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Request Letter for Salary Certificate (Guide and Samples)

The employee writes the request letter for salary certificate to his employer or the concerned manager. The salary certificate is useful in several ways, such as applying for a home loan or bank loan, opening a bank account, visa purposes, application for a mortgage, visa purposes, application for a credit card, income tax return, and many other applications. It is a formal letter that is to be kept straight to the point.To confirm that it is correctly written, it is crucial to make use of a sample letter . These sample letters put an end to the confusion related to the writing of the letter. In addition to this, it helps you write faster.

Table of Contents

• Introduction

Details to the included in the Salary Certificate 

• Salary Certificate Request Letter Guide
• Application for Salary Certificate for Home Loan
• Request for Salary Certificate for Bank Loan Application Process 
• Request Letter for Salary Certificate to Open a Bank Account 
• Request Letter for Salary Certificate for Visa Application 
• Request Letter for Salary Certificate for Credit Card Application Process
• Request Letter for Salary Certificate for Income Tax Return 
• Request for Salary certificate for tenancy
• Some important things that you must follow while writing 
• Somethings that you must not follow while writing.
• Limits or restrictions for the salary certificate request

Who in Your Company will Issue the Salary Certificate?

As an employee, when you require a salary certificate, you are required to make a request letter in a white paper (or an email). This certificate’s letter should be addressed to the department head (HOD) or officer, our HR Manager. Your application is sent to the clerical area under the section/department for processing in the next step. Within a few days, you will get your Salary Certificate, including the details as requested by you.

The Request Letter for Salary Certificate should include the below-given information:

• Personnel details of the employee who requires the salary certificate: Full name, Address, Employee ID.
• Details fo the Employment: Designation / Position, Section / Department, Site / Work location.
• Salary certificate Purpose: Bank Name and branch name, Bank Loan, self-usage or for some financial institution use.

Salary Certificate Request Letter Guide:

Recipient Name 

Company Name

Street Address, City, Street ZIP Code

Subject: Request for Salary Certificate

Dear Recipient Name,

I am requesting a salary certificate stating my basic pay and my work tenure. I require it to (add the reason behind the requirement of Salary Certificate), and this certificate is a crucial requirement for this purpose. 

I will be thankful if I get the certificate before (mention the date here). I thank you for your co-operation.

Yours sincerely,

Your signature

Application for Salary Certificate for Home Loan:

Allyson Holland

18th January 2021

Finance Manager

ATC Company

Dear Mr Joseph,

I am writing this letter to request you that kindly provide me with a salary certificate for the home loan application process. My Employment ID is 09672.

To process my loan application, they need me to provide them with the salary certificate in writing. I am therefore in need of the certificate before the end of next week. My pay scale and tenure period should be included in it as per the requirements. 

Thanking you!

Allyson Holland 

Request for Salary Certificate for Bank Loan Application Process: 

Front Office Department 

Star Hotel 

Dear Mr John,

I am employed in the front desk department for more than five years. I need a Salary Certificate for a bank loan application. The bank requires me to produce the certificate for the last six months. This step is essential for me to qualify for a loan application. 

I therefore kindly request you to please enjoin the accounts department official to provide me with the certificate before coming Friday. It should include my pay scale as well as the tenure period. I will highly appreciate your support in the matter. 

Front Desk Department 

Request Letter for Salary Certificate to Open a Bank Account: 

Albert Holland

Senior Manager 

MTC Company 

Near Zoom gatherings

California 

Dear Mr Steve,

I sincerely request a salary certificate for opening a bank account in HDFC Bank. To fulfill the bank’s requirement and complete the account opening process, I need this certificate. I request you to issue the certificate before coming Wednesday. 

I thank you for your co-operation. 

Request Letter for Salary Certificate for Visa Application: 

Peter Jacobson

Mr William Miller 

The HR Manager

1019 US Hwy 92 East, 

Athens AL 36611

Dear Mr William,

I sincerely request a salary certificate for visa purposes. I am supposed to travel to Australia for work reasons. I have been asked to get trained there for one year. I am currently involved in collecting documents required for processing my Visa. Salary Certificate is one of the primary documents needed for it. It should show my salary details for the past year. 

I need this detail at the earliest possible since I will be travelling in a months’ period. I would appreciate it if I got this certificate before the coming Friday. 

Request Letter for Salary Certificate for Credit Card Application Process :

Smith Johnson 

Mr John Jones

979 Gilbert Ferry Road Se, 

Attalla AL 35974

I kindly request for salary certificate as an essential requirement for the application for a credit card. I am asked to submit the past six months’ basic salary details for a salary certificate. 

I look forward to your early response in the matter. I thank you!

Request Letter for Salary Certificate for Income Tax Return: 

Johnson Brown

Mr Joseph Stuart

The Manager 

1619 South College Street, 

Auburn AL 36892

I sincerely request you a salary certificate for my income tax return requirements. I am asked to submit this to the financial institution to place my request for the loan. 

I kindly request you to show my monthly total monetary amount in the certificate, monthly deductions in total, summary, and net salary break-ups. I would be thankful for your co-operation in this matter. I look forward to your response on the matter. 

Request for Salary Certificate for Tenancy :

I require my salary certificate letter with information about my tenure and basic pay for tenancy application. I kindly request you to provide me with the necessary certificate before the next Thursday. 

I am looking forward to your positive response in the matter. 

Some important things that you must follow while writing: 

• Present your sincerity and faithfulness for your organization. This shall be known by the tenure period in the organization, your record in the discipline area, and the performance at work. 
• It would help if you were brief and up to a point, but you must be very straight forward in why you need the salary certificate. It should be clear to the employer why the certificate is being asked for.
• You must write a formal letter .
• You must proofread your letter and make corrections in grammar and punctuations wherever necessary. This will help. 

Something that you must not follow while writing: 

• You should note be casual in your letter even if you are very close to the HR or Manager.
• It would help if you did not use emoticons and abbreviations while writing. It should sound entirely like a formal letter. 
• It would be best if you did not give a lot of explanations for your letter. It should be brief, concise, clear, and straight forward, the reason why you need the salary certificate. 

Limits or Restrictions for the Salary Certificate Request

There are some limits for requesting a salary certificate to prevent misusing it. These restrictions imposed on the employees change from company to company. Certain organizations issue one salary certificate in one year, whereas others issue one every six months. It can be said that this depends mainly on the policy of the organization.

If you are requesting the email letter , the complete content should be the same as in the above template, but the address section should be modified as needed by the editor or email client.

Also READ Professional Tips for Writing a Cover Letter

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Request Letter For Salary Certificate

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Employer's Name]

[Company/Organization Name]

Subject: Request for Salary Certificate

Dear [Employer's Name],

I hope this letter finds you well. I am writing to request a Salary Certificate for the purpose of [state the reason for needing the certificate, e.g., applying for a loan, visa, credit card, etc.]. As a valued employee of [Company/Organization Name], I kindly ask for your assistance in providing me with this document at your earliest convenience.

Below are my relevant details that should be included in the Salary Certificate:

1. Full Name: [Your Full Name]

2. Employee ID: [Your Employee ID]

3. Designation: [Your Job Title]

4. Department: [Your Department, if applicable]

5. Employment Start Date: [Date of Joining the Company]

6. Monthly/Annual Salary: [Your Monthly/Annual Gross Salary]

I understand that preparing this certificate might require verification and official stamping. Please be assured that any confidential information provided will be treated with the utmost discretion and used solely for the specified purpose.

If it is possible to receive the Salary Certificate in a sealed envelope, I would greatly appreciate it, as some institutions may require it to be unopened.

I kindly request you to process this request as soon as possible, as my [mention the specific reason, e.g., loan application deadline, visa interview, etc.] is approaching.

Please let me know if there is any additional information or documentation needed to facilitate the process. You can contact me at [Your Phone Number] or [Your Email Address] for any queries or further details.

Thank you for your prompt attention to this matter. Your support is invaluable, and I am grateful for your assistance.

[Your Full Name]

Free Sample Letters

Sample Request Letter for Salary Certificate

Introduction.

When applying for a loan, visa, or any other financial transaction, it is often required to provide a salary certificate as proof of income. A salary certificate is a document issued by an employer that verifies the employee’s salary and employment details. In this blog post, we will provide a sample request letter for a salary certificate, which can be used as a guideline when writing your own letter.

Sample Request Letter

Dear [Employer’s Name],

I hope this letter finds you in good health and high spirits. I am writing to request a salary certificate for the purpose of [state the reason for requesting the certificate, e.g., applying for a loan]. As a valued employee of [Company Name], I believe this certificate will greatly assist me in my financial endeavors.

I kindly request you to provide me with a salary certificate that includes the following details:

• Employee’s name: [Your Full Name]
• Employee’s designation: [Your Designation]
• Employee’s department: [Your Department]
• Employee’s joining date: [Your Joining Date]
• Employee’s current salary: [Your Current Salary]

I would appreciate it if you could prepare the salary certificate on company letterhead and have it signed by an authorized signatory. The certificate should be addressed to the relevant authority or organization, as per their requirements.

Please let me know if there are any additional details or documents that you require from my end to process this request. I am more than willing to provide any necessary information to facilitate the issuance of the salary certificate.

Kindly note that the timely provision of this certificate would greatly assist me in my application process and would be highly appreciated.

Thank you for your attention to this matter. I look forward to a positive response and the timely issuance of the salary certificate.

[Your Full Name]

[Your Employee ID]

Requesting a salary certificate is a common practice when applying for financial transactions. By using the above sample request letter as a guideline, you can effectively communicate your need for a salary certificate to your employer. Remember to provide all the necessary details and be polite and professional in your approach. A well-written request letter increases the chances of a prompt and positive response from your employer.

Good luck with your request, and may your financial endeavors be successful!

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Employer’s Name]

[Company Name] [Company Address]

Subject: Request for Salary Certificate

I hope this letter finds you well. I am writing to request a salary certificate for the purpose of [Specify Reason, e.g., applying for a loan, visa application, etc.]. As part of the requirements for [Specify the Purpose], a salary certificate is needed to verify my current income.

Employee Details:

• Employee Name: [Your Full Name]
• Employee ID: [Your Employee ID, if applicable]
• Designation: [Your Designation]
• Department: [Your Department, if applicable]

Details to be Included in the Salary Certificate:

• Gross Salary: Please provide the total monthly or annual gross salary.
• Basic Salary: Specify the basic salary component.
• Allowances: Breakdown of any allowances or special payments.
• Deductions: Details of any deductions, such as taxes or insurance contributions.
• Net Salary: The final amount received after deductions.

Additional Information:

• If there is a standard format or specific details required by the requesting entity, kindly include those in the certificate.
• Please indicate the time frame for which the salary certificate is applicable.

Mode of Delivery: I would appreciate it if the salary certificate could be prepared and sent to me at the earliest convenience. You may provide the document in a sealed envelope or send it to my email address [Your Email Address] for added convenience.

Purpose of Salary Certificate: The salary certificate is required for [Specify Purpose] and is a crucial document in completing the [Specify Process, e.g., loan application, visa processing]. Your prompt attention to this matter will be highly appreciated.

Contact Information: Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your assistance and cooperation in this matter. I look forward to your prompt response.

[Your Full Name] [Your Employee ID, if applicable] [Your Signature – if sending a hard copy]

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Word & Excel Templates

Printable Word and Excel Templates

Request Letter for Salary Certificate

What is a salary certificate.

This is a document that comprises all the details regarding the basic monthly salary of a person working in a company. This document is very important as it not only shows the pay of the person but also proves that the subject is employed.

Why is a paid certificate needed?

People who are not self-employed work for some other people in exchange for a monthly income. This income is generally documented at various places and in various databases. However, when a person has to show his income somewhere, he completely relies on the salary slip that the company where he works issues him. There are many situations in which, this document is generally needed. Some of them are:

• When a person has to prove that he is employed and is capable of managing his finances. For instance, while applying for a loan, the salary certificate is generally needed.
• When there are some discounts and benefits for the person salary of whom lies in the specific range and that person wants to avail that, he can submit his certificate of pay.
• In some cases, the person can also use his payslip to prove that he is an experienced person since the job tenure is also mentioned in this document.

How to write a request for a payslip?

Some people generally feel so uncomfortable when they have to write a request letter to their boss. They feel they cannot pull it off because of their poor communication skills and lack of knowledge about writing a request. For such people, the guidelines are being given below:

Make a formal request:

As soon as you start the letter, ask your boss to issue you the monthly wages slip. While making a request, you can formally tell your boss what information you require to be shown in this document. such as basic salary, tenure of job, and much more.

Give reason for asking:

A worker in any company is not needed to give the reason for requesting the monthly payment proof since it is a basic right for him to ask for this document when he needs it. However, some companies have a policy that they don’t issue this certificate unless the worker provides them with a genuine reason. So, know the policy of the company and if the reason is required, go for it.

Tell when you need:

Sometimes, this document is needed urgently. In that case, the worker cannot wait indefinitely for the company to issue him this document. So, to prompt the reader, he can make a request and then provide a date by which, he needs this document. Remember that you will use this document to prove your employment. So, never compromise on what details your boss writes in it.

Close positively:

Every part of this request letter requires you to show a positive attitude. However, the ending is the most important part where you are required to demonstrate professionalism. The ending should show your expectations that you are hopeful that your boss will never let your request go unanswered.

Below is a sample request letter was written by an employee to his boss to apply for a certificate of monthly income.

Sample request letter for salary certificate

Name of the recipient: Address of the recipient

Subject: A request for pay certificate

Respected Sir,

I am Mr. ABC, working in the sales department since 2012. This letter is being written to formally ask you to issue me the salary certificate that states my basic salary along with the tenure of work in the company. I require this document because I need to apply for the discount on the medical expenses in ABC hospital based on my salary and this is a very important document for me at this point in time.

I would like to request you to issue me the payslip certificate by the 28 th of this month. I will be highly obliged if you do me this favor. I am looking forward to your kind reply.

Name of the employee, Designation of the employee in the company Name of department

File: Word (.docx) 2007+ and iPad Size 18 KB

Salary Certificate Format Word| Download Salary Certificate Letter Word Format

An employee salary certificate is an official document issued by the employers to certify the compensation paid to the employees. Often issued to the employees who are paid salaries in cash, a cash salary certificate format acts as an alternative to the salary slips. 

The salary certificate also acts as proof of employment, duration, and income proof of an individual. A salary certificate is issued by the HR department, HOD, Proprietor, and other authorized personnel after receiving a written request letter (Salary certificate application) from the employee.  

Importance of Salary certificate letter

Generally, employees seeking bank loans, filing income tax returns, buying properties, or certain government subsidies need income proofs like a salary certificate. 

We have a few ready to use salary certificate word format for you. Simply fill in your details and hit the print button. And you’ll have a ready certificate in no time. 

Also, if you are an employee or working professional looking to obtain a salary certificate for loan or other banking services and wish to write a salary certificate request letter, you may want to check another article exclusively for your needs. Download the free word format, fill in your details and you are ready. 

Salary Certificate Letter Format

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Contents of a salary certificate format

An annual salary certificate format includes the following details about the employee. 

• Employee ID
• Date of joining
• Designation
• Salary breakup
• No. of working days
• EPF/EPS Details
• Gross salary & Net salary

A salary certificate also provides a detailed breakup of salary, deductions, bonus, and any other extra pay.

How to write a salary certificate letter? 

A salary certificate letter is an essential document. Every company has its own prescribed salary certificate letter format. As you already know a salary certificate acts as income proof and used for obtaining other important services the employer must take extra precautions while issuing a salary certificate. 

• A salary certificate letter must follow a standard prescribed format
• The document must be issued on company letterhead only
• The letter must be duly signed and stamped with the date of issue 
• It must include employee details like annual salary, breakup, employee ID, department, designation, joining date, and status of employment.

Salary Certificate Letter Word Format

Learn how to write a formal letter , download formal letter format more.

Follow our step by step guide on writing a professional salary certificate. You can also download a sample salary certificate format in word for a quick use.

Download our cash salary certificate format in word, replace the content with your details, stamp/sign it. And you are ready to issue a cash salary certificate

A salary slip is a monthly salary calculation statement issued every month by the employer. A salary certificate is a letter/document certifying the annual salary of an employee issued by the employer.

Follow our detailed guide on experience certificate format . You can also download some ready to use working experience certificate word formats.

HR Manager, HOD, Accounts Manager, CEO, Proprietor, etc.

No. They are not same.

Any document that can certify that you are employed and receive a monthly remuneration. for example, salary slip, payslip, salary certificate, bank statement, cash salary certificate, etc.

You can write a request letter for salary certificate to your employer.

A payslip/Salary slip is your salary statement.

Follow our guide on writing an employee salary letter. You can also download free employee salary letter formats.

Follow our guide on writing salary certificate format.

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Salary Certificate

We are all familiar that certificates are documents which serve to certify a certain information or fact about something or someone. Certificates, therefore, are considered as a written piece of evidence about something (e.g. an individual’s credibility or participation in certificate an event).

• Certificate Examples in PDF
• Modern Certificate Examples & Samples

Every certificate is unique from one another. Different types of certificates serve different purposes. Achievement certificates , for example, serve as a proof of one’s achievement, usually in a certain subject or course. One may want to design his/her own certificates for future uses. However, designing a certificate may not come easy to some, thus the purpose of certificate templates.

Salary Example Certificate

• Illustrator

Size: US+ Bleed

Simple Salary Certificate Template

Size: A4, US

Annual Salary Certificate Template

Monthly Salary Certificate Template

Employee Salary Certificate Template

Free Salary Certificate Template

• Apple Pages

Free Download

Salary Certificate Format

Salary Pay Certificate Template

Salary Certificate from Employer Template

Company Salary Certificate

Size: 425 KB

Monthly Salary Certificate

Annual Employee Salary Certificate

Size: 86 KB

Printable Salary Certificate Example

Size: 36 KB

What Is a Salary Certificate?

A salary certificate in word is a type of certificate given by an employer to an employee upon request. This is an official document primarily used as a proof of an individual’s total income, including deductions and other information regarding his/her income. The purpose of requesting a salary certificate usually varies in every employee. However, financial institutions such as banks usually request for salary certificates from an individual in the instance of applying for a financial service (e.g. loan application ).

What Constitutes a Salary Certificate?

There are many different formats or modern certificate of a salary certificate. Still, salary certificates typically contain the following:

1. Certificate heading or title

2. Details of the employee, including his/her name, current address, current company or employer (including address) and current position, and monthly salary in figures (including breakdowns and deductions). You may also see what is an academic certificate?

3. Name of institution requesting the certificate, including name of company and address.

4. Signature of employee.

5. Signature and need of certification of HR department head and employer or office head. This basically contains the signature of the one issuing the certificate. This may also include office stamp (if any) including the date and place of issuance.

Free Employment and Salary Certificate Sample

Size: 76 KB

Standard Salary Certificate

Size: 190 KB

Professional Salary Certificate

Size: 941 KB

How to Write a Salary Certificate

In writing a salary certificate, there are a number of certificate examples and templates to use as your reference. However, you may want to experiment and try designing your own certificate , so here’s a list of tips and guidelines to help you in designing and creating your own salary certificate.

1. Know what type of certificate to create.

This is necessary to be able to determine the type of theme and template to use.

2. Think of a theme.

Salary certificates typically need to be formal or professional looking. You may, however, use casual themes on some types of certificates. You may also see how to make your own certificate .

3. Decide on the template you are going to use.

You can design your own template using different tools, or download some salary certificate templates for your convenience.

4. Fill the certificate with the necessary information.

You may print a certificate in pdf and write on it using ink pen, or print one with complete information.

5. Check for spelling errors

Checking for spelling errors (names, most importantly) and other typographical or grammatical errors. Do this a million times, if you must, just to be sure. You may also like certification templates & examples .

6. Get your certificate signed

Finally get your certificate signed by the proper authority. You need to, of course, validate your certificate.

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Home » Letters » Request Letters » Request Letter to the Principal for Salary Certificate

Request Letter to the Principal for Salary Certificate

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, request letter to the principal for issuance of salary certificate.

• Sample Request Letter to the Principal for Salary Certificate

To, The Principal, ______________ (Name of the school), ______________ (Address)

Date: __ /__ /____ (Date)

From, _______________ (Name of the Teacher), _______________ (Address)

Subject: Request for a salary certificate

Respected Sir/Madam,

With due respect, I am _____________ (Name of the teacher) working in _______ department having employee ID: _________ (Employee ID Number) and I teach __________ (Name of the subject) in classes ____________ (Mention the classes) in your esteemed school.

I am writing this letter to request a salary certificate for the applying for ________________ (loan/visa/others). I have been working in this institution since ________ (Number of years with year). And I draw a salary of _________ (amount).

I request you to please issue me the certificate at the earliest.

Yours ___________ (Faithfully/Sincerely), ______________ (Name), ______________ (Signature)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• A: Yes, stating the reason for needing the certificate helps the principal understand the urgency and importance of your request.
• A: Yes, providing such details helps in accurately processing your request and issuing the certificate promptly.
• A: You can politely mention the urgency of your request in the letter, but always ensure to maintain a respectful tone.
• A: The processing time may vary depending on the school's administrative procedures, but you can politely request expedited processing if needed.
• A: Politely inform the principal about the errors and request corrections to be made promptly.

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• Letter Writing
• Formal Letter Writing In English
• Salary Certificate Letter

Salary Certificate Letter | Check Format and Samples

A salary certificate letter is a document that contains details about an employee’s salary. It acts as proof of employment and is provided by the employer. Generally, after every month’s salary is paid, the finance team of a company sends the salary slip or the salary certificate to the employee. However, there might be occasions where you would not have received it. In such cases, the employee may be required to write a letter requesting it. It then becomes the employer’s responsibility to hand over the salary certificate letter to the employee.

Table of Contents

What is a salary certificate letter, salary certificate letter format, salary certificate letter to employee, frequently asked questions on salary certificate letter.

A salary certificate letter is provided by the employer containing details regarding the employee’s salary. It is proof that the person has been working in the company for a particular period. A salary certificate letter is provided by the employer but if it is missed from their end, then the employee can take the responsibility of writing a letter to the HR or the manager requesting them to provide you with the salary certificate. The request letter to HR can be written like other formal letters written to HR, letter to the Principal , etc. Similar to a salary increment letter to the employer, the request letter for the salary certificate can be written in a formal letter format.

Samples and Format of Writing a Salary Certificate Letter

Refer to the format and sample letters given below so that you can easily write one.

To: Mr Ashish Rawat

Date: 2nd March, 2022

Time: 12:30 P.M

This is to certify that Mr Ashish Rawat has been working as the IT Head at Naturo Pvt. Ltd. for the last two years (from 5th January, 2020 – Present). He has been serving as a permanent employee of the company and drawing a salary of Rs. 80,000 per month. He has been a hard-working, sincere and dedicated employee.

This letter is being produced at the request of the employee, and we hold no accountability on behalf of the letter.

Naturo Pvt.Ltd.

Outer Ring Road, Mahadevpura

Bangalore – 560016

Contact- 9999999999

To: Mrs. Saswati Mishra

Date: 2nd March 2022

This is to certify that Mrs. Saswati Mishra has been working as the Content Head at IOP News Pvt. Ltd. for the last five years (from 5th January, 2018). She has been serving as a permanent employee of the company and drawing a salary of Rs. 8 lakhs per annum.

This letter is being provided at the request of the employee, and we hold no accountability on behalf of the letter.

Pratikshya Dutta

IOP News Pvt. Ltd.

Contact- 12345

What is a salary certificate letter?

A salary certificate letter is a document from an employer stating that the employee concerned has been serving in the company for a particular period of time. It is basically the complete information about someone’s salary stating the amount of salary they are earning currently, and the deductions including tax and EPF.

Why is a salary certificate letter important?

A salary certificate letter is important because it can be used as a proof that you have worked in an organisation. Your further salary increment can be done on the basis of the current salary structure.

How can I write a salary certificate letter?

You can write a salary certificate letter including the information about the employee like the employee’s name, designation, date of joining, number of years he/she has been working, performance in the company, and the complete salary structure.

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Application for Salary Slip

An application for salary slip is a formal letter written by an employee to their employer requesting their monthly income salary slip. The employee can request a salary slip from the human resources department, finance department or administration department. Basically, a salary slip is a document that an employer provides to his employees every month.

It includes everything from their monthly total earnings, and total monthly deductions, to their income break-ups and a summary of net salary received during the month. A person can use his salary slip as proof to apply for a credit card, loans, job applications etc. It acts as proof that you are currently working for a company organisation and will be able to clear the amount of the loan.

Usually, the department in charge sends the salary slip to the employee through email or as a printed hardcopy every month. But sometimes when a person does not receive one, they need to write an application requesting the issuance of his salary slip to the authority.

Application for Salary Slip: Guidelines and Tips

• It is a formal letter, thus a respectful and polite tone should be used. It should be brief, concise, clear and straightforward.
• The letter should be addressed to the HR, finance manager or the person in charge.
• The employees should state their professional information like employee id, designation, department etc. so that their request can be smoothly processed.
• The employee must mention the reason behind the request for example bank loan application, credit card application, visa application, scholarships, etc.
• Present your sincerity and faithfulness to the organisation. At the end of the letter, the employee must express gratitude toward the recipient.
• If the employee is applying for any matter related to the bank then they should provide proper information about the bank in the letter.
• The employee must proofread the letter and make corrections in grammar and punctuation. 

Format of the Application for Salary Slip

Sender’s address

Date: (dd/mm/yyyy)

Receiver’s address

Body of the application

Yours Sincerely/faithfully 

Sender’s Name

Sample 1- When written to the HR

453, Vasant Tower,

Nirma Road,

Deep Nagar,

HR Manager 

Manyavar Enterprises 

Subject: Request for issuance of Salary Slip

Respected Sir, 

I, Sarthak Tiwari, am writing this letter to request the issuance of my salary slip. I am applying for a loan, for the process of which the bank has asked me to submit a salary certificate from my current employer. The bank needs my income proof along with the necessary documentation. Below are my employment details for your reference.

Name: Sarthak Tiwari 

Designation: Designing head

Department: Digital Marketing

Employee id: ME314

I have applied for a loan from the Central bank of Noida, Gandhi Nagar, Mumbai. For the process of the same, I am required to show my salary slip.

I, therefore, request you to please provide me with the same on or before 16th August 2022.

Sarthak Tiwari

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Sample 2 – For the issuance of Credit Card

22 Sethi Nagar,

Opposite Sunshine School,

Bargarh City,

The Principal 

Sunflower Bloom School

Subject: Request for issuance of salary slip

Respected Ma’am,

With due respect, I would like to state that I, Radhika Mehta have been working in your school as an economics teacher, in the senior section. I am applying for a credit card at Punjab National Bank. For the same purpose, I am required to show my salary slip as proof of my monthly income.

I request you to issue my salary slip for the past six months so that the verification process could be proceeded with. It is an urgent need and thus I will be grateful if you could issue the salary slip within the next two weeks.

Yours Sincerely,

Radhika Mehta 

Sample 3 – For Visa Verification

  312 Tarang Complex,

Datta road,

Niranjanpur, 

The Finance Manager 

Aeroplay Designs

Khayat Khedi

Subject: Application for issuance of salary slip

I, Ashima Chauhan, would like to request you to issue my salary slips for the last three months (i.e. June, July and August) duly signed and sealed. I am applying for a Visa and for the verification process of which my salary slips are needed.

Mentioned below are my details for generating the salary slips.

Name: Ms. Ashima Chauhan 

Designation: Supply chain executive 

Department: Retail supply 

Employee id: AD2345

I would be grateful if the said salary slips are provided to me within the next seven days as they are urgently required for me to submit. 

Yours sincerely 

Ashima Chauhan 

FAQs about Application for Salary Slip

Question 1. What is a salary slip?

Answer. Basically, a salary slip is a document that an employer provides to his employees every month. It includes everything from their monthly total earnings, and total monthly deductions, to their income break-ups and a summary of net salary received during the month. A person can use his salary slip as proof to apply for credit cards, loans, job applications, visa applications etc.

Question 2. Is a salary slip important for an employee?

Answer. Yes, a salary slip is an essential document for an employee. It not only provides the monthly income distribution and deductions of the employee but also acts as proof of their monthly income.

Question 3. Who provides a salary slip and to whom should we address the application for a salary slip?

Answer. Usually, the finance department of a company organisation provides the salary slip to the employees on a monthly basis. But in case the salary slip is not provided, the employee can write an application to the HR department or finance department or to the administration department of the company requesting it.

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Salary Certificate Format–Download Free Word Sample & More

A salary certificate is a document that confirms an individual’s income and employment details. This blog post will discuss the salary certificate format, its importance, and how to create one. 

This blog also comes with a free salary certificate in Word format that you can download and use directly. 

With a digital-first payroll solution like RazorpayX Payroll, automatically generate salary certificates – and so much more.

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What is a salary certificate?

A salary certificate is an essential document that verifies an individual’s income and employment details. It serves as proof of income and is required in several situations, such as applying for loans, credit cards, visas, and other legal documents. Additionally, employers may also require a salary certificate when providing an employee with a housing allowance or a vehicle loan.

As an employer, you will need to provide salary certificates to your employees because your employees will be required to share their salary details with various entities such as banks, government agencies, and other organisations.

Salary certificate format

A salary certificate format typically includes the following details:

• Employee’s name and designation
• Employer’s name and address
• Date of joining
• Date of issuing the certificate
• Basic salary
• Allowances, such as house rent, transport, medical, etc.
• Total salary (basic salary plus allowances)
• Deductions, such as tax, provident fund, etc.
• Net salary (total salary minus deductions)

Sample salary certificate format Word

[Company_Name]

[Company_Address]

To Whom It May Concern

This is to certify that [Employee’s Name] has been employed with [Employer’s Name] since [Joining Date] and is currently working as [Designation].

The gross salary of the employee for the month of [Month/Year] is as follows:

Net Salary (Gross Salary – Deductions) : [Amount]

This certificate is being issued upon the request of the employee for [Purpose of Certificate]. We confirm that the above details are true and accurate to the best of our knowledge.

[Company name with official stamp]

Download Salary Certificate Format in Word

Download Salary Certificate Format in PDF

A salary certificate is an important document that verifies an individual’s income and employment details. By following the format outlined in this blog post, you can create a comprehensive salary certificate that meets the requirements of various entities. 

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Alish is a writer at RazorpayX. Zoophilist. Coffee Addict. And now a FinTech enthusiast. When not writing you'll find her learning French, taking a long walk (or run) with her dog, or Netflixing.

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Salary Certificate Request Letters

The money distribution of a country depends upon its economic condition. And the economy of the country can distinguish whether it is a developed, developing, or underdeveloped country.

The salary division is also an important factor in a country. The people having high salaries must justify that they deserve it in terms of excellent skills or experience etc. It can also be a motivational factor for highly skilled professionals to stay in their own country and thus improve the development of the country.

But paying high salaries must be justified to avoid differences and complexes in society among classes. The people having mediocre salaries must also be given some extra benefits from time to time to keep their motivation high as well.

A salary certificate is proof of the salary of the relevant employee. It comprises all the details like basic pay, allowances, etc. Additionally, the whole work tenure is summarized in such a certificate. Sometimes it is issued with proper format and sometimes it is generally issued without a specific format depending on the need. A salary certificate is needed many times. It can be requested from the employer for issuance.

The salary certificate is requested while applying for a loan, opening a bank account, starting some degrees, and going for some allowed investments with the job restrictions. In such cases, the employee needs to put the reason for which he has requested the certificate. The letter must provide a reason and must end with a thanks note.

Salary certificate for a bank loan

I am applying for a bank loan for the purchase of my new car. As per the bank rules, I need to submit a copy of my salary certificate along with other necessary documentation. I hereby request you please provide me with the same at the earliest so that I may move forward with the process. Thanking in anticipation.

Salary certificate for tenancy

I will be requiring my salary certificate letter describing my basic pay and work tenure with the company for applying for tenancy. I request you to please provide me with the said document at the earliest. Looking forward to hearing a positive reply from you.

Salary certificate for visa application

I’ll need my salary certificate letter for my visa application to Canada. I hereby request you please provide me with the above-stated document at the earliest possible time. I will be highly obliged. Hope to hear a positive reply from you.

I would like to request my salary certificate that mentions my basic salary from the month of January 20XY to October 20XY. I need this document as I am applying for a credit card at ABC Bank. My salary certificate is a mandatory requirement for this purpose.

Kindly issue the mentioned document by the 12 th of this month. I shall be really grateful for your help.

Request Letter for Experience and Salary Certificate

I have been working at XYZ Company for the past 4 years as the Assistant Manager in the IT Department. I am currently processing an immigration application to Canada. For this purpose, I urgently need experience and a salary certificate as proof of my job here. I, therefore, request you to provide me with the same by the earliest.

Your cooperation will be much appreciated.

Salary Declaration Letter from E mployer

I am writing to request my salary declaration certificate. I need this document in order to fulfill the official formalities for renting a new apartment. The said document is required by the 30 th of this month.

I will be grateful to you for considering my request.

Salary Certificate Request for Bank Loan

I would like to request my salary certificate. I am applying for a house loan at ABC bank. My salary certificate is one of the documents required by the bank for this purpose.

I, therefore, request you issue the said document by the earliest so that my loan can be approved soon.

Thank you for your consideration.

For filing the tax return

I am XYZ, Junior Manager at the ABC department. I am writing to request the issuance of my salary certificate for the purpose of my tax return. Kindly provide me with the requested document by the 12 th of October.

Thanking you in anticipation.

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Sample Request Letter for Salary Certificate

There are many occasions and situations where an individual is asked to provide proof of his income or salary. For a business owner, providing his income statement is not a problem because he is running a business so he surely has all the paper work in order. On the other hand, a person who is earning monthly salary has a lot to deal with before he can get his income statement. If an individual needs his or her salary certificate, that individual is required to write a formal letter to his employer or HR department requesting the salary slip for a previous month. Request letter for salary certificate is used for this purpose and it is exactly what the name suggests; a formal request to get salary statement for a particular purpose.

Important uses of Request Letter for Salary Certificate:

Salary certificate is one of the important official documents that are used in professional careers. The first example of using a salary certificate is when you apply for a loan to the bank or a loan company. Hundreds of individuals apply for loan i.e. house loan, automotive loan, student loan and business loan on daily basis but the bank doesn’t approve all the requests. Instead, they go through each applicant and see if he will be able to pay back the loan on time. When an employed person applies for loan, the only way to understand his financial strength is to see his monthly income i.e. salary statement.

Another very common scenario to use a salary certificate is when you apply for a job and you ask for a certain salary figure i.e. 50% more than your current salary. The employer or the company doesn’t simply give you your desired salary but they first evaluate your worth and if you deserve the salary that you want. One way to know this is by seeing current salary certificate. For instance, if you are currently earning $5000, you can easily ask for $6000 to the new employer but the same salary figure won’t be possible if your current salary is $3000. Key focus is put on the net receivable salary when someone writes a request letter for salary certificate.

Getting an apartment or renting a residential place is very difficult these days. If an apartment becomes vacant, there are dozens of applicants who go for the same place. The landlord or the owner of the apartment takes great care scrutinizing the applicants and then he finds the most suitable tenant for the apartment. A very common method of evaluating an individual is by asking him for the salary certificate. For instance if an individual rents an apartment with $5000 monthly rent, how would he be able to afford it with a monthly income of $6000? This is what the landlords and owners check before accepting a tenant.

Key Elements of Request Letter for Salary Certificate:

• Name of the person writing the letter
• Name and other details of the recipient
• Date of writing the letter
• Subject stating the main purpose of the letter
• Formal request to issue salary certificate for a specific period
• Reason(s) for asking for the salary certificate
• Specific time period of the certificate i.e. past 6 months
• Particular format in which the certificate is acceptable
• Signature and closure of the letter

 Rendell Carter Manager HR Sigma Enterprise Pvt Ltd. Date: 5 th December, 2021   Subject: Request for salary certificate   Dear Mr. Carter, This is Stephanie Huppert from marketing department. I am working at this company since past 3 years as an assistant manager marketing under supervision of our HOD Mr. Japer Lloyd. With this request letter for salary certificate, I am formally requesting you to issue my salary certificate for the past 6 months. Approval of Mr. Lloyd is attached with this letter. Last week I applied for home loan and yesterday I got the email from the bank that in order to consider and precede my loan request, they need to see my salary slips first. As they explained, it’s important to see if a person earns good money and he or she will be able to pay back the loan with interest on time. They can only verify it with the income statement and a guarantor. I found an old friend at the same bank who will vouch for me and will be my guarantor but still I need the salary slips to present to the bank. My employee code is SE56982 and my salary is $3200 without any deductions and taxation. In the salary certificate that you will issue me, my gross salary, added bonuses and compensations and deductions will be mentioned after which net salary will be calculated. It was advised by my colleague that HR department doesn’t issue salary certificate upon informal request but one has to write a formal request letter with the approval from their HOD to the HR department and then they will consider issuing salary slip. I have attached required documents here with the request letter for salary certificate and I have explained the reason for requesting the salary certificate. Hopefully there won’t be any problem. It would be a great favor from your side if you can process my request and issue the salary slips within next 2-3 days. I am hoping to hear from you very soon.     Regards   Stephanie Huppert Assistant Manager Marketing Department Employee Code: SE56982

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