How To Write an Effective Email Cover Letter (Template + Examples)
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3 key takeaways
- An email cover letter is typically sent alongside a resume.
- Learn the structure and format of a winning email cover letter, and how to create your own.
- Teal’s AI Cover Letter Generator simplifies the process of creating cover letters tailored to each job.
When applying for a job online, an email cover letter is a crucial part of your application. It's your introduction, providing a personalized narrative that complements your resume and demonstrates your fit for the role.
A well-written email cover letter can distinguish you from other candidates and improve your chances of securing an interview.
This guide walks through best practices for writing an email cover letter, emphasizing the importance of personalization and professionalism.
Struggling to craft the perfect email cover letter? Get started with Teal’s AI Cover Letter Generator for free.
What is an email cover letter?
An email cover letter is a document sent with your resume when applying for a job online or via email. It's an introduction to your qualifications and interest in the role.
Email cover letters have become a standard part of the job application process, often serving as the first impression you make on a potential employer.
The primary role of an email cover letter is to complement your resume by providing context and a personalized narrative that demonstrates your fit for the position. An effective email cover letter can set you apart from other candidates and increase your chances of securing an interview.
Why email cover letters matter
Crafting a compelling email cover letter is more important today than ever before.
A well-written email cover letter can make the difference between your application being noticed or getting lost in a "maybe" bin with other candidates. It lets you showcase your personality, highlight your most relevant skills and experiences, and demonstrate your genuine interest in the position and company.
Plus, an impressive email cover letter can set the stage for a successful job interview.
It gives hiring managers a glimpse into your communication skills, attention to detail, and professionalism—all qualities employers highly value. A memorable email cover letter can pique the hiring manager's interest and make them eager to learn more about you during an interview.
In essence, your email cover letter is a powerful tool for marketing yourself, distinguishing your application, and increasing your chances of landing your dream job.
How to write an effective email cover letter
An effective email cover letter requires a strategic approach to capture the employer's attention and demonstrate your suitability for the role.
Follow these steps to craft a compelling email cover letter:
1. Craft an attention-grabbing subject line
Your subject line is the first thing the employer sees, so make it count. Use a clear and concise subject line that includes the job title and your name.
Marketing Manager Position - John Doe.
2. Address the recipient appropriately
Start your email cover letter with a proper salutation, addressing the hiring manager by name, if possible. If the name is unavailable, use a respectful greeting.
Dear hiring manager,
3. Write an engaging introductory paragraph
In the opening paragraph, briefly introduce yourself, express your enthusiasm for the role, and provide a hook that piques the reader's interest.
Consider mentioning a mutual connection or a notable bullet point relevant to the position.
4. Highlight your qualifications and fit for the role
The main body of your email cover letter should showcase your qualifications, experiences, and skills that align with the job requirements.
Quantify your resume and provide specific examples that demonstrate your potential value to the company. Mention how you can contribute to their success and why you are the ideal candidate.
Teal's AI Cover Letter Generator helps job seekers craft compelling cover letters that effectively highlight their accomplishments.
Teal is able to analyze job descriptions to identify the most relevant skills and experiences to emphasize. It then helps you articulate these professional bullet points more clearly and persuasively, ensuring your cover letter stands out.
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Whether you're detailing a project that boosted sales by 25 percent or explaining how you led a successful team, Teal's AI Cover Letter Generator ensures your accomplishments are presented in the most impactful way, increasing your chances of making a strong impression on potential employers.
5. Express enthusiasm and a call to action
Conclude your email cover letter by reiterating your interest in the role and the company.
Express your enthusiasm for the opportunity and provide a call to action, such as requesting an interview or discussing your qualifications further.
6. Use a professional sign-off
End your email cover letter with a professional closing, such as "Sincerely," "Best regards," or "Thank you for your consideration."
Need help overcoming writer's block? Learn how to generate a great cover letter with ChatGPT cover letter prompts .
Tips for writing compelling email cover letters
Writing your first cover letter can be intimidating. Follow these tips to set yourself up for success:
- Keep it concise and focused: Aim for a length of three to four paragraphs, highlighting your most relevant qualifications and experiences.
- Personalize for each application: Tailor your email cover letter to the specific job and company, demonstrating your understanding of their needs and how you can contribute.
- Proofread carefully: Ensure your email cover letter is free from spelling, grammatical, and formatting errors, as it reflects your attention to detail.
- Incorporate keywords from the job description: Use relevant keywords and phrases from the job posting to show your alignment with the role's requirements.
Following a clear, professional format is crucial for creating an email cover letter that makes a strong first impression.
Writing email cover letters with AI
Struggling to craft the perfect cover letter for each job application? Research and compare the best AI cover letter writers to avoid writer’s block.
Teal's AI Cover Letter Generator takes the stress out of the process, allowing you to create effective, tailored cover letters in minutes, not hours.
With just a few clicks, its AI personalizes your cover letter to match any job description, highlighting your most relevant skills and experiences.
Plus, Teal intelligently adds keywords from the job descriptions to help make your cover letter more ATS-friendly, ensuring your application stands out with a professional, customized cover letter every time.
Pro tip: Try one of Teal's Microsoft Word cover letter templates to help you get started!
Proper email cover letter format
The standard parts of an email cover letter include:
1. Subject line
Your email cover letter's subject line is the first thing a hiring manager or recruiter will see. It's your chance to make a strong first impression and entice them to open your email.
When crafting your subject line, aim for clarity and conciseness.
Clearly state the purpose of your email, such as "Application for [Job Title] - [Your Name]."
This immediately lets the reader know what the email is about and who it's from.
Avoid using generic subject lines like "Resume" or "Job Application.” While descriptive, those terms are too vague and overused in application subject lines and, therefore, more likely to be overlooked.
To make your subject line stand out, consider including a unique selling point or bullet point that aligns with the job requirements. This gives the reader a reason to learn more about you.
Lastly, keep your subject line short and sweet, ideally under 60 characters. That way it won't get cut off in the recipient's inbox preview.
Email cover letter subject line example:
Experienced Software Developer with Expertise in [Relevant Skill]
2. Salutation
One of the most important aspects of your email cover letter is addressing it to the right person.
Whenever possible, aim to find the hiring manager's name or person responsible for filling the position. This shows you've done your research and are genuinely interested in the role.
To find the hiring manager's name, review the job posting carefully. Sometimes, the contact person doesn't have their name listed in the ad. If not, visit the company's website and look for a "Team" or "About Us" page. You might find the name of the department head there.
If you still can't find a name, try searching for the company on LinkedIn. Look for people with titles like "Hiring Manager," "Recruiter," or "Human Resources Manager." You can also search for the head of the department related to the position.
If you exhaust all these options and still can't find a name, using a general salutation is okay.
"Dear Hiring Manager," "Dear Recruiting Team," or "Dear [Department] Team" are all appropriate choices. Avoid outdated salutations like "Dear Sir or Madam" or "To Whom It May Concern."
3. Opening paragraph
Your opening paragraph captures the hiring manager's attention and entices them to read further.
Keep your opening paragraph of your email cover letter short and impactful, ideally no more than three to four sentences.
Remember, your goal is to quickly capture the hiring manager's interest and encourage them to continue reading your email cover letter to discover how you can contribute to their organization's success.
Try the following to get started:
- Express your enthusiasm for the opportunity and the company to make a strong first impression.
- Briefly mention how you discovered the position, whether it was through a job board, referral, or the company's website.
- Explain why you are interested in the role and company.
- Showcase your knowledge of the company’s mission, values, or recent achievements.
- Highlight one or two key qualifications that make you an excellent fit for the position.
Email cover letter intro example:
I was thrilled to come across the Marketing Manager position at [Company Name] on [Job Board]. With my 5+ years of experience in digital marketing and my passion for data-driven strategies, I am confident I would be a valuable asset to your team.
4. Body paragraphs
One of the most important aspects of crafting an effective email cover letter is showcasing your relevant skills and experience.
To make a strong impression on the hiring manager, carefully select the most impressive and pertinent qualifications from your background that align with the job requirements.
- Review the job description and identify the key skills, experience, and qualities the employer is seeking.
- Choose examples from your work history that demonstrate your proficiency in these areas.
- If the job posting emphasizes strong project management abilities, highlight a time when you successfully led a complex project from start to finish.
- Provide concrete details about your role, the challenges you faced, and the positive outcomes you achieved.
- Quantify your accomplishments wherever possible using hard numbers and metrics.
- Instead of stating you "improved sales," specify that you "boosted sales by 25% within the first quarter."
- Incorporate keywords and phrases from the job description into your email cover letter.
Many companies use applicant tracking systems (ATS) to screen candidates based on the presence of specific keywords. Naturally integrating these terms into your resume and cover letter also increases your chances of passing through the ATS and landing an interview.
Remember, the goal is to clarify to the hiring manager that you possess the necessary skills and experience to excel in the role.
5. Add a call to action
As you wrap up your email cover letter, be sure to finish strong and leave a lasting impression on the hiring manager. This is your golden opportunity to reiterate your enthusiasm for the role and the company, as well as your confidence in the fit.
Start by briefly recapping your key qualifications and how they align with the position's requirements. This reinforces why you're a strong candidate and reminds the reader of the value you can bring to their team.
Then, clearly state your desire to further discuss the opportunity and learn more about how you can contribute to the organization's success.
This call-to-action demonstrates your proactive approach and eagerness to take the next step in the hiring process.
6. Signature
Finally, end with a polite and professional sign-off.
Best regards, Sincerely, Thank you for your consideration.
Include your full name and contact details below your sign-off to make it easy for the hiring manager to reach out to you.
By leveraging AI to streamline formatting, you can ensure each email cover letter maintains a polished, professional appearance while focusing your time on tailoring the content to make a compelling case for your candidacy.
Need a bit of added help? Check out this resource to learn how to format your cover letter and stand out from the crowd.
Email cover letter sample
To help you visualize what an effective email cover letter looks like, let's explore a few examples for different scenarios:
Email cover letter example: marketing manager position
Subject : Experienced Marketing Manager Excited About [Company Name] Opportunity Dear [Hiring Manager's Name], I was thrilled to come across the Marketing Manager position at [Company Name]. With my 5+ years of experience leading successful marketing campaigns and driving brand growth, I am confident I would be a valuable addition to your team. In my current role at [Current Company], I have spearheaded several digital marketing initiatives that have increased website traffic by 40% and generated a 20% increase in lead conversions. I am well-versed in developing data-driven strategies and collaborating with cross-functional teams to achieve measurable results. I am particularly drawn to [Company Name]'s mission of [Company Mission] and believe my skills and experience align perfectly with the goals you aim to achieve. I would welcome the opportunity to further discuss how I can contribute to your marketing efforts and help drive your company's continued success. Thank you for considering my application. You will find my resume attached for your review and look forward to the possibility of an interview. Best regards, [Your Name]
Pro tip: Save time writing a cover letter from scratch, and check out Teal's collection of traditional and simple cover letter templates to help you get started!
Why it works
This email cover letter works effectively for several reasons:
- Personalized salutation : Addressing the hiring manager by name shows that the applicant has taken the time to research and personalize their application, which demonstrates genuine interest in the position and company.
- Clear and enthusiastic introduction : The opening sentence clearly states the position applied for and expresses enthusiasm, capturing the hiring manager's attention right away.
- Relevant experience and achievements : The applicant highlights their 5+ years of experience and provides specific, quantifiable bullet points, such as increasing website traffic by 40 percent and lead conversions by 20 percent. This demonstrates their ability to deliver results and adds credibility to their application.
- Alignment with company mission : By mentioning the company’s mission and explaining how their skills and experience align with the company's goals, the applicant shows they have researched the company and understand its values and objectives.
- Collaborative skills : The applicant emphasizes their ability to work with cross-functional teams and develop data-driven strategies, showcasing their collaborative and analytical skills, which are valuable in a marketing role.
- Professional and polite closing : The closing paragraph reiterates the applicant’s interest in the role, thanks the hiring manager for their consideration, and includes a call to action by expressing eagerness for an interview. This leaves a positive and proactive impression.
- Attachment of resume : Mentioning the attached resume ensures the hiring manager is aware of where to find it, providing a complete picture of the applicant's qualifications.
Overall, this email cover letter is concise, well-structured, and tailored to the specific job and company, effectively showcasing the applicant's qualifications and enthusiasm for the role.
Email cover letter example: software developer position
Subject : Passionate Software Developer Ready to Contribute to [Company Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the Software Developer position at [Company Name]. As a skilled developer with extensive experience in [Programming Languages/Frameworks], I am excited about the opportunity to bring my technical expertise to support your mission. During my time at [Current Company], I have been responsible for developing and maintaining several complex applications. One notable project involved creating a user-friendly web application that streamlined internal processes, resulting in a 30% increase in efficiency. I pride myself on writing clean, maintainable code and collaborating effectively with team members. I am impressed by [Company Name]'s commitment to pushing the boundaries of technology and creating cutting-edge solutions. I believe that my problem-solving skills and passion for innovation make me an ideal fit for your development team. I have attached my resume, which further highlights my qualifications and experience. I would appreciate the opportunity to discuss how I can contribute to [Company Name]'s success. Thank you for your time and consideration. Sincerely, [Your Name]
This email cover letter works well for several reasons:
- Personalized salutation : Addressing the hiring manager by name shows the applicant has taken the time to research and personalize their application, demonstrating genuine interest in the position and company.
- Relevant technical skills : The applicant mentions their experience with specific programming languages and frameworks, highlighting their technical expertise and aligning with the job requirements.
- Quantifiable bullet points : The applicant provides a specific example of their work, noting a 30 percent increase in efficiency from a user-friendly web application they developed. This demonstrates their ability to deliver tangible results and showcases their impact on previous projects.
- Alignment with company goals : By expressing admiration for the company’s commitment to innovation and technology, the applicant shows they have researched the company and aligns with its values and mission.
- Highlighting key strengths : The applicant emphasizes their problem-solving skills, passion for innovation, and ability to write clean, maintainable code, which are essential qualities for a software developer.
- Attachment of resume : Mentioning the attached resume ensures that the hiring manager is aware of additional details supporting the application, providing a complete picture of the applicant's qualifications.
For more inspiration and guidance, check out Teal's extensive collection of cover letter examples spanning various industries and roles.
How to proofread and edit your email cover letter
A well-polished cover letter demonstrates attention to detail and professionalism, increasing your chances of impressing the hiring manager.
Before hitting send on your email cover letter, take the time to carefully proofread and edit your work by following these steps:
1. Review your email cover letter for any spelling or grammatical errors. Even minor mistakes can make you appear careless or unqualified.
2. Use spell-check tools and read through the content slowly to catch any typos or awkward phrasing.
3. Assess the overall flow and tone of your writing. Does your email cover letter have a logical progression of ideas? Is the tone appropriate for the company culture and industry?
4. Make sure your personality shines through while maintaining a professional demeanor.
5. Get a second opinion. Consider having a trusted friend, family member, or mentor review your email cover letter as well.
A second set of eyes can often spot issues you may have missed and provide valuable feedback for improvement.
Remember, a little extra effort in the editing process can go a long way in making a positive first impression on potential employers.
How to send your email cover letter
Once you've crafted a compelling email cover letter, you need to send it correctly to ensure it reaches the hiring manager and makes the desired impact.
1. Use a professional email address
Create an email address that includes your name, such as [email protected] . Avoid using casual or outdated email addresses that could undermine your credibility.
2. Attach your cover letter and resume
Use widely accepted file formats such as PDF or Microsoft Word (.doc or .docx). PDF resumes are often preferred because they preserve the formatting and layout of your documents across different devices and platforms.
Pro tip: Save time writing and try one of Teal's Google Docs cover letter templates to help you get started!
3. Name your attachments professionally
Name your attachments clearly, such as "FirstName_LastName_Cover_Letter.pdf" and "FirstName_LastName_Resume.pdf."
This makes it easy for the hiring manager to identify and keep track of your application materials.
4. Double-check before sending
Before hitting send, double-check that you've attached both your cover letter and resume.
It's also a good idea to test your email by sending it to yourself or a friend to ensure that the attachments open correctly and the formatting appears as intended. This extra step can help you avoid any last-minute technical issues that could derail your application.
Write cover letters faster with Teal
Writing an effective email cover letter can be time-consuming and daunting, especially when you're applying for multiple positions.
Teal's AI Cover Letter Generator simplifies the process, allowing you to generate a compelling email cover letter in minutes.
The AI-powered Cover Letter Generator guides you through the essential components, ensuring you don't miss any crucial elements. Simply input key information about your background and the job you're applying for, and the tool will craft a personalized email cover letter that highlights your relevant skills and experience.
One of the most significant advantages of using Teal's AI Cover Letter Generator is its ability to create customized content for each application. The tool analyzes the job description and incorporates relevant keywords and phrases, demonstrating to hiring managers that you're a strong fit for the role. This level of customization can significantly increase your chances of standing out from other job seekers.
Rather than starting from scratch for each application, you can leverage AI suggestions to quickly assemble a polished email cover letter. This efficiency allows you to focus your energy on other aspects of your job search, such as networking and interview preparation.
Try out Teal's AI Cover Letter Generator today.
Frequently Asked Questions
Is it okay to write a cover letter in the email body.
It depends on the company size and hiring process. Small companies with fewer applications to manage may prefer the cover letter in the email, while larger companies will need it as an attachment to add to a candidate’s file.
Can the email message itself serve as the cover letter?
In some cases, the email message can serve as your cover letter, particularly if the job posting explicitly states this preference. If taking this approach, craft the email with the same level of care and attention you would give to a formal cover letter document.
How to choose between PDF and Word attachments?
When it comes to attaching your cover letter and resume, both PDF and Word resumes are generally accepted. PDFs are often preferred as they preserve the formatting and layout, ensuring your documents appear exactly as intended.
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Nathan Thompson
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Email Cover Letter: 10 Examples & Writing Tips for 2024
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Email has become a ubiquitous form of communication that is widely used in most industries. While email is mostly used to communicate with colleagues and clients, it has become an essential tool for job seekers looking to send their resumes to potential employers.
Since the introduction of email, the traditional cover letter has undergone significant changes. Today, job seekers are expected to attach an email cover letter to their resume. Unlike the traditional cover letter that is printed on paper and sent in an envelope, an email cover letter is sent as an email attachment along with the resume.
Employers receive hundreds of resumes for every job posting they advertise. To stand out from the rest of the applicants, job seekers need to create a compelling email cover letter that highlights their skills and experience.
Importance of Email Cover Letter
An email cover letter is a powerful tool that can help job seekers stand out from the competition. The email cover letter provides job seekers with an opportunity to introduce themselves to potential employers, showcase their skills, and explain why they are the best candidates for the job.
When submitting a resume, attaching an email cover letter demonstrates professionalism and attention to detail. Employers appreciate job seekers who take the time to craft a customized email cover letter for each job application. It shows that the job seeker is serious about the job and has put in the effort to present themselves in the best possible light.
Advantages of Email Cover Letter
There are several advantages to using an email cover letter when applying for a job. Here are some of the most important:
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Convenience: Email cover letters are easy to create and send. They are also easy to customize for each job application.
Faster response: Email cover letters can help job seekers get a faster response from potential employers. Employers can quickly review the email cover letter and resume and respond to the job seeker.
Cost-effective: Email cover letters are cost-effective. They eliminate the need to print and mail traditional cover letters, saving job seekers time and money.
Customizable: Email cover letters are customizable. Job seekers can tailor the email cover letter to the specific job posting and showcase their skills and experience.
An email cover letter is an effective way for job seekers to stand out from the competition and increase their chances of getting hired. In the following sections, we will share 10 examples and writing tips for creating an effective email cover letter that will impress potential employers.
Elements of an Effective Email Cover Letter
When it comes to crafting an effective email cover letter, there are a few key elements that can make all the difference.
Personalization
First and foremost, personalization is key. This means tailoring your email cover letter to the specific company and job you’re applying for, rather than using a generic template. Start by addressing the recipient by name, and mention any specific details about the company or position that caught your attention. This shows that you’ve done your research and have a genuine interest in the job.
Clear and Concise Language
In addition to personalization, it’s important to use clear and concise language in your email cover letter. Avoid using overly complicated words or industry jargon that the recipient may not understand. Instead, focus on expressing your qualifications and experience in a straightforward manner. Be sure to proofread carefully for any typos or grammatical errors, as these can detract from the overall professionalism of your email.
Professional Tone
Maintaining a professional tone throughout your email cover letter is also crucial. Avoid using overly casual language or emoticons, and instead aim for a tone that is friendly yet formal. Make sure to demonstrate your enthusiasm for the job, while still maintaining a sense of decorum.
Proper Formatting
Finally, proper formatting is key when it comes to crafting an effective email cover letter. Be sure to keep the body of your email organized and easy to read, with plenty of white space and clear headings to separate different sections. Use a professional-looking font, and keep your email signature simple and straightforward.
By following these key elements of an effective email cover letter, you’ll be well on your way to crafting a compelling message that can help you land your dream job.
Writing Tips for Email Cover Letter
When it comes to writing an email cover letter, there are certain elements that need to be addressed properly in order to make a great impression on the recipient. Here are some writing tips to keep in mind:
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Addressing the recipient
It’s important to address the recipient by their name rather than using a generic greeting. If you don’t know their name, do some research on the company website or LinkedIn to find out who the hiring manager is for the position you’re applying for.
Subject line
Your subject line should be clear and concise, highlighting why you’re reaching out. Avoid using vague or generic subject lines that won’t catch the recipient’s attention.
Start your email with a professional salutation, such as “Dear Mr./Ms. [Last Name].” Avoid using informal greetings like “Hey” or “Hi there.”
Opening paragraph
Your opening paragraph should be brief and engaging. Start by introducing yourself and explaining why you’re interested in the position you’re applying for. Highlight any relevant skills or experience that make you a strong candidate for the job.
Body of the email
The body of your email should expand on the information included in your resume and cover letter. Keep it concise and focused on the most important aspects of your experience and qualifications. Use bullet points to break up the text and make it easy to skim.
Closing paragraph
End your email with a strong closing paragraph that summarizes your interest in the job and your qualifications. Provide a call to action, such as requesting an interview or follow-up conversation.
Finish your email with a professional signature that includes your name, phone number, and email address. You may also want to include a link to your LinkedIn profile or personal website.
By following these tips, you’ll be able to write an effective email cover letter that will capture the attention of the hiring manager and showcase your qualifications for the job.
Sample Email Cover Letters
Are you struggling to write a perfect email cover letter? Do you want to know the best approach to make your email stand out to potential employers? Look no further than these four sample email cover letters.
Sample 1: Response to Job Posting
Dear Hiring Manager,
I am excited to submit my application for the [Job Title] position at [Company Name]. I came across your job posting on [Job Board] and was immediately drawn to the opportunity to work with such a reputable company.
As a highly skilled [Skill/Experience], I believe my proficiency and expertise can significantly contribute to the success of your team. In my previous roles at [Previous Company], I was responsible for achieving [Achievement], which resulted in [Positive Outcome].
I am a proactive and detail-oriented individual with excellent communication skills. I am confident that I possess the necessary leadership and problem-solving skills required for this position.
Thank you for considering my application. I am looking forward to discussing how I can add value to your organization.
Best regards, [Your Name]
Sample 2: Networking Email
Hello [Contact Name],
I hope this email finds you well. My name is [Your Name], and I have been following your work in [Industry/Field]. I am impressed by your achievements and would love to connect with you.
I am interested in learning more about [Specific Topic/Interest], and I believe your expertise can help me gain some valuable insights. I would appreciate it if you could spare some time to have a quick chat or an email exchange.
Please let me know if this would be possible, and I look forward to hearing from you soon.
Sample 3: Cold Email
My name is [Your Name], and I specialize in [Skill/Service]. I came across your company on [Source], and I am impressed by the work you are doing in [Industry/Field].
I believe my skills and experience can be of great value to your organization. I have worked with [Type of Clients] and have a track record of achieving [Positive Outcome]. I am confident that I can contribute to your team’s success.
Please let me know if you are interested in discussing how I can help your company.
Sample 4: Follow-Up Email
Dear [Contact Name],
I hope this email finds you well. I wanted to follow up regarding my application for [Job Title] position.
I remain highly interested in the opportunity to work with [Company Name] and believe my skills and experience align well with the job requirements. I would be grateful for an update on the status of my application and if there are any further steps I need to take.
Thank you for considering my application. I look forward to hearing back from you soon.
Common Mistakes to Avoid in Email Cover Letter
When crafting your email cover letter, there are several common mistakes to avoid. These mistakes can negatively impact your chances of getting the job you want.
Spelling and grammatical errors
One major mistake to avoid is spelling and grammatical errors. These mistakes can make you appear unprofessional and careless, and can turn off potential employers.
Using informal language
Another mistake to avoid is using informal language. Your email cover letter should maintain a professional tone that reflects your respect for the employer and the company. Avoid using overly colloquial language or slang.
Long emails
Your email cover letter should be concise and to the point. Avoid rambling or including unnecessary details. Long emails can overwhelm potential employers and may cause them to lose interest.
Not attaching the resume or other necessary documents
Don’t forget to attach your resume and any other necessary documents. Failing to do so can make you appear unprepared and may cause the employer to question your attention to detail.
Overusing flattery
While it’s important to show interest and enthusiasm for the position, overusing flattery can come across as insincere or desperate. Keep your language measured and avoid going overboard with compliments.
By avoiding these common mistakes, you can ensure that your email cover letter presents you in the best possible light and increases your chances of landing your dream job.
Email Cover Letter for Different Purposes
In today’s job market, email has become one of the most popular ways of communication for job seekers. While emails are not formal, they still require a professional and well-written cover letter. In this section, we will cover email cover letters for various purposes such as internship application, job application, networking, cold email, and follow-up.
Internship Application:
When it comes to internships, it is important to show your enthusiasm, ambition, and willingness to learn. Begin your email by introducing yourself and explaining why you are interested in the specific internship position. Be enthusiastic and genuine, and explain what knowledge or skills you hope to gain from the opportunity. Close your email by thanking the employer for considering your application and express your willingness to discuss the opportunity further.
Job Application:
When sending an email cover letter for a job application, make sure to address the hiring manager by name and introduce yourself. Mention the position you are applying for and how you found out about the job posting. In the body of your email, highlight why you are the ideal candidate for the job. Make sure to include your relevant experience, skills, and achievements. Finally, close your email cordially, thanking the hiring manager for their time and expressing your enthusiasm to learn more about the position.
Networking:
Networking emails are sent to people in your professional network that you are looking to connect or re-connect with. The tone here is less formal, so begin your email by asking how the recipient has been and sharing any updates relevant to the relationship, such as a job change or a new venture. After re-connecting, explain the purpose of the email, and why you are reaching out. Make sure to indicate the value you might bring to the relationship and how you might be able to help one another in the future. Close by thanking them for their time and consideration.
Cold Email:
Cold emails are unsolicited emails you send to people/companies you don’t have any connection with in order to secure a job or request assistance. Generally, these emails should be concise, to the point, and engaging. Start by explaining who you are and your motivation behind the email. Make sure to introduce your skills and explain why you might be a valuable asset to their team/industry. Be clear and direct with your ask, and close your email by thanking the recipient for their time and considering.
When following up on a job interview or application, keep your message brief and specific. Begin by thanking the interviewer/hiring manager for their time and reiterating your interest and enthusiasm for the job. Follow up with a short and concise question or specific request for further consideration, such as asking for feedback or explaining why you are the best fit for the position. Close your email politely and graciously, thanking them once again for considering your application or taking the time to speak with you.
Email Cover Letter for Different Career Levels
When it comes to applying for a job, the cover letter is just as important as the resume. And with the prevalence of email correspondence in the hiring process, email cover letters have become increasingly common. But what works for one career level may not work for another. Here are some tips for crafting email cover letters at different career levels:
Entry-Level Email Cover Letter
As an entry-level candidate, your focus should be on highlighting relevant coursework, internships, and extracurricular activities that demonstrate your potential as a hire. Since you likely don’t have a lot of professional experience, it’s important to convey your enthusiasm and eagerness to learn. Here are some tips for your email cover letter:
- Address the recipient by name.
- Keep your introduction brief and to-the-point.
- Explain why you’re interested in the company and the role.
- Highlight any relevant experience, coursework, or extracurricular activities.
- Express your enthusiasm for the opportunity and willingness to learn.
Mid-Level Email Cover Letter
As a mid-level candidate, you should focus on your relevant experience and how it has prepared you for the role you’re applying for. You should also showcase your leadership abilities and problem-solving skills. Here are some tips for your email cover letter:
- Start with a strong opening that highlights your relevant experience.
- Highlight your leadership abilities and problem-solving skills.
- Provide specific examples of how you’ve excelled in your previous roles.
- Convey your enthusiasm for the opportunity and how you can add value to the company.
Senior-Level Email Cover Letter
As a senior-level candidate, you should focus on your industry expertise and the value you can add to the organization. Your email cover letter should showcase your leadership experience and strategic thinking skills. Here are some tips for your email cover letter:
- Start with a strong opening that showcases your industry expertise.
- Highlight your leadership experience and strategic thinking skills.
- Provide specific examples of how you’ve delivered results in previous roles.
No matter what career level you’re at, your email cover letter should be well-written and free of errors. Use these tips as a starting point and tailor your email cover letter to the specific role and company you’re applying to. And don’t forget to follow up after sending your email to show your continued interest in the opportunity.
Email Cover Letter for Different Industries
When it comes to email cover letters, different industries may require a different approach. Here are some tips on how to craft an effective email cover letter for the following industries: marketing, sales, creative, and tech.
When applying for a marketing position, it’s important to showcase your creativity and communication skills. Start with a compelling subject line that clearly states your intention. In the opening paragraph, briefly introduce yourself and your relevant experience. Make sure to mention any successful campaigns you have worked on.
In the second paragraph, highlight your creativity by sharing your thought process behind a successful campaign you have worked on. This demonstrates your ability to think outside the box and come up with innovative ideas.
In the third paragraph, emphasize your communication skills by explaining how you collaborated with team members, clients, and stakeholders to ensure the success of a campaign. End the email with a strong call to action, such as requesting an interview.
When applying for a sales position, it’s important to focus on your sales achievements and abilities. Start with a subject line that mentions your sales track record. Begin the email by introducing yourself and your relevant experience, including your sales experience.
In the second paragraph, highlight your sales achievements by mentioning your sales numbers and any awards you have received. Make sure to include specific examples of successful deals you have closed.
In the third paragraph, explain how you have built strong relationships with clients and demonstrate your ability to identify their needs and present solutions. End the email by asking for an interview and explaining why you would be a strong fit for the position.
When applying for a creative position, it’s important to showcase your creativity and artistic abilities. Start with a subject line that showcases your creativity. In the opening paragraph, briefly introduce yourself and your relevant experience.
In the second paragraph, highlight your creative abilities by sharing examples of your work, such as design portfolios or writing samples. Make sure to explain the thought process behind each piece of work and how it showcases your skills and creativity.
In the third paragraph, explain how you collaborate with team members and clients to bring creative projects to life. End the email by requesting an interview and expressing enthusiasm for the opportunity to work with the company.
When applying for a tech position, it’s important to showcase your technical abilities and problem-solving skills. Start with a subject line that showcases your technical skills. In the opening paragraph, briefly introduce yourself and your relevant experience.
In the second paragraph, highlight your technical abilities by sharing examples of successful projects you have worked on. Make sure to explain the technical details and explain how your problem-solving skills were crucial in your success.
In the third paragraph, explain how you work with team members to ensure the success of technical projects. End the email by asking for an interview and expressing enthusiasm for the opportunity to bring your technical skills to the company.
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The 46 Best Cover Letter Examples: What They Got Right
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Published: May 22, 2024
I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.
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I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.
It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.
Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?
Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.
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Customizable Cover Letter Examples
Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what is a good cover letter, what’s on a cover letter, what makes a great cover letter.
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5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
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In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .
1. Standard Cover Letter Example
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![good cover letter email examples good cover letter examples, short and sweet](https://knowledge.hubspot.com/hubfs/best-cover-letter-examples-8-20240712-9918439.webp)
In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."
Unhelpful Cover Letter Introduction:
"To Whom it May Concern,
I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."
Relevant Professional Experience
It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.
Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.
So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.
To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.
Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.
Helpful Cover Letter Experience:
“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”
Unhelpful Cover Letter Experience:
“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”
Useful Examples
To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.
Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.
Helpful Cover Letter Example:
“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”
Unhelpful Cover Letter Example:
“I have a great track record of leadership and achieving fantastic results.”
Research and Company Knowledge
Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.
So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.
Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.
Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.
Helpful Cover Letter Research:
“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”
Unhelpful Cover Letter Research:
“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”
Clear Writing
Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.
To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.
You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.
- Guide to Becoming a Better Writer
- Tips for Simplifying Your Writing
Helpful Cover Letter Writing:
"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.
Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."
Unhelpful Cover Letter Writing:
"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.
Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."
Genuine Interest and Enthusiasm
Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.
Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.
Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:
- Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
- Choose your words carefully .
- Write in active voice.
Helpful Cover Letter Tone:
“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”
Unhelpful Cover Letter Tone:
“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”
Memorable Conclusion
End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.
Then, thank your reader for their time and consideration and include your contact information for easy follow-up.
To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.
Helpful Cover Letter Conclusion:
"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.
Together, let's make a lasting impact on our planet.
[Your Name]"
Unhelpful Cover Letter Conclusion:
"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.
I’d like to add another stage to the job search: experimentation.
In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.
But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.
I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.
So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.
Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.
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- Career Advice
- What to Say When Emailing a...
What to Say When Emailing a Resume (with Examples)
10 min read · Updated on June 12, 2024
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Introduce yourself professionally when you email your resume
You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.
But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include?
So many questions!
But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.
Should I email my resume?
Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!
General rules for emailing your resume
Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.
Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!
Add a clear subject line. Make the point of your email clear with a logical subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.
Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.
Be concise. Short, snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.
Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.
Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article Word vs PDF if you're not sure.
What to say when emailing your resume – the detail
So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:
Why you're emailing
Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.
Your elevator pitch
Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.
A call to action
Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.
What to say when emailing a resume – sample messages
Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.
What to say when cold emailing a resume
To: Katie French
From: Matthew Cole
Subject: Sales resume
I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.
As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.
If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.
Matthew Cole
Sales Manager, Acme Products
What to say when emailing a resume in response to a job posting
Subject: Sales Executive vacancy (Ref: ABC123)
In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles.
The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.
Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,
Sales Executive, Acme Products
What to say when emailing a resume to a recruiter
Subject: Healthcare Roles
Dear Katie,
I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.
I look forward to hearing from you,
What to say when emailing a resume to follow up on a conversation
Subject: Finance Manager follow-up
Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.
As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.
Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,
Finance Manager, XYZ Company
What to say when emailing a resume following a referral
Subject: Events Manager vacancy
Dear Ms French,
Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role.
I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.
Please don't hesitate to get in touch to schedule an interview at your convenience,
555-555-5555
Should you attach a cover letter when emailing a resume?
Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.
Top tip: You may like to read our article on how to write a cover letter to make sure you get this part of your application bang on!
How long does it take to hear back after emailing a resume?
Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.
What to write in a follow-up email
Subject: Communications Assistant vacancy (ref: 12345)
I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.
If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.
Email with confidence
Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:
Correct email address and personalized greeting
Appropriate subject line
Clarification of the role you're applying for
Elevator pitch
Call to action
Professional sign-off
Attachments attached
Final proofread
If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.
Recommended reading:
How to Write the Perfect Goodbye Email to Co-Workers & Clients
The Networking Email That Works Every Time
How To Use AI To Prepare For A Job Interview
Related Articles:
Guide to Writing a Great Resume with No Work Experience
How To Write a Sick Leave Letter (with Template and Example)
Business Analyst Skills: Add to Improve Your Resume!
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Cover Letter Examples
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Dive Into Expert Guides to Enhance your Resume
Free Professional Cover Letter Example and Writing Tips
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A cover letter that’s well-written and tailored for the position you want to get is an essential part of any job application.
A properly prepared resume is key for making a good first impression on potential employers. Additionally, it’s worth noting that at least 10% of all recruiters also expect candidates to submit a cover letter along with their resume.
Make sure yours stands out perfectly for the role you’re seeking by using our professional examples below along with our cover letter builder.
Choose Your Cover Letter Sample
Discover our sample cover letters for job applications and find out the best tips and advice.
- Administrative Assistant
- Engineering
- Receptionist
- Dental Assistant
- Executive Assistant
- Flight Attendant
- Business Analyst
- Software Engineer
- Customer Service
- Sales Associate
- Data Entry Clerk
- Property Manager
- Esthetician
- Office Manager
- Software Developer
- Event Coordinator
- Office Assistant
- Elementary Teacher
- Operations Manager
- Medical Receptionist
- Bank Teller
- Personal Assistant
- Phlebotomist
- Mechanical Engineer
- Pharmacy Technician
Examples of Cover Letters
There’s more than one way to format and prepare a letter . Depending on the type of job you’re targeting and your level of experience , you have several options to choose from.
Check out our article on how to write a cover letter for more useful tips and advice to help you write yours from scratch.
Get Started With a Simple Cover Letter
Little-to-no professional experience? Don’t worry! You can still create a cover letter that’s simple but effective. Use your letter to highlight your most employable features and get started on your career journey.
Dear Adrian,
I am writing to apply for the Customs Broker position at Geoplex Inc. as posted on LinkedIn.com. I am a qualified and fully licensed broker, with over 4 years of experience and an exemplary history of managing drilling machinery imports.
I was particularly interested in the position with Geoplex, as I share in the company values of growth and innovation. Working with Benson LLC, my current organization, I’ve overseen a 12% cut in costs, as well as ensuring the standards of compliance expected by the US CBP.
Furthermore, I’ve developed a reputation for coming up with exceptional solutions to problems. This has been an especially vital skill in my current role, especially when resolving any factors arising from clearance and deliveries.
I am eager to continue my upward trajectory in a new position and would relish the opportunity to make that happen with Geoplex Inc. Please find enclosed my resume, which provides additional detail on my skills and experience as well as my complete contact information.
Please feel free to reach out to me at your leisure via my personal number or email address. I look forward to speaking to you further regarding the position.
Connie Barnes
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What Makes This a Strong Simple Cover Letter?
A simple cover letter allows you to convey a lot of information fast with little excess detail. Done well, this type of cover letter gives you an edge over the competition, in a concise and focused manner.
Show why you’re suitable
In this example, the applicant uses a polite greeting and gives all their contact details. Importantly, they use the first paragraph to quickly outline interest in the job and explain why they’d be suitable .
This allows you as the candidate to show that you have a genuine enthusiasm for applying . You can then dedicate the rest of the initial opening to offering some tidbits of information that will further motivate the recruiter to keep reading.
Learn the basics about writing addresses on cover letters so you can plan what information to include.
Showcase your achievements
In the next part of the document, our writer has added some key examples of how they made a difference in their last job. They’ve demonstrated a little about the essential tasks they did and focused on the results they achieved in doing so.
Get them to read your resume
To finish things off, they have reiterated their enthusiasm for the role and have gradually started to draw the conversation towards the possibility of an interview.
It also creates some interest in the resume (which will be a more detailed explanation of your professional experience).
As you can see, each part of the document takes the reader on a short journey from the reason for applying, to why you’d be the best candidate for the job, to finally angling towards the next steps of the process.
By doing this while focusing on the job description this will provide the recruiter with exactly what they’ll need to pick you for an interview.
Craft a Persuasive Professional Cover Letter
In our example of a professional cover letter, you’ll see how to start writing and organizing a document that can help take you to the next level of your career .
If you’ve already got a few years of experience under your belt, learn how to use it to your advantage.
Dear Patricia,
I wanted to make contact with you to register my interest in the Key Account Manager position with Rhino Insurance that is advertised on LinkedIn. During my 8 years of working in insurance, Rhino is a company I’ve always admired and I think I could offer you the skills you’re looking for.
My goal is and always has been to get the maximum from my staff and create excellent relationships with high-profile clients. That’s why over the last 4 years of working with Yannick Mutual I’ve overseen a 93% retention rate and helped to raise revenue by as much as 14%.
Great customer management is a skill that I know Rhino values highly and it is something I pride myself on also. Your 4.8-star customer satisfaction rating stands as a testament to your ability to respond properly to your client’s needs and I would love to bring my experience to help you achieve even better results.
I would be more than happy to talk in more depth about how I can help Rhino continue its success. Please contact me at 207-440-4475 if you would be interested in meeting for an interview.
Thank you for considering my application and I hope we can discuss the opportunity in more depth soon.
Raquel Galaz
What Makes This an Effective Professional Cover Letter?
Professional cover letters will need to be more detailed than some other types like entry-level or simple cover letters . However, conciseness is still key .
Start out strong
As you can see in this example of a good cover letter, the writer has started as usual by formally greeting the recruiter .
They then go on to introduce themselves and start making a strong case for why they would be the right choice.
Give specific examples
In the next section, they move on to explain a little about the way they manage in their current job. They also add specific instances illustrating where they brought results .
As an experienced professional, you’ll be expected to provide plenty of examples of how you made a difference in previous jobs and what you achieved.
Encourage next steps
To finish things off, the candidate added important elements of a good conclusion:
- Stating a desire to meet
- Contact information
- Thank you for the employer’s consideration
This detailed document covers a lot in just a few paragraphs, however, it strikes the right balance between essential information and brevity . It also functions well as it is specifically tailored to the type of profile that the recruiter is looking for.
Elevate Your Entry-Level Cover Letter
When you’re starting in your career, or you’ve made a major change of industry you’re going to need an effective entry-level cover letter. Use our example to get your professional journey off on the right foot.
I am writing to express my interest in the Structural Engineer position with Rode Engineering advertised on Glassdoor.com. Having recently completed my B.S. in Engineering from MIT in May 20XX, I would love to start my career with Rode and feel I would be a perfect fit for the role being offered.
You stated in your notice that you are looking for a candidate with superb communication skills, excellent focus, and who is a good team player. This is precisely what I would be able to bring to the position. During my time at MIT, I was an active member of the volleyball team, where interdependency, strategy, and quick decision-making were invaluable skills for success.
Additionally, over 2 summers, I interned with Humbert Energy for 6 months, working with their infrastructure team. This gave me a working knowledge of everyday engineering tasks as well as many more abilities such as spotting worn parts, serious flaws in a design, and necessary structural repairs.
As you can see, my hands-on experience, my extracurricular activities, and my Engineering B.S. make me a great fit for the Structural Engineer role at Rode. I would be excited to discuss the position more in person.
Thank you very much for considering my application. Please feel free to contact me either on my phone number 412-721-6679 or my personal email to talk about the position at length. I look forward to hearing from you.
Dan Gillard
What Makes This a Convincing Entry-Level Cover Letter?
Like all good cover letters, this example starts by making a soft introduction and giving a little detail as to why the candidate could be a good fit for the role.
Explain you’re newly qualified
The entry-level cover letter immediately addresses the elephant in the room — the lack of professional experience.
The candidate makes it clear that they’re newly qualified while emphasizing their enthusiasm for the role.
Highlight your qualifications
By mentioning their qualification right away , the recruiter can see they’re fully trained for the job, despite the lack of experience.
Your qualifications are going to be your biggest selling point in this type of letter. If you don’t have any, instead focus on relevant examples of hands-on work experience.
Show how you meet the requirements
In the main body of this example letter, we can see that the applicant has focused entirely on addressing the job requirements point-by-point. They’ve brought specific examples of where their college education and time studying were put to good use and how this could apply to the sort of profile the recruiter is looking for.
This involves a mix of hard skills and soft skills , but it helps to make up for any lack of real-world professional experience. To make their case even stronger, they have been able to include details of an internship, which could help make a difference against the competition.
End on a positive note
To finish everything off, the writer has given a short prompt to reiterate why they would fit the desired profile well , in a quick conclusion. All that then needs to be added is a short paragraph giving the recruiter a call to action and hopefully instigating the next steps in the process.
Create a Career Change Cover Letter
Here’s an example of a cover letter tailored for an individual making a career transition . This letter showcases how to effectively pivot skills and experience to a new industry:
Dear Ms. Smith,
I am writing to express my interest in the Marketing Specialist position at Innovatech Solutions, as advertised on LinkedIn. With a robust background in financial analysis, I am excited about the opportunity to apply my skills and experiences in a new and challenging context within the marketing industry.
In my previous role as a Financial Analyst at Global Finance Inc., I honed my skills in data analysis and strategic planning, which I believe are directly transferable to the Marketing Specialist role. For instance, I led a project where I analyzed market trends and financial data to develop strategies that increased our department’s efficiency by 25%. This experience has equipped me with a unique perspective and an array of skills that I am eager to bring to your team.
Moreover, my passion for creative problem-solving and digital marketing has driven me to pursue this career change. I have taken proactive steps to prepare myself for this transition, including completing a comprehensive digital marketing certification course and actively managing a small business’s social media accounts. My dedication to continuous learning and adaptation makes me well-suited for the dynamic environment at Innovatech Solutions.
I am particularly drawn to Innovatech Solutions because of your commitment to innovation and excellence in technology marketing. I am enthusiastic about the prospect of contributing to such a forward-thinking and innovative team, and I am confident that my background and drive for excellence will make me a valuable addition to your organization.
Thank you for considering my application. I look forward to the opportunity to discuss how my experience and enthusiasm for change make me an ideal candidate for this position. I am available at your convenience for an interview and can be reached at (555) 123-4567 or [email protected].
What Makes This a Powerful Cover Letter?
This cover letter effectively addresses the challenges and opportunities of a career change. It demonstrates the candidate’s ability to transfer valuable skills from one industry to another, highlighting adaptability and a keen understanding of how past experiences can benefit the new role.
The specific mention of proactive steps taken to prepare for the industry switch , such as courses or certifications, showcases the candidate’s commitment and initiative, which are highly valued traits in any industry.
Focus on transferable skills and achievements. Demonstrate how your experiences in previous roles or industries can bring unique value and fresh perspectives to the new position.
Personalize your cover letter
Additionally, the cover letter is personalized to the target company, showing that the candidate has done their research and is genuinely interested in the company’s culture and values.
This level of personalization and the clear articulation of why the candidate is drawn to the company set this cover letter apart.
Show your enthusiasm for the new role
The candidate’s enthusiasm for the new field and the positive tone throughout the letter convey confidence and readiness for the transition, making a strong case for why they should be considered despite the career change.
This approach ensures that the focus is on the candidate’s potential and future contributions, rather than solely on their experiences in a different industry.
Return to Workforce Cover Letter
Returning to the workforce after a career gap is easier with the right cover letter. Show you’re ready to restart your career with these tips.
Dear Mr. Johnson,
I am excited to apply for the Project Coordinator position at TechPros Solutions, as posted on LinkedIn. After a dedicated pause in my career to focus on pursuing further education, I am eager to re-enter the workforce with a renewed passion and commitment.
During my career hiatus, I have actively honed my skills in project management and digital marketing through online courses and freelance projects. These experiences have not only kept me professionally engaged but have also reinforced my dedication to personal growth and learning.
My previous professional background includes Marketing Specialist roles at XYZ Marketing Agency, where I excelled in developing and implementing digital marketing campaigns that increased client revenue by 30%. Although I temporarily stepped away from the corporate world, I have remained committed to organizational skills, problem-solving abilities, and adaptability, which I believe are vital for success in the Project Coordinator role.
I am drawn to TechPros Solutions for its innovative approach to project management in the tech industry, and I am confident that my unique blend of experiences and skills will complement your team’s dynamic and innovative environment.
I am enthusiastic about the opportunity to discuss how my background and determination align with the goals of TechPros Solutions. Please find my resume attached, and I look forward to the possibility of an interview to further explore how my return to the workforce can be a valuable asset to your organization.
Thank you for considering my application. I can be reached at (555) 987-6543 or [email protected], and I am available for an interview at your convenience.
Emily Turner
What Makes This an Effective Return-to-the-Workforce Cover Letter?
This cover letter for re-entering the workforce effectively addresses the unique challenges and strengths of individuals returning after a career break. Here’s why it stands out :
Candid explanation
The candidate openly acknowledges their career hiatus and the reason behind it. This transparency demonstrates honesty and relatability, instantly connecting with hiring managers who appreciate straightforwardness.
Active skill enhancement
The cover letter highlights the candidate’s proactive approach during the career break, emphasizing continuous skill development through online courses and volunteer work. This showcases the candidate’s commitment to staying relevant in the industry.
Relevant transferable skills
The candidate strategically links their past professional experience, such as marketing roles, to the skills needed for the target position, in this case, project coordination.
By highlighting transferable skills like organization, problem-solving, and adaptability, the cover letter demonstrates readiness for the new role.
Alignment with company values
The candidate expresses genuine interest in the company by mentioning specific aspects of TechPros Solutions that attract them. This personalization shows that the candidate has done their homework and is genuinely excited about the organization.
Highlight the skills, experiences, and personal growth gained during the career break. Show potential employers how these factors make you a stronger and more well-rounded candidate.
This cover letter effectively bridges the career gap and positions the candidate as a valuable asset, ready to bring a fresh perspective and dedication to their new role.
It exemplifies how re-entering the workforce can be a positive and mutually beneficial experience for both the candidate and the company.
Ace Your Internship Application Cover Letter
Below is a sample cover letter tailored for internship applications, showing how to effectively showcase your academic background and enthusiasm for a specific role.
Dear Mr. Anderson,
I am writing to express my strong interest in the Marketing Internship position at InnovateTech Solutions, as advertised on InternshipPortal.com. As a sophomore pursuing a degree in Marketing at Valleyview University, I am eager to apply my coursework and passion for digital marketing to a real-world professional setting.
Through my academic coursework and extracurricular involvement, I have developed a solid foundation in digital marketing strategies, including social media management, SEO optimization, and email marketing, which I believe aligns perfectly with the requirements of the Marketing Internship. For instance, my coursework in Digital Marketing Trends has equipped me with a strong understanding of current market dynamics, and my involvement in the Marketing Club has allowed me to apply these skills in a practical context by organizing successful promotional campaigns for local businesses.
I am particularly drawn to InnovateTech Solutions for its reputation for innovation and commitment to cutting-edge technology solutions. I am eager to contribute to the company’s marketing initiatives and gain valuable hands-on experience in digital marketing under the guidance of your talented team.
My drive for excellence, adaptability, and strong work ethic make me a dedicated learner and a valuable addition to your organization. I am excited about the opportunity to further discuss how my skills and enthusiasm align with the goals of InnovateTech Solutions.
Thank you for considering my application. Please find my resume attached, and I am available for an interview at your earliest convenience. I can be reached at (555) 789-1234 or [email protected].
Hannah Williams
What Makes This a Strong Cover Letter for Internship Applications?
Firstly, this cover letter opens with a concise and clear introduction , leaving no room for ambiguity about the candidate’s interest in the specific internship role. This immediate expression of enthusiasm sets a positive tone for the reader.
Secondly, the cover letter effectively aligns the candidate’s academic and extracurricular experiences with the internship’s requirements .
Instead of merely listing qualifications, it provides context by highlighting relevant coursework and extracurricular activities. This approach allows the reader to see how the candidate’s background directly relates to the position.
Showcase your relevant coursework and extracurricular activities, and how they connect to the internship role to demonstrate your enthusiasm and eagerness.
Additionally, the cover letter has a high level of personalization. It’s evident that the candidate has invested time in researching the company, resulting in a letter that resonates with the organization’s mission and values . By expressing a genuine interest in the company, the candidate demonstrates their commitment to being a cultural fit.
In summary, this cover letter’s strength lies in its clarity, alignment of qualifications, and personalization, making it a well-rounded and compelling introduction to the candidate’s potential as an intern.
Creative Cover Letter
Creative cover letters stray a little from the normal rules of job applications. Find out how to effectively create a document for a more artistic job that gets results and demonstrates your creativity.
Dear David,
Fudge Digital is hiring and I am just the person you need. My name is Susan Taylor and I’m a seasoned and successful Digital Marketing Manager with more than 5 years of online marketing experience. Fudge is a business with a reputation for bringing together creativity and progress. Together, I think we’d make the perfect team.
I live and breathe life as a digital creative and in the last 5 years, it’s been my honor to be able to call myself a professional in this field. I make it my mission to create attractive and effective marketing assets that look great and sell better. In the last quarter, the digital assets my team and I brought to life have smashed their targets by over 30%.
My biggest guiding forces are communication and cooperation and I know that Fudge also appreciates these skills. I’ve been following your blog for a couple of years now and have always been impressed by the values of teamwork and inspiration that are woven into everything you do.
I was also totally blown away by your Award-winning video campaign. Hopefully, we’ll be able to work together to see that you retain the title next year.
Thank you for taking the time to read through my application. I am contactable by email every day or by landline Monday to Friday from 6 pm onwards. I hope we can meet soon to discuss how we can help Fudge reach even greater heights.
Yours truly,
Susan Taylor
What Makes This a Creative Cover Letter?
In most cases, creative cover letters involve even more individuality than most and rely on standing out. Nevertheless, they still follow normal letter-writing conventions.
As you can see in our professional example, the writer still uses standard formality and letter structure . However, once they launch into their opening salvo they do so with a much more imaginative approach.
The letter opening still introduces the candidate and sells them a little as the perfect fit for the job. As you would normally expect, it also gives some detail about the motivations of the applicant .
Don’t get too experimental with your cover letter. It is still a formal part of your job application and whilst you can take some risks it still has to focus on the task at hand.
The middle sections of this letter focus on building a complete picture of the candidate. It goes into detail whilst also adding more creative embellishments than you wouldn’t normally see in a simple or professional cover letter .
Our candidate chooses to use specific examples that illustrate the success their work has brought in. In this case, exceeding commercial targets by double-digit percentages.
This writer also goes a step further and gives a lot more information about how the company itself got their attention and how both parties’ goals align. Again, they cite a specific example to strengthen their hand and to show they have done their research on the business.
The author of the letter then finishes off with a quick thank you for consideration and gives the recruiter some details on how to make contact. This leaves the reader with a positive final impression as well as the precise sort of information they need to move the process forward.
As we can see, creative documents are worded very differently from more conventional ones. However, even in these cases, it’s still essential to give as much evidence as possible on your working record, using numerical data where possible.
How to Write a Short Cover Letter
It isn’t always necessary to write a cover letter that fills an entire page. If you can manage to explain why you’re the best candidate for the position, your cover letter’s length does not need to be that long .
Use the top 1 to 2 reasons you should be hired , and keep what you write relevant to the vacancy.
Dear Mr. James,
I’ve loved teaching and working with children and adolescents since I was a summer camp counselor in my junior year of high school.
I have over eight years of teaching experience at the middle school level, working with children that cover a wide range of learning skills. The state test scores of my students have collectively finished in the 95th percentile of all test takers in each of the past four years. Considering all of these factors, I believe I am the ideal candidate for the 7th and 8th-grade math teacher position at Woodlawn Middle School.
Please feel free to contact me at any time, I can be reached at 555-732-4198 or by email at [email protected]
Frederik Gorman
You might not think less is more when you are applying for a job vacancy. However, in this case, a short cover letter can be just as convincing as a long one . There are cover letters that last an entire page and list irrelevant information .
The purpose of a short cover letter is to get straight to the point . As we can see in the above short cover letter example, the applicant makes it clear right away that they are excited about the chance to fill the position.
Don’t worry so much about trying to flatter the employer. Get into what makes you the perfect candidate right at the beginning, and mention you would like a response soon.
The body of the letter and the ending of the letter achieve several things :
- Addresses a specific accomplishment
- Makes the candidate’s skills and experience clear
- Enthusiasm for the job and an interview
Normal cover letters will go into further detail regarding the experience and skills the candidate possesses, however, this type of letter briefly yet effectively communicates the same information.
What Should I Include in My Cover Letter?
An effective cover letter will need the following 4 key elements shown below
1. A formal greeting
Your first contact with the employer should be formal. You should address them as Mr/Mrs/Ms . for this initial interaction and state their name. If possible, avoid generic openers like “Dear Sir/Madam” or “To whom it may concern”.
2. A persuasive introduction
Use the first paragraph to introduce yourself as a candidate and to make a great first impression . Use this space to give quick reasons why you applied and would be the right choice for the precise job on offer.
3. Compelling paragraphs
This next part of the letter can be used to build a convincing argument as to why you’d be the right pick for the company . Use numerical evidence to support your case and make your achievements eye-grabbing.
4. Strong Final Impression
Finally, start moving the conversation toward the next stage of the job selection process. Encourage the recruiter to read your resume for further details and explain that you’re keen to meet in person as well as how you can be contacted.
[Hiring Manager’s name]
[Company name]
[Company address]
Dear Mr/Mrs/Ms. [Hiring Manager Name]
I am contacting you to communicate my interest in the Administrative Assistant role being advertised by [company]. This role caught my attention as I have a strong educational background and extensive experience in the office administration of medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].
During my 6-year career, I have assisted with a wide range of office administrative tasks using Microsoft Office and LibreOffice software. I have been responsible for maintaining and managing sensitive data at every step of the meeting organization from planning to the recording of minutes, as well as drafting critical communications.
In my current position, I was also tasked with optimizing the efficiency of our office supply buying, the results of which saved the company over $1,800 per quarter. I also enhanced my written skills greatly by assisting with the drafting and proofing of important executive correspondences.
I have enclosed my resume with this letter to provide further information about my career history so far. I hope that my credentials represent a good match for this role.
I am very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail. In the meantime, I’d like to thank you for your consideration and invite you to contact me at any time regarding the opportunity.
I can be reached every evening from 4 pm to 8.30 pm via home phone or at any time with my email address listed below.
Address Phone number Email address
Essential Points to Highlight In Your Cover Letter
What exactly should your cover letter include? Here’s a quick summary of the essentials:
- Write for the employer : Keep the needs of the employer in mind when you start writing your letter. Discard any details that don’t serve the specific job description.
- Highlight your strengths : Convey your achievements and results that best suit the job. Show that you could fit into the business easily and deliver success from the go.
- Detail skills and qualifications : Briefly demonstrate to the employer you’ve got the right training for the role and show your dedication to personal and professional development.
- Add a little something extra : Don’t shy away from adding relevant personal details that may enhance your profile. Highlight any hobbies or interests that could make you a good match for the role
Common Mistakes to Avoid in Your Cover Letter
Crafting the perfect cover letter is an art. While we’ve provided you with some stellar examples to guide you, it’s equally important to know what pitfalls to avoid .
Here are some common mistakes that could be the difference between your application landing in the ‘yes’ pile or the recycling bin:
- Overgeneralization : Tailoring your cover letter to each job application is crucial. Avoid using a one-size-fits-all approach. Recruiters can easily spot a generic cover letter, and it often suggests a lack of genuine interest in the role.
- Rehashing your resume : Your cover letter should complement, not duplicate, your resume. Use this opportunity to tell a story or provide context to your experiences that your resume cannot convey.
- Lengthy narratives : Brevity is the soul of wit, especially in cover letters. Keep it concise. Aim for a few short paragraphs, ensuring each sentence adds value and advances your case.
- Neglecting the company’s culture : Each company has its unique culture and values. Show that you’ve done your homework by aligning your cover letter’s tone and content with the company’s ethos.
- Typos and grammatical errors : Nothing undermines your professionalism more than spelling and grammar mistakes. Proofread meticulously, and consider having someone else review your cover letter.
- Overconfidence or underconfidence : Striking the right balance is key. Avoid coming off as arrogant, but also don’t sell yourself short. Be confident in your abilities and experiences without overstepping.
- Skipping the call to action : Conclude with a clear call to action. Express your enthusiasm for a potential interview and provide your contact details, encouraging the recruiter to engage further.
- Ignoring instructions : If the job posting has specific instructions for your cover letter, follow them. Failing to do so can be seen as a lack of attention to detail or inability to follow directions.
- Using clichés : Phrases like “I’m a team player” or “I think outside the box” are overused. Instead, provide specific examples that demonstrate these qualities.
- Forgetting to personalize : Address the letter to a specific person whenever possible. “Dear Hiring Manager” is a last resort. Personalization shows you’ve put effort into understanding who is hiring.
Make your cover letter count by avoiding these common mistakes and you’ll be one step closer to landing the job you want.
Advantages of Using Cover Letter Examples to Write Your Own
As well as offering guidance and some inspiration , cover letter examples can be useful tools in helping you learn how to highlight the most important information that employers will need to know about.
When creating your cover letter , ResumeCoach’s examples can help with the following points:
Learn the length you should use and the sections that you will need to include.
2. Keywords
Personalize your cover letter and find the keywords that work for your sector.
3. Choice of language
Get the level of formality right and make the text accessible for any recruiter.
4. Adaptability and speed
Complete and adapt your cover letter and resume for any job with our editor.
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50+ Cover Letter Examples for Job Seekers in 2023
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Looking for cover letter examples that you can use?
You are at the right place!
We understand that writing a cover letter can be hard, that’s why we have added these highly customizable cover letter samples that you can copy and use.
In this article you are going to find the following examples:
- Generic cover letter examples for anyone
- Professional cover letter examples for experienced professionals
- Creative cover letter examples to help you stand out
- Entry level cover letter examples for professionals starting out their journey
- Inspirational and great cover letter samples from various industries to inspire you
- What a Cover Letter Should Include?
Overall a good cover letter should say that “I am applying for this position because…” and “this is what makes me the best candidate for this position…”. But in order to say it right, you need to add these 5 sections in your cover letter:
- Salutation - This should be addressed to the hiring manager. If you don’t know the hiring manager and are applying at a very large company, use a salutation like “Dear [xyz] team” instead.
- An introductory paragraph - Make sure to leave a good first impression here. Introduce yourself and briefly explain that you would like to apply for the position. Make it easier for the hiring manager to scan, this paragraph should be of maximum 2-3 lines.
- Body paragraph(s) - This is where you help them understand why you are the perfect fit for the role. This is where your relevant experience, skills and achievements would shine.
- Vision paragraph - Add how you feel you can add value to the organisation and if possible share how your vision aligns with the company’s vision.
- Formal closing - Use this to prompt next steps for your job application. And add a sign-off.
Optionally, you can also include these two to your cover letter:
- Postscript - If you have something of value that adds value to your cover letter, consider adding it by adding a “PS: …” at the end of your cover letter.
- A portfolio paragraph - If you have a portfolio to share, consider adding a short paragraph of 1-2 lines with links to your portfolio added in it.
The Perfect Cover Letter Example Template
Salutation Dear [First name of hiring manager]/Dear [XYZ] Team
Introductory Paragraph Add your cover letter’s introduction here. Give a brief description of who you are, what you specialise in, and what makes you apply for the position. Keep it to a maximum of 2-3 lines.
Body Paragraph(s) The body paragraph(s) should highlight three things: relevant work experience, relevant skills and professional achievements. While writing these paragraphs, ensure that you only add relevant skills and experience as information overload would overwhelm the hiring manager.
Best practice is to use the combination of paragraph and bulleted list to make it easier for the hiring manager to scan for the right information as shown below in this cover letter example:
“As the lead auditor for KPMG West Coast, I managed a team of 15+ auditors independently and achieved the following results: Reached 100% compliance levels with zero errors in FY 2022 audit reports. Won award for …”
Vision Paragraph It often helps a hiring manager to see what the job applicant envisions they would do if they were hired. Adding your vision can help you stand out from the crowd.
Formal Closing Add a formal closing statement. Adding “Sincerely” followed by your name should be more than sufficient for most job applications.
![good cover letter email examples cover letter example template](https://www.visualcv.com/static/480037e6a1ea4b95e286c76953d8eae8/0a1d3/cover_letter_example_template.png)
- Our Cover Letter Guides
A cover letter is often the very first thing a recruiter sees when you apply for a job. Even if you don’t have any job experience, making sure your cover letter is in the best shape possible gets you off to a great start on the hunt for your dream job! Take a look at our cover letter examples and guides when you're a little light on work experience:
- Dental Assistant No Experience Cover Letter Examples
- Legal Assistant No Experience Cover Letter Examples
- Entry Level Bank Teller No Experience Cover Letter Examples
- Budtender No Experience Cover Letter Examples
- Paralegal No Experience Cover Letter Examples
- Medical Assistant No Experience Cover Letter Examples
- Flight Attendant No Experience Cover Letter Examples
- CNA No Experience Cover Letter Examples
- USPS No Experience Cover Letter Examples
- A Sample Generic Cover Letter for Employment
We have written a lot about how to customise your cover letter to perfection, but if that’s not your strong suit - consider the cover letter example below.
- Generic Cover Letter Example - Copy and Use
I was excited to see Berg Lansing’s Technical Writer position on berglansing.com and really wanted to apply for this role. The idea of playing a pivotal role in delivery of effective support to Berg Lansing’s customers through high quality user documentation is very exciting to me.
I currently manage multiple cross functional technical writing programs at ACME. And as a part of my current role I ensure that stakeholders, internal team members and customers are well supported. Some of my technical writing accomplishments at ACME include: Reduction of customer support requests by 25% as a result of simplified documentation.
Helping customer support teams reach 45% higher CSAT scores on closed support requests. Introduction of the idea of maintainable technical documentation to my peers and leading the program at ACME. Reduction of length of technical content by as much as 50%.
In my previous role, I was also responsible for maximizing the visibility of an organization's corporate activities by crafting creative content and working with creative teams for PR.
I am eager to apply my current skill set and knowledge to the Technical Writer position at Berg Lansing. Thank you for considering my application.
Sincerely, Heather T. Wynn
![good cover letter email examples Generic cover letter example](https://www.visualcv.com/static/07201f507414c8886d261665382d5ba2/70c11/Generic_cover_letter_example.png)
What Makes this a Great Cover Letter Example?
While this cover letter example is a generic one, it doesn’t appear to be generic at all. Heather has very smartly picked up key elements that are common across each technical writer job and have written a cover letter around it.
In addition to that, Heather also made the following decisions that make the cover letter look customized for this job:
- Using the hiring manager’s name instead of a generic salutation
- Mentioning the organization’s name that she’s applying to.
To summarize why it makes a great cover letter example:
- It has been intelligently designed to work with multiple job ads with very minor modifications
- No part of the cover letter example feels generic.
- Two Professional Cover Letter Samples
If you are not applying for an entry level job, consider these professional cover letter examples.
Professional Cover Letter Sample
Jeannine C. Frederick Big 4 Consulting Corp 1901 Norman Street Los Angeles, CA 90042
Dear Jeannine,
My name is Lida and I wish to apply for the auditor position at the Big 4 Consulting Corp office in Los Angeles. I have spoken with several members of Big 4 Consulting Corp’s audit teams and was each time impressed by their acuity and passion for both accounting and their firm. I am confident that my accounting skills and passion for efficiency will make me an excellent fit for Big 4 Consulting Corp, just as they are.
My accounting and time management skills will be vital to succeeding at Big 4 Consulting Corp. I was able to apply what I had learned that year to my work at the Corp2, where I was given the opportunity to assist the non-profit accounting department and CFO in their fiscal year-end closing and annual internal and external third party audit.
It was in Corp2 that I found my passion for understanding business operations. I enjoyed understanding how each employee’s work helped achieve the organization’s goals because I would be able to find ways to perform my own tasks to more efficiently and effectively achieve those goals.
While working full time here, I also took two accounting courses and taught myself Visual Basic programming in order to further optimize my efficiency at work. I was actually able to use the programming I learned this summer to automate several tasks such as bulk emails and manage large spreadsheets.
My passion for accounting and desire to understand clients and their complex businesses and circumstances align with Big 4 Consulting Corp’s audit approach to understand a client’s business, risks, and internal controls in order to provide the most effective audit procedures. After conversing with several team members about their passions and goals, I believe I am an excellent fit for Big 4 Consulting Corp’s culture and philosophy.
I was inspired by audit manager Shanon’s dedication and ambition but also humbled by her modesty and kindness. I also clicked well with Derick and look forward to possibly working with him and all the other team members I’ve spoken with.
Thank you for your time and consideration. I look forward to discussing this position further.
Sincerely, Lida R. Boyles
![good cover letter email examples professional cover letter example 1](https://www.visualcv.com/static/4a1a1fdbdf45f85140e679737beecfa9/e4476/professional_cover_letter_example_1.png)
What Makes this Example a Great Cover Letter to Use?
This is a very professional, yet very deeply thought-out cover letter. To take a role at such a large organization, Lida displayed how well she knows the culture and that she had put enough effort to understand the current team as well.
This cover letter example highlights how to impress a hiring manager in large organizations.
Customizable Cover Letter Sample
Here is another professional cover letter sample that you can drive inspiration from.
Dear Lorrie, TeamGIS 1787 Pearlman Avenue South Boston, MA 02127
I am excited to apply for the position of GIS Technician at TeamGIS’s New York office. My technical skills in geospatial analysis at large scale, background in data management and visualization makes me an ideal candidate for this position.
Over the last few years, I have worked on extremely challenging remote sensing use cases and LiDAR datasets to derive various indices and statistical measures. My work has been instrumental in helping decision makers with reports and custom visualizations. My key projects involve: Allocation of various types of social housing across the continental United States. Assessing impact of global warming on social housing portfolio. Informing equity research analysts about possible asset value fluctuations based on GIS data.
My professional focus, work experience and research interests significantly overlap with the future vision of TeamGIS and that’s why I feel I will be a valuable addition to your team.
I look forward to discussing this opportunity with you in detail.
Sincerely, Evan
![good cover letter email examples customizable professional cover letter example](https://www.visualcv.com/static/90c707e7ad23c8a33455ee84d431fd6b/14353/customizable_professional_cover_letter_example.png)
What Makes this Example a Great Cover Letter?
Unlike the previous cover letter example, this cover letter by Evan went in a completely different direction by showcasing the following: It shows that Evan has the right skills to do the job In addition, it also showcases how well Evan’s personal goals are aligned with the company goals as well.
- A Creative Cover Letter Sample
This creative cover letter example will show you how you can adopt creativity and stand out from the crowd.
Cover Letter Example for Employment Application
Dear Vernon Team,
When I was in the 6th grade I was limited to 3 questions a day in my class because I asked “why” way too much. Thankfully, as an adult, I can ask “why” as many times as I want. My passion to understand the “why” for the user and the company makes me a perfect candidate for the Product Management position.
As an associate product manager, asking “why” and then collecting data to extract insights to improve products is what I truly enjoy. I have been instrumental in lifting XYZ app’s adoption from 10% to 43% and implemented a mobile attribution system from the ground up to support acquisition efforts.
I am a very organized, and strategic person who enjoys putting “hypothesis before solutions” and “differentiating with execution”. Shopping and payment products excite me a lot as there are numerous opportunities to serve better user experiences and build flow states.
As a Product Manager for Vernon, I will bring my user research skills towards mobile shopping and payment verticals and build the next generation applications.
Thank you for your time and consideration, I look forward to hearing from you about this opportunity.
Sincerely, Devon
![good cover letter email examples creative cover letter example](https://www.visualcv.com/static/bb16b3cac710c66e565fd8e9b54ceb06/07ec4/creative_cover_letter_example.png)
What Makes this a Great Creative Cover Letter Example
The way Devon starts this letter by bridging his habit of asking “why” to what he becomes illustrates his deep passion for being curious and finding solutions instead of assuming everything.
Any hiring manager who is looking for a customer obsessed product manager would love Devon’s creative cover letter example.
- Cover Letter Example for Career Transition
This cover letter example will help you craft one to support your career transition.
Cover Letter Sample
Dear Susan,
Ever since I started in sales, I enjoyed understanding customer’s needs and providing them with the right solutions. It became an obsession as I worked more and what started with me learning email marketing turned me into a self taught marketer. And, that’s why I’m interested in applying for the role of Junior Marketer.
From running personal projects to learning marketing to freelance for various clients to gain real world experience I have gained the following skills: PPC - Google Adwords, Facebook Ads (Google and Facebook certified) SEO and Content Marketing Email marketing and Sales enablement
At your organization (especially under Ralf’s leadership) I feel I can learn even more and fulfill my dream of working in the marketing team of a cutting edge company.
I am looking forward to hearing from you. Thank you for considering my application.
Sincerely, Jim
![good cover letter email examples career transition cover letter example](https://www.visualcv.com/static/0db274f46cbc1140d8fc8930d20131a0/1385c/career_transition_cover_letter_example.png)
How to Use this Cover Letter Example for Career Change?
Career transitions are very hard to justify. Often hiring managers see applications from an unrelated or adjacent role and can’t understand why the candidate has applied for the position. That’s why this cover letter example is extremely good. It very clearly justifies:
- The motivation to apply for the role despite working in sales.
- What Jim has done on his own to support his transition.
- Jim’s own thoughts on how he expects to thrive under existing leadership
This cover letter example also shows that Jim has spent time and energy considering this job as well.
- Cover Letter for Entry Level Roles
This cover letter example will show you how to apply to an entry level position.
Cover Letter Example
I am excited to apply for the Mechanical Engineer Intern position at ACME. I found this position through the referral of Lorraine A. Dubreuil, Design Head for FST division at ACME. I am a graduate student pursuing Aerospace Engineering at Texas A&M. With my Bachelor of Science degree in Mechanical Engineering, my extensive R&D experience in mechanical design and structural engineering, I believe I am a strong candidate for this position.
During my time as an undergraduate, I utilized SolidWorks and MATLAB to design and analyze the structure tube frame of chassis. I also assisted with the hand lay-up of our vehicle’s carbon fibre monocoque which taught me a lot about working with composite structures.
Additionally, my work with the SAE collegiate design series has provided me with experience in design and manufacturing, while emphasizing teamwork, adaptability and communication.
Now, I am eager to apply my mechanical engineering knowledge and skills at ACME. Thank you for your valuable time and consideration. I am sincerely looking forward to learning more details about the Mechanical Engineer Intern position.
Sincerely, Tom
![good cover letter email examples entry level cover letter example](https://www.visualcv.com/static/5f89e4f8f0663509743ed826ec6c1383/cafc7/entry_level_cover_letter_example.png)
How to Use this Cover Letter Example to Apply for Jobs?
Tom, while being an undergraduate, knows the value of communication. And this cover letter example by Tom highlights how he:
- Highlights relevant past R&D project work.
- Leaves an impact by providing the reference who referred him for the role.
- Wrote a very concise cover letter as shown in the example; this is uncommon where most graduates would overdo their cover letters and fail to leave the same impact.
- The Shift Toward Email Cover Letters for Job Applications
The formal cover letter - A PDF attached to the job application with a classic 4 paragraph layout - is quickly becoming obsolete. However, it is being replaced by the “introductory email.” A short note explaining to the hiring manager or recruiter why you are the perfect fit. I use the term cover letter interchangeably with introductory email in this article.
A good cover letter is a marketing pitch - it draws the reader in, and encourages them to read more. We’ve compiled all of the best cover letters on the internet and from our own personal network.
Copying these cover letters will not be effective for you. A cover letter/intro email is a personal document that depends on the employer, the target contact, and your own skillset. If you’re a very qualified candidate - a short sentence can suffice. If you’re a young, ambitious recent graduate - you might need more real estate to sell yourself.
We have compiled various industry cover letter examples below that you can use as inspiration.
Cover Letter Example Job Categories:
- Designer Cover Letter
- Customer Support Cover Letter
- Community Management Cover Letter
- Software Engineer Cover Letter
- Marketing Cover Letter
- Business Development & Sales Cover Letter
- Designer Cover Letter Examples
Design cover letters should focus on the things that matter most when it comes to design. Namely, the designs. However, a good designer needs to communicate well as they will be working with different members of company teams, or external clients. Design cover letters should also of course link to an online portfolio or project that shows their skill. Here are some great examples of design cover letters.
Cover letter for a product designer at Crew
![good cover letter email examples Product designer cover letter](https://www.visualcv.com/static/6baf6d4c25d02d3131be5f3e3c13289b/86793/product-designer-cover-letter.png)
This is a perfect introductory email. It takes the tone of the job post in question, and matches the company vibe. It then outlines Luke's passion for the position, and that he studies his craft extensively. He also includes links to his online portfolio/resume. You can view the full cover letter, and more examples at the blog post by Michael Cho of Crew at the following blog post: Why I didn't look at your resume .
Cover letter for a design director at 37 Signals
![good cover letter email examples 37-signals-design-cover-letter](https://www.visualcv.com/static/bc5b7316dd9bfa3578b67195b5e36530/040e1/37-signals-design-cover-letter.png)
This cover letter matches 37 Signals Philosophy nicely. It explains Jamie's beliefs about design, and why he is unique compared to other designers. He also made a sample work project to share with the team. You can view the full cover letter at the following link .
Cover letter for a graphic designer at 37 Signals
![good cover letter email examples 37-signals-design-cover-letter-2](https://www.visualcv.com/static/436e3f15f450328d7b020dd1aa04f5cb/087a7/37-signals-design-cover-letter-2.png)
This online cover letter has a nice balance of explaining who Jason is, what he know about the company (and why he is passionate about working for them), and his skills. The full letter can be found here .
- Customer Support Cover Letter Examples
The key to a customer support role is a great personality and communication skills. The cover letter is an opportunity to first express those communication skills to your next employer. Note that these letters vary in tone, from professional to more casual. The applicant must make the judgement call based on what they know about the company.
Cover letter for a customer happiness concierge
![good cover letter email examples customer-support-cover-letter](https://www.visualcv.com/static/8cbb2d4f48f12cbe28b53a85259aae63/03fbc/customer-support-cover-letter.png)
Marlee's cover letter gets the tone right - you can tell she is a happy, personable, and effective person. She outlines why her past experience makes her a great fit for the job, and her personal habits that will ensure her success in the role. The full cover letter can be found here .
Cover letter for a Director of Customer Care
![good cover letter email examples director-of-customer-care-cover-letter](https://www.visualcv.com/static/4a53e6ea279e007dce667ff3be4f8efb/75f2a/director-of-customer-care-cover-letter.png)
This is an expert from a blog post from the CEO at LiveStream, who said it was the best cover letter he has ever received. It is funny, honest, and confident. Note the applicant takes a few risks with the language and tone - but clearly understands his audience. You can read the full cover letter (along with the job description), at this link .
Cover letter for customer support
![good cover letter email examples customer-support-coverletter-example](https://www.visualcv.com/static/d7fbfcddd24ecdcf5f9d0ba16e552f7c/17a8d/customer-support-coverletter-example.png)
This cover letter gets to the point, and shows deep understanding of what a customer support role is. As it clearly states, "customers want to communicate with a human" - it is clear there is a human behind this letter. View the full letter here.
![good cover letter email examples customer-success-coverletter-sample](https://www.visualcv.com/static/a497b288208333379e8d7e43869d1453/55310/customer-success-coverletter-sample.png)
Jason clearly shows his writing skills and passion for the job in this cover letter.
- Community Management Cover Letter Examples
Cover letters for community management positions must understand what a community manager role is. To be a successful community manager, one must be a great communicator, an enthusiastic personality, and a dialed-in social media guru. Here are the best examples of community manager cover letters we found.
Cover letter for a community manager
![good cover letter email examples community-manager-cover-letter](https://www.visualcv.com/static/fc28448bacaa7528150cb5f72fab25df/82967/community-manager-cover-letter.png)
The tone perfectly matches the company that Joanne is applying for. It outlines her enthusiasm, passion, and how her past experience applies to the job.
- Software Engineer Cover Letter Examples
Cover letter for a web developer
![good cover letter email examples web-developer-cover-letter](https://www.visualcv.com/static/c79f70c313a87cd50c83a393f62e7dee/b65ee/web-developer-cover-letter.png)
This cover letter shows that an effective introductory email doesn't have to be long. It efficiently lays out the skills that Thomas has, and piques the company's interest about what he can bring to the table. In a hot market for engineers, this is enough to get the interview. It is also from Mikael's article.
Cover letter for a front-end developer
![good cover letter email examples front-end-developer](https://www.visualcv.com/static/5513e455470da6c59796b09b9a4fcb9e/d5888/front-end-developer.png)
This cover letter is also for Mikael Cho's company, Crew . It emphasizes links to Dan's portfolio and best work - very important for a web developer.
- Marketing Cover Letter Examples
Cover letter for a marketing position at google
![good cover letter email examples marketing-cover-letter](https://www.visualcv.com/static/5c959f418042d51be1115583d44aab62/302c8/marketing-cover-letter.png)
For creative positions, a creative cover letter is necessary. This cover letter mirrored the marketing materials at Google, and got the interview. View the full article here.
Sales & Business Development Cover Letter Examples
Cover letter for a business development/product specialist.
Rodolphe shows how persistence and hard work can convince an employer to hire you in this cover letter to work at Buffer - a fast growing social media management platform. The full exchange is worth reading on the Buffer Blog .
Cover letter for a sales coordinator
![good cover letter email examples sales-coordinator-cover-letter](https://www.visualcv.com/static/3a19efac8d2db52327eaed3db05db703/2bf1b/sales-coordinator-cover-letter.png)
This cover letter for a sales coordinator position is closer to a traditional cover letter than the other examples. It does a fine job of outlining experience and passion for the job. View a full before-and-after analysis of this cover letter on the Ask a Manager Blog.
- Cover Letter Examples and Frequently Asked Questions
- What is a good opening sentence for a cover letter?
A good opening sentence for a cover letter is “I was excited to see Company’s position on Indeed.com and really wanted to apply for this role”.
- What are some examples of selling points in a cover letter?
Some examples of good selling points in a cover letter are:
- “In 2021 I was able to help my company achieve [something]...”
- “I was awarded [X] in 2021 due to my exceptional work in [Y]...”
- “I built [X] team out from scratch to help [company]...”
- “I am currently in the top 1% in [Y]...”
- “I have managed large scale projects when it comes to [X]...”
- What are the 3 parts of a cover letter?
Three main parts of a cover letter are:
- Cover letter body
- A formal closing
- How do you write a perfect cover letter?
To write a perfect cover letter make sure you address the cover letter to the right name, customize the cover letter based on the job ad and show how you are the best candidate for the role.
- How to write a cover letter in email?
To write a cover letter in email, simply copy the cover letter you created using the examples above and paste it into your email client.
- Use These Examples To Inform Your Own Cover Letter
Remember, the key to a good cover letter is personalization. You must market to your audience. Do the research, write well - and go get hired!
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Recommended links:
- Our collection of 500+ professional resume examples .
- Our gallery of 20+ downloadable resume templates .
- Sales & Business Development Cover Letter Examples
![good cover letter email examples Madison Norton](https://www.visualcv.com/static/a87047b9086db5bc98b13b4a540705a7/dd59f/Madison-Norton.jpg)
Madison Norton
VP Marketing & Resume Expert
Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.
Madison on LinkedIn
![good cover letter email examples 2024 Hiring Statistics: Job Search, Recruiting, AI Jobs, & Interviews](https://www.visualcv.com/static/bcec87202332837a62aa67fe9c2cb23c/61ca5/hiring_and_recruiting_statistics_2021.jpg)
The top hiring and human resource statistics for 2024, including data on AI resumes, job interviews, remote work, and recruiting.
December 8, 2023
![good cover letter email examples Ben Temple](https://www.visualcv.com/static/c755a26b76c864c955f083696f671bef/996dd/avatar_ben__1_.png)
Community Success Manager & CV Writing Expert
![good cover letter email examples How to beat the applicant tracking system with an ATS-friendly resume](https://www.visualcv.com/static/67783942a7968498593f3dbc119acb9b/c56ce/ats-beat-applicant-tracking-system.png)
Learn how your resume can beat the applicant tracking system (ATS) with keywords and the right resume template.
February 7, 2022
![good cover letter email examples The Ultimate Guide to CV Formatting](https://www.visualcv.com/static/e1e1aca0e600ad3a1911981f01a7291f/61ca5/Ultimate_Guide_to_CV_Formatting.jpg)
Writing a great CV is your first and most important step to scoring your dream job. You can be the best in your field and interview well, but it won't matter if you don't have an impressive CV to get your foot in the door. With this guide, you will have the perfect CV in no time.
August 12, 2020
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60+ Cover Letter Examples in 2024 [For All Professions]
![good cover letter email examples Background Image](https://cdn-blog.novoresume.com/articles/cover-letter-examples/bg.png)
No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must .
Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.
Writing a cover letter, however, is easier said than done.
You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates.
And unless you’re a professional writer, this can be a very hard task.
Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!
Let’s dive in!
21 Cover Letter Examples
#1. career change cover letter example .
![good cover letter email examples cover letter example for career change](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-career-change.webp)
Here’s what this cover letter does right:
- Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
- Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
- Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.
Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!
#2. Recent Graduate Cover Letter Example
![good cover letter email examples cover letter example for a recent graduate](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-a-recent-graduate.webp)
- Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
- Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
- Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.
Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish!
#3. Middle Management Cover Letter Example
![good cover letter email examples Cover Letter Example for Middle Management](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Middle-Management.webp)
- Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements.
- Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job.
- Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs.
#4. Business Manager Cover Letter Example
![good cover letter email examples cover letter example for business manager](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-business-manager.webp)
- Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career.
- Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through.
- Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.
Check out this article for a complete writing guide and an inspiring business manager resume sample.
#5. Ph.D. Cover Letter Example
![good cover letter email examples cover letter example for phd](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-phd.webp)
Here’s what this cover letter does right:
- Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail.
- Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements.
#6. Senior Executive Cover Letter Example
![good cover letter email examples cover letter example for senior executive](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-senior-executive.webp)
- Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking.
- Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.
- Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression.
#7. Architect Cover Letter Example
![good cover letter email examples Cover Letter Example](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example.webp)
- Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time.
- A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression.
- Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.
Struggling with your architect resume ? Check out our full guide!
#8. Business Analyst Cover Letter Example
![good cover letter email examples cover letter examples](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-examples.webp)
- Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.
- Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right?
- Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.
Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume .
#9. Consultant Cover Letter Example
![good cover letter email examples best cover letter example](https://cdn-blog.novoresume.com/articles/cover-letter-examples/best-cover-letter-example.webp)
- Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements.
- Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job.
- Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.
For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .
#10. Digital Marketing Cover Letter Example
![good cover letter email examples Cover Letter Example for Digital Marketing](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Digital-Marketing.webp)
- Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template.
- Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry.
- Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.
Want to take your digital marketing resume to the next level? Check out our guide!
#11. Graphic Designer Cover Letter Example
![good cover letter email examples Cover Letter Example for Graphic Designer](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Graphic-Designer.webp)
- Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.
- Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.
- Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.
Read this guide to write a graphic designer resume that’s just as good as your cover letter!
#12. Administrative Assistant Cover Letter Example
![good cover letter email examples Cover Letter Example for Administrative Assistant](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Administrative-Assistant.webp)
- Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter.
- Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee.
- Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression.
Our article on how to write an administrative assistant resume can help you take your job application to the next level.
#13. Front Desk Cover Letter Example
![good cover letter email examples Cover Letter Example for Front Desk](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Front-Desk.webp)
- Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing.
- Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression.
- Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability.
#14. Human Resources Cover Letter Example
![good cover letter email examples Cover Letter Example for Human Resources](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Human-Resources.webp)
- It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in.
- Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better.
- Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it.
This HR resume guide can help you get your resume just right.
#15. Sales Agent Cover Letter Example
![good cover letter email examples Cover Letter Example for Sales Agent](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example--for-Sales-Agent.webp)
- Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template.
- Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length.
- Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements.
Check out this sales agent resume guide to create an attention-grabbing sales resume .
#16. Receptionist Cover Letter Example
![good cover letter email examples Cover Letter Example for Receptionist](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Receptionist.webp)
- Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time.
- Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention.
- Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for.
Take your receptionist resume to the next level with this receptionist resume guide .
#17. Information Technology Cover Letter Example
![good cover letter email examples Cover Letter Example for Information Technology](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Information-Technology.webp)
- Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements.
- Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are.
- Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume.
Looking for tips to help you write a great IT resume ? Check out our guide!
#18. Real Estate Cover Letter Example
![good cover letter email examples Cover Letter Example for Real Estate Agent](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Real-Estate-Agent.webp)
- Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager.
- Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action.
- Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication .
This real estate resume guide will help you take your resume from good to great.
#19. Teacher Cover Letter Example
![good cover letter email examples Cover Letter Example for Teacher](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Teacher.webp)
- Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles.
- Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter.
- Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job.
Our guide on how to write a teacher resume has all the tips you need to land the job.
#20. Project Manager Cover Letter Example
![good cover letter email examples Cover Letter Example for Project Manager](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Project-Manager.webp)
- Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
- Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data.
- Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this.
This guide on how to write a project manager resume can help you perfect your appication.
#21. Paralegal Cover Letter Example
![good cover letter email examples Cover Letter Example for Paralegal](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Paralegal.webp)
- Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
- Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
- Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.
Check out this paralegal resume guide to perfect yours.
40+ More Cover Letter Examples and Guides
Couldn’t find a cover letter example for your field? Do not worry.
Below you can find a number of other cover letter examples for different fields and industries:
- Acting Cover Letter Examples
- Accounting Cover Letter Examples
- Administrative Assistant Cover Letter Examples
- Architecture Cover Letter Examples
- Attorney Cover Letter Examples
- Barista Cover Letter Examples
- Bartender Cover Letter Examples
- Business Cover Letter Examples
- Business Analyst Cover Letter Examples
- College Student Cover Letter Examples
- Computer Science Cover Letter Examples
- Construction Cover Letter Examples
- Consultant Cover Letter Examples
- Customer Service Cover Letter Examples
- Data Analyst Cover Letter Examples
- Data Entry Cover Letter Examples
- Dental Assistant Cover Letter Examples
- Digital Marketing Cover Letter Examples
- Elementary Teacher Cover Letter Examples
- Engineering Cover Letter Examples
- Executive Assistant Cover Letter Examples
- Finance Cover Letter Examples
- Graphic Design Cover Letter Examples
- Healthcare Cover Letter Examples
- Human Resources Cover Letter Examples
- IT Cover Letter Examples
- Law Cover Letter Examples
- Management Cover Letter Examples
- Marketing Cover Letter Examples
- Mechanical Engineering Cover Letter Examples
- Medical Assistant Cover Letter Examples
- Nurse Practitioner Cover Letter Examples
- Physician Cover Letter Examples
- Project Manager Cover Letter Examples
- Receptionist Cover Letter Examples
- Retail Cover Letter Examples
- Sales Cover Letter Examples
- Social Work Cover Letter Examples
- Software Engineer Cover Letter Examples
- Substitute Teacher Cover Letter Examples
- Teacher Assistant Cover Letter Examples
- Team Leader Cover Letter Example
What is a Cover Letter?
A cover letter is a one-page document that you submit as part of your job application, alongside your resume .
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).
So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day.
Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).
If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough.
Fortunately, you can follow our tried-and-tested format to make the experience much easier:
- Header - Input your contact information.
- Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
- Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
- The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
- The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
- Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”
Here’s what this looks like in practice:
![good cover letter email examples cover letter structure](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-structure.png)
9 Tips to Write a Cover Letter (the Right Way)
Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."
#1. Pick the right template
A good cover letter is all about leaving the right first impression.
And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?
You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!
![good cover letter email examples cover letter examples templates](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-examples-templates.webp)
#2. Add your contact details on the header
The best way to start your cover letter is through a header.
Here’s what you want to include there:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
Optionally, you can also include the following:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.
#3. Greet the hiring manager the right way
Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter.
A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.
So, how can you find out the hiring manager’s name?
One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.
Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
If you still can’t find out the hiring manager’s name, here are several other greetings you can use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
#4. Create an attention-grabbing introduction
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph.
The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this:
Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates.
What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
For example:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.
The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.
Which one are YOU more likely to invite for an interview?
#5. Show you’re the perfect person for the job
One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job.
A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
#6. Explain why you’re a great company fit
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:
- What’s the company’s business model?
- What’s the company's product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
Then, turn your top reasons for liking to work there into text and add them to your cover letter!
#7. Wrap up with a call to action
To make the end of your cover letter as memorable as possible, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
- Thank the hiring manager for their time. After all, it never hurts to be polite.
- Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible.
#8. Write a formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions in a cover letter:
- Best Regards,
- Kind Regards,
#9. Proofread your cover letter
Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included.
The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos!
For an even more comprehensive guide on how to write an impactful cover letter , check out our article !
Cover Letter Writing Checklist
![good cover letter email examples Cover Letter Writing Checklist](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Writing-Checklist.webp)
Frequently Asked Questions
Do you still have some questions about cover letters? Check out the answers below:
1. How do I write a simple cover letter?
To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action).
2. What are the 3 parts of a cover letter?
The three parts of a cover letter are:
- The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph.
- The sales pitch is usually the body of the cover letter.
- The conclusion involves a formal closing and a signature line.
3. What makes a great cover letter?
A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”
To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.
Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by.
4. When is a cover letter necessary?
Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .
Even if the hiring manager doesn’t read it, you will look more professional simply by including one.
And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.
If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles:
- How to Write a Resume
- Cover Letter Mistakes to Avoid at All Costs
- Cover Letter Format (w/ Examples & Free Templates)
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The Only Cover Letter Guide You’ll Need in 2024 (+Examples)
- Kaja Jurcisinova ,
- Updated January 16, 2024 13 min read
Oh, the dreaded cover letter. Job seekers hate writing it and nobody knows if anybody even reads cover letters anymore. And yet, not attaching one to your application would be a terrible mistake. This cover letter guide will tell you not only why to write one, but also how to write a really good one.
But first , why does everyone hate writing cover letters so much? After all, a cover letter gives you a unique opportunity to distinguish yourself from others.
In comparison with a resume, the cover letter allows you to provide details that didn’t fit in on your resume and demonstrate your passion.
All the negativity that surrounds the cover letter probably comes down to the fact that good cover letters require a bit of alchemy. They also take time to write.
This guide will help you avoid any mistakes and write a strong cover letter that will catch the recruiter’s attention. We also include cover letter examples.
Generally speaking, you want to make your cover letter:
- easy to read for the recruiter;
- well-structured;
- max 4 paragraphs/1 page long;
- professional in both tone and greetings;
- tailored for the specific opening.
Let's get to it!
Table of Contents
Click on a section to skip
Why should you write a cover letter?
How do recruiters read cover letters, how to write a great cover letter in 9 simple steps.
- What if you're told to NOT submit a cover letter?
Final cover letter tips and hacks
Cover letter examples.
So, how exactly is the cover letter important for your job application?
Some may argue that the cover letter in 2024 isn't really relevant anymore. In fact, one study stated that only 18 percent of hiring managers think cover letters are a key part of an application.
However, don’t get fooled by these statistics. While your resume may be considered more important during the hiring process, including a well-written cover letter can increase your chances of landing a job.
For instance, 83% of hiring managers would be convinced by a really good cover letter — even if the resume wasn’t good enough, according to this study .
And there's more to it.
Some of the key advantages of the cover letter are:
- It’s much less structured than the resume and lets you develop a story.
- It gives you space to get a little more creative.
- Your personality can shine through thanks to it.
- You can elaborate on key achievements mentioned in your resume.
- It helps explain a lack of experience, career change, or an employment gap.
In other words, the cover letter is a perfect chance to bridge the distance between you and a recruiter even before the actual job interview .
Pro tip: Before writing a cover letter, make sure that you have a powerful resume that matches the job description. Because if your resume doesn’t fit a desired profile, your cover letter probably won’t get read at all. To learn more, you may want to check out our Ultimate Resume Guide .
First, they read them to decide if you’re the right fit for a position. For this reason, avoid generic write-ups at all costs. What recruiters love to see is a short persuasive argument of why you fit the role and the company. Something like this:
“I was happy to hear about this job opening from my former manager, Jane Anne. She and I have worked together on many projects throughout the years and she thought that I would be the perfect match for this position.“
Second, recruiters are looking for inconsistencies . For instance, if your resume shows attention to detail but your cover letter is addressed to the wrong person, wrong company, and is filled with typos, it's inconsistent. You want to ensure the number of inconsistencies is kept to a minimum.
Third, they're trying to get a hint of your personality . Cultural fit is important to many companies.
So, throughout the process of cover letter writing, it's essential to keep in mind the recruiter who's going to be the recipient of your letter.
Because at the end of a day, a good cover letter shouldn't be solely about you — it's supposed to be written with the hiring manager in mind.
So ask yourself:
- Is my cover letter easy to read?
- Have I addressed the right person in the opening?
- Will it help them decide if I'm the right fit?
- Did I use the right tone of voice that fits their company culture?
If you answered “no” to any of these questions, our cover letter guide is exactly for you.
Writing a cover letter may seem like a challenging task at first but if you know a few key cover letter rules, the process can become much easier.
Before you start writing your cover letter, find out more about the company you're applying for. Look at their website and LinkedIn . The research also includes looking at the job description very closely and identifying any recurring keywords. Also, search for specific cover letter examples for the role online.
Placed at the very beginning of your cover letter, the header is where you include your contact information (i.e. your full name, email address, phone number) and the company's contact information (i.e. the manager’s or recruiter’s name, job title, department, the name of the company, company’s address).
When in doubt, try to use this formula: Number or Trigger word + Adjective + Keyword + Promise. The result can look something like this: 5 Ways I Can Help You Improve Your Company’s [insert a position-related keyword]
If the name of the hiring manager isn't written in the job posting, research their name and contact information online. For example, look at the company's page or LinkedIn. Then, greet them by saying "Dear [first name]" . If, however, the company culture is very formal, go for the classic "Dear Hiring Manager" .
The first paragraph is the perfect place to shortly explain why the job seems exciting to you and why you’re the right person for it . You can also compliment the company or name a mutual acquaintance who referred you.
Try to answer these questions: 1. What did you do at a previous position that gave you relevant experience? 2. How could this experience help the new company grow? 3. Which of the projects you have worked on would benefit their business? 4. Which of your skills make you well-equipped for the position? 5. Do any of these skills give you an edge over other candidates?
The following questions should help you : What excites you about the idea of working at this company? How do the company goals align with your own? What do you hope to gain and learn from working there?
In the cover letter closing paragraph : reiterate that your experience and enthusiasm make you a great candidate, add a confident call to action, express gratitude, and always use a formal sign-off.
You can either attach the cover letter as a separate document in the email when sending your resume , or send it directly in the body of the email (that way they can't ignore it).
In the following chapters we look at each step more closely and include specific examples you can copy and paste.
Step 1: Prepare and do some research
Knowledge is power. Before you begin writing:
- Find out more about the company and the position you're applying for. Spend some time on the company’s website, its executives’ Twitter feeds, and employee profiles on LinkedIn. It will also help you decide on the tone of your cover letter. For example, if it’s a company like Kickresume , you can easily get away with more unusual approaches. But if it’s a conservative institution, like a bank or a lawyer's office, you should probably keep it formal.
- Search for specific cover letter examples for your role online . Pick some examples that fit your role and use these for inspiration. (By the way, that link just now will take you to our database of successful cover letters from real people who got hired. Totally worth checking out.)
- Look at the job descriptions of the roles you’re applying for . Identify major experience and hard skill keywords, so you can insert them in your letter in the relevant sections.
Once you've done this basic research, you can finally start thinking about the structure of your cover letter.
This short infographic will show you that writing a cover letter is a lot simpler than you might have thought:
Step 2: Include a header with basic info rmation
Placed at the very beginning of your cover letter, the header is the place where you should include your contact information and the contact information of the company.
A cover letter is still a letter, after all.
At the left side of the page include the information based on which you can be reached by the recruiter.
Here, make sure to include:
- your full name
- your email address
- phone number
Optionally, you can also add:
- your professional title
- address (if it vaguely matches the location of the job offer)
- current date
- personal website/LinkedIn
The top right side of the page is reserved for company-related information. Here, you should put:
- the manager’s or recruiter’s name (if available)
- job title
- the name of the company
- company’s address
Not a fan of writing?
Our AI writer will write the first draft of your cover letter for you.
Step 3: Write a strong cover letter headline
When you’re browsing the web, what articles usually catch your attention? Those with great headlines, of course!
The same applies to cover letter headlines.
Start by paying attention to the headlines around you — especially in tabloids and websites like Buzzfeed (Is Buzzfeed still a thing? How very 2010s of me). These are usually designed to stir up your interest and make it impossible to not click through.
Notice how they use numbers, questions, and interesting adjectives to promise the reader to learn something valuable.
And you can do the same in your cover letter.
When in doubt, try to use this formula: Number or Trigger word + Adjective + Keyword + Promise.
The result can look something like this:
- 3 Reasons Why I’m An Excellent Fit For [Job Position]
- Are You Still Looking To Fill The Position Of [Job Position]? This Is Why I Believe I’m Exactly Who You’re Looking For
- 5 Ways I Can Help You Improve Your Company’s [insert a position-related keyword]
Finally, don’t forget to adjust your header to the company’s level of formality and put your headline in the subject of the email.
Step 4: Use the correct form of greeting
In this time and age, there’s no excuse for using “To Whom It May Concern.”
If the name of the hiring manager isn't written in the job posting, you’re expected to research their name and contact information online. For example, look at the company's page or LinkedIn.
Once you have their name, feel free to go for a personalized greeting:
“Dear [first name]” or “Dear Mr./Mrs. [last name]”
Honorifics (e.g. Mr., Mrs., Ms .) are more appropriate if the company’s culture is formal.
And if you cannot find the recruiter’s name, it's okay to go for a generic:
“Dear Hiring Manager”, or “Dear Recruitment Officer”
Alternatively, you can address the letter to the whole company team or the HR department. In this case, your greeting should look like this:
“Dear [name of the company/department] Team” or “Dear Human Resources”
Step 5: First paragraph: Introduce yourself with a BANG!
The best way to start a cover letter is to open strong. The first impression matters the most and busy recruiters often have a chance to properly dive into only a few selected cover letters.
So if you make your first paragraph captivating, chances are that your letter will be one of the lucky ones that actually end up being read.
In fact, the first paragraph is the perfect place to shortly explain why the job seems exciting to you and why you’re the right person for it.
While most people begin their letters with “I’m applying for the position X I saw in Y place,” it's a waste of space.
Instead, open with a sentence like this:
“I’m a content marketing professional with more than 5 years of experience and I’d love to bring my ability and passion to your team.”
In the first paragraph, you can also:
- Compliment the company. Show that you know details about the company and you’re approaching it for a reason. For example, demonstrate appreciation for what the company does. Not only will this flatter them, but it will also provide them with insight into who you are.
- Name a mutual acquaintance if you can. This is sometimes called a “magic bullet,” as it’s the one thing that will assure the hiring manager reads your cover letter until the end.
However, limit the introduction to 1-3 sentences. This isn’t the place to go into detail about what makes you ideal for the role — save that for the second and third paragraphs.
Step 6: Second paragraph: Explain why you’re a great fit for the company
The second paragraph is the place where you should sell yourself and your experience.
Here, write a short summary of your career, skills and accomplishments, tailored to fit what the company is looking for.
You already did your research, so now it's time to ask yourself these questions and try to address them in your cover letter:
- What did you do at a previous position that gave you relevant experience?
- How could this experience help the new company grow?
- Which of the projects you have worked on would benefit their business?
- Which of your skills make you well-equipped for the position?
- Do any of these skills give you an edge over other candidates?
After you’ve picked the most relevant accomplishments, put them at the start of your letter.
However, when talking about them, avoid sounding like you’re bragging. The best way of doing this is to focus on your experiences rather than yourself . Ideally, support your claims with concrete examples.
Also, mention any other additional relevant hard skills or knowledge areas they’re looking for, as well as any qualifications.
Finally, the second paragraph is the perfect place for showing that you’ve done your research. Demonstrate that you’re familiar with some of the challenges that the company faces and present how you can help them.
Pro tip: Don’t simply repeat the same things you’ve already put on your resume. You want to go beyond that (this applies to every other section of your cover letter).
Step 7: Third paragraph: Explain why the company is a great fit for you
In this paragraph, you want to show that you’re serious about developing your career at this new company. And good companies want to know why they appeal to you and how will your professional relationship be mutually beneficial.
Consider addressing the following questions:
- What excites you about the idea of working at this company?
- How do the company goals align with your own?
- What do you hope to gain and learn from working there?
For example, you can say something like this: “I've seen on your website that you heavily focus on cryptocurrency projects. As a cryptocurrency enthusiast, I would love to join your team”.
However, don’t go overboard with flattery and stay professional.
Also, don’t say anything that isn't true or you don’t mean it, as it will probably come up again in the later stages of the application process.
Step 8: Closing paragraph: Finish strong and stay in touch
Now that you’ve nailed the main part of your cover letter, you also want to finish strong. This way, the recruiter will remember you in a good light. But how do you achieve that?
- Reiterate that your experience and enthusiasm make you a great candidate. This is to emphasize the two main points from the previous paragraphs. Do this in one or two sentences, not more.
- Add a confident call to action. In a sentence or two, you should suggest the next steps. Something like “ I would love the opportunity to meet with you and discuss the value I can bring to [company]."
- Express gratitude. Simply thank them for their time and for considering your application.
- Always use a formal sign-off. Something like “ Sincerely , Best wishes , or Respectfully” . Finish by typing out your full name.
Step 9: How do you send a cover letter?
I can’t stress this enough — unless it's specifically required to attach the cover letter to the body of the email, consider not sending your cover letter as a document attached to your email.
Instead, put it inside the body of the email . The email itself is now your cover letter! This way the recruiter won't ignore it.
However, remember that hiring managers receive hundreds of emails a day. So if you want your email to get read, it's the subject line that's likely to play the most important part.
As we've advised before, if you have a good resume headline, simply put it in the email subject.
However, if you’re unhappy with the result, you have other options, too.
For instance, if you have a reference, include it already in your email subject line:
Referral from Jose Nachos: Pedro Tacos, candidate for a senior software analyst position
If you don't have a reference or a catchy headline, check out more tips on how to write the best subject line for your email .
Finished writing your cover letter?
Make it stand out with an eye-catching design.
What if you're told to NOT submit a cover letter?
Today, many companies are using online application systems that discourage applicants from attaching a cover letter.
Instead, they have their own application systems where in different sections you're required to fill in the information you would normally place in your cover letter.
If this is the case, just work with the format they gave you.
In other words, include the same information that you'd normally have in your cover letter but place it in the correct sections.
And don’t forget to follow the cover letter principles:
- explain why you're the right candidate;
- make it clear that you've researched the company well;
- indicate in what way you'd be an asset;
- mention your biggest past achievements.
Because no matter the format, you're still expected to present your skills and convey enthusiasm about the job.
Alternatively, you can also try to find a relevant manager or a recruiter online (either on the company pages or LinkedIn) to whom you can send a brief follow-up email with an attached cover letter.
Now that we've covered the basics, there are several other tips that you should keep in mind to elevate your cover letter to the next level:
- Keep it short. Limit your cover letter to three to four paragraphs and a maximum of one page. Hiring managers are busy people who often don't have time for reading long texts.
- Keep it clean and easy on the eye. Take a look at how this article is written. It’s replete with short paragraphs, sentences typed in bold letters, bullet points, and numbers. All of these make reading and searching for specific information easier. So, never send a letter that looks like an unreadable wall of text. The easiest way to achieve a sleek cover letter design is to use a pre-formatted cover letter template .
- Don’t risk being funny if it ’ s a company with a formal work culture. Poorly executed humor will hurt your chances rather than help. Being direct and dynamic is a much surer way to catch the recruiter’s attention than a number of jokes. On the other, if the company is smaller or known for its creative products, being original may in fact help your chances!
- Show, don’t tell. Usually, there’s no point in saying you’re “a dependable hard worker” or “a creative thinker.” Why should anyone believe such generic statements? Instead, offer an example of how these qualities helped you achieve something in the past.
- Never write the same letter twice. A cover letter should always be tailored to a specific job application. Remember the previous sections? You’ve made a great effort to research the company and its hiring managers, so you’ve written your cover letter accordingly. This is a process you need to repeat with every application (ugh, I know).
- Check for typos. This goes without saying but make 100% sure your cover letter is without typos. There’s no reason to believe you're competent if you can't even type without errors. Moreover, typos automatically reveal almost criminal carelessness on your part, since every text editor nowadays has a spellchecking feature.
- Don't use any buzzwords. Your cover letter needs to be authentic and persuasive — and buzzwords are neither. If anything, they simply give the impression of you being someone who's just trying to fit a skewed idea of what an ideal corporate employee should be. Instead, focus on using relevant keywords from job descriptions.
Now, if you have no experience yet because you're just starting out or you're changing careers, writing a cover letter can be scary. However, a well-written letter can actually be your best friend.
And this is how you write the perfect cover letter with no experience .
In the end, there are many different ways to write a great cover letter. And even if you follow the cover letter guide above, you’ll end up with a cover letter that's invariably your own.
It all depends on your own personality, the position you’re applying for, and the hiring manager’s preferences.
And that's good, actually!
Still, there's a lot to learn from cover letters written by other people. That's why we've selected five cover letter samples that deserve your attention.
Each of these helped real job seekers find real jobs in real companies. They'll teach you valuable lessons you can use in your own cover letter.
1. Norwegian — Cabin Crew Cover Letter Example
This cover letter sample was provided by a real person who got hired with Kickresume’s help.
2. Volvo — Machine Learning Intern Cover Letter Example
3. tory burch — account executive cover letter example, 4. lush — sales associate cover letter example, 5. romeo — social media officer cover letter example.
Do you still need some more inspiration? You can find more examples in our cover letter library
FAQ: How to write a cover letter
250 to 400 words is the standard cover letter length range. A cover letter should never exceed one page.
Yes! Show that you can go that extra mile and stand out from the crowd of applicants.
Ideally, use a pre-formatted cover letter template. Then use a simple and professional font, such as Times New Roman. The font size should be between 10-12.
If you have the name of the hiring manager, try to find their contact on the company page or LinkedIn. If you still can't find the right person, you can address it to the whole team or HR.
This article was recently updated. The original article was written by Martin Poduska in 201 7.
Kaja Jurcisinova is a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.
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The Best Professional Cover Letter Examples
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What the Best Cover Letters Do Well
How to use cover letter examples, review cover letter examples, cover letter template, more cover letter samples and writing tips, how to personalize your cover letter.
When applying for a job, it's always a good idea to include a cover letter, unless the employer specifies that they only want an application or a resume. Even if a job listing does not specifically request a cover letter, including one can be a terrific way to summarize your skills and experiences and explain (in more detail than in a resume) why you are an ideal candidate for the job.
What's most important is writing a cover letter that shows the hiring manager what makes you one of the best candidates for the position. Every paragraph and every detail matters.
Reviewing cover letter samples is a great place to start before writing your own letter. You can then download a template to get started creating your letter.
Think of your cover letter as your introductory “sales pitch,” your golden opportunity to make a positive first impression on a company.
Your cover letter should be well-written and provide some sense of your personality and professionalism. It should also be targeted to the position for which you are applying. Don't send a generic letter when you apply for jobs. Most employers get many applications for every open job, and your cover letter and resume need to show that you've taken the time to write compelling application material that shows your interest in working for the company in this role.
Make clear and persuasive connections between your experiences and the skills required to excel in the job, using the skills listed in the job announcement’s “Preferred Qualifications” section as your guide. Taking the time to match your qualifications to the company's job requirements will show the employer you're a strong match for the job.
Your cover letter is one of the first things the hiring manager will see (along with your resume ), so make sure that it grabs the reader’s attention and entices them to give your resume a serious review.
These professionally written samples will help you write and format your cover letter as either a Word document or a text version that you can send as an email message.
Reviewing examples also gives you ideas for the language you might want to use, the information you should include in each paragraph, and how to format the letter so all the required information is included but enough white space remains on the page. Then, spend some time customizing your letter:
- Take the details from your resume and use them to personalize the sample that you download.
- Be sure to replace the text in the example with your own experience and qualifications for the job.
- Don't forget to double-check that all your personal information (address, phone, email, etc.) is accurate before you click send or upload the letter.
Use these cover letter samples to get ideas for your own cover letters so you can show prospective employers why you should be selected for an interview.
Be sure to customize your letter to fit your skills and experience and to target the specific job for which you are applying.
Download the cover letter template (compatible with Google Docs and Word Online) to get started, or see below for many more examples listed by type of job, candidate, and letter format.
Cover Letter Example (Text Version)
Victoria Hernandez 12 Maple Street Citytown, IL 60416 555-555-5555 victoria.hernandez@email.com
July 20, 2024
James Smith Hiring Manager Citytown Therapy 35 Oak Avenue Citytown, IL 60416
Dear Mr. Smith,
I was thrilled to see your ad for an occupational therapist at Citytown Therapy. I’m a licensed occupational therapist with five years of experience providing excellent care to patients ranging from toddlers to mature adults. I’d love to put my skills to work for your clinic.
In reference to your requirements in the job description, I have:
- Experience assessing patients’ fine motor and sensory skills
- Practical knowledge of creating and implementing care plans
- Effective communication skills, both oral and written
- Excellent organization and multitasking skills
- A proven track record of compassionate, effective care
- CPR certification
I’d appreciate the opportunity to discuss the position and your needs for the role. Please contact me at your convenience and let me know how I can help you.
Victoria Hernandez (signature hard copy letter)
Victoria Hernandez
List of Cover Letter Samples
Have a look at this alphabetical list of great cover letter examples listed by occupation. Use these examples to get ideas for your cover letters.
Cover Letters Listed by Occupation
- Administration/Business
- College Graduate
- College Student
- Communications Director
- Editorial Assistant
- Letter of Intent
- Letter of Interest
- Marketing Assistant
- Media Relations
- Office Assistant
- Part-Time Job
- Store Manager
- Web Content Manager
- Web Design Specialist
Cover Letters Listed by Type
These different types of cover letters fit a variety of special circumstances, and letter format options.
- Applying for More Than One Job (multiple jobs at the same company)
- Block and Modified Block Format Cover Letters (types of cover letter formats)
- Career Change (when the job is a career shift)
- Cold Contact Cover Letter (applying for jobs that aren't advertised)
- Email Cover Letters (cover letters included in an email message)
- Job Promotion Cover Letters (applying for a promotion)
- Job Transfer Request Letter (transferring jobs)
- Job Transfer Request Letter Example (relocation) (requesting a relocation)
- Prospecting Letter (outreach to prospective employers)
- Referral (letter with a referral)
- Referred by a Contact (referral from a mutual contact)
- Salary History (includes salary history)
- Salary Range (includes a salary range)
- Salary Requirements (includes salary requirements)
- Targeted Cover Letters (targeted to a specific job)
- Temp to Perm Cover Letter Example (request a permanent position)
- Transferable Skills (includes transferable skills)
- Unadvertised Openings (apply for unadvertised jobs)
- Value Proposition Letter Sample (show how you will add value)
Need more inspiration? Here are more cover letter examples , including more templates you can customize to create your cover letters. You should also explore these top 10 cover letter writing tips , and these five steps to cover letter success .
More Tips for Specific Sections or Paragraphs
If you are having trouble with a particular paragraph or section of your cover letter, check out these articles on cover letter salutations , cover letter closings , and parts of a cover letter .
It's acceptable to alter the standard format of a cover letter example:
- For instance, if the example has three paragraphs, and you only want to include two paragraphs, you can do so.
- If you want to include bullet lists instead of paragraphs, it's fine to reformat your letter. This is your opportunity to sell your qualifications to the company, so take the time to make your letter stand out from the crowd of applicants.
- You shouldn't include everything that's on your resume in the letter. Highlight the most relevant accomplishments as they relate to the job for which you're applying. The more focused and personalized your letter is, the better your chances of getting the interview.
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- What is a Career Community?
- Exploration & Discovery
- Education, Cultures & Human Services
- Multimedia, Marketing, Communication & Creative Arts
- Policy, Law & Public Service
- Management, Consulting, Sales & Finance
- Life & Physical Sciences
- Environment & Sustainability
- Engineering
- Computing, Information & Analytics
- What is an Affinity Community?
- International Students
- Students of Color
- Veteran Students
- NCAA Student Athletes
- Students with Neurodiversity & Dis/ability
- Adult Students
- First Generation Students
- Exploring Careers
- Exploring Graduate School
- Internships
- Interview Prep
- Research, Volunteering, & Fellowships
- Resume Prep
- Skill Development
- Contact + Team
TOOLKIT: Crafting an Effective Cover Letter
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Writing a compelling cover letter is crucial for landing that internship or job opportunity you hope for! This toolkit provides a guide to crafting a standout cover letter, tips, and frequently asked questions. Whether you’re applying for internships or full-time positions, this resource will help you create a cover letter that catches the eye of hiring managers and sets you apart from the competition.
Preparation & Key Considerations
- Option A: Current Trend – Use the same Header as Resume (Preferred for online & ATS applications) – Your contact information, full name, phone number, and email address.
- Option B: Traditional Format – Your contact information in block format at the top left corner.
- Make sure to identify keywords and learn about the culture/goals of the company and how your values, experience, skills and interests align with the position.
- Don’t exceed one page. A concise cover letter is more likely to hold the reader’s attention.
- Quantify your impact with stats. For example, highlight percentages, savings, or any measurable improvements you contributed to.
- Results and accomplishments show evidence of goals achieved, skills, applications, follow-up of assessments, and experience, which lends to a stronger cover letter.
- Do not copy exact words/phrases from sample cover letters
- Confirm that you’ve included the correct company name and contact information.
- Avoid starting multiple sentences with “I”
- Have someone read over your cover letter. Visit the writing center or your career consultant in the career center.
The Structure
Paragraph 1 and Greeting – An Engaging Opener ( Introduce Yourself )
- Begin with “ To Whom It May Concern ” or “Dear Sir/Madam”
- Start your first paragraph with “ My name is … “
- Use clichés or generic language that could apply to any company
- Start with addressing a person directly: Dear Jane Doe (or Dear Hiring Manager if you can’t find the hiring manager’s name on LinkedIn or the company’s website)
- Be creative but remain professional in your opening paragraph
- Show enthusiasm/passion and be personable
- Highlight what you bring to the company/why you are a good fit
- Include with accomplishments relevant to the position
- Reinforce qualifications relevant to the position
- Answer the questions: Why is this position right for me? Why do I want to work for this specific organization?
Paragraph 2 & 3 – A Clear Pitch ( Sell Yourself )
- Emphasize the skills and experiences most relevant to the job description.
- Balance Soft and Hard Skills
- Communicate your values, what you stand for relating to the position and company culture.
- Highlight your significant accomplishments, strengths, and how they align with the job requirements.
- Demonstrate that you understand the company’s needs and how you can contribute.
- Answer the question: Why am I right for this position?
Paragraph 4 and Closing – Finish Strong
- Keep this paragraph short and sweet.
- Reinforce your enthusiasm and fit for the position. Your closing paragraph is your last chance to leave a strong impression, so make sure it’s compelling.
- Be sure to thank them with a final line: “ Thank you for your consideration and I look forward to hearing from you “
- Answer the questions: Does the recruiter know how to contact me, and the type of position I am seeking?
- Close your letter with “Sincerely”, followed by your full name
Differences Between Job and Internship Cover Letters
- Job cover letters focus on professional experience and how you can immediately contribute.
- I nternship cover letters highlight educational background and potential.
- Job cover letters should be confident and assertive.
- Internship cover letters should be enthusiastic and eager.
- Job cover letters emphasize specialized skills and professional accomplishments.
- Internship cover letters focus on transferable skills and academic achievements.
- Job cover letters should show how your experience aligns with the company’s needs.
- Internship cover letters should express a desire to learn and grow within the company and the value of the internship to your career goals and aspirations.
Utilizing Generative AI to Write a Cover Letter
In today’s job market, leveraging AI tools like ChatGPT can streamline the process of writing a personalized cover letter. Below are steps and tips from Austin Belcak’s The Dream Job System Podcast , which explains how to effectively use AI to craft a compelling cover letter.
( Time Stamped Show Notes from The Dream Job System Podcast)
- Avoid the temptation to copy and paste a generic cover letter. Instead, use AI as a tool to personalize and refine your cover letter to fit the specific job you’re applying for.
- Introduction to ChatGPT and its capabilities. ChatGPT can help you write a cover letter by generating content based on the information you provide.
- Step 1: Open your target job description and a copy of your resume.
- Step 2: Head over to ChatGPT (you’ll need to create a free account).
- Step 3: Copy and paste the following into the chat box: “Write me a personalized cover letter explaining why I’m a great candidate for this job. The job title is [Job Title], the company is [Company Name], and here is the job description: [Paste Job Description].”
- Step 4: Once ChatGPT generates a draft, copy and paste the following to refine it further: “Revise and personalize this cover letter using my resume: [Paste Resume Content].”
- After ChatGPT generates your cover letter, review and tweak it to ensure it accurately reflects your voice, experience, and enthusiasm for the position. Make sure the letter aligns with the job description and emphasizes your most relevant qualifications.
This approach not only saves time but also ensures that your cover letter is tailored to the specific job, increasing your chances of standing out to hiring managers.
References and Resources
- Listen on Apple Podcasts
- ChatGPT: OpenAI
- NCDA Cover Letter Guide
- Cover Letter Introduction Tips
These resources provide additional guidance and examples to help you craft a cover letter that stands out. Feel free to explore them for more tips and inspiration. Good luck with your applications!
Your Career Center Team!
How to Write an Application Letter (Sample Included!)
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Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.
But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.
Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »
What is an application letter?
An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.
While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.
Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.
How is an application letter different from a cover letter?
Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.
An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.
On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.
Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.
Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.
When do you need to send an application letter?
Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:
- Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
- Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
- Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
- Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.
7 tips on how to write a job application letter
Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:
1. Research the company—at least do a quick Google search!
Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.
“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”
2. Use a professional format and design
Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.
There are many layouts online that you can use. Find one that represents your style and complements your resume.
3. Make it engaging from the start with a strong opening
Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.
4. Highlight your qualifications—what you can’t fully convey in your resume
In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”
Avoid repeating information from your resume; instead, expand on your most relevant experiences.
5. Show enthusiasm and genuine interest
Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.
6. Keep it concise
While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.
7. Proofread carefully
Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.
Letter of application sample
Here's a super complete example of application letter to help you get started:
August 1, 2024
Ms. Jane Doe
Hiring Manager
Innovative Solutions Inc.
456 Maple Avenue
Springfield, IL 62705
Dear Ms. Doe,
I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.
In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.
I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.
My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.
123 Elm Street
Springfield, IL 62704
(555) 123-4567
Template for an application letter
You can also use the following application format to structure your application letter for a job:
[Recipient’s name]
[Company’s name]
[Company’s address]
[City, State, ZIP Code]
Dear [Recipient’s name],
I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.
In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].
I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.
Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].
[Your Name]
[Your address]
[Your email address]
[Your phone number]
Common mistakes to avoid
When writing a letter of application for employment, be aware of these common mistakes:
- Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
- Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
- Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
- Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.
Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview
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How to Write a Professional Email
Last updated August 19, 2024
Whether you're applying for a job, communicating with educators, or exploring careers , knowing how to write professional emails is essential. In this article, we show you how to write a professional email with a few real-life examples!
Applying for a Job
While many companies use specific hiring platforms for candidates to submit job applications, some may accept applications over email. When applying for a job over email, you will need a few key items to make a strong first impression:
- Your resume. Every job you apply for will require you to submit a resume . Your resume should include things like your work and volunteer experience, academic history, and skills or achievements. Before applying, submit your resume to us here for free review and feedback!
- Your cover letter. While not every job you apply for will require you to submit a cover letter, we recommend that you write one anyway. You can draft a basic cover letter and tailor it to each position you apply for. Regardless of the position you're applying for, it's important to make sure that your cover letter clearly explains your interest in the position and the experiences (work, volunteer, etc.) that make you the best candidate for it. Both your resume and cover letter should be attached to the email you send for the hiring manager's review.
- Your professional email. Because you're attaching your resume and cover letter, your email to the hiring manager can be brief. In your email, you will want to introduce yourself, briefly explain your interest in the position, and direct the hiring manager toward your resume and cover letter for review.
Sample Email
Subject: Interest in [name of position] at [name of company]
Dear [hiring manager's name],
My name is ____, and I am a senior at ____. I recently came across the [name of position] opening at [name of company], and I wanted to express my strong interest in this opportunity.
As a self-motivated individual with experience as a [insert job or volunteer experience here], I believe I have the skills and passion necessary to thrive in this role.
I am eager to learn more about the [name of position] role and how I can contribute to the team at [name of company]. I would appreciate the opportunity to discuss how my background and interests align with the needs of your company.
Attached below are my resume and cover letter for your review. Thank you very much for your time and consideration.
Best regards , [your name] [your phone number] [your email address]
Emailing Educators
Whether you need extra support from your high school teacher or have a question for your college academic advisor , it's important to communicate clearly, effectively, and professionally with your educators. Read more below to learn how to communicate respectfully with an educator.
Subject: Request to Meet About [name of subject, topic, etc.]
Dear [educator's name],
I hope you’re doing well. My name is ____, and I’m a ___ student in your ____ class. I ’m writing to ask if we could meet soon to discuss [name of subject, topic, etc.].
I’m happy to meet during your office hours or whenever is best for you. Please let me know if we can arrange a time.
Thank you for your time, and I look forward to speaking with you.
Requesting an Informational Interview
If you come across someone on LinkedIn or through your network , you can reach out to them to request an informational interview . Informational interviews are one of the best ways to learn more about the career pathway you’re interested in–directly from a person who’s working in it. Read more below about requesting an informational interview.
Subject: Request for an Informational Interview
Dear [professional's name],
My name is ____, and I am a student at ____. I am very interested in learning more about [specific field or industry], and I [came across your LinkedIn profile, was put in touch with you by ____, etc.].
Given your experience and success in [specific field or industry], I would appreciate the opportunity to conduct an informational interview with you to learn more about your career journey and any advice you may have for people interested in pursuing a similar path. I would love to meet for a 15-20 minute conversation over phone or video call at a time that is most convenient for you.
Thank you very much for your consideration. I look forward to the possibility of speaking with you and learning from your experiences!
Have any questions about writing professional emails? Text #Jobs to 33-55-77 to chat with one of our advisors. If you're using a mobile device, click here to have the text message set up for you !
Explore your goals
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How to organize your email for school.
Whether you're in high school or college, we show you how to effectively organize your email for school.
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Not sure where to begin with your resume? Here is how to create your first resume!
Explore Career Pathways with Informational Interviews
Start exploring career options by setting up informational interviews. This will help build your professional network and learn about career pathways!
How to Write a Cover Letter for Teens
Want to land your first job as a teen? Learn how to write a cover letter for teens with our easy guide and example!
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Is It Bad to Reschedule an Interview?
![good cover letter email examples Amanda Baker](https://static.resumetrick.com/amanda-baker-headshot.webp)
- Aug 24, 2024
Rescheduling an interview can feel like walking a tightrope - it's a situation many of us hope to avoid, but sometimes it’s inevitable. You might wonder, is it bad to reschedule an interview ? The answer depends largely on how you approach it.
In this article, we’ll explore how to reschedule an interview . We will help you understand valid reasons and the best practices to ensure you make a positive impression with your potential employer.
By addressing this tricky subject with tact and professionalism, you can navigate these situations smoothly and preserve your chances of landing that coveted job .
![Rescheduling the interview Rescheduling the interview](https://static.resumetrick.com/uploads/webp-png/reschedule.webp)
How to professionally reschedule an interview?
1. assess the issue.
Before taking any action, evaluate why you need to reschedule . Ensure you have valid reasons for rescheduling an interview—whether it’s a conflicting appointment, a personal emergency, or a sudden work commitment.
2. Act quickly
Once you determine that rescheduling is necessary, do so as soon as possible . Promptness shows respect for the HR’s time and allows them to adjust their schedule with minimal inconvenience.
Aim to notify them at least 24 to 48 hours in advance if possible.
3. Choose the right medium
Communicate your need to reschedule through the most appropriate medium . If the interview was scheduled via email, respond by email . If it was arranged through a phone call or a scheduling platform , use the same method to communicate your request.
4. Craft a professional message
When writing your rescheduling request, keep your tone professional and courteous. Apologize for any inconvenience your inquiry might cause.
Here’s a template of how to ask to reschedule an interview to guide you:
Subject: Request to Reschedule Interview Dear [Interviewer's Name], I hope this message finds you well. I am writing to inform you that, due to [brief reason, e.g., a scheduling conflict, a personal matter], I am unable to attend our interview scheduled for [original date and time]. I sincerely apologize for any inconvenience this may cause. I am very enthusiastic about the opportunity to discuss the [specific position] role at [Company Name]. I would greatly appreciate the chance to reschedule our meeting. Could we possibly arrange an alternative time? I am available on [provide two or three alternative dates and times]. Please let me know if any of these options work for you, or if there is another time that would be more convenient. Thank you very much for your understanding and flexibility. I look forward to our conversation. Best regards, [Your Full Name] [Your Phone Number] [Your Email Address]
5. Be flexible
When proposing alternative times, offer a few options to accommodate the interviewer’s schedule. Flexibility on your part demonstrates your willingness to cooperate and your continued interest in the position .
6. Confirm the new details
Once the recruiter agrees to a new time, confirm the details promptly. Send a follow-up email to ensure that both parties have the same information regarding the rescheduled interview.
7. Prepare for the rescheduled interview
Use the additional time wisely. Prepare thoroughly for the interview , making sure to review the company, the role, and any specific topics you plan to discuss. This will help you make a positive impression despite the rescheduling.
8. Follow up
After the rescheduled interview, consider sending a thank-you note to express your gratitude for their understanding. This is an opportunity to reaffirm your interest in the role and reflect on the conversation.
Good reasons to reschedule an interview
Medical emergency.
If you experience a sudden illness or injury that requires immediate medical attention or intervention, it can be a valid reason to reschedule. For example, if you were to have a severe allergic reaction or need an emergency procedure, this would necessitate rescheduling.
Sample email: Subject: Request to Reschedule Interview Dear Ms. Johnson, I hope this message finds you well. I am writing to inform you that I have encountered a medical emergency that requires immediate attention. Unfortunately, this means I will be unable to attend our scheduled interview on August 5th. I sincerely apologize for the inconvenience this may cause and would like to request the possibility of rescheduling. I am available on August 8th, 9th, or 10th. Please let me know if any of these options work for you or if there is another time that would be more convenient. Thank you for your understanding and flexibility. Best regards, John Smith
Family emergency
Situations such as a close family member having a serious health issue, an urgent family obligation, or an unexpected family crisis can require your presence. For instance, if a family member is hospitalized unexpectedly, you might need to be with them.
Sample email: Subject: Request to Reschedule Interview Due to Family Emergency Dear Mr. Lee, I hope you are well. I am writing to request a reschedule for our interview scheduled on August 6th due to an unforeseen family emergency that requires my immediate attention. I apologize for any disruption this may cause and would appreciate your understanding in this matter. I am available to meet on August 9th, 10th, or 12th. Please let me know if any of these options are suitable or if another time would work better. Thank you very much for your consideration. Best regards, Emily Davis
Conflicting commitments
Sometimes, you may have pre-existing commitments that are crucial and cannot be rearranged, such as a legal obligation or a significant personal event .
Sample email: Subject: Request to Reschedule Interview Due to Prior Commitment Dear Dr. Patel, I hope this message finds you well. I am reaching out to request a reschedule of our interview scheduled for August 7th. I have a prior commitment that unfortunately conflicts with this timing and cannot be adjusted. I apologize for any inconvenience this may cause and am eager to find a new time that suits your schedule. I am available on August 10th, 11th, or 13th and would be grateful if we could arrange the interview for one of these times. Thank you for your understanding. Best regards, Michael Brown
Travel issues
Unexpected complications, such as a canceled or significantly delayed flight , can interfere with your ability to reach the location on time. If you’re traveling from out of town and encounter disruptions that prevent timely arrival, rescheduling an interview would be necessary.
Sample email: Subject: Request to Reschedule Interview Due to Travel Disruption Dear Ms. Carter, I hope you are doing well. I am writing to inform you of an unforeseen travel issue that is preventing me from arriving for our scheduled interview on August 5th. Due to a flight cancellation, I will not be able to make it on time. I apologize for the inconvenience and would greatly appreciate the opportunity to reschedule. I am available on August 8th, 9th, or 10th and hope we can arrange a new time that is convenient for you. Thank you for your understanding and flexibility. Best regards, Sarah Wilson
Work commitments
Unplanned issues, such as a major project deadline or an urgent work crisis that requires your immediate attention, can be a good reason to reschedule an interview.
Sample email: Subject: Request to Reschedule Interview Due to Work Commitment Dear Mr. Thompson, I hope this message finds you well. I am reaching out to request a reschedule for our interview originally set for August 6th. An urgent work commitment has unexpectedly arisen that requires my immediate attention and unfortunately overlaps with the interview. I apologize for any inconvenience this may cause and am very interested in the opportunity to interview with you. Could we please reschedule for one of the following dates: August 9th, 10th, or 12th? Thank you for your understanding and consideration. Best regards, Laura Green
Preparation time
If you find that you need additional time to prepare thoroughly for the interview to present your best self , you might request a reschedule. This could be the case if you have not had adequate time to review materials or understand the role fully.
Sample email: Subject: Request to Reschedule Interview for Additional Preparation Dear Ms. Adams, I hope you are well. I am writing to request a reschedule for our interview on August 5th. I believe that additional preparation time will allow me to present my best self and be more effective during our discussion. I apologize for any inconvenience this may cause and would be grateful if we could move the interview to a different date. I am available on August 8th, 9th, or 11th and am willing to adjust to your schedule as needed. Thank you for your understanding. Best regards, Alex Carter
Technical issues
Poor or unstable internet connection can cause dropped calls, lag, or disruptions in video interviews . Unplanned outages or power surges can also disrupt the ability to participate in an interview.
Sample email: Subject: Request to Reschedule Interview Due to Technical Issues Dear Dr. Martinez, I apologize for the inconvenience, but I am experiencing issues with my internet connection that are preventing me from participating in our scheduled interview today. I am working to resolve the issue as quickly as possible. Could we please reschedule the interview? I am available on August 3rd, August 5th, or August 7th, but I am flexible and willing to adjust to your availability. Thank you for your patience and understanding. Best regards, Rachel Turner
Childcare issues
Unexpected issues with childcare, such as a caregiver falling ill or an unexpected school closure, can impact your ability to attend the interview. If your usual childcare arrangements fall through, you might need to reschedule the interview.
Sample email: Subject: Request to Reschedule Interview Due to Childcare Issues Dear Ms. Johnson, I hope this message finds you well. I am writing to request a reschedule of my interview for the Marketing Coordinator position, originally scheduled for August 5th at 10:00 AM. Unfortunately, my usual childcare provider has canceled unexpectedly, and I need to make alternative arrangements for my 3-year-old daughter. I sincerely apologize for any inconvenience this may cause and would greatly appreciate the opportunity to discuss alternative dates. I am available on August 7th at 2:00 PM, August 8th in the morning, or August 9th at any time, but I am flexible and willing to accommodate your schedule. Thank you for your understanding and consideration. I look forward to the opportunity to speak with you soon. Best regards, Emily Davis
Transportation problems
Issues like a car breaking down or public transportation being disrupted can hinder your ability to reach the interview location. For instance, if your car won’t start and you can’t find alternate transportation, rescheduling might be necessary.
Sample email: Subject: Request to Reschedule Interview Due to Transportation Issues Dear Mr. Patel, I hope you are doing well. I am reaching out to request a rescheduling of my interview for the Software Developer position, which is currently set for August 6th at 1:00 PM. Unfortunately, my car broke down this morning and is currently in the shop, and I am awaiting a repair that will take longer than anticipated. I apologize for any inconvenience this may cause and would appreciate the chance to arrange a new interview time. I am available on August 8th at 3:00 PM, August 9th in the afternoon, or August 12th at any time, but I am flexible and willing to adjust to your availability. Thank you for your understanding and flexibility. I look forward to your response. Best regards, Michael Thompson
Academic obligations
Unavoidable academic commitments , such as an important exam or a scheduled presentation , can conflict with an interview. If you have a critical academic obligation, it might overlap with your interview time.
Sample email: Subject: Request to Reschedule Interview Due to Academic Obligations Dear Dr. Lee, I hope this email finds you well. I am writing to request a reschedule of my interview for the Research Analyst position, which is scheduled for August 7th at 11:00 AM. Unfortunately, I have a crucial final exam for my Advanced Statistics course that conflicts with the interview time, and it is not possible to reschedule the exam. I apologize for the short notice and any inconvenience this may cause. I would be grateful if we could find an alternative time for the interview. I am available on August 9th at 10:00 AM, August 12th in the morning, or August 13th at any time, but I am happy to accommodate your schedule. Thank you for your understanding and consideration. I look forward to the opportunity to speak with you soon. Best regards, Sarah Kim
In conclusion, rescheduling an interview is not inherently negative if handled with care and professionalism.
By understanding the valid reasons to reschedule an interview and communicating clearly and respectfully with the employer, you can manage the situation without damaging your candidacy.
Remember, transparency and promptness are key —provide as much notice as possible and offer flexibility in finding a new time.
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Amanda Baker
Certified Professional Resume Writer
Amanda Baker is a Certified Professional Resume Writer (CPRW) and career coach with over a decade of experience crafting compelling resumes and career marketing tools. As a black resume writer, Amanda brings a distinctive perspective to her work, guided by her commitment to nurturing the next generation of job seekers. Her ultimate goal is to equip young professionals with the skills and knowledge to confidently navigate the competitive job market.
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IMAGES
COMMENTS
Add the job title to the subject line and first line of your email. Use the 3-paragraph cover letter format, but keep it short and snappy. Find resume keywords in the job ad. Include one big achievement relevant to the job. Expert Hint: Don't forget to attach your resume to the cover letter in your email!
1. Follow company instructions. Email cover letters can generally be sent in one of two ways: as an email attachment or as the body of your email. Before sending your cover letter, check the company's job application guidelines. Some companies prefer attachments, while others prefer them to be in the body of your email message.
You'll also need to ensure that you have a clear introduction, main body, and closing paragraph so that hiring managers can skim for and find the information they're looking for. 2. Be direct and to the point. When writing an email cover letter, the trick is to make it informative but short.
How to Format an Email Cover Letter . Address an Email Cover Letter: Make sure your cover letter and other materials get to the right place - and make a good impression when they get there. Email Cover Letter Subject Line Examples: The subject line is the first thing a hiring manager will see when they look at your email. Make yours count.
5. Express enthusiasm and a call to action. Conclude your email cover letter by reiterating your interest in the role and the company. Express your enthusiasm for the opportunity and provide a call to action, such as requesting an interview or discussing your qualifications further. .
Email has become a ubiquitous form of communication that is widely used in most industries. While email is mostly used to communicate with colleagues and clients, it has become an essential tool for job seekers looking to send their resumes to potential employers. Since the introduction of email, the traditional cover letter has undergone significant changes. Today, job seekers are expected to ...
6. The Cover Letter with H.E.A.R.T. HubSpot has a lot of H.E.A.R.T. — Humble, Empathetic, Adaptable, Remarkable, Transparent. Our Culture Code is the foundation of the company's culture, the driving force behind our mission to help millions grow better, and serves as the scaffolding for our hiring practices.
To write a perfect cover letter email for a job application, follow these steps: Use our email cover letter template. Apply a clear, strong subject line. Open with a proper greeting—address the hiring manager by their name. In the first sentence, explain why you're writing and what position you're targeting.
1. The professional cover letter. In this great cover letter example, the applicant landed an IT project management job by proving they had the required project management skills and experience while providing highlights from their career: Include hard numbers in your cover letter to impress the employer.
Write your cover letter in your email body and enclose only your CV. Right—. So you've seen a jaw-dropping job application email cover letter. Now, let's break down what makes this email format for cover letters so great. 1. Strong Subject Line: the Only Guarantee Your Email Cover Letter Gets Opened.
Add a clear subject line. Make the point of your email clear with a logical subject line - you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume. Choose a professional greeting. Think "Dear [name]," or even just " [name]," rather than "Hiya ...
How to Write a Cover Letter That Sounds Like You (and Gets Noticed) by. Elainy Mata. May 10, 2022. EM. Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata. Subscribe.
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
Like all good cover letters, this example starts by making a soft introduction and giving a little detail as to why the candidate could be a good fit for the role. Explain you're newly qualified The entry-level cover letter immediately addresses the elephant in the room — the lack of professional experience.
The Perfect Cover Letter Example Template. Salutation Dear [First name of hiring manager]/Dear [XYZ] Team. Introductory Paragraph Add your cover letter's introduction here. Give a brief description of who you are, what you specialise in, and what makes you apply for the position. Keep it to a maximum of 2-3 lines.
Here is a cover letter example using the provided template as a foundation: Ryan Jones 555-555-5555 [email protected] August 3, 2020 Alex Martin, Principal Kent High School 123 Main Street Kent, ID 67890 Dear Mr. Martin, My five years of teaching experience in public education plus my excellent communication skills make me an ideal fit for the 11th Grade Chemistry Teacher position at Kent ...
60+ Cover Letter Examples in 2024 [For All Professions] Top ↑ 21 Cover Letter Examples #1. Career Change Cover Letter Example #2. Recent Graduate Cover Letter Example #3. Middle Management Cover Letter Example #4. Business Manager Cover Letter Example #5. Ph.D. Cover Letter Example #6. Senior Executive Cover Letter Example #7.
A cover letter should include the following parts: Header. Salutation. Introduction. Body paragraph. Closing paragraph. Letter ending and signature. The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.
This guide will help you avoid any mistakes and write a strong cover letter that will catch the recruiter's attention. We also include cover letter examples. Generally speaking, you want to make your cover letter: easy to read for the recruiter; well-structured; typo-free; max 4 paragraphs/1 page long;
Victoria Hernandez 12 Maple Street Citytown, IL 60416 555-555-5555 [email protected]. July 20, 2024. James Smith Hiring Manager Citytown Therapy 35 Oak Avenue Citytown, IL 60416. Dear Mr. Smith, I was thrilled to see your ad for an occupational therapist at Citytown Therapy. I'm a licensed occupational therapist with five years of experience providing excellent care to patients ...
Don't panic! We've got examples of four types of cover letters below: a traditional cover letter, an impact cover letter, a writing sample cover letter, and a career change cover letter. So let's take a look at these examples, why they work, and how you can use them to craft your own. 1.
1. Begin by introducing yourself. To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2.
How To Start a Cover Letter Tips and strategies for starting a cover letter that immediately grabs the reader's attention. Cover Letter Introduction Tips; These resources provide additional guidance and examples to help you craft a cover letter that stands out. Feel free to explore them for more tips and inspiration. Good luck with your ...
Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals. Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position. Internship applications: Internships often require this document to understand your ...
Subject: Interest in [name of position] at [name of company]. Dear [hiring manager's name],. My name is ____, and I am a senior at ____.I recently came across the [name of position] opening at [name of company], and I wanted to express my strong interest in this opportunity.. As a self-motivated individual with experience as a [insert job or volunteer experience here], I believe I have the ...
Here's how you can structure your response: Share your primary inspirations.Be clear and concise. Use examples from your past work experiences that illustrate what motivates you. This makes your respond more concrete and believable.
Some recruiters will ask you to include a portfolio link, send the cover letter via email, ask you to answer specific questions, etc. Be sure to fully read the job post's requirements—you don't ...
While starting a cover letter correctly can grab the hiring manager's attention, your cover letter closing is where you reinforce your strongest selling points as a candidate. To accomplish this, when closing your cover letter, ensure you include the following three sections: To accomplish this, when closing your cover letter, ensure you include the following three sections:
College Application Resume Example Refer to this example when writing your own college application resume: Monika Paul Pune, Maharashtra | (91) 92544-59888 | [email protected] Summary I am a determined worker and a team player looking for opportunities to work in the domain of customer support. I am interested in fine-tuning my diverse skill-sets on the job before I apply for higher ...
Resume Examples Receptionist Resume Examples, Guidance, and Tips. Receptionists play a key role in any organization, as they often give the first impression ... by Alexandra Meyer Yesterday; Resume Examples 5 Fragrance Sales Associate Resume Examples for 2024. Crafting a standout resume for a fragrance sales associate is essential for ...