how to present a canva presentation on teams

How Do You Present Canva on Microsoft Teams?

Last updated on September 27, 2022 @ 7:03 pm

Canva is a great way to make your presentations look more professional and stylish. But how do you add Canva to Microsoft Teams?

Adding Canva to Microsoft Teams is easy! Just follow these steps:

1. Go to the Canva website and sign up for an account.

2. Once you’ve signed up, click on the “Create a design” button.

3. Choose the “Presentation” template type.

4. Select a template that you like or start from scratch.

5. Add your content to the slides and customize the design as you see fit.

6. When you’re done, click on the “Share” button in the top right-hand corner.

7. Select the “Microsoft Teams” option from the drop-down menu.

8. Enter your team’s name and choose which channel you want to share the presentation in.

9. Click on the “Share” button and your presentation will be added to Microsoft Teams!

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How to Create Presentations in Canva

Parth Shah is an evergreen freelance writer covering how-tos, app guides, comparisons, listicles, and troubleshooting guides on Android, iOS, Windows, Mac, and smart TV platforms. He has over five years of experience and has covered 1,500+ articles on GuidingTech and Android Police. In his free time, you will see him binge-watching Netflix shows, reading books, and traveling.

Afam has been a content writer with Guiding Tech Media since August 2023. However, his experience in tech writing dates back to 2018, when he worked as a freelance writer for Make Tech Easier. Over the years, he has grown a reputation for publishing quality guides, reviews, tips, and explainer articles. His work is featured on top websites, including Technical Ustad, Windows Report, and Next of Windows. He has training as a Microsoft Certified Professional and has covered more Microsoft-related guides on these platforms.

• You can easily customize templates, add graphics, and animate slides without needing extensive design skills.
• Canva’s collaboration features allow for real-time editing and sharing of presentations.
• Canva provides various export options, including PDF, PPTX, MP4, and image formats.

How to Create Canva Presentations

To create Canva presentations, you must follow a few steps. We break them down into the headings below.

Pick Up an Aspect Ratio and Template

Pick a relevant aspect ratio for your presentation. If it’s a traditional PPT, go with a 16:9 aspect ratio. If you plan to show your PPT on mobile, use the 9:16 aspect ratio. Tablet users can start with a 4:3 aspect ratio. Canva also offers some ready-to-use templates to get started. We highly recommend starting with a template to save some time.

Step 1: On the left pane, click Templates .

Step 2: Choose a template from the options or search for one using the search field.

Step 3: Click Customize this template once satisfied with your choice.

Note: You can filter templates via style, theme, feature, and color. For example, you can check company, marketing, corporate, marketing, school, and other templates. Under templates, you also find an option to create instant presentations. You can enter a prompt and check Canva’s suggestions to get started.

Customize a Page With Editing Features

Once you select a template, you can add all pages to your presentations and customize other pages.

Step 1: To select a page for customization, click on it at the bottom of the interface.

Step 2: At the bottom of the interface, click the three-dot icon for a page and select any of the available options.

Step 3: When you click on a page, Canva lets you change every aspect of the template with different text styles, filters, and image editing tools. You can change color, tweak transparency, copy style, and more.

We suggest editing tools to customize your Canva presentation and add personal touches.

Add Graphics, Stickers, and Images

Your presentation will not seem attractive without graphics, stickers, images, and videos. Unlike Google Slides or PowerPoint, you don’t need to import media files to Canva to complete your slides. You can easily add relevant elements from the sidebar.

Step 1: Open a slide in your Canva presentation.

Step 2: Select Elements from the sidebar. You can add graphics, icons, stickers, tables, videos, and more.

Step 3: You can explore the AI image generator and turn your creative ideas into images and videos with a single click.

You can add simple descriptions and even turn generated images into videos. Canva also offers a long list of graphics packs in several categories. The possibilities are endless here. It’s up to you to make a compelling slide using useful tools.

Tweak Page Animation

Once you create a page, tweak its animation to smoothly transition between pages.

Step 1: Select a slide in Canva.

Step 2: Click Animate at the top.

Step 3: Check Basic , Exaggerate , Photo Movement , and other animation types from the left sidebar.

You can also tweak the animation intensity, which is great.

Add Presenter Notes

Do you plan to present your Canva PPT on a video conference? You can add notes to each slide so they appear during the Presenter view (more on that later).

Step 1: When you create a PPT, select a slide and hit Notes at the bottom.

Step 2: Enter the notes you want to remember or discuss during a video meeting.

Collaborate and Edit in Real Time

Like Google Slides and Microsoft PowerPoint, Canva lets you share and edit a presentation in real-time. You can take your colleagues’ input and create a share-worthy presentation quickly.

Step 1: When you are done making changes to your presentation, click Share at the top.

Step 2: Enter people, groups, or your team. Expand the collaboration link menu and select Anyone with the link .

Step 3: Expand the permission menu and select Can edit .

You can also share a link with view or comment-only permission. Select the Copy link and share it with your co-workers.

Enable Presenter View or Download and Share Your Presentation

Presenter view is a thoughtful touch from Canva to give presentations over a Google Meet or Teams call.

Step 1: Open a presentation in Canva and select Present at the top.

Step 2: Click Presenter View and check two windows opening up on your computer.

One window shows your presentation with notes open on the sidebar. Another window displays the current slide you are sharing with others over a call.

As expected, Canva offers several options for sharing and exporting your presentation. When you complete your presentation, click Share in the top-right corner and expand Download .

You can convert a presentation to PDF, PPTX (Microsoft PowerPoint compatible), MP4, JPG, PNG and SVG formats. Check our dedicated post if you wish to print your Canva presentation .

1. Can you customize a PowerPoint presentation (.PPTX) in Canva?

Yes, you can customize a PowerPoint presentation (PPTX) in Canva. You will need to upload the presentation, edit it, customize your slides, and then download it.

2. Can you edit a Canva presentation in the Microsoft PowerPoint?

Yes, you can edit a Canva presentation using Microsoft PowerPoint. You will need to download it from Canva, open it in Microsoft PowerPoint, edit the presentation, and save your changes.

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Last updated on 27 August, 2024

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How to Use Canva Presentations

Make visually appealing presentations that'll stand out among others using Canva.

Canva, a graphic design platform, is gaining a lot of traction as a design tool. Its basic premise – it’s just as easy to use for non-designers. You don’t need to be an expert in graphic designing to use Canva, and that is one of the main reasons behind its popularity.

With design becoming one of the hottest commodities for just about every field, Canva makes it accessible to everyone. Whether you’re an entrepreneur, a marketer, influencer, or a blogger, you can use Canva to make fetching content for social media, posters, graphics, design your own business cards even. If you’ve got even a little eye for design, Canva can help you cut down on the costs of hiring professional designers.

But did you know you can also use it to make just as engaging and stimulating presentations? Whether you want to make presentations for a professional environment or personal use (like a birthday surprise), Canva Presentations have got you covered. Let’s dive right into it!

Getting Started

Canva offers a web app you can immediately start using on your desktop without having to download anything. Unfortunately, the web app is your only option as there is no desktop app. So you need an internet connection to work with Canva as it stores all your work on its servers.

Canva also has a mobile app for iPhone and Android, which you can use on the go. But when getting started, using the web app is the best course of action.

Go to canva.com and create a free account. Click the ‘Sign Up’ button to create a new account.

You can sign up with your Google account, Facebook account, or your email address.

Canva has a freemium structure, so you can use it for free with limited features or get a Pro or Enterprise subscription for complete access. It also offers a 30-day free trial to its Pro features, so you can try it out before deciding whether you want to convert to a paid user.

Now, from the Canva home page, click the ‘Presentations’ button under the Design anything banner. If you can’t find the option, you can also search for ‘Presentation’ from the search bar.

There are plenty of size options to choose from when creating a presentation. Let’s stick with the standard size ‘1920 x 1080 px’ here.

One of the things that makes Canva so easy to use for everyone is the sheer number of templates. The assortment of templates in existence ensures that you’ll find something to match your needs. But if not, you can also start with a blank slate and create your presentation from scratch.

For this guide, we are selecting a template for the presentation. Before selecting a template, you can see what it has to offer by clicking the three-dot menu and selecting ‘Preview this template’.

Click ‘Use this template’ to select the template if you like it or go back and select another.

Editing the Presentation

The template will load into the editing interface. Canva has an eerily easy editing interface. Let’s navigate the interface first. Below the slide is the thumbnail view where you can see all the slides in thumbnails side by side.

To turn off the thumbnail view, click the on/ off toggle (arrow).

Click the grid view button to switch views.

The grid view is helpful when there are a lot of slides in your presentation. Using grid view, you can get an overview of them all. You can also rearrange the slides by dragging and dropping slides into a new position. Click the ‘Grid View’ button again to switch back.

Click the ‘Notes’ option to add notes to the presentation that you can use for reference while presenting.

The name of the presentation can be edited from the top-most toolbar.

Now, on the left is the toolbar that houses all the tools for editing the design elements in the presentation.

When you’re using a template, almost all of the elements can be selected and edited. You can delete an element, change color, font (for text). To select an element, hover over it. The part of that element will be highlighted in blue. Click it to select it.

Another toolbar will appear above the slide with editing options specific to the element you have selected. Depending on the element, you can change it’s color, font, font size.

When you click the color option, a palette for document colors will appear above, followed by available default colors. For free users, only limited color options are available. If you have a Brand Kit (available only for Canva Pro users), that palette will also appear here.

Click on the ‘Elements’ option on the left toolbar to add elements like photos, videos, graphics, audio, charts, etc. to your presentation.

To add photos, videos, or audio from your computer, click the ‘Uploads’ button. Then, click the ‘Upload media’ button to select content. Any media you previously uploaded will also be available here.

You can also add animations to individual elements or the entire page. Select an element and click the ‘Animate’ button.

‘Element animations’ will open. To switch to page animations, click the ‘Page Animations’ tab.

Presenting your Presentation

Once your presentation is complete comes the main part – presenting it. Canva offers a lot of options for your finished presentation. You can present it right from Canva or publish or download it for various platforms.

To publish it elsewhere or download it, click the ‘three-dot’ menu on the top-right corner.

A list of options will appear. You can download it onto your computer, or as a PowerPoint presentation, share a link to the presentation, publish it as a website, embed it on your website, and much more. You can also record it while presenting with a voiceover.

To present straight from Canva, click the ‘Present’ button.

Click the drop-down menu below ‘Type’ and select how you want to present it.

There are three options to choose from: ‘Standard’ – where you present at your own pace, ‘Autoplay’ – where the presentation advances automatically, and ‘Presenter View’ – where you can view your notes and upcoming slides, but the rest of the people cannot. Presenter View is best used when you’re presenting on a projector.

After selecting the type, click the ‘Present’ button.

Bonus Tips for your Presentation

While presenting the presentation on Canva, you can add special effects to enhance the performance with some keyboard shortcuts. All you need to do is press the associated key with each effect to bring it into action. Press the same key to stop it. You can also press multiple keys to add 2 or more special effects. With these effects, your presentation is bound to stand out to your audience and be memorable.

Drumroll : Add a drumroll before a slide by pressing the key ‘D’ before a big reveal.

Confetti : Add a shower of confetti to celebrate something with the key ‘C’ .

Countdown : Add a countdown from ‘1-9’ by pressing one of the keys.

Quiet : Bring a 🤫 emoji to screen to hush your audience with the ‘Q’ key.

Bubbles : Press down the ‘O’ key to bring bubbles on the screen.

Blur : Build tension and add drama to the atmosphere by blurring the screen with the key ‘B’.

Presentations are a huge part of professional life, whether you’re presenting to your clients, doing a webinar, promoting your brand, to name a few. With Canva, you can make presentations that’ll leave a long-lasting impact but won’t take long to make.

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Why your company's presentation software matters more than ever in the new hybrid workforce

• In Canva's recent survey, 59% of respondents reported that they plan to work remotely some days.
• Companies need to support this hybrid workforce with better digital tools. 
• Collaborative presentation software can foster inclusivity and productivity for distributed teams.

When COVID-19 hit, thousands of businesses pivoted to a remote work structure — and many have announced that they'll continue offering remote employment even after the pandemic ends. Now, as the world adapts to a new way of living that includes reimagining how we work, the hybrid workforce is here to stay.

Canva's recent study of 1,000 full-time US employees found that 21% plan to continue full-time remote work following the pandemic, while 38% expect a mix of remote and in-office work. This means 59% plan to work remotely at least part of the time. 

This presents a new challenge for businesses: how to connect in-person employees with virtual team members over the long term. Fostering collaboration and inclusivity are top of mind for companies as they prepare for a hybrid workforce, and online tools for remote teamwork will matter more than ever. 

Collaborative presentation software such as Canva , a free online visual-communications platform, can help remote workers participate and communicate by streamlining team creativity. Here's how having the right tools can set businesses and their employees up for success in a post-pandemic world.

Improved collaboration in a hybrid workforce

With some employees working from home and others in person, it can be difficult to keep everyone connected. Canva's study on the cultural impact of technology on hybrid work discovered that 77% of employees felt that work collaboration during the pandemic has been more challenging than before. And 84% also said they needed new and improved technologies to collaborate virtually.

"Legacy software and tools were not designed to meet the demand of the hybrid workforce that is emerging after the pandemic," says Guy Kawasaki, Canva's chief evangelist. "Today, online collaboration is at the core of almost all work, and employees need tools that promote creativity, make collaboration easy, and bring people together."

Presentation software that focuses on creation and collaboration can help employees facilitate effective communication between remote and in-person workers, while helping reduce ever-growing lists of new messages and notifications. Through streamlined collaboration features, teams can manage, edit, approve, and scale content in one centralized location — regardless of whether they're sitting in an office or working from home. Plus, with a tool such as Canva, employees can design high quality presentations to engage their colleagues remotely. 

Canva's study found that 45% of respondents believed that legacy presentation software is too difficult to use. But with many people turning to presentations as their preferred method of communication and data showing a 10% increase in use in the next six months alone, presentation software that's easy to use, and fast, is crucial. Tools that bring together creation, communication, and collaboration together in one platform overcome some of the limitations of legacy software and help teams to succeed.

With much legacy software designed primarily for physical workplaces, presentation software that's remote-friendly can help businesses build and share content. Next generation presentation features like Canva's Talking Presentations — where presenters can add short videos of themselves as playable elements within slides — can also help connect hybrid and geographically distributed teams by helping them be less restricted by time zones and the need to present live. 

Create an inclusive work environment

The right tools can empower employees with diverse work styles and personalities. As employees disperse, the ability to present, communicate ideas, and collaborate effectively matters. Over three-quarters of employees in Canva's study (78%) agreed that fostering inclusion and participation across remote and on-site employees is a challenge, meaning new processes and technologies are needed to make hybrid work a success. 

Canva's survey found that introverts were 19% more likely to completely forgo a return to the office, so using a communications platform that's remote-friendly can help these employees continue to feel like they're part of the team while working in their preferred style. That's good for business, too. 

In previous years, it was nearly impossible to include both in-person and remote workers in the same projects or presentations because of a lack of technology. Now, including all employees is easier than ever before, but strong presentation software makes that process simpler to navigate, with options to log on from anywhere that has internet access. 

"Workplaces that have a diverse range of people, personalities, and opinions are usually the most successful, with new ideas helping businesses to innovate and grow," says Michelle McQuaid, a positive psychology and organizational change expert. "It's important that people have several ways to express themselves and make an impact, to avoid going unnoticed."

Good technology can help hybrid teams communicate and contribute more easily. More than half of employees (54%) think it has been easier to brainstorm, participate, and collaborate on ideas and tasks when working remotely, meaning that technology can boost these two areas. Presentation software can also help maintain these benefits for everyone as in-person activity grows.

With virtual collaboration becoming a normal way of working, according to the 81% of respondents in Canva's survey, many businesses are likely to continue working remotely to some extent. This means presentation software could be one of the top ways to communicate and share ideas between workers. Having the right tools and software in place is essential to keeping remote teams happy, productive, and equitable — three important elements for any business to succeed.

Learn more about how Canva can help teams collaborate better here.

This post was created by Insider Studios with Canva .

• Main content

How Do You Present a Canva Presentation?

Creating visually appealing and engaging presentations is crucial in today's digital age. With the rise of remote work and virtual meetings, having a captivating presentation can make all the difference in effectively conveying your message. Canva, a popular online design tool, offers a wide range of features and templates to help you create stunning presentations. In this tutorial, we will explore how you can present a Canva presentation to ensure maximum impact.

Preparing Your Presentation

Before diving into the presentation itself, it's essential to have a clear plan and structure in mind. Here are some steps to help you get started:

• Define your objective: Determine the purpose of your presentation and what you want to achieve.
• Gather your content: Collect all the necessary information, images, and media files that you'll need.
• Create an outline: Organize your content into sections or slides to ensure a logical flow.

Designing Your Canva Presentation

Canva provides an extensive library of pre-designed templates that you can customize based on your preferences. Follow these steps to design your Canva presentation:

• Login to Canva: Visit the Canva website and sign in using your account credentials.
• Select a template: Browse through the available templates or start with a blank canvas if you prefer complete creative control.
• Add slides: Customize the number of slides and their layout according to your outline.
• Edit content: Replace the default text with your own content by simply clicking on it and typing away. Use different font styles and sizes to emphasize key points.
• Upload media: Insert images, videos, or audio files to enhance your presentation. Canva provides a user-friendly interface for uploading and positioning media elements.
• Apply visual effects: Experiment with Canva's various visual effects and filters to make your slides visually appealing. This can include adjusting brightness, contrast, or adding overlays.

Presenting Your Canva Presentation

Once you have designed and finalized your presentation, it's time to present it effectively. Here are some tips:

• Practice makes perfect: Familiarize yourself with the content and rehearse the presentation multiple times to ensure a smooth delivery.
• Set up your environment: Choose an appropriate location with good lighting and minimal distractions. Make sure your device is connected to a stable internet connection if presenting remotely.
• Navigate through slides: Use the arrow keys or navigation buttons in Canva's presentation mode to smoothly transition between slides.
• Add annotations: Canva allows you to draw on slides during the presentation using its built-in annotation tools. Utilize this feature to highlight specific points or illustrate concepts.

In conclusion,

A well-designed Canva presentation combined with effective presenting techniques can greatly enhance your ability to engage an audience and convey information successfully. By following these steps, you'll be well on your way to creating visually stunning presentations that leave a lasting impression.

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How to Use Canva for a Presentation

Lindsey Becker

Canva is a user-friendly design platform that has become increasingly popular in recent years. It offers a range of features that allow users to create professional-looking designs without requiring extensive design experience. One of the most popular uses for Canva is creating presentations. In this article, we will explore how to use Canva to create a presentation that is visually appealing and effective.

Getting started with Canva is easy. Users can sign up for a free account and access a range of templates, including those specifically designed for presentations. Once a template has been selected, users can begin customizing it to suit their needs. Canva offers a range of customization options, including the ability to add images, text, and other design elements. With its intuitive drag-and-drop interface, users can easily move elements around to create a layout that works for them.

Creating a presentation in Canva is a great way to showcase ideas and information in an engaging and visually appealing way. By following a few key tips and tricks, users can create a presentation that is both effective and memorable. In the following sections, we will explore these tips and tricks in more detail, and provide step-by-step guidance on how to create a great presentation in Canva.

Key Takeaways

• Canva is a user-friendly design platform that allows users to create professional-looking designs, including presentations.
• Getting started with Canva is easy, and users can customize templates to suit their needs.
• By following a few key tips and tricks, users can create an effective and visually appealing presentation in Canva.

Getting Started with Canva

Canva is a web-based graphic design platform that allows users to create a wide variety of designs, including presentations. Here are some tips to help you get started with Canva.

Signing Up for an Account

Before you can use Canva, you will need to sign up for an account. Signing up is free and easy. Simply go to the Canva website and click on the “Sign up” button. You can sign up using your email address or your Google or Facebook account.

Navigating the Canva Interface

Once you have signed up for an account, you will be taken to the Canva dashboard. From here, you can create a new design, browse templates, and access your existing designs. The Canva interface is user-friendly and intuitive, with a toolbar on the left-hand side of the screen that allows you to access various design tools and elements.

To create a presentation in Canva, you can start by selecting the “Presentation” template from the templates library. This will give you a blank presentation with a pre-designed layout that you can customize to your liking. You can add new slides, change the background, add text and images, and more.

Overall, Canva is a great tool for creating presentations that are both professional and visually appealing. With its user-friendly interface and wide range of design tools and templates, it is a great choice for anyone looking to create a presentation quickly and easily.

Creating Your First Presentation

Creating a presentation in Canva is a simple process that can be done in just a few steps. Here are some tips to help you create your first presentation:

Choosing the Right Template

When creating a presentation in Canva, it’s important to choose the right template. Canva offers a variety of templates for different types of presentations, including business, education, and personal. Choose a template that fits the theme of your presentation and the message you want to convey.

Understanding Canva Layouts

Canva offers a variety of layouts that you can use to create your presentation. These layouts include title slides, content slides, image slides, and more. You can also create your own custom layouts if you prefer. When creating your presentation, it’s important to understand how to use these layouts effectively to create a cohesive and visually appealing presentation.

To create a layout in Canva, simply drag and drop elements onto the canvas. You can then customize these elements by changing the font, color, size, and more. Canva also offers a variety of design elements, such as icons, photos, and illustrations, that you can use to enhance your presentation.

By following these tips, you can create a professional-looking presentation in Canva in no time.

Customizing Your Presentation

When it comes to creating a presentation, customization is key. Canva offers a variety of tools to help you make your presentation unique and engaging. Here are some tips on how to customize your presentation using Canva.

Adding and Editing Text

Canva makes it easy to add and edit text in your presentation. Simply select the text box tool from the left-hand toolbar and click on the canvas to add a new text box. From there, you can customize the font, color, size, and alignment of your text. You can also add bullet points, numbered lists, and other formatting options to make your text more visually appealing.

Working with Images

Images are a great way to add visual interest to your presentation. Canva offers an extensive library of free and paid images that you can use to enhance your presentation. To add an image, click on the “Elements” tab in the left sidebar and choose “Photos” or “Illustrations.” Browse through the collection or use the search bar to find relevant images. Once you’ve found the perfect image, simply drag and drop it onto your canvas. You can also crop, resize, and edit your images within Canva.

Incorporating Videos and Music

If you want to take your presentation to the next level, consider incorporating videos and music. Canva makes it easy to add videos and music to your presentation. Simply click on the “Uploads” tab in the left sidebar and upload your video or music file. From there, you can drag and drop it onto your canvas and customize its size and placement.

Using Design Elements

Design elements such as shapes, icons, and charts can help you convey information in a visually appealing way. Canva offers a wide range of design elements that you can use to customize your presentation. To add a design element, simply click on the “Elements” tab in the left sidebar and choose the type of element you want to add. From there, you can customize its size, color, and other properties to fit your needs.

In summary, Canva offers a variety of tools to help you customize your presentation. From adding and editing text to incorporating videos and music, there are many ways to make your presentation unique and engaging. By using design elements such as shapes and charts, you can convey information in a visually appealing way.

Collaborating and Sharing

Canva makes it easy to collaborate with others on your presentation. Here are some ways to collaborate and share your presentation with others.

Inviting Team Members

To collaborate with others on your Canva presentation, you can invite team members to join your project. First, create your team in Canva through your Account Settings > Billing and Teams. You can then add teammates directly from your team, so they can see everything you want them to access, including previous designs, team templates, folders, and more. You can also create multiple sub-teams, like one for design, one for marketing, and one for sales.

Commenting and Giving Feedback

Collaboration is not just about sharing the presentation with others. It’s also about giving and receiving feedback. Canva provides an easy way to add comments to your presentation. To add a comment, simply click on the comment icon located on the right side of the screen. You can then type your comment and tag the person you want to send it to. The person will receive a notification and can reply to your comment.

Sharing and Exporting Options

Once you have completed your presentation, you can share it with others. Canva provides various sharing and exporting options. You can share your Canva presentation with team members, clients, or stakeholders, allowing them to view and edit the design in real-time. This collaborative feature streamlines the feedback and approval process, making it seamless and efficient.

You can also export your presentation in various formats such as PDF, PNG, or JPG. This makes it easy to share your presentation with others who do not have Canva accounts. Additionally, you can also embed your presentation on your website or blog.

Advanced Canva Features

Canva offers a range of advanced features that can help you create an engaging and professional presentation. Here are some of the most useful features:

Using Brand Kits

Canva’s Brand Kits feature allows you to create a set of branding elements, including your logo, colors, and fonts, which you can then use throughout your presentation. This ensures that your presentation is consistent with your brand, and helps to reinforce your message. To create a Brand Kit, simply go to the Brand Kit tab in the sidebar, and follow the prompts to upload your logo and select your colors and fonts.

Animating Slides

Canva’s animation feature allows you to add movement and visual interest to your presentation. You can animate individual elements, such as text or images, or entire slides. To add an animation, select the element or slide you want to animate, and then click on the Animation tab in the sidebar. Choose the type of animation you want to use, and adjust the settings to suit your needs.

Integrating with Other Apps

Canva integrates with a range of other apps, including Dropbox, Google Drive, and Slack. This makes it easy to share your presentation with others, and to collaborate on it in real-time. To integrate with another app, simply click on the Integrations tab in the sidebar, and follow the prompts to connect your accounts.

Overall, these advanced features can help you create a presentation that is not only visually appealing but also effective in conveying your message to your audience.

Tips and Tricks for Effective Presentations

Consistency in design.

Consistency in design is key to creating a professional-looking presentation. Using the same fonts, colors, and graphics throughout your presentation can help to reinforce your message and make it easier for your audience to follow along. Canva offers a variety of templates to help you get started, but it’s important to customize them to fit your specific needs. Make sure to use the same font and color scheme throughout your presentation to create a cohesive look.

Engaging Your Audience

Engaging your audience is essential to keeping their attention throughout your presentation. One way to do this is by using visuals, such as images and infographics, to help illustrate your points. Canva has a wide variety of design elements that you can use to create engaging visuals. Another way to engage your audience is by asking questions or encouraging participation. This can help to keep your audience involved and interested in your presentation.

Time Management During Presentation

Time management is crucial when giving a presentation. It’s important to make sure that you have enough time to cover all of your points without going over your allotted time. One way to do this is by practicing your presentation beforehand and timing yourself. Canva also offers a feature that allows you to set timers for each slide, which can help you stay on track during your presentation. Additionally, it’s important to leave time for questions and discussion at the end of your presentation. This can help to clarify any points that may have been unclear and engage your audience in a dialogue about your topic.

Home Blog Design How to Use Canva and PowerPoint for Presentations

How to Use Canva and PowerPoint for Presentations

Creating the perfect presentation design is a challenge that speakers often aim to achieve, only to find themselves lacking graphic design knowledge. Although high-tier options like Adobe Photoshop and Adobe Illustrator help users worldwide to put their ideas into pixels, the reality is they are not user-friendly interfaces for people outside the graphic design industry, namely business professionals, marketers, and educators. Hence, the need to find an alternative for making powerful graphics to use in our presentations – and here’s where Canva comes into the picture.

This web-based graphic design tool has quickly become the preferred choice of teachers, social media influencers, and small business owners due to its free-tier plans and pro plans at a convenient subscription-based fee. 

In this article, we will see how to use Canva presentation in PowerPoint and how to export Canva to PPT, to create visually appealing presentations.

Table of Contents

Canva vs. Microsoft PowerPoint: Pros and Cons for Presenters

Designing with canva, how to export a canva presentation to powerpoint, how to use canva-made graphics in powerpoint, final words.

Although presenters often see Canva as an alternative to PowerPoint, the reality is that they differ in one single aspect: Canva is a graphic design tool, whereas PowerPoint is a presentation design software. Some of the tools available in PowerPoint are not there in Canva, and vice versa.

Going into more technical aspects, here are the Pros and Cons of working with either software as a presenter.

Pros of Canva as a Presentation Tool

User-friendly interface.

Canva’s drag-and-drop feature makes it easy for non-designers to create presentations by using its library of shapes, graphics, text styles, and other resources.

Wide Range of Templates

It offers a vast library of Canva templates, which can be easily customized in their online editor, saving time on design. There’s a con associated with this point, which we shall discuss later.

Magic Studio for Canva was released mid-Q3 this year with the idea of powering designs with AI tools. This tool is available in Canva search features and in the editor at the bottom right corner, which features the list options:

• AI text generation
• Suggested graphics to match your design
• Suggested photos to match your design

Collaboration Feature

Allows multiple users to simultaneously work on the same presentation, which is great for small team projects. Compared with PowerPoint, it does not require all users to be Premium to collaborate online.

Web-Based Platform

Being an online platform, it allows users to work from any device with Internet access without needing software installation. This particularly helps users with legacy computers who cannot install current versions of Microsoft Office. 

Integrated Stock Library

Provides access to a broad selection of stock photos, illustrations, and icons within the platform. Just like with the Canva templates, there’s also a con to this point.

Customization Options

Users can upload images and fonts, enabling brand consistency across presentations. Note: The upload fonts feature is only available for Canva Pro users.

Photo Editing and Animation Features

Canva lets users tweak their graphics with simple-to-use controls. These options help us to adjust opacity, apply photo filters, add animation effects, add bevels and shadows, and more.

Cross-Platform Compatibility

Can export presentations to various formats (as a PDF document, as a video presentation in MP4 format, or even as images), making them viewable on different devices and platforms. The export options allow us to post directly into social media, create printables, post to the web, etc. While some export formats require an upgrade to a Canva Pro subscription (like the ability to export to SVG format), the basic export features are enough for simple presentations and beginners.

Cons of Canva as a Presentation Tool

Limited offline functionality.

Requires an internet connection for full functionality, which can be a limitation in areas with poor connectivity, for business people working on an airline flight, while using Airplane mode, or for people traveling in other zones without Internet access.

Fewer Animation and Transition Options

Unlike PowerPoint, the available options for animations and transitions are limited. Users can find this reiterative, which may be unappealing to using these effects in our presentations. 

Premium Content

Although the Canva library is extensive in terms of assets, the reality is that most of these elements are only available for premium users. This applies to templates, shapes, images (mostly), and exporting options. Resizing the graphics you create in Canva to repurpose your design is only available to premium users.

Template Overuse

Popular templates can be overused, making presentations look similar to many others. This is of particular interest to business professionals, as people tend to easily associate some designs as being made with Canva.

Design Decisions

Unlike using a PowerPoint template , you have to work your way with Canva content, as the PPT templates tend to be quite generic and do not offer tools for data representation. Consequently, you have to know how and where to introduce those elements on your own rather than working with a presentation template that already assigned the space for such graphics.

Lack of Advanced Multimedia Integration

Integrating complex multimedia elements like videos is not as seamless as in some desktop applications. You won’t find options to link to source elements; you need to upload the content to your personal Canva library and manually add the resource to the slide. Presenters can also lose third-party integrations via plugins for some multimedia resources.

Pros of PowerPoint as a Presentation Tool

Widespread use and familiarity.

PowerPoint is the leading market tool for presentations, making most audiences and presenters are familiar with it at a basic operational level. This can help us to outsource technical issues quickly rather than aiming to use web-based interfaces to share Canva-created content.

Offline Access

PowerPoint can be used offline, which is ideal for people traveling, areas where the Internet connection is unreliable, or simply because we want to focus on creating the slides rather than facing distractions via the Internet.

Integration with Other Microsoft Office Tools

Seamlessly integrates with other Microsoft products like Excel and Word, making it easy to import data and documents. This is ideal for creating complex graphics for data representation, where the content can be synced, importing databases, working with Gantt Charts in software like Microsoft Project, and more.

Also, Microsoft PowerPoint has the same text editing capabilities as Microsoft Word – a striking contrast with Canva’s limited features.

Templates and Design Options

This is PowerPoint’s forte: the capability of using third-party presentation templates, like the ones provided by SlideModel . Users can buy pre-designed slide decks from professional vendors and ease the need to make design-related decisions. On top of that, Microsoft already includes some basic templates with its 365 subscription.

Advanced Features

Offers a broad range of features, including detailed animations and transitions, which can enhance presentations. For example, the ability to work with SVG graphics allows presentation designers to make pixel-perfect presentations without losing image quality. This is available to all users, unlike Canva, which requires a subscription to unlock certain elements.

Multimedia Capabilities

Supports embedding of various multimedia elements like audio, video, and images directly into presentations. You can use hyperlinks to embed content or work with third-party plugins for specific tasks.

Extensive Support and Resources

As a long-established tool, users can find tutorials everywhere, support communities, and additional resources available online.

Cons of PowerPoint for Presenters

Some features can be complex to use, and the interface may be overwhelming for new users. In particular, this is linked to editing PowerPoint Shapes and graphs, working with Slide Master , applying advanced animation effects and so on.

Unlike Canva or Google Slides, PowerPoint requires purchasing Office 365 or a standalone license.

Heavy Files

PowerPoint files, especially those with multimedia content, can become large and difficult to share via email. As a side effect, those heavy files can be complicated to handle in computers that lack sufficient RAM and processing power. Moreover, they require significant free disk space on your PC.

Time-Consuming

Creating a high-quality presentation with custom animations and graphics can be time-consuming. That’s the reason why we highly recommend users work their way with PowerPoint templates, and mix and match designs to create a unique slide deck .

Learning Curve

Users need to invest time in learning the software to fully utilize its advanced features. This applies to both acquiring the knowledge and practicing the skills you learned. And still, for some users, it feels frustrating not to achieve results relatively quickly. 

In this section, we will learn how to use Canva to create graphics for a product presentation. The idea is to create placeholder graphics containing images of a product; then, we will export that content to continue creating our presentation in PowerPoint.

After creating our Canva account, we find ourselves at the Home screen. Go to Templates, and you will see something similar to this UI. 

We can go straight to the Presentations (16:9) option or use the search bar to locate the template we want. In this case, we will opt for that scenario and search “Product.”

The images that show a little crown at the low right corner are premium templates, which means we cannot use them with a free account. We will pick a template that fits the needs of our presentation by clicking over it. At the contextual window that opens, select Customize this template .

The Canva builder may take a bit to load, especially if your internet connection is slow. You will find yourself with a window like this one, opened at the Design tab, which offers alternatives for other templates similar to the one you chose.

The Styles tab allows us to quickly change the layout, altering color themes and fonts. Sometimes, that can suit our needs immediately; sometimes, it requires extra work to customize to our preferences.

We can click on any element in this design and customize its content. Depending on the element type, the options are available for us. For this presentation, we will change the text and images, and alter font color at the button to make it stand out.

Next, it’s time to replace the images. We can drag and drop the image into Canva, or we can go to the Uploads button and add the content from there.

In this case, we’re using DALL-E-generated images for this product presentation, you can also use illustrations, photos, videos, or Midjourney illustrations . Once the images are uploaded, drag and drop them to replace the images in the placeholder areas. To complete this design, we removed the shape that came with the template – you can add a new shape by going to Elements > Graphics .

Learning how to use Canva for PowerPoint is pretty straightforward. Download your Canva design as a PowerPoint presentation, which you can do by accessing your design and going to the top-right corner to locate the button Share . Click on it, and then click on Download .

Under File Type , we will select PPTX , as it’s PowerPoint’s native format. Click on Download , and wait for the process of downloading the file to be completed. Depending on the graphic assets included, it can take a while.

At this point, don’t be surprised if you’ll be prompted to upgrade your Canva plan (if you don’t have a premium account). The reason is that Canva will charge you for exporting what they call premium graphics, and since most of the Canva presentation templates use premium graphics, this will be a limitation when exporting your Canva slides to PowerPoint. 

A simple workaround is removing the premium graphics before exporting from Canva to PowerPoint. Although, take in mind this may affect the overall design of your presentation.

As you can see below, the PowerPoint file is entirely editable. Something to consider is that unless you have the font installed on your computer, PowerPoint will reassign to a generic font.

Remember the design we created before? Well, it’s time to use that image as part of a marketing deck presentation , which will represent a social media post to be used by the marketing team to promote the brand.

The first step is to download the design we created as PNG. We can close Canva after that.

We opened our PPT template, which is the Annual Marketing Plan PowerPoint Template , and customized the PowerPoint theme colors . Go to Insert > Pictures > This Device .

Select the image we created in Canva and upload it here. We will add some image shadow effects via Shape Format, and a textbox below that describes what the image is about.

And that’s how easily we can use graphics from Canva in our PowerPoint presentations. Remember, it’s best to work with PNG images rather than JPG to reduce file size and preserve image quality.

You can invite others to collaborate on your design by sharing a link to the editable design or by adding them via email as team members on your Canva account.

Canva uses standard cloud storage security measures to protect your data, but like any online platform, it’s important to use a strong password and follow good security practices.

There are two methods for this. You can upload a PPT template into Canva via the Canva Homepage by clicking on Projects , and then go to the Uploads folder. Drag and drop or click on Upload, as we’ve seen before. Once imported, you must click on that file to open it in the Canva editor. The second method is on the editor: go to the Uploads button and upload your PPT file as if it were an image or another media asset.

Yes, you can use SlideModel presentation templates in Canva. As a SlideModel subscriber, you can download .pptx files to import into Canva presentations. This way, you can enjoy the creative slide templates and graphics provided by SlideModel in your Canva presentations

Unfortunately, no, as Canva doesn’t have the same toolset to enable editing functions. That also applies to changing color, so we highly recommend you work with a final PPT file before switching to Canva.

Objects like charts, SmartArt, 3D objects, and WordArt aren’t supported in Canva and won’t be rendered if you upload a slide that contains them.

Yes, all users can download Canva presentations to PPTX format. In case the original Canva design isn’t a presentation file, like a banner or social media post, you won’t be able to resize for that output unless you have a premium account.

Yes, the file must be smaller than 70 MB, and you can import up to 300 slides.

Canva and PowerPoint can collaborate as complementary tools to help presenters overcome the limitations of each individual tool. It takes a while to create your desired workflow, but once that’s accomplished, you can elevate the quality of your PowerPoint or Google Slides presentations with Canva. 

We don’t advise using Canva as an alternative to PowerPoint as the current state-of-the-art indicates it won’t support data representation or other PowerPoint stellar tools that make part of most PPT templates. 

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Design, Microsoft PowerPoint Filed under Design

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