how to create a job application letter

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

• Career Blog

Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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Job Application Letter: Examples, What to Include & Writing Tips

In this article, we'll cover:

What Is an Application Letter?

What to include in a job application letter, job application letter samples, application letter template, tips for writing an application letter.

Aside from your resume, the hiring manager may ask you to submit a cover letter as a formal letter for a job application. Under different circumstances, it can go under different names shown below: 

• Job application letter – explains why you're applying for this position and what makes you qualified. 
• Letter of interest – expresses your interest in some position in a company even though it's already filled or not being advertised yet.
• Letter of motivation – proves that you are the perfect candidate for the position. 

Among these application formats for jobs, an application letter most closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. 

This article will guide you on how to write an application letter for employment and feature samples of both an application letter format and an email job application format.   

Simply put, a letter of application is a formal document sent with your resume to explain at least these three things:

• Why you want to apply for this role
• What makes you the right fit
• How you can bring value to the organization

A well-written job application letter can grab the recruiters' attention effectively, motivate them to read through your resume and offer you a job interview. Hence, you should always submit a short application letter, even though it’s not required for the application. 

Recruiters normally would read your application letter before your resume. Therefore, it is important that your job application letter could serve as an overview of your profile as a candidate, and is interesting enough to make them want to review your application until the end.

When reviewing an application letter, recruiters expect to find a brief introduction of who you are and why you're applying for this role. Next, some paragraphs should elaborate the qualifications you possess that make you the right fit, in terms of education, experience, and skills. If you've stayed in the field for a while, focus on showing your achievements and present to the employer how you would contribute to their company in your job application letter. 

Lastly, to make a lasting ending for your application letter, express your appreciation for their time and insert a CTA about the job interview. Also, make sure you include a professional sign-off!

In this paragraph, you will learn how to write each of the 6 sections included in a job application letter:

• Letter header
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

1. Letter header 

Basically, the header of an application letter should follow the format of any other formal letters. It means that you need to provide the following information: 

• Your personal info (name, email, phone number/LinkedIn)
• Date written
• The recipient's info (name, job title, email, company address) 

Example of an  application letter header:

Kaylee Tran 9215 Fremontia Ave, Fontana, CA 92335  [email protected] (+310)-442-1500

May 10, 2022

Davis Miser Principal West Randall Elementary School 15620 Randall Ave, Fontana, CA 92335

2. Salutation

The salutation in a job application letter is a greeting to the people who will read your document and evaluate your qualifications for the role. Normally, they can be the company founder, the hiring manager, or the position’s department head. 

Good salutations for application letters:

• Dear Mr/Mrs + [Last Name],

Dear Hiring Manager,

• Dear [First Name],
• To Whom It May Concern,

Bad salutations for application letters:

• How do you do!
• Good morning/afternoon!

💡 Pro Tip: The cover letter salutation is one part of the letter where you can address the receiver of the letter directly. Addressing the correct or relevant people directly shows that you’ve put in the effort to do some research about the role and the team.

3. Introduction paragraph

In the opening paragraph, it's essential to introduce yourself and the purpose of writing this application letter. The most important information that employers expect to read is a brief statement of your qualifications that make you qualified for the position. 

Instead of stuffing too many details in this section, keep your application letter opening paragraphs within 2-3 sentences.

Example of the introduction paragraph in a job application letter : 

“My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I am interested in applying for the Software Engineering Intern at Google after coming across your job listing on LinkedIn. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.” 

4. Body paragraph(s)

Here comes the most important part of your application letter for employment where you will need to express your motivation to apply and provide details on why you think you're the right fit. 

In the same way that you write a resume or CV, key components include skills, education, work experience, and professional achievements. However, instead of listing them in bullet points, you will compile a concise paragraph that best presents yourself to the hiring manager. 

💡 Pro Tip: Don't just repeat information from your resume. Keep your explanation no longer than 10 sentences. Be brief and concise since recruiters don’t have all day to review your application letter.

Example of the body paragraph in an application letter :

“I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.”

5. Closing paragraph

In this the final paragraph of your application letter, you will need to: 

• Restate your interest
• Kindly remind the hiring manager to review your resume and other files attached
• Kindly ask for an interview 
• Express your appreciation for their time and consideration 

Example of the closing paragraph in an application letter :

“As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.”

6. Signature

To end an application letter, just simply write a formal closing, followed by your signature. 

If you're using an email job application format, make sure your email signature is professional and covers your personal information, like this: 

Kaylee Tran (Ms.) cakeresume.com/kaylee1990  [email protected] (+098)-1234-567

Good sign-offs for application letters:

• Best regards,
• Kind regards,
• With gratitude,

Bad sign-offs for application letters:

• See you soon!
• Thanks in advance!

Sample of an application letter for a job vacancy

Dear Mr. Miser,

My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I saw the posting of the Software Engineering Intern from Google on LinkedIn, and I am very interested. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.

For the past two years, I have gained hands-on experience in coding and programming, providing solutions in database technology, and testing applications. My main responsibility is collaborating with a US-based team to develop four new websites that serve 2.5 million users per month. The biggest accomplishment I have achieved is building and implementing an automated bug tracking system, resulting in a 25% reduction in issues reported in the later stages of development.

The documents attached are my resume and work portfolio. I look forward to learning more about the Software Engineering Internship Program at Google. Thank you for your time and consideration.

Sincerely, Kaylee Tran

Simple job application email sample

I'm writing to express my interest in the content editor position listed on Cake. While I have 5 years of experience in content marketing and social media management, I am confident that I am well-positioned to support IVY Magazine. 

I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.

As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.

Kind regards, Colleen Miller  [email protected] (881)-123-1234 cakeresume.com/colleen.miller

Need to write a quick and simple application letter? Use the free application letter template below.

[Your name]  [Your address]  [Your email address]  [Your phone number]

[Date written]

[Recipient’s name]  [Company name]  [Company physical address]

Dear Mr./Mrs. [Last Name] , 

I am writing this letter to apply for the [job title] position at your company - [company name] . I believe that my educational background and professional experience make me an ideal candidate for this role. Moreover, I can have a chance to continue building upon the [technical skill] and [soft skill] acquired over the past [number] years.

In the last role as a [job title] , I was responsible for [job task 1] , [job task 2] , and [job task 3] . I pride myself on [notable accomplishment 1] and [notable accomplishment 2] , resulting in [contribution] at [your former company] . 

You and the team can rely on me as a [personal trait 1],  [personal trait 2], and [personal trait 3] employee with the ability to [soft skill] effectively. In terms of my educational background, I earned my [degree type] in [your major] from [University name] in [year] . I also obtained a certificate (or license) in [field] . 

Please find attached my resume for your further review of my skills and work history. I would appreciate the opportunity to discuss this position and how I can bring more value to the [team or department name].  

Thank you for your time and consideration. I look forward to hearing from you soon. 

Kind regards,  [Your Name]

✅ Start with a professional subject line.

This is particularly important if you choose an email format for your job application. Think of it as an article title that is professional-looking and can grab the reader's attention. 

Examples of email subject lines for application letters :

• Front-desk Position - Your Name
• Job Posting #321: Marketing Manager
• Application for Public Health Associate Position

💡 Pro Tip: Some job postings list specific formats that you are required to follow when submitting your application. Make sure to pay close attention to these specific instructions if you don’t want your application to go missing.

✅ Highlight your skills.

Bullet points on a resume make it easier to list relevant skills. However, you can’t do so when writing a job application letter - instead, provide specific examples of how you’ve leveraged that skill and what you've achieved. That will help fully showcase why you’re the right one for the position.

✅ Incorporate related keywords.

A rule of thumb is not only your resume but also your application letter should be tailored to the job opening. You just need to review the job description carefully and insert keywords related to skills, job responsibilities, and requirements. Doing so can help effectively pitch yourself to employers and stand out from the crowd. 

✅ Be concise.

In general, an application letter sample for any position should not exceed one A4 page, ideally 250 to 400 words. Also, keep in mind that the body paragraph is the focus of the letter - longest and providing the most detail. 

✅ Express your gratitude.

Being polite and professional will always imprint a positive impression on recruiters. It also indicates good character and can be seen as an indication of how you will fit into the company. Hiring managers will be impressed by your professionalism if you put your appreciation into words. 

✅ Include a strong CTA.

A CTA (call-to-action) is like an invitation and reminder to the hiring manager to follow up and speak with you further regarding the job opportunity. This allows you to express your interest in the role and give them a push to reach out to you for an interview.

✅ Proofread before sending it out. 

Many job applicants don't make a practice of proofreading their application letters, resulting in spelling and grammar mistakes. These may reflect badly on you and cost you the interview. Thus, make sure your job application letter is error-free before it's submitted. 

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How To Write A Job Application Letter (With Examples)

• Best Business Salutations
• Letter of Introduction
• Close a Business Letter
• Job Application Letter
• Business Letter Layout
• To Whom It May Concern
• Letter Of Interest
• Letter Envelope
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• How To Write A Letter

Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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Fresh Graduate Cover Letter

Cover letter maker.

Applying for your first job or internship after graduation can be challenging, especially when you have little to no experience in the workforce. A well-crafted cover letter can significantly increase your chances of landing that dream job. This article will guide you on how to write an effective fresh graduate cover letter, provide examples, and offer practical tips to help you stand out from the competition.

What is a Fresh Graduate Cover Letter?

A Fresh Graduate Cover Letter is a document accompanying a resume, specifically written by recent graduates seeking their first job or internship opportunity. This letter focuses on their academic achievements, internship experience, coursework, and relevant skills that align with the job’s requirements.

What is the Best Example of a Fresh Graduate Cover Letter?

The best cover letter example of a fresh graduate seamlessly merges academic accomplishments, relevant skills, and any internships or volunteer work to demonstrate a candidate’s potential to succeed in the targeted role. The key is to focus on transferable skills and highlight how you can contribute to the company.

Dear Hiring Manager,

I am excited to apply for the junior analyst position at XYZ Company, as advertised on your careers page. As a recent Business Administration graduate from ABC University, I am eager to apply my academic knowledge in a practical setting.

During my time at ABC University, I majored in Finance and completed an internship with DEF Firm. I worked directly under the senior analyst and assisted with data analysis and presentation. This experience, combined with my academic background, makes me a strong candidate for this position.

I am confident that my passion for data analysis and strong analytical skills would allow me to make a significant contribution to the XYZ team. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.

Yours Sincerely, [Your Name]

Size: 27 KB

Free Fresh Graduate Cover Letters – Copy & Paste

We understand that writing a cover letter can be daunting, especially when you’re fresh out of college. Here are some free templates to guide you. You can copy, paste, and customize them to suit your specific circumstances and the job you’re applying for.

Fresh Graduate Cover Letter with No Experience Example

Writing a cover letter with no work experience can be a challenge, but it’s certainly not impossible. In such a case, your aim should be to highlight your academic achievements, volunteer work, internships, and transferable skills. The example below is a guide on how to write a compelling cover letter even with no work experience:

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [Your University] with a degree in [Your Degree], I am eager to start my career in [Industry Name] with an innovative company such as yours.

During my time at university, I [talk about a project or accomplishment]. Additionally, I developed strong [mention specific skills] skills, which I believe are highly applicable to the role of [Job Title].

I am excited about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident in my ability to become a productive member of your team.

Thank you for considering my application.

Size: 26 KB

How to Use: Use this template as a guide. Remember to personalize it with your own details, and add specific accomplishments and skills that align with the job description. Tailoring your cover letter to each job application will show the hiring manager that you’re genuinely interested in the position and the company.

Fresh Graduate Cover Letter for Job Application Examples

Crafting an effective cover letter for job application as a fresh graduate for a specific job application requires highlighting your academic achievements, relevant coursework, internships, or projects related to the job. Here is an example to guide you:

I am writing to apply for the [Job Title] position at [Company Name] as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I believe I am well-equipped to contribute effectively to your team.

In my final year project, I worked on [describe the project and your role briefly]. This experience gave me hands-on exposure to [mention relevant skills or knowledge that are pertinent to the job]. I am eager to apply this knowledge and grow further at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing my application with you further.

How to Use: Remember to replace the placeholders with your information and tailor the content to match the job requirements and the company’s culture.

Fresh Engineering Graduate Cover Letter Example

As a fresh engineering graduate, your cover letter should highlight technical skills, academic projects, and engineering internships. Here’s an example:

I’m writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in [Engineering Discipline].

During my time at university, I worked on a project [describe the project and your role], which helped me develop practical skills in [mention specific engineering skills]. In addition, my internship at [Company Name] allowed me to gain hands-on experience in the field.

I am eager to contribute my energy, dedication, and technical skills to your esteemed company. Thank you for considering my application.

How to Use: Adapt this  engineering cover letter  to fit your own experiences and achievements. Be sure to highlight engineering projects or internships that align with the job you’re applying for.

Fresh Medical Graduate Cover Letter Example

A cover letter for a fresh medical graduate should focus on clinical experiences, internships, and your passion for medicine. Here’s a suitable example:

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a [Degree Name], I am eager to begin my career at your respected institution.

During my clinical rotations at [Hospital/Clinic Name], I gained hands-on experience in [specific medical skills]. My experience, coupled with my passion for helping others, makes me a strong candidate for this position.

I look forward to the opportunity to provide compassionate and dedicated care to your patients. Thank you for considering my application.

How to Use: Modify this example by inserting your details, the hiring manager’s name, and specific skills or experiences relevant to the job.

Fresh Architect Graduate Cover Letter Example

A fresh architect graduate cover letter should showcase your design skills, technical knowledge, and any relevant projects or internships you’ve completed. Here’s an example:

I’m applying for the [Job Title] position at [Company Name], which I saw listed on [Job Advertisement Source]. I have recently graduated from [University Name] with a Bachelor’s degree in Architecture.

In my final year, I was part of a project [describe the project and your role]. This experience allowed me to develop my design and technical skills in [mention specific skills].

I am excited about the opportunity to contribute to [Company Name] and to grow as a professional. Thank you for considering my application.

Size: 188 KB

How to Use: Personalize this template by including your specific experiences, skills, and academic achievements related to the field of architecture.

Fresh Graduate Cover Letter for Customer Service Example

As a fresh graduate applying for a customer service position, your cover letter should highlight your communication skills, problem-solving abilities, and any customer service or sales-related experience. Here’s a sample:

I am writing to apply for the [Job Title] position at [Company Name] as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name], and I believe my skills and experiences align with your needs.

During my part-time role at [Previous Company Name], I developed strong customer service skills and a solution-focused mindset. I also learned to handle customer complaints and maintain a positive customer experience.

I am excited about the possibility of bringing my unique blend of skills and experience to [Company Name]. Thank you for considering my application.

How to Use: Modify this customer service cover letter to include your own experiences, especially any roles or projects where you have demonstrated strong customer service skills.

Fresh Graduate Cover Letter for Internship Example

When applying for an internship as a fresh graduate, your cover letter should highlight your eagerness to learn, relevant coursework, and any academic or extracurricular achievements. Here’s a sample:

Dear [Hiring Manager’s Name],

I’m excited to apply for the internship position at [Company Name] which I discovered on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I’m eager to apply my knowledge in a practical setting.

During my university career, I excelled in [mention specific courses or projects], which I believe will be beneficial for this role. My professors commended my [mention specific skills or attributes], and I’m confident these will be valuable in this internship.

Thank you for considering my application. I am looking forward to the possibility of contributing to [Company Name].

How to Use: Modify this template by including your specific academic and extracurricular achievements. Highlight skills and experiences that align with the internship role.

Fresh Graduate Cover Letter for Bank Teller Example

A fresh graduate cover letter for a bank teller position should showcase your attention to detail, mathematical skills, and any relevant internships or part-time roles. Here’s a sample:

I am writing to apply for the Bank Teller position at [Company Name] that I saw advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name], and I am eager to apply my skills in the banking industry.

During my time at university, I took several courses in banking and finance, which have given me a solid understanding of banking principles. I also completed an internship at [Internship Company Name], where I developed strong customer service skills.

I am excited about the possibility of bringing my dedication and strong work ethic to [Company Name]. Thank you for considering my application.

How to Use: Personalize this template by including your specific experiences, especially any roles or projects where you have demonstrated relevant skills.

Fresh Graduate Cover Letter for Finance Management Example

Applying for a position in finance management as a fresh graduate necessitates a cover letter that highlights analytical skills, attention to detail, and knowledge of financial principles. Consider this example:

I am excited to apply for the Finance Management trainee position at [Company Name] that I learned about from [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I am eager to bring my financial acumen to your team.

My coursework in corporate finance, investment strategies, and business valuation, along with my proficiency in Excel, makes me a strong candidate for this position. During my internship at [Internship Company Name], I gained hands-on experience in financial reporting and analysis.

I am confident that I can contribute to [Company Name]’s goals and look forward to potentially joining your team. Thank you for considering my application.

How to Use: Modify this  finance cover letter  to fit your specific skills and experiences. Highlight academic and internship experiences relevant to finance management.

Fresh Graduate Cover Letter for Job Application Example

For a fresh graduate job application, the cover letter should exhibit transferable skills, academic knowledge, and a willingness to learn. Here is an example:

I am writing to express my interest in the [Job Position] at [Company Name], as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name] and am eager to apply my academic knowledge in a professional setting.

During my time at [University Name], I excelled in [mention specific courses or projects]. I am confident that these experiences have prepared me well for the responsibilities of the [Job Position].

I am excited about the possibility of joining the [Company Name] team and am confident that I can contribute to your mission. Thank you for considering my application.

How to Use: This general template can be adapted to any job application. Include specifics about your degree and university experience, and tailor the letter to the job responsibilities.

Fresh Mechanical Engineering Graduate Cover Letter Example

A cover letter for a fresh mechanical engineering graduate should emphasize technical knowledge, hands-on experiences during internships or projects, and problem-solving skills. Here is an example:

I am writing to apply for the Mechanical Engineer position at [Company Name] that was advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in Mechanical Engineering and I am excited to apply the skills I have acquired in a practical setting.

During my university studies, I undertook a project on [briefly describe a project or achievement], which honed my problem-solving and teamwork skills. My internship at [Internship Company Name] gave me hands-on experience in designing mechanical systems and conducting failure analysis, both of which are critical for the [Job Position].

I am eager to bring my engineering skills to [Company Name] and contribute to your ongoing projects. Thank you for considering my application.

How to Use: Modify this template to fit your specific skills and experiences. Highlight academic and internship experiences relevant to mechanical engineering.

Sample Fresh Graduate Cover Letter Example

A general cover letter sample for fresh graduates across fields may look like this:

I am writing to apply for the position of [Job Position] at [Company Name], as advertised on [Job Advertisement Source]. Having recently graduated from [University Name] with a degree in [Degree Name], I am excited to bring my skills and knowledge to your team.

Throughout my academic career, I have demonstrated [mention specific skills or accomplishments]. These experiences have equipped me with the ability to [describe how these experiences will benefit the job role].

I look forward to the opportunity of discussing my application with you further. Thank you for considering my application.

How to Use: This is a broad fresh graduate cover letter template that can be modified to suit any job application. Replace the placeholders with your specific details and tailor the skills and experiences to match the job description.

Fresh Graduate Cover Letter for Human Resource Example

A fresh graduate applying for a position in human resources should highlight their understanding of employee relations, data analysis, and legal regulations. Let’s consider this example:

I am excited to apply for the Human Resource Assistant position at [Company Name] as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in Human Resources Management and am eager to start my career in your esteemed organization.

During my final year, I completed an internship with [Company Name], where I gained firsthand experience in employee relations, HR software, and legal compliance. I believe these skills will greatly contribute to your team.

I look forward to the possibility of contributing to [Company Name]. Thank you for considering my application.

How to Use: Customize this human resource cover letter with your details. Emphasize any internship experiences, HR-related coursework, or capstone projects.

Fresh Graduate Cover Letter for Accounting Example

For an accounting position, a fresh graduate should emphasize their proficiency with accounting software, attention to detail, and understanding of accounting principles. Here’s an example:

I am writing to apply for the Accountant position at [Company Name] advertised on [Job Advertisement Source]. I am a recent graduate from [University Name] with a Bachelor’s degree in Accounting, ready to start my career in the field.

At university, I took part in an intensive Accounting practicum where I developed strong analytical skills and familiarity with popular accounting software, such as QuickBooks and Sage. I am confident that my skills will contribute to [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing it further with you.

How to Use: Adapt this letter by including specific coursework or projects relevant to the job role. You can also mention certifications (like CPA) if you have any.

Fresh Graduate Cover Letter for Business Administration Example

For a Business Administration role, a fresh graduate can underline their understanding of business processes, organizational behavior, and project management. Here is a great example:

I’m thrilled to apply for the Business Administration Trainee position at [Company Name], as posted on [Job Advertisement Source]. I am a recent graduate from [University Name] with a degree in Business Administration and am keen to apply the knowledge and skills I have acquired in a practical setting.

As part of my course, I have completed projects in areas such as project management, organizational behavior, and business strategy. I believe these experiences will be beneficial to [Company Name] and align with the duties of the position.

I look forward to the opportunity to discuss my application further.

How to Use: Replace the brackets with your own information, and feel free to highlight any specific business administration projects or internships that would make you a strong candidate.

Fresh Graduate Cover Letter for Interior Design Example

A fresh graduate applying for an Interior Design role might want to highlight their creativity, knowledge of design software, and understanding of design principles. Here’s a sample:

I am writing to apply for the Interior Designer position at [Company Name] listed on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in Interior Design, I am eager to apply my creative skills and education in a practical setting.

I have developed a keen eye for design and a proficiency in [mention design software], which I believe align well with the job description. In addition, my senior year project, which involved redesigning a commercial space, has given me practical experience that I can bring to your team.

Sincerely, [Your Name]

How to Use: Be sure to include details about your design software skills and any hands-on experience from school projects or internships.

Fresh Graduate Cover Letter for Graphic Designer Example

A graphic designer cover letter for fresh graduate can highlight their creative skills, software expertise, and understanding of design principles. Here’s a sample:

I am excited to apply for the Junior Graphic Designer position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in Graphic Design, I am passionate about visual communication and eager to put my creativity to work.

In my coursework, I honed my skills in Adobe Creative Suite, which I understand is a requirement for this position. My portfolio, which I have included as an attachment, demonstrates a variety of design skills including typography, color theory, and digital illustration.

I look forward to potentially discussing my qualifications further.

How to Use: Replace the placeholders with your details. Make sure to highlight any specific graphic design software skills or projects that you have worked on.

General Fresh Graduate Cover Letter Example

For a more general application, a fresh graduate might highlight transferable skills, academic achievements, and eagerness to learn. Here’s an example:

I am eager to apply for the [Job Title] role at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Your Degree], I am confident that my academic achievements and passion for learning will make me a strong candidate for this role.

I have honed my skills in research, project management, and teamwork during my time at university and I’m excited to bring these skills to a professional setting.

How to Use: Be sure to include information about your degree and any transferable skills that would be relevant to the role you’re applying for.

Fresh College Graduate Cover Letter Example

For fresh college graduates, a cover letter might highlight academic accomplishments, internships, and relevant coursework. Here’s a sample:

I’m thrilled to apply for the [Job Title] role at [Company Name] advertised on [Job Advertisement Source]. As a recent graduate from [University Name], I have a strong educational foundation in [Your Major], and I am eager to bring my knowledge and enthusiasm to this role.

During my time in college, I completed an internship at [Internship Company] where I gained experience in [describe what you learned or did]. I believe this experience, coupled with my academic accomplishments, makes me a strong fit for this role.

How to Use: Replace the placeholders with your details. Highlight any internships, relevant coursework, or academic accomplishments that make you a strong candidate for the role.

Fresh Graduate Cover Letter for Technician Example

A technician’s cover letter would showcase technical skills, practical experience, and relevant academic knowledge. Here’s a sample:

I am excited to apply for the Technician position at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate of [University/College Name] with a degree in [Your Degree], I am well equipped with the theoretical knowledge and practical training necessary for this role.

During my academic tenure, I gained hands-on experience in troubleshooting, maintaining and repairing various types of equipment, which I believe will serve me well in this role. I am confident in my ability to quickly learn and adapt to new systems and procedures.

How to Use: Personalize this letter by including specific details about the technical skills and experience you possess that align with the job requirements.

Fresh Graduate Cover Letter for IT Job Example

An IT job cover letter would showcase software and hardware knowledge, problem-solving skills, and relevant academic achievements. Here’s an example:

I am thrilled to apply for the IT Specialist role at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate of [University Name] with a degree in Information Technology, I am excited to apply my skills in a practical setting.

During my studies, I excelled in my coursework on networks, databases, and user support. I also gained practical experience through an internship at [Company Name], where I honed my problem-solving skills and learned to provide excellent customer service.

How to Use: Replace the placeholders with your specific details. Be sure to emphasize any coursework, internships, or skills that are relevant to the role you’re applying for.

Recent Graduate Cover Letter Example

A recent graduate can highlight their academic achievements, eagerness to contribute, and transferable skills. Here’s an example:

I am excited to apply for the [Job Title] role at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate of [University Name] with a degree in [Your Degree], I am confident in my ability to make a meaningful contribution to your team.

Throughout my academic career, I have consistently demonstrated a strong work ethic, critical thinking skills, and the ability to meet deadlines. I am eager to apply these skills in a professional setting and believe I would make a valuable addition to your team.

How to Use: Fill in the placeholders with your personal details. Be sure to emphasize your strengths and any skills or experiences that make you a strong fit for the role.

Fresh Computer Science Graduate Cover Letter Example

A cover letter for a Computer Science graduate would highlight programming skills, problem-solving abilities, and project experience. Here’s a sample:

I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent Computer Science graduate from [University Name], I have a solid foundation in data structures, algorithms, and software engineering principles.

I have honed my coding skills through a variety of group projects and independent work, using languages like Java, Python, and C++. Additionally, my experience as an intern at [Company Name] allowed me to develop my problem-solving skills and learn to collaborate effectively with a team.

How to Use: Personalize this letter by including the specific programming languages and tools you’re familiar with. Mention any internships or projects that provided practical experience.

How do you Write a Cover Letter for a Fresh Graduate?

1. Start with a Formal Greeting: Address the hiring manager by their name, if it’s known. Otherwise, use a generic greeting like “Dear Hiring Manager.”

2. Open with Enthusiasm: State the position you’re applying for and express your excitement about the opportunity.

3. Highlight Relevant Skills and Experiences: Discuss your academic achievements, internships, and any skills that make you a good fit for the role.

4. Show Your Knowledge of the Company: Demonstrate that you’ve researched the company and explain why you’re interested in working there.

5. Close with a Call to Action: Thank the hiring manager for considering your application and express your interest in discussing the position further.

Tips for Fresh Graduate Cover Letter Format

1. Keep It Brief: Limit your cover letter to a single page.

2. Use a Professional Tone: Write in a formal, respectful tone. Avoid using slang or overly casual language.

3. Customize Each Letter: Tailor each cover letter to the specific job you’re applying for. Highlight the skills and experiences that are most relevant to the role.

4. Proofread: Ensure your cover letter is free of spelling and grammar mistakes. Consider having someone else read it over as well.

Writing a cover letter as a fresh graduate can be a challenging task. However, by carefully highlighting your academic achievements, skills, and enthusiasm for the role, you can make a strong impression on hiring managers. Remember to tailor each cover letter to the specific job you’re applying for and to proofread carefully.

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

Applying for jobs online has become the norm. Generally, it's a win-win situation for both sides involved: Job seekers have a broad range of opportunities and the convenience of applying for multiple jobs from home, while employers can leverage automated systems to select the best candidates. However, the online application process can be daunting.

With numerous platforms to register, different requirements and application processes, and applicant tracking systems (ATSs) to dribble, many candidates experience a feeling described as job-hunting fatigue .

The bad news is that there's no way around it—online job applications have come to stay. The good news is that with a little strategy and organization, you can successfully navigate this process and stand out from the crowd of applicants.

In this article, we will teach you how to apply for a job online with 10 tips that not only will help you land an interview but also hopefully make your job hunting journey less stressful.

Looking for that perfect role? One of these open jobs on The Muse might just be the one »

How to apply for a job online: before, during, and after

From the start, applying for a job online requires four basic elements: a digitized version of your resume and cover letter , a professional email address, a good internet connection, and a handful of patience. Below we lay out essential tips for each step of the application process.

1. Write an ATS-friendly resume

Most companies use applicant tracking systems to filter candidates from online applications. This type of software quickly sorts and scans resumes to find the best “match” to a predetermined role. That's why writing an ATS-friendly resume is the first step in applying for jobs online—if your resume is not a match, it might not get selected. But how do you do it?

Simply put, your resume should be tailored to the specific role you're applying for and have keywords from the job description. Keywords in job descriptions include skills, experience, certifications, and education. For instance, “time management,” “HTML, C, and Java,” and “B.S in Computer Science” are often key requirements and terms used in software development job postings. (Here's how to read a job description the right way .)

Unless the employer asks for a creative resume, always use a simple and minimalist resume template with one column, standard fonts, and font sizes (for example, Arial 11), and no graph elements to make it easier to be scanned.

2. Have two versions of your resume

If you have a diverse professional background and are applying for different types of positions, you should have two versions of your resume, properly formatted for each role. This makes the online application process faster and easier, as you won't have to redo the whole thing at every new submission, only minor adjustments.

3. Keep your LinkedIn profile updated

Hiring managers often search for candidates on LinkedIn. Thus, your profile should always be updated with all the relevant experience, certifications, education, and skills for the job you intend to land. If you have a portfolio (and it's requested in your field) add the link to the “site” section.

Like your resume, your LinkedIn profile should also include some relevant keywords to make it easily found. For instance, if you're a data analyst experienced with sales, and that's exactly what you'd like to do in your next role, you could add “Data analyst | Sales chain expert” to your title.

Don't forget to update your picture and your header, if needed. The more clean and professional, the better. Remember that your profile is going to be the first impression the recruiter will have of you—and you want to make sure that is a good impression.

Optimize your LinkedIn profile with our 31 Best LinkedIn Profile Tips for Job Seekers

4. Have a basic cover letter draft ready

Some companies ask for cover letters, others don't. To save time, always have a basic cover letter drafted and update it to match the jobs you're applying for. As with resumes, if you're applying for two (or more) different roles, consider having two cover letter versions ready to go. (Take a look at these four cover letter examples in case you need some help.)

5. Use search engines to find open jobs

Most, if not all, companies post open positions on search engine websites—which include traditional job listing platforms and LinkedIn. You can leverage this by searching for specific keywords related to the job you want and selecting companies to submit an application.

On The Muse , you can filter more than 10,000 open positions by experience level, job category, company industry, location, and benefits. Similarly, LinkedIn allows you to filter job openings by date, company, level of experience, and work system (remote or on-site).

When you find the ideal opportunity and decide to apply, two things can happen: 1) You'll be redirected to the company's website to fill out your application there. 2) You'll be able to fill up your application on that same page. On LinkedIn, for example, companies can opt for a simplified application, in which you upload your resume on LinkedIn, answer a couple of questions, and send it.

6. Create accounts on job listing websites

Speaking of job listing websites, creating an account for the ones most popular or commonly used by companies can significantly speed up your application process. Keep in mind that sooner or later you'll have to do it, so you might anticipate the task.

Usually, those websites have a profile page—similar to LinkedIn—that you have to fill up with the following information:

• Certifications
• Awards and recognitions

Some will allow you to register with LinkedIn and autofill the information, which facilitates the process. (Remember to check if the data exportation was successful and every box is filled correctly). However, others don't have this option and you’ll have to do it manually. To avoid spelling and grammar mistakes or missing information, consider taking a day when you have free time to focus instead of rushing to finish your registration.

7. Use the career section of companies sites

Company websites are also places to find and apply for jobs online. If there is any specific company that you'd really like to work for, check their website and search for a “Careers” page. If you find one, it's likely that you have two options: 1) Submitting your resume to their tablet database or 2) Apply for a specific job if there are any openings.

In both cases, you'll either have to fill up your work history, education, and personal information manually or use the autofill through LinkedIn or your resume file. Keep in mind that every company site is different, so these options may not always be available in all the sites you visit.

In case you have to manually add your information, a trick that can speed up the process is copying and pasting from your resume. Just remember to make the necessary changes and adapt to each specific job position.

8. Be prepared to do employment tests

Online applications in job listing sites often come with employment tests, also known as talent assessment tests, that you have to complete as part of your candidacy. Not doing the tests, when they're mandatory, will automatically disqualify you.

Usually, these tests assess your personality and skills. Some will also evaluate emotional intelligence, cognition, and work style—it really depends on your industry, field, and role. Needless to say, scoring high on employment tests is crucial to be considered by the hiring manager—so you want to take them seriously and complete them calmly.

Although this seems a daunting task to do, there's a plus side: some companies use the same or similar tests, which allows you to repurpose one that's already saved on the platform or know exactly what kind of answers you'll have to respond.

9. Have an application email script drafted

Some companies, especially small ones, don't have built-in software to handle online job applications and would rather have candidates send their resumes via email. For this reason, consider having an email script drafted to send along with your resume and cover letter, if requested.

Your message should be professional, and straight to the point. A brief salutation, a sentence expressing your interest in the role, one to two sentences about your resume (and cover letter), a closing sentence, and your signature is enough. For instance, you could say something along the lines of:

Dear [Name],

My name is [Your Name] and I'm excited to apply for the Software Developer position listed on LinkedIn.

As requested, I've attached my resume and cover letter . Please let me know if I can provide any extra information.

Thank you for your consideration. I look forward to hearing from you.

Best regards,

[Your Name]

[email protected]

555 123 4567

linkedin.com/in/name

10. Track your applications and follow up

While it’s not mandatory, ideally you should track and follow up with your applications. Generally, one to two weeks is considered a reasonable time to reach out to check the status of your application.

Keeping track of your applications also prevents you from applying for the same company multiple times (don’t even bother—it won't get you the job) and also helps you remember which job a recruiter is referring to when they reach out to you. (Here's how to follow up on a job application .)

Your tracking system can be as simple as a notebook with detailed notes, or as formatted as a spreadsheet tracking the job opportunity, hiring manager’s contact info, dates you sent the resume and followed up, and any response you’ve received so far.

Extra advice on online applications

Applying for a job online is as formal as handing your resume in person. Thus, you should take every detail of this process seriously, including the following:

• Email address : Use a professional email address, both to register on job listing sites and to send emails to recruiters. Avoid playful or overly informal usernames and opt for a version with your name and last name.
• Resume file format : Generally, it's best to submit your resume as .doc or .docx, however, some employers may ask for a PDF file. You can have both versions saved, for convenience, or convert the file format when necessary.
• Your resume file name : Always save your resume file with your name and last name. For instance, annajonesresume.doc. This makes it easier to locate, both for you and the hiring manager. Avoid generic names such as “resume” or random numbers.
• Follow the employer's directions : If the job posting requires specific information or documents (for instance, a portfolio or a cover letter), give what is requested. If they don't, then don't. Following the recruiter's instructions is crucial to successfully applying for jobs online—everything they want from you is going to be written in the posting.

Bottom line

Online job applications can be confusing at first, but they tend to be simpler than most people expect. You need a tailored and ATS-friendly resume, a cover letter draft in case the employer asks for one, and a dose of patience to fill up your personal information, education, and work history on job listing sites.

Paying close attention to the job description is crucial to know exactly what the employer is looking for and what steps should be taken to successfully submit your application. If you feel like you need extra help, even after reading our tips, consider working with a career coach .

How to Write a Cover Letter using ChatGPT - 20+ Prompt Examples Inside

Writing a compelling cover letter can be challenging, but with ChatGPT, you can craft personalized and professional cover letters effortlessly. In this blog, we'll explore 20+ prompt examples to help you tailor your cover letter for any job application. From highlighting achievements to addressing potential concerns, we'll cover all aspects to ensure your cover letter stands out.

In addition to our cover letter prompts, our AI Resume Builder can streamline your job application process. It helps you create polished, impactful resumes that highlight your skills and experiences effectively, giving you an edge in the competitive job market.

Let’s get started. First, let us show you how you can use ChatGPT to write a Cover letter.

• How to Use ChatGPT to Write a Cover Letter

Writing a cover letter with ChatGPT is a straightforward process. Follow these steps to ensure you get the best results.

1. Understand ChatGPT's Functionality

Familiarize yourself with how ChatGPT generates text based on prompts. ChatGPT predicts the next word based on the input it receives. It generates contextually appropriate and coherent text.

2. Gather Necessary Information

Collect all essential details before you begin.

• Job title and description: Ensure you have a clear understanding of the role you're applying for.
• Company name and mission: Know the company’s values and mission statement.
• Your professional experience: List your previous job titles and responsibilities.
• Key achievements and skills: Highlight your most relevant achievements and skills.

3. Set Up Prompts for ChatGPT

Create specific and clear prompts to guide ChatGPT in generating your cover letter.

• Introduction: "Write an introductory paragraph for a cover letter. Mention that I'm applying for the [Job Title] position at [Company Name]."
• Experience: "Write a paragraph about my experience in [Relevant Field]. Include details about my previous role at [Previous Company] and what I accomplished."
• Skills: "Describe my skills in [Key Skills]. Explain how these skills make me a good fit for the [Job Title] position."

4. Refine and Customize the Content

Edit the generated content to make it more specific and personal.

• Replace generic phrases with specific details about your experiences.
• Ensure the tone and style match your personal voice and the company's culture.
• Example: If the prompt resulted in a vague description, make it more specific: "Expand on my experience managing a team of 10 people at [Previous Company], focusing on the successful project we completed ahead of schedule."

5. Polish the Final Draft

Finalize your cover letter by checking for errors and ensuring smooth flow.

• Proofread: "Proofread the following cover letter and correct any grammatical errors."
• Final review: Read through the cover letter yourself or have someone else review it.

By following these steps, you can effectively use ChatGPT to write a compelling and personalized cover letter that stands out to potential employers.

But, to effectively use ChatGPT for your cover letter, you need to set up ChatGPT. Let’s take a look at how you can achieve that.

• Setting Up ChatGPT for Cover Letter Writing

Setting up ChatGPT for writing a cover letter involves preparing specific prompts and guiding the AI to generate relevant content. Follow these steps for optimal results.

• Understand ChatGPT's Functionality - Familiarize yourself with how ChatGPT generates text based on prompts. ChatGPT predicts the next word based on the input it receives. It generates contextually appropriate and coherent text.
• Create a Structure for Your Cover Letter - Define the structure of your cover letter to help ChatGPT generate content more effectively. Begin with an introduction stating the job you're applying for and where you found the listing. Next, highlight relevant professional experiences and achievements. Emphasize key skills that match the job requirements. Finally, express enthusiasm for the position and include a call to action in the closing.
• Prepare Specific Prompts - Guide ChatGPT with clear and detailed prompts for each section of your cover letter. For the introduction, use: "Write an introductory paragraph for a cover letter. Mention that I'm applying for the [Job Title] position at [Company Name] and where I found the job listing." For the experience section, prompt: "Write a paragraph about my experience in [Relevant Field]. Include details about my previous role at [Previous Company] and key accomplishments." When addressing skills, use: "Describe my skills in [Key Skills]. Explain how these skills make me a good fit for the [Job Title] position." Finally, for the closing, prompt: "Write a closing paragraph for a cover letter. Express enthusiasm for the role and include a call to action."
• Customize and Refine the Generated Content - Edit the content to ensure it is specific and tailored to your application. Personalize details by replacing generic phrases with specific information about your experiences and the company. Adjust the tone and style to ensure the content matches your personal voice and the company’s culture.
• Finalize and Proofread - Polish your cover letter to make it error-free and professional. Proofread the content by asking ChatGPT: "Proofread the following cover letter and correct any grammatical errors." Finally, perform a thorough review by reading through the cover letter yourself or having someone else review it.

By following these steps, you can effectively set up ChatGPT to write a well-structured and personalized cover letter that makes a strong impression on potential employers.

• 20 Helpful ChatGPT Cover Letter Prompts

1. ChatGPT Prompt to Generate a Cover Letter Based on Your Job Title and Qualifications

ChatGPT Prompt

"Write a cover letter for the position of [Job Title] at [Company Name]. Below are the details you should include: Introduction: State the job title and where you found the job listing. Express enthusiasm for the position and the company. Professional Experience: Highlight your most relevant job experiences. Mention specific achievements and responsibilities from your previous roles that are pertinent to this job. Skills: Detail the skills that make you a strong candidate for this role. Provide examples of how you’ve applied these skills successfully in the past. Company Knowledge: Show that you’ve researched the company by mentioning their values, mission, or recent projects. Explain why you are particularly interested in working for this company. Closing: Summarize your qualifications and enthusiasm for the position. Include a call to action, such as your availability for an interview or a statement of gratitude for considering your application.

2. ChatGPT Cover Letter Prompt That Reads a Resume and Then Writes a Cover Letter

ChatGPT Prompt "Write a cover letter for the position of [Job Title] at [Company Name] based on the following resume. The cover letter should include the following sections: Introduction: State the job title and where you found the job listing. Express enthusiasm for the position and the company. Professional Experience: Highlight the most relevant job experiences from the resume. Mention specific achievements and responsibilities from previous roles that are pertinent to this job. Skills: Detail the skills listed in the resume that make you a strong candidate for this role. Provide examples of how these skills have been successfully applied in past roles. Company Knowledge: Show that you’ve researched the company by mentioning their values, mission, or recent projects. Explain why you are particularly interested in working for this company. Closing: Summarize your qualifications and enthusiasm for the position. Include a call to action, such as your availability for an interview or a statement of gratitude for considering your application.

3. ChatGPT Prompt for a 3 Paragraph Cover Letter Based On Job Description and Your Resume

ChatGPT Prompt "Using the following resume and job description, write a cover letter that includes three paragraphs: Introductory paragraph of three lines, starting with who you are and highlighting your qualifications and achievements from the resume. Second paragraph of three lines explaining why you are a great fit for the job by matching the job description with your skills, past achievements, and experience. Closing paragraph of three lines prompting the recruiter or hiring manager to contact you. Please ensure each paragraph is a maximum of three lines. Here is the resume content: [Insert Resume Text Here] And here is the job description: [Insert Job Description Here]"

4. ChatGPT Cover Letter Prompt to Score a Cover Letter Based on Resume and Job Description

ChatGPT Prompt "Evaluate the following cover letter based on the provided job description and resume. Assign a score from 1 to 10 for each of the following criteria: alignment with job description, relevance of qualifications, demonstration of skills, clarity and conciseness, tone and professionalism, and overall effectiveness. Provide a brief explanation for each score. Here is the cover letter: [Insert Cover Letter Text Here] Here is the job description: [Insert Job Description Here] Here is the resume: [Insert Resume Text Here]"

5. ChatGPT Cover Letter Prompt To Improve Your Introduction Paragraph

ChatGPT Prompt "Evaluate and improve the following introduction paragraph of a cover letter based on the provided resume and job description. The improved introduction should be concise, highlighting the candidate’s name, key qualifications, and achievements from the resume that align with the job description. Ensure the introduction is engaging and tailored to the specific job. Here is the introduction paragraph: [Insert Introduction Paragraph Here] Here is the resume: [Insert Resume Text Here] Here is the job description: [Insert Job Description Here]"

6. ChatGPT Cover Letter Prompt to Customize the Second Paragraph of Your Cover Letter Based on Job Description and Your Resume

"Using the provided resume and job description, customize the second paragraph of this cover letter. The paragraph should explain why the candidate is a great fit for the job by matching the job description with their skills, past achievements, and experience. Ensure the paragraph is concise and impactful, containing no more than three lines. Here is the second paragraph to improve: [Insert Second Paragraph Here] Here is the resume: [Insert Resume Text Here] Here is the job description: [Insert Job Description Here]"

7. ChatGPT Cover Letter Prompt to Customize the Closing Paragraph of Your Cover Letter Based on Job Description and Your Resume

ChatGPT Prompt I want to customize the closing paragraph of my cover letter for a specific job application. Below are the details:

• Job Description:
• [Insert the full job description here]
• [Insert key points from your resume relevant to the job, such as skills, experiences, and achievements]

Based on the job description and the relevant details from my resume, please craft a personalized closing paragraph for my cover letter. Ensure it highlights how my skills and experiences align with the job requirements, expresses my enthusiasm for the position, and leaves a strong impression on the hiring manager.

8. Professional Summary and Career Highlights ChatGPT Prompts for Cover Letter Writing

Summarizing your career highlights.

Prompt: "I need help summarizing the highlights of my career for a cover letter. Here is my resume: [insert resume or upload]. Can you create a compelling summary that captures my professional journey and sets the stage for the rest of my cover letter?"

Highlighting Key Skills and Experiences

Prompt: "I want to emphasize my key skills and experiences in my cover letter. Here is my resume: [insert resume or upload]. Could you help me write a section that effectively highlights these key skills and experiences, and shows how they make me a strong candidate for the job?"

Describing Your Most Significant Achievements

Prompt: "I would like to include a description of my most significant achievements in my cover letter. Here is my resume: [insert resume or upload]. Can you help me write a powerful paragraph that highlights these achievements and demonstrates my value to potential employers?" Certainly! Here are specific ChatGPT prompts for category #3: Aligning with Job Requirements

9. Aligning with Job Requirements ChatGPT Prompts for Writing Cover Letters

Explaining how your experience fits the role.

Prompt: "I need to explain how my experience fits the role in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me write a paragraph that demonstrates how my past experiences make me an ideal candidate for this position?"

Demonstrating Understanding of the Company’s Needs

Prompt: "I want to show that I understand the company's needs in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a section that demonstrates my understanding of the company’s goals and how my background can contribute to achieving them?"

10. Achievements and Impact ChatGPT Prompts for Writing Cover Letter

Detailing specific accomplishments.

Prompt: "I want to detail specific accomplishments in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a section that highlights my key accomplishments and how they are relevant to the position I'm applying for?"

Quantifying Your Impact in Previous Roles

Prompt: "I need to quantify my impact in previous roles for my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me craft a paragraph that uses numbers and metrics to show the impact I've made in my past positions?"

Sharing Success Stories Relevant to the Job

Prompt: "I want to share success stories that are relevant to the job I'm applying for in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a section that narrates a couple of success stories that demonstrate my qualifications and achievements?"

11. Company and Industry Knowledge ChatGPT Prompts for Writing Cover Letters

Showing knowledge of the company and its mission.

Prompt: "I want to show my knowledge of the company and its mission in my cover letter. Here is the job description: [insert job description], my resume: [insert resume], and some information about the company: [insert company information]. Could you help me write a section that demonstrates my understanding of the company's mission and how my background aligns with their goals?"

Discussing Industry Trends and Your Contributions

Prompt: "I need to discuss industry trends and how I can contribute to them in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me write a paragraph that highlights my awareness of current industry trends and how my skills and experiences can contribute to the company's success?"

Demonstrating Passion for the Field and the Role

Prompt: "I want to demonstrate my passion for the field and the role in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a section that conveys my enthusiasm for the industry and my excitement about the opportunity to work with the company?"

12. Closing and Call to Action ChatGPT Prompts for Writing Cover Letters

Expressing enthusiasm for the position.

Prompt: "I want to express my enthusiasm for the position in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a closing paragraph that conveys my excitement about the role and my eagerness to contribute to the company?"

Reiterating Key Qualifications

Prompt: "I need to reiterate my key qualifications in the closing paragraph of my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me craft a closing section that reinforces my most relevant skills and experiences, ensuring they are fresh in the hiring manager’s mind?"

Providing Contact Information and Availability for an Interview

Prompt: "I want to provide my contact information and availability for an interview in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a professional closing paragraph that includes my contact details and suggests my availability for an interview?"

13. Customization for Specific Roles and Levels ChatGPT Prompts for Cover Letters

Tailoring cover letters for different industries.

Prompt: "I want to tailor my cover letter for a specific industry. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me write a section that highlights my relevant skills and experiences for this industry, making it clear why I am a great fit for this type of role?"

Adapting Cover Letters for Entry-Level Positions

Prompt: "I need to adapt my cover letter for an entry-level position. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me craft a cover letter that emphasizes my education, internships, and any relevant skills that make me a strong candidate for this entry-level role?"

Customizing for Mid-Career Roles

Prompt: "I want to customize my cover letter for a mid-career position. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me write a section that highlights my experience, key achievements, and how my background makes me well-suited for this mid-level role?"

Writing for Senior Positions and Executive Roles

Prompt: "I need to write a cover letter for a senior position or executive role. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me craft a section that emphasizes my leadership experience, strategic vision, and the significant impact I've had in previous roles, demonstrating my readiness for this high-level position?"

14. Addressing Potential Concerns ChatGPT Prompts for Writing Cover Letters

Explaining career gaps.

Prompt: "I need to explain a career gap in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me write a section that addresses this gap positively and reassures the employer about my readiness and enthusiasm for this role?"

Justifying Changes in Career Paths

Prompt: "I want to justify my change in career paths in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Can you help me write a paragraph that explains my reasons for this career change and how my skills and experiences make me a suitable candidate for this new direction?"

Addressing Potential Employer Concerns

Prompt: "I need to address potential concerns an employer might have about my application in my cover letter. Here is the job description: [insert job description] and my resume: [insert resume]. Could you help me craft a section that preempts and addresses these concerns, emphasizing my strengths and suitability for the role?"

• Key Elements of an Effective Cover Letter

Crafting an effective cover letter involves including essential elements that showcase your qualifications and fit for the role. Here's what you need to include:

1. Contact Information

Begin with your contact details, followed by the employer’s contact information.

• Your full name, address, phone number, and email.
• Employer’s name, company, and address.

2. Salutation

Address the hiring manager directly. If you don’t know their name, use a generic greeting like "Dear Hiring Manager."

3. Introduction

Capture attention with a strong opening.

• Mention the job title you're applying for.
• Explain how you found the job listing.

4. Professional Experience

Highlight your relevant work experience.

• Focus on key accomplishments and responsibilities.
• Relate your experience to the job requirements.

Emphasize the skills that make you a suitable candidate.

• Mention specific skills listed in the job description.
• Provide examples of how you’ve applied these skills in past roles.

6. Company Knowledge

Show that you’ve researched the company.

• Mention the company’s values, mission, or recent achievements.
• Explain why you’re interested in working for this particular company.

End with a strong closing statement.

• Express enthusiasm for the position.
• Include a call to action, such as expressing your desire for an interview.

8. Signature

Finish with a professional closing and your signature.

• Use "Sincerely" or "Best regards."
• Include your typed name and, if sending a hard copy, your handwritten signature above it.

By incorporating these key elements, you can create a compelling and professional cover letter that stands out to potential employers.

• Tailoring Your Cover Letter with ChatGPT

Customize your cover letter to fit the specific job and company with the help of ChatGPT by following these tips:

• Personalize Details: Replace generic phrases with specific information about your experiences and the company. Mention the company's recent projects or achievements to show you’ve done your homework. Example prompt: "Mention my experience with [Specific Technology or Project] and how it aligns with [Company Name]'s recent project on [Company Project]."
• Adjust Tone and Style: Ensure the content matches your personal voice and the company’s culture. If the company has a formal tone, keep your language professional. If they’re more casual, a friendly tone is appropriate. Example prompt: "Rewrite the following paragraph in a more formal tone suitable for [Company Name]'s corporate culture."
• Highlight Relevant Experience: Focus on the experiences that are most relevant to the job you’re applying for. Describe how your past roles have prepared you for the responsibilities of the new position. Example prompt: "Detail my experience managing a team at [Previous Company] and how it prepares me for the team lead role at [Company Name]."
• Emphasize Key Skills: Clearly outline the skills that make you a strong candidate. Provide examples of how you have successfully used these skills in your previous roles. Example prompt: "Describe my proficiency in [Skill], including specific instances where I used this skill to achieve significant results."
• Reflect Company Values: Show that your values align with those of the company. Mention specific aspects of the company's mission or values that resonate with you and how you embody these in your work. Example prompt: "Highlight how my commitment to [Value] aligns with [Company Name]'s mission statement, particularly in their initiative on [Company Initiative]."

By using these detailed prompts with ChatGPT, you can ensure that your cover letter is both personalized and highly relevant to the job you are applying for.

• Common Mistakes to Avoid in ChatGPT-Generated Cover Letters

When using ChatGPT to generate cover letters, it’s important to be aware of common pitfalls to ensure your letter stands out for the right reasons.

Overly Generic Content: ChatGPT may produce generic phrases that lack specificity. Always personalize these sections by adding unique details about your experiences and the company. For instance, instead of "I am excited to apply for this position," specify why you are excited and how your background makes you a good fit.

Lack of Customization: A one-size-fits-all cover letter won’t impress employers. Tailor each cover letter to the job and company. Use prompts like "Mention my experience with [Specific Technology] relevant to [Company Name]'s projects."

Repetitive Phrases: ChatGPT might repeat certain phrases or ideas. Carefully review the content to ensure variety and richness in language. Use prompts to generate varied content, such as "List different ways to describe my teamwork skills."

Incorrect Tone and Style: The tone may not always match the company's culture. Adjust the language to be either more formal or casual based on the company’s preference. Example prompt: "Rewrite this paragraph in a professional tone suitable for a corporate environment."

Ignoring Key Job Requirements: Ensure that the cover letter addresses all key requirements listed in the job description. Prompt ChatGPT with specifics, like "Explain how my experience with [Skill] meets the requirements for the [Job Title] position."

Grammatical Errors: While ChatGPT is proficient in grammar, it’s not infallible. Always proofread the final content or use an additional grammar-checking tool. Example prompt: "Proofread the following paragraph and correct any grammatical errors."

By avoiding these common mistakes, you can leverage ChatGPT to create a polished, personalized, and effective cover letter that captures the attention of potential employers.

• Enhancing Your Cover Letter with ChatGPT

Improve the quality and effectiveness of your cover letter by leveraging ChatGPT's capabilities.

• Use Specific Prompts: Guide ChatGPT with detailed and clear prompts to generate precise content. For example, prompt: "Describe my leadership experience managing a team of 10 people at [Previous Company] and highlight a successful project we completed ahead of schedule."
• Incorporate Keywords: Ensure your cover letter includes keywords from the job description to pass through Applicant Tracking Systems (ATS). Example prompt: "Include keywords such as 'project management,' 'budget oversight,' and 'team leadership' in the context of my experience."
• Show Enthusiasm: Express genuine interest in the role and company. Use prompts like: "Write a paragraph expressing my enthusiasm for the [Job Title] position at [Company Name], mentioning specific aspects of their recent work that excite me."
• Highlight Achievements: Focus on your most notable accomplishments that are relevant to the job. Example prompt: "Detail my achievement in increasing sales by 20% at [Previous Company] and explain how this experience will benefit [Company Name]."
• Address Potential Concerns: Preemptively address any potential concerns an employer might have about your application. Example prompt: "Explain how my skills from a different industry are transferable and valuable for the [Job Title] position at [Company Name]."
• Ensure Professionalism: Maintain a professional tone and correct format. Use ChatGPT to polish your draft: "Format this cover letter to adhere to professional standards, ensuring a formal tone throughout."

Madison Norton

VP Marketing & Resume Expert

Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.

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June 16, 2024

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• 27 Great Resume Summary...

27 Great Resume Summary Examples to Get Hired

20 min read · Updated on June 03, 2024

Your resume summary is the first impression you make on potential employers, so it's crucial to get it right

When it comes to job applications, your resume is often the first point of contact with prospective employers. It's essential to make a good impression right from the start and that's where your resume summary comes in. Your summary is a brief statement at the top of your resume that highlights your skills , experiences , and achievements , making it a key part of your job application.

In this article, you'll learn how to write the ultimate resume summary that will grab the attention of recruiters and hiring managers. You'll discover what makes a good summary and what to avoid, as well as how to sell yourself effectively to potential employers.

You may be wondering: what exactly is a resume summary and how do I write one? We'll answer these questions and provide examples of professional summaries for various industries.

By the end of this article, you'll have a comprehensive understanding of what it takes to create a standout resume summary that will help you to land your dream job.

What is a resume summary?

To understand a resume summary, it's important to understand the challenge that good summaries are designed to overcome. Employers who are looking for new hires often need to compare many dozens or even hundreds of resumes to find the best candidates for the job. Few hiring personnel have the time needed to thoroughly examine every single resume that they receive.

Instead, employers typically spend no more than five or six seconds scanning any given resume. If a resume manages to capture their interest in those few seconds, they'll take the time to read it in greater detail. 

However, if your resume doesn't grab their attention, it's likely to be rejected without any further examination. So, the challenge is to find a way to quickly earn the reader's interest and inspire them to read the rest of the document.

That's where your resume summary comes into play. As you'll see from our resume summary examples, a good summary is the resume equivalent of a salesperson's elevator pitch. 

This brief statement should highlight your experience and job title, one or two key skills, and a couple of your most prominent achievements. When your summary is crafted well, it will provide the employer with a quick overview of your potential value as a new hire.

Once you've written your summary, you should place it right after your contact information and resume headline , so that it's the first thing employers see. If you've done your job properly, that summary will be compelling enough to make the reader want to learn more about the type of value you can bring to the job.

How should you start a resume summary?

After your headline, you should include a brief opening statement that summarizes who you are. This statement should be concise and compelling, and it should clearly communicate your unique value proposition. Here are some examples of strong opening statements:

Innovative Marketing Manager with over five years of experience in developing and executing successful campaigns for Fortune 500 companies

Results-driven Sales Executive with a proven track record of exceeding revenue targets and building strong client relationships

Skilled Customer Service Representative with expertise in problem-solving, conflict resolution, and communication

Tips for writing a resume summary

To make sure you get your summary spot on, follow our top tips:

Be specific

When writing a resume summary, it's essential to be specific and quantify your achievements wherever possible. Instead of saying, "Experienced marketing professional," try saying, "Experienced marketing professional with expertise in managing successful social media campaigns, resulting in increases of up to 30% in website traffic."

This provides concrete evidence of your skills and demonstrates your value to potential employers.

Reflect on your career

When it comes to writing a strong resume summary, you should engage in some self-reflection. Before putting pen to paper (or fingers to keyboard), take some time to think about your key skills, experiences, and achievements. This will help you to identify the most important information to include in your summary. Review your past roles, responsibilities, and accomplishments, and think about how they relate to the job you're applying for. Ask yourself:

What have I achieved in my career?

What skills have I developed?

What makes me stand out from other applicants?

Identify your key skills

One of the most important things to include in your resume summary is your key skills. These are the abilities that set you apart from other candidates and demonstrate your value to potential employers. Begin by making a list of your top skills, then prioritize them based on relevance to the job you're applying for.

Highlight your relevant experiences

Next, think about relevant experiences that you can include in your summary. This includes any previous jobs or internships, volunteer work, or extracurricular activities that have given you valuable experience. Consider what you've learned and achieved in each role and how that relates to the job you're applying for.

You should focus on what is most relevant to your target job. Here are some examples:

Proven ability to increase sales revenue by 20% year on year

Expertise in project management and team leadership

Proficient in Adobe Creative Cloud and Microsoft 365

Confident working with a diverse range of clients and stakeholders

Keep it concise

Remember, your resume summary should be concise and to the point. Stick to the most important information and avoid filler words or irrelevant details. A good rule of thumb is to keep your summary to 3-5 sentences.

Use action verbs

When describing your experiences and achievements, use strong action verbs and adverbs to convey a sense of accomplishment and momentum. For example, instead of saying, "Responsible for managing social media accounts," say, "Successfully manages social media accounts."

Quantify your achievements

Wherever possible, use numbers and statistics to quantify your achievements. This provides concrete evidence of your skills and demonstrates your value to potential employers. For example, instead of saying, "Helped to increase sales," say, "Helped to increase sales by 20% in the first year."

Tailor it to the job

Make sure your resume summary is tailored to the job you're applying for. This means highlighting the skills and experiences that are most relevant to the role. Look at the job description and identify the key requirements, and then make sure your summary addresses these points.

Professional resume summary examples

Since there's nothing quite like seeing an example of a great summary, we've compiled twenty-seven great resume summary examples that you can use as inspirational templates for your own perfect resume . Below, you'll find summary examples for a variety of different job roles, including:

Customer Service Representative

Sales Representative

Marketing Manager

Project Manager

Software Developer

Human Resources Manager

Graphic Designer

Registered Nurse

Financial Analyst

Administrative Assistant

Data Entry Clerk 

Business Analyst

Operations Manager 

Mental Health Counselor

High School Teacher

Event Manager

Digital Marketing Manager

Content Marketer

SEO Specialist

Bank Teller

Software Support Specialist

Data Scientist

Dental Assistant

1.     Customer Service Representative resume summary example

"Highly motivated Customer Service Representative with 5 years of experience in delivering service excellence. Skilled in conflict resolution and problem-solving, resulting in a 95% customer satisfaction rate. Proven ability to multitask in fast-paced environments while maintaining accuracy and attention to detail."

Why it works : This summary highlights the candidate's experience and skills while also showcasing their relevant achievements in ensuring customer satisfaction. It mentions how much experience they have and calls out a measurable success.

2.     Sales Representative resume summary example

"Dynamic Sales Representative with a track record of exceeding sales quotas by 20%+. Proficient in consultative sales techniques and relationship building. Exceptional communication and negotiation skills with the ability to close deals."

Why it works : This summary provides a quantifiable achievement to show the candidate's success in their previous sales roles while also highlighting their key skills in relationship building and communication.

3.     Marketing Manager resume summary example

"Strategic Marketing Manager with 7+ years of experience in developing and executing successful marketing campaigns across multiple channels. Skilled in market research and analysis, campaign optimization, and team leadership. Proven track record of driving revenue growth and increasing brand awareness."

Why it works : This summary emphasizes the candidate's experience and leadership skills while also showcasing their ability to drive results through successful marketing campaigns. The candidate has also demonstrated their ability to grow revenues and raise brand awareness.

4.     Project Manager resume summary example

"Accomplished Project Manager, with confidence in leading cross-functional teams and managing project timelines, budgets, and resources. Strong communication and collaboration skills, with the ability to build relationships with stakeholders. Proven track record of delivering projects on time and within budget."

Why it works : This summary highlights the candidate's extensive project management experience and emphasizes their ability to successfully deliver projects while working with multiple stakeholders.

5.     Software Developer resume summary example

"Innovative Software Developer with 5+ years of experience in designing, developing, and implementing complex software applications. Skilled in programming languages including Java, Python, and C++. Demonstrated ability to work collaboratively in Agile environments to deliver high-quality code on time."

Why it works : This job seeker has taken the time to highlight some of the technical skills they possess, while emphasizing their ability to work in Agile environments. They also call attention to the fact that they can take a software development project from design to implementation.

6.     Human Resources Manager resume summary example

"Experienced Human Resources Manager specializing in talent acquisition, employee relations, and performance management. Skilled in developing and implementing HR policies and procedures that align with business objectives and values. Proven track record of building and managing high-performing teams."

Why it works : This summary highlights the candidate's experience in various HR functions and emphasizes their ability to build and manage teams. It also shows that they can perform managerial functions like developing policies and procedures.

7.     Graphic Designer resume summary example

"Creative Graphic Designer with particular expertise in developing and executing visually stunning designs for print and digital media. Proficient in Adobe Creative Cloud, with a focus on typography and layout. Strong communication and collaboration skills, with the ability to work on multiple projects simultaneously."

Why it works : This summary works well because it showcases their technical skills and experience while also emphasizing creativity and an ability to work collaboratively.

8.     Registered Nurse resume summary example

"Compassionate Registered Nurse with over 10 years' experience in providing high-quality patient care. Skilled at patient assessment, medication administration, and treatment plan development. Strong communication and interpersonal skills with the ability to build rapport with patients and their families."

Why it works : This summary emphasizes the candidate's clinical and patient care experience and highlights their key nursing and interpersonal skills.

9.     Financial Analyst resume summary example

“Detail-oriented Financial Analyst with a strong background in financial modeling, data analysis, and forecasting. Combines advanced Excel skills with the ability to create and manage financial reports. Able to work collaboratively with cross-functional teams.”

Why it works : This summary showcases the applicant's specific skills and experience in financial analysis and highlights their proficiency in Excel, a crucial tool for the role.

10.  Administrative Assistant resume summary example

“Skilled Administrative Assistant with 8 years of experience in administrative support and office administration. Resilient, detail-oriented, and able to work under extreme pressure in a team environment. Excellent interpersonal, client management, and interdepartmental liaison skills. Committed to successful management of multiple simultaneous projects, strict adherence to deadline requirements, and accurate maintenance of schedules, meeting obligations, and records.”

Why it works : An Administrative Assistant wears many hats and experiences many challenges. This resume summary covers a lot of ground to demonstrate that the candidate understands those obstacles and knows how to overcome them.

11.  Data Entry Clerk resume summary example

“Task-driven and results-oriented professional with more than 10 years of experience in data entry, project coordination, and customer service. Uses interpersonal skills including effective communication to build rapport and positive relations with customers, gather vital information, and ensure rapid and accurate entry of data into designated software programs.”

Why it works : This resume summary is effective because it gets right to the heart of the job: dealing with customers and entering data into databases. The candidate also emphasizes their results-focused mindset, project skills, and key soft skills.

12.  Business Analyst resume summary example

“Results-driven Business Analyst with a proven record in expanding profitability by 55% in the retail industry.  Confident carrying out data-focused analysis that provides key insights and recommendations for growth strategies. Strong interpersonal and team building skills, innovative approach to problem-solving , and resolute commitment to efficiency and productivity.”

Why it works : Business analysis is all about using data and research to deliver key insights that result in improved operations and greater business success. This summary hits all the right notes as it focuses on key skills, a solutions-oriented mindset, and notable achievements that reflect real value for employers.

13.  Operations Manager resume summary example

“Results-oriented Operations Manager with more than 10 years of supervisory experience in high-level operational environments. Adept at coordinating both large and small teams, outside consultants, and mid-level management personnel. Successfully introduced Lean manufacturing principles that reduced costs by 32% via waste elimination and process revitalization.”

Why it works : This candidate's summary emphasizes key skills that the employer wants to see in any managerial candidate, while also showcasing their knowledge of best operational practices and a commitment to cost reduction.

14.  Mental Health Counselor resume summary example

“Compassionate Mental Health Counselor with more than a decade of experience addressing mental health issues and behavioral concerns. Proven success in both individual and group counseling environments, assisting clients in gaining insight and understanding of their unique conditions. Specialized focus on working with young adults and families, with an emphasis on addressing substance abuse root causes and other social factors involved in mental health.”

Why it works : This resume summary is notable for citing important skills like empathy and compassion. It also focuses attention on the candidate's experience in dealing with common mental health concerns and hints at their preferred approach to assisting patients.

15.  High School Teacher resume summary example

“Dynamic high school teacher with 12 years of experience developing approved curricula for more than 500 students in grades 9-12. Proven track record of helping students to achieve a 98% passing rate in both Western Civilization and World History instruction. Actively engaged in every aspect of education, at the district, local, and parent-teacher level.”

Why it works : This candidate's resume summary highlights their vast experience, while illustrating their success in ensuring that their students learn what they need to know to pass the class. They also demonstrate their commitment to the educational process by highlighting their involvement in every area of education.

16.  Accountant resume summary example

“Diligent and detail-oriented CPA with seven years of experience in accounting, process improvement, and problem-solving. Skilled at identifying inefficiencies and using reporting to offer insights that can guide employers to better practices and greater profitability. At XYZ Corp., identified labor usage inefficiency that motivated management to introduce new scheduling that eliminated $300,000 in labor waste.”

Why it works : In addition to highlighting a wide range of valuable skills, this candidate also focused on a quantifiable achievement that illustrates real value. This type of summary would certainly capture a hiring manager's attention and make them want to read more!

17.  Event Manager resume summary example

“Resilient and creative Event Manager with 6 years of corporate experience. Detail-oriented perfectionist with experience in project management, team leadership, and customer relations. Successfully organized and executed more than 40 major business conferences, hosting thousands of guests. Major clients have included three Fortune 500 firms with multi-million-dollar event budgets.

Why it works : As Event Managers go, this one has certainly made the rounds. That summary of achievements highlights their ability to manage even large-scale events, dealing with every aspect of the project. How could a serious hiring manager not want to learn more about this candidate?

18.  IT Manager resume summary example

“Dedicated IT Manager with significant experience in an innovative and growing tech firm. Skilled leader with experience in systems analysis, database architecture, problem-solving, and troubleshooting. Superior client satisfaction rate of more than 99%. Created and implemented IT troubleshooting process that reduced internal client service time by 30%.”

Why it works : This IT professional focuses attention on their key leadership skills , while also mentioning the hard skills that any hiring manager is likely to be looking for. There's also a nice nod to their history of satisfying clients, as well as a notable and measurable achievement.

19.  Product Designer resume summary example

“Innovative Design Engineer with 5 years of experience in the development of products and packages. Skilled in market research, brand development and alignment, and design elements. Led team of seventeen Designers in the creation of industrial products that yielded $20 million in sales in the first month after launch.”

Why it works : This resume summary uses some important keywords, action verbs, and descriptive language to describe the candidate's key skills and experiences. It also cites an impressive product design achievement, along with real numbers that showcase value.

20.  Content Marketer resume summary example

“Creative marketing professional with 7 years' experience as a Content Marketer. Skilled writer who understands how written communication empowers business growth and expansion. Expertise in development of compelling content that drives activities across multiple media channels. Adaptable , detail-oriented, and focused on a brand-building approach to content strategy that drives real results. Developed a cross-platform content strategy that boosted sales conversion rates by 37%.

Why it works : This Content Marketer focuses on their key skills and keen insights into how content impacts business profitability. They even included a measurable result that demonstrates their focus on adding value to their employer's bottom line.

21.  SEO Specialist resume summary example

“Results-focused SEO expert with 6 years of experience in keyword mastery, the promotion of sustainable content, and growing organic website search engine rankings. Proven track record of SEO success, using content development and link outreach to expand website traffic activity from 10,000 daily visitors to more than 2,000,000 per year.”

Why it works : Many hiring managers may not fully understand SEO, but they will understand the need to get more eyes on their digital content. This candidate speaks to that need by focusing on website rankings, content, and overall web traffic - while including a quantifiable achievement that demonstrates their ability to make things happen.

22.  Copywriter resume summary example

“Website Copywriter with 5 years of experience in developing content that creates real conversions. Cross-channel expertise including website content, advertising, newsletters, press releases, email, and podcast / video scripts. Proven track record of increasing social traffic by 36% and driving a 22% boost in landing page conversions.”

Why it works : This candidate's summary is focused not only on the type of things they write, but how those content pieces directly contribute to the company's online presence and sales conversion rate. This illustrates the writer's understanding of how their work aligns with their employer's business needs and goals.

23.  Bank Teller resume summary example

“Empathetic and personable Bank Teller with more than 4 years of experience in client interactions at First Bank. Detail-oriented customer management approach, focused on superior customer experiences and client retention. Strict adherence to bank policy, including safety deposit guidelines, customer account security, and due diligence. Efficiently and effectively processed more than 200 client account interactions each day.”

Why it works : For a Bank Teller, much of the role's value lies in the employee's ability to serve as the face of the branch. This summary is effective because it showcases the Teller's knowledge of bank procedures, while also highlighting their commitment to creating an excellent customer experience.

24.  Software Support Specialist resume summary example

“Problem-solving Software Support Specialist with 8 years of experience in customer-facing user assistance. Provided key problem resolution services for hundreds of customers, with a focus on maximizing their satisfaction with the company to increase loyalty and retention. Experienced in both customer and B2B interactions, with a specialized talent for explaining technical problems in language that is easily understood by the average layperson.”

Why it works : This resume summary focuses not only on the candidate's specialized skills in solving computer issues, but also highlights their ability to simplify their explanations to customers.

25.  Data Scientist resume summary example

“Committed Data Scientist focused on analytical insights that can drive company growth and development. More than eight years of experience providing data-driven analysis to Fortune 500 executives, based on comprehensive statistical models and detailed historical data patterns. Successfully provided insights and recommendations used to increase company profits by 32% over a two-year period.”

Why it works : Data science may not seem like the most exciting field, but hiring managers are always on the hunt for candidates who understand why data matters. This candidate's focus on providing insights that can translate into real value for the employer is something that is likely to earn a hiring manager's interest.

26.  Dental Assistant resume summary example

“Dental Assistant with 5 years of experience with patient preparation, processing, and administrative support. Keen attention to detail and a commitment to dental health and aesthetics. Skilled in dental impressions, hands-on assistance during procedures, x-rays, and record maintenance. Fully committed to developing rapport with patients that creates a welcoming environment and a joyful experience.”

Why it works : This candidate's resume summary not only highlights key Dental Assistant requirements, but also conveys their personal approach to teamwork and patient care.

27.  Architect resume summary example

“Creative Architect experienced in high-end architectural design and development oversight. Ten years of proven success in creating sustainable designs that earn rave reviews and commendations from clients. Skilled in adapting to new challenges and working under pressure to achieve every client's vision. Consistently produces designs and project plans that come in on time and under budget, at 10%-30% less cost than industry competitors.”

Why it works : In this summary, the candidate highlights key skills that employers will want to see, while also emphasizing quantifiable results that demonstrate competitive value for the employer. They also showcase their ability to not only design architectural structures but to do so with a conscious awareness of critical factors like budgetary concerns, deadlines, sustainability and market competition.

Bonus: how to write a resume summary if you have no experience

Of course, it's also important to know how to write a resume summary if you have no experience. Here's a quick resume summary example that you can adapt if you are just entering the job market:

“Recent Marketing graduate, seeking an entry-level position to kickstart a career in the field. Demonstrated strong leadership and teamwork skills gained through involvement in various extracurricular activities, including volunteering at local events and leading group projects. Proficient in Microsoft 365 and Adobe Creative Cloud. Passionate about using marketing strategies to create engaging content and drive brand awareness.”

Why it works: This summary works because it highlights the candidate's relevant hard and soft skills and qualifications, even though they don't have direct career experience. The use of action words such as "demonstrated" and "proficient" shows the candidate's confidence in their abilities, which can be attractive to potential employers, showcasing the candidate's potential for success in an entry-level marketing role.

Key takeaways

A well-written resume summary can make a significant impact on a job application. A good summary should highlight relevant skills and experiences, use clear and concise language, and avoid unnecessary information. Feel free to customize any of the resume summary examples we've provided to help ensure that your resume captures the attention of potential employers.

We know it can be difficult to condense a whole career full of skills and achievements into a paragraph of only a few sentences. If you're unsure about the document you've crafted, why not send it for a free resume review by our team of expert resume writers? 

Recommended reading:

Ask Amanda: How Are a Resume Objective and a Resume Summary Different?

How to Write a Standout Career Summary

Business Acumen: What It Is and How You Can Showcase It On Your Resume

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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What We Know About the Global Microsoft Outage

Airlines to banks to retailers were affected in many countries. Businesses are struggling to recover.

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By Eshe Nelson and Danielle Kaye

Eshe Nelson reported from London and Danielle Kaye from New York.

Across the world, critical businesses and services including airlines, hospitals, train networks and TV stations, were disrupted on Friday by a global tech outage affecting Microsoft users.

In many countries, flights were grounded, workers could not get access to their systems and, in some cases, customers could not make card payments in stores. While some of the problems were resolved within hours, many businesses, websites and airlines continued to struggle to recover.

What happened?

A series of outages rippled across the globe as information displays, login systems and broadcasting networks went dark.

The problem affecting the majority of services was caused by a flawed update by CrowdStrike , an American cybersecurity firm, whose systems are intended to protect users from hackers. Microsoft said on Friday that it was aware of an issue affecting machines running “CrowdStrike Falcon.”

But Microsoft had also said there was an earlier outage affecting U.S. users of Azure, its cloud service system. Some users may have been affected by both. Even as CrowdStrike sent out a fix, some systems were still affected by midday in the United States as businesses needed to make manual updates to their systems to resolve the issue.

George Kurtz, the president and chief executive of CrowdStrike, said on Friday morning that it could take some time for some systems to recover.

How a Software Update Crashed Computers Around the World

Here’s a visual explanation for how a faulty software update crippled machines.

How the airline cancellations rippled around the world (and across time zones)

Share of canceled flights at 25 airports on Friday

50% of flights

Ai r po r t

Bengalu r u K empeg o wda

Dhaka Shahjalal

Minneapolis-Saint P aul

Stuttga r t

Melbou r ne

Be r lin B r anden b urg

London City

Amsterdam Schiphol

Chicago O'Hare

Raleigh−Durham

B r adl e y

Cha r lotte

Reagan National

Philadelphia

1:20 a.m. ET

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