personal statement of administrative assistant

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Writing an Administrative Assistant’s Personal Statement

Table of Contents

Administrative assistants play an important role in any organization. They are responsible for scheduling appointments, answering phones, managing emails, and providing administrative support.

The job of an administrative assistant requires good organizational skills, attention to detail, and the ability to multitask. Asides from your resume, a personal statement is a vital document employers typically require to determine your suitability for a job role. The  administrative assistant personal statement examples  in this guide will help you get started on the right note.

A personal statement is your chance to sell yourself to the employer and demonstrate your abilities, qualifications, and skill set. You’ll surely leave a lasting impression on the recruiting manager with a solid personal statement that details what you can offer to the company.

This article will take you through writing the perfect administrative assistant personal statement . 

What Is A Personal Statement?

A personal statement is a document you submit as part of your job application. It is a summary of your skills, qualifications, and capabilities . It details what you can offer an employer regarding your applying job. 

A good personal statement must convince the hiring manager that you’re a perfect fit for the role at hand. You may include your interests, life, and career goals. The personal statement is also a great way to demonstrate your written communication skills. This is because administrative assistants often interact with customers and other stakeholders via email. 

What to Include in an Administrative Assistant Personal Statement

For your statement to stand out, you must include some essential information. Here are some key details to include in an administrative assistant’s statement:

1. Relevant work experience

List any previous work experience relevant to the administrative assistant position you are applying for. This could include experience working in a similar role, handling office tasks, or using appropriate software or technologies.

2. Skills and Abilities

Highlight any skills and abilities that make you a strong candidate for the role. These could be proficiency in computer programs such as Microsoft Office, excellent communication skills, and the ability to multitask and prioritize tasks effectively.

3. Education and Relevant training

Include any relevant education or training you have received, such as a degree in business administration or a certificate in office management.

4. Personal qualities

In your statement, highlight any qualities that make you well-suited for the role of an administrative assistant. These could include strong attention to detail, a positive attitude, and working well in a team.

5. Career goals

Finally, include a brief statement about your career goals and how the role of an administrative assistant fits into your long-term plans.

How to Write an Administrative Assistant Personal Statement

Your statement should be written in a clear structure, with each section building on the point you made in the previous one. 

The following steps will guide your writing:

1. Begin with a Hook

Begin your statement with a brief statement that captures the reader’s attention. You may start by explaining why you are interested in the administrative assistant position and what makes you a strong candidate.

2. Highlight your relevant work experience

When listing your relevant work experience, include the names of the companies or organizations you worked. Also include your previous job titles, and a brief description of your responsibilities.

3. Mention your most unique skills and abilities

You might have several skills and abilities, but only mention those relevant to the administrative assistant position. Also include any skills that give you an edge over other job applicants, one that portrays your uniqueness. 

4. Highlight your personal qualities that make you stand out

This is where you sell yourself to the employer. Detail any unique qualities that will make you excel on the job. These may include strong attention to detail, a positive attitude, and working well in a team.

5.  Conclude

Bring your statement to a close by convincing the employer that you’re indeed the perfect fit for the job role. 

Administrative Assistant Personal Statement Examples

I am an experienced and organized administrative assistant passionate about using my unique skill set to provide exceptional service.

My career has been built on the commitment to providing excellent support services, which I have perfected through initiative and dedication. 

As a professional, I take pride in learning complex tasks while working efficiently under tight deadlines. I often display impressive problem-solving abilities by resolving issues related to day-to-day operations in a timely fashion. Additionally, I always strive to increase my productivity by exploring creative methods of executing my duties. 

My strong interpersonal skills allow me to interact easily with colleagues from diverse backgrounds and build meaningful relationships. Furthermore, I always ensure effective communication between all stakeholders, helping create a peaceful work environment. On top of that, I am skilled at negotiating favorable terms and achieving organizational objectives. 

Overall, my experiences and expertise make me an ideal candidate for any organization looking for competent and reliable administrative assistance.

I am an experienced and enthusiastic administrative assistant, passionate about utilizing my diverse skills to help organizations achieve their objectives. With my extensive knowledge, I juggle many tasks while working efficiently and effectively under pressure. I focus on delivering results on time with accuracy and attention to detail that is second to none. 

My technical proficiency includes computer use, data entry, record keeping, scheduling, filing, and other clerical duties. With these abilities and my commitment to learning new software applications, I offer a unique blend of energy and experience to any organization. 

Additionally, I strive to build strong relationships through my active communication skills and problem-solving abilities. I also have excellent interpersonal and organizational abilities.

I hope to be considered for this opportunity to serve as an administrative assistant in your organization.

I am an experienced and enthusiastic administrative assistant, eager to bring my organized and dedicated work ethic to any workplace. 

With a proven track record of handling clerical duties efficiently and accurately, I am confident I will become an essential part of your team. My drive is fueled by my creative problem-solving skills and willingness to take on complex tasks easily. 

Furthermore, I have excellent interpersonal relationship skills to collaborate effectively with colleagues while maintaining professionalism. I strive to improve processes within any organization and possess the organizational skills necessary for achieving streamlined operations. 

Additionally, I can easily prioritize tasks, reduce risks, and keep communication lines open between departments while maintaining confidentiality and topmost discretion. My dedication to superior customer service will be invaluable when interacting with clients or customers. 

Overall, I offer a unique combination of experience, energy, skill, and reliability that would make me an ideal addition to your office.

Administrative assistants are the backbone of every organization, as many things won’t function without them. When seeking the role of an administrative assistant, you must display your uniqueness. And capture the employer’s attention in a way no other person does.

A strong personal statement will set you apart from the competition. So it’s worth investing your time and effort to create a striking statement.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Administrative Assistant Personal Statement

• CV Templates & Advice

Have you found your ideal admin job, but are struggling to write a great personal statement for your Administrative Assistant CV?

Personal statements are the perfect opportunity for you to show your potential employer what you’re all about and where your talents lie. We recommend using this short personal profile to promote your strengths, work experience and key skills.

Use this 100-150 words at the beginning of your CV to provide examples of how you match the job specifications and why you are perfect for this role.

If you are looking for further information and useful tips, then read our expert guide on  how to write a personal statement .

What to include in your administrative assistant personal statement

Why you are applying for the role:

• Refer to the knowledge you have of the position to show awareness of the demands of the role.

Why you are applying for this specific role:

• What is it that attracted you to this specific role?
• Why do you want to work for this specific company?

Provide details about your education:

• Provide a brief overview on your previous education (School/University/Higher Education Courses)

Your admin experience:

• Where have you worked previously?
• What were you required to do in your last role?
• Did you have any additional responsibilities in your previous roles?

Your vision:

• What are your career aspirations?
• What are you hoping to achieve in this role?

Example Admin Assistant Personal Statement:

Organised and adaptable administrative assistant with four years’ experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. In my previous role, I was responsible for providing administrative support to a large sales department reporting directly to the regional sales manager. To succeed in this role i had to be exceptionally organised and demonstrate strong communication skills. In my next role, I am looking to take on new challenges and additional responsibilities.

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How to Write Personal Statements for Administrative Job Application | Complete Guide

This post will give you a comprehensive idea of what you should include in a personal statement for an administrative job. Check out our examples of personal statements for administrative job applications in this post.

On reading the successful administrator personal statement examples, you will get to know what to do and what not while drafting these documents. This way, you would be on the right track while writing one of these applications.

You can post your doubts and reach out to us once you read this post. We would be glad to help you clarify the same.

What is Personal Statement for Admin Job Application?

Personal statement for admin job application can enhance your chances of landing on the lucrative administrative job you had been eyeing. This document serves as an excellent specimen to demonstrate your core skills and leadership abilities to operate in the administrative profile. With high-quality personal statement for admin jobs, you would have the advantage on your side during the recruitment process. Along with your cover letter, resume, and job application, a professionally crafted personal statement would help you win a job.

A personal statement for admin job articulates your abilities to perform well in the profile. So, you need to convey specific skills with examples in this document. In this post, you can check some of the best examples of personal statements for administrative job application.

NEED EXPERTS HELP FOR WRITING YOUR PERSONAL STATEMENT? CLICK HERE NOW!

Why Do You Need a Personal Statement for Administrative Job?

A personalized personal statement for administrative job helps you explain your potential to a recruiter. A well-articulated personal statement would enable the recruiter understand your abilities. So, you can promote your experience, strength, and skills through this document.

Your personal statement for administrative role is important for the following reasons:

• It articulates your experience and competence in administrative jobs
• A customized personal statement gives you an edge over others
• The document helps the selecting committee to identify your skills
• Amidst competitive job environments, the statement strengthens your profile
• You can explain your specific skills in the administrative profile
• The personal statement complements other application documents like resume and cover letter

structure a personal statement for Administrative Personal Statement Job Application?

Formatting and structuring your personal statement for administrative role calls for expertise. With a proper structure to your personal statement, you can make the crucial information stand out. Besides, you can demonstrate your presentation skills, which also helps the employer assess your profile with ease.

Here’s how you should structure a personal statement for administrative job. An experienced personal statement writer can help you draft this document.

• Mention how long you have been a part of the industry
• Write about the specialized and transferable skills you have
• Mention all your areas of expertise
• Explain the relevant industries where you have demonstrated your competence                                                                                                                  
• The administrator personal statement examples show the relevant interests and qualifications
• Include all the personal qualities that complement your profile
• Include instances that explain your professional abilities
• Write about how you wish to adapt yourself to the new work environment

How Do you Write a Powerful Personal Statement Administrative Job Application in 6 Steps?

Writing a successful personal statement for an admin job requires prior experience. Besides, you might be applying at the entry-level or executive profile. Here’s how you should write a personal statement for admin jobs.

On scrutinizing through the best administrator personal statement examples, you would notice that the introductory paragraph in each document is unique. You can mention what motivated you to apply for the course along with your recent experience.

The body of your personal statement for an admin job should explain relevant skills, interests, and experiences. You might furnish some personal details to support your administrative fellowship, professional summary, or application letter.

Your personal statement should clearly indicate what you would bring to the table. So, you can touch your academic background and professional experience briefly before explaining your plans.

As you check out the best administrative personal statement examples, you would notice how experienced writers mention the awards, certifications, degrees, and industry experience of the candidate. You might also mention the positions you worked in and the corresponding responsibilities.

Before joining a new office, you would be submitting an essay and appearing an interview. However, these documents don’t carry specific examples to explain your skills. Your personal statement for admin job application brings you the right opportunity to mention these strengths.

Draft a strong conclusion for your personal statement that would leave a lasting impression on the recruiters. It should justify the relevance of your application, persuading the selectors to hire you.

Need Help for Writing Your Personal Statement? Click Here!

Sample for Personal Statement for Administration Job Application

Here’s one of the best administrative personal statement examples that you might check out. The experts can draft a similar personal statement for administrative job for you.

With three years of industry experience under my belt, I am willing to shoulder greater administrative responsibilities at your esteemed organization. As an adaptable and organized administrative assistant, I have worked in different office experiences over the years. My excellent time management skills and attention to details help me accomplish the tasks efficiently, adhering to the industry standards.

A patient and calm composure helps me work efficiently under pressure. Admin tasks tend to get complicated at times. On multiple occasions, I have shouldered stress efficiently, focusing on the individual task at hand. Besides, I have demonstrated my competence in working as a team and leading other employees. At the same time, I am comfortable working independently.

I had a gratifying experience operating as an administrative support staff in the sales department for the last two years. I had to report to the regional sales manager directly. Working in this profile, I was able to organize my working process and polish my communication skills. I look forward to embrace a progressive career and deliver the same kind of commitment to your organization. Hence, I look forward to take on additional responsibilities and channelize my skills to address the challenges.

Currently, I am working with an MNC as an operation and admin executive. The company has entrusted me with the responsibility of maintaining professional connection with our clients. In my profile, the responsibilities include making enquiries through emails and telephone. I also assist the team with events, meetings, and conferences. Besides, the company has entrusted me with the responsibility to carry out web-based research and make clear presentations. Besides, I am responsible to ensure that the content on our website for clients remains updated and relevant. At the same time, I am equally competent in maintaining the databases with client details. Evidently, I am well-versed in the core administrative processes, and brace up to embrace my next opportunity.

While I believe that maintaining a high level of professionalism is imperative for me, I also worked on my basics. Before integrating myself into the industry, I graduated with a three-year degree from the Amity University, finishing in the top 3% of the glass. Being practical minded, I believed that true professionalism in work comes from a calculative blend of my existing skills and industry knowledge. This explains why I switched my job twice in a span of three years. Besides, I strived to excel in my professional circuit wherever I worked all these years. I was happy to have delivered value to my organizations. At the same time, this professional exposure helped me evolve as a more competent candidate, with a refined knowledge in admin jobs.

I am willing to apply for the admin job in the marketing department since I already have experience in this field. This experience will come in handy while I take on the new tasks at your organization. I am eager to set my hands on new methodologies and carry on with the learning process. I am also well-versed with the leading software that office admins need to manage the back office. Having completed my B. Com program, I am familiar to accounts management. Besides, I have completed a Diploma program in Taxation and Accounts Management to streamline my profile.

Channelizing my existing skills and fresh knowledge, I would like to work in your esteemed organization as an office admin. With due diligence and commitment, I hereby promise to contribute to the productivity of your organization. I have always been eyeing a progressive career, and I believe that your platform would be the ideal pedestal for me to carry out my professional endeavors. With due diligence and commitment, I would take on the fresh set of responsibilities and deliver value to your organization.

Example – Administrative Assistant Personal Statement

I have had a keen interest in administrative jobs since my childhood. As a Class Representative and School Representative I enjoyed my administrative responsibilities. I like to lead and manage anything and I always took advantage of opportunities to showcase my leadership capabilities and management abilities. I had a strong desire to be part of the Indian Administrative Service. But despite a few failed attempts in the Indian Civil Service examination, I made the decision to be a part of top multinational companies and secure my dream job as an Office Assistant. I have 3 years of experience as an Office Assistant at XYZ and have managed several responsibilities. My excellent time management skills and attention to details has helped me to accomplish my tasks efficiently and fulfill my duties excellently.

As a vibrant person, I have always tried hard to maintain a positive work culture. My interactions with my fellow mates have always been quite decent and these have helped me to hone my interpersonal communication skills. Though at times I feel that administrative jobs get complicated, my calm and patient composure has helped me to work efficiently under pressure and tackle all the challenges. Working both as part of a team and independently, I had efficiently managed my responsibilities well. As a team player, I have demonstrated my skills efficiently. In my position as an Office Assistant, I have sometimes led my fellow mates and trained new joiners. As an Office Assistant, I have prepared reports, documentations, managed meetings and offered customer support. Working as a team, me and my team mates have also contributed towards the sales and marketing branch of the company.

Working in this profile has enabled me to be organized and polish my technical and communications skills. I am sure this job position also offers me the same kind of work environment where I can hold a progressive career and work efficiently for your organization. In order to better equip myself with contemporary techniques on administrative positions, I would look to take on additional responsibilities and polish my skills to address the challenges.

I am sure my perfect blend of professionalism and will to work hard will make me good as an Administrative Assistant. As a Bachelor of Commerce Honors graduate from the well reputed Amity University, I am adept in management and administrative responsibilities, accounting and taxation as well. As a competent candidate, I am ready to take up new challenges and whet my skills.

I am sure my work experience as an Office Assistant will come in handy during my Administrative Assistant job in the marketing department at your Company. I am eager to take up new responsibilities and channelize my talents for the benefit of your company. I am sure your company offers the right platform for me to carry out my professional endeavors. With great enthusiasm and diligence I would like to take up responsibility as an Administrative Assistant and add value to your company. This post will surely help me to better myself and the company. With great diligence and enthusiasm, I would like to take on the responsibilities and add value to your organization by my compassionate work ethics and professionalism.

How Do You Make Your Personal Statement Stand out?

Now, you must be wondering what should a personal statement include for a administrative job application?

• Explanation for applying for the particular role
• Details outlining your educational background
• Your past experiences in the administrative profile
• Your vision on how you can get going in the new organization
• Unique skills that give you an edge over other candidate
• Proper evidence on how your experiences and skills suit the job description
• Specific examples to demonstrate your competence
• Your future goals considering the industry
• The benefits you can bring to the table
• How you view your career progression in the organization

What Administrative Skill Should I Demonstrate?

While writing a Personal Statement for an Administrative job, don’t miss to mention the administrative skills you possess and have exhibited in your previous job.

Below are the top administrative skills you should have to be a successful Administrator:

• Effective Communication Skills
• Organizational Skills
• Responsibility
• Customer Service
• Multitasking
• Time Management

How Do You Demonstrate Excellent Administrative Skills?

It is very vital to include some Administrative Skills you possess in your CV to demonstrate your Administrative capabilities.

So don’t forget to include the following points in your CV:

• You can name some of the events you have organized
• You can give instances in which you have solved a conflict.
• You can demonstrate your technical skills by giving the names of softwares you are familiar with.
• Describe the situations in which you have managed the schedule of a team.
• Name any foreign languages you speak, if any.

What Should You Avoid in a Personal Statement?

Your personal statement for job is a crucial document where you cannot afford to make mistakes. Once you examine the best examples of personal statements for administrative job application, you would notice how flawless they should be.

Faltering with the contents, presentation, tone, or format in your job personal statement can lead to rejection. Therefore, you need to be careful about the common mistakes while writing a personal statement for job and avoid the same. To help you secure the desired administrative job, our writers with more than 10 years of professional experience have pointed out the common mistakes that you might commit.

• Don’t use cliches in your statement as it makes it generic
• Don’t be vague about the skills or write something that others would include
• Refrain from embellishments and exaggerations in your personal statement
• Don’t include buzzwords or unnecessary fluff in the document
• As the language you use matters, refrain from using a negative tone
• Your document shouldn’t include personal information like the number of dependants
• Refrain from making the document ambiguous by using disjoint sentences
• Don’t forget to edit, proofread, and check the document before submitting

To enhance your chances of bagging the job, make sure to have experienced writers on your side. The best administrator personal statement examples will help you understand the quality and tone that would break the ice.

Top 10 Administrative Jobs

Have a look at the top ten administrative jobs to apply for.

• Senior data entry specialist
• Facilities manager
• Medical administrative assistant
• Executive assistant
• Certified professional coder
• Call centre manager
• Customer service manager
• HR benefits specialist
• Contract administrator          
• Senior executive assistant

Pro Tips from Our 10+ Years of Experienced Professional Personal Statement Writers for Jobs

Our seasoned writers have explained how you should draft your personal statement for admin job application. Adhering to these guidelines, you can come up with a powerful and convincing personal statement. This can help you create a strong impression on the recruiting committee who would call you for an interview.

Seasoned writers use their industry experience to draft outstanding job personal statements . Here are some of the tips you would find beneficial.

Intent for application:

Mention your intention to apply for the administrative job. Here, you might include your professional philosophy.

Qualifications:

As you see in the administrator personal statement examples , experienced writers seamlessly draft these documents, mentioning the relevant qualifications of the applicant. 

Proper formatting:

Make sure to format and present the job personal statement properly. This ensures that the readers would find it relevant and inviting.

Editing and proofreading:

To ensure that you submit a flawless personal statement for administrative job, make sure to get the document properly edited and proofread by experts.

Focus on tone and language:

The tone and language in which you write your personal statement matter a lot. So, make sure to use the right tone in this document.

Customize your application:

Remember, each company has its own ethics and working style. So, you need to get your personal statement customized for each of them.

Did We Miss Anything?

Once you check out the personal statement examples for management jobs and CV samples, you will get a clear idea on what to include in these documents.

Hopefully, you are now better informed about how you must draft these crucial statements.

Well, we are at the end of this post, and you may contribute from your end with some ideas you would like to share.

Also, let us know if you benefit from our examples of personal statements for administrative job applications. We would be glad to help you with more of these sample personal statements for you.

What should be included in a personal statement for a job application?

A Personal Statement for job application must include why you are the best person for the specified job.

What are 3 categories of examples that define administrative skills?

Strong organizational skills, communication skills and interpersonal and teamwork skills are the 3 categories that define administrative skills.

What are the three top qualities of an administrative assistant?

Problem solving, Multitasking, Foresight and Anticipation are the three top qualities of an administrative assistant.

What makes you stand out as an administrative assistant?

Your positive attitude and communication skills

Mrs Jizah M

Mrs Jizah M has always enjoyed writing down her thoughts since school days. What just started as a hobby slowly transformed into a passion. Her writing skills were first acknowledged by few of her professors when she wrote content for the college website; this was a turing. Slowly she started getting freelance works and later on, a series of events led her to specialize in academic and higher education related documentations. In additional to personal statements, she along with her team writes LORs, SOPs, college application essays, admission essays and all similar types of documents.

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Top 35 Examples of an Administrative Assistant Resume Objective Statement

An objective statement is your first chance to capture the employer’s attention. Writing a powerful objective statement for your resume or CV will help you land the job as an administrative assistant. As the first part of your resume, the objective statement is vital to making a good first impression and convincing the employer to look more closely at you for the job. It is important to communicate that you understand what it takes to be an excellent administrative assistant and that you are the best applicant for the job.

Below is a selection of objectives statements for administrative assistants with a range of experience to guide you in writing a strong objective statement for your resume:

Experienced Administrative Assistant Objective Statements

• To obtain an administrative assistant position, contributing demonstrated experience in efficiently supporting teams in fast-paced environments, coordinating external and internal meetings and conference calls across multiple time zones, and maintaining contact databases.
• To undertake the role of Administrative Assistant at Parker & Stanley, applying three years’ experience in general administrative and clerical support, filing, covering reception desk, and assisting the Human Resources and Finance departments as needed.
• Versatile administrative assistant with meticulous attention to detail and organizational skills gained through over 15 years of providing superb administrative support to top-tier organizations, seeking to dedicate my experience, energy, and can-do attitude to a demanding position.
• Enthusiastic team player seeking an Administrative Assistant role at State University, bringing knowledge acquired over two years of providing administrative support in higher education and a passion for exceeding expectations.
• Excellent communicator with strong interpersonal skills is looking for an administrative assistant position in a fast-paced environment where organizational, time management and advanced Microsoft skills can be utilized to execute tasks on time, under pressure, and with excellence.
• Experienced self-starter with four years’ experience seeking Administrative Assistant position in ABC Bank, where advanced organizational skills, good judgment in confidential situations, strong interpersonal and communication skills, excellent phone etiquette and exceptional ability to manage competing priorities can be utilized to support the team.
• Seeking an administrative assistant position in a fast-paced environment to utilize extensive experience in performing general administrative duties, including clerical, organizational, and catering related tasks, bringing hardworking attitude and demonstrated integrity.
• Detail-oriented and dependable individual with four years’ experience, skilled in a range of administrative duties including transcription, document management, event organization and invoice preparation, looking to support a fast-paced team as an administrative assistant.
• Hardworking and efficient administrative assistant experienced in corporate event planning, calendar management, minute taking, and drafting a range of communications for internal and external use, seeks to add value to White Inc.’s team by bringing experience and ability to work under pressure.
• Highly qualified and proactive team player with over 10 years’ experience as an administrative assistant, bringing exceptional organizational and communication skills, and the ability to handle multiple projects at the same time to a busy team.
• Experienced administrative assistant, highly skilled in supporting global teams across time zones, arranging travel, maintaining office functions, and directing phone calls, seeks to join an international company in a demanding role to utilize ability to work well under pressure and contribute to the smooth operation of the team.
• To serve as an Administrative Assistant at Medical General, coming with expertise in performing a variety of medical office support functions with detailed focus and accuracy, ranging from receptionist duties to managing patient records while maintaining confidentiality.
• Friendly and detail-oriented problem solver seeking an administrative assistant position, bringing seven years’ experience providing efficient calendar coordination, event planning, and expense tracking, among other clerical tasks.
• Highly motivated and well-organized administrative assistant with six months of experience on a temp basis, seeking permanent position where English/Spanish bilingual skills, strong administrative and clerical skills, knowledge of Microsoft Office products, and ability to work independently can be utilized for the benefit of the company.
• Very presentable and well-organized team player looking to support and anticipate needs of fast-paced team with multitasking and project management skills as well as ability to take ownership of complex communication processes as an administrative assistant, leveraging fours years’ experience.
• Highly professional and experienced executive administrative assistant with 15 years’ experience, bringing sense of urgency, exceptional communication and computer skills, highest integrity, and the ability to get along well with all levels throughout the organization.

Entry-Level Administrative Assistant Objective Statements

• Recent college graduate (GPA: 3.4) seeking an administrative assistant role to utilize organizational capabilities, proficiency in Microsoft software, 70 wpm typing, and ability to multi-task, working in a professional environment.
• Seeking the position of Administrative Assistant at Smith Corporation to support a busy team through leveraging organizational and problem-solving skills, as well as a proactive approach to anticipating the needs of managers.
• Newly graduated, responsible and polished high school student (GPA: 3.1), seeking to develop and refine my administrative and clerical abilities, bringing excellent verbal and written communication skills, exceptional computer skills, high energy, and attention to detail.
• Poised and detail-oriented professional looking for an administrative assistant position where strong working knowledge of Microsoft Office programs, excellent interpersonal and teamwork skills, sense of urgency and ability to multitask can be utilized to anticipate the needs of a team.
• Self-motivated and driven team player looking for the position of Administrative Assistant with Peterson Architects to apply organizational, communication, and coordination skills to a fast-paced role.
• Senior-year self-starter at State University (current GPA: 3.2), seeking to provide high-quality support as an administrative assistant, bringing exceptional computer skills, devoted focus, and strong desire to continually improve and add value to a team.
• Responsible and reliable individual looking for an administrative assistant position, bringing a strong work ethic, eagerness to learn, organizational skills, and computer mastery, seeking to support a busy team.
• Detailed-oriented high-energy professional seeking an administrative assistant position to dedicate exceptional computer skills, multi-tasking ability and organizational capabilities to support a team and work under pressure to meet deadlines with excellence.
• To secure an administrative assistant position where my commitment to customer satisfaction and superior organizational capabilities are utilized, bringing time management, problem-solving and multi-tasking skills to supporting a team.
• Highly organized and reliable go-getter seeking an administrative assistant position to support an active team, when needed and how needed, coming with proactive problem-solving capabilities, attention to detail and a passion for organization.
• Seeking the position of an administrative assistant, bringing extensive computer and technology ability, excellent written and verbal communication skills, multi-tasking capabilities, 75 wpm typing, a great telephone presence, and a hardworking can-do attitude.
• Team player looking for an Administrative Assistant position at XYZ Company where exceptional organization, communication, and computer skills will quickly add value and contribute to the smooth functioning of the office environment.
• Eager and proactive recent high school graduate (GPA: 3.8) seeking employment as an administrative assistant, coming with can-do attitude and high energy, looking to utilize organizational and computer skills to get up to speed quickly and add value to the organization.
• Self-starter with relentless attention to detail and a commitment to continuous improvement seeking administrative assistant role in the healthcare industry where ability for solving complex problems and executing tasks with excellence can be used to make the company operate more smoothly.
• Recent high school graduate looking to secure administrative assistant role within Smith Independent School District where effective communication skills, ability to form genuine human relationships with nearly everyone, and excellent computer and word processing skills can be utilized to support teachers and school staff.
• Diligent and proactive team player with unbeatable work ethic seeking administrative assistant role, bringing professional appearance, excellent time management and organizational skills, 60+ wpm, and exceptional verbal and written communication skills to anticipate the needs of and add value to the team.

Career Change Administrative Assistant Objective Statements 

• Adaptable data entry clerk seeking to transition into the role of an administrative assistant in a fast-paced office, coming with over 10 years’ experience in detail-oriented data entry (90 wpm), unparalleled accuracy, a professional phone presence, and the ability to thrive under pressure.
• Seeking to change careers and secure the position of Administrative Assistant at F&M Partners, bringing significant experience as a copyrighter, demonstrating exceptional written and verbal communication skills, an aptitude for drafting, and a passion for supporting superiors in a challenging and fast-paced environment.
• To serve as an Administrative Assistant at Jones Consulting, bringing two years’ experience as a case clerk supporting lawyers in a high-pressure environment, experience with a wide variety of professional software, and 24/7 availability.

Now that you have seen a variety of sample objective statements make sure you carefully read the requirements for the job posting. Try to capture the most important job requirements in your objective statement. It is best if you can write your objective statement, then put it away for a day or two, then pull it out and proof it. By letting it sit for a couple of days, you will catch more errors, and it is critical that your objective statement is free from errors. If you have a friend who can look at it, that is another good option. Good luck!

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21 September 2023

4 minutes read

Crafting the Perfect Administrative Assistant Personal Statement

In today’s competitive job market, standing out as an administrative assistant candidate is essential. Your administrative assistant’s personal statement plays a pivotal role in showcasing your qualifications, skills, and enthusiasm for the role.

In this comprehensive guide, we’ll explore the ins and outs of creating an outstanding personal statement and cover letter to help you land that coveted administrative assistant position.

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• Why Your Administrative Assistant Personal Statement Matters

Your administrative assistant personal statement is your first opportunity to capture the hiring manager’s attention. It’s a brief yet powerful introduction to your application, allowing you to make a lasting impression. Here’s why it matters:

Setting the Tone for Success

The personal statement sets the tone for the rest of your job application. It provides a snapshot of who you are as a candidate and what you bring to the table. A well-crafted personal statement can pique the hiring manager’s interest, encouraging them to delve deeper into your qualifications.

Standing Out from the Crowd 

In a sea of applicants, standing out is crucial. Your personal statement is your chance to shine and differentiate yourself from other candidates. It allows you to showcase your unique blend of skills, experience, and passion for the administrative assistant role.

Demonstrating Your Fit 

Employers seek candidates who not only have the necessary qualifications but also fit seamlessly into their organization. Your personal statement should articulate why you are the perfect fit for the administrative assistant position and how your skills align with the company’s needs.

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• Crafting Your Administrative Assistant Personal Statement

Now that you understand the significance of your personal statement, let’s dive into the process of crafting one that leaves a lasting impression. We’ll break it down into actionable steps:

Step 1: Start with a Strong Opening 

The opening sentence of your personal statement should grab the reader’s attention immediately. Consider sharing a compelling anecdote or a concise summary of your qualifications to draw the hiring manager in.

Step 2: Highlight Your Qualifications 

In this section, delve into your qualifications for the administrative assistant role. Mention your relevant education, certifications, and any specialized training. Emphasize how these qualifications make you a strong candidate.

Step 3: Showcase Your Skills 

One of the key aspects of your personal statement is showcasing your skills. Administrative assistants need a diverse skill set, including communication, organization, time management, and multitasking. Provide specific examples of how you’ve demonstrated these skills in previous roles.

Step 4: Express Your Enthusiasm 

Your passion for the role should shine through in your personal statement. Explain why you’re enthusiastic about being an administrative assistant and how your enthusiasm translates into exceptional performance.

Step 5: Tailor to the Job 

Customization is key. Tailor your personal statement to the specific administrative assistant job you’re applying for. Mention the company’s values, mission, and how your contributions will align with their goals.

Step 6: Conclude with a Strong Call to Action 

Wrap up your personal statement by expressing your eagerness to contribute to the organization’s success. Invite the hiring manager to get in touch, and thank them for considering your application.

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• Crafting the Perfect Administrative Assistant Cover Letter

Your administrative assistant’s cover letter complements your personal statement. It provides an opportunity to expand on your qualifications and demonstrate your written communication skills. Here’s how to create an effective cover letter:

Introduction: Addressing the Hiring Manager 

Begin your cover letter with a professional salutation, ideally addressing the hiring manager by name. Express your interest in the administrative assistant position and briefly mention where you found the job posting.

Body: Expand on Your Qualifications 

The body of your cover letter should elaborate on the qualifications and skills mentioned in your personal statement. Use specific examples to demonstrate how your experience aligns with the job requirements.

Company Fit: Demonstrating Alignment 

Explain why you’re drawn to the company and how your background makes you a perfect fit. Mention the company’s values, culture, and mission, showcasing your commitment to becoming an integral part of their team.

Closing: Reiterate Your Enthusiasm

In the closing paragraph, reiterate your enthusiasm for the administrative assistant role and your eagerness to contribute. Thank the hiring manager for their time and consideration, and express your hope for the opportunity to interview.

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Crafting an exceptional administrative assistant personal statement and cover letter requires careful planning and attention to detail. By following the steps outlined in this guide, you’ll be well on your way to creating a compelling application that sets you apart from the competition.

Remember, your personal statement is your chance to shine, so make it count. Stand out from the crowd, demonstrate your fit for the role, and leave a lasting impression on the hiring manager. Your dream administrative assistant position awaits!

Q1: What is an administrative assistant personal statement?

An administrative assistant personal statement is a brief but powerful introduction to your job application. It highlights your qualifications, skills, and why you are the ideal candidate for the administrative assistant position.

Q2: Why is the personal statement important in a job application?

The personal statement is your opportunity to make a strong first impression on the hiring manager. It sets the tone for your application and can help you stand out from other candidates.

Q3: What should I include in my personal statement?

Your personal statement should include a brief summary of your qualifications, relevant skills, and a compelling reason why you are the perfect fit for the administrative assistant role.

Q4: Can you provide an administrative assistant personal statement template?

Yes, we offer an administrative assistant personal statement template in our blog. It will guide you in creating a well-structured and effective personal statement.

Q5: How can I tailor my personal statement to a specific job application?

To tailor your personal statement, carefully review the job description and requirements. Highlight the skills and qualifications that align with the specific job, and explain how you can contribute to the organization’s success.

Q6: What are some key skills that should be mentioned in an administrative assistant personal statement?

Important skills to mention include communication skills, organizational skills, time management, multitasking abilities, proficiency in Microsoft Office, and previous administrative experience.

Q7: How long should my administrative assistant’s personal statement be?

Your personal statement should be concise, typically no more than a few paragraphs. Aim for clarity and impact rather than length.

Q8: Can a well-written personal statement improve my chances of getting hired as an administrative assistant?

Yes, a well-crafted personal statement can significantly improve your chances of getting hired. It demonstrates your enthusiasm and qualifications, making you a standout candidate.

Q9: Should I address the hiring manager by name in my cover letter?

Whenever possible, address the hiring manager by name in your cover letter. It shows that you’ve done your research and adds a personal touch to your application.

Q10: What’s the best way to conclude my administrative assistant personal statement?

Conclude your personal statement by expressing your eagerness to contribute to the organization’s success. Invite the hiring manager to get in touch, and thank them for considering your application.

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Table of Contents

• • Why Your Administrative Assistant Personal Statement Matters
• • Crafting Your Administrative Assistant Personal Statement
• • Crafting the Perfect Administrative Assistant Cover Letter
• • Conclusion

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12 Administrative Assistant CV Examples [+ Template]

Administrative Assistants are the backbone of any organization, expertly juggling multiple tasks while maintaining a high level of organization and efficiency. Similarly, a well-structured CV should reflect these same qualities, showcasing your ability to manage tasks, solve problems, and keep everything running smoothly. In this guide, we will provide you with Administrative Assistant CV examples that highlight these skills, helping you create a CV that effectively communicates your value as an organizational powerhouse.

CV Examples

Cv guidance.

• Essential Sections

Optional Sections

• Getting the CV Structure Right
• Formatting Your CV
• Personal Statements for Administrative Assistant
• CV Experience
• CV Skills & Proficiencies
• How to Tailor Your CV to a Job
• FAQs about CVs
• Related CVs

CV Writing for Administrative Assistants

• Highlight Your Certification and Specialization : Specify qualifications like CAP (Certified Administrative Professional), MOS (Microsoft Office Specialist), or PACE (Professional Administrative Certification of Excellence). Detail specializations such as office management, executive support, or project coordination early on in your CV.
• Quantify Your Impact : Share achievements with numbers, like a 30% efficiency increase from process improvements or a 20% cost reduction from vendor negotiation.
• Tailor Your CV to the Job Description : Match your CV content to the job's needs, highlighting relevant experiences like event coordination or data management if emphasized by the employer.
• Detail Your Tech Proficiency : List proficiency in software like Microsoft Office Suite, Google Workspace, or any CRM systems, and any experience with project management tools or ERP systems. These matter.
• Showcase Soft Skills and Leadership : Briefly mention leadership, teamwork, or your knack for managing multiple tasks and deadlines efficiently.

The Smarter, Faster Way to Write Your CV

Administrative Assistant CV Example

• Streamlined office operations and procedures, leading to a 30% increase in efficiency and a 20% reduction in supply costs.
• Managed executive travel and meeting schedules, coordinating over 100 domestic and international trips and reducing travel expenses by 15% through strategic planning and budgeting.
• Implemented a new digital filing system, improving document retrieval times by 50% and significantly enhancing office productivity.
• Coordinated and executed company-wide events and meetings, improving internal communication and employee satisfaction by 25%.
• Handled customer inquiries and complaints, resulting in a 20% increase in customer satisfaction and retention.
• Assisted in the preparation of financial reports and budgets, contributing to a 10% increase in fiscal efficiency and accuracy.
• Managed a team of junior administrative staff, improving team productivity by 30% through effective delegation and mentoring.
• Developed and maintained a comprehensive database of client information, enhancing client relationship management and increasing repeat business by 15%.
• Assisted in the implementation of a new CRM system, reducing data entry time by 40% and improving the accuracy of customer information.
• Office Management and Organization
• Travel and Meeting Coordination
• Digital Filing and Document Management
• Event Planning and Execution
• Customer Service and Complaint Resolution
• Financial Reporting and Budgeting
• Team Leadership and Mentoring
• Database Management
• Client Relationship Management
• CRM System Implementation

Administrative Aide CV Example

• Implemented a new digital filing system, resulting in a 30% reduction in document retrieval time and significantly improving office efficiency.
• Coordinated and managed a team of 3 administrative assistants, streamlining workflow and reducing task completion time by 20%.
• Developed and maintained a comprehensive database of over 500 clients, improving communication efficiency and client satisfaction by 15%.
• Managed the scheduling and logistics for over 50 high-level executive meetings, ensuring seamless operations and a 100% attendance rate.
• Reduced office supply costs by 25% through the implementation of a strategic inventory management system.
• Facilitated a smooth office relocation with minimal disruption to business operations, coordinating with various vendors and service providers.
• Assisted in the preparation of over 100 reports and presentations, improving the quality of communication materials and receiving positive feedback from senior management.
• Streamlined the onboarding process for new hires, reducing the time taken for orientation by 40% and improving new employee satisfaction.
• Handled confidential documents and correspondence with a high degree of discretion, maintaining the integrity and security of sensitive information.
• Digital filing and database management
• Team coordination and management
• Efficient communication and client relations
• Logistics and scheduling for executive meetings
• Strategic inventory management
• Office relocation coordination
• Report and presentation preparation
• Streamlining onboarding processes
• Handling of confidential documents and information
• Cost reduction and efficiency improvement

Administrative Assistant Intern CV Example

• Streamlined the office filing system, resulting in a 30% reduction in document retrieval time and significantly improving office efficiency.
• Assisted in coordinating and planning company-wide events, leading to an increase in employee engagement and satisfaction by 20%.
• Managed the CEO's calendar, scheduling over 100 meetings and appointments, ensuring optimal time management and productivity.
• Implemented a new digital inventory management system, reducing supply costs by 15% and improving the accuracy of inventory tracking.
• Assisted in the preparation of over 50 reports and presentations, enhancing communication and decision-making processes within the organization.
• Provided exceptional customer service, handling an average of 30 calls per day, resulting in a 10% increase in customer satisfaction scores.
• Supported the HR department in the recruitment process, screening over 200 resumes and scheduling 50 interviews, contributing to the hiring of 10 new employees.
• Managed the company's social media accounts, increasing followers by 25% and improving the company's online presence.
• Coordinated travel arrangements for 5 executives, optimizing travel budgets and ensuring seamless business trips.
• Office Organization and Efficiency
• Event Planning and Coordination
• Calendar Management
• Digital Inventory Management
• Report and Presentation Preparation
• Exceptional Customer Service
• HR Recruitment Support
• Social Media Management
• Travel Arrangements Coordination
• Cost Reduction and Budget Management

Administrative Assistant with no experience CV Example

• Managed and streamlined the office filing system, resulting in a 30% improvement in document retrieval times and enhancing overall office efficiency.
• Coordinated and organized company-wide events and meetings, ensuring seamless communication and collaboration between departments.
• Assisted in the implementation of a new office management software, contributing to a 20% increase in productivity by reducing manual administrative tasks.
• Handled customer service inquiries, resolving 95% of issues on the first contact and improving customer satisfaction ratings.
• Assisted in the preparation of monthly financial reports, ensuring accuracy and timely delivery to stakeholders.
• Implemented a new scheduling system that reduced missed appointments by 50%, improving office efficiency and client satisfaction.
• Managed the reception area, greeting and directing visitors, and handling incoming calls, contributing to a welcoming and professional office environment.
• Assisted in the preparation and distribution of company newsletters and updates, ensuring timely and effective communication with all staff.
• Supported the HR department in the recruitment process, contributing to a 15% reduction in time-to-hire.
• Office Management
• Event Coordination
• Software Implementation
• Customer Service
• Financial Reporting
• Scheduling and Organization
• Reception Management
• Internal Communication
• Recruitment Support
• Efficiency Improvement

Administrative Clerk CV Example

• Streamlined the office filing system, reducing document retrieval time by 30% and improving overall office efficiency.
• Implemented a new scheduling system that reduced missed appointments by 20%, enhancing client satisfaction and office productivity.
• Managed the coordination of 50+ company events annually, ensuring smooth operations and a 15% increase in employee engagement.
• Coordinated communication between 5 departments, improving interdepartmental collaboration and reducing miscommunication by 25%.
• Managed the processing of over 1000 invoices monthly, ensuring timely payments and maintaining positive vendor relationships.
• Implemented a new inventory tracking system, reducing supply shortages by 40% and saving the company $20,000 annually.
• Assisted in the preparation of monthly financial reports, contributing to a 10% increase in financial accuracy and stakeholder confidence.
• Managed the reception area, providing excellent customer service to over 50 visitors daily and improving company image.
• Handled the scheduling and organization of 20+ weekly meetings, ensuring all necessary materials were prepared and resulting in a 15% increase in meeting efficiency.
• Scheduling and Calendar Management
• Interdepartmental Communication
• Invoice Processing
• Inventory Management
• Meeting Preparation and Coordination
• System Implementation and Improvement

Administrative Support CV Example

• Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in document retrieval time and a 15% increase in overall productivity.
• Managed a team of 3 administrative assistants, improving inter-departmental communication and reducing task completion time by 20% through effective delegation and team coordination.
• Coordinated and executed 50+ company-wide events, including meetings, conferences, and training sessions, enhancing employee engagement and satisfaction by 25%.
• Implemented a new customer relationship management (CRM) system, improving customer service response time by 35% and increasing customer satisfaction rates by 20%.
• Reduced office supply costs by 15% through strategic vendor negotiation and bulk purchasing, without compromising on quality or availability of essential items.
• Assisted in the preparation of 100+ reports and presentations for senior management, improving the accuracy and timeliness of information flow and aiding in strategic decision-making.
• Managed the company's calendar and scheduled 200+ appointments, improving time management and reducing scheduling conflicts by 40%.
• Handled incoming and outgoing correspondence, ensuring 100% accuracy and prompt response, leading to a 30% improvement in stakeholder communication.
• Assisted in the recruitment and training of 10 new administrative staff, reducing onboarding time by 25% and improving team performance by 20%.
• Team Leadership and Delegation
• Customer Relationship Management
• Cost Reduction and Negotiation
• Calendar Management and Scheduling
• Professional Correspondence Handling
• Recruitment and Training
• Digital Filing System Implementation

Beginner Admin Assistant CV Example

• Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in time spent on document retrieval and management.
• Coordinated and managed a team calendar for a department of 10, improving scheduling efficiency by 20% and reducing scheduling conflicts by 15%.
• Assisted in the preparation of monthly financial reports, contributing to a 10% increase in the accuracy of financial data and enhancing stakeholder confidence.
• Managed front desk operations, including greeting visitors and handling incoming calls, improving customer service ratings by 25%.
• Assisted in the planning and execution of 5 corporate events, resulting in increased employee engagement and satisfaction.
• Implemented a new inventory tracking system for office supplies, reducing costs by 15% through efficient resource allocation and waste reduction.
• Provided administrative support to a team of 5, improving team productivity by 20% through efficient scheduling and organization.
• Handled the processing and distribution of internal and external communication, improving communication efficiency by 30%.
• Assisted in the preparation and editing of company presentations, contributing to a 15% increase in stakeholder engagement and understanding.
• Office Administration
• Digital Filing Systems
• Team Calendar Management
• Internal and External Communication
• Document Preparation and Editing
• Efficient Scheduling and Organization

Entry Level Administrative Assistant CV Example

• Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in time spent on document retrieval and a significant improvement in overall productivity.
• Coordinated and managed a calendar of over 50 weekly appointments for a team of 10, ensuring optimal time management and a 20% increase in meeting efficiency.
• Assisted in the preparation of monthly financial reports, contributing to a 15% reduction in errors and enhancing the accuracy of financial data.
• Managed front desk operations in a high-traffic office, improving customer satisfaction by 25% through efficient handling of inquiries and prompt resolution of issues.
• Implemented a new inventory tracking system for office supplies, leading to a 20% reduction in unnecessary expenditures.
• Assisted in the planning and execution of corporate events, resulting in a 30% increase in employee engagement and team cohesion.
• Provided administrative support to a team of 5, improving team productivity by handling routine tasks and allowing them to focus on core responsibilities.
• Managed the company's social media accounts, increasing online visibility by 40% and contributing to a 15% increase in new customer acquisition.
• Handled the processing and distribution of internal communications, ensuring 100% compliance with company policies and contributing to a well-informed workforce.
• Efficient Office Administration
• Administrative Support
• Internal Communication Processing

Experienced Administrative Assistant CV Example

• Managed a team of junior administrative assistants, improving team productivity by 25% through the implementation of a new task tracking system.
• Coordinated and executed high-level corporate events and meetings, resulting in a 50% increase in stakeholder engagement and satisfaction.
• Implemented a new digital filing system, reducing document retrieval time by 40% and significantly improving office efficiency.
• Handled all aspects of travel planning for senior executives, reducing travel-related issues by 60% and saving the company $20,000 annually in travel costs.
• Developed and maintained relationships with vendors, negotiating contracts that resulted in a 15% reduction in office supply costs.
• Managed the company's multi-line phone system, improving customer service response time by 30% and increasing customer satisfaction ratings.
• Assisted in the preparation of financial reports, improving the accuracy of data entry by 20% and reducing the time taken to complete reports by 25%.
• Coordinated the onboarding process for new hires, reducing the time to full productivity for new employees by 50%.
• Office Management and Streamlining
• Team Leadership and Development
• Executive Travel Planning
• Vendor Relationship Management
• Telephone System Management
• Financial Reporting and Data Entry
• New Hire Onboarding

Junior Admin Assistant CV Example

• Streamlined the office filing system, resulting in a 30% improvement in document retrieval times and enhancing overall office efficiency.
• Coordinated and managed the scheduling of meetings for a team of 10, ensuring optimal time management and a 20% reduction in scheduling conflicts.
• Implemented a new inventory tracking system for office supplies, leading to a 15% reduction in unnecessary expenditures and waste.
• Assisted in the preparation of monthly financial reports, contributing to a 10% increase in accuracy and timeliness of financial data.
• Managed the reception area, providing excellent customer service to over 50 visitors daily and improving client satisfaction ratings by 25%.
• Collaborated with the IT department to troubleshoot and resolve technical issues, reducing downtime by 30% and improving office productivity.
• Handled the processing and distribution of internal and external communication, ensuring a 100% on-time delivery rate and enhancing interdepartmental coordination.
• Assisted in the planning and execution of company events, leading to a 20% increase in employee engagement and morale.
• Supported the HR department in the recruitment process, contributing to a 15% decrease in time-to-hire and improving the quality of new hires.
• Meeting Coordination and Scheduling
• Technical Troubleshooting
• Support in Recruitment Process
• Time Management

Office Administrative Assistant CV Example

• Coordinated and managed a team of 3 junior administrative assistants, fostering a collaborative environment that boosted team productivity by 25%.
• Managed the scheduling and organization of over 100+ meetings and events per year, ensuring smooth operations and high levels of satisfaction among attendees.
• Reduced office supply expenses by 15% through diligent inventory management and negotiation with suppliers.
• Introduced a new customer relationship management (CRM) system, improving client communication and tracking, leading to a 20% increase in customer satisfaction scores.
• Handled all administrative tasks for a team of 10, including scheduling, correspondence, and document preparation, increasing team efficiency by 30%.
• Implemented a new travel booking and expense reporting system, reducing processing times by 40% and saving the company $10,000 annually.
• Assisted in the planning and execution of 5 corporate events, each with over 100 attendees, resulting in positive feedback and increased client engagement.
• Team Leadership and Collaboration
• Meeting and Event Planning
• Inventory Management and Cost Reduction
• Customer Relationship Management (CRM)
• Administrative Support and Correspondence
• Travel Booking and Expense Reporting
• Corporate Event Planning and Execution
• Efficiency Improvement and Process Streamlining

Senior Administrative Assistant CV Example

• Streamlined administrative processes and implemented a new digital filing system, resulting in a 30% increase in efficiency and a 20% reduction in paper usage.
• Coordinated and managed a team of 4 administrative assistants, improving team productivity by 25% through effective delegation and performance monitoring.
• Developed and executed a comprehensive training program for new hires, reducing onboarding time by 40% and increasing new hire productivity by 15% within their first three months.
• Managed the scheduling and logistics for over 50 corporate events and meetings annually, ensuring seamless execution and a 90% satisfaction rate from attendees.
• Implemented a new expense tracking system, leading to a 15% reduction in unnecessary expenditures and a 10% increase in budget efficiency.
• Collaborated with the IT department to troubleshoot and resolve technical issues, reducing downtime by 20% and improving overall office productivity.
• Handled high-level correspondence and communications, ensuring a 100% response rate and contributing to improved stakeholder relationships.
• Assisted in the preparation of over 100 reports and presentations annually, ensuring accuracy and timely delivery, leading to a 20% increase in departmental efficiency.
• Coordinated travel arrangements for senior executives, resulting in a 30% reduction in travel expenses through strategic planning and cost-effective booking practices.
• Process Improvement and Streamlining
• Team Management and Delegation
• Training Program Development and Execution
• Event and Meeting Coordination
• Expense Tracking and Budget Management
• Technical Troubleshooting and IT Collaboration
• High-Level Correspondence and Communication
• Travel Arrangement Coordination

CV Structure & Format for Administrative Assistants

Essential cv sections for administrative assistants, getting your cv structure right.

• Logical Flow : Begin with a compelling personal statement, then proceed to your professional experience, ensuring a logical progression through the sections of your CV.
• Highlight Key Achievements Early : Make significant accomplishments stand out by placing them prominently within each section, especially in your career experience.
• Use Reverse Chronological Order : List your roles starting with the most recent to immediately show employers your current level of responsibility and expertise.
• Keep It Professional and Precise : Opt for a straightforward, professional layout and concise language that reflects the precision administrative roles demand.

Formatting Your Administrative Assistant CV for Success

Formatting keys to success, clarity and consistency, highlighting multitasking skills, optimal cv length, personal statements for administrative assistants, administrative assistant personal statement examples, how to write a statement that stands out, cv career history / work experience, administrative assistant career experience examples, how to make your career experience stand out, cv skills & proficiencies for administrative assistant cvs, cv skill examples for administrative assistants.

Technical Expertise

• Office Management : Proficient in managing office operations, including scheduling, correspondence, and maintaining office supplies.
• Document Preparation : Skilled in preparing and editing documents, reports, and presentations with high attention to detail.
• Database Management : Ability to manage and organize databases, ensuring data accuracy and confidentiality.
• Technology Proficiency : Mastery of office software (e.g., Microsoft Office Suite, Google Workspace) and administrative tools (e.g., CRM systems, project management software).

Interpersonal & Collaboration Skills

• Communication Skills : Ability to effectively communicate with team members, clients, and executives, both verbally and in writing.
• Organizational Skills : Exceptional ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Problem-Solving : Proactive approach to identifying and resolving administrative or operational issues.
• Teamwork & Collaboration : Demonstrated ability to work effectively in a team, coordinating efforts to achieve common goals.

Creating a Compelling Skills Section on Your CV

How to tailor your administrative assistant cv to a specific job.

Tailoring your CV to the target job opportunity should be your single most important focus when creating a CV.

Tailor Your CV to a Job Description

Emphasize Relevant Administrative Experiences

Utilize industry-related keywords, showcase your technical skills, highlight your soft skills, align your professional summary with the job requirements, cv faqs for administrative assistants, how long should administrative assistants make a cv, what's the best format for an administrative assistant cv, how does a administrative assistant cv differ from a resume, related cvs for administrative assistants.

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How to Write a Good Personal Statement for a Job in Administration

• Administrative Jobs
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Personality Traits to Become a Secretary

How to write a resume for a school principal position, how to write a cover letter to reapply for my current job.

• How to Briefly Describe the Type of Career Opportunity You Are Seeking
• Good Examples of Why You Would Like to Work for an Employer

Landing an administrative job provides an exciting opportunity to use your leadership skills. Knowing how to write a personal statement for an admin job in school or business settings can give you a strong advantage in the hiring process. When drafting a personal statement for an admin job in school or any other organization, think of it as a homework assignment for writing a captivating commercial or a great campaign ad. All good advertisers know that their product must match the needs and interests of the buyer. In your case, you must offer specific examples of the qualities you possess that align perfectly with the main duties of the administrative position you are seeking.

A personal statement on a curriculum vita (CV) or online job application is a brief but interesting synopsis of who you are and what you can do for the organization.

Tailor Your Statement to the Job

Your personal statement must convince the reader as to why you are an ideal match for the administrative job. Demonstrating that you are highly qualified is not enough. Study the job ad, and speak with colleagues who are familiar with the organization for clues as to the type of person and leadership style preferred. For instance, the school board may be hoping for a fiery principal who can be a change agent; or, perhaps the board seeks an excellent communicator. If you are that type of leader, emphasize those specific qualities when writing your personal statement. Communicate a sense of who are and what you value. Do not simply restate your resume; emphasize the qualities they look for that you possess in abundance.

Highlight Your Leadership Style

Enthusiastically explain your leadership style and philosophy. You can write your personal statement in bullet points or in paragraph form directly below your name and contact information. You do not need to include a heading. Examples of bullet points for a business administrator could include descriptors such as “dynamic, results oriented leader who sets the highest standards possible for myself and my team.” Depending on your personal preferences, you may prefer to write a paragraph in narrative form.

I am a visionary leader with a collaborative management style. Education has been my lifelong passion. Nothing is more rewarding to me than creating inclusive and accessible learning environments, where all children feel valued. My extensive classroom experience, administrator license and special education background make me an ideal fit for the assistant principal job.

Showcase Your Qualifications

First impressions are powerful, so use your personal statement to dazzle a hiring manager. There should be no question that you can do the job if given the chance. For instance, when writing an effective executive assistant personal statement, start by making a list of what makes you a competitive applicant in relation to the position. Consider the work setting and the type of person who is most likely to fail or succeed. An efficient but unfriendly receptionist may not have what it takes to be the public face of the company, for instance. If the ad seeks an outgoing organizer for an admin job, mention directed related qualities in your executive assistant personal statement.

I am a friendly, high-energy professional who anticipates what the boss needs, sets priorities, communicates effectively and organizes meticulously.

Share Your Career Objectives

A good personal statement lets the employer know why you are seeking a new job. Mention that you are looking for a position that offers new challenges and additional responsibilities. You don't want to give the impression that you are unhappy with your current situation or just after a better paying job. Administrative roles require ambition, drive and self-motivation. For instance, the best personal assistant personal statement examples state that you are wanting to learn and grow as a professional.

I am a highly organized, efficient secretary, striving to take my career to the next level. I seek a position as a loyal personal assistant where I can utilize my organizational abilities and communication skills to the fullest.

• Resume Principal: Jobs Search Letters for Educators
• The National PTA: Position Statement - The Principal, The School's Educational Leader
• Hopedale Public Schools: Personal Statement and Letter of Intent

Mary Dowd holds a doctorate in educational leadership and a master’s in counseling and student affairs from Minnesota State Mankato. Helping students succeed has been her passion while serving in many areas of student affairs and adjunct teaching. Currently she is a dean of students at a large, public university. Dr. Dpwd’s writing experience includes published research, training materials and hundreds of practical online articles.

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Administrative Assistant Resume Summary with Examples

An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. This article shares some examples of effective Administrative Assistant resume summaries to help you write your own resume summary.

What is a resume summary?

A resume summary is a short explanation of your skills and experience as they relate to an open role. You’ll usually add a summary at the top of your resume, right below your name and contact information. That way it’s one of the first things an employer reads. 

Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for. 

Administrative Assistant resume summary examples 

Here are some various Administrative Assistant resume summaries based on a candidate’s experience, career focus and best qualities: 

General summary

Example: ‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Excellent communication and people skills with extensive strategic planning capabilities.’

This example showcases the applicant’s versatility and knowledge in areas essential for office management.

Intermediate summary

Example:  ‘Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.’

This summary shows the applicant’s experience in a demanding work setting. It also showcases skills that could be valuable in any office environment.

Versatile summary

Example: ‘Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices.’

This example highlights the applicant’s versatility and the ability to handle multiple roles. It also details a few specific examples of skills that would be useful in any Administrative Assistant position. 

Financial experience summary

Example: ‘Capable and knowledgeable Administrative Assistant with more than five years of experience working in a financial office. Thorough working knowledge of securities and investment practices. Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks.’

This summary showcases the applicant’s knowledge in the financial industry, which is useful when applying for jobs in the same related field. 

Skills and education summary

Example: ‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Expert level proficiency in all MS Office applications.’

This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. It also details hard and soft skills that are useful for the job. 

Practical skills summary

Example: ‘Experienced Administrative Assistant with extensive knowledge in office management software. Proven office and personnel management skills, with equal ability in lead and support roles. Competencies include record keeping, document management, personnel support and report presentation.’

In this example, the applicant focuses on technical and practical skills that are helpful in any Administrative Assistant position.

Summary with professional goals

Example: ‘Business Administration graduate with drive and initiative, thorough attention to detail, with excellent time management and task prioritization skills. Seeking an Administrative Assistant position in a globally competitive firm with ample opportunity for professional growth and career advancement. Committed to performing all tasks with the highest level of professionalism and competence.’

This summary emphasizes the applicant’s desire to be a valuable member of the workforce.

Career change summary

Example: ‘Law firm secretary looking to further career by working as an Administrative Assistant. Possesses drive, ambition and an extensive skill set that includes file and document management, inventory and supplies processing, record keeping and more than five years of experience in an executive support role.’

This example showcases relevant experience, as well as potentially useful skills for Administrative Assistants. 

Essential skills summary

Example: ‘Detail-oriented and quality-focused professional with proven interpersonal and communication skills. Seeking Administrative Assistant position at Target Media where I can apply extensive experience in administrative functions. Advanced computer software knowledge, archiving and record-keeping skills and general office management capabilities.’

In this example, the applicant describes the essential skills they can bring to the organization. 

Administrative skills summary

Example:  ‘Committed Administrative Assistant with expert level proficiency in Microsoft Office and 70 wpm typing speed. Looking to secure the Administrative Assistant position at Skylar Enterprises to utilize my professional management skills and extensive clerical experience.’

This summary combines technical skills with more practical skills that are equally essential for administrative functions. 

Education-focused summary

Example:  ‘Highly-motivated and organized individual seeking to use a Bachelor’s Degree in Administration in the service of Blaze Marketing as Administrative Assistant. Solid background in office administration, with excellent multitasking, report presentation and document-keeping skills.’

This summary makes it clear that the applicant has the educational and professional background needed to excel as an Administrative Assistant.

Senior-level summary

Example: ‘Dedicated Administrative Assistant with eight years of experience in leadership roles with strong communications and interpersonal skills. Looking for new opportunities to further grow into the role of an Administrative Assistant. Certified MS Office professional with the ability to manage multiple tasks with a high level of professionalism.’

This example showcases extensive experience and explains the applicant’s goal in applying for an Administrative Assistant position. 

Industry-specific summary

Example:  ‘Dedicated and focused individual with proven capability in office administration seeks a position as an Administrative Assistant in an industrial supply firm. Knowledge in office management best practices and especially capable of handling high-volume tasks with an exceptional level of accuracy. Bringing more than five years of experience to ensure more efficient office functions and personnel performance.’

In this example, the applicant exhibits relevant skills and knowledge, as well as the ability to handle high-pressure situations. 

Career advancement summary

Example:  ‘Office Assistant with a wide range of applicable skills seeks professional growth and career advancement opportunities as an Administrative Assistant. Excellent clerical skills and the ability to oversee and manage multiple tasks simultaneously. Focused and detail-oriented with the drive and commitment to become a valuable contributing member of the Pinnacle Marketing workforce.’

With this summary, the applicant highlights the skills that are necessary for someone who wishes to advance from Office Assistant to Administrative Assistant. 

Similar background summary

Example: ‘Experienced Clerk and Secretary with proven time management and communication skills seeks position as an Administrative Assistant at a fast-paced and industry-leading firm. Competencies include advanced office management skills, ability to handle multiple tasks, inventory control and administrative support.’

This summary describes experience in similar roles. The candidate also explains transferrable skills that are useful for Administrative Assistant roles.

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The Perfect Administrative Assistant CV Example [+ 2024 Guide]

Are you looking to write your perfect Administrative Assistant CV?

Administrative assistants play a crucial role in maintaining the efficiency of an organisation, handling a wide range of administrative tasks.

Crafting a well-structured CV is essential for showcasing your qualifications, experience and achievements.

In this article, we’ll provide you with a comprehensive step-by-step guide, valuable tips and examples to help you create a targeted, interview-winning CV.

Let’s begin!

• Administrative assistant CV example
• Download CV template (Word format)

How to format your CV

• How to write a perfect CV (a step-by-step guide)
• Personal profile statement example
• Duties to add to your CV
• Useful skills to add to your CV
• Tips on making your CV more effective

Joseph Watkins

I am a hard-working, motivated and enthusiastic Administrative Assistant with a proven track record in business administration and project management. I always strive to achieve the highest standard possible, at any given task and in any situation. I am accustomed to working in a challenging and fast-paced environment, particularly when dealing with multiple projects and priorities at the same time.

• Achieved the highest Distinction grade in Business Administration studies
• Employee of the Month (February 2011, ICC Accounting)

Relevant Modules:

• Manage own performance in a business environment
• Work responsibilities
• Events, meetings and activities
• Support sustainability in a business environment
• Manage information and data
• Information technology (IT)
• Leadership and management
• Handling problems and operational issues

Main duties performed:

• Giving full administrative and secretarial support to the Officer Manager
• Drafting formal letters using Microsoft Word
• Deal with enquiries from all staff, students and visitors in a courteous and professional manner (face-to-face, over the phone and through email)
• Using Microsoft Excel to record student performance in spreadsheets
• Proofreading content to be published in publications and online
• Printing, photocopying, laminating, binding, labelling and filing of documents
• Inviting guests to attend University Open Days and special events
• Ensuring the office is tidy and organised at all times
• Handling post and deliveries
• Taking messages and dealing with enquiries/concerns at all levels
• Ensuring data is backed up at the end of every working day
• Liaising with suppliers to order stationary and other office equipment
• Provide effective administrative support to the Data Manager
• Act as the first point of contact for all staff, customers and members of the public
• General Administrative duties (printing, photocopying, filing, etc)
• Arrange meetings between stakeholders
• Dealing with telephone calls/queries in a professional manner
• Maintaining accurate records of visitors and client activities
• Effectively liaising matters with internal and external stakeholders such as staff, clients, suppliers, VIPS, Press, etc.
• Level 2 ECDL – BCS
• Level 2 First Aid at the Workplace – HSE
• Level 2 IT Users Certificate – CLAiT Plus
• Level 1 Award in Personal Safety Awareness – NCFE
• Outstanding interpersonal and communication skills at all levels
• Professional typing skills (65 words per second with 98% accuracy)
• Excellent IT Skills (Microsoft Office package)
• Outstanding Telephone manners
• The ability to multitask and prioritise/organise work with high efficiency

In my spare time, I enjoy reading and going to the cinema, and I love spending time with family and friends over the weekend. I have a major interest in computing, and I regularly go to the gym to keep myself active and healthy.

What makes this CV good and effective?

• The personal profile is a well-crafted, brief statement that highlights the candidate’s key skills and passion for administrative work. It sets a positive tone and provides a snapshot of the candidate’s suitability for the role. It’s not too long or too short, just the right length for it to be interesting and impactful.
• The CV is organised in a clear and easy-to-read format , with headings clearly marking the different sections of the CV. Bullet points and short sentences are used effectively to present information in a concise and readable manner. The applicant has also effectively used white space (the space around the text) to ensure that the CV is visually appealing and not text-dense or unreadable.
• The candidate has included all their relevant qualifications and work experience , giving detailed breakdowns of what they studied or did in jobs. This makes it easier for the employer to determine their suitability for the job, improving their chances of being shortlisted for interviews.
• The CV is a suitable length , not exceeding two pages . It provides enough detail to showcase the candidate’s strengths and abilities without overwhelming the reader and becoming unreadable.

Download CV template

• Save time and effort
• Guaranteed correct CV structure
• Word document (.docx) format
• Fully customizable

How to save your CV as a PDF document:

• Click on File > Save As > Select “PDF” from the drop-down menu.
• Utilise a clean and professional layout: Choose a clean, easy-to-read font like Arial or Calibri and maintain consistent formatting throughout your CV. Ensure that the document is well-organised with clear headings. You don’t need to go overboard with fancy layouts and designs; let the content of your document do the impressing.
• Use clear subheadings: If required, employ clear and concise subheadings for different sections of your CV. For instance, under ‘Work Experience,’ you might use subheadings like ‘Administrative Support’ and ‘Office Management’ to further organise your content. Using subheadings to organise information is particularly recommended if you have substantial work experience.
• Incorporate bullet points: A CV is not an essay or thesis; there is no need to use long sentences or big paragraphs. Use simple bullet points to present information in a concise and scannable manner. For example, when listing job responsibilities, use bullet points to make them easily readable, e.g. “Managed executive calendars” and “Coordinated office events and meetings.”
• Emphasise achievements: Employers love to see achievements on a candidate’s CV because it demonstrates to them that the candidate is an achiever who can do things to a high standard. Therefore, when listing your job responsibilities, focus on your achievements. Use quantifiable results, such as: “Increased office efficiency by 20% through streamlined processes.” and, “Successfully managed a database of 500+ clients.”

How to write an Administrative Assistant CV

Personal information.

The personal information section of your CV contains some essential personal details that employers use to contact you about your job application.

Make sure the details are accurate and up-to-date.

Read more: What personal details to include (and not include) on a CV .

• Sophie Brown
• 567 Ivy Lane, Cardiff, WO4 DO2
• Mob: 345-678-9012       Email: [email protected]

Personal profile

The personal profile on your CV is like your introduction to potential employers.

It’s a brief paragraph where you share who you are as a professional, what skills and experiences make you a great fit for the job and your career goals.

This section is crucial because it’s the first thing employers read, so it’s your chance to make a strong first impression.

Read more: Personal qualities to add to a CV .

Administrative assistant personal profile example:

Experienced Administrative Assistant with a proven track record of efficiently managing office operations and supporting executive teams. Proficient in coordinating schedules, organising meetings and enhancing office productivity. Implemented streamlined filing systems, resulting in a 20% increase in data accessibility and accuracy. Seeking to bring my expertise to a dynamic administrative role.

Accomplishments

The accomplishments section in your CV is like your highlight reel. It’s where you show off the awesome things you’ve done in your previous jobs or academic life.

You should include things like awards you’ve won, promotions you’ve earned, specific projects you’ve excelled in or any other accomplishments that make you stand out.

This section helps you prove that you’re not just doing the job but excelling at it, making you a great catch for potential employers. So, make sure to brag a little about your successes here!

• Graduated with honours in Business Administration.
• Served as a class representative, fostering student-teacher communication.
• Achieved a 98% accuracy rate in data entry, maintaining data integrity.
• Implemented a digital document management system, enhancing data accessibility and reducing paper usage.
• Balanced a part-time job while excelling academically, demonstrating strong time management skills.
• Created and maintained a personal blog with 1,000 monthly readers, showcasing my writing and organisational skills.

Employment history and work experience

When crafting the employment section of your CV, your primary goal is to effectively present your work history. Begin with your most recent job and work your way backwards in chronological order.

Each job entry should feature your job title, the company name and your employment dates. Utilise bullet points to succinctly outline your main duties and accomplishments, emphasising your unique contributions and the value you brought to each role.

Employers consider this the most important part of your CV so make sure it’s perfect!

Main duties and responsibilities performed:

• Managed executive calendars, coordinating appointments and meetings, ensuring optimal time management.
• Streamlined office filing systems, enhancing data accessibility and retrieval efficiency.
• Coordinated corporate events, including logistics, scheduling and communication with stakeholders.
• Achievements: Successfully implemented a digital document management system, reducing paper usage by 40% and improving data accessibility.

Administrative assistant duties to add to your CV

• Efficiently manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate and oversee office events, including conferences, workshops and seminars.
• Handle phone calls, emails and inquiries, providing professional and friendly assistance to clients and colleagues.
• Create and maintain well-organised filing systems for easy document retrieval.
• Prepare reports, presentations and correspondence using Microsoft Office or other relevant software.
• Assist in managing office supplies and inventory, ensuring efficient office operations.
• Draft and proofread documents, ensuring accuracy and attention to detail.

In this section of your CV, you should list your formal education and qualifications such as degrees, A-levels, diplomas and GCSEs.

For each qualification, you need to include the university or institution’s name, the dates you attended, the type of qualification obtained (e.g., Bachelor of Science, A-levels, etc.), and any relevant honours or special achievements, such as academic awards or distinctions.

Note: If you have substantial work experience or high-level qualifications, you don’t need to include details of school-level qualifications.

Subjects studied:

• Business Management
• Marketing Strategies
• Financial Accounting
• Organisational Psychology

Professional training & qualifications

In this section, you should include your professional qualifications, training and any vocational certifications.

Format it similarly to your education section, listing the qualifications, training courses and institutions.

• Level 3 NVQ Diploma in Customer Service – The Open University
• Advanced Microsoft Office Training – ABC Training Institute
• Certified Administrative Professional (CAP) – Administrative Certification Board
• Diploma in Office Management – Elite Business School
• Typing Speed Certification (75 WPM) – Typing Academy UK

Skills and abilities

The skills section of your CV is where you list the abilities, qualities and competencies that make you a strong candidate for the job, showcasing what you can bring to the table.

Examples of the skills you could add here include time management, strong communication, data entry accuracy, and organisation abilities. If you are skilled in using specialised software or tools relevant to administrative roles (e.g., Microsoft Outlook for scheduling or Trello for task management), explicitly mention them.

All of these skills are essential for the role of an admin assistant.

• Microsoft Office proficiency: Proficient in Word, Excel and PowerPoint, with experience in creating professional reports and presentations that streamlined company communication.
• Time management: Effectively managed executive schedules, ensuring punctual and efficient coordination of appointments and meetings.

Useful admin assistant skills to add to your CV

• Time management: Efficiently juggle multiple tasks, appointments and deadlines.
• Organisation: Efficiently manage files, documents and office supplies.
• Strong communication: Effective written and verbal communication with colleagues and clients.
• Data entry accuracy: Ensuring precision in data input and record-keeping.
• Customer service: Provide a high level of service to clients and visitors.
• Calendar management: Effectively schedule and coordinate appointments and meetings.
• Attention to detail: Maintain high accuracy in document preparation and record-keeping.
• Event planning: Coordinate meetings and office events.
• Email management: Efficiently sort, respond to and organise email correspondence.
• Telephone etiquette: Communicate professionally and assist callers effectively.
• Inventory management: Monitor and order office supplies as needed.

Hobbies and interests (optional)

The hobbies and interests section of your CV provides a glimpse into your personality and shows that you’re a well-rounded individual who can align with the values or culture of the company you’re applying to.

Include hobbies like volunteering, team sports or creative pursuits, which highlight qualities such as teamwork, dedication and creativity, making you a more appealing candidate.

The best hobbies to include are those that are relevant to the job.

Professional references

The references section of your CV typically contains contact information for individuals who can vouch for your professional qualifications and character, such as former teachers, employers or colleagues.

The references section of your CV is optional and you can choose to include it or not.

If you decide to include it, you should provide the names, titles and contact information of individuals who have agreed to serve as references and can speak positively about you to employers.

If you choose not to include your references on your CV, you can simply write “References available upon request.” This allows you to provide references when requested by the employer during the later stages of the application process while keeping your CV more concise and focused on your qualifications and experience.

Tips to make your CV more effective

• Start with a strong opening: Start with a compelling personal profile statement that highlights your dedication to supporting executives, managing schedules and ensuring office operations run smoothly.
• Highlight relevant experience: Focus on previous administrative roles, highlighting responsibilities like managing calendars, arranging travel and preparing reports. The more relevant work experience you have, the greater your chances of being shortlisted for a job interview.
• Highlight multitasking abilities: Showcase your ability to handle multiple tasks simultaneously, which is crucial for an administrative assistant. For instance: “Proficient in managing phone calls, emails and appointment schedules concurrently.”
• Demonstrate your tech proficiency Mention your proficiency in office software, database management, and any specialised tools, like CRM systems or project management software.
• Give examples of problem-solving: State instances where you successfully resolved office-related challenges, such as scheduling conflicts or equipment issues. You can further expand on these instances in your cover letter.

This is the end of our guide on how to write a compelling Administrative Assistant CV, complete with examples and expert tips.

We hope this comprehensive resource has provided you with the tools you need to create the perfect CV for your administrative career that will land you your dream job.

Good luck with your job hunt!

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Administration Personal Statement

Example Administration Personal Statement

In my current role as Administrative Assistant within the Marketing and Communications Department at the iCoCo Research Institute, I have gained a great deal of experience within Higher Education administration in general and within the University of Coventry specifically. I would relish the opportunity to build upon this experience in a new, challenging role.

In my current position I have responsibility for ensuring the maintenance of effective, professional relationships with colleagues, students and clients; dealing with telephone and e-mail enquiries; and assisting with conferences, meetings and events. In addition to these duties, I am also responsible for the clear presentation of web-based research, updating and uploading website content and maintaining client databases. As such, I am well versed in all of the core administrative procedures related to Higher Education and the University of Coventry, as well as use of the relevant IT packages.

As my CV demonstrates, I have worked with ambition and dedication to gain the relevant experience to ensure that I can perform to the best of my abilities within each role I have undertaken. Consistently pursuing a developing career in university administration from Receptionist to Admin Assistant, I have the proven ability to develop new skills quickly and efficiently when required and the drive and determination to push myself to perform to the best of my abilities.

In addition, my previous experience within customer service roles has imbued me with effective verbal and written communication skills, alongside experience of staff supervision, to ensure that I am equally comfortable in a leadership role, or offering support within a larger team. During my time as Shift Run Manager at McDonald’s, for example, I was jointly responsible for maintaining standards of customer service and ensuring employee well being. This experience offered an excellent opportunity to take on extra responsibility as my career with the company progressed and it is this proactive attitude that I have applied to all subsequent positions.

Building on a consistent performance at school, I have also shown the ability to complete written work to a high standard, within strict timescales. Having pursued subjects that foreground language and communication skills to A-Level and beyond, I have found it possible to translate this academic experience into valuable employment skills in my current position. Regularly tasked with undertaking and presenting research or writing website copy, I pride myself on offering the appropriate level of clear, concise information to ensure that the department continues to run smoothly.

In summary, my career in Higher Education administration thus far has proven that I am driven to succeed, consistently gaining new skills and taking on extra responsibility with each new position. While my specific experience within the University of Coventry obviously marks me out as a strong candidate for this role, I believe that it is my fundamental ambition, dedication and meticulous attention to detail that will ensure that I continue progressing professionally and pushing myself to perform to the same high standard in the more challenging role.

We hope that this example Administration personal statement shows you relevant content and structure to help write your own personal statement .

For help with applications, please visit Personal Statement Service .

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You and Your Career /  Guide to preparing for the Personal or Executive Assistant job search / Building a brilliant CV for Personal and Executive Assistants

Chapter four →

Building a brilliant CV for Personal and Executive Assistants

How to write a personal assistant and executive assistant resume with examples and templates., a good cv should always be the first step on the long walk to a new assistant job..

The details in your CV reflect your experiences. But a well-crafted resume will help you stand out from the crowd (and trust me, these days, there is a crowd).

Looking through the various job boards for Assistants, plenty of opportunities exist. But where to start? This chapter will show you how to start building a brilliant CV for Personal and Executive Assistants. Let’s look at what we are going to cover:

The details you need to add to your Assistant resume

Personal and Executive Assistant CV template

The keywords to help you land your next assistant role.

The key hard skills to include on your Personal or Executive Assistant CV

How to adjust your CV depending on the Assistant role

The details you need to add to your Assistant’s resume.

Start as you mean to go on when building a brilliant cv for personal and executive assistants..

Your name should be at the top of your CV; this is slightly obvious, but you would be surprised that some people forget to do this!

Below your name, write a short personal statement that spells out the skills and attributes you have acquired during your career. These are the keywords that recruiters will use to select your CV and match it to the job you have applied for.

Place your personal statement at the top of your CV so that you are selling yourself from the moment your potential employee picks up the piece of paper with your name on it. This is important when building a brilliant CV for Personal and Executive Assistants.

Here is an excellent example of a personal statement for a Personal or Executive Assistant CV:

I am a competent, highly organised and confident individual with an enthusiastic and proactive approach to work. I have developed excellent management and interpersonal skills while working in busy commercial environments. I have an aptitude to communicate with people and am very flexible in my skill set. I am passionate about my career and take great pride in my work.

Don’t repeat yourself.

We recommend that you do not include your contact details on your CV because you will typically apply for the job online or through an agency, and you have to give them your details anyway.

Also, your details will be included if you write a cover letter or email, which should always accompany an application.

The same applies to other information that doesn’t need to be on the application, such as your age or health status.

Think of your CV as a list of your skills and achievements, a concise and well-written list but a list neither less.

Always start with your most recent job first and work your way backwards.

Generally, the most recent role should have the most information, but the detail should reflect how long you were in the role and the skills you gained there.

For example, if you were only working at your last company for a short period, your CV will not have as much detail as your previous employer, where you may have worked for twice the amount of time and did a more substantial role.

Make use of bullet points.

The CV has to be easy on the eye, it can be packed full of information, but it also has to be easy to read.

Write a small paragraph on the role and the company, then have a bullet point list of the tasks, skills and work below.

Don’t just copy your job description. Ensure you add colour to the role so the potential employer can get a flavour of how you work, what you like to do, and your skills.

What does your potential employer want in a new Assistant?

You will be filling a specific role and should tailor your CV accordingly. We will go into this later in the chapter.

Write a few versions of your CV that reflect your different skills so that if you apply for a role, for example, which involves lots of event planning, make sure the knowledge you have in that area comes through, the same with a board-level EA role.

Never, ever lie on your CV. If you know you can do the job you are applying for, then showing your skills in a way that will push you ahead of everyone else can only be a good thing.

Most applicants will send off a generic CV by tailoring their application. You will immediately jump ahead of the queue!

What makes you different?

When building a brilliant CV for Personal and Executive Assistants and tailoring your CV to the specific role, you should also consider what will make you different from the other candidates.

You have a unique career history and will have the skills and attributes that no other candidates have. This is your brand, and you must be able to sell it to your potential employer.

Additional information and extracurricular activities

Do you have additional information on your CV that shows your background and personality? At the same time, please keep this to a minimum and put it after your work history. Include the following in this order:

• Professional qualifications – Anything relating to the job you are applying for will show interest in furthering your professional development.
• Education – Do put down where you went to school or university (your interviewer might have gone there too!) but do not put all your grades down. Instead, give an overview starting with your most recent qualification.
• Computer skills – Relate your skills to the job you are applying for. As an Assistant, we have to have excellent computer skills, so make sure this has been noted down on your CV.
• Interests and activities – Keep your interests professional! Do add a touch of your personality here too. Add any unusual hobbies if you have them. If you don’t, here is the place to make slightly more out of that time you went scuba diving, horse riding, or anything that you could talk about for 5 minutes at the end of an interview!

Last but not least, your CV should be no longer than two pages! So important when building a brilliant CV for Personal and Executive Assistants.

If you need more help perfecting your CV, we have compiled a generic template for PAs looking to move into an EA role. We hope you find it useful!

CV Template for Assistants

Use this template to craft the perfect resume for your Assistant job search. 

Cover Letter Template for Assistants

Use this template to craft the perfect cover letter that promotes you.

The whole process may be daunting if you haven’t looked for a new role in a while. Firstly, you will probably have to apply to an agency first through an online application. You then have to cross your fingers, hoping that your CV passes through whatever keyword algorithm they have that matches your CV with your potential employer’s job spec.

This in itself can put anyone off applying for a new role.

But! Don’t let the keyword algorithm scare you! Get that CV out, dust off the cobwebs, and ensure you have the right keywords to land your perfect PA role. Starting building a brilliant CV for Personal and Executive Assistants!

So many searches can be performed when trying to find that perfect candidate.

The requirements vary depending on what the employer is looking for, and there are pros and cons of doing extensive searches and more narrow searches.

When looking for an experienced Assistant for a more ‘traditional’ supporting role, recruiters often begin their search with the following:

(‘Executive Assistant’ or ‘EA’ or ‘Business Assistant’ or ‘PA’ or ‘Personal Assistant’) AND (‘Founder’ or ‘CEO’ or ‘Chairman’)

Depending on whether the opportunity is business or personal, recruiters may search the following:

(‘PA’ or ‘Private Assistant’ or ‘Household Assistant’) AND (‘Celebrity’ or ‘HNWI’ or ‘UHNIW’)

It is always a good idea when writing a CV that you state the position of the Executive that you supported and the industry. In addition to the above, recruiters will search for specific industries too:

(‘PA’ or ‘Personal Assistant’) AND (‘advertising agency’ or ‘Media Agency’)

Recruiters can add as many industry variations here in these brackets.

Similarly, they will also search for specific computer packages or languages or anything else that is a prerequisite for the position:

(PA or ‘Personal Assistant’) and ‘PowerPoint’ / (‘PA’ or ‘Personal Assistant’) AND (‘Spanish’)

Recruiters find that more and more clients with roles supporting at that very senior level ask for experienced EAs from top universities. So we need to search for academics as well as experience.

To search for candidates with strong academics, recruiters go about this two ways – searching for top educational institutions or searching for candidates for post-graduate qualifications.

When searching for candidates who have studied at the top educational institutions, we would search as below. This is an example search looking for candidates from the top universities across the UK and Europe:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘Executive Assistant’) AND (‘The University of Oxford’ or ‘University of Cambridge’ or ‘Imperial College London’ or ‘University College London’)

When searching for candidates with top university degrees, recruiters might restrict the search further and look for candidates with first-class degree qualifications. Candidates will write this one of two ways on their CV: First class or 1 st class. So the search would look something like this:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘University of Oxford’ or ‘University of Cambridge’ or ‘Imperial College London’ or ‘University College London’ or ‘Swiss Federal Institute of Technology Zurich’ or ‘Heidelberg University’ or ‘University of Edinburgh’) AND (‘first-class’ or ‘1 st class’ or ‘first-class’)

This search does not necessarily produce the desired results every time, as there will be candidates who have perhaps worked at one of these institutions or have used the words “first-class” when discussing a particular skill set.

Advice to Assistants would be to write it as “1 st class” as this seems to be the most common way of displaying this qualification result. Using “first-class” (with the hyphen) potentially is too uncommon for all recruiters to include this in their search.

If, for instance, recruiters want Assistants with post-graduate qualifications, we would search for either “masters” or the specific abbreviation for a master qualification. There are many, but we would perhaps look for the most relevant ones: MA OR MSc OR MBA.

I would suggest candidates with post-graduate qualifications use the word Masters – perhaps in their profile when discussing their level of qualification – and the specific abbreviation for their type of Masters in their educational history.

They could also go one step further and use “post-graduate” in their CV.

A search for this would look something like this:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘post-graduate’ or ‘post-graduate’ or ‘MA’ or ‘MSc’ or ‘MBA’ or ‘masters’)

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘academics’ or ‘principal’ or ‘professor’ or ‘educational’)

Alternatively, recruiters may look to pick the top institutions in a specific location, such as:

(‘PA’ or ‘personal assistant’ or ‘EA’ or ‘executive assistant’) AND (‘London School of Economics’ or ‘Imperial College London’)

The difficulty for recruiters with these searches is that they risk finding many candidates who have just studied at these locations.

So, if Assistants can make themselves stand out by using multiple keywords for their chosen industry, they have the opportunity to make themselves more visible.

The key for candidates is to try and include as many relevant keyword searches in their CV.

Job boards will often filter candidates by the most relevant first. It will either be done by this or filtered by the date you last logged in or registered.

The relevancy is based on a keyword search from the CV.

So, if an Assistant is seeking work in a particular industry – in this case, academics – they should try to include as many keywords in their profile as possible (such as ‘academics’ or ‘educational’ or ‘educational establishment’).

It’s key to make it clear in the profile that you are seeking work in your relevant industry (if that is the case), and that is one of the best areas of your CV to include these keywords.

Your second opportunity is within your Career History. For instance, rather than calling yourself an EA or PA, consider putting who you support (if this is industry-relevant), for instance, ‘PA to Professor’.

The key hard skills to include on your Personal or Executive Assistant CV.

We all know that it is getting more challenging to get your CV past the recruitment algorithms employed to filter applications, and we also know that we need our CV to stand out in a crowded market.

My advice has always been to tailor your CV depending on the role you should do. However, collating a good list of skills to add to your CV that you have developed over the years is also a good idea.

This way, you don’t have to write your CV repeatedly. You can, instead, drop and drag the required skills into your CV and hit send. I have collated a list of critical skills to include on your EA CV.

These typical hard skills will help you as a critical business asset in your organisation. I have also given an example of how you can phrase this skill in your CV to showcase the attributes that will make you a great employee.

Don’t have time to read all of our skills today? Download our list of skills for Executive and Personal Assistants to keep for your next job hunt!

• Accounting/Financials: Maintaining and managing budgets and expenses for complex projects and events and reporting on financials.
• Administrative Support: Overseeing all administrative processes, including ordering stationery, filing holiday requests and sick leave and providing administrative support to my Executive and department.
• Calendar Management: Managing complex calendars and scheduling requests. Full access and accountability for every detail in my Executive’s schedule, including attending meetings with my Executive.
• Collaboration Tools: Experience using collaboration tools, including Trello, Slack, Yammer, and GSuite.
• Correspondence: Dealing with all incoming and outgoing mail. Including processing telephone calls and requests.
• Creating and Maintaining Databases: Creating and maintaining all databases for my Executive and department, including our CRM system.
• Email Management: Managing and maintaining my Executive’s email correspondence, including answering emails on behalf of my Executive, prioritising emails, filing emails and scheduling time for my Executive to respond to emails.
• Errands: Running errands on behalf of my Executive to ensure they can concentrate on the organisation and its objectives.
• Event Planning: Experience managing complex events, including the company Christmas party, departmental team building events, off-site meetings, training and conferences and planning every aspect of the event, including budgets, objectives, themes, seating, and working with event suppliers.
• Foreign Language: Fluent in *language* in both written and verbal communications.
• Greeting Visitors: The first point of contact for all visitors arriving at the office, making a great first impression for my Executive.
• Handling Inquiries and screening calls: Managing every aspect of communication on behalf of my Executive, including handling inquiries, making decisions on what my Executive should be made aware of, and screening calls on their behalf.
• Information Management: Managing the flow of information across the department to ensure that my Executive has everything they need for their work while ensuring everyone who needs to be in the loop is aware and has what they need.
• Implementing Procedures: Experience implementing and maintaining procedures so that the Executive office runs smoothly.
• Maintaining Filing Systems / Recordkeeping: Maintaining all physical and digital filing systems. The first point of contact for filing queries within the Executive office.
• Managing Relationships with Clients: The first point of contact for all clients, attending client meetings and representing my Executive in all aspects of client relations and arranging activities for overseas clients and their partners.
• Managing Teams / Staff: Managing all aspects of my team, including career development, delegation, task management and guidance, training, providing feedback and solving any issues.
• Microsoft Office: Advanced Microsoft skills, including Excel, Outlook, Powerpoint and Word.
• Minute-taking: Taking complicated minutes in Committees, Board meetings, team meetings and meetings attended by my Executive and disseminating and maintaining minutes to ensure that actions are met.
• Onboarding Process: Managing the onboarding of new staff, including their critical meetings, arranging the correct equipment and starter packs, making introductions and touring the offices.
• Office Management: Advanced office management experience, including managing relationships with suppliers, maintaining records, and managing supplies and office equipment.
• Organising Meetings: Organising every aspect of team meetings, board meetings, stakeholder and client meetings and committees, including agendas, actions, minutes, board papers and confidential material and arranging complex meetings with multiple time zones and high-level participants.
• Preparing Reports: Prepare reports for my Executive and team, reading and disseminating the information into a bite-size report for my Executive. Formatting and preparing reports.
• Presentation Preparation: Preparing slide decks and presentation materials for my Executive’s speeches and public-speaking engagements.
• Processing Expense Reports: Processing all expenses for my Executive. Approving expenses for my Executive’s team and direct rep, maintaining expense reports, and liaising with the finance team.
• Project Management: Experience working on complex projects and project teams, managing projects from start to finish and supporting my Executive on organisation-wide projects. Awareness of project management tools including Scrum, Prince2, Six Sigma
• Proofreading: I proofread all documents sent out by my Executive and department, ensuring the correct grammar, spelling, tone, and message.
• Purchasing, sourcing and working with suppliers: Making decisions on which suppliers to work with, approving spend and managing relationships with third-party suppliers.
• Recruitment: Supporting all aspects of a recruitment drive, from working with HR and recruitment agencies to drafting job descriptions and participating in the interview process.
• Research: Researching so that my Executive is fully prepared for meetings, reading reports and complex documents, briefing stakeholders, and liaising with clients.
• Social Media Management: Managing and maintaining my Executive’s social media presence, adding posts and updating social media profiles.
• Strategic Planning: Working closely with my Executive to support the organisation’s strategic goals, objectives and priorities. Always aware of the strategic needs of the business and how my Executive fits into that framework.
• Taking Dictation: Advance dictation skills and experience using tools to process voice memos and voice-recorded notes.
• Travel Arrangements: Arranging every aspect of complicated global travel plans, including managing visas, flights, hotel and ls, and local ground transport. Experience working independently and with a travel management company to maximise travel plans with multiple flights and destinations. Experience travelling withExecutivestive and managing their trip from the local office.

How to adjust your CV depending on the role

Most of you know that you should have a few versions of your CV tailored to different types of roles, but you should also slightly adjust your CV depending on each position you apply for. Yeah, I know what you are saying!

This is a lot of work, right?

Yes, it is, but evidence suggests you have much more success getting past recruitment algorithms when you slightly adjust your CV to reflect the job description attached to the role. So how do we adjust a CV without too much extra work so that we get through to the interview?

Here are some examples of how to do just that.

Let’s use a current example of a description I saw posted for a role in London. Here is the text:

We are looking for a polished and experienced EA to join a tight and dynamic team, providing seamless support to the Chief Executive.

WHAT YOU’LL DO This is a varied role in a fast-paced environment, supporting at the top of the business. You will take responsibility for the professional and personal affairs of the Chief Executive, ensuring the smooth running of a high profile Private Office that is associated with the luxury industry. Duties will include: Extensive diary management, using Outlook Extensive inbox management Acting as Gatekeeper Building and maintaining database of contacts Events planning Ad-hoc private support, including personal travel arrangements, booking restaurants, property management Meet and greet of guests, representing at events WHO YOU ARE You will be a polished EA with proven experience, ideally in the luxury or hospitality industries. You will have excellent communication skills and telephone manner. You will be adept at working in a fast-paced environment and responsive to last-minute changes. You will have a strong work ethic and be willing to muck in with anything that is required. This is a small team that work cohesively together, so they are looking for a positive individual with a good sense of humour to fit in with their fun working environment.

The first step is this.

Look through the job advert and description and pull out the keywords for building a brilliant CV for Personal and Executive Assistants .

If you are unsure what the recruiter is looking for, then use something like a word cloud generator to pull all of the keywords out of the text (I got this idea from an article in The Muse, which is brilliant).

Use something like TagCrowd , copy in the job description text, and see which words are prevalent throughout the text, and them to your CV.

Some of the keywords in this particular example were:

• Professional

Once you can see the keywords, it is much easier to put them directly into your CV; for example, you could add a ‘proven track record of high-level executive support and management in the luxury industry’ within your personal statement.

What are the essential requirements?

Make sure your skills match the critical requirements of the job description. It should be evident to the recruiter that you can do this job, ensuring the key elements appear at the top of the CV and are highlighted throughout your career history, experience and education.

What are your transferable skills?

If you are applying for a role that doesn’t precisely match your experience, it is always worth applying for if you want it. Just ensure you add some transferable skills that make up for anything specific.

Using our example, if you wanted to apply but don’t have experience using Outlook, you could write that you have experience managing diaries and emails. You could also write that you quickly learn new IT systems and software.

Transferable skills will always help you make up for any experience you might be lacking, and as Assistants, we are lucky because more of our abilities are transferrable.

Sometimes the job description can be pretty basic, and although the role might look okay, the company might be fantastic, so you want to apply anyway.

If that is the case, you should check out the company website, particularly look at their company culture page and again pull out keywords and phrases to add to your CV.

Soft skills, personality and team fit, are often as essential as your experience and hard skills, so adjust your CV to reflect the character they are after, not just the knowledge. In our case, they want a team player with a sense of humour who doesn’t mind getting stuck into things – make sure that is obvious on your CV.

Building a brilliant CV for Personal and Executive Assistants roles isn’t just about listing qualifications and demonstrating the skills important to the job. That’s why taking an online course like the Accelerate Your Assistant Job Search can be immensely beneficial.

With its easy-to-follow tutorials and step-by-step tips for building a career as a successful Assistant, it offers an invaluable resource for anyone serious about getting a new role in the Assistant industry. The course provides comprehensive guidance to make the right impression and land your dream job.

Next Chapter:

Covering letters and messages when applying for an Assistant role

A personal perspective on Administrative Professionals Day

April 27 is Administrative Professionals Day, when we recognize the contributions of secretaries and administrative assistants who work across programs to support the Service’s conservation mission.

Having a day to recognize administrative professionals is a wonderful way to show appreciation, but having a career where you are surrounded by support and recognition year-round is even better.

In 2021, after working in the private sector for more than 30 years, I decided to take a leap of faith and accept an offer to come to work for the Service as an administrative assistant for Migratory Birds and External Affairs in the Northeast Regional office. This was not an easy decision, leaving behind the security of a position I held for more than 19 years, but after my first year of working for the Service, I can say with certainty that this was one of the best decisions I have made in my career.   

Navigating all the new processes and procedures remotely during the COVID pandemic had its challenges, but I was lucky enough to be surrounded by an amazing group of administrative assistants and support staff who were willing to take the time to share their knowledge and expertise with me in every way possible. My days are now filled supporting busy professionals who are working daily to improve conservation and the world in which we live. My supervisors and team members, although incredibly busy, never hesitate to acknowledge my assistance and show their appreciation for the support I offer them daily. 

I am not alone. Several of my colleagues share my views about the Service’s supportive environment and how it inspires hard work and dedication among the administrative staff. I recently had the opportunity to speak with some other hard-working administrative assistants to find out their thoughts. 

Heather M. Tetrault, Executive Assistant for the Regional Director’s office

"I followed an unexpected and circuitous path in my career to arrive at the U.S. Fish and Wildlife Service. My educational background is in environmental studies, political ecology, and indigenous peoples and conservation. And I'd intended on continuing in the field of conservation, but life had other plans for me and it took 15 years to get back to my original passions. So here I am! 

Someone described my role as being a train conductor or air traffic controller in that it is my responsibility to make sure everyone and everything gets to where it needs to be, on time and with all the luggage intact! That means making sure the necessary people are in meetings and they have the materials they need. I've been with the Service a mere 6 months, but I believe that my contributions, while mostly invisible, are vital to the momentum of projects and the incredible work that everyone does to fulfill our mission."

Sierra Latham, Administrative Assistant at Umbagog National Wildlife Refuge

"I started my career with the Fish and Wildlife Service in 2013 when I did a summer internship at Umbagog National Wildlife Refuge, the same station where I’m now an administrative specialist. I returned in 2015 as a seasonal biologist after I got my undergraduate degree, and again in 2016. In October 2016 I accepted my current position and I have been in this role ever since. 

A lot of the work that I do on a day-to-day basis tends to take place in the background, but that doesn’t mean that it’s not important. In fact, I consider the work I do to be just as important as the work our biologists, foresters, and maintenance staff all do. Without me the lights don’t get turned on and the bills don’t get paid. My job allows our station to stay up and running, and supports the people there to meet our mission and manage the land for wildlife. 

Every day when I go to work, I know that I am contributing to the mission of FWS, even as an admin. By doing my job efficiently, I’m allowing other staff at the refuge to do their jobs more efficiently so we are all supporting and contributing to the FWS mission. On top of that, I get to help with projects outside of my position as time allows. Being able to get out occasionally on a boat or in the woods to help with biological projects really connects me to the FWS mission and my team."

Hi, this is Donna again. In closing, I hope this serves to remind all our administrative professionals that you are an important and essential part of the framework of this incredible organization. It is because of you that things go smoothly and continue in constant forward motion. Enjoy your special day! 

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Administrative Assistant - OPS

Apply now Job no: 531387 Work type: Temp Full-Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support Department: 60090000 - AG-ANIMAL SCIENCES

Advertised: 30 Apr 2024 Eastern Daylight Time Applications close: 12 May 2024 Eastern Daylight Time

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Administrative Assistant

• Grand Forks, North Dakota, United States
• Dean's Office A&S
• Administrative/Professional
• Full-time Staff
• Closing on: May 13 2024

Salary/Position Classification

• $45,000 Annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

The Administrative Assistant will be responsible for providing administrative and operational support to the Dean, the Dean’s office, and the College by providing information management, interpreting requests, and implementing action. This is an on-campus position.

Duties & Responsibilities

Assistant to the Dean 

• Responsible for prioritizing and streamlining the schedule for the Dean of the College of Arts & Sciences to include daily check-ins, scheduling meetings and appointments, and keeping the Dean on schedule for various activities.
• Work closely with others to keep the Dean informed of upcoming events and meetings; anticipate needs and ensure the Dean has necessary materials and information for events and meetings.
• Assist the Dean with regular, daily activities, special projects, and requests for information in a timely and effective manner.
• As requested, professionally and appropriately communicate – via telephone, email, or printed materials – on behalf of the Dean to effectively share information internally and externally.
• Run college-level reports, compose, edit, and type correspondence and reports, as requested.
• Provide support for the College’s Curriculum Committee by scheduling meetings; managing communications, record keeping, minute taking, and other necessary tasks.  Meeting attendance is expected.
• Work with the College’s Tenure, Reappointment and Promotions (TRP) Committee to coordinate and schedule meetings dealing with the TRP review process; receive and prepare information for the Dean’s review.
• Provide support for other College committees, as needed.
• As requested, review and prioritize Dean’s email inbox.
• Prepare and distribute minutes of the A&S Council (the principal governing body of the college) meetings and other materials.

First Point of Contact For the Dean's Office and the College of Arts & Sciences

• In a professional and timely manner, answer phone calls and assist students, faculty, administrators, and others by problem solving to answer questions and/or refer to appropriate person/department.
• Greet, welcome, and provide a positive and helpful experience for visitors to the Dean’s office, Columbia Hall, the College, and the campus; often times serving as a liaison with department-level staff.
• Be knowledgeable and able to respond to a variety of requests for information including those pertaining to College and University policies and procedures.
• Responsible for ensuring the Dean’s office is open by 8:00 am and remains open until 4:30 pm daily (M-F); coordinate, and communicate office coverage as necessary.
• Manage Arts & Sciences’ general email account(s), responding to messages as needed and routing others to appropriate contact.
• Maintain calendar/schedule for conference room located nearest the Dean’s office (Columbia Hall 1917); ensure the equipment is up-to-date and in working order; post the room’s daily schedule and open the room each morning; be sure the room is secure at the end of each day. Maintain a key for the conference room.

General Office Functions and General Administrative Duties

• Serve as the Building Safety and Security Representative (BSSR) for Columbia Hall to include appropriate and accurate record keeping, staying on top of and communicating safety issues, attending appropriate meetings, and other responsibilities as established by Campus Safety.
• Collaborate with Campus Safety as requested and provide updates for the College’s Continuity of Operations Plan (COOP).
• Provide support for general office needs including, but not limited to, mail distribution, key inventory, ordering office supplies, telephone and copy machine coordinator, and work order requests.
• Assist with graduation ceremonies as needed and occasionally outside of standard work hours.
• Be sure coffee and water are available for visitors to the Dean’s office.
• Provide administrative support for Dean’s office staff and administrators to include scheduling meetings, appointments, and space as needed. 
• Receive various information requests; problem solve to complete requests or delegate to proper individual/department.
• Distribute information from the Dean’s office to department-level personnel regarding processes such as developmental leave, emeritus and adjunct faculty appointments, various nominations processes, research awards, payroll changes, etc.
• Collect, review and verify departmental responses to college-level requests for information; announce results of college processes, to include but not limited to faculty research initiatives.

Record and Asset Management for the Dean's Office

• Serve as project manager for the College Arts & Sciences staff and faculty personnel files to ensure compliance with University and College policies.
• Establish and manage maintenance process for electronic faculty files; communicate and/or collect appropriate information to/from Arts & Sciences departments’ personnel.
• Electronically file and manage documents which are finalized and/or stored at the college level (examples: evaluation documents, contracts).
• Serve as asset manager for the Dean’s office; complete and submit annual asset inventory on time.
• Responsible for disposal of surplus property according to UND policy; prepare and submit required paperwork.

Payroll and Financial Support

• As requested, prepare and submit payroll revisions related to developmental leave, administrative stipends, and promotion & tenure.
• Assist with distribution and collection of annual faculty contracts.
• As requested and in back-up role, assist with summer session and graduate appointment processes at the A&S dean level.
• Continually work to identify efficiencies and process improvements to aid departments with routine appointments.
• Collect and disseminate payroll and budget information, as requested, to meet Dean’s office and College of Arts & Sciences departments’ needs and deadlines.
• Receive, review and approve department (student) field trip forms on behalf of the Dean/College to ensure accuracy and completeness, and forward to appropriate office(s) according to UND Policy.

Faculty Evaluation Processes

• Identify efficiencies and process improvements for the submission of and management of faculty evaluations at the college level.
• Receive and verify accuracy and completeness of annual faculty evaluations for tenured faculty and special appointments. Follow up with departments for corrective action.
• Serve as advisor to the Dean, administrative team, and department-level administration in annual faculty evaluation policies.
• Exclusive responsibility for management of the college Blackboard site used to manage processes for 1) annual faculty evaluation submission and return process, 2) submission of promotion and tenure dossiers, and 3) college-level review process for promotion and tenure.

College and University Senate Elections

• Sole responsibility for organization and management of annual elections to five college-level standing committees and the Executive Committee of College Council. 
• Conduct annual election of college faculty representatives to the University Senate. Determine eligibility of faculty. Prepare, distribute, and count ballots. 

Work as a Team Member to Promote the Success of the Dean, the College of Arts & Sciences and the University as a Whole

• Attend professional development opportunities as appropriate.
• Support the workplace culture of the College by demonstrating the professional conduct and values expected of all employees.
• Represent UND in a professional manner at all times by providing excellent communication and customer service.
• Perform additional duties as assigned.
• Prioritize work with attention to deadlines; assure deadlines are met.

Required Competencies

• Strong oral and written communication skills.
• Exhibit work habits reflecting reliability, organizational skills and a high degree of accuracy.
• Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality and a positive and helpful attitude.
• Ability to work independently as well as part of a team.
• Ability to problem solve.
• Capable and willing to work with and learn new technology to fulfill job duties.

Minimum Requirements

• Associate’s degree or four years equivalent experience
• Three years of administrative or office experience
• Competency with Microsoft Outlook, Word, and Excel
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.  This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Work experience in an academic setting or clear understanding of academic structure
• Experience coordinating and managing complex schedule of appointments
• Experience with UND’s procurement process for ordering supplies and equipment
• Experience with payroll and UND’s PeopleSoft HRMS module
• Experience with PeopleSoft Campus Connection module
• Experience with Perceptive Content
• Experience with UND’s policies and procedures

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities .

Find out more about UND's great benefits and perks here !

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Thank you for your interest in applying to the University of North Dakota

Other UND Career Openings

Account technician, apartment assignment coordinator, financial services accountant, additional information.

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Please email the Human Resources Department at  [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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