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Cover Letters for an Internal Position or Promotion

Promotion Cover Letter Writing Tips and Examples

What to Include in Your Cover Letter

• Sample Cover Letter for Promotion
• Email Job Promotion Letter

Applying for a Transfer

More about getting promoted.

When you're being considered for an  internal position  or a promotion, you may need to  write a cover letter  to officially apply for the new position within your company.

What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?

A job promotion cover letter should clearly explain your interest in the job and delineate  how you are qualified for the position . The letter should also recap the experience you have had, your knowledge of your employer’s current mission and needs, and the progressive growth you have enjoyed within the company.

Don't presume that the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.

Sharing the specific details of your history with the organization will help earn  your resume a closer look  and ensure that your qualifications get noticed.

This is especially true when applying for a position at a large company. Also be prepared to discuss these  qualifications during job interviews .

See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.

Sample Cover Letter for an Internal Position or Promotion

This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lewis.applicant@email.com

August 4, 2021

Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.

Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communications strategies at the departmental level.

I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.

In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure that all projects are completed by established milestones.

These are just a few examples of my accomplishments and contributions to our company. I hope that you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.

I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.

Best regards,

Signature (hard copy letter)

Lewis Applicant

Email Job Promotion Cover Letter

Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:

Subject:  Application for Manager - Shoe Department

Dear Janice,

It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.

I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.

With my experience in varied departments, I feel that I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.

I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.

Caroline Xao Assistant Manager, Shoes caroline.xo@caseys.com 555-555-1212

If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.

When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.

Take the time to ensure you're in a perfect position to make the best impression at work and to  get that promotion you're seeking .

Key Takeaways

PROVIDE DETAILS: Remind your employer of your history with their company, of your contributions to their success, and of your dedication to their corporate mission and goals.

BE GRATEFUL: Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.

ENHANCE YOUR PROMOTABILITY: From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future. 

How to Write a Cover Letter for an Internal Position

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What is a cover letter for an internal position?

• How to create a cover letter for an in-house position
• Cover letter for an internal position template
• Cover letter for an internal promotion example

When applying for an internal job at your current company, you should create a cover letter to accompany your resume. A cover letter distinguishes you as a strong candidate for a promotion. It should outline your experience, qualifications and interest in the new role. In this article, you’ll learn how to write a cover letter for an internal position and provide a template and an example to help you write your own.

A cover letter for an internal position is a written statement that accompanies your application for a new role within your current organization. Similar to a standard cover letter, this type of message should discuss your professional accomplishments and your work experience to establish you as a strong candidate for the promotion.

How to create a cover letter for an internal position

Follow these steps to create a cover letter for an internal position:

1. Follow a standard cover letter length

Cover letters should average 250-350 words that span three to four paragraphs. If you submit a paper application, ensure that your cover letter is less than a page long using 12-point font. A shorter cover letter may not take full advantage of the potential that this introductory message offers, while a longer letter may need a more simplified narrative.

2. Begin the cover letter with the most important information

Start your cover letter by listing your contact information. State the date that you are submitting your application, and then list your company’s contact information, including the hiring manager’s name. Use a professional salutation like “Dear” before writing the body of the letter.

3. Write about your experience as a story or narrative for the hiring manager

Discuss your previous professional experience and the new skills and qualifications you developed in your current role. Even if you are already familiar with the hiring manager or you have discussed your experience in your initial interview, include this information in your cover letter as a reminder and to show your serious interest in the position as well as your readiness. Incorporate these elements into a narrative that explains why you are qualified for the promotion and how your experience will enable you to contribute in a unique way. 

4. Discuss how you have improved your qualifications and skills in your current role

Use examples to discuss how you have learned and advanced in your current role. Consider mentioning training programs you have completed, certifications you have earned or objectives you have achieved. Mentioning the ways you have improved allows you to position yourself as an employee who can continually impact the company in a positive way.

5. Mention specific contributions and accomplishments you’ve made in your current role

Add data and figures to quantify the contributions you have made to the company. Consider mentioning additional revenue you generated or cost-saving initiatives you established. Adding these specifics helps the hiring team understand the value you have added to the company and assess what you could provide in the new role.

6. Thank the hiring manager for considering your application

Conclude your cover letter by thanking the hiring manager for their consideration. Prompt them to take the next step in the process, which may be interviewing you or having a formal discussion about the job opening. Finish the letter with a formal closing like “Sincerely” before adding your signature.

Internal position cover letter template

Use this internal position cover letter template to write your cover letter:

Your Name Your Address | Your City, State, and ZIP Code | Your Phone Number | Your Email Address

Today’s Date

Hiring Manager’s Name Business Name Business Address Business City, State, and ZIP Code

Salutation,

The first paragraph should begin with a statement of your interest in the open position. Briefly summarize your career goals and unique qualifications.

The second paragraph should discuss your qualifications for the job opening. Mention accomplishments and specific figures and data when possible.

The third paragraph should expand on areas where you have improved since joining the company. Connect your achievements and skills to the job opening.

The final paragraph should include a reminder of your interest and a prompt to take the next step in the hiring process. End by expressing gratitude.

Formal Closing, Your Signature

Internal position cover letter example

Consider this cover letter a model for how to tell the story of your qualifications, goals and contributions. Use this example to help you write your cover letter for an internal position:

Hannah Lee 123 Main Way | New York, NY 11110 | 555-555-5555 | [email protected]

July 1, 2019

Pat Smith ABC Business 123 Business Pkwy New York, NY 11101

Dear Ms. Smith,

I am writing to apply formally for the Assistant Sales Manager position in the Sales and Marketing department. I was excited to learn about this newly created role, as I am eager to apply my leadership skills and extensive experience to a management role within the company.

When I joined ABC Business three years ago as an Account Coordinator, I brought five years of experience in the sales field. Since then, I have gained experience managing sales teams and devising strategies, even leading my current team to exceed our quarterly goal by 15%. My initiatives have also increased team-wide efficiency by 10%, further adding to increased revenue for the sales department.

In my three years in this Account Coordinator position, I have developed strong communication, problem-solving and management skills. I believe these skills, combined with my past experience and deep knowledge of the company, would allow me to contribute substantially to the Assistant Sales Manager role and the sales department’s objectives.

I would appreciate the opportunity to discuss this Assistant Sales Manager position with you in person. Thank you in advance for your consideration, and I look forward to talking with you further.

Sincerely, Hannah Lee

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How To Write A Cover Letter For An Internal Position Or Promotion (with Examples)

• Cover Letter Examples
• Best Cover Letters
• Cover Letter For Internship
• General Cover Letter Templates
• Career Change Cover Letter
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• How To Write A Cover Letter For A Job With No Experience In That Field

Find a Job You Really Want In

When you find a position you’re interested in, you’ll likely still need to apply just like everyone else, which means you shouldn’t neglect your cover letter. This is why knowing how to write a cover letter for an internal position is important.

Whether you’re going for an internal position or a promotion, we’ve got you covered. In this article, we’ll go over how to write a cover letter for an internal position or promotion, provide a sample cover letter, and give you some tips to keep in mind when writing yours.

Key Takeaways

When writing a cover letter for promotion, you should put just as much effort into it as you would when applying to an external position — don’t assume you’ll automatically get any favor just because you already work at the company.

Be specific about why you’re the right candidate for this role and how you’d help the company by working in that new capacity.

Your cover letter for internal promotion should only be one page long, so include only the necessary details.

How to write a cover letter for an internal position or promotion

Cover letter example for an internal position or promotion, cover letter for an internal position or promotion template, tips for writing a promotion or internal cover letter, how an internal cover letter differs from a standard cover letter, cover letter for internal position faq.

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In order to craft a stand-out cover letter that will stand out among the pile of other applications, it will be crucial to understand the specific elements that should be included. Those include (in order of appearance):

Date and contact formation. This should include your contact information and the date of submission.

Be sure to also include the employer, hiring manager , or recruiter’s name (whoever will be reading the cover letter) and professional information.

Opening paragraph. Explain how your current role prepared you for the new position. Include information regarding the specific role and department that you’re applying for.

Body paragraph. This should be a detailed (but brief) explanation of your current role, previous experience, and notable achievements at your employer’s company. Be sure to highlight both “hard skills” (technical skills) as well as “soft skills” (interpersonal communication skills).

Closing paragraph. This paragraph should show your expression of gratitude to your employer for your previous experience with the company up to this point, and for the opportunity to be considered for the role you’re now applying for.

You can also include information regarding how the recipient – i.e., the hiring manager or your employer – can get in touch with a trusted referral (be sure to confirm with that referral beforehand that he or she is willing to have their information included in your cover letter).

Closing and sign off. End with an appropriate closing and your signature if you’ll be handing in a physical copy of the cover letter.

Keeping in mind all of the themes that we’ve already outlined above, here’s a cover letter sample for an internal position or promotion:

August 10, 2023 Marissa Swarts Human Resources Manager Swarts & Sons Enterprises [email protected] Dear Mrs. Swarts, I’m excited to submit my candidacy for the role of Content Strategist in the company’s Marketing department. I began my employment with Swarts amp; Sons in August 2018 as an Assistant Copywriter. I have spent the last two years honing and broadening my abilities and learning a great deal from my managers within the department. I believe that the job requirements of the Content Strategist role that you’ve outlined on the company website match the skill set I have developed during my tenure with the company. I’ve contributed to a wide range of valuable projects for the company. Beginning in February of 2019, I spearheaded the new blog strategy which has become the primary format for blog post drafting and publishing across the entire Marketing department. Additionally, I helped launch a department-wide training program on basic SEO practices in May 2019. This program has boosted our company’s website traffic by as much as 25%. If you’re interested in learning more about my experience and accomplishments within the company, I encourage you to reach out to my supervisor , Edwin James ([email protected]). I have worked closely with Mr. James over the course of the last two years, and he would be glad to answer any questions that you might have about my suitability for the Content Strategist role. Thank you very much for your time and for the opportunity to be considered for this position. It’s been a great privilege working with Swarts amp; Sons, and I look forward to continuing to grow within the company. Sincerely, Andy Axelrod

Here is a template to help you get started on your cover letter. Be sure you tailor it to your specific needs before sending it to your hiring manager or recuiter.

August 10, 2023 Dear, Mr. Smith, I am writing to express my strong interest in the [position name] within [department name], as advertised on the company’s internal job posting. Having been part of the [current department name] team for [years on the team], I am excited to have the opportunity to contribute my skills to a new role that aligns closely with my career aspirations and the goals of the company. Throughout my time with [company name], I have consistently demonstrated a deep commitment to the company’s success, such as [mention specific achievements, projects, or initiatives you’ve been involved with]. In my current position as [current position title], I have developed a foundation in [mention specific skills, responsibilities, or accomplishments], which I believe puts me in a position for success in [position you’re applying for]. I am particularly excited about [mention specific aspects that intrigue you]. This opportunity aligns perfectly with my long-term career goals, and I am eager to contribute to [department name]’s success. Thank you for your consideration. I welcome the chance to discuss how my experience and enthusiasm align with [position name] in more detail at [your contact information]. Please find my resume attached for your review. Sincerely, [your name]

You should never assume that you will get the position just because you have experience within the company. You should also stick to a professional format when writing your letter. Here are some more tips to keep in mind when writing your cover letter for a promotion or an internal position:

Don’t assume. Don’t expect that you’ll be chosen solely on the basis of the fact that you have experience within the company you’re applying to. If you’re keenly interested in a job opening, there’s a very good chance that a large number of other internal (as well as external) applicants are too. Make the effort to put your best foot forward with a polished application and cover letter.

Be truthfully self-promoting. By drafting and submitting a high-quality cover letter, you have a golden opportunity to communicate the specific reasons why you’re the ideal candidate for the role in a way that doesn’t sound braggy. Talk about your skills and accomplishments without stretching the truth but also without being self-deprecatingly modest.

Don’t take your cover letter lightly. In many cases, it (along with resumes ) will be a key factor in a hiring manager’s decision regarding which applicants are qualified to advance to the interview stage .

Stick to a classic, professional format. Adhering closely to a tried-and-true cover letter template (like the one we’ve outlined above) will help you to create a cover letter that will grab the eye of any hiring manager without making them work too hard to figure out how your letter is laid out.

Remember brevity is important. Hiring managers and HR employees tend to be very busy people, and it’s one of their job requirements to review dozens (and sometimes hundreds) of job requirements.

Don’t lie. You should never lie on your cover letter or resume, but this is especially important for a cover letter for an internal position or promotion.

Now, it’s important to understand from the outset that the process of drafting a cover letter for an internal position or promotion will differ in some important respects from that of a cover letter that’s submitted by an external applicant.

Cover letter for internal position. In the case of a cover letter for an internal position or promotion, the hiring manager will very likely already be (at least somewhat) familiar with the applicant’s background and experience, which makes it very important for the applicant to record details as truthfully as possible.

Standard cover letter. In the latter case, an employer will be largely unfamiliar with the applicant’s professional profile, so there’s always the chance that the applicant might risk exaggerating (or fabricating) some of the information that’s included. This leads to an understandable wariness in the minds of many hiring managers when they’re reviewing the qualifications of an external candidate.

It’s also important to bear in mind that internal applicants have some significant advantages over external applicants in the review and hiring process. As an internal applicant, you’ll be able to:

Draw on specific contributions that you’ve already made to the company

Include references who are (ideally) trusted acquaintances of the hiring manager

Understand what the company values and use that to your advantage

These factors make it much more likely that your application will be favored – and ultimately selected – during the hiring process.

Do you write a cover letter for an internal position?

Yes, you should write a cover letter when applying for an internal position. Writing a well-crafted cover letter helps distinguish you as a strong candidate for promotion among your competition and allows you to formally apply for the position.

How do I write a cover letter for a promotion?

When writing a cover letter for a promotion, be sure to explain your interest in the job and what your qualifications are for the position. Although your hiring manager may already know your accomplishments and experience, it’s a good idea to reiterate them all in one document to demonstrate your readiness for a new position.

Additionally, you should include your knowledge of the company’s mission, needs, and the growth you have experienced in your current position thus far.

Including these things reminds your employer that you have a history with the company, that you have directly contributed to its success, and that you are invested in its mission and goals.

Craft your cover letter for promotion exactly as you would a regular cover letter, but be sure to add the prior mentioned specifics to demonstrate the value of promoting an internal employee versus hiring an outside candidate.

The first paragraph should begin with a statement of interest regarding the position. Here you can summarize your career goals and any stand-out qualifications or accomplishments.

Your second paragraph should discuss your qualifications and experience in more detail by including figures and data when possible.

Your third paragraph should expand on your improvements in your current job since joining the company. Be sure to tie these to the open position at hand.

Your final paragraph should remind the hiring manager of your interest and include the next step in the hiring process. Don’t forget to express your gratitude before signing off with a formal closing.

How do you start a promotion cover letter?

Start your promotion cover letter by saying, “I would like to formally apply for the [job title] position in the [department].

When you send a cover letter internally, it’s assumed you have discussed the position at hand with your current or new hiring manager.

They may anticipate you applying, so it’s a great idea to articulate that this is simply your formal application when crafting your cover letter.

How long should your cover letter be for an internal position?

Your cover letter should only be one page for an internal position. You should only include the necessary details that pertain to the position that you are applying to. Your cover letter should be one page single-spaced.

Is a cover letter for a promotion necessary?

Yes, a cover letter for a promotion is necessary if the job requires one. You should never assume that you are going to get a promotion just because you work for the company. You should write your cover letter the same way you would if you were applying as an outside candidate. Make sure you are professional in your letter. Just because you work with the hiring manager doesn’t mean you can slack off.

Harvard University – Resumes and Cover Letters

Broad Institute – Cover Letter for a Job

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Write an Effective Internal Position Cover Letter and Resume

You have probably spent years working for your organization. You deliver outstanding results, meet company goals, and now you feel it’s time to advance into a different department or ask for a promotion. But how do you go about it? It’s easy to assume that you don’t need to submit an internal position cover letter and resume because your track record already speaks volumes.

However, that isn’t always the case. Whether you’re seeking a promotion or applying for a new departmental position, you must submit a cover letter and an internal position resume. Usually, this application centers on your current role and convinces the hiring manager and managerial staff that you are ready for the position. 

Find your bootcamp match

Keep reading to learn several tips and tricks that will guide you in writing a successful internal position cover letter and resume.

Internal Position Cover Letter Guide

Writing a cover letter for an internal position shouldn’t be as challenging because you already know the company dynamics. You only need to express your interest in the job and explain how you intend to transition into the new role. You can list a few of the significant achievements you have accomplished in your current role.

Why Does Your Internal Position Cover Letter Matter?

An internal cover letter is important because it positions you as a strong candidate for the role. Not every department manager knows your achievements and skills. Writing a cover letter to accompany your resume captures the hiring manager’s attention, giving you an upper hand.

Most people who apply for internal positions are highly qualified and deserving. A cover letter allows you to vouch for yourself and explain why you are the right pick for the job. You can showcase your contribution to the company and explain how your current role shaped you for the new position.

Essential Components of Your Internal Position Cover Letter

Internal position cover letters follow the same cover letter format as universal cover letters . However, the letter’s contents will focus more on your current position and not previous job opportunities. Here are the most significant components of an internal position cover letter.

• Contact information. You will include your contact information and the company’s information. In addition, you will add the date of your application. Your information allows the recruiters to give you feedback and the date proves that you submitted your application before the deadline.
• Salutation. You will address the letter to the hiring manager using their name. Luckily, because it is an internal job posting, you can find the hiring manager’s name. Using the official name makes the letter more personable and captures attention.
• Two or three body paragraphs. Start by expressing interest in the open position and highlighting your qualifications. The next paragraph covers how your capabilities align with the job opening. Include hard data to prove your achievements at the company. Finally, explain how you have grown in your current position and how your skills will contribute to your success in the new role.
• Conclusion. This paragraph concludes the letter by expressing gratitude to the hiring manager and prompting them to consider you for the next step of the hiring process. It should be about two to three sentences in length and conclude with a handwritten signature and formal closing, such as “kind regards” or “sincerely.”

5 Tips for Writing a Strong Internal Position Cover Letter

There are hundreds of tips when it comes to writing cover letters. However, writing an internal position cover letter requires more attention and knowledge of the company culture and products. Here are the five top tips to implement in your cover letter.

• Be professional. You may be a seasoned employee, but that doesn’t mean you can rely on your relationships at the company to get ahead. Don’t randomly throw in your boss’s name unless you’re using them for a recommendation. Write a formal letter like you would for an external position.
• Use insider knowledge. As an employee, you already know about the organization. Tailor your achievements to match what the company is looking for in a candidate. Highlight specific contributions and explain why they make you the right fit for the job opening. You can use figures and measurable outcomes to emphasize your point.
• Keep it short. Cover letters should be brief and to the point. Typically, your cover letter should be around 250-350 words, which is under one page. Only focus on meaningful information to make your cover letter captivating. Your resume will contain additional information.
• Speak highly of your boss. Always show gratitude and explain that your boss played a crucial role in preparing you for the new position. Keep in mind, the chances of the hiring managers reaching out to your boss for confirmation on your work are very high.
• Proofread your work. Don’t ever submit your job application before proofreading. Proofreading helps you correct grammatical errors and edit out unnecessary information. Your hiring manager will appreciate a well-crafted cover letter.

Internal Position Cover Letter Example

Now that you’re aware of the components and tips for writing a professional cover letter, you can go ahead and draft a few examples. But if you also need a practical example, here is a sample cover letter for an internal position.

Internal Position Cover Letter Sample

123 Street St., New York, NY

(123) 456 7890

[email protected]

November 20, 2021

Madeleine Woods

XYZ Creatives

321 Manhattan, New York

Dear Ms. Woods,

I am writing to formally express my interest in the Digital Marketing Manager position in the Sales and Marketing Department. I was ecstatic to learn about the role as it allowed me to showcase my leadership skills and long-term experience in digital marketing. I am currently working in the same department as an assistant sales manager.

When I joined XYZ Creatives in 2017 as a Sales Associate, my goal was to learn and contribute to the department and organization at large. Since then, I have gained extensive experience in online sales, digital marketing, and management. I have also risen to become an assistant sales manager, working under the most supportive department head.

My digital marketing expertise led to a 32 percent client growth and improved client satisfaction ratings. In addition, I joined a digital marketing bootcamp in 2020 to learn about analytical marketing skills, digital marketing tools, improving client loyalty online and in person, and more. I can use my knowledge and experience in the sales department to ensure client satisfaction and lay a firm foundation for the long-term success of digital marketing campaigns at XYZ Creatives.

I have attached my resume, which features all my notable achievements and skills. I would appreciate the opportunity to discuss further the Digital Marketing Manager position and how to move XYZ Creatives forward. I appreciate your consideration and look forward to hearing from you,

Internal Position Resume Guide

Although you submitted your resume when applying for your current role, you still need to write a new one for the internal position. Remember, you have made more strides in your career path and achieved new goals along the way, so you should update your resume to reflect those accomplishments. Keep reading for tips on how to write a winning resume .

Why Does Your Internal Position Cover Letter and Resume Matter?

An internal position resume allows you to add the new achievements and skills that you developed while in your current position. For example, you may have attended a coding bootcamp or contributed severally to the success of various company initiatives. Adding these achievements to your resume makes you a strong contender for the position.

Whether you’re seeking an opportunity for a promotion or applying for a new position, hiring managers always expect a fresh resume. An official application process places you in the same position as external candidates, meaning all your application materials are necessary.

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

Furthermore, internal resumes allow you to use specific client names, programs, and initiatives that the hiring manager is familiar with. You can include reviews from your colleagues and department manager to prove that you are the ideal candidate. A specific and detailed resume will demonstrate how you’ve made an impact on the company since you were first hired.

Essential Components of Your Internal Position Resume

Unlike typical resumes, resumes for an internal position focus more on your career paths within the company. All you’re doing is adding to an already submitted resume while focusing on relevant achievements, skills, and goals. However, you need to write a new one and include these essential components.

• Contact information: The header features your full name and contact information. You will include your phone number, physical address, email address, and professional profile, such as LinkedIn. This section also allows you to upgrade your information if you have moved within the employment period.
• Professional summary. You must write a new professional summary to demonstrate your growth within the company. This section features your career objectives and an overview of your professional life within the organization.
• Work experience. In an internal resume, this section focuses on your duties and achievements within the company. However, if your previous experience from a different employer is relevant to the position, it is essential to add that to your resume. Alternatively, if you don’t have extensive experience working for the company, you can also rely on previous experience.
• Education. Your education history is significant because it helps the hiring manager determine whether you’re the right candidate for the role. Add relevant education history to this section.
• Skills. This section is where you get to brag a little and showcase your skills. Note down previous skills and all the skills you learned as an employee of the company. These can include technical skills and soft skills that are relevant to the position.
• Additional sections. These sections include the hobbies and interests you picked up, courses, awards, certifications, memberships, and other relevant information. These sections are not mandatory, but they can help boost your resume and place you ahead of other internal candidates.

5 Tips for Writing a Strong Internal Position Resume

Your resume can make or break your application. Generally, hiring managers go through hundreds of resumes, and many lack the patience to understand a poorly written resume. Here are five essential tips to guide you in writing your internal position resume to avoid such instances.

• Write a new resume. When writing a resume for an internal position, it is advisable to write an entirely new resume instead of editing your previous resume. You will need to add new skills, achievements, and promotions. In addition, writing a new resume shows that you are serious about the job application.
• Change your professional summary. Altering your summary is important because, over the years, your career aspirations and goals will change. You will achieve your career objectives and develop new ones, making your previous professional summary irrelevant. In addition, your professional summary must align with the target position.
• Use keywords. Hiring managers seek the services of resume scanning software to select the best resumes. These scanners detect specific keywords set by the managers and separate the resumes accordingly. To ensure your resume is prioritized, go through the job description and include relevant keywords within your application.
• Focus on your internal achievements. Demonstrate your accomplishments as a hard-working employee, team player, and leader. If the hiring manager is impressed by your hard work and commitment as a loyal employee, you will likely become the best candidate for promotion.
• Adapt the company language. As an employee, you already understand the company culture. That means you can use company language in certain sections of your resume. For example, if your employer is focused on client satisfaction and mentoring as the key company goals, ensure you strategically add these words to your resume.

Internal Position Resume Examples

If you have a hard time drafting the perfect internal position resume, you can use resume builders, which feature templates and resume samples. We have also outlined two resume examples to guide you during the writing process. One focuses on the skills section and the second one features a full resume template for internal positions.

Internal Position Resume Sample: The Skills Section

While the specific skills included in this section may vary based on the keywords mentioned in the job description, below are some of the typical qualifications professionals tend to have within their documentation.

• Data analysis, content creation, SEO, and CRM, which are requisite skills in digital marketing
• Excellent sales skills to enhance client growth and loyalty
•   Adept leadership skills demonstrated through timely deliveries in the sales department
• Interpersonal skills to maintain solid client relationships and the marketing team
• Project management skills to facilitate professional development opportunities
• Knowledge of Semrush, Google Analytics, Hubspot, WASK, and Act-On

Sample Internal Position Resume Template

Phone Number, Email Address

LinkedIn Profile

PROFESSIONAL SUMMARY

Write a captivating summary that will capture the reader’s attention. In 2-3 sentences, express a bit of your personality, experience level, achievements within the company, and career objectives.

WORK EXPERIENCE

List your work experience using bullet points and in chronological order. Remember to include all your promotions (if any) and responsibilities. You can also list your key achievements below each role.

Company, City, State

Dates Employed

• List responsibilities

Key Achievements

• List relevant achievements

List your education starting with the highest degree. If you advanced your education after receiving employment, state that clearly in this section. You don’t have to add high school information if you have a university degree.

List all the relevant skills using bullet points. Remember to tailor these skills to match the job opening. You can refer to the section above.

CERTIFICATIONS AND AWARDS

List all your certifications and awards. You can skip this section if you don’t have any certifications or awards.

Internal Position Resume Template Resources

• Microsoft . Microsoft offers different resume templates for internal company promotions and transfers. They are downloadable word documents that you can tailor to suit your application.
• Template.net . This site features several resume templates for different career fields. You will find internal position templates for sales managers, audit directors, communication managers, and more.
• Indeed . This popular job search platform also offers resources on writing a strong resume. There are templates, tips, and examples for writing your internal position resume. 

Importance of an Internal Position Cover Letter and Resume

An internal position cover letter and resume are essential for the organization and employees. These application materials make the process more credible because all internal candidates follow the same application process. In addition, you have the opportunity to showcase your demonstratable success and contributions to the company.

Internal Position Cover Letter and Resume FAQ

Your cover letter should focus inward, highlighting your contributions to the current company. You will include measurable outcomes of your work and the relevant experience that makes you the ideal candidate for the position.

Yes. A resume is mandatory when applying for an internal promotion or transfer. Writing a fresh resume allows you to include any relevant achievements, skills, and education certificates you attained after your employment. These additions make a significant difference in your job application.

An internal position cover letter is less detailed compared to a resume. Your cover letter offers a brief introduction of your interest in the position and why you are the right candidate. It also highlights significant achievements and skills, whereas a resume gives a more detailed overview of your work experience and broader career plans.

The best way to apply for an internal position is to submit a well-crafted cover letter and resume, expressing your interest in the position. Leverage your skills, achievements, and contribution to the company to prove that you are the right fit. Once your application is submitted, you can send a follow-up a few days or weeks later, depending on the feedback timeframe.

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Top Well-Performed Cover Letter for Internal Positions

A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:

• What is a Cover Letter for Internal Positions?
• How to compose a decent cover letter?
• Which types of cover letters for internal positions prevail today?
• Potent examples of the best cover letters
• Instruction on writing a cover letter for an internal position recommendations

If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.

What is a Cover Letter for Internal Positions

A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.

Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.

Want to have your resume well-done with no efforts and in no time? Welcome, our resume writing service is over here to give you a help. We'll get you covered! You can read more about our help at skillhub reviews page.

Why are Internal Cover Letters a Step Towards a Dream Job?

Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.

A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.

The Structure of a Cover Letter for an Internal Job

An appropriate cover letter format must include the following blocks:

It is desirable to address the letter to a specific person.

2. The body of a letter

This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.

3. Contact information

4. Signature

Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.

There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.

Engaging Introduction to a Cover Letter

Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.

Composing a Cover Letter for Promotion

A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements.  Composing  a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.

Creating a Cover Letter for an Internal Job Transfer

If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.

Advertise Yourself: Describing Personal Qualifications and Skills

A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.

Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.

Signify Your Achievements in the Current Position

Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.

Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.

Express Gratefulness for Considering Your Candidacy

To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.

The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.

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Common Types of Cover Letters for an Internal Position

There exist several types of cover letters for internal positions. Let us consider the most common ones:

• Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
• Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.

This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.

Sample Cover Letter for Promotion

While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:

Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples

Email Cover Letter for Internal Position Example

Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.

Recommendations for the Cover Letter for Internal Position Improvement

To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:

• Do not write about personal qualities that are not related to the job.
• Focus on specifics.
• Demonstrate your knowledge of business etiquette.
• Add emotion and personalize your message.
• Write about responsibility and readiness to learn.
• Strive for brevity.
• Use bulleted lists.
• Be careful with spelling and punctuation.
• Do not ask about work schedule, salary, conditions.

Cover Letter Template for Internal Position

To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:

Your Contact Information

The Name of a Hiring Manager

The Name of a Company

1. First paragraph:

A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.

2. Second paragraph:

Examples of accomplished and achieved results.

3. Third paragraph:

How you can contribute to the business's mission.

4. Conclusion:

Requesting a meeting and expressing gratitude.

5. Your Signature.

Application of Knowledge in Practice

There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:

• An attractive and well-planned cover letter will help you stand out and land an interview.
• The cover letter should show the employer what the company will get from you.
• It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
• Use sample cover letters for internal positions to make sure your document does not contain any errors.

After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !

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15 Higher Education Cover Letter Tips to Get a College Job

Writing a higher education cover letter using these expert tips will help you secure an interview and a top job offer in a competitive job market. Whether you are applying to become the next Dean of Students, Campus Coordinator, Director of Alumni Relations, College Adjunct Instructor, or University Professor, ensure you are the individual getting an interview and that dream job.  

When reviewing job postings, you will discover the advert could request a cover letter, application letter, letter of intent, or letter of introduction. These are just different ways to refer to the letter they expect to see accompanying the resume or CV . Implement these tried and true higher education cover letter writing tips to showcase your best value.

A well-written cover letter can be just as impressive as an adequately  designed resume ; a cover letter, a.k.a. the application letter, should always accompany a resume or CV. This is the opportunity to fine-tune your storytelling abilities and speak to the institution specifically by tailoring your accomplishments and personal traits to a particular job.

Describe your abilities, competencies, skills, knowledge, and expertise, and illustrate them with concrete, institution-specific examples. This is the prime time to tell a hiring committee why you are the perfect candidate whose values, expertise, and skills match the department’s mission and needs. Implementing this post’s strategies will help you make a career transition into a university or college confidently . 

Top Higher Education Cover Letter Writing Tips

Research the institution – college or university faculty.

The more you know about the institution you are applying for, the easier it will be to tailor your higher education cover letter to the college or university’s specific needs, goals, and mission. Whether targeting an Executive Director position or applying for an Adjunct Professor posting, directly relating your skills and expertise to the institution’s needs will go a long way when your application is assessed.

Even if some of your research does not come through in your cover letter, this is excellent preparation for the interview you are setting yourself up for with a professionally written cover letter. You will be better equipped to answer questions such as “Why this job?” and “How are you qualified?” if you thoroughly understand what the position requires.

Check the College or University’s Website

Dive into the college or university’s website to find vital institutional characteristics, strategic goals, needs, and educational missions. This is also where you will discover the institution’s “language.” Try to mimic the wording in your cover letter to the website and job description. This may set you apart from other applicants. You have put in that extra effort to understand better what the position entails and how it positions itself in the educational world.  

Tailor Your Cover Letter for the Position

Because you may be sending out your resume and cover letter to multiple institutions, do not inform the faculties by submitting a generic template cover letter. If you have diligently learned the position, you should tailor your cover letter to the job. The easiest way is to include the college or university name in your letter.

Additionally, ensure you address the college’s particular needs with your accomplishments; this will show the hiring committee that you are familiar with their goals and have the experience to back up your self-marketing.

Suppose you take the extra time to tailor your cover letter to the position you are applying for, be it the Dean of Students or Director of Communications. In that case, you increase your chances of being selected for an interview.

Be Specific by Targeting the Cover Letter

When highlighting your capabilities and achievements, it is vital to illustrate how your competencies will meet the objectives of the position you aim to fill. Whether you list your powers in bullet or paragraph form, do it concisely so the hiring committee can see and read how you are the right candidate for the position.  

List Accomplishments to Match Higher Education Position

When applying for higher education positions such as Chief Technology Officer, Campus Coordinator, or Executive Director, you want to ensure the accomplishments and experiences you add to your cover letter are relevant to the specific position and institution you are targeting.

A good rule of thumb is to highlight the job description and any other documents with the general position expectations with keywords that pertain to your expertise and achievements. This will enable you to specify what you bring to your letter.

As you progress in your career, an idea would be to create a document listing all your accomplishments. After cleaning it up, you would word them for a cover letter in paragraph form and insert them into your cover letters for new employment opportunities.

This way, you always have the sense of a tailored cover letter, although you may have copied and pasted the middle section, and you don’t have to spend hours creating a brand new note each time you want to apply somewhere.

Quantify Career Results

Whenever possible, take a cue from your resume and quantify your accomplishments. If you have “increased student enrolment by 15%” in your tenure, then say so. Take that achievement, develop it into something the hiring committee can see you taking on in their company, and specify that in your cover letter.

These may seem like tedious details, but sometimes the numbers stand out in a sea of words, so take advantage of the opportunity to market yourself in a way that the competition may not.  

Include Keywords

The job posting should provide you with a wealth of information about the employer and the type of person they want to hire. You want your cover letter to engage the reader, so speak to the responsibilities and job description without repeating it word for word. Also, make sure you use keywords that apply to your career and your competencies.

Utilizing keywords will also help your higher education cover letter and resume or curriculum vitae pass the Applicant Tracking Systems. Look below for some examples of keywords to include based on the position you are applying for:

Dean of Students : analytical thinking, leadership, and managerial competencies; organized, self-motivated, humanitarian, technologically competent, approachable.

Adjunct Professor: syllabus creation, student performance monitoring, collaboration and coordination, organizational skills, teamwork, computer competencies.

Director of Admissions: application assessment, institution promotion, management abilities, administrative competencies, attention to detail, enrollment assistance.

Chief Technology Officer: computer proficiency, technical expertise, leadership, analytical, communication and interpersonal skills, and teamwork.

You should format your higher education cover letter to be read easily if sent over email. A PDF is the best as it can be opened and viewed precisely how you created it. Remembering this is a good rule if you intend to attach it to the email or application website.

It may be best practice to copy and paste your cover letter into the email body to ensure the hiring manager reads it. They may not open the cover letter as an attachment and instead go straight to the resume.

The overall layout should follow the suggestions below:  

A cover letter allows you to be more personal and speak as if you were having a conversation; however, do not make it too lengthy. Ensure you keep your resume to one page in length. This page encompasses three to four paragraphs describing your intention, qualifications, accomplishments, and a closing.  

Address to Hiring Manager

While researching information about the position and the institution, note who may be reading your application whenever possible. Some hiring managers may not care that the letter is explicitly addressed to them.

Why take the chance and leave their name out when it could be critical to the person reading your cover letter? If the name is not listed in the job description, contact the Department of Human Resources to determine to whom it should be addressed.  

First Paragraph / Opening Sentence

The first paragraph of your cover letter should state the position you are applying for, the institution you are applying to, and why you are the right candidate for the job. Add your applicable educational background if the job description requires a Bachelor’s or Master’s degree.

The example below uses strong language and markets the professional for the Dean of Students position. This is the opportunity to briefly display what you can offer the college or university regarding its mission.

“As an experienced leader in the academic sector for over 30 years, I welcome the opportunity to apply for the Dean of Students position with ABC University. As an alumnus of ABC University, I would love the chance to return and become a member of the faculty. I am well prepared to significantly contribute to the goals and objectives of the institution as I have honed my operational, planning, and program development skills to serve your community better.”  

Middle Paragraphs – Include Achievements

The 2nd and 3rd paragraphs should describe your relevant qualifications and highlight your accomplishments. Make sure they pertain to the desired position. This is where examples of how your skills, experience, or research directly correlate with what the employer is looking for.

For instance:

Over the last two years at State College, I have increased donations by more than 80%, bringing over $1 million to the college”.

Each middle paragraph should describe why you are uniquely qualified for the position using keywords from the job posting. There are two options to fulfill this opportunity: bullet point and narrative.

Bullet points are great if you want to catch the reader’s eye quickly and concisely; describe your accomplishments in about four bullet points. Using a narrative is another approach if you wish the hiring committee to remember a story. Either option is acceptable; it depends on how you describe your experiences.

Example Accomplishments and Paragraph

• Established innovative and successful academic programs to attract and retain students, reinforced educational offerings, and enhanced intellectual professional development.  
• Spearheaded an academic growth program, enhanced curriculum development, and organized grant and funding initiatives.

  “My experience in the English Department has enabled me to become a skilled writer by concentrating in literature for both my undergraduate and graduate programs. I am excited to incorporate the technologies I have utilized in my teaching and am eager to work with new systems. Organization and leadership are vital to balance multiple projects and demands successfully, and this expertise has made my career much more rewarding.”

When writing your achievements in paragraph form, think of them using the CAR analogy: CHALLENGE-ACTION-RESULT.  

Final Paragraph / Closing / Thank You

In the final paragraph, you thank the reader for their consideration and request the opportunity to meet in person. This is also the place for that final push, the last opportunity to tell the reader that you are the right candidate.

“As a passionate, innovative, and dedicated teaching professional, I am confident that my skills in academic oversight and directional leadership will directly translate to Taylor University’s mission. Thank you for your time and consideration. I look forward to connecting with you soon to offer more insight into my qualifications.”  

Call to Action/Ask for the Interview

A more direct way to ask for the interview is to be proactive in your approach to closing the cover letter. For example:

“ I will call in one week to follow up and find out if I can clarify any questions you may have, ” or “I will contact you within the next few days to set up a time to speak more specifically about how my skills will directly benefit your academic community .”

If you decide to go with this closing, connect with the institution.  

Match Your Resume

Consistency is critical when submitting several documents with your application. Your paperwork must reflect a polished and professional personality. Ensure your cover letter matches the formatting you used for your resume.

They all have the same look if you are sending thank you letters or recruiting/networking letters. Copy and paste your heading, thus ensuring that the same font, size, and borders are present on everything. Double-check to make sure all documents look the same before you submit them.

Proofreading may seem obvious, but it is a step that should not be missed. If your cover letter has grammatical or spelling errors, it could automatically disqualify you from the position. It may also not pass the Applicant Tracking Systems.

Your capacity to communicate on your higher education cover letter will reflect your ability. Whether you lead a department, teach a graduate class, or recruit and retain students. Read over your cover letter, print it off, reread it, set it aside, and read it a third time. Always proofread and, when possible, have a friend do it for you.

The cover letter is the opportunity to market yourself and your skills in a much less structured way than a resume. Make sure that your cover letter is engaging. Ensure it reflects your skills specific to the position and shows your passion for the job you wish to secure.

An excellent letter will highlight the best parts of your resume without copying it word for word. The goal is to explain why you are the ideal person for the job. Why your experiences are relevant, and how you will use your well-tuned skills in this new role. Take these higher education cover-level tips to heart, and you will land that new job as the next Director of Academic Programs!

If you need help writing your job search documents, connect with me (Candace) via phone at 1 877 738 8052 or send an email .

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Sample Cover Letters for Higher Education Communications

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Cover Letter Template

Cover letter examples.

Customizing your  cover letter  is a highly important part of an effective job application. By customizing your cover letter, you'll provide employers with all the reasons to hire you. 

The end result is far more persuasive than a cookie-cutter cover letter where all you do is swap out the company name and hiring managers. When you take the time to create a customized letter, it shows—and it can lead to good results. 

If you're looking for jobs in higher education communications, take a look at some advice on what to include in your letter and tips for writing it. Plus, you can review an example of a cover letter targeted for a  job in the higher education industry , in the field of communications. 

What to Include in Your Cover Letter 

In every cover letter, regardless of industry, there are certain elements that must be included, such as:

• A salutation:  Start off your letter with an appropriate greeting. Do your best to find out the name of the hiring manager, and address the letter to this person. 
• Why you're writing:  Traditionally, the opening paragraph of the letter will share why you're writing and where you saw the job listing. If someone referred you, mention it here! 
• Your  qualifications :  This is the heart of a cover letter. You want to explain your work history and qualifications. But don't simply duplicate your resume. The goal is to call out elements that will be of particular interest for this specific role. 
• End the letter appropriately:  Include an appropriate sign-off and signature. 

You'll need to format your cover letter slightly differently if it's an email, but most elements remain precisely the same. 

Tips for Writing a Cover Letter 

Do some research:  Before you jump into writing your cover letter, you'll want to do some research. Knowing the higher education institute's values and goals will help you know which points to emphasize. Even small things, like the size of the college or university, make a difference. The communication needs of a small-town college are different than those of a world-renowned research institution. 

Match your skills to the job description:  You should also take a very close look at the job description in the job ad, and match it to your credentials. Pay attention to the responsibilities and skills that are called for. Then, think through your own work history, looking for examples of times when you've used these skills or done similar tasks. For example, if the job description is looking for a strong writer, you can mention that in your last role, you wrote five press releases a month, and were able to garner coverage based on 70% of the press releases that were distributed. 

Call out accomplishments:  In your cover letter, highlight any major achievements you've made in previous roles. This is more powerful than simply listing the day-to-day tasks you've performed in the past. 

This is an example of a cover letter for a higher education position . Download the higher education cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Example - Higher Education / Communications (Text Version)

Alexandria Applicant 123 Main Street Anytown, CA 12345 555-555-5555 alexandria.applicant@email.com

February 15, 2021

Jon Lee Director, Human Resources University of North Florida 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

As an experienced communications professional, I'm very interested in the position of Associate Vice President of University Campaign Communications at the University of North Florida.

I have a proven track record in a majority of the competencies you're seeking, especially in strategically communicating institutional priorities. I believe I would be the ideal candidate for this role, as my experience and my skills align with the role outlined in the job description.

Here are a few highlights of my candidacy:

• Twelve years. experience developing and implementing internal and external communications for ABCD Energy/Electric and ABCD Corporation.
• Handling a wide range of creative services, collaborating with and supervising creative services staff and vendors to produce marketing and other print communications, as well as online communications and video projects.
• Exceptional writing and editing skills honed over the past 13 years in public relations and corporate communications; from press releases to newsletters to video scripts to websites and intranet publications.
• Providing communications counsel and expertise to executives and managers for issues management, benefits communications, and employee relations.

As a recent transplant to Miami, I still own a home in Tampa and would love to put my skills to work back in Tampa.

Please let me know if I can answer any questions or provide any work samples.

Signature (hard copy letter)

Alexandria Applicant

Cover Letter for a College Communications Position

Thomas Applicant 123 Main Street Anytown, CA 12345 555-555-5555 thomas.applicant@email.com

September 15, 2021

Anthony Lau Director, Human Resources Acme College 123 Business Rd. Business City, NY 54321

Dear Mr. Lau, 

I am writing to indicate my interest in the position of Assistant Director of Campaign Communications. I'm a passionate supporter of our current campaign, and a fully-engaged member of the College community.

For many years, I've had a long and happy affiliation with this College, as an employee, parent (Marie 'XX), student, and Alumni Board member. My current position as Administrative Coordinator in the English Department has allowed close collaboration with my Chair, student majors, and 40-plus faculty, as well as many different offices and departments. It's been a joy to work in the English Department, though, and I'm eager to use my talents in greater contribution to the College.

The position of Director of Campaign Communications provides a wonderful opportunity for the College to engage one of its most enthusiastic community members in promotion of its important message. It is a position where my interpersonal and organizational skills, and experience with so many college constituencies, could be put to very productive and successful use.

Speaking to position qualifications, concentrations in literature and writing in both my undergraduate and graduate programs here have allowed me to become a skilled writer. I look forward to incorporating the technologies I've used in the past, and I am very excited to work with new systems. Organization is vital when balancing multiple projects and demands, and the ability to organize well has made my experience in the English Department much more rewarding.

Perhaps the greatest asset I offer is the ability to work with many personalities and groups of people, and I realize just how valuable that is when working with College constituencies, on committees, and in my work with our Alumni Board.

I can think of no better way to honor the riches of my education and work history than sharing the important message of this campaign. I appreciate your considering my application. Please review the attached resume. I look forward to hearing from you.

Thomas Applicant

Cover Letter Example - Director of Communications

Timothy Applicant 123 Main Street Anytown, CA 12345 555-555-5555 timothy.applicant@email.com

Julia Rodriguez Director, Human Resources American Organization 123 Business Rd. Business City, NY 54321

Dear Mrs. Rodriguez,

As an experienced communications professional, I'm very interested in the American Organization's Director of Communications position.

I have a proven track record in almost all of the competencies you're seeking. Here are a few highlights:

• Handled a wide range of creative services, collaborating with creative services peers, subordinates and vendors to produce marketing and other print communications, as well online communications and video projects.
• Exceptional writing and editing skills honed over the past 13 years in public relations and corporate communications; from press releases to newsletters to video scripts to websites and yes, guest columns.
• Developing and implementing communications strategies for reaching employees and other stakeholders.

In my current role at Company A, I've worked closely with nonprofits while administering our corporate marine conservation donation program. This is the most rewarding part of my job, helping connect worthy organizations with funding.

I will call in one week to follow-up and find out if I can answer any questions or provide any work samples.

Timothy Applicant

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