how to share powerpoint presentation in messenger

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How to Post a PowerPoint Presentation to Facebook

Last Updated: June 18, 2022 Fact Checked

This article was co-authored by wikiHow staff writer, Travis Boylls . Travis Boylls is a Technology Writer and Editor for wikiHow. Travis has experience writing technology-related articles, providing software customer service, and in graphic design. He specializes in Windows, macOS, Android, iOS, and Linux platforms. He studied graphic design at Pikes Peak Community College. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 262,021 times. Learn more...

Do you want to share a PowerPoint presentation with your Facebook friends? You can easily add your PowerPoint to Facebook by saving it as a video file. Once converted, you can post a video version of the slideshow to your News Feed. This wikiHow article will walk you through converting your presentation to a video file in Microsoft PowerPoint, and teach you how to share the converted presentation on Facebook.

Using Windows

• Click the Slideshow tab at the top of the page.
• Click the slide you want to start recording from.
• Click Record Slideshow in the panel at the top.
• Click the Record button in the upper-left corner to start recording.
• Add your narration for the current slide.
• Click the Stop button in the upper-right corner.
• Click the arrow to the right of the slide to move on to the next slide.
• Click the Record button again.
• Add your narration for the slide.
• Click the Stop button.
• Continue until your slideshow is completed.

• Click the File tab at the top of the page.
• Click Export in the menu bar to the left.
• Click Create a video
• Use the first drop-down menu to select the video quality ("HD" is recommended).
• Use the second drop-down menu to select if you want to use pre-recorded narrations.
• Use the drop-down menu next to "Seconds spent on each slide" to select how many seconds each slide should be.
• Click Create video .
• Enter a file name for the video file next to "File name."
• Use the drop-down menu next to "Save as Type" to select "MPEG-4 Video".
• Click Save and allow a few minutes for it to finish processing.

• Right-click the video file of your PowerPoint presentation.
• Select Properties from pop-up menu.
• Click the General tab in the properties dialogue box.
• Verify that the file size is not more than 10 GB MB.
• Click the Details tab.
• Check the time next to "Length" to make sure it is no longer than 4 hours.
• Check to make sure that the frame width and frame height do not exceed 1080 pixels.

• If you are not logged in automatically, you may need to enter your email address, phone number, and password to log in.

• If you are not able to upload videos, you may need to set your browser to allow pop-ups

• Alternatively, you can drag and drop the video file into the large box that says "Add Photos/Videos."

• Additionally if you want to add a caption to your post, write it in the box that says "What's on your mind?".

Using a Mac

• Click the File in the menu bar at the top of your Mac desktop (not at the top of PowerPoint).
• Click Export .
• Enter a name for the PowerPoint file next to "Export as:",
• Click the drop-down menu next to "File Format."
• Select ".MP4" format.

• Select Get Info from pop-up menu.
• Check that the file size is not larger than 10 GB under the "General" heading.
• Check that the dimensions do not exceed 1080 pixels below the "More Info" heading.
• Check that the duration is not greater than 240 seconds or 4 hours.

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• ↑ https://support.microsoft.com/en-us/office/save-a-presentation-as-a-video%E2%80%8B-in-powerpoint-ba919059-523d-40a8-b99c-08d18996c09d
• ↑ https://www.facebook.com/formedia/tools/video
• ↑ https://www.youtube.com/watch?v=Tu-opURJ2FA

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How to send a PowerPoint in Messenger

Hello, Technobits! ​I hope you are having a day full of technology and⁢ fun. Oh, and by the way, did you know that you can send a PowerPoint in ⁣Messenger ? It's great!

How to ⁢send ‌a PowerPoint⁣ in Messenger

• Open Facebook Messenger on your device.
• Select the conversation in which you want to send the PowerPoint.
• Click the attach file icon (it may be a paper clip, a plus sign, or a similar option depending on the version of Messenger).
• Select “Send file” or “Attach file.”
• Find the PowerPoint on your device⁣ and select it.
• Send the file and voila, the PowerPoint will have been sent successfully.

Remember that the PowerPoint must be saved on your device to be able to attach it to the conversation in Messenger.

Can I send a PowerPoint from my mobile phone?

• Yes, you can send a PowerPoint‍ from​ your mobile phone‍ by following the steps mentioned above.
• Open Facebook ⁢Messenger on your mobile phone.
• Select the ⁢conversation‌ in which you want to send the PowerPoint.
• Click the attach file icon.
• Find the PowerPoint on your phone and select it.
• Send the file and you will have already sent the PowerPoint from your mobile.

It is important to note that the process may vary slightly depending on the operating system of your mobile device.

Can I send a⁤ PowerPoint ‍in Messenger from⁢ my computer?

• Yes,⁣ you can send a ⁤PowerPoint in⁣ Messenger from your⁤ computer⁢ by following the steps mentioned above.
• Open Facebook Messenger⁢ on your ⁤computer.
• Click the attach file icon (this can be a paper clip, a plus sign, or a similar option depending on your version of Messenger).
• Select ​»Send file» or «Attach⁣ file».
• Find PowerPoint on your computer and select it.
• Send the file and that's it, the PowerPoint will have been successfully sent from your computer.

It is important to remember that the process may vary depending on the version of Messenger you are using on your computer.

Can I send a PowerPoint in Messenger to multiple people at the same time?

• Yes, you can send a PowerPoint in Messenger to multiple people at once.
• Open Facebook Messenger on⁤ your device.
• Select “Send File” or “Attach File.”
• Find the PowerPoint on your device ‌and select it.
• Before sending the file, select the people you want to send it to.
• Send the file and the PowerPoint will be sent to the selected people.

Please remember that when sending files to multiple recipients, file size or network restrictions may affect the sending process.

Can I send a PowerPoint in Messenger to a group chat?

• Yes, you can send a PowerPoint in Messenger to a group chat.
• Select the chat group you want to send the PowerPoint to.
• Select “Send file” ⁣or “Attach file”.
• Find the PowerPoint on your device⁢ and select it.
• Send the file and the PowerPoint will be sent to the group chat.

It is important to note that when you send a PowerPoint to a group chat, all members of the group will be able to view and download the file.

Is there a size limit for ‌sending a PowerPoint in⁤ Messenger?

• Yes, Messenger has a size limit for sending files.
• The maximum file size you can send in Messenger is usually 25 MB .
• If⁢ your PowerPoint exceeds that‌ limit, you won't be able to send it directly through Messenger.
• In that case, an alternative is to upload the file to a cloud storage platform, such as Google Drive, and share the link via Messenger.

It is ⁢important to check the file size‌ before attempting to send it via ‌Messenger.

Can I send a PowerPoint in Messenger if I don't have PowerPoint installed on my device?

• Yes, you can send a PowerPoint in Messenger even if you don't have PowerPoint installed on your device.
• The PowerPoint must be saved on your device in a compatible file format, such as .ppt or .pptx.
• Open Facebook Messenger‌ on your device.
• Select the conversation‌ in which you want to send the PowerPoint.
• Select “Send file” or “Attach file”.
• Find the PowerPoint on your device and select it.
• Send the file and the PowerPoint will be sent successfully, even if you don't have PowerPoint installed on your device.

It's important to make sure your device can open and read the PowerPoint file format before sending it via Messenger.

Can I send a PowerPoint in Messenger from an email?

• Yes, you can send a PowerPoint in Messenger from an email.
• Open your email client and find the PowerPoint you want to send.
• Download the PowerPoint to your device if necessary.
• Open Facebook Messenger on⁤ your ‌device.
• Click the ‌attach file⁣ icon.
• Select ⁢»Send file» or «Attach file».
• Send the file and the PowerPoint will be sent from your email via Messenger.

It's important to note that the process may vary depending on the email client you're using and your device settings.

Can I send a PowerPoint in Messenger in a group conversation?

• Yes, you can send a PowerPoint in a group conversation in Messenger.
• Select the group conversation in which you want to send the PowerPoint.
• Click the ⁤attach file icon.
• Send the file and the PowerPoint will be sent to the group conversation in Messenger.

Please note⁤ that when you send a PowerPoint in a group conversation, all members of the group will be able to view and download the ‌file.

See you later, Tecnobits! 🚀 Don't forget that you can send a PowerPoint in Messenger in a simple way, just put How to send a PowerPoint in Messenger and ready. See you soon!

You may also be interested in this related content:

• How to disable Instagram calls
• How to add music to an Instagram story without the sticker
• How to delete all chats in Messenger

I am Sebastián Vidal, a computer engineer passionate about technology and DIY. Additionally, I am the creator of tecnobits.com, where I share tutorials to make technology more accessible and understandable for everyone.

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

• It's easy to share a PowerPoint presentation on your Mac or PC app.
• You can also share a presentation if you use the online version of PowerPoint.
• Sharing a presentation can help you collaborate with friends or coworkers.
• Visit Business Insider's Tech Reference library for more stories .

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

• If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive. 

3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner. 

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

• If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document. 

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website. 

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from  Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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How to Share a PowerPoint Presentation: A Step-by-Step Guide

Sharing your PowerPoint presentation with others allows more people to view and benefit from your hard work. Whether you want to collaborate with colleagues on a business presentation or share your knowledge with students, there are several ways to share a PowerPoint file. This guide provides step-by-step instructions for sharing PowerPoint presentations using different methods.

Share via Email

Emailing your PowerPoint presentation directly to others is one of the easiest ways to share it. Here’s how:

• Open your presentation in PowerPoint
• Click File > Share > Email
• Send as Attachment attaches the .pptx file to an email
• Send a Link emails a link to access the presentation online if saved in a shared location like OneDrive
• Send as PDF converts presentation to PDF format
• Send as XPS converts presentation to XPS format
• Enter email recipient(s)
• Add a personal message (optional)

Pro Tip: Compress large media files before emailing to reduce file size.

The recipient will receive your presentation as an email attachment or link that they can open on their own device.

Share via File Sharing Platforms

Using a file sharing platform like Google Drive, Dropbox, or OneDrive allows you to upload your presentation and generate a shareable link. Follow these steps:

• Upload your PowerPoint file to your platform account
• Right click on the file and select Get shareable link
• Copy the generated link
• Paste the link in an email, instant message, social post, etc. to share access

The link recipient can click to open and view or download your presentation. This method allows real-time collaboration if you provide edit access.

Share via Microsoft Teams

If your organization uses Microsoft Teams, you can upload your presentation to a Teams channel. Team members will be able to view and collaborate on the file.

• In Teams, go to the channel you want to share the file in
• Click Files tab
• Select Upload > choose your PowerPoint file
• Once uploaded, right click on the file
• Select Get link to generate a shareable link

Share the link in a Teams channel or chat for your colleagues to access the presentation.

Share via Presentation Sites

Sites like SlideShare allow you to upload presentations to share publicly or with specific people. To share on SlideShare:

• Go to SlideShare.net and create an account
• Click Upload on the top right
• Choose your presentation and add tags/description
• From My Uploads , click Share next to your presentation
• Choose to Embed , Email , or Share via Social Media

Your presentation will now have a dedicated link to share. The presentation can also be embedded into websites.

Share via Screen Recording

If you want to share your PowerPoint as a video, use screen recording software to record yourself delivering the presentation. Basic screen recorders are built into Windows, Mac, iOS, and Android devices. There are also free programs like OBS Studio.

Once recorded, upload your presentation video to a platform like YouTube or Vimeo. Share the video link for viewers to play your presentation.

Best Practices for Sharing

Follow these tips for successfully sharing presentations:

• Check accessibility: Ensure fonts, colors, animations, etc. display properly before sharing
• Compress media: Reduce file size by compressing videos and images
• Test links: Double check shared links work before sending
• Enable commenting: Allow viewers to add comments and feedback
• Customize access: Set view or edit permissions when sharing via platforms

Common Issues When Sharing

Here are some common issues and fixes for sharing PowerPoint presentations:

Can’t access shared link – Recipient must be logged into the file sharing platform to access file or set link permission to “people with link”

Presentation formatting lost – Some formats don’t carry over when converting to PDF, video formats. Keep original .pptx handy

Large file size – Compress media, use online sharing platforms to reduce size for email attachments

Presentation lacks context – Add notes pages or record audio/video to supplement slide content

Editing causes misalignments – Set permission to “view only” to prevent editing if alignment is important

Sharing your presentation makes it easy to spread your hard work with colleagues, clients, students, friends and family. Using the appropriate sharing method and platform will ensure your recipients can access and view your presentation with ease. Follow the steps outlined in this guide to start sharing your PowerPoint presentations today. Let us know if you have any other questions!

About The Author

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Share a presentation

Share your PowerPoint presentation by saving it to the cloud and sending it to others.

Select Share .

Select where to save your presentation to the cloud.

Choose a permission level.

Select Apply .

Enter names and a message.

Select Send .

Share your PowerPoint presentation with others

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Share Powerpoint Presentation through Facebook

Using Microsoft’s PowerPoint software, people create new presentation for marketing, office, or college purpose, there are number of ways to share those presentations with others. Although, people can use these presentation as a slideshow for next business meeting, and collage guy or office people can use it to present their project at college or office. People can significantly increase number of eyes to see it by sharing it on a social media site such as Facebook. Using social media site Facebook, people can share slideshows, digital resumes and other PowerPoint presentations. This is quite simple to achieve by first converting PowerPoint presentations (.ppt) file to a video file. PowerPoint presentations file can be saved in “.wmv” (Windows Media Video) file format. Facebook supports this file format, and using this file format user can directly upload file to Facebook.

This article provides detail explanation on,

How to convert a PowerPoint presentations (.ppt) file to a video file using Microsoft PowerPoint

How to upload the converted presentation video file to personal Facebook account

In Windows Operating System

Method 1 − upload powerpoint to facebook as video.

Choose and open the PowerPoint presentation that user likes to upload on Facebook.

Convert .ppt file format to .wmv file format (Save the PowerPoint presentations file as a Windows Media Video file). To do this conversion,

From the standard toolbar, click on the File tab → Save As.

In the Save As dialog box, user can change the “File name” or can keep the same how as it was earlier. The “Save as Type” dropdown menu facilitates users to convert “.ppt” file to “.wmv” file format, from “Save as Type” dropdown menu select Windows Media Video. This conversion may take several minutes to complete.

Make sure that the video file size should not exceed the maximum file size supported by Facebook, to check the file size of .wmv file,

Right click on .wmv file to select properties from context menu

In properties dialog box, click on the general tab to view the size of the file in megabits (MB). Check that the file size should not exceed the maximum file size (1, 024 MB).

Ensure that the video should be too long, to check that,

Open, the created .wmv file in any Windows media player application, to check the exact length of the video file

Make sure that the file should not run more than 20 minutes

Choose web browser to permit pop-ups from Facebook,

In IE, click on Tools → Options → Privacy tab from Internet Options dialogue box and then click on Settings in the Pop-Up Blocker menu. Enter http://www.facebook.com/ in the field labeled address of website, press enter and click the close button. An exception for Facebook has been added to IE.

In Mozilla Firefox, click on Tools → Options → contents option → exceptions button. Enter http://www.facebook.com/ into the field labeled address of website and click OK. An exception for Facebook has been added to Firefox.

Open Facebook account using username and password. Click on the “Add Photos/Video” option to open video upload dialogue box, facilitates users to share their favourite photos and video with Facebook friends.

Once user click on “Add Photos/Video, it opens “Upload Photos/Video”, after clicking on “Upload Photos/Video” it opens File Uploader to upload Photos/Videos file, choose the file that user wants to upload and click on open. This process will load Photos/Video from the hard drive to Facebook.

Terms and condition at the time of upload process,

The Terms of Agreement window will appear, read the Terms of Agreement and click the “I Agree” button to begin the upload process.

Depends on the size of the video and your Internet connection speed, the upload process may take several minutes to complete.

The process will successfully upload the PowerPoint presentation file to Facebook.

Method 2 − Upload using SlideShare app on Facebook

Before implementing this method, just go to the slideshare.net, create an account to read the information, because without knowing about SlideShare app, user cannot upload PPT to Facebook using SlideShare app.

After reading about SlideShare app, go to Facebook, login to the account using Username and Password and search for Slideshare, get it and add it to the application section. This process will display the SlideShare page on Facebook with “sync SlideShare.net Account” option. Combine both account (Facebook account and SlideShare account).

One all above process successfully done, click on the “Upload” button to upload PowerPoint to Facebook. After uploading PPT into “My Slidespace” section, click on the “Post to Wall” option.

This process will also upload the PowerPoint presentation file to Facebook, but sometime it erases animations, transitions, music and video clips.

Method 3 − Using Google Docs

Google Docs is one of best web app to upload and edit the presentation file in the cloud, does not requires any other software to support Google Docs in its upload process.

Just login to Google Docs and upload the PowerPoint file on it. To do this, click on the “Share” tab on the top right of the main page and choose “Share”, this will facilitate users to see the PowerPoint or the chosen persons.

Next, click on “Publish/Embed” to visualize the presentation available to everybody on the web and Google Docs offers the embed code that can be used on the blog, take that URL and post it on Facebook so that everybody can see the PowerPoint presentation.

The above 3 awesome methods explains that how to share the PowerPoint presentations on Facebook with ease in less time.

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How to collaborate on a microsoft powerpoint presentation.

Need to collaborate with others on a PowerPoint presentation? There are a lot of tools in the program that make it easy.

Quick Links

Sharing a presentation, collaborating on a presentation.

PowerPoint has some useful features that allow others to make edits or leave feedback on your presentations. You can even coauthor a presentation in real time if you have a  Microsoft 365 (formerly Office 365) subscription. Here’s how to collaborate with others in PowerPoint.

Before others can work on a presentation with you, you have to share it with them . To do so, open the presentation you want to share, and then click "Share" in the top-right corner.

Related: How to Share Things from OneDrive

A banner will appear in front of your presentation. The first thing to note is the "Share" section. Here, you’ll see the two methods for sharing the presentation, and anyone with whom you've already shared it.

With the "Invite People" method of sharing, you can do the following:

• Type the email addresses of those with whom you’d like to collaborate.
• Leave a note for the recipients.
• Assign Read and Write or Read-Only permissions.
• As an extra layer of security, select whether you want recipients to have a Microsoft account .
• Share your presentation.

If you choose the "Get a Link" option instead, assign Read/Write or Read-Only permissions to whoever receives the link, and then click "Create Link."

Your link will appear.

Once your link has been created, you can share it with whoever you want to collaborate with on your presentation. Keep in mind that anyone who has this link can access your presentation with the privileges you’ve assigned, so be careful who you share it with.

Once you’ve shared your presentation, it’s time to start collaborating. There are several useful tools that make collaboration more efficient. We'll go over them below, so be sure to take full advantage of them.

Who’s Working Where?

PowerPoint shows you who is currently viewing or editing a presentation, as well as which part of it they're working on. When someone's working on a presentation with you, you'll see a thumbnail with that person's name in the top-right corner.

Click the thumbnail to see who it is and which slide he or she is editing. If you want to go to that slide, click "Go to Location."

You'll see the section of the slide on which the other person is working.

You can also see where the other person is at any time in the slide thumbnail view on the left.

Related: How to Collaborate on Documents in Real-Time in Office 2016

Leave Comments for Others

You can also leave comments for the other people you're collaborating with to read at their convenience. To leave a comment, highlight text or an object, and then click "New Comment" in the menu that appears.

Type your comment in the text box, and then click the Arrow icon to leave it.

The next time this person is working on the presentation, she'll see a Message Bubble icon on the slide that contains the comment.

To read a comment, click "Comments" in the top-right corner.

To reply to a comment, just type your response in the text box, and then click the Arrow icon.

Premium Features

PowerPoint also has a few premium features available for collaborators. One of these is real-time chat. Just click the thumbnail of the person you want to chat with, and then select "Chat" from the menu that appears.

This isn't a good replacement for comments, though. No one else can see your chat, and it's deleted as soon as you close the file.

Related: How to Get Microsoft Office for Free

Another neat premium feature is version history. PowerPoint 365 stores every version of your slideshow. This means you can go back and view, restore, and/or download older versions it.

To access this feature, click "File," click "Info" in the pane that appears, and then choose "Previous Versions." This option will be grayed out if you aren't a premium subscriber, though.

Overall, good collaboration on any project boils down to communication. PowerPoint makes this easy for both normal and premium subscribers, although some methods are more streamlined than others.

Profound-tips

Simple and fast T

How do I send a PowerPoint on messenger?

Table of Contents

• 1 How do I send a PowerPoint on messenger?
• 2 Can you share PowerPoint on Facebook?
• 3 How can I send a large PowerPoint file?
• 4 How do I permanently insert a video into PowerPoint?
• 5 How do you make a PowerPoint live on Facebook?

Select the file you want to send by checking the box next to it, and then tap the button with three vertical dots at the top right part of the screen. On the dropdown menu, tap “Send.” From the list of available apps, choose Messenger. If Facebook Messenger is not shown, you may have to swipe up to see it.

How do you share a PowerPoint with someone?

Share your presentation with others and collaborate on it at the same time

• Open your PowerPoint presentation, and at the top-right corner of the ribbon, select Share. and then select Invite People.
• Enter the email address of the person you’d like to share the presentation with.
• Click Share.

Can you share PowerPoint on Facebook?

Using social media site Facebook, people can share slideshows, digital resumes and other PowerPoint presentations. PowerPoint presentations file can be saved in “. wmv” (Windows Media Video) file format. Facebook supports this file format, and using this file format user can directly upload file to Facebook.

How do I share a PowerPoint presentation on Facebook?

Post a presentation to Facebook, Twitter, or other social network

• Sign in to OneDrive and open the file you want to post.
• Click the Share tab.
• Under Share, click Post to, click add services, and then pick a social network to connect to.
• Click Connect.

How can I send a large PowerPoint file?

To compress large presentations into zip files:

• Right-click on the file in your computer.
• Choose Send to.
• Select the compressed (zipped) folder.
• Log in to your file hosting service and follow the steps required to upload a file and share it via a link.

How can I send a large PowerPoint File?

How do I permanently insert a video into PowerPoint?

On the Insert tab, click Video, then click Movie from File. In the Choose a Movie dialog box, select the file you want to insert. If you want to embed the video on the slide, simply click Insert.

How do I put a PowerPoint presentation on Facebook?

How to Create a Picture for Facebook using PowerPoint

• Open the Power Point software program on your computer.
• Select DESIGN on the menu bar.
• Select INSERT on the menu bar.
• Select NEW SLIDE.
• Select PICTURE in INSERT area on menu bar.
• Go to FILE on menu bar and select SAVE AS.

How do you make a PowerPoint live on Facebook?

Go Live just as if you were sharing a video, to start with it will show your webcam video. Select Share screen and the picker will give you some options. Select Application Window and choose to share your PowerPoint Slide Show. You can see both of the PowerPoint windows display in Facebook’s Share your screen picker.

Can I upload a slideshow Do you Facebook?

Simply log in to Facebook on your desktop (you can’t create slideshows on the app) and head straight to your FB page. Go to the status update section, click on the “Photo/Video” button and select “Create a Slideshow”. What did I tell you? As easy as pie.

https://www.youtube.com/watch?v=eV43LARLRRc

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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Powerpoint Templates and Google slides for Messenger

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This slide depicts the telephone and mobile phones as communication technology. It also consists of the evolution of telephone service to wireless smartphone systems and the global mobile phone users, including North America, Latin America, Europe, etc. Deliver an outstanding presentation on the topic using this Types Of Communication Technology Telephone And Mobile Phones Instant Messenger In Internal. Dispense information and present a thorough explanation of Communication, Technology, Mobile using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

This slide represents the overview of television, another type of communication technology that broadcasts information on subjects such as history, sports, news, science, fiction, and so on. It also caters to TV viewing in different countries around the globe. Present the topic in a bit more detail with this Types Of Communication Technology Television Instant Messenger In Internal. Use it as a tool for discussion and navigation on Communication, Technology, Television. This template is free to edit as deemed fit for your organization. Therefore download it now.

The slide exhibits the allocation of raised funds in business areas such as app development, sales, marketing, IT and HR Present the topic in a bit more detail with this Allocation Of Funds Cubie Messenger Investor Funding Elevator Pitch Deck. Use it as a tool for discussion and navigation on Achieve, Growth, Development. This template is free to edit as deemed fit for your organization. Therefore download it now.

The slide mentions the key statistic related to the company including the number of messages processed per month, percent of messages in sticker form and organic downloads Present the topic in a bit more detail with this Key Facts Cubie Messenger Investor Funding Elevator Pitch Deck. Use it as a tool for discussion and navigation on Stickers, Organically, Processing. This template is free to edit as deemed fit for your organization. Therefore download it now.

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How to Share PowerPoint Presentation Online

Making a super cool presentation with Microsoft PowerPoint seems like an easy process. The real problem arises when you have to share PowerPoint online. Sending PowerPoint presentations through USB drives or emails can often get you bugged.

But you don’t have to worry because this guide has the solution! We’ll also acquaint you with another great office suite - WPS Office, which provides an easy and convenient way of sharing PowerPoint presentations online. So let’s get into it.

How to Share PowerPoint Online?

Be it for a school project or an important meeting, you will often be required to share your PowerPoint presentation. It is a breeze process and wouldn’t take much time if you do it right.

Here is how to share a PowerPoint presentation with others through email:

Step 1: Upload your presentation to online your OneDrive account if you use the PowerPoint desktop app.

Step 2: Once your presentation is uploaded online, click the “Share” option on the ribbon.

Step 3: Write the name or email address of the individuals you would like to share your presentation in the “To” section.

Step 4: Write a message for your collaborators if you want to.

Step 5: Hit the “Send” button.

Notably, you need to take a few essential steps before sending an invitation to an online PowerPoint presentation. You can allow people you wish to collaborate with to edit your presentation with the help of a drop-down menu. This option to allow access to edit is enabled by default.

Here is what you need to do before you share PowerPoint online as a link:

Step 1: Click on the drop-down menu.

Step 2: Now, you can either choose the “Anyone with the link” option or add the email addresses of specific individuals.

Step 3: Select the ‘Edit” or “View only” option based on your preference.

Step 4: Click on the Apply button to generate a shareable link.

You can now send this link to anyone you want, and they will be able to view or edit your presentation online. Additionally, you can also set an expiry date for the link and set a password for added security.

Benefits of Sharing PowerPoint Online

Sharing PowerPoint presentations become integral when you want to connect with different people on-board and share ideas. Here are some of the benefits of PowerPoint sharing online:

Hassle-Free Access

Sharing PowerPoint presentations online allows you to grant hassle-free access to your teammates. The process of sharing is smooth and quick, which helps you give miss to unwanted delays.

Helps Provide Visual Information

Grasping useful information might be boring for people. You can add different kinds of visuals, which will help your clients and teammates pay more attention to the crucial details.

Varieties of Options for Customization

You can use a range of animations, graphics, and templates when you share PowerPoint online. This will help you make your presentation more dynamic and appealing.

Enhanced Engagement

Getting your peers or clients to engage in your presentation can sometimes be challenging. You can tackle this issue by sharing PowerPoint presentations online. You can add different forms of multimedia like audio, video, link, and quizzes, which will elevate your audience's engagement level.

Real-Time Revisions

You can make revisions or updates simultaneously while sharing your presentation online. Learning how to share a PowerPoint presentation with others to edit comes in handy when making last-minute changes while working collaboratively.

Additionally, you can chat with other participants if you are not the only one in charge of the editing.

Valuable Insights

You can also get feedback on your presentation in the form of metrics like engagement, views, and time spent on it by the audience. Consequently, you will be able to get a better idea if your presentation is as per your audience’s interest.

Convenient Feedback

You can allow individuals to provide feedback and collaborate easily when you share PowerPoint online. They can co-author and leave suggestions and feedback, which will help you improve your work. While working collaboratively, others can ask questions to make the sessions more productive and interactive.

Cost-Effective

Sharing PowerPoint presentations online is cost-effective as you won’t be required to spend on printing or shipping. This could be a great benefit for small-business owners or people with limited resources.

Secured Backup

Sharing presentations online will give you a secure backup that you can access anytime. This benefit is specifically beneficial when your local files get corrupted or lost.

Long-term Access

Once you have shared a presentation online with someone, they can access it for an extended time period. This way, they can come back to the presentation whenever they have to review or reference it.

Easy Distribution

An online presentation allows you to share it with different people without having to make physical copies of the presentation or use USB drives. All you have to do is distribute the link to the presentation or invite different people to view it through email.

Best Free Alternative to Microsoft Office — WPS Office

Now that you have learned how to share PowerPoint online and its advantages let us introduce you to a great office suite, WPS Office. Besides Microsoft Office, WPS Office is the best-known tool for making and sharing presentations online.

WPS Office is a user-friendly platform that features various tools for creating, editing, and modifying documents, including spreadsheets, word processing, and of course, presentations. You can get all of these tools for free, and are very easy to access.

Moreover, WPS Office works on different operating systems, including Windows, Android, and iOS. Another notable feature of WPS Office is that you can use it in more than 47 languages.

While both WPS and Microsoft PowerPoint are considered two of the best tools for online presentations, WPS is regarded as the better option. WPS Office is free to download. It also provides an array of advanced features that you may not find in Microsoft PowerPoint.

Unlike Microsoft PowerPoint, WPS allows you to open your files in various formats, including PPTX, DOCX, TXT, and XLSX. That way, you can conveniently export your presentation in any format you want.

In addition to that, you can use WPD Office on nine different devices at the same time. This enables you to access the presentation from anywhere and anytime.

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Use WPS to Share Your PowerPoint Online

Now that you are acquainted with WPS Office, let’s learn how it can be used to share PowerPoint presentations. Sharing presentations using WPS is not a complicated process and can be done by following simple steps.

Here is what you need to do to share PowerPoint online using WPS:

Step 1: Open your presentation on WPS Office.

Step 2: Click on the main menu that you can find on the upper left side.

Step 3: Select the “Share” button from the drop-down menu. Now you will get two options for sharing the file; you can share it either as a link or a PDF.

Step 4: If you select the share as a link option, you will further get the option to allow others to either edit or view the presentation with the help of the link. You can then “Get a link” after choosing your preferred option.

Step 5: In addition to sharing as a link, you can share your presentation online as an email attachment.

Step 6: If you want to transfer your presentation from one device to another, you can use the QR code scanning option. For this, all you need to do is open the QR code on your device and scan it from the WPS Office application on the other device.

Additionally, you can send PowerPoint presentations from your PC to your phone by logging into the same account on both of the devices and using the “Send to mobile” option.

1. Can I track who has viewed my shared PowerPoint presentation?

Yes, you can track who has viewed your PowerPoint presentation with the help of various online platforms, email tracking or third-party tracking tools, or cloud storage services.

2. Is it possible to password-protect my shared PowerPoint presentation?

Absolutely, you can keep your shared PowerPoint presentation protected with a password. Both WPS Office and Microsoft Office allow you to set a password for your presentations. That way, you can be certain that only authorized people can view or edit your presentation.

3. Is there a way to revoke access to a PowerPoint presentation that I shared with others?

Yes, it is possible to revoke access to a previously shared presentation by altering the settings. You can also disable the link to stop further access by individuals who had the link.

4. Before sharing, can I add transitions and animations to my PowerPoint presentation?

Yes, WPS Presentation allows adding transitions, animations, and other visual effects to your presentation. Remember, these effects may behave or appear a little differently when viewed on other devices or platforms.

To sum it all up, sharing PowerPoint presentations online has revolutionized how we collaborate and communicate.

With the help of platforms like WPD Office and Microsoft PowerPoint, we can eliminate traditional methods and enjoy hassle-free access with improved engagement. Among all of the other platforms, WPS Office indeed stands out as a great alternative with its advanced features.

• 1. How to Share One Slides from PowerPoint in a presentation
• 2. How to Share Your Presentation As A Link? (In Easy Methods)
• 3. How to Share a PowerPoint Presentation: A Step-by-Step Guide
• 4. How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide
• 5. 5 Easy Ways to Share Your Presentation so Others Can View It
• 6. How to Share and Co-edit a Powerpoint Presentation with WPS Office

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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