power point presentation to excel

PPTX to EXCEL

Convert pptx to xlsx documents.

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PowerPoint to Excel Converter is a service for online file conversion from one type to another. We support many popular formats for work, all possible image formats, multimedia file formats, etc. Our PowerPoint to Excel conversion tool is easy to use: select the desired file type, then define the output format of your document, upload the file and click 'Upload'.

We guarantee secure and private. We do not get the right to your file and there will be no manual checking. We care about your privacy and your files. In this regard, we will also not share your data with other parties. It is essential that you have the opportunity to immediately delete the files you have uploaded from our server. If you forget to do this, they will be automatically deleted from our server after 24 hours. We completely secure your information.

You can convert files to PowerPoint to Excel from any OS or device with an internet connection. Our service works on any OS including Windows, Mac, and Linux.

How to convert PowerPoint to Excel

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You can also convert PPTX into many other file formats. Please see the complete list below.

How-To Geek

How to link or embed an excel worksheet in a powerpoint presentation.

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation.

Quick Links

What's the difference between linking and embedding, how to link or embed an excel worksheet in microsoft powerpoint.

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation. There are a couple of ways to do this, depending on whether or not you want to maintain a connection with the source Excel sheet. Let's take a look.

You actually have three options for including a spreadsheet in a PowerPoint presentation. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. This works okay, but all it really does is convert the data to a simple table in PowerPoint. You can use PowerPoint's basic table formatting tools on it, but you can't use any of Excel's features after the conversion.

While that can be useful sometimes, your other two options---linking and embedding---are much more powerful, and are what we're going to show you how to do in this article. Both are pretty similar, in that you end up inserting an actual Excel spreadsheet in your target presentation. It will look like an Excel sheet, and you can use Excel's tools to manipulate it. The difference comes in how these two options treat their connection to that original Excel spreadsheet:

• If you link an Excel worksheet in a presentation, the target presentation and the original Excel sheet maintain a connection. If you update the Excel file, those updates get automatically reflected in the target presentation.
• If you embed an Excel worksheet in a presentation, that connection is broken. Updating the original Excel sheet does not automatically update the data in the target presentation.

There are advantages to both methods, of course. One advantage of linking a document (other than maintaining the connection) is that it keeps your PowerPoint presentation's file size down, because the data is mostly still stored in the Excel sheet and only displayed in PowerPoint. One disadvantage is that the original spreadsheet file needs to stay in the same location. If it doesn't, you'll have to link it again. And since it relies on the link to the original spreadsheet, it's not so useful if you need to distribute the presentation to people who don't have access to that location.

Embedding that data, on the other hand, increases the size of presentation, because all that Excel data is actually embedded into the PowerPoint file. There are some distinct advantages to embedding, though. For example, if you're distributing that presentation to people who might not have access to the original Excel sheet, or if the presentation needs to show that Excel sheet at a specific point in time (rather than getting updated), embedding (and breaking the connection to the original sheet) makes more sense.

So, with all that in mind, let's take a look at how to link and embed an Excel Sheet in Microsoft PowerPoint.

Linking or embedding an Excel worksheet into a PowerPoint presentation is actually pretty straightforward, and the process for doing either is almost identical. Start by opening both the Excel worksheet and the PowerPoint presentation you want to edit at the same time.

In Excel, select the cells you want to link or embed. If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet.

Copy those cells by pressing CTRL+C in Windows or Command+C in macOS. You can also right-click any selected cell, and then choose the "Copy" option on the context menu.

Now, switch to your PowerPoint presentation and click to place the insertion point where you would like the linked or embedded material to go. On Home tab of the Ribbon, click the down arrow beneath the "Paste" button, and then choose the "Paste Special" command from the dropdown menu.

This opens the Paste Special window. And it's here where you'll find the only functional different in the processes of linking or embedding a file.

If you want to embed your spreadsheet, choose the "Paste" option over on the left. If you want to link your spreadsheet, choose the "Paste Link" option instead. Seriously, that's it. This process is otherwise identical.

Whichever option you choose, you'll next select the "Microsoft Excel Worksheet Object" in the box to the right, and then click the "OK" button.

And you'll see your Excel sheet (or the cells you selected) in your PowerPoint presentation.

If you linked the Excel data, you can't edit it directly in PowerPoint, but you can double-click anywhere on it to open the original spreadsheet file. And any updates you make to that original spreadsheet are then reflected in your PowerPoint presentation.

If you embedded the Excel data, you can edit it directly in PowerPoint. Double-click anywhere in the spreadsheet and you'll stay in the same PowerPoint window, but the PowerPoint Ribbon gets replaced by the Excel Ribbon and you can access all the Excel functionality. It's kind of cool.

And when you want to stop editing the spreadsheet and go back to your PowerPoint controls, just click anywhere outside the spreadsheet.

Convert PowerPoint to Excel

Converting powerpoint to excel - top tools and techniques.

Now Convert your PowerPoint to Excel for free.

In this article, I am going to show you how to convert PowerPoint to Excel by exporting data from presentations to spreadsheets in a fast and efficient way. Moreover, I will also review several important tools and approaches popular among professionals.

Before jumping right to the point, let's review the advantages of the aforementioned office applications and some popular reasons behind converting PowerPoint slides into Excel tables.

PowerPoint is a popular office software designed to create electronic presentations consisting of a series of separate pages or slides. Excel is an essential application that features calculation or computation capabilities, graphing tools, pivot tables, and more. PowerPoint document is used for making presentations, whereas Excel is the most helpful for capturing, tracking, and analyzing data with the help of graphical charts.

In most cases, graphical information needs to be transferred from slides into Excel sheet for displaying and processing data, as well as producing insights. For instance, you have a few tables full of important business data in your PowerPoint file, your desire is to transfer those tables directly into spreadsheets and preserve all formats in order to further analyze the data. In other cases, you may need to collect multiple tables from PPT slides and design a chart to present such data effectively.

How to Convert PowerPoint to Excel

Converting PowerPoint to Excel is not a struggle, there are a great number of methods and tools available to assist you.

Technique 1: inserting PowerPoint Presentation into Excel spreadsheet

First, a PowerPoint presentation can be embedded right into Microsoft Excel. All it takes is to insert the PowerPoint file as an object that should link your data to the spreadsheet. Follow these steps to convert PPT to XLSX.

• Open your Excel file that you are dealing with, and click on the "Insert" > "Object".

• Select and insert your PowerPoint file: in the window that pops-up, click on the "Create from file" tab and then click on "Browse" to select your PPT file. Pick your PowerPoint presentation and then click "Insert". Hit OK to complete the process of embedding the PowerPoint file into an Excel spreadsheet.

• Review your PowerPoint file in Excel. The presentation will appear on a spreadsheet as an image. Just double-click on the image to start playing your PowerPoint presentation. Click on the "Escape" button to return to your Excel spreadsheet.

Unfortunately, this approach will not allow you to modify and process data from your slides in Excel. Thus, consider using some alternative solutions below, if your goal is data manipulation.

Technique 2: copying data from PPT presentation to Excel

In some cases, you can simply select the data from your table on a slide, copy it, and paste it into Microsoft Excel for further processing. The spreadsheet application should recognize numeric data automatically, otherwise, you can set the correct format manually. This method is not the easiest one, and it takes time, however, it does the job well.

How to Convert PowerPoint to Excel Online (technique 3)

Important data from a plethora of PowerPoint presentations can be exported to Excel spreadsheets online for free, thanks to a variety of web applications. You can find and try some of these services on the Internet with Google.

To convert PowerPoint to Excel online:

• Pick a suitable web service, such as Aspose.app, and open it in your browser;
• Upload your PPT files from your device and set preferences, such as formats and data recognition mode;
• Wait until the conversion process is finished and download your file formats in Excel. That is it!

The downside is a lot of people complain that such a technique lacks accuracy, some data is not identified properly, and formats may be adjusted as well.

But here is the kicker: some web converters support OCR or optical character recognition that allows recognizing numeric and text data in images that can't be selected and copied with a standard office suite. Hence, make sure to pick PowerPoint to Excel online converter that provides OCR functionality, this will increase the accuracy of data transferring between these formats.

What's the bottom line?

There is still a gap between PowerPoint and Excel, which hinder the process of data exchanging and processing. Luckily, now you know several proven approaches to convert PowerPoint to Excel offline and online, feel free to test all of them along with free online converters to pick the one that serves your needs well.

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Excel Tutorial: How To Convert Powerpoint To Excel

Introduction.

Are you looking to convert PowerPoint to Excel for better organization and analysis of your data? This tutorial will guide you through the process of seamlessly transferring your PowerPoint data into Excel, ensuring that you can easily manipulate and analyze the information. Whether you need to convert charts, graphs, or tables, mastering this skill is crucial for anyone working with data presentations.

Converting PowerPoint to Excel is important because it allows you to utilize the powerful data analysis tools available in Excel. By being able to manipulate and analyze the data in Excel, you can gain valuable insights and make informed decisions based on the information presented in your PowerPoint slides.

Key Takeaways

• Converting PowerPoint to Excel allows for better organization and analysis of data.
• Utilizing the powerful data analysis tools in Excel can provide valuable insights and inform decision-making.
• Following the step-by-step process outlined in the tutorial can ensure a seamless conversion.
• Using advanced techniques like pivot tables and Excel functions can enhance data analysis capabilities.
• Maintaining data integrity through best practices like regular updates and backups is crucial for long-term use.

Understanding the file format

When it comes to converting PowerPoint to Excel, it's important to have a basic understanding of the file formats involved. This includes an explanation of the PowerPoint and Excel file formats, the differences between the two, and how the conversion process actually works.

The PowerPoint file format, also known as PPT or PPTX, is primarily used for creating and delivering presentations. It typically includes slides with text, images, and multimedia elements. On the other hand, the Excel file format, known as XLS or XLSX, is used for creating spreadsheets with tabular data, formulas, and charts.

The main difference between the PowerPoint and Excel file formats lies in their intended use and structure. PowerPoint files are designed for presenting information in a visual and interactive manner, while Excel files are meant for organizing and analyzing data in a more structured format.

The conversion process from PowerPoint to Excel involves extracting the content from the slides and arranging it into a tabular format that is compatible with Excel. This may include separating text, images, and other elements into columns and rows, and ensuring that any data or charts are accurately transferred.

Steps to convert PowerPoint to Excel

A. Opening the PowerPoint file

B. Selecting the data to be converted

C. Copying the data

D. Opening Excel

E. Pasting the data into Excel

F. Formatting the data as needed

Tips for a Successful Conversion

Converting data from PowerPoint to Excel can be a seamless process if done correctly. Here are some tips to ensure a successful conversion:

• Copy and Paste: To ensure data compatibility, it’s recommended to use the copy and paste method to transfer data from PowerPoint to Excel. This minimizes the risk of formatting issues and ensures that the data structure remains intact.
• Use Paste Special: When pasting data into Excel, use the "Paste Special" feature to choose the format that best suits your data. This can help avoid any potential formatting or compatibility issues.
• Review Data Structure: After pasting the data into Excel, thoroughly review the data structure to ensure that all information has been accurately transferred. Check for any missing or misplaced data.
• Verify Formulas: If there are any formulas included in the data, make sure to verify that they are functioning correctly after the conversion. Look out for any errors or discrepancies.
• Utilize Data Tools: Take advantage of Excel's data manipulation features such as sorting, filtering, and formatting to organize and analyze the converted data effectively.
• Explore Pivot Tables: Consider using pivot tables to summarize and analyze the converted data. Pivot tables can provide valuable insights and help in making data-driven decisions.

Advanced Techniques for Data Analysis

When it comes to analyzing data, Excel offers a plethora of advanced techniques that can help you gain valuable insights from your converted PowerPoint data. Here are some advanced techniques for data analysis using Excel:

Excel functions are a powerful tool for analyzing data. You can use functions such as SUM, AVERAGE, MAX, and MIN to quickly calculate and summarize your data. Additionally, you can use logical functions like IF, AND, and OR to perform complex analyses based on certain conditions.

Pivot tables are an excellent way to summarize, analyze, and present your data in Excel. By creating pivot tables from your converted PowerPoint data, you can easily reorganize and manipulate the data to identify trends, patterns, and outliers. Pivot tables also allow you to perform calculations and generate meaningful insights with just a few clicks.

Visual representation of data is crucial for effective analysis. Excel offers a wide range of chart and graph types that can help you visualize your data in a meaningful way. By converting your PowerPoint data to Excel, you can easily create various types of charts and graphs to present your findings visually, making it easier for your audience to understand and interpret the data.

Best practices for maintaining data integrity

When converting PowerPoint to Excel, it is important to follow best practices to ensure the integrity of your data.

• Use the .xlsx format: When saving your Excel file, it is crucial to use the .xlsx format to maintain data integrity. This format is more stable and less prone to corruption compared to older file formats.
• Avoid using special characters: When naming your file, avoid using special characters to prevent any potential issues with compatibility.
• Establish a schedule: Set a regular schedule to update the data from PowerPoint to Excel to ensure that your information is always current.
• Use the "Refresh" feature: Take advantage of the "Refresh" feature in Excel to update the data from the linked PowerPoint file without any manual intervention.
• Regular backups: It is essential to create regular backups of your Excel file to prevent data loss in the event of a technical issue or human error.
• Cloud storage: Consider using a cloud storage solution to store your Excel file as an additional safeguard against data loss.

In this tutorial, we learned how to convert PowerPoint to Excel using a simple step-by-step process. By utilizing the "Save As" feature and choosing the file type "Microsoft Excel Workbook," you can easily transfer your data from PowerPoint to Excel.

Converting PowerPoint to Excel offers numerous benefits , including the ability to manipulate and analyze data more effectively, create interactive charts and graphs, and enhance data visualization for presentations or reports.

We encourage you to give this tutorial a try for yourself and see how it can streamline your workflow and improve data management. Take advantage of the versatility and functionality of both PowerPoint and Excel by seamlessly converting your files between the two platforms.

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PPTX to XLSX converter

Convert pptx to xlsx online from any device with a free converter..

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About Conversion app

Convert your PPTX files online. You can convert your PPTX documents from any platform (Windows, Linux, macOS). No registration needed. Just drag and drop your PPTX file on upload form, choose the desired output format and click convert button. Once conversion completed you can download your XLSX file.

You even can perform more advanced conversions. For example you can convert password protected documents. Just expand LoadOptions and enter the password of your file. Or you can add a watermark to the converted XLSX file. Expand the ConvertOptions and fill the fields for watermarking.

You can convert your PPTX documents from anywhere, from any machine or even from a mobile device. The PPTX converter is always available online and is completely free.

• Convert WORD to PDF, EXCEL to PDF, PDF to WORD, POWERPOINT to IMAGE, VSDX to PDF, HTML to DOCX,EPUB to PDF, RTF to DOCX, XPS to PDF, ODT to DOCX, ODP to PPTX and many more document formats
• Simple way to instant convert PPTX to XLSX
• Convert PPTX from anywhere - it works on all platforms including Windows, MacOS, Android and iOS

How to convert PPTX to XLSX

Questions & answers.

• How can I convert PPTX? First, you need to add a file for conversion: drag & drop your PPTX file or click inside the white area to choose a file. Then click the "Convert" button. When PPTX to XLSX conversion is completed, you can download your XLSX file.
• How long does it take to convert PPTX? This converter works fast. You can change PPTX in a few seconds.
• Is it safe to convert PPTX to XLSX using our free converter? Of course! The download link of XLSX files will be available instantly after conversion. We delete uploaded files after 24 hours and the download links will stop working after this time period. No one has access to your files. File conversion (including PPTX) is absolutely safe.
• Can I convert PPTX to XLSX on Linux, Mac OS or Android? Yes, you can use our free PPTX to XLSX converter on any operating system that has a web browser. Our PPTX to XLSX converter works online and does not require any software installation.
• What browser should I use to convert PPTX? You can use any modern browser to convert PPTX, for example, Google Chrome, Firefox, Opera, Safari.
• How can I get the source code for PPTX to XLSX conversion? Detailed examples are available at GitHub in the form of executable projects. If you are only interested in PPTX to XLSX conversion then check .NET & Java examples.

PowerPoint Open XML Presentation

Files with PPTX extension are presentation files created with popular Microsoft PowerPoint application. Unlike the previous version of presentation file format PPT which was binary, the PPTX format is based on the Microsoft PowerPoint open XML presentation file format. A presentation file is a collection of slides where each slide can comprise of text, images, formatting, animations, and other media.

Microsoft Excel Open XML Spreadsheet

XLSX is well-known format for Microsoft Excel documents that was introduced by Microsoft with the release of Microsoft Office 2007. Based on structure organized according to the Open Packaging Conventions as outlined in Part 2 of the OOXML standard ECMA-376, the new format is a zip package that contains a number of XML files. The underlying structure and files can be examined by simply unzipping the .xlsx file.

Other Supported Conversions

You can also convert PPTX into many other file formats. Please see the complete list below.

• PPTX TO XLS Converter Microsoft Excel Binary File Format
• PPTX TO XLSM Converter Microsoft Excel Macro-Enabled Spreadsheet
• PPTX TO XLSB Converter Microsoft Excel Binary Spreadsheet File
• PPTX TO ODS Converter Open Document Spreadsheet
• PPTX TO XLTX Converter Microsoft Excel Open XML Template
• PPTX TO XLT Converter Microsoft Excel Template
• PPTX TO XLTM Converter Microsoft Excel Macro-Enabled Template
• PPTX TO TSV Converter Tab Separated Values File
• PPTX TO XLAM Converter Microsoft Excel Macro-Enabled Add-In
• PPTX TO CSV Converter Comma Separated Values File
• PPTX TO FODS Converter OpenDocument Flat XML Spreadsheet
• PPTX TO SXC Converter StarOffice Calc Spreadsheet
• PPTX TO PS Converter PostScript (PS)
• PPTX TO PCL Converter Printer Command Language Document
• PPTX TO HTM Converter Hypertext Markup Language File
• PPTX TO HTML Converter Hyper Text Markup Language
• PPTX TO MHTML Converter MIME Encapsulation of Aggregate HTML
• PPTX TO MHT Converter MIME Encapsulation of Aggregate HTML
• PPTX TO PDF Converter Portable Document
• PPTX TO EPUB Converter Digital E-Book File Format
• PPTX TO MOBI Converter Mobipocket eBook
• PPTX TO AZW3 Converter Kindle eBook format
• PPTX TO EPS Converter Encapsulated PostScript File
• Convert PPTX TO XPS Open XML Paper Specification
• Convert PPTX TO TEX LaTeX Source Document
• Convert PPTX TO DOC Microsoft Word Document
• Convert PPTX TO DOCM Microsoft Word Macro-Enabled Document
• Convert PPTX TO DOCX Microsoft Word Open XML Document
• Convert PPTX TO DOT Microsoft Word Document Template
• Convert PPTX TO DOTM Microsoft Word Macro-Enabled Template
• Convert PPTX TO DOTX Word Open XML Document Template
• Convert PPTX TO RTF Rich Text File Format
• Convert PPTX TO ODT Open Document Text
• Convert PPTX TO OTT Open Document Template
• Convert PPTX TO TXT Plain Text File Format
• Convert PPTX TO MD Markdown
• Convert PPTX TO PPT PowerPoint Presentation
• Convert PPTX TO PPS Microsoft PowerPoint Slide Show
• Convert PPTX TO PPTX PowerPoint Open XML Presentation
• Convert PPTX TO PPSX PowerPoint Open XML Slide Show
• Convert PPTX TO ODP OpenDocument Presentation File Format
• Convert PPTX TO OTP Origin Graph Template
• Convert PPTX TO POTX Microsoft PowerPoint Open XML Template
• Convert PPTX TO POT PowerPoint Template
• Convert PPTX TO POTM Microsoft PowerPoint Template
• Convert PPTX TO PPTM Microsoft PowerPoint Presentation
• PPTX TO PPSM Conversion Microsoft PowerPoint Slide Show
• PPTX TO FODP Conversion OpenDocument Flat XML Presentation
• PPTX TO SVG Conversion Scalable Vector Graphics File
• PPTX TO TIFF Conversion Tagged Image File Format
• PPTX TO TIF Conversion Tagged Image File Format
• PPTX TO JPG Conversion Joint Photographic Expert Group Image File
• PPTX TO JPEG Conversion JPEG Image
• PPTX TO PNG Conversion Portable Network Graphic
• PPTX TO GIF Conversion Graphical Interchange Format File
• PPTX TO BMP Conversion Bitmap File Format
• PPTX TO ICO Conversion Microsoft Icon File
• PPTX TO PSD Conversion Adobe Photoshop Document
• PPTX TO WMF Conversion Windows Metafile
• PPTX TO EMF Conversion Enhanced Metafile Format
• PPTX TO DCM Conversion DICOM Image
• PPTX TO DICOM Conversion Digital Imaging and Communications in Medicine
• PPTX TO WEBP Conversion Raster Web Image File Format
• PPTX TO JP2 Conversion JPEG 2000 Core Image File
• PPTX TO EMZ Conversion Enhanced Windows Metafile Compressed
• PPTX TO WMZ Conversion Windows Metafile Compressed
• PPTX TO SVGZ Conversion Compressed Scalable Vector Graphics File
• PPTX TO TGA Conversion Targa Graphic
• PPTX TO PSB Conversion Adobe Photoshop Image File

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PPT to XLS conversion

Online ppt to xls conversion, convert ppt to xls online.

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Conholdate PPT to XLS Conversion is cross platform and cross browser conversion app that allow you to convert PPT to XLS in any modern browser (Chrome, Safari, Firefox, Opera, Tor, etc) and on any OS (Windows, Unix and MacOS) despite your PC specifications. Converted PPT to XLS will maintain original document structure, content and styles. PPT to XLS Convertor app is built on top of high quality document conversion engine which provides outstanding conversion results and performance, our goal is to offer secure and best conversion experience to our users. Conholdate.Conversion app offers an OCR feature that allows you to parse image files and export data into Excel documents, for example convert PNG to Excel.

• Click inside drop area or drag & drop your file.
• Wait until PPT to XLS file is uploaded.
• Select output format from dropdown menu.
• Click on Convert button to start PPT to XLS conversion.
• Download or share resulted file.

Q: How to convert PPT to XLS file?

A: Upload you file by drag and drop it to the upload zone with label "Click or drop your files here" or click on it to select file using file explorer. After that select destination format in which you want to convert your file and click Convert button.

Q: Can I extract tables from images (PNG) and export them to Excel files?

A: Yes you can. Conholdate Image to Excel conversion will parse image files using OCR feature and extract text and tables data. Extracted data can be saved into various formats, such as Excel, OpenOffice and more.

Q: How many files can be converted at a time?

A: You can convert 1 file at a time.

Q: What is the maximum allowed file size?

A: Maximum allowed file size to upload and convert is 20 Mb.

Q: What are the ways to get my conversion results?

A: At the end of the conversion process, you will get a download link. You can download the results immediately or send the link to your email.

Q: How multi page document is converted to image?

A: Each page of such a document will be saved as a separate image. After conversion process is finished you will get a package of such images.

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How Do I Embed PowerPoint Files Into Excel?

Embedding a PowerPoint presentation in a spreadsheet saves the entire contents of the slideshow into an Excel workbook. Once embedded, the slideshow will run directly from Excel, even if you send the workbook to another computer or delete the original PowerPoint file. To insert a slideshow in either Excel 2013 or Excel 2010, use the Insert Object window to direct Excel to the PowerPoint presentation.

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Save your PowerPoint file to your computer. If you have PowerPoint 2013, choose "Computer" in the Save As window and click "Browse" rather than saving to OneDrive.

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Select a cell in an Excel spreadsheet to contain the slideshow and click "Object" in the Text section of the Insert tab. Even though you want to insert a slideshow, not text, this button opens the dialog box for embedding any type of object.

Open the "Create from File" tab and press "Browse." Alternatively, type the full location of the slideshow into the blank box.

Browse to the PowerPoint file, select it and press "Insert."

Check "Link to File" if you would rather link to a separate PowerPoint file instead of embedding the slideshow. Linking lowers the workbook file size compared to embedding, but unlike embedding, a linked slideshow needs to be sent separately if you share the workbook. Check "Display as Icon" if you want to show a PowerPoint icon on the spreadsheet, rather than displaying the first slide. Press "OK" after setting these options.

Drag the slideshow to reposition it. To play the slides, double-click on the slideshow.

• Office Online: Create, Edit, and Control OLE Objects
• Office Online: Link or Embed a PowerPoint Slide
• Office Online: Import Content From Other Applications
• Microsoft Office: "Object" Is Under "Insert"

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Two Methods to Convert PowerPoint to Excel

Elise Williams

2024-03-21 12:43:53 • Filed to: PowerPoint Tips • Proven solutions

Learning how to convert PowerPoint to Excel proves to be very hard for a lot of people, and sometimes we may need to convert the graphical information into excel in order to display and manage data. In this article you will learn how to convert PowerPoint to excel in a fast and efficient way, ensuring you become an expert in converting PowerPoint to excel by just following these steps.

How to Convert PowerPoint to Excel with PDFelement

Step 1. open the powerpoint file using pdfelement.

Open PDFlelement and then click on the “Create a PDF” box to select the PowerPoint files you want to convert.

Step 2. Convert PowerPoint to Excel

Before converting, you need to go to the “File”> “Save as” button to save your PowerPoint file into a pdf. Then you can clkick on the "Convert"> "To Excel" option to achieve the conversion.

Step 3. Save the File

After cilcking "To Excel", a window pops up, and you can choose an output folder you want to save your file into, and then select the "Save" button.

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You can create a pdf by converting files from different formats into pdf, and edit scanned pdf files without going back to the source files. In addition, PDFelement allows you to restrict printing or copying of files by employing the feature of protection and signature so that it ensures recipients are able to validate document authenticity and integrity by adding certified digital signatures. More features found on PDFelement include reviewing documents, forms, OCR and so on.

How to Convert PowerPoint to Excel

Converting PowerPoint to Excel is not hard, and Microsoft has put in place features that will allow you to easily convert your ppt to excel. A user has to convert the PowerPoint to an object in order to link the ppt file to excel. The following are the steps that you can follow and use to convert PowerPoint documents into excel with images.

Step 1. Open the Excel File

Open the Excel file that you are working on, and click on the “Insert”> “Object” option.

Step 2. Select the PowerPoint File

After clicking on the “Object” menu, a window will pop up, and then you need to click on the “Create from file” tab since you are importing a PowerPoint file that already exists. Next, you can click on “Browse” to select your file.

Step 3. Insert the PowerPoint File

Now a window pops up, and you can select the PowerPoint file you want to import and then click “Insert”. After finishing choosing, you can click "OK".

Step 4. View the PowerPoint File

At this time, the PowerPoint document will appear as an image in the excel document. You can double click on the image which will then start playing your PowerPoint presentation, and you can click on the “Escape” button so that it will then return to your excel spreadsheet.

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How to Link Excel Data to Your PowerPoint Presentation

You can easily update your PowerPoint file by linking your Excel spreadsheet data to your presentation. Here's how to do it.

You always want to have the latest data available if you're making a presentation. That way, you can ensure that your slides are accurate and reflect the realities on the ground.

However, there are times when you have to create a presentation as your colleagues are still compiling data. How can you ensure that any change they make in your Excel database reflects in your PowerPoint slide?

This is where the Paste link function comes in. Here's how to use it to ensure you always have the latest database and chart info on your presentation.

Linking Your Excel Data to PowerPoint

To link your Excel table to your presentation, it first must exist. If your colleagues haven't created it yet, you can create a placeholder table you can select and copy and then have your teammates update its content. Once you've made the initial data, follow the steps outlined below.

• Select the table you want to copy over to your presentation.
• Click on Copy or press Ctrl + C ( Command + C for Mac users).
• Open Microsoft Powerpoint .
• Open the file presentation you're working on if you already have one; otherwise, click on Blank Presentation .
• On a blank slide, go to the Home menu ribbon .
• Click on the down arrow under the paste icon .
• Choose Paste Special…
• In the Paste Special window, choose the Paste link radio button.
• Choose Microsoft Excel Worksheet Object .

Once done, you'll see the table you copied from Excel appear on your PowerPoint presentation.

However, you need to access the source Excel file to edit the content or formatting of the table you added. To do so, you can open the file where you saved it; or, you could double-click the table, and it will automatically open the source file.

Related: How to Organize Your Spreadsheets in Excel

Creating a Dynamic Chart

One of the easiest ways to visualize, compare, and analyze data and trends is to use charts. However, if you want to create a chart from the linked Excel table you just created, you must do it from its source file first. Once you've made the chart, you can copy and link it to your PowerPoint file. Here's how to do it.

• Select the chart you create in Excel.
• Go to the slide where you want to place the chart you just copied.
• On the Home menu ribbon , click on the down arrow under the paste icon .
• In the Paste Options , you can either choose Use Destination Theme & Link Data (L) or Keep Source Formatting & Link Data (F) . These are the third and fourth icons, respectively. The first option lets you use the theme you're using for your presentation, while the second one retains the look and feel of your source Excel file.
• Once you've pasted your chart, you can move it around to suit your needs.

Related: How to Create Powerful Graphs and Charts in Microsoft Excel

Updating Your Chart

Unfortunately, if you need to make changes to your chart, you'll have to open its source data in Excel. If you have access to the Excel file, you can just make changes directly, and it should automatically reflect on the PowerPoint chart.

If you don't have the Excel file open, you can right-click on the PowerPoint chart, then choose Edit Data > Edit Data in Excel in the context menu. You can also select Edit Data > Edit Data to open a small window if you only need to make minor changes.

In case the changes you make don't automatically reflect on the PowerPoint chart, you can manually update it. To do so, click on your chart, go to the Chart Design menu ribbon , then click on Refresh Data . This will pull in the latest information from the linked Excel file and update the information displayed on your PowerPoint chart.

Formatting Your Excel-Linked PowerPoint Chart

Unlike your Excel data table, any changes you make to the chart design in Excel will not affect your chart in PowerPoint. For this reason, you have to finalize the design and feel of the chart you're copying from in Excel before copying it over to your presentation.

Alternatively, you can make design changes to your PowerPoint chart independently. That means you can change how your presentation chart looks without affecting the chart you copied from Excel.

To make those changes, click on your chart, then go to the Chart Design menu ribbon . You can choose how the chart feels under Chart Styles . If you think that the current chart type doesn't fit well with your presentation, you can even change it.

Click on Change Chart Type to open a new window. From there, you can pick out any chart type you like in the left column.

Related: How to Make a Line Graph in Excel

Finding Linked Files

Sometimes, you cannot remember if the tables and charts in your presentation are linked to an Excel file. Or it might be the case that you linked your PowerPoint data to a spreadsheet but can't remember where you saved it.

You can check the PowerPoint file directly if it's linked to any file and where these files are. To do so, click on File in the menu ribbon . In the full-screen menu that opens, go to Info on the left-hand column .

Under the Info window, on the right-hand column, go to Related Documents . Click on Open File Location to see where the linked files are saved.

If you moved the linked Excel files, click on Edit Links to Files . A Links window will appear showing each linked object and the file's location attached to it. The window gives you four choices:

• Update now : Update the object's data to the latest changes in the linked file.
• Open Source : Opens the linked Excel file.
• Change Source… : Opens a File Explorer window to change the linked file.
• Break Link : Removes the link from your presentation.

Always Stay Updated

This nifty feature first appeared in Microsoft Office 2010 and has since been available to all Office users. So, whenever you're making a presentation based on incomplete data, you no longer have to worry about updating it manually in the future.

By copying the Excel information and then pasting it into your presentation as a linked item, you're guaranteed to have the latest data updated into your PowerPoint file automatically.

How to Link or Embed an Excel Worksheet in a PowerPoint Presentation

Microsoft PowerPoint and Excel are two of the most commonly used programs in the Microsoft Office suite. PowerPoint is used to create visually engaging presentations, while Excel is used to analyze, organize and calculate data in spreadsheets.

It can be very useful to link or embed Excel data into PowerPoint, to create more dynamic and data-rich presentations. There are a few easy ways to do this, depending on exactly what you want to show from Excel in the PowerPoint slide.

Prerequisites

Before linking or embedding an Excel worksheet, make sure you have:

• The Excel workbook file saved that contains the worksheet(s) you want to use
• PowerPoint presentation open to add the Excel worksheet into
• Both Excel and PowerPoint updated to the latest versions (linking works best with latest updates)

Method 1 – Link Excel Chart

The simplest way to bring Excel data into PowerPoint is to link a chart. This inserts a live Excel chart that updates if the source Excel data changes. Here is how:

• In Excel, create the chart you want to use, based on worksheet data
• Copy the chart (Ctrl+C or right-click Copy)
• In PowerPoint, right-click on a slide and select Paste Special
• Select Microsoft Office Graphic Object and click OK
• In the dialog box, check the box for Link
• Click OK. The chart is now linked from Excel into the PowerPoint slide

Now if the Excel worksheet data updates, you can right-click the chart in PowerPoint and select Update Link to refresh the linked chart.

Method 2 – Embed Entire Excel Worksheet

You can also embed an entire Excel worksheet into a PowerPoint slide, including cells, formulas, data and formatting. Here is how:

• In PowerPoint, select the slide you want to add the Excel worksheet into
• Go to the Insert tab and click on Object in the Text section
• Select Create from File > Browse to locate the Excel file
• Select the worksheet you want to embed and click OK
• The worksheet will appear on the PowerPoint slide in an embedded frame that can be moved or resized

The embedded worksheet cells remain fully editable and functional within PowerPoint. However, it creates a static copy, so changes in the original Excel file will not update in PowerPoint.

Method 3 – Link Part of Excel Worksheet

For more flexibility, you can link just part of an Excel worksheet – a cell range, chart or other object – into PowerPoint. Any changes to that part in the source Excel file will then update in PowerPoint.

To do this:

• In Excel, select the cells, chart or other object you want to link
• Copy the selection (Ctrl+C or right-click Copy)
• In PowerPoint, right-click and select Paste Special > Paste Link
• The selection will appear linked into the PowerPoint slide

Now when the source Excel file updates, right-click the linked object and select Update Link to refresh with the latest data.

Tips for Linking Excel into PowerPoint

Here are some tips when linking Excel into PowerPoint:

• Always keep the source Excel file and linked PowerPoint presentation in the same folder location to maintain the link
• Check the Paste Link box when pasting any Excel object to create a live link
• If linking charts, choose appropriate Excel chart types that port well into PowerPoint
• Use Paste Special to control formatting when pasting Excel cells into PowerPoint
• If you only need Excel data occasionally, link it dynamically rather than embedding, so it can update

Converting Linked Objects to Embedded

Once linked, you can also convert Excel objects to embedded static copies within PowerPoint if preferred:

• Right click on the linked object and select Convert
• Choose Convert Linked Object to Embedded Object
• Click OK to embed as a static copy no longer linked to the Excel file

Now the object will remain fixed in PowerPoint even if you change the original Excel worksheet.

Whether you want to link a dynamic chart, embed an entire editable worksheet or paste linked cells, integrating Excel data into PowerPoint is easy. Just remember:

• Linked objects stay connected to the source Excel file and can update
• Embedded objects become a fixed static copy no longer linked to Excel
• You can link or embed charts, cell ranges, whole worksheets and other objects

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How to Convert Excel to PowerPoint

Last Updated: June 9, 2023

This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. This article has been viewed 230,655 times. Learn more...

If you want to take data from an Excel spreadsheet and put it into a PowerPoint presentation, you can do so with built-in controls available in both programs. This wikiHow shows you how to put Excel data into PowerPoint slides using these features.

Copying and Pasting Excel Data into PowerPoint

Inserting an Excel Object into PowerPoint

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Create a presentation in powerpoint for the web.

With PowerPoint for the web running in your web browser, you can:

Create presentations that include images, videos, transitions, and animations.

Get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .

If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .

Create, open, and name a presentation

Go to powerpoint.office.com .

Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

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Automatically Create PowerPoint Slides from Excel (3 Easy Ways)

Microsoft Excel is indeed an extremely effective software. We may perform countless operations on a given dataset using Excel’s tools and features. We frequently need to make PowerPoint slides from Excel files. When we have to do it repeatedly, copying information from Excel and making PowerPoint slides is very time-consuming. This article will discuss three unique and easy ways to create PowerPoint slides from Excel files automatically. Therefore, you should go through these 3 easy ways to Automatically Create PowerPoint Slides from Excel.

How to Automatically Create PowerPoint Slides from Excel: 3 Easy Ways

As an illustration, we will explore a sample dataset. The following dataset, for example, has sales representative Names and Areas. We are going to show the Excel data in PowerPoint slides using all 3 of the approaches. Moreover, I will go through the benefits and drawbacks of using these strategies. In addition, I have yet to mention that I have been using the Microsoft Excel 365 version for this article; You are free to choose any other edition that you find most convenient.

1. Automatically Create Slides Using Insert Command in PowerPoint

The Insert command is the simplest method. Using this Insert Command, slides are kept up to date immediately after any modifications are made to the Excel file. The issue is that we need to utilize the insert command for each slide. We will insert the Excel object using PowerPoint’s Insert command to automate the procedure. To complete the work, please follow the instructions below.

• First, launch PowerPoint.
• Then, select the Insert  tab.
• Next, click Text , and later on the Object  option.

• As a result, a new dialog box will pop up at this time, and you must click on Create from file .
• After that, click on Browse to find the Excel document you want to add to your slides.

• Consequently, the Insert Object dialog box pops up again, allowing you to check the Link box and click OK .
• Hence, as demonstrated below, it will yield the desired output in MS PowerPoint.

Read More: How to Insert an Excel File into PowerPoint as an Icon

2. Apply Paste Special Feature to Generate Slides from Excel

Another interesting way is to use the Paste Special feature. We can make slides in PowerPoint with the specified and selected data from Excel through the paste feature. Here, as the data in the Excel file is updated, the PowerPoint slide is also updated. To do the procedure, follow these instructions.

• First, open Excel’s saved worksheet to insert data.

• Secondly, move the mouse over the portion of the data you wish to link to PowerPoint. Then click on Copy .
• Now, open PowerPoint and click on the slide where you wish to connect the Excel data. Later on, click Paste and Paste Special  feature.

• And a new dialog box appears. Choose the Paste link After that, click As Microsoft Excel Worksheet Object and hit OK .

• As a result, it will return the required output in the PowerPoint slides, as shown below.

Read More: How to Copy Chart from Excel to PowerPoint Without Link

3. Create PowerPoint Slides from Excel Through VBA

There is a unique way of creating PowerPoint Slides automatically using Excel VBA. The only difference between previous methods is that slides are not updated as we change the Excel file. To use the Excel VBA Code, we must add the Microsoft PowerPoint 16.0 Object Library. However, since we are using this approach, we don’t need to create a VBA code for each presentation. Through modification of the code, we can generate dozens of slides.

• First of all, select the active sheet of the workbook to begin.

• Secondly, navigate to Developer and then Visual Basic .
• Later on, select Insert and now click on Module .

• Next, put the following code into the Module box. Remember to change the cell’s range.

• Finally, click the Run button or press F5 .
• So, this is where the output will go.

To overcome the error, follow these:

Step 1 : Hover over Tools => You will see the References option => Click on References .

As a result, the References – VBAProject window will open.

Step 2 : Check Microsoft PowerPoint 16.0 Object Library => You will see the OK button in the top right corner => Hit OK to resolve the error.

Download Practice Workbook

You can get a free copy of the example workbook that was used during the discussion which was just below here.

You can automatically create PowerPoint slides from Excel from this point forward by using the procedures that we just discussed. Keep using them, and let us know if you come up with any other strategies to get the work done or if you have any new ideas. Remember to post questions, comments, or recommendations in the section below.

Related Articles

• How to Perform Excel to PowerPoint Automation
• How to Link Excel Sheets to PowerPoint
• How to Update Charts in PowerPoint from Excel Automatically
• How to Link Excel Data to PowerPoint Chart
• How to Embed an Excel File in PowerPoint
• [Fixed!] Problems with Embedded Excel Files in PowerPoint
• [Solved] Embedded Excel in PowerPoint Not Showing All Data
• How to Link Powerpoint to Excel for Dynamic Data Updates
• How to Insert Excel Chart into PowerPoint
• How to Copy Table from Excel to Powerpoint with Formatting

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Tags: Excel to PowerPoint

Lutfor Rahman Shimanto, BSc, Information Technology, Jahangirnagar University, Bangladesh, has worked with the ExcelDemy project for over a year. He has written 50+ articles and provided solutions of 100+ comments for ExcelDemy. Currently, he works as an Excel & VBA Developer and provides support and solutions in the ExcelDemy Forum. He has solved 100+ ExcelDemy Forum problems. His work and learning interests are in developing various Excel & VBA and Desktop applications. Outside of work, he enjoys Chess... Read Full Bio

Hi and thanks for your post data;

When I use your VBA code I got this error:”user defined type not defined” How can I fix it?

Best Regards

Thanks for reaching out and posting your comment. You are right about the raised error. If you do not add the Microsoft PowerPoint 16.0 Object Library , you must see the User-Defined Type not defined error.

To solve the issue, follow these: Step 1 : Hover over Tools => You will see the References option.

Step 2 : Click on References => In the References – VBAProject window, check Microsoft PowerPoint 16.0 Object Library , and you will see the OK button in the top right corner.

Step 3 : After clicking OK , you will be able to run the code like the following GIF .

Hopefully, the solution will help you overcome your situation. Good luck.

Regards Lutfor Rahman Shimanto

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ZDNET's editorial team writes on behalf of you, our reader. Our goal is to deliver the most accurate information and the most knowledgeable advice possible in order to help you make smarter buying decisions on tech gear and a wide array of products and services. Our editors thoroughly review and fact-check every article to ensure that our content meets the highest standards. If we have made an error or published misleading information, we will correct or clarify the article. If you see inaccuracies in our content, please report the mistake via this form .

How to change the default font in Microsoft Word, Excel, PowerPoint, and Outlook

Microsoft recently dumped Calibri as the default font in its Office , aka Microsoft 365, suite. When you try to create something in Word, Excel, PowerPoint, or Outlook, Aptos is the new font that pops up.

I'm not too crazy about Aptos and still find Calibri more readable and appealing. If you feel the same way, don't worry. You can easily change the default font in all four apps back to Calibri or any other font you prefer. Here's how.

Also: How to use Copilot Pro to write, edit, and analyze your Word documents

The steps I cover here should do the trick no matter which version of Microsoft Office or Microsoft 365 you run, as long as it's not an ancient edition from bygone days. Also, there are a few different ways to change the default font, but I'll focus on just one or two methods for each application.

How to change the default font in Microsoft Word

1. change the font in the font dialog box.

From any Word document or blank document, click the small arrow in the lower-left corner of the Font section on the Home Ribbon, or right-click anywhere and select Font from the popup menu. In the Font dialog box, select the font that you want to set as the default. 

Also: How to quickly adjust the font size on Android 14 for easier readability

Here, you can also confirm or change the size. Click the Set as default button. You'll be asked if you want to set the new font for this document only or all documents based on the Normal.dotm template. Choose the option for all documents and click OK. Any new document based on the Normal template will use your chosen font.

2. Update the Normal.dotm template

Here's a more intricate but effective way to change the default font. This method is useful for setting specific defaults for elements beyond the font, such as line spacing, paragraph formatting, and text alignment.

Create a blank document with the font and size you want as the default. Make changes to other elements that you want to set as certain defaults. Click the File menu and select Save As. Change the file type from Word document with a docx extension to Word Macro-Enabled Template with a dotm extension.

Change the destination folder to C:\Users\[your username]\AppData\Roaming\Microsoft\Templates . Save the file with the name Normal.dotm file, replacing the existing version.

How to change the default font in Microsoft Excel

3. change the font in the options window.

In any existing or blank workbook, click the File menu and select Options. In the Excel Options window, ensure you're at the General tab. In the section that says When creating new workbooks , click the drop-down box for Use this as the default font and change it to your preferred font. 

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Next, change the font size, if you wish. When done, click OK to close the Options window. Close and then reopen Excel for the change to take effect.

How to change the default font in Microsoft PowerPoint

4. change the font in slide master.

Launch PowerPoint with a blank presentation. Click the View Ribbon and select Slide Master . In Slide Master view, click the Fonts icon on the Ribbon and select the font you want to use as the default. If the font doesn't appear, click the option for Customize Font , choose the right font from the drop-down menu for Body Font, and then click OK.

Click the Slide Master tab and select Close Master View . Click the File tab and select Save As. Click the dropdown field for the file type and choose PowerPoint Template (*.potx). Click the link for More options . In the Save as dialog box, move to the C:\Users\[Your Username]\AppData\Roaming\Microsoft\Templates folder. In the File name text box, type Blank as the name for this to become the default start-up template, and then click Save.

Close and then reopen PowerPoint. In the Start screen, select Default Theme as the template, and confirm that your chosen font is now the default.

How to change the default font in Microsoft Outlook

5. change the font in the options window.

With Outlook, you can change the default font for new mail messages, replies or forwards to messages, and plain text messages. In Outlook, click the File menu and select Options. In the Options window, select the Mail tab and click the button for Stationery and Fonts . Click the Font button for New mail messages and choose the font and size that will appear when you create a new email. Click OK.

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Click the Font button for Replying or forwarding messages . Choose the default font and size that will appear when you reply to or forward an existing email and click OK.

Click the Font button for Composing and reading plain text messages . Choose the font that displays when composing a plain text message and click OK. Click OK to close the Signatures and Stationery window and then OK again to close the Outlook options window. Try composing a new email. In addition, try replying to or forwarding an existing message to confirm that your new font is in effect.

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