume Headline.

Business Development Specialist with 6+ Years Experience Scaling Start-Up Tech Teams

For more on resume introductions:

Resume objective statement

Resume summary statement

Resume summary statement examples

Qualifications summary

Sample resume work experience sections

sample resume work experience section

Work Experience XYZ Industries | Seattle, WA Marketing Associate | May 2019-Present Delivered weekly presentations to client-base to communicate brand messaging, increasing client retention by 11% Served as liaison between marketing and product teams, resulting in projects finishing 2 weeks early, on average Leveraged Excel skills to create and maintain spreadsheet to track consumer insights, emergent trends, and inform decisions of marketing team through competitive analysis Managed team of 5 contractors to juggle multiple priority projects simultaneously, never missing a deadline Initiated an affiliate referral program that PR team went on to turn into a revenue-generating stream valued at $30,000 annually ABC Corp | Seattle, WA Marketing Intern | September 2018-May 2019 Developed, maintained, and processed 20+ digital consent forms and distributor forms Worked collaboratively with a team of 10 marketing professionals, closely aligning our goals with the PR team Provided data analysis using Google Analytics and performed keyword research to increase blog traffic by 56% over six months Answered up to 50 customer queries by phone and email each week

For more on building the perfect resume work experience section:

Resume work experience section

First resume (no experience)

Examples Of Education Resume Sections

Graduated recently from a 4-year program.

Western Illinois University | Macomb, Illinois May 2020 Bachelor of Arts in Sociology | Minor in Psychology 3.95 GPA magna cum laude Dean’s List all semesters

Two degrees.

Fordham University | Bronx, New York April 2016 Master of Chemical Engineering Stony Brook University | Stony Brook, New York April 2014 Bachelor of Science in Chemistry

Anticipated graduation date (not yet graduated).

DePaul Univeristy | Chicago, Illinois Bachelor of Arts in History – Degree anticipated May 2021 Current GPA: 3.8

Older job seeker (graduated 10+ years ago).

University of Chicago | Chicago, Illinois Bachelor of Business Administration

High school graduate (no college degree).

Johnston High School 2016-2020 Head of Computer Club

More on crafting the perfect resume education section:

Education resume section

GPA on resume

Dean’s list

Magna cum laude

Examples Of Skills For Resume

Examples of hard skills include:

Examples of soft skills include:

Here’s more information on how to incorporate skills into your resume:

Resume skills section

Hard skills

Soft skills

Top skills for professionals

Skills-based resume

Resume writing FAQ

What is a resume?

A resume is a one to two-page document that focuses on professional experience, past achievements, education and certifications, and specific skills tailored to the job you’re applying for.

Almost every job application requires a resume, and hiring managers use them as a first impression in determining which applicants get a shot at an interview.

Whether you’re fresh out of college or have 30 years of professional experience, this guide should help craft a resume that stands out from the crowd and get you one step closer to landing your dream job.

What is the format for writing a good resume?

Most people will want to use a chronological or reverse-chronological resume format. This format is compatible with most applicant tracking systems (ATS) and is easy for employers to read. Additionally it helps highlight your experience, which helps prove your qualifications.

How far back should a resume go?

A resume should go back no further than 10 to 15 years. However, it is important that all your information is relevant. Therefore, do not include job experience that is irrelevant to your application, even if it’s fewer than 10 years old. Save that information for later discussions.

Should you personalize your resume for each job?

Yes, you should personalize your resume for each job you apply to. Many recruiters use ATS now, which will search for keywords in a resume and reject those that don’t have them. That means that the skills you choose to highlight as well as your opening, such as your resume summary, should be altered to suit each job you apply to.

You don’t need to rewrite the entire resume for each job, but it does show attention to detail and initiative to make sure that your resume is customized. It also makes it more likely that you’ll get past the first step of the process.

State of New York Department of Labor – Resumes, Cover Letters and Job Applications

Harvard University – Create a Resume/CV or Cover Letter

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Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

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how to write description of job on resume

7 Steps to Writing The Perfect Job Description

A clear job description helps hiring managers and qualified applicants understand precisely what your company needs. An unclear description can scare away top talent and fill your inbox with a flood of unrelated resumes. Avoid a long, winding, and frustrating process by cleaning up your job description and relying on best practices to develop a compelling job description that excites the right readers.

So, how do you keep it clear, and what best practices should you follow?

What is a job description?

In general, a job description is a written narrative that discusses a job’s general duties and responsibilities which will help you evaluate a person for that role. Its purpose is to help find suitable candidates for a position or project, allowing readers to self-select if they’re qualified. It’s important for attracting qualified candidates and helps those not qualified (or over-qualified) to decide whether or not to apply.

Job description best practices

Keeping job descriptions concise while offering a quick summary of daily and high-level activities and responsibilities is how best to help potential candidates understand what you need. It also prevents you from writing a novel that qualified candidates won’t finish reading—writing a concise summary respects the time of candidates you invite to apply, creating a positive first step in your relationship.

While we’ll touch on what to include next, keep your idea of a qualified candidate in mind while we move through each step. This will help you understand how much to explain or when you can rely instead on acronyms common in your industry and more. Say that you’re hiring for a digital career such as a cloud computing engineer or high-level digital marketer. You’ll want to specify the programs these roles use in your company, but you don’t need to ask for proficiency in Outlook or with email.

Overall, you should work to make the job description useful to you and the person reading it.

What are the components of a job description?

The final job description you create will have elements specific to the position, such as requiring a specific certification or degree. However, successful job descriptions also have a core set of items they include no matter what. These items help the reader determine if they might be a good fit or lack what you need.

Here are seven things every job description needs to have:

  • The right title
  • Employment type
  • Overview or summary
  • Responsibilities
  • Qualifications
  • Company culture
  • Your contact preferences

These elements ensure that someone reading your job posting knows what they’ll be expected to do and what you think is required for success. You’ll find each in the best job descriptions for local fast-food staff to C-suite placement services.

How to write a job description in 7 easy steps

1. have a discussion with your team.

Before you start typing out that job description or Googling what to name a position, reach out to your HR team and managers and anyone who will work directly with this new hire. Bring them in for a conversation about the job and what it needs.

Discuss the role the person will play on your team.

  • Who will they report to and work with?
  • What type of information do they need to understand in that role?
  • What do they need to be able to do to support their teammates?
  • What skills do employees think are helpful for being successful at your company (not just in this role)?

Bring in your staff to help establish parameters for roles and determine what makes someone a cultural fit for long-term growth and success at your company. As a bonus, in many cases, you’ll have an existing job description to use. Unless you’re the direct supervisor for the role, you may not know if this old description is outdated. Getting the team together can help you understand what needs to be updated or added.

2. Spend time on the job title

The job title is the thing that the majority of potential applicants will see. Depending on where you post your job, it might be the only thing that shows up before someone clicks on your specific job post. A useful job title instantly tells the reader what you need and helps them determine if the role, and your company, could be a good fit.

Look at the responsibilities you and your team came up with, plus any past title for this position. Compare it to its current titles of your team and see if you need to update.

A more recent trend is to use “exciting” words as part of a job title to get people interested. Unfortunately, having terms like “guru,” “ninja,” or “warrior” in a job title may harm your talent pool.  Research shows  that these can dissuade professionals worried about what the title will look like on their resume down the road, while some also make it harder to have a more diverse talent pool.

Excellent job titles help because they:

  • Are clear and self-explanatory
  • Demonstrate seniority of the position
  • Use industry-standard language
  • Place the role in the context of the company and its growth

3. Create a concise summary

The job summary will give readers a quick overview of the position and hit essential elements, as well as set the stage for your interviews. Summaries should place the role within the company and state main characteristics such as the type of employment (full-time, part-time, contract).

Bullet lists have become the industry standard for requirements and duties, so use this space to discuss the job’s core functions and how it accomplishes company missions. Keep the summary brief, avoid jargon, and limit superlatives. Even if you want to hire “the best customer service agent in the world,” putting that in the summary may cause some talent not to apply because they’re worried that they would be in trouble for having an off day.

One example of a concise summary is:

The Senior Project Manager coordinates activities and people to complete client projects on time and on budget. By overseeing all aspects of projects and managing internal deadlines, this role enables Company X to deliver high-quality applications and custom software to some of the world’s largest enterprises. You’ll lead a team of 12 and work with upper management to develop an ongoing understanding of current projects and identify successes and bottlenecks. ‍

4. Match responsibilities to your plans for the role

Your job responsibilities list provides an overview of the tasks that an employee will perform in their role. The list will help potential employees understand how they’re evaluated and assessed for future promotion and growth. Try to be specific and give people an understanding of the breadth of the work required.

So, if you’re  hiring for a marketing role , don’t just say they’ll be responsible for managing your digital marketing efforts. Note that this will include posting and monitoring on social media, updating the website copy as needed, writing blogs, and measuring email campaigns’ success.

The list should come from Step 1, where you work with the hiring manager and team members to understand the role’s requirements. However, it’s smart to return to that manager and ensure you’ve covered all significant activities.

According to Workable , listing more than 10 responsibilities can signal that your company micromanages employees and makes some candidates avoid applying. So, talk about the most important responsibilities and give applicants space to demonstrate their overall capabilities in their resumes and cover letters.

5. List the needed qualifications and skills

This is another section in which you want to be short and targeted. Most jobs need some specific qualifications, and the “needed/required qualifications” section should be used to identify those. Your marketing team may need to know how to use HubSpot, your team may prefer Procreate over Photoshop, and you likely have chosen one specific project management tool out of the dozens available online. Use the qualifications section to request knowledge in these specific areas.

In this section, you’ll also have an opportunity to list any specific education requirements, language skills, or professional certificates. If you have preferences but something isn’t necessary for the role itself, note that. Saying that you require a bachelor’s degree in English may limit your candidate pool and cause you to miss out on a person well suited for the role.

6. Teach the reader something about your business

Today’s employees want to be part of something larger and culture plays a significant role in recruitment. Candidates are going to ask both if they’re a good fit for you and if you’re a good fit for them. People want to know they’ll enjoy working for you.

Demonstrate who you are and what your company stands for in a short “About Us” section that highlights company culture and activities. Not only can you highlight the benefits and perks you offer but talk about the goals and successes of your company. If you’ve grown 15% in the past year and are expanding to bring that to 25%, say it.

Talk to the employee directly about what to expect and in the way you’d talk with a current employee. If everyone loves “Free Food Fridays” or you give out free coffee gift certificates to make monthly Zoom meetings more enjoyable, let them know. This is your chance to brag a little and get someone excited about joining your company. You want them to feel like this is more than just filling out a form.

7. Explain how best to apply or reach you

The job hunt has gotten confusing in recent years. Most companies post career opportunities on their website and one or two other locations, but many automated services will copy your posting and place it on many more websites. That can ultimately mean someone found your job unexpectedly, and using an “apply” button won’t work because there is no button to click.

Help ensure you get a broad set of applicants by including some contact information in your job description. Tell applicants how they can reach you—an email address is perfect—and that you want them to include a resume and cover letter in your preferred format. Keeping the requirements simple can also help you weed out applicants who don’t follow your instructions.

If you want someone to apply via a specific page, put that in your job description, too. That way, it’s always part of the text shared across other websites.

You want to ensure that the method you’re asking to use is friendly to a diverse set of users. Stick with platforms that  meet Americans with Disabilities Act (ADA) requirements  in the U.S., for example. This not only meets your legal requirements but can demonstrate a commitment to diversity mentioned in your “About Us” section.

Inclusivity in your hiring practices reduces liability, improves the perception of your company, and can help you find the best people for your opening by eliminating unnecessary barriers.

Post it smart

An accurate job description can save you and future candidates a great deal of time. It’ll also improve the quality of candidates that you receive. Just be sure to post it where extraordinary talent lives. 

This article originally appeared on  Upwork.com Resource Center  (Upwork is a company that  helps businesses find talent and people find work )  and was syndicated by  MediaFeed.org .

More from MediaFeed:

18 loans for hispanic-owned businesses.

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What Is a Resume: Expert Guide for Job Seekers

Stephen Greet

The Essentials of a Resume

Key components of a resume.

  • Types of Resume
  • Do’s and Don’ts of Resume Writing

Resume FAQs

Resumes are essentially a professional self-introduction—they say only the most important things, and only in the most concise way.

We use them to try and grab the attention of employers, to show them the value we have to contribute, and to convince them to reach out to us to find out more. In other words, resumes are an indispensable tool for any job hunter.

This means, of course, that your resume needs to be as effective as it possibly can be—and we know how to help you achieve that. With this detailed guide and our plentiful resume examples , you can craft a resume that will leave you drowning in interview offers!

The Essentials of a Resume

Resumes detail a range of information about you, your skills, and your professional history. You choose what to share, and the idea is to make yourself look as good as possible. It’s the first thing an employer sees, and often the only thing they’ll see before making a decision on whether to reject you or advance you to the next stage of the application process.

how to write description of job on resume

Definition and purpose of a resume

A resume is a concise physical or digital document that provides a summary of your education, work experience , skills, achievements, and qualifications. Its purpose is to show off your suitability for a role and convince employers to invite you for an interview. The main sections of a standard resume include:

  • Contact information: Your full name, email address, phone number, social media links, and any other relevant contact information.
  • Professional objective: This is an optional section highlighting your career objectives, skills, and qualifications.
  • Work experience: This is a list of your previous jobs, complete with multiple bullet points detailing your responsibilities and achievements.
  • Education: A short section listing your educational qualifications, what schools you attended, and what you studied.
  • Skills: A list of technical (and sometimes soft) skills that are relevant to the job you’re applying for.
  • Certifications and licenses: If you work in a profession that requires a license, you can list it here. You can also include certifications you’ve earned in relevant subjects.

how to write description of job on resume

The evolution of resumes over time

The word resume comes from the French “résumer,” which means “to summarize.” In other words, being clear and concise is truly the primary goal! People like to say that Leonardo DaVinci created the first resume in 1482 when he wrote to a potential employer, the Duke of Milan, and showcased a specific selection of his skills that aligned with the Duke’s needs.

At this point in history, resumes were more like what we call cover letters today. They were written as formal correspondence in full sentences—no bullet points! Slowly but surely, this transformed into the resume we know today. They were considered standard practice by the 1950s, and the one-page resume formats we’re used to today became common once people had access to computers to create them.

Nowadays, the classic resume document is still going strong, but we also use new platforms like social media to show off our skills and knowledge. Some jobs also make use of video resumes, where candidates can give self-introductions and demonstrate their skills.

Key Components of a Resume

One of the trickier parts of resume building is knowing what to include. There’s a decently long list of things you definitely need to have on there, but an even longer list of things you ought to leave out. Let’s go through the basic elements that should be included in any resume you write.

how to write description of job on resume

Contact information and header

Contact information is usually displayed under your name. A standard format is:

  • Your job title
  • Your phone number
  • Your location or address
  • Your social links

You can present this information in a few different ways: in the top corner of the page, as a centered title, as a colored header, etc. Usually, you’ll write your name as a title, your job as a subtitle, and the rest as body text.

how to write description of job on resume

Professional experience and achievements

When you list your work experience, you need to include the company name, the position you held, the dates you worked there, and where it was located. Underneath, you’ll write the bullet points often referred to as your “ work responsibilities .”

This is where you show off everything you achieved and brag about all the responsibility you were given while you worked there—in a professional manner, of course. The trick to pulling it off is numbers.

Quantify your achievements with exact metrics to make it clear just how impressive they are. Like this:

  • Developed automated testing suites, reducing bug occurrences by 33% and increasing release frequency by 57%
  • Mentored junior developers, resulting in a 22% improvement in code quality and a 31% reduction in onboarding time for new team members

how to write description of job on resume

Education and certifications

This is a much simpler section. It might sound disappointing considering all the time and work you put into it—but no one really needs to know the details of your education. Your school, your degree subject, and maybe the date you graduated are all you need to include. Simply tuck them away in a convenient corner where they take up as little space as possible.

Certifications are similar; while you should definitely include them, they don’t need any details. Just list the certifications you have with no extra information, or, at the most, add the date you earned it.

Where you place your education and certifications depends on how important they are to your resume. For instance, if you’re a recent graduate with limited professional experience, your education and certifications should probably be near the top of the page. For an experienced professional, it’s fine to put them at the bottom.

Types of Resume and When to Use Them

Types of Resume and When To Use Them

Most resumes you see are “ chronological resumes ,” but there are actually two other types of resume formats you can choose to follow. One is called the “functional resume,” or sometimes the “skills-based resume,” and it focuses on skills rather than work experience. The other type is the “combination” resume, which puts equal emphasis on both skills and work experience.

Each one has different strengths and weaknesses, and it’s important to use the right one for the job—so let’s make it clear what each does and when you should use it.

how to write description of job on resume

Chronological resume

This is the most common resume format , and you will almost definitely use it at some point in your career. It’s also fairly likely that you’ll only use this type of resume. The bulk of the space is used up by your previous work experience , which is listed in chronological order—your most recent job at the top.

Each past job should include four to five bullet points detailing your primary achievements. Each bullet point should be one sentence, so the overall word count will probably settle between 50 and 70 words. If you’ve had a lot of jobs, it’s customary to include the three most recent—any more than this and you’ll run out of space for your bullet points.

Sections like skills, interests, education, and certifications all share around the same amount of space on the page and are usually formatted as short, simple lists. It’s not that they’re unimportant, it’s just that your work experience is extremely important. Rest assured, however, that you’ll likely get the opportunity to discuss everything at length during the interview!

Here’s an example:

Reverse-Chronological Resume Template

or download as PDF

Reverse-chronological freelance photographer resume with 8+ years of experience

Functional resume

Functional resumes are much, much less common. They have a very specific purpose, which is to help people who are changing careers or have gaps in their employment history create a resume that doesn’t feel half-empty.

The trick is to simply focus on your skills. Instead of work experience, a skills summary takes up the bulk of the page space and details examples of your skills and times you’ve applied them. This allows you to draw from non-traditional experiences, such as personal projects, freelance projects, internships, part-time jobs, and even school projects. Basically, the emphasis is on what you did, not where you did it.

Below, you can include certifications, software competencies, education, and a small work experience section that simply lists any jobs you want to include without any details.

Here’s a simple example:

Functional Resume Template

Functional business analyst resume example with 0 years of experience

Combination resume

The combination or hybrid resume format is simply a blend of the chronological and the functional formats. It offers flexibility for people who don’t have quite enough work experience to go full-chronological but do still have one or two previous jobs they want to write about in detail.

As you might expect, a combination resume includes both a skills summary section and a work experience section. It makes sense to start with the work experience section and write out your bullet points detailing your achievements. Then, you can use the skills summary to cover any skills you didn’t get to mention in the work experience section.

Here’s what a combination resume might look like:

Combination/Hybrid Resume Template

Combination/hybrid corporate interior designer resume example with 14 years of experience

Resume examples by profession

As we move from discussing different resume types to examining specific examples across professions, it’s essential to recognize the resume’s role as a strategic tool tailored to meet job market demands.

The resume examples by profession will showcase how various professionals adapt their resumes to highlight unique qualifications and skills. This practical demonstration will provide valuable insights, helping you understand how to effectively present experiences to stand out in your respective field.

Designer Resume

Designer resume example with 7 years of experience

Business Analyst Resume

Business analyst resume example with 6 years of experience

Full-Stack Developer Resume

Full-stack developer esume example with 4 years of experience

Cosmetology Resume

Cosmetology resume example with 3+ years of experience

Teacher Resume Example

Teacher resume example with 7 years of experience

Engineering Resume Example

Software engineer resume example with 10+ years of experience

Finance Manager Resume

Finance Manager resume example with 9 years experience

Hospitality Resume

Hospitality resume example with 9 years of experience

Nursing Resume

Nursing resume example with 10+ years of experience

Contractor Resume

Contractor resume example with 11 years experience

Personal Assistant Resume

Personal assistant resume example with 9 years of experience

Retail Resume

Retail resume example with 3 years of experience

Marketing Manager Resume  

Microsoft Word

Google Docs

Marketing manager resume example with 8 years of experience

Legal Assistant Resume

Legal assistant resume with 2  years of experience

Internship Resume

Internship resume example

Do’s and Don’Ts of Resume Writing

Do’s and Don’ts of Resume Writing

The “don’ts” of resume writing can actually be pretty hard to adhere to. Mistakes like adding too much detail to the wrong things, including irrelevant information, and using the wrong language are all very easy to make.

The best way to avoid them is to learn exactly what these mistakes look like, so you can recognize them in your own resumes. You can also use tools like resume builders and resume checkers that help cut down on the time required checking.

Best practices for resume content

The first tip is to plan out your resume sections. Think about how many skills you want to include in your skills list, how many certifications you have, and how many past jobs you’ve had. This way, you can figure out which sections you need the most space for and find a resume template that fits your needs.

When it comes to writing your work experience bullet points, be ready to do some research. You likely don’t have exact metrics on hand, but that’s no excuse not to find some! Using specific numbers gives hiring managers a much clearer impression of the value you could bring to their company—and, frankly, it just sounds more impressive!

You also need to make sure your bullet points align with the job you’re applying for. This means reading through the job description, pinpointing the skills, software, and knowledge it mentions, and including them in your bullet points. For example, the job description for a UX designer job might mention software like Sketch or Adobe XD—if you’ve used these before, you definitely need to include them in your bullet points.

One other thing to include in your resume is soft skills . These can be tricky because listing them in your skills list isn’t very convincing. You need to demonstrate that you have leadership skills, for example, not just write it down. You can do this by mentioning accomplishments that your soft skills played an obvious role in—such as mentorship or leading a team.

how to write description of job on resume

Common resume mistakes to avoid

The biggest things you absolutely must avoid when you create your resume are typos, spelling mistakes, and grammatical errors. Whether writing is your strong suit or not, you need to make sure it’s completely mistake-free.

Needless errors can give employers a terrible first impression. It doesn’t matter why the mistake happened; the problem is that you didn’t take the time to fix it. If you aren’t a confident writer, always remember that you can rely on tools like Grammarly. In fact, even if you are a confident writer, you should still run a grammar check !

Clarity is also very important when it comes to resumes. Because everything is written in lists and bullet points, simplicity is your friend. Use the language you need to communicate your point as clearly and simply as possible and stay away from complex language. To clarify, complex language includes things like obscure verbs, multi-clausal sentences, long adjectival phrases, and things like that. Technical jargon that’s related to your job is totally fine.

The best tone for a resume is factual and neutral. While your goal is to show off your skills, you shouldn’t come off as boastful or overly confident. You should also avoid things like humor or sarcasm because it’s just not the right place for them. You can show off your personality in the interview, instead.

Resume FAQs

Resumes should always fit on one page, and use a 12-point font for the body text. You shouldn’t let yourself leak onto a second page, and you shouldn’t make the font smaller so you can squeeze more on. Following these rules shows that you know standard professional practices, and it shows courtesy to the hiring managers who have to read large numbers of resumes.

If you don’t have enough experience to fill a normal chronological resume, you can consider using a combination format. This allows you to include the work experience you do have, and then fill the leftover space with a skills summary where you can include times you applied your skills outside of professional work.

Ideally, you should update your resume for every job you apply to. They’re usually just small tweaks, like swapping out a work experience bullet point or changing the order of your skills list to better reflect the needs of that particular job. For larger changes, just update your resume every time you get a new job or learn a new skill.

Technically, you can. However, you shouldn’t! Tailoring your resume to each individual job is a highly effective way to pass through ATS and get noticed by hiring managers. The more perfectly you match what they’re looking for, the more likely you are to get attention.

There’s no need to include references on your resume because they’re just not needed until later stages in the application process. This means they’d just be taking up precious space for no use. However, you can add a line at the bottom of your resume saying “References available on request.” This shows that you have the references ready to go, and it also looks pretty professional.

Cover letters are not obligatory but it wouldn’t be a lie to call them necessary. They give you extra space to include things you couldn’t fit on your resume, and they give you a chance to directly address the employer and share your thoughts about their company and how you want to contribute to it. Of course, this means that every cover letter you send needs to be unique, and that can be a lot of work! Unless, you use a cover letter generator .

Related articles

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Create my free resume now

How to structure your résumé so it gets recruiters' attention

  • The F-method helps recruiters identify key info by structuring résumés for how they read them. 
  • This approach can help job seekers because recruiters might spend only seconds looking at a résumé.
  • Highlighting key skills and accomplishments up top can help hiring managers and scanning software.

Insider Today

Sometimes, an F can be a good thing .

Take the so-called F-method. It's a way of organizing your résumé so that a recruiter can read the most important parts across the top — like the upper portion of the letter F.

The next most essential info goes farther down with keywords or points sticking out like the arm on an F.

The idea behind the framework is to help someone looking over your résumé get to the good stuff right away. That's because recruiters might spend only seconds scanning your work history and other accomplishments, and you need to make sure you really stand out, really quickly.

"The skills section on my résumé is in that 'F.' It's in that direct line of sight," Lee Woodrow, owner and principal consultant at Bigger Fish Executive Branding , told Business Insider.

Highlighting the top information right away is all the more important in an environment where it's getting harder to get desk jobs — and where the ease of applying means recruiters are often overrun with applications.

'Buzzword bingo'

Woodrow, who's been writing résumés for others for many years, said the top of a CV built around the F-method should include essential information about the value you bring: details like who you are professionally, what area your expertise is in, and which industries you've worked in.

"It's an elevator pitch," he said. That information belongs at the top near your name, he said, so that it gets seen. "That entices the reader to read on."

It's also important, Woodrow said, to have the right words and phrases up high where a busy recruiter can see them.

"It's like buzzword bingo," he said.

This is often important when recruiters are trying to fill technical roles. They might not have a lot of background in the particulars of a job, so they might be on the hunt for phrases or words that a hiring manager has flagged.

Related stories

Setting your résumé up with the F-method can mean a break from traditional formats, such as listing your work experience in reverse chronological order, which may surprise some.

But Woodrow said floating the most important ideas to the top makes sense if, for example, your most relevant experience for a job isn't tied to your latest role. Or, in other cases, he said, a job posting might call for someone with a master's degree or a Ph.D.

"Why would you put it lower down on page two or three? You'd want it on page one somewhere — highlighting it in that area which is in the 'F,'" Woodrow said.

In any case, he said, it's important to keep the most relevant information on the first page of a résumé.

Have a few goals in mind

Woodrow said one goal for your résumé should be ensuring it can be easily read by the applicant-tracking software companies often use to sift through job applications. Another aim should be having clear section titles so the document is a breeze for a recruiter to navigate. Highlight things like relevant job experience for a role you're going for, he said.

Last, Woodrow said, a résumé needs to influence a decision-maker by giving proof of your accomplishments. He recommends including three brief examples on the first page about how you solved a problem. To do this, describe a situation, give context, and use metrics from the business, if possible, to demonstrate how you improved a situation.

It's an abbreviated version of the STAR technique , sometimes used in interviewing, and involves describing a situation or task, actions, and results.

Kyle Samuels, founder and CEO of the executive search firm Creative Talent Endeavors , told BI that using the F-method to lay out a résumé can make sense for technical roles where a recruiter needs to know you have a certain amount of experience with, say, a particular programming language or modeling.

But in other cases, where a job might be more senior, artificial intelligence tools that do a first pass on a stack of résumés might make the F idea somewhat moot because AI bots can scoop up huge volumes of information.

"It kind of feels like a poor man's AI," Samuels said, referring to the F-method.

He said that with a role like a VP of marketing, you might have several candidates who would be a great fit.

"We're not expecting to see the exact same formatting or skills or experience, and so we really pore through the résumé," Samuels said.

That's why, especially when recruiting for more senior roles, there's little substitute for reading a résumé thoroughly, he said.

"I study it like the Torah," Samuels said.

how to write description of job on resume

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