how to edit your powerpoint presentation

How-To Geek

How to change an entire presentation's formatting in powerpoint.

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If you’re wanting to reuse a PowerPoint presentation but would like to clear the slideshow's formatting, there’s no need to do it slide by slide---you can do it all at once. Here’s how.

First, open the PowerPoint presentation with the formatting you want to edit. To illustrate the before and after, here’s what we’ll be working with in this example.

Looking even closer, here are the formats our current slideshow is using:

Colors: Gallery
Headings: Gill Sans MT
Body: Gill Sans MT
Effects: Gallery
Background Style: Style 10
Background Graphics: Wooden Flooring

Once you’re ready to reformat, select the “ Slide Master ” option in the “Master Views” group of the “View” tab.

The first child slide is selected by default. Be sure to choose the parent slide above it, or the changes won’t take place for every slide.

If you want to assign a new theme to the presentation, you can do that here. Select “Themes” from the “Edit Theme” group and choose your desired theme from the drop-down menu.

Choose a new theme for your presentation

Each theme comes with its own unique set of fonts, colors, effects, and so on---and there's certainly no shortage of items to choose from. If you want to stick with your current theme but change some of the individual formatting options, you can do so with the options available in the “Background” group.

Here are the different options available for reformatting:

Colors: Changes all the colors used in your presentation, as well as the color options available in the color picker.
Fonts: Changes all the headings and body fonts used in the presentation.
Effects: Changes the appearance (shading, border, etc.) of objects in your presentation.
Background Styles: Choose the background style for the selected theme.
Hide Background Graphics: Hide (or unhide) background graphics that come with a theme. This can only be used on each slide type in the Master view.

To make changes, select the option from the menu and choose your desired change from the menu that opens. For example, if we wanted to change our colors from “Gallery” to “Green Yellow,” we’d select “Colors” from the “Background Group” and then choose “Green Yellow” from the drop-down menu.

Related: How to Change the Default Font in PowerPoint

Repeat these steps for whichever options you’d like to change. We’ll make the following changes to our slideshow in this example:

Colors: Green Yellow
Headings: Calibri
Body: Calibri
Effects: Glossy
Background Styles: Style 10
Hide Background Graphics: Title Slide only

Once you’ve made the desired changes, select the “Close Master View” button in the “Close” group.

Related: How to Create a Custom Template in PowerPoint

You’ll now see the changes applied throughout the entire presentation.

And a closer look shows all the finer details.

That’s all there is to it!

Microsoft Office
Office 2016

how to edit your powerpoint presentation

Edit a presentation in PowerPoint for the web

PowerPoint for the web can open files stored on OneDrive, SharePoint, or Dropbox.

Upload a file to OneDrive

If your file is saved on a computer hard disk, a flash drive, or a USB stick, the first thing to do is upload it to OneDrive.

or Sign in to your Microsoft 365 work or school account (.com, .org, .edu) and go to OneDrive.

Navigate to the destination folder.

Select Upload to save the files to OneDrive.

Upload a file to SharePoint

Navigate to the destination folder.

Select Upload to save the files to SharePoint.

Edit a file with a Microsoft account

In some cases, when you open a presentation from OneDrive directly or through a shared link with a Microsoft account, PowerPoint for the web displays the file in Reading view.

To edit such a file:

In your web browser, navigate to the file in OneDrive.

Click the file name once to open the file in PowerPoint for the web.

select Edit Presentation , and then select Edit in PowerPoint for the web .

The file switches from Reading view to Editing view, where you can:

Add or change content

Share the file and collaborate with others

View the presentation in Slide Show

Edit a file with a Microsoft 365 work or school account

When you open a presentation from OneDrive for work or school or SharePoint directly or through a shared link with a Microsoft work or school account, PowerPoint for the web displays the file in Editing view by default.

Editing an .odp or .pptx file in PowerPoint for the web

Using Office Online in OneDrive

Create more with PowerPoint templates

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How To Edit A Slide In PowerPoint

Are you looking to enhance your PowerPoint presentations but not sure where to start?

From basic functions like adding, deleting, and rearranging slides to advanced techniques such as using the Slide Master and collaborating with others, this article will equip you with the skills needed to create dynamic and engaging presentations.

Key Takeaways:

Why is it important to know how to edit slides in powerpoint.

Understanding how to edit slides in PowerPoint is crucial for creating engaging and professional presentations that effectively convey information to your audience.

What are the Benefits of Editing Slides in PowerPoint?

Editing slides in PowerPoint offers numerous advantages such as enhancing visual appeal, improving message clarity, and customizing content to suit specific audience needs and preferences.

The ability to personalize presentations through customized images, colors, and text styles helps to capture the audience’s attention and maintain their interest throughout the session.

How to Open a PowerPoint Presentation and Access the Slide Editor

Now, to access the editing functions and make changes to the slide content, pay attention to the menu options at the top of the screen. Look for the ‘Home’ tab, where you will find a range of tools such as text formatting, slide layout, and alignment options.

Understanding the PowerPoint Slide Editor Interface

Users can easily manipulate slide elements, such as text boxes, shapes, images, and charts, by selecting and editing them through the various editing options available. The slide sorter view gives users an overview of all slides in a presentation and enables them to rearrange, delete, or duplicate slides with ease.

What are the Main Elements of the Slide Editor Interface?

Basic editing functions in powerpoint.

Mastering basic editing functions in PowerPoint allows users to add, modify, and format text, images, and other content elements to create visually appealing and informative slides.

PowerPoint provides various options to insert images into your presentation slides. To insert an image, go to the ‘Insert’ tab, click on ‘Pictures’, and choose the image you want to add. Once inserted, you can resize, move, or rotate the image to fit your slide design.

How to Add, Delete, and Rearrange Slides

Duplicating a slide can save time and effort by copying the content of a slide and quickly inserting a duplicate slide. Deleting slides is also straightforward; simply select the slide you want to remove and press the delete key or right-click and choose ‘Delete’.

How to Change Slide Layout and Design

One of the key aspects of altering slide layouts and designs in PowerPoint is the ability to modify themes, backgrounds, and overall visual aesthetics. By changing the theme of a presentation, users can instantly transform the look and feel of their slides.

How to Add and Format Text

Enhancing text content in PowerPoint involves adding, formatting, and styling text elements to improve readability, emphasize key points, and maintain visual consistency throughout the presentation.

How to Insert and Edit Images, Charts, and Other Objects

Incorporating images, charts, and multimedia objects in PowerPoint slides enhances visual appeal and reinforces key messages, making presentations more engaging and informative.

For multimedia elements like videos and audio clips, embed them directly into your slides to avoid external dependencies. Position them strategically to support your points, and consider using animations to introduce them dynamically. Play around with different styles and effects to create a visually engaging presentation that captivates your audience.

Advanced Editing Functions in PowerPoint

Collaboration tools enable multiple users to work on a presentation simultaneously, making it ideal for teams working remotely or across different locations. The real-time editing feature allows for seamless collaboration and feedback exchange, enhancing productivity.

How to Use Slide Master to Edit Multiple Slides at Once

By accessing the Slide Master, users can modify the background, fonts, colors, placeholders, and slide layouts in one central location. This not only saves time but also guarantees a cohesive look throughout the presentation. To optimize this feature, consider setting up placeholders for common elements like headers, footers, and logos. Utilizing the ‘Preserve’ master option helps maintain specific designs without affecting others. Remember to preview changes on normal slides to ensure consistency before finalizing adjustments.

How to Add Animations and Transitions

Motion paths, on the other hand, allow you to control the movement of objects on the slide, perfect for creating interactive presentations. Transition styles determine how slides move from one to the next, influencing the overall pace and feel of your presentation.

How to Collaborate and Edit Slides with Others

One of the standout features of collaborative editing in PowerPoint is the real-time co-authoring capability. This means that users can see edits made by others as they happen, facilitating a truly interactive and seamless editing experience. The commenting feature enables collaborators to provide direct feedback on specific elements of the slides, fostering efficient communication and idea-sharing.

Tips and Tricks for Efficient Slide Editing in PowerPoint

One key technique to speed up your editing workflow is to utilize keyboard shortcuts for common tasks, such as copying and pasting elements. By mastering these shortcuts, you can save valuable time and navigate through your slides with ease.

In conclusion, mastering the art of editing slides in PowerPoint provides users with the essential skills to create compelling, visually appealing presentations that captivate audiences and convey information effectively.

Frequently Asked Questions

1. how do i edit a slide in powerpoint, to edit a slide in powerpoint, simply double-click on the slide you want to edit. this will open the slide in the main editing area where you can make any changes you want., 2. can i add text to a slide in powerpoint, yes, you can add text to a slide in powerpoint by clicking on the “insert” tab and selecting “text box” from the menu. you can then click and drag to create a text box on the slide and type in your desired text., 3. how can i change the layout of a slide in powerpoint, to change the layout of a slide in powerpoint, click on the “home” tab and then click on the “layout” option. a drop-down menu will appear where you can select a different layout for your slide., 4. is it possible to add images to a slide in powerpoint, yes, you can add images to a slide in powerpoint by clicking on the “insert” tab and selecting “pictures” from the menu. you can then choose a picture from your computer or an online source., 5. can i customize the design of a slide in powerpoint, absolutely powerpoint offers a variety of design tools such as themes, colors, fonts, and animation effects to help you customize the design of your slides. simply click on the “design” tab to access these options., 6. how do i rearrange the order of slides in powerpoint, to rearrange the order of slides in powerpoint, go to the “view” tab and click on the “slide sorter” option. this will display all your slides in a grid format where you can click and drag to rearrange them as desired., similar posts, how to print in powerpoint with lines for notes, how to convert text into wordart in powerpoint, how to align text under bullets in powerpoint, how to use slide master in powerpoint, how to present a journal article in powerpoint, how to resize a picture in powerpoint without distorting.

A step-by-step guide to captivating PowerPoint presentation design

november 20, 2023

by Corporate PowerPoint Girl

Do you often find yourself stuck with a lackluster PowerPoint presentation, desperately seeking ways to make it more engaging and visually appealing? If your boss has ever told you to "please fix" a presentation and you didn't know where to start, you're not alone. In this article, we'll walk you through a straightforward method to transform your PowerPoint slides into a visually captivating masterpiece.

Let's dive right in!

Clean up your slides

The first step in this journey to presentation excellence is all about decluttering your slides and elevating their impact. Say goodbye to those uninspiring bullet points that often dominate presentations. Instead, focus on what truly matters – the key call-out numbers. By increasing the font size of these numbers, you ensure they take center stage, immediately drawing your audience's attention.

To make those numbers pop, consider breaking the text after the numbers into the next line and adding a touch of color. The contrast created by pairing a dark color with a lighter shade, like dark teal and light teal or burnt orange with peach, can work wonders. This simple adjustment makes your data more engaging , enhancing the overall impact of your presentation.

Add dimension with boxes

Now, let's introduce an element of depth and organization to your slides. By adding boxes, you'll create a visually pleasing structure that guides your audience through the content. In the "Insert" menu, select "Table" and opt for a one-by-one table. Change the table color to a light gray shade, elongate it, and position it neatly to the left of your text.

To improve readability and aesthetics, increase the spacing between text phrases. A small adjustment in the before spacing setting (setting it to 48) significantly enhances the visual appeal of your slides.

Insert circles

To further enhance the visual appeal and engagement of your slides, let's introduce circles. In the Insert menu, navigate to Shapes and choose the circle. Adjust the circle's height and width to 1.2, ensuring it complements your content seamlessly. Match the circle's shape fill color with the corresponding text color for a harmonious look.

Avoid using colored outlines for the circles, as they may distract from the overall aesthetic. This simple addition of circles adds an element of visual interest to your presentation, making it more captivating.

Choose icons

Now, it's time for a touch of creativity. Selecting icons to complement your text can elevate the clarity and appeal of your slides. In the "Insert" menu, you can search for relevant keywords to find the perfect icon from PowerPoint's extensive library .

For instance, if your text discusses investment portfolio yield, search for "growth" and choose an upward arrow growth icon. These icons add an extra layer of visual appeal and clarity to your content, making it more engaging and informative.

Final touches

To wrap up the transformation process, we come to the final touches that give your presentation a polished, professional finish. Align your icons with their corresponding circles and change the shape fill color to white. This simple adjustment creates a crisp, cohesive look that ties everything together seamlessly.

In conclusion, by following these steps, you've embarked on a journey to enhance your PowerPoint presentation . These initial steps are just the beginning of your exploration into the world of design elements and styles that can cater to your specific presentation needs. The key to a stunning PowerPoint presentation lies in the details. By following these steps, you can turn a lackluster set of slides into a visually engaging and dynamic presentation that will captivate your audience. So, the next time your boss says, "Please fix," you'll know exactly where to start. Happy presenting!

How to Edit a PowerPoint Slide Presentation

Microsoft PowerPoint is part of the Microsoft Office Suite program library and is used to create slide presentations. To edit a PowerPoint presentation, it must be in PowerPoint format (.ppt or .pptx). For example, a presentation that has been converted to a Quicktime movie and is now in .mov format, cannot be edited in PowerPoint. However, if you still have the original .ppt or .pptx file used to create the movie, you can edit that and create an updated movie.

Open the PowerPoint file with your PowerPoint Software. Click the "New Slide" button at the top of the screen if you want to add a new slide to the presentation file.

Video of the Day

Click the slide thumbnails along the left side of the screen to move to a specific slide you want to edit.

Click the "Slide Sort View" button in the bottom left of the corner to view all your slides as thumbnails. Then, click and drag to rearrange the slide order. Click the "Slide Themes" button at the top of the screen if you want to change the color theme for the entire presentation to something new.

Click slide objects to select them. Press delete if you want to remove a selected object. Use the formatting palette to change settings for a selected object.

Click on a slide object and drag when the cursor is a cross-hairs to move the object to a new position. Click and drag on object outline handles to resize.

Use the "Insert" buttons on the toolbar at the top of the screen to add new objects (text, pictures, movies, charts, tables or shapes) to a slide. Multiple objects can be added to the same slide with these buttons or the Insert menu.

Double-click on text objects to edit the text or change its formatting.

Click the File menu (or the Office menu in PowerPoint 2007) and then "Save" to save the editing changes you've made to the PowerPoint presentation file.

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