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9 Accounts Payable Resume Examples Built for 2024

Accounts Payable

Best for senior and mid-level candidates.

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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• Accounts Payable Resumes
• Accounts Payable Resumes by Experience
• Accounts Payable Resumes by Role

The behind-the-scenes accounts payable position is critical to any business, requiring an individual with organizational and technical skills.

To land a job in accounts payable, you’ll need your most valuable tool in snagging your dream position—your resume. Your resume determines whether you’ll receive a call for an interview, so it’s imperative that it’s visually pleasing and properly represents what you can bring to the company. 

We’ve done most of the work for you, and  these resume samples have been created with the 2023 job market in mind . Read our guide to learn some important  resume tips  and view nine accounts payable resume examples to jumpstart your  resume writing process before moving on to cover letter writing .

Accounts Payable Resume

or download as PDF

Why this resume works

• Once you’ve included all the information you need, play around with  resume formatting  elements, like font size and spacing.
• Do your best to make your resume  exactly  one page. Our suggestion: download your resume as a PDF to make sure it fits  before  you hit submit!
• If you’re new to the field, you can add your GPA and relevant awards, but if you’re a few years out from your school years, then just include the basics (your school’s name, location, and your degree).

Accounts Payable and Receivable Resume

• Include your capabilities to manage teams, cut costs, and identify and grow business in your accounts payable and receivable resume to stand out from the pool.

Entry-level Accounts Payable Resume

• A resume objective is a short, targeted paragraph that explains your skills and your desire for the position.
• However,  if you don’t have time to customize it for each position ,  don’t include an objective  and stick with work experience instead.
• Entry-level resumes can be difficult, but don’t sell yourself short. When writing bullet points for experience, elaborate on your duties and responsibilities that used similar skills in an office setting, like communication, organization, and customer service.
• Unsure how to write an entry-level accounts payable cover letter to go with your resume? Keep reading for an editable cover letter template you can use for free!

Accounts Payable Manager Resume

• For your work experience bullet points, begin with active verbs to give power and weight to your duties and responsibilities.
• Your address isn’t necessary, but you may want to indicate your city and state, so employers know whether you’ll need to relocate. 
• If you’re running out of room, consider  formatting your resume  so that the  resume summary , contact info, and skills are found on the side.

Accounts Payable Supervisor Resume

• Fancy some inspiration? See how Leo recalls leading a team of four and saving $1,776 at UGI Corporation and reducing employee training time at PNC by eight hours.

Accounts Payable Analyst Resume

• Think about proper headlines for the roles you’ve taken, bullet points outlining your responsibilities and achievements in different companies, and a column on the left or right summarizing your personal details and relevant hobbies, skills, and certifications.

Accounts Payable Administrator Resume

• You need to come out strong on your attention to detail, time management, data analysis skills, and achievements in business growth in your accounts payable administrator resume.

Accounts Payable Specialist Resume

• Save the detailed descriptions for the work experience section. Only list six to ten skills to give a general overview of your key features as an employee.
• Your most recent experience will likely be the most similar to the job you’re applying for, so it makes sense to include older, less-relevant jobs last. However, this doesn’t mean you should skimp on the information in later entries—make sure all entries are complete and polished!

Accounts Payable Clerk Resume

• The easier it is to find information, the more inclined the hiring manager will be to continue reading, so make it easy to find information.
• Using a  resume template  can help you stay organized, but always check that 1) your resume is readable, and 2) your section headers are clearly differentiated from your body text.
• Including concrete numbers is one of the best ways to establish credibility. It also indicates how you could streamline accounts payable processes at your future workplace, which is a huge green flag for employers. 

Missing an Accounts Payable Cover Letter?

Your accounts payable resume is finished (or close to being finished), but don’t hit “submit” just yet! You still need an accounts payable cover letter to complete your application. We make it easy with our editable cover letter templates—give it a whirl!

 Accounts Payable Cover Letter Example

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Block Format

Why this cover letter works

• Remember not just to share your own personal history–tell the story of how your journey has prepared you to help the company shine. 
• Use a single focal topic in each paragraph to show versatility and keep people reading about one credential after another!  
• Your cover letter is meant to build upon the bulleted achievements in your resume, so mention your relevant metrics and then add more about how they impacted things for the better! 

Related resume guides

• Accounts Receivable
• Administrative Assistant

Accounts Payable Specialist Resume Guide with free download

As an Accounts Payable Specialist, data entry and preparing documents is your strong suit, but has that translated into successful resume writing? If it hasn’t, take a look at our professional resume templates and use a free template that pays.

Accounts Payable Specialist Resume Example MSWord®

Download our free Accounts Payable Specialist Resume Template in Word, which will impress employers more than a paycheck. 

If you’re interested in becoming an accounts payable specialist, pay attention: you’ll find plenty of details here to show you exactly what you need to do to put together a strong Accounts Payable resume.

From education to experience, you’ll learn how to list your assets and accrue the attention of hiring managers , so your resume stands out from among the many resumes for Accounts Payable specialists that are seen every day.

For the most balanced resume, you’ll need to consider:

• What is the best resume format to use?
• Will I need a resume summary or objective?
• Which Accounts Payable skills resume would work best?

If you present this information in the right way on your application, you’ll be better placed to get a great return on your resume-building investment!

To make sure that investment pays off you can make use of our resume templates to ensure that your application best suits your skills and experience .

Get Inspired with Our Sample Accounts Payable Resume

There’s plenty of value in seeing an example of a resume before you start yours, so here’s a detailed sample for your benefit.

Apart from looking at a robust example, using our resume builder can help set you on the right path.

Accounts Payable Specialist Resume Sample

[ Sally Ledger ]

[ Accounts Payable Specialist ]

[ NY 11110   |   555-555-5555   |   [email protected]]

Experienced accounts payable specialist with proven skills in accuracy, time management, and attention to detail. Demonstrated ability to process 10,000+ invoices per month, deliver timely and accurate financial and audit reports, and communicate efficiently with vendors, creditors, and shareholders. Competency with QuickBooks, SAP, Zoho Books, and other accounting tools.

Accounts Payable Assistant Manager

04/2019 – Present

The Party Pros, Setauket, NY

• Managed a high-volume accounts payable workload, processing an average of 800 invoices per month with 99% accuracy, ensuring on-time payments and minimizing financial discrepancies.
• Implemented a vendor evaluation system, resulting in a 25% reduction in late payments and improved vendor satisfaction ratings.
• Led the transition from manual check payments to electronic payment methods, reducing processing time by 30% and saving the company $20,000 annually in check printing and postage costs.
• Developed and implemented a streamlined invoice approval process, reducing invoice processing time by 40% and enhancing efficiency within the accounts payable department.
• Collaborated with cross-functional teams to implement a new accounts payable software system, resulting in a 20% increase in productivity and improved data accuracy.

Accounts Payable Clerk

06/2016 – 03/2019

Soup to Nuts, Nesconset, NY

• Managed system used to track invoices and financial records, implementing a new methodology which increased efficiency by 30%
• Processed all payment transactions via cash, check, and credit.
• Oversaw inventory audits.
• Identified and resolved payment statement discrepancies.

Bachelor of Business Administration in Finance

Pace University – New York, NY

• Accounting procedures
• Budget development
• Data entry and math skills
• Organizational skills
• Strong communication skills
• Attention to detail
• Time management

Certifications

• Certified Public Accountant
• Certified Bookkeeper (NACPB)

Choosing the Best Accounts Payable Resume Format

Choosing how to format a resume correctly can often take work. You may think highlighting skills over experience or vice-versa won’t make a difference, but it certainly does. 

You can go with several choices of formats:

• Reverse-chronological

When it comes to Accounts Payable Specialists, the preferred layout is reverse-chronological .

In fact, more than 60% of employer respondents to the NACE’s Job Outlook 2023 Report stated they are searching for evidence of candidates’ abilities to solve problems and work in a team.

That means if you’ve got experience, it’s time to show it off, as hiring managers want to see evidence of your knowledge and handling of the following:

• Vendor management: Highlight effective communication, negotiation, and supplier partnership skills.
• Software proficiency : Showcase proficiency in accounting software relevant to accounts payable, indicating your ability to adapt quickly to new systems.
• Attention to detail : Display your meticulousness and accuracy in maintaining precise financial records, processing invoices, and reconciling payments.
• High Volume processing : Include experience in efficiently handling large volumes of invoices and meeting deadlines consistently.
• Financial regulations : Demonstrate knowledge and application of GAAP or IFRS, ensuring compliance and accurate reporting.

If you can manage to list your industry knowledge and progression in an organized way you’ll have a job-winning resume. 

To begin to show off these qualities you’ll need to grab the hiring manager’s attention with a well-drafted summary or objective statement . 

Capitalize with a Top-Notch Accounts Payable Resume Objective or  Resume Summary

A career objective or professional summary is the first entry that a hiring manager will see on a resume. 

Pick out your best achievements from your work history and education and inject those details into your objective or summary.

Do not embellish your career summary or objective. Put in your highest achievements and strongest skills, but keep it real.

Remember: eye-grabbing details and accomplishments work best in summaries or objectives.

Organized professional with many years of experience in finance. Paid vendor invoices. Entered accounts payable details in general ledger. Used strong communication skills to work with internal and external professionals.

Not exactly the chart of accounts that would entice a hiring manager to get you in on an interview. How many years of experience? How did you successfully communicate with fellow employees and vendors? What payment processes do you use? What were your particular accomplishments?

Your summary or objective must answer questions , not generate them!

Following are some Accounts Payable resume summary examples done the right way.

Accomplished Accounts Payable Specialist with demonstrated experience in processing payments and generating and maintaining accurate ledgers and financial statements for company leaders and shareholders. Streamlined vendor payment processes resulting in a 10% cost savings and 15% increase in accuracy. Applied problem-solving and analytical skills to resolve invoice discrepancies. Highly knowledgeable in QuickBooks and Xero.

This summary effectively highlights the candidate’s experience as an accomplished Accounts Payable Specialist, emphasizing their ability to process payments accurately and streamline vendor payment processes. 

It lists their achievements in cost savings and increased accuracy , as well as their problem-solving skills and proficiency in relevant accounting software (QuickBooks and Xero).

How to Craft an Engaging Accounts Payable Specialist Objective

Depending on your work history, or lack thereof, you may want to go with an objective statement. This is a great choice if you want to provide an employer with a statement about your motivation and transferable skills . 

For example:

Results-driven and detail-oriented individual seeking an entry-level position as an Accounts Payable Specialist. Committed to applying strong organizational and analytical skills to learn and contribute to accounts payable processes, ensuring accurate financial record-keeping and efficient payment management.

That’s a job-winning objective! 

The objective captures the candidate’s aspirations and provides a clear direction for their career path as an Accounts Payable Specialist.

Accounts Payable Specialist Experience Section

For Experience, list your jobs in chronological order, with the most recent first. 

Under your title, name of the company, and dates, use a bulleted list to detail job responsibilities and any achievements , such as “reconciled payment statements with 98.6% accuracy” or “reduced payment errors by 88% through increased communications with vendors.”

Remember, be detailed and specific in your job responsibilities.

Accounts Payable Specialist

05/21 to Current

HomeRun Corporation, Billings, MT

• Processed an average of 500 invoices per month with a high level of accuracy, ensuring timely payments and avoiding any late fees or disruptions in vendor relationships.
• Implemented an automated invoice tracking system, reducing manual errors by 20% and improving efficiency in invoice processing.
• Conducted monthly account reconciliations, identifying and resolving discrepancies, resulting in improved accuracy and timely financial reporting.
• Managed vendor inquiries, responding promptly and resolving issues, maintaining positive relationships with key suppliers.

These specific metrics demonstrate the candidate’s achievements and the impact of their work in areas such as accuracy, efficiency, and vendor management. 

It’s clear to see that this sample section does a good job of listing the applicant’s responsibilities and expertise.

• Created cash flow and expense reports.

• Paid vendor invoices.

• Conducted audits.

Any deviation from providing a detailed work history and thorough job responsibilities  could result in your resume being a liability rather than the asset you need it to be.

Making an Entry-Level Accounts Payable Specialist Resume

If you are brand new to the sector because you have just graduated or are changing fields we have some great news for you!

You can still impress hiring managers without experience . 

However, you have to go about it the right way.

As an entry-level applicant, you should :

• Use a resume objective
• Use a functional format
• Highlight your skills 
• Show any quantifiable data from an internship or volunteer work

If you are changing careers you can also try to come up with transferable skills to list on your resume. 

Sample Entry-Level Accounts Payable Resume

Seeking to land your first accounts payable position? Below is an example of a resume for those who have not yet accrued much experience in the field.

[ John Counterman ]

[SC 29404  |   888-888-8888   |  [email protected]]

[Accounts Payable Trainee]

Career Objective

Ambitious management professional with strong bookkeeping skills and extensive knowledge of accounting systems and processes. Solid experience in spreadsheets, invoice processing, inventory management, and Microsoft Office. Strong math, problem-solving, customer service, and communication skills that would prove beneficial in vendor negotiations, accounts payable discrepancy resolution, accurate financial records, and financial statement reconciliation.

Shipping/Receiving Manager

Horton-Who Corporation, Charleston, South Carolina

10/2018 to Present

• Maintained inventory at two warehouse locations.
• Generated daily manifest for picking/packing orders.
• Reduced shipping costs by 15% by obtaining quotes from various LTL carriers 
• Managed staff of four pickers/packers and two inventory clerks.
• Processed payment for all vendor invoices.
• Communicated with vendors to resolve invoice and payment discrepancies.

Bachelor of Science in Accounting, 

North Carolina State University – Raleigh, NC

Relevant coursework:

• Financial management
• Managerial accounting
• Auditing and assurance services
• Concepts of financial reporting
• Intermediate financial accounting
• Accounting information systems
• Data-based decision making
• Staff development
• Customer satisfaction
• General bookkeeping skills
• Organizational and planning
• Written and oral communication
• Proficient using Square Invoices

Accounts Payable Skills for Your Resume

Moving on, it’s time to audit the Skills section of your resume .

Do you know your way around a purchase order? Can you fill out an expense report? Are you able to review invoices?

These are some of the hard skills that an employer would be on the lookout for in an Accounts Payable Specialist candidate.

Don’t forget to account for your soft skills as well. There are a few that will stand out on a resume for Accounts Payable Sanager, Specialist, or Coordinator, such as organizational skills .

Soft Skills

• Analytical skills
• Math skills
• Communication skills

Hard Skills

• Reconciling
• General ledger entry
• Advanced Excel ability
• Proficient in Quickbooks
• Knowledge of trade credit terms
• Vendor management
• Regulatory compliance
• Understanding of cash conversion processes

If analytical skills in your strength , and you’re an expert in various types of accounting and bookkeeping software , you might add a separate list of those technical skills:

• Oracle NetSuite

A nice balance between hard and soft skills, with possibly an added list of technical know-how, will certainly prop up your resume.

But we’re not quite closing the books on this resume guide just yet.

Listing Your Education on Your Accounts Payable Resume

Some people might not know their assets from their expenses, but everyone should know that having the right education is extremely important in this sector of work.

You should add that you received a degree , but don’t add your GPA unless it’s over 3.6 , and don’t add any information unrelated to being an Accounts Payable Specialist.

Experienced candidates (as well as in other business and accounting related professions, such as business analyst or financial analyst ) can simply add the Education section like this:

Bachelor of Arts in Accounting ,

University of North Carolina | Greensboro, NC

2017 – 2020

Education Section for Inexperienced Candidates

On the other hand, if you do not have much or any experience in the field, you can add some equity to your Education section . In this situation, the entry might look more like the below example. You can include your relevant coursework , projects and student associations.

BA Accounting

• Relevant coursework: managerial accounting, cost accounting, tax concepts, auditing, and accounting systems
• Electives in business finance, business analytics, and investments.
• Delta Sigma Pi

As an inexperienced Accounts Payable Specialist, take the time to invest in your education section to give hiring managers all the details that help to make you a star candidate.

Extra Sections Worth Investing in for Your Accounts Payable Resume

Another way to gain an edge on the competition? Add any related certifications or achievements . You may also be a member of an official organization or association, which demonstrates that you are interested in what you do and will likely be motivated to keep improving.

Memberships

Being a member of a professional organization shows your dedication to and interest in the field, and your resume can surely profit from this information

Some organizations and associations you might list are:

• Accounts Payable Association (APA)
• Association for Financial Professionals (AFP)
• International Accounts Payable Professionals (IAPP)
• National Association of Purchasing & Payables (NAPP)
• National Association of Certified Public Bookkeepers (NACPB)

Professional Certifications

Relevant professional certifications , awards, and achievements are some details that can add equity to your resume.

Some notable certifications you should add in your extra section would be:

• Certified Accounts Payable Professional (CAPP)
• Certified Accounts Payable Associate (CAPA)
• Certified Public Accountant (CPA)
• NACPB Bookkeeping Certification
• NACPB Accounting Analysis certification
• NACPB QuickBooks Online certification

Volunteering, Hobbies & Interests

Generally, volunteer experiences and hobbies/interests can be added here if they are relevant to the Accounts Payable role . Have you served as treasurer of a community organization? Are you creating Excel spreadsheets to help your elderly neighbours with their personal finances? 

Even if your hobbies and interests do not exactly match the role of an Accounts Payable role or accounting practices, you might be able to put them in. use your common sense, and furthermore, it never hurts to display diversification on your resume!

Those are the kind of summaries and objectives that could show potential employers that you will be a credit to their accounts department.

Now that you have all the details about how to create an effective Accounts Payable Specialist resume, filled with all of your assets and covering all variables, you’re ready to go!

Remember, to generate the most accurate and effective resume, be sure to follow these steps:

• Lead off with a powerful career objective or professional summary .
• Detail past work duties, responsibilities, and accomplishments in the Experience section, including metrics and measurable achievements.
• Include relevant coursework and projects if you have no prior accounts payable experience.
• Highlight your skills over experience if you are just starting out
• Include any relevant awards, achievements, memberships, or hobbies/interests in the extra sections.

Once you know the ideal way to write a resume that shows potential employers your present value and that you’ll provide a great return on investment, you should be a lock to be a top candidate for any accounts payable position.

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• • Administered timely processing of over 5000 vendor invoices every month, improving payment efficiency by 18%
• • Coordinated routine expense audits, resulting in 15% reduction in non-complaint expenses
• • Implemented an improved vendor communication system, elevating vendor satisfaction score by 10%
• • Contributed to month-end close activities by effectively managing unpaid invoices, decreasing arrears by 30% in the first quarter
• • Monitored outstanding invoices effectively, reducing overdue payments by 28% in the first year
• • Analyzed over 100 customer accounts for payment discrepancies, helping the team rectify 90% of errors
• • Assisted in the development of an automated invoice system, reducing manual processes by 40%
• • Contributed to the preparation of monthly departmental expense reports leading to more efficient budget management
• • Assisted in streamlining processes by digitizing over 2000 financial documents
• • Participated in quarterly financial audit, resulting in clean audit results for the accounting department

5 Accounts Payable Specialist Resume Examples & Guide for 2024

Your accounts payable specialist resume must highlight your proficiency in managing financial records and processing invoices efficiently. Detail your experience with industry-standard accounting software and your ability to maintain accurate financial documentation. Furthermore, showcase your strong organizational skills and your capacity for handling multiple projects concurrently. Your resume should reflect your aptitude for problem-solving and your knack for cultivating professional vendor relationships.

All resume examples in this guide

Traditional

Resume Guide

Crafting a stellar accounts payable specialist resume format, the experience section of your accounts payable specialist resume: your professional journey, essential accounts payable specialist resume skills, choosing the right certifications and education for your accounts payable specialist resume, choosing between a resume summary or objective, enhancing your accounts payable specialist resume with additional sections, key takeaways.

An Accounts Payable Specialist often encounters the challenge of effectively highlighting their analytical skills and attention to detail, which are critical for managing accounts, spotting discrepancies, and ensuring timely payments. Our guide assists in addressing this challenge by providing industry-specific examples and proven strategies to showcase these skills, thus ensuring your resume stands out to hiring managers.

Dive into this guide to learn how to craft a accounts payable specialist resume that offers recruiters a clear view of your career journey:

• Draw from our accounts payable specialist resume samples, highlighting top skills, certifications, and more.
• Illuminate the potential impact you can bring to an organization through your resume summary and experience.
• Spotlight your unique accounts payable specialist expertise, emphasizing tangible results and standout achievements.

Recommended reads:

• Payroll Director resume
• Staff Accountant resume
• Billing Specialist resume
• Payroll Analyst resume
• Payroll Manager resume

Navigating the maze of resume formatting can be challenging. But understanding what recruiters prioritize can make the process smoother.

Wondering about the optimal format, the importance of certain sections, or how to detail your experience? Here's a blueprint for a polished resume:

• Adopt the reverse-chronological resume format . By spotlighting your latest roles upfront, you offer recruiters a snapshot of your career trajectory and recent accomplishments.
• Your header isn't just a formality. Beyond basic contact information, consider adding a link to your portfolio and a headline that encapsulates a significant achievement or your current role.
• Distill your content to the most pertinent details, ideally fitting within a two-page limit. Every line should reinforce your candidacy for the accounts payable specialist role.
• To preserve your resume's layout across different devices and platforms, save it as a PDF.

Upload your resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Your resume will likely be processed by an Applicant Tracking System (ATS). Ensure your header, summary, or objective incorporates essential skills required for the role.

Don't forget to include these six sections on your accounts payable specialist resume:

• A header for your contact details and a summary that highlight your alignment with the accounts payable specialist job you're applying for
• An experience section that explains how you apply your technical and personal skills to deliver successful results
• A skills section that further highlights how your profile matches the job requirements
• An education section that provides your academic background
• An achievements' section that mentions any career highlights that may be impressive, or that you might have missed so far in other resume sections

What recruiters want to see on your resume:

• Accounts Payable Experience: Evidence of previous experience managing accounts payable, including processing invoices, maintaining vendor relationships, and general ledger reconciliation.
• Software Proficiency: Familiarity with accounting software (like QuickBooks, SAP) and proficiency in Microsoft Excel for handling large data sets, creating spreadsheets, and generating reports.
• Attention to Detail: Ability to accurately process high volumes of invoices and payments while minimizing errors, demonstrating strong organizational and detail-oriented skills.
• Communication Skills: Capabilities to effectively liaise with both internal stakeholders and external vendors, resolving any disputes or discrepancies promptly and professionally.
• Understanding of Regulatory Compliance: Knowledge of applicable financial regulations and standards, understanding the importance of confidentiality and adherence to data protection guidelines.
• Color on Resume
• Resume Icons

The experience section is your platform to narrate your professional story. Recruiters scrutinize this section to gauge your unique value proposition.

Here are five steps to craft a compelling experience section:

• Highlight relevant roles, including the company, role description, and tenure, supported by up to six bullet points per role.
• Emphasize tangible outcomes of your contributions, using quantifiable metrics where possible.
• Integrate positive feedback or endorsements to bolster your claims.
• Ensure verb tense consistency when detailing responsibilities.
• Summarize significant achievements relevant to each role.

Explore how seasoned accounts payable specialist professionals have crafted their experience sections to secure roles at industry-leading firms.

• Managed accounts payable processes for a high-volume manufacturing company, processing an average of 500 invoices per week.
• Implemented an automated invoice approval system, resulting in a 30% reduction in processing time and improved accuracy.
• Collaborated with vendors to resolve payment discrepancies, ensuring timely and accurate payments.
• Generated weekly aging reports and implemented proactive measures to minimize delinquent payments.
• Assisted in the preparation of financial statements, providing accurate and reliable data for analysis and reporting.
• Processed and reconciled invoices, purchase orders, and expense reports, ensuring compliance with company policies and procedures.
• Created and maintained vendor records, including accurate contact information and payment terms.
• Collaborated with cross-functional teams to resolve billing discrepancies and address vendor inquiries.
• Assisted in the implementation of a new accounts payable system, resulting in streamlined processes and increased efficiency.
• Performed monthly closing activities, including accruals and account reconciliation.
• Processed and coded invoices, verified supporting documentation, and obtained proper approvals before payment.
• Managed the accounts payable email inbox, responding to vendor inquiries and resolving issues promptly.
• Assisted in the migration of the accounts payable system to a cloud-based platform, resulting in improved accessibility and data security.
• Conducted periodic audits to ensure compliance with internal controls and identify areas for process improvement.
• Collaborated with the procurement team to negotiate favorable payment terms and discounts with vendors.
• Processed and matched invoices with purchase orders and receiving documents, ensuring accurate and timely payments.
• Reconciled vendor statements and resolved discrepancies to maintain positive relationships.
• Managed the petty cash fund and prepared expense reports for reimbursement.
• Assisted in the implementation of electronic payment methods, reducing processing time and improving efficiency.
• Participated in cross-functional projects to streamline accounts payable processes and reduce manual tasks.
• Verified and entered invoices into the accounting system, ensuring accuracy and proper coding.
• Prepared monthly reports on outstanding payables and aging analysis for management review.
• Assisted in the annual audit by providing supporting documentation and explanations for accounts payable transactions.
• Maintained organized filing systems, both physical and digital, to facilitate easy retrieval of documents.
• Collaborated with the purchasing department to resolve pricing and quantity discrepancies with suppliers.
• Manage the full-cycle accounts payable process, including invoice processing, vendor communication, and payment disbursement.
• Implemented a digital document management system, reducing paper usage by 50% and improving efficiency.
• Developed and maintained strong relationships with vendors, negotiating favorable payment terms and resolving issues promptly.
• Collaborated with the finance team to streamline the month-end closing process, resulting in faster financial reporting.
• Assisted in the implementation of an automated expense tracking system, improving accuracy and reducing processing time.
• Processed a high volume of invoices on a daily basis, ensuring accuracy and adherence to company policies.
• Assisted with the implementation of a new accounts payable software, providing training to other team members.
• Collaborated with cross-functional teams to identify cost-saving opportunities and improve vendor relationships.
• Conducted regular audits to ensure compliance with internal controls and government regulations.
• Participated in process improvement initiatives, resulting in streamlined workflows and increased productivity.
• Processed and coded invoices, verified accuracy, and resolved discrepancies with vendors.
• Maintained accurate records of accounts payable transactions and ensured proper filing for audit purposes.
• Assisted in the preparation of annual budgets and forecasts, providing valuable insights into cash flow projections.
• Collaborated with the finance team to reconcile accounts payable-related general ledger accounts.
• Provided support during the implementation of a new ERP system, assisting with data migration and testing.
• Processed and audited high-volume invoices, purchase orders, and expense reports with a focus on accuracy and timeliness.
• Reviewed and resolved vendor inquiries regarding outstanding payments resulting in improved vendor relationships.
• Implemented process improvements to streamline accounts payable procedures and reduce payment errors.
• Contributed to month-end closing activities, including accruals and account reconciliation.
• Assisted in the preparation of financial reports and analysis for management review.
• Managed the full-cycle accounts payable process, ensuring accuracy and adherence to company policies.
• Streamlined the vendor onboarding process, resulting in reduced setup time and improved efficiency.
• Collaborated with cross-functional teams to resolve payment discrepancies and address vendor inquiries promptly.
• Implemented a vendor performance evaluation system, resulting in improved supplier selection and cost management.
• Led a project to digitize accounts payable records, improving accessibility and reducing storage costs.

Quantifying impact on your resume

• Include the total amount of invoices you've processed per month or year, showcasing your workload handling capabilities.
• List any significant reduction in invoice processing time due to efficiency measures you introduced, displaying your initiative and problem-solving skills.
• Highlight the percentage decrease in late payments after implementing organizational tactics or new software, demonstrating your impact on the company's financial health.
• Specify the volume of vendor accounts you managed effectively, representing your multitasking and relationship management skills.
• Mention if you have reduced costs by negotiating discounts with suppliers, illustrating your negotiation skills and savings achieved.
• Indicate the number of payment errors you have identified and rectified, showing your attention to detail and ability to avoid potential financial losses.
• Document any successful automation initiatives in terms of percentage process acceleration, proving your adaptability and tech-savviness.
• Report any increase in supplier satisfaction scores during your tenure, indicating your interpersonal skills and focus on stakeholder satisfaction.

Building a accounts payable specialist resume when experience is sparse

If you're light on relevant experience, consider highlighting:

• Short-term roles or internships undertaken during your academic years.
• Contractual roles, emphasizing their relevance and the outcomes achieved.
• Alternative resume formats, such as functional or hybrid, that spotlight your skills.
• Research roles, especially if they involved significant projects or if your contribution was pivotal to the project's success.
• How to Write Your First Job Resume Guide
• Job Shadowing on Resume

Boost your resume by focusing on the practical aspects of each job requirement. While it's good to have job-related keywords on your resume, ensure they're backed by action verbs and quantifiable data. This gives recruiters a clear picture of your accounts payable specialist professional journey.

When recruiters review accounts payable specialist resumes, they're looking for a mix of technical know-how and personal attributes.

Technical skills demonstrate your proficiency in specific tools or tasks. They indicate if you're ready to jump into the role or if you'll need extensive training.

On the other hand, soft skills reflect your interpersonal abilities. They show how you'll fit into a team or company culture.

To effectively present these skills on your resume:

• Design a skills section that highlights both your technical and interpersonal strengths.
• Provide examples where you've applied these skills, such as projects or tasks.
• For soft skills, describe situations where they've been crucial to your success.
• Use metrics, like improved efficiency or positive feedback, to validate your skills.

For inspiration, explore the preferred skills of leading accounts payable specialist professionals.

Top skills for your accounts payable specialist resume

Accounting software proficiency

Accounts payable procedures knowledge

General ledger management

Financial reporting

Invoice processing

Audit support

ERP systems (like SAP, Oracle)

Taxation understanding

Microsoft Office Suite (Excel, Word, Outlook)

Attention to detail

Time management

Problem-solving skills

Organizational skills

Communication skills

Collaboration and teamwork

Critical thinking

Adaptability

Confidentiality

Sometimes, basic skills mentioned in the job ad can be important. Include them in your resume, but don't give them too much space.

Your education section can highlight skills and experiences perfect for the job.

• List college or university degrees with the school name and dates.
• If you're still studying, mention your expected graduation date.
• Think twice before adding unrelated degrees. Space on your resume is precious.
• Discuss educational achievements if they boost your job relevance.

There are many certifications out there. Which ones should you include?

• List your main degree in a separate section with the school name and dates.
• Only add certifications that highlight your skills and experience.
• Place unique or recent certifications near the top.
• Add a brief description to certifications if it helps show your skills.

Remember, it's not about quantity but relevance.

Best certifications to list on your resume

• Certified Accounting Technician (CAT) - International Federation of Accountants

List your degrees in reverse order, starting with the newest. A recent PhD or unique field could set you apart.

• GPA on Resume
• Cum Laude on Resume

Many accounts payable specialist candidates ponder whether to include a resume summary or objective.

Here's a breakdown:

• A Resume objective outlines your career aspirations. It tells recruiters why you're applying and the value you can bring.
• A Resume summary offers a snapshot of your significant achievements, giving a quick overview of your expertise.

New professionals might lean towards an objective, while seasoned experts might prefer a summary. Whichever you choose, ensure it's tailored to the role.

For inspiration, review examples from established accounts payable specialist professionals.

Resume summary and objective examples for a accounts payable specialist resume

• Seasoned finance professional with 10 years of experience managing accounts payable operations for Fortune 500 corporations. Demonstrates a keen understanding of accounting principles and proficiency in software such as SAP and Oracle. Increased efficiency by 20% through process improvements.
• Highly meticulous professional with over 15 years of experience, including 8 years in accounts payable management within retail sector. Notable expertise in QuickBooks and Excel, coupled with a proven track record of implementing cost-saving measures, reducing discrepancies by 30%.
• Highly organized individual transitioning from an administrative background, bringing excellent communication skills and attention to detail. Holds a Bachelor's degree in Finance and has completed coursework in account reconciliation and financial reporting. Seeking to leverage these skills to manage accounts payable operations.
• Dynamic professional making a career switch from project management to accounts payable, armed with an MBA and strong analytical skills. Acquired proficient knowledge in accounting software during studies and seeks to apply these skills in managing invoices and payments.
• Recent graduate with a B.Com degree and a major in Finance aiming to start a career in accounts payable. Strong emphasis on detail-oriented tasks and mathematical accuracy during education. Eager to apply academic knowledge to real-world financial scenarios at a growth-oriented firm.
• Aspiring Accounts Payable Specialist with internship experience in the finance sector. Possesses an Academic Excellence award in Accountancy and adept knowledge of MS Office Suite. Desires to utilize this knowledge base and enthusiasm to contribute effectively to a dynamic business environment.

Make your accounts payable specialist resume truly distinctive by adding supplementary sections that showcase:

• Awards that underscore your industry recognition.
• Projects that bolster your application's relevance.
• Hobbies , if they can further your candidacy by revealing facets of your personality.
• Community involvement to highlight causes you champion.
• Structure your resume to spotlight career highlights and relevance to the role.
• Keep your resume concise, prioritizing relevant experiences.
• Detail specific achievements that showcase your suitability for the role.
• Both technical and interpersonal skills should be evident throughout your accounts payable specialist application.

Looking to build your own Accounts Payable Specialist resume?

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6 Accounts Payable Resume Examples - Here's What Works In 2024

Every business has monetary transactions. they may better understand their development and improve their operations by keeping track of these transactions. to do so, they need an account-payable team within this guide, we created downloadable resume templates to show what a successful accounts payable resume can look like. our tips add a professional touch to resumes, so ensure to use them.

Almost all firms must do some sort of accounting. By keeping track of transactions and keeping an eye on cash flow, businesses normally manage their finances. They frequently also examine financial data to learn more about the state of the company.

Financial services related to payments or money outflows are provided by the accounts payable department. They deal with paying vendors, recording and analyzing outflows whereas account payable experts can analyze and provide solutions to optimize the business further. 

The U.S. Bureau of Labor Statistics projects that within a decade, employment in financial management will expand by 6%. In this growing profession, you need to be great with numbers and have a logical and statistical approach to analyzing data. 

Let’s look at some resume examples to up your chances of getting hired as an accounts payable personnel.

Accounts Payable Resume Templates

Jump to a template:

• Accounts Payable Manager
• Accounts Payable Supervisor
• Accounts Payable Clerk
• Accounts Payable Officer
• Accounts Receivable

Jump to a resource:

• Keywords for Accounts Payable Resumes

Accounts Payable Resume Tips

• Action Verbs to Use
• Related Finance Resumes

Get advice on each section of your resume:

Template 1 of 6: Accounts Payable Manager Resume Example

Overlooking clerks and accountants is an account-payable manager. These managers perform various tasks such as managing all account payable activities, maintaining and tracking financial reports along with ensuring timely invoice generation for vendors of the business. As an accounts payable manager, you’re going to be juggling many responsibilities such as creating numerically accurate records, communicating efficiently between vendors and the company, and leading your team to success. Review this accounts payable manager resume template and inspire your own:

We're just getting the template ready for you, just a second left.

Tips to help you write your Accounts Payable Manager resume in 2024

   showing leadership abilities will highlight your managerial skill set..

Managers need to be natural leaders that can outshine any problem that their team faces. Include accomplishments your team achieved while working under your direction, and don't be afraid to mention jobs that are directly related to the one you're looking for so the employer knows they can rely on you.

   List important credentials and certificates in finance and accounting.

You might need to utilize specific types of software in your day-to-day tasks as an accounting manager. Make a special skills section on your resume to list your knowledge of applications like Microsoft Access and TeamViewer. List any accounting certificates like CPA and CGMA if you have them!

Skills you can include on your Accounts Payable Manager resume

Template 2 of 6: accounts payable supervisor resume example.

An accounts payable supervisor makes sure that vendor bills and expenditure vouchers are paid on time, keep correct financial records, and generates control reports. creates the accounts payable register and associated reports on time. You need to meticulously distribute your workload to ensure the entire financial cycle runs smoothly, and great communicative skills help. Here is an accounts payable supervisor resume template to help you get the job:

Tips to help you write your Accounts Payable Supervisor resume in 2024

   show past successes by using strong action words related to accounting..

When describing how you performed similar duties in your past work experience, make sure to use strong action verbs. To highlight your accounting expertise, use words like "invoiced," "supervised," and "reconciled". They also help recruiters understand that you are familiar with your line of work.

   Include your academic background in finance, economics, or accounts.

You won't have as much job experience to add to your resume at the start of your accounting career, so put more emphasis on your education, particularly if you have an accounting and finance degree. A strong GPA and any academic honors you've received may demonstrate your commitment and work ethic.

Skills you can include on your Accounts Payable Supervisor resume

Template 3 of 6: accounts payable clerk resume example.

Accounts payable clerks are hands-on employees of the accounts payable department. Their work-life revolves around receiving, processing, and verifying invoices that the business gets from its vendors. They often possess great knowledge about accounting software which makes them proficient at their processing jobs. Additionally, they keep track of purchase orders and handle payments that suppliers or customers send to the business' accounting division. Your resume needs to show that you are organized, attentive to minor details, and can do more in less time. Showing you are capable of multi-tasking is a great way to get recruiters to notice your profile and move you to the next stage of the recruitment process. Look at what a successful accounts payable clerk resume template should look like:

Tips to help you write your Accounts Payable Clerk resume in 2024

   scatter hard skills throughout your work experience section..

It’s always a good idea to add a skill section in your resume where you can bullet important tools that you are proficient in using such as Microsoft Office, QuickBooks, and Oracle. You can include your typing speed as well to show that you can generate many invoices and receipts in short periods of time.

   List any relevant clerical experiences and achievements.

Your resume should never be empty of work experiences or achievements within those positions. Having past expertise in the sector usually makes you a stronger contender, even when entry-level accounting clerk opportunities are available. The best way to demonstrate to hiring managers that you are a fantastic fit for their organization is through the clerk roles you've held in the past on your resume.

Skills you can include on your Accounts Payable Clerk resume

Template 4 of 6: accounts payable officer resume example.

Businesses must understand the larger picture. Simply put, they are interested in learning how lucrative their company is and how to increase earnings by minimizing cash leaks in their payment systems. An accounts payable officer may provide a company with the binoculars it needs to see everything. AP Officers are employees that deal with stock management, financial records, and accounting in liaison with suppliers and finance officers. They are responsible for processing invoices to suppliers and obtaining products or services against those invoices. AP Officers can maintain historical records of the company finances and can then create reports on the performance. A bachelor's degree in finance and accounting can aid you in landing a job as an AP Officer because you need great financial knowledge to perform the job well. Let’s see an AP Officer resume template:

Tips to help you write your Accounts Payable Officer resume in 2024

   promotions show the potential for growth and passion in a career..

Past advancements indicate that you are an excellent worker with the ability to succeed. To advance in any career, you must be proactive and driven, and these same traits are crucial if you want to become a leading officer. Mentioning your promotions hints at your abilities in a positive light.

   Use numbers to highlight accounts payable successes in your resume.

Recruiters can think statistically and judge your profile based on numbers that measure your skill as an AP clerk. Regarding previous jobs, you should use percentages to describe the amount of cost reduction you achieved as well as the number of L&D specialists you had on your team. Such minor particulars can significantly improve your CV!

Skills you can include on your Accounts Payable Officer resume

Template 5 of 6: accounts receivable resume example.

An accounts receivable role is integral to a company's financial health. You're the gatekeeper of incoming funds, and your management skills directly impact the company's cash flow. While the industry is becoming increasingly digital, speed and accuracy remain paramount, so resume-wise, you need to portray a blend of technical skill and precision thinking. The market for accounts receivable roles is competitive. Today, companies typically look for candidates with a mix of traditional accounting skills, familiarity with modern financial software, and data-analysis abilities. When drafting your resume, keep these requirements and trends in mind and frame your skills and experience accordingly.

Tips to help you write your Accounts Receivable resume in 2024

   emphasize your data proficiency.

Since the domain is increasingly data-driven, make sure to mention your familiarity with financial software like Quickbooks or Excel. Include any tangible achievements using these tools, like improving collection time or identifying revenue patterns.

   Detail your collection strategies

In accounts receivable roles, your ability to collect payment is a crucial skill. You should showcase your strategies for timely collection, such as maintaining positive customer relationships or negotiating payment plans, and their success rates on your resume.

Skills you can include on your Accounts Receivable resume

Template 6 of 6: accounts receivable resume example.

In the world of finance and accounting, Accounts Receivable (AR) is the key role that ensures the company's incoming cash flow. As an AR specialist, you're the one holding the strings to the company's collections, effectively making you an integral part of the firm's financial strength. Recently, there has been a strong desire for individuals who can utilize cutting-edge accounting software and have a keen eye for detail. When you're preparing your resume, remember, hiring managers are looking for someone who can seamlessly handle financial data, build strong relationships with clients, and contribute to the company's healthy cash flow.

   Show proficiency in accounting software

As an Accounts Receivable specialist, you need to display your proficiency in accounting software like QuickBooks or SAP. This demonstrates that you can effortlessly navigate through different platforms, thus ensuring efficiency and accuracy in your work.

   Emphasize your strong attention to detail

An Accounts Receivable role means dealing with a plethora of numbers daily. You should emphasize your strong attention to detail on your resume. Indicate past situations where your keen observation prevented financial mishaps or led to process improvements.

We spoke with hiring managers at companies like ADP, Intuit, and Robert Half who regularly recruit for accounts payable roles. They shared insider tips on what they look for in standout resumes for this position. The following tips incorporate their advice to help your resume rise to the top of the pile.

   Highlight your knowledge of accounting software

Hiring managers want to see that you're proficient with the tools of the trade. Showcase your expertise with accounting software commonly used in accounts payable:

• Experienced in processing invoices and payments using QuickBooks, NetSuite, and Xero
• Skilled in managing vendor accounts through SAP and Oracle Financials
• Proficient in Microsoft Excel for analyzing and reporting on accounts payable data

Avoid simply listing the software names without context. Instead, tie them to specific responsibilities or achievements to demonstrate your knowledge.

   Quantify your impact with metrics

Numbers speak louder than words on an accounts payable resume. Hiring managers look for concrete examples of how you've made an impact in your role:

• Processed an average of 200 invoices per month, ensuring 98% were paid within net 30 terms
• Identified and resolved discrepancies for over $50,000 in outstanding payments
• Implemented new processes that reduced invoice processing time by 20%

Compare this to a resume that describes responsibilities without metrics:

• Processed invoices and payments
• Resolved payment discrepancies
• Made process improvements

Aim to include at least 3-4 measurable achievements for each role.

   Show progression and leadership

Hiring managers want to see growth and initiative in your career. Highlight any promotions, leadership roles, or times when you stepped up:

• Promoted to Senior Accounts Payable Specialist after one year, taking on additional responsibilities in vendor management and team training
• Volunteered to lead transition to new invoice processing system, collaborating with IT to ensure smooth rollout
• Mentored and trained two new hires in accounts payable processes and best practices

If your job title didn't change, you can still show progression by emphasizing how your responsibilities or scope expanded over time.

   Include accounting certifications

Industry certifications demonstrate your commitment to accounts payable as a career path. Some key certifications valued by employers include:

• Certified Accounts Payable Professional (CAPP)
• Fundamental Payroll Certification (FPC)
• Certified Bookkeeper (CB)

Certified Accounts Payable Professional with 5+ years of experience processing high-volume payables for multiple client accounts. Skilled in identifying process inefficiencies and implementing solutions to streamline workflows.

Certifications can be highlighted in your professional summary, skills section, or education section. Including them will help you stand out from candidates who don't have these extra credentials.

   Match your skills to the job description

Many companies use applicant tracking systems (ATS) to automatically scan resumes for relevant keywords. To increase your chances of passing the ATS, closely review the job posting and match your resume language to the skills and qualifications listed:

If a job description mentions:

• Entering and processing vendor invoices
• Collaborating with purchasing to resolve PO issues
• Assisting with month-end close procedures

Your resume should include these same keywords:

• Entered and processed up to 50 vendor invoices daily using QuickBooks
• Collaborated with purchasing department to resolve discrepancies between POs and receiving reports
• Assisted accounting team with month-end close procedures, including bank reconciliations and journal entries

   Demonstrate problem-solving skills

Accounts payable isn't always straightforward. Hiring managers look for candidates who can handle challenges and discrepancies that arise. Show how you've used problem-solving skills to navigate tricky situations:

• Investigated and resolved a billing issue with a key vendor, resulting in a $5,000 credit to our account
• Proactively identified and corrected errors in payment entry, preventing over $10,000 in incorrect payments
• Collaborated with internal stakeholders to improve communication flow and reduce invoice processing errors by 15%

Avoid vague descriptions that don't give insight into your critical thinking process:

• Handled payment issues
• Corrected errors
• Improved communication

The more specific you can be about the problems you solved and the outcomes you achieved, the stronger your resume will be.

Writing Your Accounts Payable Resume: Section By Section

  header, 1. keep it simple and professional.

Your header should be clean, easy to read, and professional. Avoid using flashy colors, graphics, or unconventional fonts that could distract from your qualifications.

Here's an example of a well-formatted header for an accounts payable resume:

• Accounts Payable Specialist
• [email protected] | 555-123-4567 | linkedin.com/in/johndoe

In contrast, here's an example of a poorly formatted header:

• JOHN DOE - ACCOUNTS PAYABLE GURU
• 🏠 123 Main St, Anytown, USA 12345 📞 555-123-4567 💌 [email protected]

2. Include your professional title

If you have a professional title that's relevant to the accounts payable role you're seeking, consider including it in your header. This can give hiring managers a quick snapshot of your expertise.

For example:

John Doe Senior Accounts Payable Specialist [email protected] | 555-123-4567 | New York, NY

However, avoid using titles that are too long or don't accurately reflect your current level of experience, such as:

John Doe Experienced Accounts Payable Professional with 10+ Years of Experience [email protected] | 555-123-4567 | New York, NY

3. Use separators consistently

When listing your contact details, use consistent separators to make your header easy to scan. Common separators include pipes (|), bullets (•), or dashes (-).

Here's an example of consistent separator use:

• John Doe | [email protected] | 555-123-4567 | New York, NY
• Jane Smith • [email protected] • 555-987-6543 • Los Angeles, CA

Inconsistent separators can make your header look sloppy:

• John Doe | [email protected] • 555-123-4567 - New York, NY
• Jane Smith, [email protected] | 555-987-6543, Los Angeles, CA

  Summary

When writing your resume for an accounts payable role, the summary section is optional. While it can be a helpful way to provide additional context or highlight key qualifications, it's not a requirement. In fact, some hiring managers prefer to dive straight into your work experience and skills. If you do choose to include a summary, make sure it's concise and tailored to the specific accounts payable position you're targeting.

One thing to avoid in your summary (and throughout your resume) is an objective statement. These are outdated and take up valuable space without adding much value. Instead, focus on crafting a compelling summary that showcases your most relevant experience and skills.

To learn how to write an effective resume summary for your Accounts Payable resume, or figure out if you need one, please read Accounts Payable Resume Summary Examples , or Accounts Payable Resume Objective Examples .

1. Highlight your accounts payable expertise

When writing your summary for an accounts payable role, it's crucial to showcase your directly relevant experience. Hiring managers want to see that you have a strong foundation in accounts payable processes and procedures. Highlight your expertise in areas such as:

• Invoice processing and verification
• Payment processing and reconciliation
• Vendor management and communication
• Accounting software proficiency (e.g., QuickBooks, SAP)

By emphasizing your accounts payable-specific skills, you demonstrate your qualifications for the role. For example:

Experienced accounts payable specialist with 5+ years of experience processing invoices, managing vendor relationships, and ensuring timely payments. Proficient in QuickBooks and SAP, with a proven track record of improving payment accuracy and efficiency.

2. Quantify your impact and achievements

When possible, use numbers and metrics to quantify your impact in previous accounts payable roles. This helps hiring managers understand the scope of your responsibilities and the value you brought to your past employers. For instance:

• Processed invoices and managed vendor relationships
• Improved payment accuracy and efficiency

While these examples mention relevant responsibilities, they don't provide context or highlight the impact of your work. Instead, try something like:

• Processed an average of 200 invoices per month, ensuring 98% accuracy and compliance with company policies
• Implemented new payment processes that reduced processing time by 30% and saved the company $50,000 annually

By quantifying your achievements, you give hiring managers a clearer picture of your capabilities and the potential value you can bring to their organization.

  Experience

The work experience section is the heart of your resume. It's where you show the impact you've made at your previous jobs. For accounts payable roles, this section is especially important to demonstrate your ability to manage financial transactions, maintain accurate records, and collaborate with various departments.

Let's break down the key steps to write an effective work experience section for your accounts payable resume:

1. Use reverse-chronological order

Start with your most recent or current job at the top, and work backwards. This way, hiring managers can quickly see your career progression and your latest achievements.

Here's an example of what this looks like:

• Accounts Payable Specialist, XYZ Company, 2019-Present
• Accounts Payable Clerk, ABC Corporation, 2016-2019

Avoid listing your jobs in a random or non-chronological order, like this:

• Accounts Payable Intern, DEF Inc., 2014-2015

2. Highlight relevant accomplishments with metrics

Instead of simply listing your job duties, focus on the results and impact you've made. Quantify your achievements whenever possible.

Here are some examples:

• Processed an average of 500 invoices per month, ensuring 98% were paid within net 30 terms
• Identified and resolved discrepancies, saving the company $50,000 annually
• Implemented a new accounts payable system, reducing processing time by 20%

Avoid vague or generic statements that don't provide any real insight, such as:

• Responsible for processing invoices
• Handled vendor inquiries

3. Showcase your technical skills and tools

Mention the specific accounting software, ERP systems, and tools you've used in each role. This helps employers quickly see if you have experience with the technologies they use.

Proficient in SAP, Oracle NetSuite, and Microsoft Dynamics GP. Skilled in using Concur for expense management and AvidXchange for automated invoice processing.

Avoid simply listing the tools without context, like:

Instead, weave them into your accomplishments or create a "Skills" subsection under each job.

4. Tailor your experience to the job

Review the job posting carefully and prioritize the experiences and skills that are most relevant to that specific role.

For example, if the job emphasizes vendor relations, you could say:

• Maintained positive relationships with over 50 vendors, resolving issues and ensuring timely payments
• Collaborated with procurement team to onboard new vendors and update payment terms

If the job focuses more on financial analysis, highlight experiences like:

• Conducted monthly spend analysis to identify cost-saving opportunities
• Assisted with budget forecasting and year-end close processes

  Education

Your education section is a key part of your accounts payable resume. It shows hiring managers that you have the necessary background and training for the role. It also gives them a sense of your career trajectory and how your education has prepared you for this position.

1. Put your education section in the right spot

Where you place your education section depends on how far along you are in your career. Follow these guidelines:

• If you graduated within the last 1-2 years and don't have much relevant work experience yet, put your education section above your work history. Your degree is your strongest qualification at this stage.
• If you've been working for several years, put your education below your work experience. At this point, your work achievements matter more than your educational background.

2. Include relevant coursework if you're a recent graduate

If you don't have much work experience, listing relevant coursework can beef up your education section. This shows you have specific knowledge that applies to accounts payable jobs. For example:

• Courses: Accounting Principles, Financial Reporting, Auditing, Business Law
• Relevant Coursework: Accounts Payable & Receivable, Bookkeeping, Payroll Management

Leave off intro courses or electives that don't relate to accounting or finance. Avoid listing coursework if you graduated more than 2-3 years ago, as it's assumed you learned those skills on the job.

3. Keep it brief if you're a seasoned pro

When you reach a mid or senior level in your accounts payable career, your education section can be quite short. Hiring managers are more interested in your work accomplishments at this stage. A bad example for a senior AP manager:

Master of Accounting (2002-2004), Big Name University, Elite Town, NY Bachelor of Science in Business Administration (1998-2002), State College, Somewhere, PA Courses: Financial Accounting, Managerial Accounting, Auditing, Business Statistics, Operations Management, Marketing Management, Organizational Behavior

Instead, just include your degrees, majors, and graduation years (the years are optional). For example:

M.Acc., Accounting, Big Name University B.S., Business Administration, State College

Action Verbs For Accounts Payable Resumes

To improve your resume, use action words that help your accomplishments stand out. These action words can make a big difference and can talk about your abilities as an Accounts Payable employee in the best possible way. We have a list of action words that you can sprinkle throughout your resume and revamp!

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Accounts Payable Resumes

Skills for accounts payable resumes.

Not every person good at math is good at accounting. That’s why you must highlight that you are part of the latter. Having a skill section that can mention your diverse skill set including accounting, invoicing vendors, and recording financial reports is important. 

AP employees need to provide accurate statistical reports and ensure timely payments to all stakeholders in a timely fashion. For that, they need to be self-starters and quick at handling multiple tasks. Here’s our list of skills that we recommend adding to your AP resume: 

• Accounts Payable
• Account Reconciliation
• Online Advocacy
• Bank Reconciliation
• Financial Reporting
• Accounts Receivable (AR)
• Financial Accounting
• Management Information Systems (MIS)
• Vendor Management
• Accounts Payable & Receivable
• General Ledger
• Goods and Services Tax (GST)
• Tax Deducted at Source (TDS)
• Financial Analysis
• Account Management
• Invoice Processing
• Purchase Ledger
• Forecasting
• Purchase Orders

How To Write Your Skills Section On an Accounts Payable Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Accounts Payable Resumes

This word cloud highlights the important keywords that appear on Accounts Payable job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Other finance resumes, cost analyst.

Credit Analyst

Procurement

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• Career Blog

Accounts Payable Specialist Resume Example for 2024

Accounts payable specialists are the backbone of any business, ensuring that suppliers and vendors are paid accurately, on time, and in full. They are responsible for managing invoices, processing payments, and reconciling accounts. The role of an accounts payable specialist is critical to the success of any organization, and it is essential that they have a well-written resume to showcase their skills and experience.

The purpose of an accounts payable specialist resume is to highlight the candidate’s expertise in the field of accounts payable, including their knowledge of accounts payable processes, financial analysis, and vendor management. A well-written accounts payable specialist resume should also showcase the candidate’s ability to work under tight deadlines, multitask effectively, and problem-solve.

The importance of a well-written accounts payable specialist resume cannot be overstated. It is often the first interaction a candidate has with a potential employer, and it can significantly influence their chances of landing an interview. A well-crafted resume can help a candidate stand out from the competition and demonstrate their value to the organization. In addition, a well-written resume can provide insight into the candidate’s communication skills, attention to detail, and ability to organize and manage data.

In this article, we will provide an example of an accounts payable specialist resume that showcases the key skills and attributes that employers look for in a candidate. We will also provide tips and best practices for crafting a winning resume that will help you land your next job in accounts payable.

Resume Basics

A well-crafted resume is the key to landing your dream job as an Accounts Payable Specialist. Here are some basics to keep in mind when creating your resume:

Formatting guidelines

Formatting your resume appropriately can make all the difference. Here are some important considerations:

• Use a font size of 10-12 points for the body text.
• Use professional-looking fonts like Arial, Times New Roman, or Calibri.
• Use bullet points to highlight your skills and experience.
• Keep your resume to one page if possible.
• Use a consistent format throughout your resume.

Writing etiquette

Writing your resume correctly can help you stand out from other applicants. Here are some key things to keep in mind:

• Customize your resume for each job you apply for.
• Start with a strong objective or summary statement that highlights your skills and experience.
• Use action verbs to describe your accomplishments (e.g. managed, implemented, created).
• Be specific about the tasks and responsibilities you had in previous jobs.
• Use quantifiable results where possible (e.g. reduced expenses by 20%).

Common mistakes to avoid

There are some common mistakes that many job seekers make when creating their resume. Here are some pitfalls to avoid:

• Don’t include irrelevant information or experiences.
• Don’t use a generic objective statement.
• Don’t use first-person pronouns (e.g. I, me, my).
• Don’t list job duties without explaining your accomplishments in those roles.
• Don’t lie or exaggerate your skills or experience.

By following these guidelines for formatting, writing etiquette, and avoiding common mistakes, you can create a strong, compelling resume that stands out to hiring managers. Good luck on your job search!

Accounts Payable Specialist Job Description

An Accounts Payable Specialist is responsible for handling the financial dealings of a company including, but not limited to, processing invoices from vendors and ensuring all payments are made in a timely and accurate manner. The following are some of the major responsibilities and duties of an Accounts Payable Specialist:

Responsibilities and Duties

• Process and verify all incoming invoices and purchase orders from vendors
• Accurately enter all invoices into the accounting system
• Ensure timely payments to vendors to maintain good relationships
• Monitor and track all expenses and ensure they are allocated to the correct accounts
• Reconcile any discrepancies or issues with vendors in a timely manner
• Assist with month-end and year-end closings as required
• Maintain accurate financial records and documentation

Essential Skills and Requirements

To perform the duties of an Accounts Payable Specialist, the following essential skills and requirements are necessary:

• Attention to detail and accuracy
• Organizational skills
• Strong mathematical skills
• Ability to work under pressure and meet tight deadlines
• Excellent communication skills, both written and verbal
• Proficiency in accounting software, particularly with accounts payable modules
• Proficiency in Microsoft Excel

Industry-Specific Knowledge

In addition to essential skills and requirements, an Accounts Payable Specialist must have industry-specific knowledge of accounting principles, particularly with accounts payable processes. This includes the ability to understand and interpret financial statements, identify discrepancies, and resolve any issues accordingly. Accounts Payable Specialists should also be familiar with regulatory and compliance requirements, particularly in regards to tax and legal requirements.

Being an Accounts Payable Specialist requires excellent organizational skills, attention to detail, and strong mathematical abilities. Industry-specific knowledge is also essential to ensure compliance and accurate financial record-keeping. Incorporating all these elements into a compelling resume should attract potential employers in search of qualified Accounts Payable Specialists.

Resume Summary and Objective Statement

When it comes to creating an effective accounts payable specialist resume, the summary and objective statements are crucial sections that can make a significant impact. These sections serve as an introduction to the rest of the resume and provide recruiters with an overview of the candidate’s skills, accomplishments, and career goals. In this section, we will discuss the difference between a resume summary and objective statement, the best practices for writing them, and provide examples of effective statements.

Resume Summary vs. Objective Statement

A resume summary is a brief statement that highlights a candidate’s relevant skills, experience, and achievements. It is typically used by candidates with several years of experience in a particular field. A resume objective statement, on the other hand, is a more generalized statement that outlines a candidate’s career goals and aspirations. It is usually used by candidates who are starting their careers or changing industries.

Best Practices for Writing Summary and Objective Statements

When writing a summary or objective statement for an accounts payable specialist resume, here are some best practices to keep in mind:

• Keep it concise: Your statement should be no more than 2-3 sentences and focus on the most relevant information. Avoid including irrelevant details or information that does not add value to your candidacy.
• Use strong action words: Start your statement with strong action words that highlight your skills and achievements. Use active verbs such as “managed,” “implemented,” and “reduced” to demonstrate your accomplishments.
• Tailor it to the job: Customize your statement to align with the job description and requirements. Highlight the skills and experiences that directly relate to the job you are applying for.
• Showcase quantifiable achievements: Use numbers, percentages, and other metrics to demonstrate your accomplishments. This provides concrete evidence of your skills and helps you stand out from other candidates.

Examples of Effective Statements

Here are some examples of effective summary and objective statements for an accounts payable specialist resume:

Resume Summary Statement:

“Experienced accounts payable specialist with over 5 years of experience managing vendor relations, processing invoices, and reconciling accounts. Proficient in ERP systems and skilled at identifying and resolving discrepancies. Accurately maintains records and prepares timely reports to support financial analysis.”

Objective Statement:

“To obtain an accounts payable specialist position with a reputable organization where my skills and experience in managing and processing invoices and maintaining accurate records can be utilized. Looking forward to contributing to the financial success of the company by identifying and resolving discrepancies and improving vendor relationships.”

A well-written summary or objective statement can make a significant impact on your accounts payable specialist resume. By following the best practices outlined above and using effective examples, you can create a powerful statement that showcases your skills, experience, and career goals.

Professional Experience

When it comes to listing your work experience on your accounts payable specialist resume, it’s important to do so in a way that effectively showcases your expertise and relevance to potential employers. Here are some tips for doing just that:

How to List Work Experience Effectively

First and foremost, it’s important to list your work experience in reverse chronological order, starting with your most recent position and working backwards. This makes it easy for recruiters and hiring managers to follow the progression of your career and see your most recent accomplishments and responsibilities.

For each position, include the following information:

• Company name and location
• Employment dates (month and year)
• Bulleted list of responsibilities and accomplishments

Tips for Showcasing Relevant Information

When listing your responsibilities and accomplishments, it’s important to focus on information that is relevant to the accounts payable specialist job you’re applying for. Some tips for showcasing this information effectively include:

• Tailor your bullet points to match the job description. Look at the job posting and see what specific skills and responsibilities are mentioned, then make sure to highlight any relevant experience you have in those areas.
• Use numbers and metrics whenever possible. This helps to make your achievements more concrete and demonstrates the impact you had in your previous roles.
• Highlight any relevant certifications you hold. This is especially important if you have a certification related to accounts payable or finance, as it shows a dedication to your field.

Action Verbs to Use When Describing Duties and Accomplishments

When writing your bullet points for each position, it’s important to use strong action verbs that demonstrate your skills and accomplishments. Here are some examples:

• Processed and reconciled invoices, ensuring timely and accurate payments
• Resolved payment discrepancies, working closely with vendors to address any issues
• Implemented new accounts payable system, resulting in a 20% reduction in processing time
• Prepared financial reports and assisted with month-end close processes
• Conducted regular audits of accounts payable processes, identifying and addressing areas for improvement

By following these tips and using strong action verbs, you can effectively showcase your expertise and relevance as an accounts payable specialist in your resume’s professional experience section.

Education and Training Section

Accounts Payable Specialists are highly specialized professionals who have typically gained their skills and knowledge through a combination of education and on-the-job training. As such, listing your education and training in a clear and concise manner on your resume is essential to showcasing your qualifications and expertise in the field.

Information to include

In the Education and Training Section of your Accounts Payable Specialist resume, it’s important to include the following information:

• Name of the institution where you earned your degree or completed your training
• Type of degree or training program completed (e.g. bachelor’s degree in accounting, certificate in bookkeeping)
• Field of study or area of specialization
• Date of completion (month and year)

It’s also important to highlight any academic honors or accolades, such as Dean’s List or Cum Laude, that you may have received during your studies.

How to position education on the resume

When it comes to positioning your education on your resume, there are a few options to choose from. The most common placement is to list your Education and Training section directly after your Professional Experience section, as this allows potential employers to quickly see your qualifications and experience in the field.

Another option is to list your education and training at the top of your resume, above your Professional Experience section. This can be especially effective if you are a recent graduate or if your degree or training program is directly relevant to the position you are applying for.

Listing certifications and other relevant training

In addition to your formal education, you may also have gained certifications or completed other relevant training programs that have helped you develop your skills as an Accounts Payable Specialist. When listing these on your resume, follow these best practices:

• Include the name of the certification or training program
• Name of the certifying organization or training provider
• Any relevant details or achievements, such as a high score on a certification exam

Be sure to only list certifications and training programs that are directly relevant to the position you are applying for. This will help to demonstrate your expertise and knowledge in the field, while also showing that you are committed to ongoing professional development.

The Education and Training Section of your Accounts Payable Specialist resume is an important component that can help you stand out from other job applicants. By following these best practices for information to include, how to position your education, and listing your certifications and other relevant training, you can create a compelling resume that showcases your skills and qualifications to potential employers.

Technical Skills

As an Accounts Payable Specialist, your technical skills are extremely important to highlight on your resume. These skills are essential in this role and can help set you apart as a qualified candidate.

Including your technical abilities on your resume is important because it shows potential employers that you have the necessary software and system experience to excel in the role. This is particularly helpful if the company uses specific software and systems that you have experience with.

When listing your technical skills, it is important to focus on those that are most relevant to the job. Some examples of software and systems you may want to include are:

• Microsoft Excel

However, make sure to tailor your list to the specific job posting and company requirements. If they mention a specific software or system that you have experience with, make sure to include it on your list.

While listing your technical skills is important, it is equally important to highlight them in a way that catches the eye of the hiring manager. Here are some tips for effectively highlighting your technical abilities in your resume:

Use bullet points.  When listing your technical skills, use bullet points rather than paragraphs. This makes it easier for the hiring manager to scan and quickly identify your skills.

Be specific.  Rather than just listing a skill like “Microsoft Excel,” be specific about your level of expertise. For example, you could say “Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP.”

Use metrics.  Whenever possible, use metrics to show the impact of your technical skills. For example, if you improved a process using QuickBooks, include the percentage increase in efficiency.

Provide examples.  If you have completed any projects or tasks that demonstrate your technical skills, be sure to include them in your resume. This shows that you have practical experience rather than just theoretical knowledge.

By following these tips, you can effectively highlight your technical skills and demonstrate your value as an Accounts Payable Specialist.

Accomplishments and Achievements

When crafting your Accounts Payable Specialist resume, it’s important to emphasize your accomplishments and achievements. This is a great opportunity to showcase specific examples of how you’ve contributed to the company and add more value to your skills and experiences.

Examples of Accomplishments to Include

To help you get started, here are some potential accomplishments to include in your resume:

• Reduced invoice processing time by xx% by implementing automation tools and streamlining workflows
• Implemented a new vendor management system resulting in a xx% reduction in late payments and improved vendor relations
• Successfully resolved a dispute with a vendor that saved the company $xx,xxx in potential legal fees
• Trained and mentored new team members resulting in a xx% increase in productivity
• Created and implemented new policies and procedures that improved accuracy and efficiency in the accounts payable process
• Conducted a thorough audit of accounts payable records and identified and resolved xx discrepancies

Remember to choose accomplishments that are relevant to the position you’re applying for and demonstrate how you can add value to the company.

How to Highlight Achievements Effectively

When highlighting your accomplishments, make sure to follow these tips:

• Use bullet points to make your accomplishments stand out
• Use action verbs and specific quantitative details
• Format your accomplishments in a way that is easily readable
• Put your most impressive accomplishments first to catch the reader’s attention

Quantifying Accomplishments for Maximum Impact

To make your accomplishments even more impactful, it’s important to quantify them. This means putting a specific number or percentage to your achievements. For example, “Reduced invoice processing time by 40%.” This not only adds credibility but also shows the impact of your work.

Here are some ways to quantify your accomplishments:

• Percentage improvements or reductions (e.g., reduced processing time by 20%)
• Amount of money saved or earned for the company (e.g., saved the company $10,000 in vendor fees)
• Number of processes, policies, or procedures implemented (e.g., implemented new policies that improved accuracy by 30%)

Quantifying your accomplishments not only adds credibility but also helps the hiring manager understand the impact of your work.

Highlighting your accomplishments and achievements is crucial when creating a standout Accounts Payable Specialist resume. Be sure to choose relevant accomplishments, use action verbs and quantitative details, and quantify wherever possible to maximize the impact of your work.

Keywords and Phrases for Accounts Payable Specialist Resumes

As an Accounts Payable Specialist, having a well-crafted resume is essential to landing your dream job. One way to ensure that your resume is noticed by hiring managers and recruiters is by including relevant keywords and phrases that demonstrate your industry-specific knowledge and expertise.

Industry-specific Keywords and Phrases

To make your resume stand out from the pile, it’s crucial to include industry-specific keywords and phrases that are common in the accounting and finance field. Some examples of relevant keywords include:

• Accounts Payable
• Invoice Processing
• Vendor Management
• Expense Reports
• Account Reconciliation
• General Ledger
• Purchase Orders
• Payment Processing
• Audit Compliance

By incorporating these keywords into your resume, you’ll be demonstrating to potential employers that you have a solid understanding of the key functions of an Accounts Payable Specialist.

Tips for Finding and Including Keywords

The best way to identify industry-specific keywords and phrases is by conducting thorough research on the job description and the company you’re applying to. Look for keywords in the job posting, and use them in your resume to showcase that you meet the required qualifications.

Another useful tool for finding keywords is by using online job listing sites such as Indeed or Glassdoor. Look for similar job postings and highlight the most commonly used keywords and phrases.

Ideally, you should incorporate these keywords naturally throughout your resume. Strategic placement in the professional summary or job descriptions can make a difference in catching the recruiter’s eye.

Avoiding Overuse of Keywords

While it’s essential to use relevant keywords in your resume to stand out among other applicants, it’s equally important to avoid overusing them. Keyword stuffing, or using too many keywords, can make your resume appear unnatural and cause it to be immediately discarded by a recruiter.

Instead, focus on using keywords in a way that highlights your skills and experience in a substantial and meaningful way. Use action-oriented verbs and quantify your achievements to demonstrate your impact on previous roles.

Incorporating relevant keywords and phrases in your Accounts Payable Specialist Resume can make a positive first impression on hiring managers and increase your chances of being invited to an interview. Remember to conduct thorough research, use keywords strategically, and avoid overusing them to showcase your expertise as an Accounts Payable Specialist.

Additional Resume Tips and Tricks

A strong resume is crucial in making a good first impression on potential employers. Here are some additional tips and tricks to take your accounts payable specialist resume to the next level.

Maximizing Resume Readability

A cluttered, difficult-to-read resume can quickly turn off hiring managers. Here are some tips to ensure the readability of your resume:

• Choose a clean and simple font, such as Arial or Calibri, in a size between 10 and 12 points.
• Use bullet points to break up text and make it easy to scan.
• Organize your resume with clear headings and subheadings.
• Use plenty of white space to create visual interest and make your resume less overwhelming.

Customizing the Resume for each Job Application

Customizing your resume for each job application can improve your chances of standing out to potential employers. Here are some tips to help you tailor your resume:

• Read the job description carefully and highlight key skills and requirements.
• Use keywords from the job posting in your resume, especially in the skills and qualifications section.
• Customize your objective or summary statement to match the job you’re applying for.
• Use specific examples from your experience to highlight skills that match the job requirements.

Examples of Extra Sections to Include

Adding extra sections to your resume can give potential employers a more comprehensive view of your experiences and skills. Consider including the following sections:

• Certifications and Licenses : List any relevant certifications or licenses you hold, such as a Certified Accounts Payable Professional (CAPP) designation.
• Professional Memberships : Mention any professional organizations you belong to that are relevant to the accounts payable field.
• Volunteer Experience : Highlight volunteer work you’ve done that shows off your skills, such as organizing a fundraising event or managing a team of volunteers.
• Language Skills : If you’re fluent in another language, this can be a valuable skill for accounts payable specialists who work with vendors from around the world.

By following these additional tips and tricks, you can create a strong, customized accounts payable specialist resume that showcases your skills and experiences in the best possible light.

Accounts Payable Specialist Resume Example

An Accounts Payable Specialist is a crucial role in any organization that manages its finances. It is responsible for handling and tracking all incoming and outgoing payments, maintaining accurate records, and collaborating with other departments. Therefore, creating a well-crafted resume is crucial for landing a job in this field.

A comprehensive example resume

A comprehensive Accounts Payable Specialist resume should include the following sections:

Contact Information  – The header should include your name, phone number, email address, and location. Make sure to use a professional and legible font.

Objective  – This section should summarize your goals and objectives, aligning them with the requirements of the job. For example, “Dedicated Accounts Payable Specialist with five years of experience seeking a position in a fast-paced organization that values accuracy and attention to detail.”

Summary Statement  – This section should highlight your skills, achievements, and qualifications in a brief and impactful way. For instance, “Experienced in handling invoices, reconciling accounts, and maintaining vendor relationships. Proficient in accounting software such as QuickBooks and Oracle.”

Work Experience  – This section should provide details of your professional experience, including the company name, job title, employment dates, and key responsibilities. Focus on quantifiable achievements, such as reducing payment errors or improving payment processing times.

Education  – This section should list your educational qualifications, including your degree, major, institution, and year of graduation. Include any relevant coursework such as accounting or finance.

Skills  – This section should list your technical and soft skills, including proficiency in accounting software, communication skills, and attention to detail.

Analysis of effective resume sections

Effective resume sections are those that demonstrate how you can add value to the organization. A good objective statement shows that you understand the job requirements and are committed to the role. A summary statement highlights your key achievements and qualifications.

Work experience should showcase not only the duties of the role but also any significant accomplishments or improvements. Education should demonstrate your qualifications for the role, while the skills section confirms your technical and soft skills.

Best practices for tailoring the resume to different job applications

Tailoring your resume for different job applications is essential to highlight the most relevant skills and experiences to the role. Here are some best practices to tailor your resume:

Review the job description – Carefully read and understand the job description to identify the key skills, experience, and qualifications required for the role.

Customize your objective statement – Revise your objective statement to align with the job description and show your interest in the role.

Highlight relevant work experience – Emphasize relevant work experience that demonstrates how you can add value to the organization, including any achievements that align with the job requirements.

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• ResumeBuild
• Accounts Payable

5 Amazing accounts payable Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, accounts payable: resume samples & writing guide, umberto parker, employment history.

• Maintain accounts payable ledgers and filing systems
• Research and resolve payment discrepancies
• Respond to vendor inquiries
• Assist with internal and external audits
• Prepare monthly accruals and journal entries
• Assist with month-end closing
• Generate monthly financial reports
• Prepare 1099 forms
• Monitor accounts to ensure timely payment

Do you already have a resume? Use our PDF converter and edit your resume.

Walter Smith

• Reconcile accounts payable transactions
• Maintain vendor files and update vendor information
• Reconcile vendor statements and resolve discrepancies

Roger Lewis

Professional summary.

• Prepare payments for approval and issue checks
• Process employee expense reports
• Process invoices and ensure accuracy of data entry

Not in love with this template? Browse our full library of resume templates

Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

accounts payable Job Descriptions; Explained

If you're applying for an accounts payable position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

accounts payable

• Data entry of all invoices (x200 invoices) per week.
• Distribution of invoices and statements for approval.
• Servicing accounts.
• Update, enter direct debits and  periodical payments.
• Cheque runs and mail out to creditors.
• Bank statement reconciliations.
• Liaison with customers and resolving queries.
• Accounts payable
• Making Vouchers
• Work on excel
• Manual work also 

accounts payable/ receivables

• Responsible for the production of finance reports on a daily, weekly and monthly basis.
• Payment of BAS, payroll tax and Amex.
• Journal entries including payroll, depreciation and other month end processing.
• Managing general enquires and other general duties.
•  Input over 20 invoices into Sage per day.
•  Create vendor accounts, maintaining and updating them as needed.
•  Verify and post transactions to appropriate accounts Oversee about 15 daily and 75 weekly payments, identify and resolve mistakes as needed.
•  Monitor budget, create reports in Excel for Controller to review
• Customer service (front desk) Scanned Gym Members to enter facility
• Shake Bar/Company Store: Cashier, made various shakes and sold merchandise
• Office clerk, filing, input into computer, QuickBooks, entered new customer contracts into the computer for “The Tan” a tanning company affiliated with Gold’s Gym in Newburgh, Fishkill and Lagrange. 
• Special projects for the Owner of the Company
• Promoted to Regional Human Resource Coordinator
• Handled hire of new employees 
• Handled Vacation/sick time, trained new hires on sexual harassment

accounts payable Job Skills

For an accounts payable position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Accounts Receivable
• Bookkeeping
• Financial Analysis
• Tax Preparation
• Reconciliation
• Financial Statements
• Microsoft Excel
• Microsoft Office
• Bank Reconciliation
• Cash Management
• Financial Reporting
• Sarbanes-Oxley (SOX)
• Cost Accounting

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Data Analysis
• Project Management
• Customer Service
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your accounts payable Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage..

• Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
• Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your accounts payable Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Yolanda Wilson

• Reasearch and resolve payment discrepencies
• Proccess invoices and ensure accuracy of data entryy
• Moniter accounts to ensure timely payment.
• Maintian acounts payabel ledgers an filing systems
• Prepare 1099 formms
• Reconcile vendoor statements an resolve discrepencies
• "I saw the dog runing across the street"
• I saw the dog runing acorss the street

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume..

• Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
• Before submitting your resume, double check to avoid typos.

accounts payable Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an accounts payable position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

To the respected Deloitte Recruitment Team

I am a highly motivated Accounts Payable with 9 years of experience in Accounting & Auditing. I am excited to submit my application for the Chief Accounts Payable position at Deloitte, where I believe my skills and expertise would be an excellent fit.

My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at Deloitte and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.

Thank you for considering my application for the Chief Accounts Payable position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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Accounts Payable Representative Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the accounts payable representative job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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• Special Projects: Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
• Review and verify the accuracy of documents (i.e., Accounting Transaction Slips, Invoice Attach Sheets), and perform checking procedures
• Assistance of accounting manager
• Dedication to providing a high level of customer service to internal and external clients
• Ad-hoc Project Work
• Reconciling, checking and posting bank accounts
• Perform data entry on computer system
• Accurate and timely input of information which, is essential to the company’s payment processes (vendor invoices) and to the monthly reporting of results to the Corporation
• Timely checking and accurate processing of invoices
• Manage up to date vendor open items
• Outlook email management
• Timely and accurate processing of invoices payments
• Timely posting and clearing of DD accounts
• Adherence to departmental SLAs
• Timely checking and accurate processing of invoices and payments
• Adhoc Project Work
• Dealing with queries in an efficient and timely manner
• Proven track record liasing with personnel on all levels of seniority both internally and externally
• Balance sheet Reconciliations
• Interface with various internal departments and external suppliers to resolve any queries
• Reconciling ERP uploads
• Excellent organisational skills and ability to take ownership of tasks
• General Accounting and Accounts Payable knowledge
• Strong attention to detail
• Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly
• Strong administrative skills including attention to detail, organization
• Good knowledge of accounting system such as Oracle Financial
• Good understanding / Knowledge of accounting concepts
• Good knowledge of Ms Office (Microsoft Word, Excel, Outlook)
• Knowledge of Oracle Accounts Payable
• Ability to prepare records in accordance with detailed instructions

15 Accounts Payable Representative resume templates

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• Degree in Accounting or equivalent work experience
• Fresh graduate or 1 to 2 years of accounting experience
• Experience with SAP a plus
• Independent at work, committed to meet operation targets and deadlines
• Proficiency in Mandarin is an advantage
• Assists with annual financial audit process
• Processes the annual 1099 filings
• Prepares and provides general ledger reconciliations for the related G/Laccounts
• Reviews and ensures all accounts payable documents are compiled according to accounting procedures
• Documents the necessary documents policies and procedures relating to company disbursements
• Balances daily/weekly AP processes
• Maintains the company’s O/S check log
• Processes voided checks
• Records all assigned manual checks
• Performs such similar, comparable or related duties, as may be required
• Facility Repairs, Maintenance, Permits, Tests, Inspections
• Experience with Microsoft Office products including Excel, Word, and Outlook required; Oracle experience preferred
• Ability to adapt to changing responsibilities
• Strong analytical and thinking skills
• Associate’s degree in Accounting and 2-3 years of related work experience
• Strong technical knowledge of accounts payable policies and procedures; and exposure to tax compliance desired
• Experience with online expense reporting. Concur system experience strongly preferred
• Strong analytical and problem-solving skills required
• Computer skills, Excel skills a plus
• Checks and verifies cost accounting, accounts payable records, prepares invoices and vouchers, types, files, posts ledger and general journal entries, and/or performs reconciliations
• Month-end and year-end closings
• 4-year degree from an accredited institution in Finance, Accounting or related field, OR appropriate combination of education and significant experience
• Minimum 3 years’ Accounts Payable experience
• Must be organized and highly detail oriented

Temporary Accounts Payable Representative Resume Examples & Samples

• Please note, this is a temporary position for an estimated length of 1 or more months
• Process and key .com e-Commerce Expense Payable Invoices
• Ability to work in a fast-paced environment with high-volume work
• Minimum of 1 to 3 years of prior accounts payable experience
• Ability to handle highly confidential and sensitive information
• Strong communication skills both verbal and written, with the ability to communicate with all levels of Associates
• Proficiency with Word and Excel
• Must be detail oriented; have strong and accurate data entry skills and work well within a team environment
• Ability to deal effectively with tight month end closing process
• Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance
• Ability to identify potential issues or errors and make decisions

Senior Accounts Payable Representative Resume Examples & Samples

• Demonstrated ability to learn and apply Ropes & Gray accounts payable policies, procedures, and systems (Including: Elite Enterprise, Chrome River, Imaging software, spreadsheets)
• Accurate record keeping
• Good business math skills
• Enter, process and/or pay vendor invoices and check requests. Apply good accounting principles as well as use proper internal controls procedures and good judgment to ensure the following
• Accurate and timely data entry of vendor invoices and payment requests
• Check requests are authorized and within the approved limits
• Expenses are charged to the correct accounts
• Discounts are captured
• Ensure invoices are captured and appropriately filed in the imaging system
• Checks are issued and are mailed promptly
• Department filing is maintained in a timely manner
• The correct sales and use tax is applied and paid timely
• The necessary data is booked in time for the month-end and year-end closes
• The vendor file is accurate for 1099 reporting and check mailing
• Checks are secure and properly accounted for
• The accounts payable sub-ledger agrees with the general ledger
• Responses are handled promptly
• Information is kept confidential
• Uses good judgment when dealing with exceptions to the firm’s payment policy and informs Accounts Payable Manager of gray areas in the policy (e.g. do not delay a payment that would cause a member of the firm or the firm to suffer a hardship)
• Participate in the annual 1099 filing process
• Review and process of expense reports while adhering to firm guidelines
• Follow department guidelines for filing and managing accounts payable invoices and files
• Identifies problems and proposes solutions
• Respond timely to phone calls and other inquiries
• Follow up with all parties necessary to obtain feedback and complete assignments by deadline; escalate issues and/or risk to deadlines as needed
• Contributes to the preparation of the annual abandoned property filing determining whether any uncashed checks have to be remitted to the state work produced to ensure it is accurate and is being processed in a timely manner and in accordance with Firm and department policies
• Maintain outside applications when necessary, including PayMode, Chrome River, Travelex, American Express, and BoA CashPro
• Assist the Manager in interviewing candidates for open staff positions
• Document and update procedures and processes, such as 1099 generation, employee reimbursement requests, and vendor lists
• Ability to work independently on assigned tasks with minimal supervision and to follow assignments through to their conclusions
• Excellent oral and written communication skills to effectively communicate with others both inside and outside Ropes & Gray
• Ensuring that all transactions are appropriately authorised/approved posted and paid in a timely and efficient way
• Working as part of a large team that has responsibility for accurate and timely input of information (this is essential to the company’s payment processes –vendor invoices, and to the monthly reporting of results to the Corporation.)
• Interfacing with various internal departments and external suppliers to resolve any queries
• Fluency (written and oral ) in English
• Fluent in (written and oral ) at least 1 Nordic language (Essential)
• Educated to UK standard/higher grade, European High School leaving certificate or equivalent
• Experience in high volume, multi entity, multi-currency processing
• High self-motivation and team focus
• Excellent organisational and prioritisation skills
• Ability to take ownership of tasks
• Demonstration of Risk and Control awareness
• Understanding and appreciation of audit controls and compliance
• Proven track record liaising with personnel on all levels of seniority both internally and externally
• Educated to UK standard grade, European High School leaving certificate or equivalent
• Working as part of a large team who has responsibility for accurate and timely input of information (this is essential to the company’s payment processes – vendor invoices, and to the monthly reporting of results to the Corporation.)
• Experience in high volume, multi entity, multi currency processing function
• Self motivated and team focused
• Demonstrate Risk and Control awareness
• Understanding and appreciation of audit, SOX requirements & VAT rules
• Educated to standard grade or equivalent
• Responsible for management of specific entities’ AP ledgers
• Responsible for AP month end closing process to strict deadlines
• Responsible for driving ongoing performance improvements
• Responsible for ensuring first class service in line with all SLAs
• Ongoing review and update of policies, processes and procedures to ensure best practice – This includes suggesting potential new projects to management
• Support business partners throughout the region by establishing and maintaining first class service in line with established SLAs
• Ongoing support and guidance to the team
• Business partnering across all entities
• Ensure all SOX and Audit compliance requirements are met
• Experience in international accounting environment with large multi-national
• Clear understanding of accounting standards and guidelines
• Profound knowledge of accounts payable processes and process improvement methodologies
• Ability to work in a team as well as independently
• Proven high service orientation
• Solid knowledge and experience of SAP and E1 preferred
• Proven ability to deliver to strict deadlines
• Process invoices, check requests, expense reports for payment
• Review accounts payable documents for accuracy, internal controls, delegation of authority, and accounting codes
• Apply working knowledge of accounting/bookkeeping terms and procedures
• Verify accuracy, completeness and consistency of accounting information received
• Resolve vendor and internal inquiries
• May prepare periodic reports and other records
• 0-3 years related experience
• Basic Excel experience and ten key skills
• Working knowledge of the accounts payable process and knowledge of accounting/bookkeeping terms and procedures preferred
• Open, date stamp, and scan all incoming mail
• Process invoices in accordance with established procedures
• Ensure proper remit-to location, account coding, approvals received
• Transact expense reports
• Audit employee travel expenses for compliance with company T&E policy
• Research, reconcile, and resolve invoice and employee expense issues
• Contribute to building the reputation of Accounts Payable through delivering superior customer service to all internal and external customers
• Support the month-end and year-end close processes; provide Financial Analysts with required information
• Deliver all audit requests to audit team within timeline specified
• Participate on miscellaneous project teams as required
• 3-5 years A/P experience
• Strong written and verbal communication skills with a demonstrated ability to communicate effectively to a wide variety of audiences at all organizational levels
• Proven superior customer service record
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”
• Knowledge of coding and clinic policies on accounts payable
• Skill in use of computer and calculator
• Ability to examine documents for accuracy and completeness
• Ability to work effectively with co-workers as a team member
• Minimum of one year of experience in accounts payable or related finance/accounting exposure in a business setting, preferably in a medical office and/or healthcare environment
• Customer service orientation with strong focus on successful interaction with customers/clients is required
• 3-5 years of Accounts Payable work experience
• Proficient in Microsoft Excel
• Trained in computerized accounting systems
• 2-year degree
• Minimum of a High School diploma is required; prefer a RECENT college graduate with an Accounting degree (no experience)
• Minimum of 1 year but no more than 3 years of CURRENT on-the-job accounting related experience. Please note we are only considering entry-level candidates for this position
• Must have basic Microsoft Excel skills and experience
• Experience with ten-key data entry skills
• Working knowledge of Accounts Payable process and knowledge of Accounting / Bookkeeping terms and procedures is highly desired
• Responsible for processing a high volume of invoices for payment to assigned merchandise and equipment vendors in an accurate and timely manner, ensuring specific terms of agreement are met. Invoices are processed via the 3-way match process (invoice to purchase order and verify receipt of goods and/or services). Requires knowledge of product lines and may deal directly with service centers, responsible for handling the equipment, parts, or repairs for medical office practices. Validate that all hard-copy invoices or manual transactions are scanned for future viewing and reference. A/P Rep to obtain missing invoices or credit memos, and track invoices and shipping receipts until the order is received complete. Invoices matched having a discrepancy is assigned to the A/P Rep’s queue for review. Requiring knowledge of product line, the A/P Rep researches and resolves all discrepancies by following up with vendors, as well as several departmental TSMs on various invoice processing issues such as shortages, price pends, returns chargeback’s, and SPA’s. The A/P Rep works directly with each of these departments, along with the DC’s and the service centers responsible for handling the merchandise, equipment or repairs
• Reconcile vendor statements and investigate all open transactions. Identify and work towards resolving chargeback’s for pricing, shortages, and all other discrepancies. Communicate/work closely with vendors’ Accounts Receivable contact to coordinate and resolve disputed items. Keep supervisor or manager informed of any conflicts or problems. Present completed reconciliation for review with supervisor
• Ensure that appropriate signature authority, dollar amount, remittance address, and general ledger coding are obtained on each invoice before processing. Work with vendors to provide remittance information via the Vendor Information Portal or provides credit card payment information to vendors when all information and approvals are obtained
• Prepare vendor setup request forms to add or make changes to vendor accounts in JD Edwards. Ensure vendor payment terms are correct, as well as the payee name, remittance address, and that all additional data are entered into the system properly
• Participate in special projects and perform other duties as required
• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments

Italian Speaking Accounts Payable Representative Resume Examples & Samples

• Working as part of a large team who has responsibility for accurate and timely input of information (this is essential to the company’s payment processes –vendor invoices, and to the monthly reporting of results to the Corporation.)
• Good understanding of EMEA VAT requirements
• Process invoices accurately and efficiently throughout the month utilizing Oracle
• Must verify all invoices for proper approval and valid GL numbers
• Research and resolve supplier disputes and issues. Resolution to include root cause analysis and proactive steps to mitigate future issues
• Comply with all internal control procedures to ensure accurate financial records, particularly in relation to Corporate Approved Authority Matrix
• Adhere to contractual payment terms to ensure smooth operation of the business while maximizing cash flow
• Experienced with Oracle
• Strong interpersonal, written and verbal communication skills
• Experience in a corporate setting a plus
• Process all disbursment promptly and accuratly (electronic funds transfers or cheques) to dealers, customers and vendors for our offices in Montreal, Ajax & Libertyville
• Process monthly dealer reserves, second level profit and dealer bonuses programs (Special programs)
• Responsible to archive boxes, order folders and software maintenance (Iron Mountain)
• Support Service Center departments (Montreal, Ajax) and dealers by completing searches on payments made to vendors, customers or dealers
• Prepare the daily reconciliation file for our accounting department
• Other related tasks as assigned
• 1-3 years’ experience in accounts payable/ receivable/ accounting or equivalent work experience
• Able to multi tasks and work with minimum of supervision
• General knowledge of an automobile retail operation
• Proficient computer skills and previous experience with the ten key calculator are required
• Excellent verbal and written communication skills are a must, you will be interacting with AP staff, vendors, Finance Department staff, and staff at our hospitals and clinics
• The ideal candidate will be able to prioritize and carry out multiple tasks concurrently
• Must be able to deal with pressures related to meeting deadlines
• Must have the ability to deal with detailed information
• Previous accounts payable experience with a large multi-state company is preferred
• BA or BS degree in accounting preferred
• At least 3-5 Years of Accounts Payable Experience
• Must be deadline oriented
• Ability to organize and prioritize around multiple responsibilities
• Previous experience with account software. MAS system experience preferred
• Review and organize all incoming invoices to be paid
• Perform a three-way match for completeness of paperwork, correct pricing and quantities on all inventory items as well as distribute all other invoices to appropriate parties for approvals and authorizations to pay
• Prepare invoices for entry into the Accounts Payable system
• Enter invoices into Accounts Payable System
• Prepare checks to be printed and reviewed
• Upon return of signed checks, double checks that all appropriate signatures are in place, mails them and updates the invoices with appropriate check information
• Maintain VOID check information
• Corresponds with Vendors
• Prepares back up for monthly purchase accrual
• Files vendor invoices
• Handles monthly enrollments, deletions and changes in connection with the CIGNA insurance as well as handling correspondence with CIGNA
• Prepare wire transfers
• Sends check listing to bank for positive pay
• Review vendor invoices to prepare for processing, processes payments and handles vendor inquiries
• Research and respond to both internal and external inquiries as assigned
• Maintain computer reports and files
• High school education required
• 3-12 months of relevant work experience
• Must be comfortable utilizing MS Office, Excel and Word in particular
• Prior knowledge of Oracle is strongly preferred
• To perform this job successfully; an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• HS/GED or equivalent
• Minimum 2 years of accounts payable experience, prefer 3-5 years
• General ledger experience
• Advanced or highly proficient skill set in Microsoft Office systems and software (Excel, Outlook, Word, Access, Microsoft PowerPoint, etc.)
• Focus on excellent customer service both inside and outside the organization. Able to focus on team needs and support coworkers to meet team goals and deadlines
• Excellent communication and analytical skills
• Experience working in an accounting function supporting a warehouse is preferred
• AS400 experience a plus/SAP experience preferred
• Ability to manager a high volume workload, with ever changing deadlines and priorities. Must work well under pressure, meet multiple deadlines
• Positive attitude and strong work ethics, able to work overtime as needed to meet deadlines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
• Process expense and vendor invoices
• Perform batch reconciliation
• Match invoices with bills of lading
• CDU process and upload
• Stamps purchasing
• Research pricing Variances for commodities to resolve discrepancies between purchase price and price paid
• Check accuracy of invoice against receiving documents or services rendered
• Perform data entry of the payments on the AS400/SAP system
• File invoices per company protocol
• Research and respond to outside and inside accounting inquiries in a timely manner
• Track gross profit by commodity using excel and report data periodically as required
• File invoices and related accounting paperwork
• Vendor Set-up processing
• Track vendor rebates received
• Provide support to the customer service and reception functions
• Reconciles processed work by verifying entries and comparing system reports to balances
• Charges expenses to accounts and cost centers by analyzing invoices/expense reports, recording entries
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
• Pays employees by receiving and verifying expense reports
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vender accounts by reconciling monthly statements and related transactions
• Maintains historical records by microfilming and filing documents
• Disburses petty cash by recording entry; verifying documentation
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization's value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Accomplishes accounting and organization mission by completing related results as needed
• Day-to-day: Send out check payments, match ACH pay cycles, scanning and indexing for team, sort team mail, and manage dead storage. Additional light AP responsibilities such as; review invoices for appropriate documentation and approval prior to payment. Codes invoices to accounts and cost centers by analyzing invoice/expense reports. Enter invoices into PeopleSoft to be processed for payment and process expense reimbursements via Concur
• Customer/Client Service: Serves as point of contact for assigned business units. Appropriately handles urgent/last minute payment request in a professional and timely manner. Works with vendors to resolve payment and invoice discrepancies
• Controls: Monitoring discount opportunities, verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments
• Compliance: Receives, verifies and audits expense reports via Concur to ensure Associates are in compliance with corporate travel policy
• 1 year of prior accounts payable experience preferred
• Enters/processes supplier invoices into AP system for payment
• Reviews assigned invoice error queues and resolves AP discrepancies
• Reconciliation of supplier monthly statements
• Researches and processes supplier credits to ensure proper application
• Answers supplier telephone requests for invoice and payment status
• Provides Excellence in Customer service as it relates to our vendors, Product Team and Sales team
• Fosters the MSC Culture in the department and throughout the company to ensure unity of purpose and fulfillment of MSC’s mission
• A Bachelors Degree of the equivalent is preferred
• One year related experience is required
• Good mathematical and data entry skills are required
• Working knowledge of the accounting process is required
• Good oral and written communications skills are also required
• Accounts payable accounting (coding and posting)
• Posting travel expenses and petty cash
• Work on intercompany-netting (payment system)
• Responsible for Intercompany-reconciliation
• Preparation of quarterly VAT Declaration
• Takeover deputy of other accountants
• Successfully completed commercial education (Kaufmännische Ausbildung/KV)
• Business experiences in accounting / bookkeeping
• Experience within a matrix organization is a plus
• Ability to work independent, precise and accurate
• Team player with good communication skills and flexible attitude
• Fluent German language skills (written and spoken)
• Good English knowledge (written and spoken)
• SAP know-how is an advantage
• Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely
• Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment
• Data input vendor invoices, debit and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP
• Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment
• Prepare checks for mailing and overnight delivery
• Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier
• Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging
• Research and resolve accounts payable accrual items. Maintain reporting for AP department including received not invoiced purchase orders, outstanding checks and vendor holds
• Coordinate and process check run for multiple companies and payment types. Prepare checks for mailing and overnight distribution
• Process interfaces between business systems
• Review open payable balance, identify supplier's accounts at risk due to lack of performance, research and escalate debit balances for timely action for collections
• Performs other job duties as required
• One year of experience in accounts payable processing preferred
• Basic understanding of accounting, reconciliations and accounts payable functions. Additional training in bookkeeping concepts and procedures preferred
• Ability to communicate well verbally and in writing with internal departments, vendors, and customers
• Responsible for settlement of all employee expense claims
• Keeping contact with Citi’s internal & external customers
• Assist in audit and compliance efforts
• Daily, weekly, and monthly reporting
• Project related tasks, including but not limited to system implementations and process reengineering

Senior Accounts Payable Representative With Spanish Resume Examples & Samples

• Ensure TAX calculation (Withholding tax and VAT treatment) on invoice is always checked for correctness and tax codes are properly applied during invoice processing
• Handle all payment requests and any payment related issues in a timely manner, in accordance with the procedures and respective policies
• Responsible for execution of Funds Transfers as defined in the respective procedures
• Ability to deal with customers politely and in professional manner. Continuously improve communication skills with strong knowledge of customer base
• Detail Oriented
• Proficiency with Microsoft Office products including Excel and Word
• Ability to handle confidential and sensitive information with discretion
• Commitment to excellent customer service and positive teamwork
• Ability to handle stress and work well under pressure
• Three (3) years of progressive related experience
• Data entry,
• Research and payment of supplier invoices
• Processing credit memos and supplier checks received
• Researching supplier statements
• High school degree or equivalent required, Associate's or Bachelor's degree preferred
• Minimum 1-3 years of relevant Accounts Payable experience in a customer focused environment
• Prior experience with Oracle or similar financial systems strongly preferred
• 1-2+ years of experience with Accounts Payable
• High proficiency in Excel, Word and PowerPoint
• Able to analyze data and work independently
• Receive, review, and process invoices, credit memos, statements and other documentation from vendors, suppliers, or others
• Prepare various accounts payable reports
• Research vendor payments/invoices
• Support the financial audit process by researching transactions as requested
• Reconcile vendor statements and general ledger accounts
• Provide outstanding customer service to internal and external customers
• Perform other duties as may be required
• 2 years of relevant accounts payable work experience preferred
• Solomon ERP experience HIGHLY preferred
• Familiar with standard concepts, practices, and procedures in accounts payable
• Ability to use keyboard, 10-key calculator, printer, copier, and fax machine
• Proficient use of Microsoft Office programs including Word, Outlook, and Excel skills
• Excellent analytical, problem solving, and organizational skills
• Versatile, dependable, flexible team player
• Ability to handle multiple tasks concurrently with ease and take ownership of assigned tasks or projects
• Ability to meet rigorous deadlines and work effectively with others
• Receives, sorts and distributes all vendor invoices, statements and other AP related incoming mail for all entities of Lancaster General as needed. Sorts and distributes all checks
• Compiles and processes multiple invoice types including, but not limited to, matching, direct and service invoices, credits, physician payments as well as internal check requests. Performs appropriate levels of monitoring and follow-up for each invoice type on a weekly basis
• Reviews and processes Employee Travel and Conference Approvals and Employee Expense Reimbursement Requests through the automated workflow process. This includes, but is not limited to, requests for pre-travel approvals, prepaid registrations, travel reimbursements, mileage reimbursements and CME reimbursements
• Review and manage approved invoice batches for payment and monitor on a weekly basis for completeness and payment closure
• Interfaces with vendors, sales representatives and hospital personnel to resolve accounts payable problems. Initiate contact with appropriate parties, prepare communications regarding problem, and follow up to resolution appropriately. Notify manager of continuing unresolved problems
• Interfaces with Materials Management staff to identify and resolve invoice discrepancies in pricing, unit of measure issues, quantity, missing receiving information, etc. until issue is resolved and invoice can be processed for payment. Perform weekly follow-up on open items until resolution occurs. Notify manager of continuing unresolved problems
• Prepares and run reports/programs for all paper check, ACH and ePayable payments and create file for administrative approval by the VP of Finance, the Director of Accounting and the AP Manager prior to release of any payments to vendors. Transfer and print all checks and ACH remittance advices using MHC software. Transfer ACH and ePayable files to secure location for AP Manager to upload to appropriate banks
• Maintains vendor master file in ERP software. Obtains required IRS tax id information for all new and re-activated vendors. Performs required sanction search for each new or re-activated vendor and follows up accordingly. Performs regular review of vendor master to identify any vendors that should be inactivated due to no activity and inactivate vendors accordingly
• Reviews daily EDI invoices that need manual intervention before they can be processed through the system. Makes any necessary corrections or adjustments to allow invoices to be released for processing
• Uploads weekly refund spreadsheet into ERP system through Lawson CashBook module. Runs all related jobs in system to get refunds ready for processing with next weekly check run. Runs program in ERP system to generate file to be sent to the IRS for TIN Matching. Obtains correct Tax ID information as needed
• Investigates and supports the appropriate payment of sales and use tax applicable and in accordance with the current PA Sales and Use Tax Regulation 205 (61 PA Code 32.21)
• Maintains high level of confidentiality due to nature of information contained in some documents coming through Accounts Payable for processing
• High School diploma or equivalent (GED)
• At least five (5) year of experience with bookkeeping, invoice processing/payment and data entry experience
• Excellent data entry and computer navigation skills
• Advanced experience in Microsoft Excel
• At least one college-level accounting course preferred
• Data entry - volume of entering 50 to 100 invoices a day into Oracle
• Excel skills to export data from Oracle into excel, be able to sort, filter, pivot tables, basic Excel functions
• Spanish is not required but desired
• TWICE WEEKLY CHECK PRINTING: Once invoices are posted via the AP scanning portal, accounts payable staff ensures the invoices match the invoice detail, then Accounts Payable staff prints checks on a twice weekly basis. Accounts Payable staff ensures the checks match the check register, then attach to the appropriate check stubs and remits if applicable and forwards to the check signers
• CLIENT ASSISTANCE: Assist both internal and external clients with questions or problems associated with vendors, invoices, issued checks, voided checks, stop payments, reserve transfers, and cash balances. Must have a working knowledge in the utilization of system tools and various research techniques to assist the client
• CASH MAINTENANCE: Reviews operating cash balances on a weekly basis and also ensures compliance of the association's cash maintenance policies at month end. Must have an understanding of how to maintain the associations' cash balances on a weekly and monthly basis
• MONTH END REPORTING: Generates month end reports for upper management review. Board signer and cash maintenance checklists must be maintained during the month. These checklists are also turned in at month end and checked for accuracy along with all other reports
• UTILITIES: Responsible for setting up new utilities and turning over utility meter responsibility. Must ensure turnover is completed for each association meter. Each month print EMM report 'No Recent Invoice Report' for 30 and 60 days. Reviews same and turns into accounting mangers with explanation for outstanding invoices
• TAXES: Prepare, monitor, file and pay state and federal taxes for each association and ensure all quarterly tax estimates are paid timely. Sets up via internet enrollment all EFTPS federal tax payments and pays same via internet direct pay portal
• SPECIAL HANDLING CHECKS AND HAND CHECKS: Complete daily hand check requests forwarded by accounting manager or AP lead. Handle special mailing (ie; Fedex) mailings for same checks
• Filing duties as assigned
• Ensures that internal and external customers receive quality and timely accounting services
• Ensures that Company’s assets are safeguarded by establishing and following the departments policies, procedures, and internal controls
• Vendor set-up and maintenance
• Participates in month-end closing processes within AP
• Assist in the maintenance process of the AP filing system, including paper and electronic invoices, general accounting data and providing scanned invoices and related documents for all balance sheet accounts to general ledger accounting staff
• Complies with applicable Sales and Use Tax requirements
• Bachelor's Degree in Accounting or Finance is required
• 3+ years related Accounts Payable experience in a supervisory role
• Proficient in Microsoft Office Suite with a high degree of proficiency in Excel, Word and Outlook
• Promotes and exhibits high degree of customer servie to both internal and external parties
• Excellent organizational & prioritazion skills to deal with multiple deadlines
• Ability to follow through and follow up, meets commitments and deadlines
• Must be able to handle sensitive related and proprietary information in a confidential manner
• Demonstrated strong organizational and time management skills
• Must be able to communicate clearly and concisely both orally and in writing
• Demonstrated excellent customer service approach in all situations
• Accurate and timely input of information which, is essential to the company’s payment processes (vendor invoices) and to the monthly reporting of results to the Corporation
• Responsible for timely posting and clearing of appropriately authorised AP cash clearing account transactions
• Ownership awareness
• Understanding and appreciation of audit and SOX requirements
• Match, batch and enter inventory vendor invoices on a daily basis
• 3-5 years accounts payable experience
• Good organizational and multi-tasking skills in a high volume accounts payable processing environment; ability to prioritize and plan work activities, using time efficiently
• Detail-oriented with strong analytical and problem solving skills
• Able to develop and maintain effective, positive internal/external working relationships with a diverse group of individuals; a team player
• Ability to resolve issues appropriately and in a timely manner
• Support providers by processing daily/weekly interfaces from claims system to the oracle financial system. Reconciling daily/weekly. Ensure EFT and positive pay files are done efficiently and within required deadlines
• Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation
• Administers accounts by reconciling Accounts Payable sub-ledger to General Ledger
• Perform month-end activity by reviewing A/P Trial balance and resolving old unpaid invoices
• Maintain department efficiency by verifying accuracy, control and meeting deadlines for weekly check runs and reconciling checks to monthly reports

R-accounts Payable Representative Resume Examples & Samples

• Ensuring all transactions are appropriately authorised and approved in line with the Global Corporate Authorisation Policy
• May perform other related/ad hoc tasks/projects as required and/or assigned
• Attainment of operational monthly team targets
• Self motivated
• Risk and Control awareness
• Team focused
• Nature and Scope
• Review all invoices for appropriate documentation and approval prior to payment
• Process 3-way purchase order match for invoices into SAP ERP system
• Provide accurate documentation and records management in accordance to company policy and general accounting practices and principles
• Prepare and process payment of invoices, including check, ACH, and wire transfers
• Research, resolve, and quickly respond to all inquiries
• Perform general office assignments to include copying, scanning, and filing
• SAP or similar ERP system experience
• Experience working in a high transaction volume organization
• One year of experience in accounts payable processing
• System Implementation Preferred
• Basic understanding of accounting, reconciliations and accounts payable functions
• Additional training in bookkeeping concepts and procedures preferred
• Process invoices accurately and efficiently throughout the month utilizing SAP
• Experienced with SAP, Oracle, JD Edwards Financial Software a plus
• Must be detail oriented as well as exhibit strong organizational skills
• Professional and customer focused with attention to detail
• Excellent computer skills in Excel, MS Word
• Ability to work cross-functionally with individuals and teams from different areas
• Associates degree in accounting, business or related field strongly preferred
• Minimum of 2 years specific accounts payable experience in fast paced environment
• Need to be able to process large volumes of information efficiently
• Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement
• Responsibility for processing high volume, large ticket invoices into our SAP accounting package
• Preparation of weekly/monthly payment cycle
• Monthly reconciliations of creditor accounts
• Provide support and information to the finance team
• Ensuring compliance with all corporate policies
• Assist in resolving payment queries with suppliers (E.g. missing invoices)
• Monitor Aged Creditors and debit balances
• Perform related adhoc duties as required
• Maintaining invoicing through Workflow

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Accounts Payable Specialist Resume Example

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Accounts Payable Specialist Resume Example (Full Text Version)

Caroline forsberg.

Dynamic and meticulous Accounts Payable Specialist with over 3 years of experience excelling in coordinating accounts payable tasks, processing invoices, and overseeing Accounting Interns. Possess a degree in Accounting & Finance from a prestigious university. Exceptional communicator with a strong professional demeanor and proven teamwork abilities.

Work experience

• Managed accounts payable processes, reviewed documents, drafted and filed invoices, ensuring accuracy of data
• Improved cost collection system to enhance efficiency and decrease expenses, resulting in a 23% increase in efficiency
• Processed purchase orders, conducted clerical duties, and rectified errors and discrepancies
• Recruited, trained, and supervised 5 Accounting Interns, generated monthly reports, and organized documents and files
• Acknowledged by executives for outstanding performance
• Achieved a GPA of 3.96, placing in the top 15% of the program
• Awarded the 2015 Academic Excellence Award
• Participated in Debate Club, Political Society, and Swimming Club
• Achieved Graduation with Distinction, earning Grade 1 (A/excellent equivalent) in all four subjects.
• Awarded the 2012 Best Graduate Award for outstanding academic performance.
• Active participant in Aerobics Club, Economics Society, and Fitness Club.

Volunteering

Certificates.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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