how to create resume for job application

How to Write The Perfect Resume in 2024 (With Examples)

The ultimate guide to learn how to quickly create a resume utilizing best practices to help you land your next job.

Introduction to writing a resume

We’ve all been there. You’re ready to apply for a new job or looking for a career change, and you haven’t updated your resume in quite some time. Or it’s your first job, and you’re not sure where to start. Resumes are a standard part of the job application process. Not having one - a good one - makes it very difficult to near impossible to land your dream job.

Unless you have some incredible connections that can help you bypass the interview stage, which is pretty rare, we highly recommend you give your resume a second look (or first!).

Beautiful resume templates to land your dream job

Why do you need a good resume?

Your resume is a way for you to market yourself and promote your career experience. Creating a resume lets hiring managers see how you'll bring value to their company.

It's important to know that your resume doesn't need to present all there is to know about you. It should summarize the most important aspects of your professional experience. As well as your education, interests and activities - when applicable. We recommend you tailor your resume to the position you're seeking. This means highlighting specific accomplishments and skills to the job you're applying for.

In this guide, we'll walk you through the following sections to help you craft the perfect resume:

• Understanding the basics of creating a resume
• Breaking down the resume layout and formats
• Maximizing information on your resume to provide the most value

What tools should you use to build your resume?

Tip: Use an online resume builder . Don't use Microsoft Word. Always use an online resume builder. You'll never have to worry about finding files and you can export your resume as a PDF.

So you’re ready to get started on your resume. The most obvious of choices is to open up Microsoft Word, create a new document and get writing. If you haven’t already done this before, formatting in Microsoft Word is a painful experience.

You'll end up with an ugly resume template that has poor legibility and incorrect margins. Or due to the lack of design options, you’ll end up with a resume that looks standard and boring. In both cases, the chances of potential employers overlooking your resume are pretty high!

Crazy isn’t it? You've spent years building job experience but have to use Microsoft Word to tell that story. And if you can’t navigate around complicated tools, it'll lead to poor results. You might miss the opportunity to land your dream job. That doesn’t sound fair, and it isn’t.

Why should you use a resume builder?

Luckily, there are other options that exist. We’ve created the fastest and easiest resume builder available online. With a variety of pre-existing templates that are professional and field-tested. And there’s no messing around with font sizes, margins or colors. We’ve taken care of all that for you.

The benefits of using an online resume builder like the one we’ve created are much higher. Here are some of the top reasons to use a resume builder:

• Hosting your resume online (in the cloud)
• This means you can access your resume at any time and anywhere. Your resume will always be available through our website. You'll never worry about having the right computer programs installed. Or finding files on a messy desktop.
• Creating unlimited resumes at no cost
• We manage it for you and make finding your resumes super easy, so you never have to worry about things getting lost. Go ahead and create unlimited versions of your resumes!
• High-quality resume designs
• This is where we specialize. Our design team has tested the exact elements required for perfecting resume templates. We sweat the details so you never have to. We’ve spent countless hours choosing the most appropriate font and color combinations. Including ones that pass the stress tests of relentless Applicant Tracking Systems (ATS).

The other benefits of using Easy Resume’s online resume builder are:

• Download your resume as a PDF. We recommend this file format so your resume always looks consistent.
• Share a direct link to your resume. We’ll even host it for you at no cost.
• Get exclusive access to guides, tutorials, and tips from career and industry professionals.

Understanding the 3 types of resume formats

Let’s break down the different types of resumes that employers generally look for.

• Reverse Chronological
• Combination

Tip: When in doubt, use a reverse chronological resume format. - About 95% of resumes use the reverse chronological format. Hiring managers are used to this as it lets employers see how your career has progressed.

1. Reverse Chronological Format

The most common is the Reverse Chronological format. It’s the most used and formatted to tell the story of your work experience in a chronological way. Employers prefer this format, as it gives them a historical overview of your career. Including the different job titles and responsibilities that you’ve had.

When should you use a reverse chronological resume template?

• You have had a lot of prior work experience. This means either the number of jobs or the amount of work experience you’ve had.
• You want to show how your career has progressed. For example, if you started as an associate and worked your way up to a senior-level position. The reverse-chronological format is a great way of showing your progression.

What if you have gaps between your work experience?

This is a very common question that we often receive. It’s usually in the form of:

“I’ve been out of work for 6-7 years after a certain life situation (i.e. having kids). The last job I had was in 2012, but recently I'm starting to apply for jobs again in 2019. What’s the right resume format for someone like me?”

First of all, no worries. This is a very common situation and happens with many people. As a hiring manager, having a gap like this can lead to questions and uncertainty about your resume. Which is why we recommend that you use a combination format.

2. Functional Format

The second type of resume format is the Functional or Skills-Based resume. This can be common for students and recent graduates starting to apply for their first job.

When should you use a functional / skills-based resume template?

• You’re a student or recent graduate applying for jobs for the first time with no prior work experience.
• You’re looking to make a career change.

Reasons why this is common for students and recent grads is due to their lack of prior experience. Given the fact that they’re starting to enter the workforce and apply for their first job. It’s well understood amongst employers that students won’t have a huge depth of work experience. There are other ways to let them know what you can help bring to the role you’re applying for by showcase the list of skills that you excel at.

It usually depends on the role you’re applying for. But there are some common ones that you can try to focus on like: Communication, Organization, Customer Driven, Effective Listener, Teamwork, etc.

What else can you add to your resume besides skills?

We recommend adding some extra activities for your career. Even if you haven’t attained any professional work experience yet. The few ways you can do that as a student is:

• Find internships
• Help volunteer at student-led or non-profit organizations
• Participate in extracurricular activities
• Take on side-projects

Not only will you have more examples of experience to show on your resume. You can show employers how much initiative and leadership you’ve performed on your own. This helps you stand out much better than a candidate who only lists generic skills.

For example, instead of only listing skills like:

• Communication
• Collaborative

An employer might prefer to move forward with a resume that looks like this:

• Summer Intern at XYZ
• Volunteered for non-profit at XYZ
• Ran student organization for XYZ

What if you’re unable to get any kind of experience?

Fear not, your chances towards landing your first job can still be within grasp. We recommend taking an approach that explains the skills you’ve acquired. And how you’ve applied them in real-world settings.

Here’s an example of adding depth to your skill sets:

• Demonstrated effective teamwork and leadership in various class projects by taking the initiative to organize group’s goals, objectives, and tasks.
• Received consistent praise and admiration from course professors and team members as being highly collaborative, an effective communicator and group leader with clear presentation skills and abilities.
• Organization
• Meticulous about even the smallest of details. Always taking the extra effort towards making sure that filenames, folder hierarchy and labeling are descriptive, versioned, tagged and easily discoverable.
• Received constant praise from past and present team members who were able to jump into any collaborative project and accurately trace back previous versions to see how decisions were made.

Do you see how this can be more effective than listing out a set of skills? Taking this approach will let employers know that you’re not only listing skills. But have also demonstrated how you were able to apply these skills and put them into action.

3. Combination Format

The final type of resume that we mentioned earlier is the Combination or Hybrid format. This combines concepts from both reverse chronological and functional/skills-based formats.

We recommend this format for jobs that expect relevant experience and technical skills. An example might be a Graphic Designer who has experience working in design agencies. As well as necessary skills like Branding, Sketching, Illustration, and Adobe Creative Suite.

Take a look at our in-depth guide on how to select the right resume format .

Choosing the best resume template

Now that we know which software to use and the most common resume formats, let’s break down the actual template. This is the make-or-break deal. Picking the right resume template can be the deciding factor if a hiring manager gives you a call. Or if they skip past your resume and never bother to read it.

Our mission here at Easy Resume is to make sure that never happens to you! We’re working hard to make sure your resume is high quality and presented in a way that will impress recruiters.

When speaking with hiring managers, we found that 78% of the time they skip your resume is because of the design. Again, we don’t think that’s fair.

Here’s a checklist to use for your resume

We always use this checklist whenever creating any new resume template.

Use a clear heading structure

Incorrect : Don’t make all headings and body copy the same size.

Correct: Do use typographic hierarchy by using varying heading sizes and font weights.

Use legible, friendly and professional font combinations

Incorrect : Don’t use quirky and eccentric fonts like comic sans or papyrus.

Correct : Do use professional fonts that are easy to read and familiar. Fonts like Georgia, Helvetica, Calibri, and Cambia.

Use an ample amount of spacing

Incorrect : Don’t go overboard with spacing. Using a lot of white-space might spark joy, but not when your resume becomes three pages long because of it.

Correct: Do keep your margins tight but spaced even enough that your text isn’t hugging the borders of the page.

Incorrect : Don’t try to write your entire life story with every single job responsibility you’ve ever had. Recruiters on average spend about 7-8 seconds skimming through resumes. If it's two pages, the chances of them not spending even more than 2-3 seconds reading the second page is pretty low.

Correct: Do keep your information brief, relevant, and clear. If you REALLY need another page, make sure it’s valuable information. Otherwise, choose the right template that can fit the most words on a single page.

Use bullet points

Incorrect : Don’t write very long paragraphs about your work experience. Remember, your resume is a summary and a brief overview of your career. Your resume is not an autobiography of everything you’ve ever done.

Correct: Do use 3-4 bullet points to briefly describe your responsibilities. Feel free to add more bullet points if you have worked at only one or two jobs to fill up some more space.

Overview for writing a resume

Whew, that was a lot of information. Let's quickly summarize what we've learned.

1) Always use an online resume builder, instead of Microsoft Word

• It’s always better to use an online tool instead of Microsoft Word.
• Creating a resume template on Easy Resume will allow you to access your resume at any time. And access to unlimited resumes and a great selection of professional design templates.

2) There are 3 types of resume formats

• Reverse Chronological -This is the most common. Use it if you have a lot of work experience and want to show your career progression over the years. ‍
• Functional - If you lack work experience, use this format to emphasize your skill set. It’s great for students or recent graduates entering the workforce for the first time. ‍
• Combination - If you have a lot of experience and a diverse skill set that is relevant to your job, use this advanced technique. For example, a web developer who has worked at a few technology startups. And has programming skills in languages like Python, PHP, and Javascript.

3) Follow our resume design guidelines

• Utilize clear heading hierarchy, don’t make all fonts the same size. This will help your resume be easy to parse. Remember, recruiters spend an average of 6 seconds scanning your resume. Highlight the most important sections! ‍
• Use legible fonts that are easy to read . Using professional fonts will make your resume more legible. Choose from fonts like Georgia, Calibri, Garamond, Arial, Helvetica, Cambria, Times New Roman, Verdana, Trebuchet, Gill Sans, and Tahoma
• ‍ Use white-space conservatively . If you rely too much on white-space, you might end up with a 2-3 page resume. Keep your margins tight but spaced evenly to make it easy on the eyes for the reader. ‍
• Use 1 page . As previously mentioned, hiring managers and recruiters spend an average of 6 seconds. They might look at hundreds of resumes and applications every week. The chances of them reading every single page from top to bottom is pretty slim. ‍
• Use limited amount of color depending on your industry. Hiring managers need to notice the right parts of your resume. Using the right amount of color on your resume can help. ‍
• se bullet points . As previously mentioned, hiring managers and recruiters spend an average of 6 seconds. They might look at hundreds of resumes and applications every week. The chances of them reading every single page from top to bottom is pretty slim.

Resume sections and details

Let’s take a closer look at the resume itself now. Resumes are typically broken down into the common sections:

Common sections to add on your resume

Resumes tend to have some common sections that employers are used to seeing. Here's a list of what's generally expected as best practice:

• Heading / Name
• Additional Contact Info
• Your Objective
• Your Education
• York Work Experiences
• Your Skills

Of course not all people are alike. There’s no one-size-fits-all model for resumes. Depending on your job, you might want to include more unique sections. Remember any information you include on your resume should have valuable insight into your experience. Employers want to know why you would be a great hire.

Other sections to include on your resume

If you don't have enough information for the sections described above, you can try to add some of these sections below. Keep in mind that you should only add it if it's relevant to the position you're applying for.

• Volunteering
• Achievements
• Organizations
• Certificates
• Publications

As you can see, there are many sections to add depth to your resume. So don’t be alarmed if you’re lacking skills or experiences, there are other ways to let employers learn of your potential.

Tip: Only add information that’s relevant to the job you’re applying for. As a best practice, always remember that the most valuable details is the information that recruiters are specifically looking for in the job description that you’re applying to.

Let’s break down each of these sections and how to add the most value to them.

Adding contact information

Information about yourself is a critical element for your resume. It provides a brief description of who you are, where you're based and how to get in touch with you.

The most necessary contact information to add on your resume

There are quite a few ways to add your contact details, but here's what's most necessary.

• Your First & Last Name . You may use a preferred name if that's what you'd rather go by. So for example, someone named "Robert" might prefer to go by a nickname like "Bob". You may also optionally include your middle name or initial. ‍
• Your Email Address. Your email address is necessary if employers want to be able to reach you. Email is generally the most common way that recruiters use to get in contact with applicants.

Always use a professional email address.

Incorrect : Don't use an email address that sounds like you're still in grade school. Something like [email protected] will not look professional on your resume.

Correct : If you don't already have one, create a professional email address with your name on a service like Gmail. An email like [email protected] sounds much more professional.

• Your Phone Number. Adding a phone number will let recruiters know that they can also reach you via phone call if that proves to be more convenient for them. If possible, use your work or cellphone number instead of your home number. ‍
• Your Location. Adding your location lets employers know that you'll be able to physically make it to work. It's preferred that you list your city and state. Some people like to add their full mailing address. However, based on our research, we learned that it's not always important to add in your entire street address.

Let employers know where you're based, not your exact address.

Incorrect : Don't list your entire mailing address like 305 Main St, Apt#25. It's not always necessary. If an employer needs to know your mailing address, ask them and only provide if required.

Correct : You can simply list your city state and sometimes zip code, for example: New York, NY 10010. This will let employers know that you live and work in this geographic location. If you need a work visa or are looking to relocate, be sure to call that out.

Secondary contact information to add on your resume

• Your Website or Blog. If you have a website or a blog, feel free to add it on your resume. Having a website can add to the professionalism of your experience.

Unnecessary contact information for your resume

• Your Photo or Headshot. Adding a photo to your resume is a bit of a controversial topic. While it's not always recommended, and most ATS (Applicant Tracking Systems) will ignore it - some countries like South Korea may prefer it. However, in most cases, it's not necessary. ‍
• Your Date of Birth. To avoid any kind of age-based discrimination, it's best to leave your birthday out of your resume.

Adding social media profiles

If you have accounts on social networks, you might want to include them depending on how relevant it is. This will let employers know that you're active and knowledgeable about commonly used platforms online.

• Linkedin is the most popular platform for networking amongst professionals. We recommend that you create a Linkedin profile if you don't already have one.
• If you use Twitter for professional reasons, adding your Twitter handle can be a good way to show off your personality and interests for topics that you like to talk about. However, if you use it purely for personal reasons, you shouldn't add it.

Tip: Only add social media profiles if they showcase your professional experience. Normally, you shouldn't add your personal social media profiles on your resume. Unless you're using social media networks like Facebook, Instagram, Pinterest to demonstrate your expertise and interests, there's no reason to include them on your resume. For example, if you're a web developer, you might want to include your Github or if you're a designer, you can include a link to your Behance portfolio.

Writing the perfect resume objective

Your resume summary or objective gives employers a very brief overview of your goal and what kind of position you're looking for. It should always be at the very top of the resume. Usually placed directly below your name and contact information. It's always important to leave a great first impression. Remember, hiring managers are spending only 6 seconds scanning your resume.

Here are the key pieces of information that your resume objective should include:

• Your Job Title = e.g. Server
• Your Experience (in years) = e.g. 10+ Years
• Your Achievements = e.g. Managed parties and events upwards of 250+ guests and maintained customer satisfaction rate above 98%
• Your Desired Goal = e.g. Looking for new opportunities to bring expertise to fine-dining establishments
• Your Desired Goal (Personalized) = e.g. Looking to gain new skills and further develop fine-dining expertise at an upscale establishment like Janes Riverside Restaurant

Personalizing your resume objective to the specific company you're applying for can be a great way to make a first impression. We highly recommend tailoring each resume objective to the specific job and company you're applying to.

Follow these tips to write a great resume objective

This checklist will help summarize your experience into a resume objective that leaves a good first impression.

Avoid writing your resume objective in first person.

Incorrect : I am a server and have lots of experience working in various restaurants. I love working with customers.

Correct : Dynamic and engaged server with over 10+ years of experience who loves to provide warm and friendly customer service.

Quantify your achievements.

Incorrect : I worked many catering events and parties, and provided good customer service.

Correct :  Managed parties and events upwards of 250+ guests and maintained customer satisfaction rate above 98%.

Be clear about your desired goal.

Incorrect : I'm looking for a new job to get better at managing people and stores.

Correct : Looking for new opportunities to further develop hospitality and personnel management experience at fine-dining restaurants.

Putting all this together, a bad example of a resume objective might be the following:

Bad example of a Registered Nurse's objective

I am an experienced registered nurse, that has worked at large hospitals with experience taking care of patients and providing medical expertise. I'm looking for a position to help grow my nursing career.

Let's turn that into a better example of a resume objective, based on our guidelines:

Good example of a Registered Nurse's objective

Experienced and veteran RN with 12+ years of experience taking care of patient health. Skilled in providing high quality patient care in ER situations under intense pressure. Hired and trained a staff of 27 nurses and nurse assistants. Looking for a new role to bring empathetic care to the patients at Lincoln Hospital.

Take a look at our guide on how to write a killer resume summary or resume objective to learn more.

Summarizing your job experience

Your resume experience section is the most important aspect of your entire resume. It's a summary of your career experience and progression that outlines your responsibilities and achievements.

This is the section that you'll most likely spend most of your time on. It's good practice to make sure you consistently jot down any new experiences you've had, even if you're not looking for a job.

For example, if you recently landed a $200,000 deal by bringing on a new client at your firm, write that down somewhere you can remember. Over time, you'll have dozens of bullet points you can copy over to your resume when you are ready for a new job.

Here's a simple example of work experience

Server, red lobster.

November 2018 - Present • New York, NY

• Greeted incoming guests and directed them to comfortable seating.
• Memorized and informed guests of daily menu specials.
• Made recommendations about food and beverages as well as other services provided by the restaurant.
• Provided exceptional and friendly customer service by taking food and beverage orders and entering them in our PoS system.
• Job Title = e.g. Server
• Company Name = e.g. Red Lobster
• Start & End Dates = e.g. November 2018 - Present
• Location = e.g. New York, NY
• Responsibilities & Tasks = e.g. Made recommendations and answered questions about our food, beverages and other restaurant functions and services.

This is a simple example, but it can be improved by adding more detail.

Follow these guidelines to really maximize your career experience

These principles will make your resume look more professional, relevant and attractive to hiring managers. This is where most job-seekers have the toughest time when writing their resume.

We highly recommend emphasizing your experience section with these guidelines:

• Focus on achievements and outcomes. Instead of just writing about all of the tasks you did. Try your best to quantify some of the most key and impactful achievements you've made at the company. Using actionable verbs can help. ‍
• Use keywords from the job description. If you're applying to multiple jobs, make sure you tailor each resume to the job description . A great way to tailor your resume is to use keywords from the job description itself. Not only will this feel more relevant to recruiters, but it significantly increases the chances of your resume passing an ATS which scans for common keywords. ‍
• List only key responsibilities. Your experience section isn't meant to be a huge list of every single task you've ever done. Try to narrow your responsibilities to the ones that most relevant ones.

Here's a better example of work experience

• Implemented Happy Hour pre-dinner special that drove an extra $7,500 in weekly revenue.
• Trained and onboarded 6 servers to help increase waitstaff.
• Promoted to Team Lead after receiving exceptional feedback from repeat customers.
• Made food recommendations to customers that helped increase ordering by up to 15% for select items.

Adding skills to your resume

Showcasing skills on your resume lets employers understand the variety of your strengths. While skill sets can vary, the best approach is to use keywords from the job description to show how your skills are relevant.

In general, there are two types of skills you should consider adding to your resume.

• Soft or Transferable Skills
• Hard or Technical Skills

What are soft skills?

Soft skills (sometimes known as "transferable skills") are self-developed skills that will be valuable to employers to many different types of jobs. Some examples of these include communication, teamwork, organization and leadership. Listing soft skills is recommended if you're thinking about a career change where your skills would serve both industries.

For example, there might be a job that requires candidates to be very strong in teamwork skills. If you’ve worked in team settings, and enjoy collaborating with other group members, this is a skill that you might want to call out.

Here's a list of common soft skills:

• Taking Initiative
• Problem Solving
• Attention to Detail
• Collaboration
• Time Management
• Critical Thinking
• Decision Making
• Presentation
• Facilitation

What are hard skills?

Hard skills (also known as "technical skills") are specific skills that are learned to perform a certain task or master a craft. These skills are often completed during your job, and sometimes require specific education or training to learn and master. For example, some technical skills can include computers or hardware for jobs like a Web Developer or an IT person.

Adding technical skills to your resume will let employers know how you can solve different challenges using these skills you've acquired. We recommend using your career experience, as described above, to show real examples of how you applied your hard skills at your job. Make sure to keep them relevant to the job you're applying for.

Here's a list of hard skills for specific roles:

Web Developer

• Ruby on Rails
• HTML & CSS
• Cross Browser Testing

Graphic Designer

• Adobe Photoshop
• Adobe InDesign
• Adobe Illustrator
• Wireframing

Data Analyst

• Database Management
• Google Analytics
• Microsoft Excel

We have come up with a list of over 100 skills that you can include on your resume .

Listing your education

The education section of your resume is an important call-out for showing your school experience and the degree(s) you've received. It's important that the education section of your resume is relevant to fit the position you're applying for.

Here's an example of the information you should add for your education.

• School / University Name = e.g. Harvard University
• Degree & Major = e.g. B.F.A in Arts & Literature
• Minor = e.g. Minor in Spanish
• Years Attended = e.g. Fall 2004 to Spring 2008
• GPA ( optional ) = e.g. 3.8/4.0 GPA
• Honors ( optional ) = e.g. Magna Cum Laude

The most important information to include is your degree (multiple if you have more than one), the schools you attended and during which dates. If relevant, providing more specific pieces of information like your major and minor can also help.

Tip: Always be truthful on your resume. It's not worth lying on your resume. Employers will quickly find out whether you're telling the truth or lying during an interview if they ask specific questions that you are unable to answer. Same goes for your Education. Employers can request a transcript to verify that your school information is correct.

You'll notice we also added GPA and Honors as optional. For GPA, it's not necessary nor required, and should be generally avoided unless you have a high GPA (greater than 3.8). Adding honors and achievements is also likely to be ignored by recruiters. Only add it if you have plenty of extra space on your resume. Otherwise save that space for more important and relevant information.

Additional sections for your resume

Now that we've learned about the most important sections to add on your resume, let's explore some other ways to demonstrate your full potential to future employers.

Remember, there's no one-size-fits-all model. Every person, every situation and every job is different. Your resume should be tailored based on a variety of these circumstances.

Here are some sections you can include on your resume:

Keep in mind, that you should only add these sections if 1) you have extra space or 2) it's very relevant to the job you're applying for.

• Hobbies & Interests. This is a great way to show off your individual personality. Employers often care about maintaining company culture. Showcasing your different hobbies and interests can be a great way for them to get to know you, before even meeting you! Our advice on how to include hobbies on your resumes will be helpful.
• Languages. Do you speak multiple languages? This is a skill that can become useful, even if it isn't required for the job. When listing languages, you may also write a proficiency level (native, fluent, basic) to show how skilled you are at communicating in that language. ‍
• Volunteering Experience. If you spend time volunteering at different organizations, this can demonstrate to future employers that you're mission-driven and passionate about solving problems for others. If you're a student, acquiring volunteer experience can be a great way to substitute (with real impact!) for any lack of work experience. ‍
• Certifications & Awards. Have you received any certifications and awards that celebrates achievements you've made in your career? If it's relevant to the job you're applying to, then this could be a great way to level up your expertise and skills. Take a look at our guide on including achievements and awards on your resume as well as including certifications on your resumes.

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How to Write a Resume for Today’s Job Market

To get more job interviews, you must create a resume that is optimized for applicant tracking systems (ATS). Learn how in this step-by-step guide.

Customers Interviewed by:

Learning how to write a resume is a crucial skill for job seekers—it’s how you market yourself to potential employers.

A well-crafted resume summarizes your professional experience, skills, and achievements. It should grab the hiring manager’s attention and show them them why:

• You’re the perfect match for the job.
• The skills you have will make the company money.
• You’re qualified to solve the company’s problems.
• You’ll be worth your salary.
• Your accomplishments can be measured and verified.

But in today’s job market, it’s not enough to write an effective resume. You must also tailor each one to the job you’re applying for. Why? Because most companies today use applicant tracking systems, or ATS, to sort and filter the large volume of resumes they receive.

If you’re resume doesn’t contain the specific keywords hiring managers are searching for, it won’t be found—even if you’re qualified for the job!

In this guide, you’ll learn how to write a resume that stands out in today’s job market. We’ll show you how to present yourself as the ideal candidate, highlight the skills that will benefit potential employers, and ensure your resume is compatible with ATS.

How to write a resume that gets interviews

Here’s a quick overview of the basic steps for writing a professional resume. Follow these steps to make your resume clear, concise, and appealing.

Gather all relevant data about your work experience, skills, achievements, and education.

Select a format that’s right for you, whether it’s chronological, functional, or hybrid., clearly list your name, phone number, email, and key social media profiles., create a compelling headline that includes the job title you’re applying for., write a brief statement that summarizes your key achievements and value you offer., list the skills you have that align closely with the job requirements., detail your past job roles, responsibilities, and accomplishments., include your educational degrees, certifications, and relevant training., showcase any relevant honors, awards, and volunteer work., tailor your resume by focusing on the experiences and skills that are most relevant to the job..

Before you start working on your resume, remember that your resume is not your biography. You’re not telling the story of your life. Instead, your resume should be a targeted document meant to showcase the skills and experiences that match the job you want .

This means that if something is not relevant to your targeted job, leave it out . With this in mind, let’s start building your resume!

1. Gather your essential information before you start

Before diving into the actual resume writing, it’s crucial to collect all the necessary information you’ll need. This preparatory step ensures that the resume writing process is smooth and that you don’t miss any important details.

• Significant achievements : List standout accomplishments from previous roles that demonstrate your contributions and successes.
• Skills : Compile a list of your soft, hard, and technical skills that align with those required by the job you’re targeting.
• Employment history : Provide detailed information about past employers, including their names, your dates of employment, locations, job titles, and a clear description of your duties.
• Education : Document your academic qualifications like college degrees, certifications, or licenses that prove your expertise in relevant fields.
• Volunteer work : Include any voluntary engagements where you developed skills pertinent to the job you are seeking.
• Awards and honors : Mention any notable recognitions you’ve received that underscore your exceptional talents and commitment.

When you gather your information, include everything you can think of. You can cut information that’s not relevant to a specific job later.

2. Choose a resume format that’s right for you

A  resume format  is the way you organize, or lay out, your information. There is no one-size fits all resume format. Instead, there are three different types of formats to choose from – chronological, functional, and hybrid. Which format you choose depends on your particular situation.

The chronological resume format

This is the most traditional resume format, especially for job seekers with lots of relevant experience.

The chronological resume format lists your work history in reverse chronological order , with your most recent jobs listed first. Your skills and education should come after your work history in this format.

• Have a strong work history showing steady career growth without significant employment gaps.
• Are staying in the same field and want to highlight your experience and advancements within that field.
• Want to highlight career progression and professional achievements over time.

The functional resume format

This resume format focuses on your skills rather than your work history. It helps you downplay your lack of experience in a particular field.

In this format, your skills and education should be emphasized over your work history.

• Are changing careers and want to emphasize transferable skills over past job titles.
• Have gaps in employment and want to focus on skills rather than work experience.
• Are new to the workforce and want to highlight skills, coursework, and internships.

NOTE : Generally speaking, we don’t recommend the functional resume format . Recruiters want to see some kind of work history. Instead of the functional format, try the next resume format—the hybrid.

The hybrid resume format

A hybrid resume is a combination of the chronological resume and the functional resume. It showcases both your work history and your skills.

In this format, your skills comes before your work history. But your work history is still the heart of your resume, just like in the chronological format.

• Have lots of skills that are relevant to the job you are targeting.
• Are climbing the career ladder within the same field.
• Are changing roles within the same industry and want to highlight your relevant skills.

We like the hybrid resume  because it offers the best of both worlds, combining the strengths of the chronological and the functional resume formats.

3. Put your contact information at the top of your resume

This section might appear simple, but it’s important. If hiring managers can’t contact you, you won’t get an interview.

• Phone number
• Location (City, State, Zip Code)
• Email Address
• LinkedIn profile URL

It’s surprising how often job seekers forget a crucial piece of contact information. Double-check to make sure it’s as easy as possible for recruiters to contact you for a job interview.

Here’s an example:

Contact information do’s and don’ts

• Include your full name, including your middle initial.
• Include a link to your professional website or online portfolio.
• Create a strong LinkedIn profile and be sure to include the URL on your resume.
• Don’t write your full address; only your city, state, and zip code.
• Don’t include a work phone number; only your personal number.
• Don’t add a photo of yourself . This can lead to bias or discrimination.

4. Create a compelling resume headline

Your resume headline comes right after your contact information. At the very least, your headline should clearly identify the title of the job you’re applying for.

Is putting the job title in the headline necessary? Yes! “Think of your resume as a maze,” says resume expert Laura DeCarlo . “It has to have a visible entrance or no one would ever get started.” Without a headline, “the prospective employer won’t know for which position you are applying.”

Your headline can also include years of experience and key qualifications. Here’s an example:

Resume headline do’s and don’ts

• Tailor your headline to each job you apply for.
• Keep your headline under ten words to make sure it packs a punch.
• Position yourself as an expert in your field.
• Don’t use clichés such as “hard worker” or “team player.” Be specific.
• Don’t be too salesy. Focus on giving a snapshot of your skills and experience.
• Don’t make your headline too long. Cut to the chase.

5. Write your resume summary

A resume summary is a brief paragraph that provides an overview of your qualifications for the role you’re applying for. Most expert resume writers today highly recommend using a summary.

“One of the most common mistakes I see in resumes is the absence of a targeted introductory paragraph at the beginning of the resume,” says career coach Suzanne Berger . “Keep in mind that recruiters or hiring managers only spend 10 to 20 seconds reviewing your resume, so it is important to make an impact from the start.”

As you can see from the following example, your summary goes right under your resume headline:

Your resume summary should include a concise overview of your key qualifications, professional achievements, and skills that are relevant to the job you are applying for.

Here’s a formula you can use to write your summary, followed by an example:

[Your Professional Title] with [Years of Experience] years of experience. Proven track record in [Top Achievement 1] and [Top Achievement 2] . Skilled in [Skill 1] , [Skill 2] , and [Skill 3] . Known for [Unique Value or Strength] .

Marketing Manager with 8 years of experience . Proven track record in increasing online engagement by 40% and boosting lead generation by 30% . Skilled in content creation, data analysis, and strategic planning . Known for exceptional organizational skills and the ability to manage and inspire teams to exceed corporate objectives .

Resume summary do’s and don’ts

• Use numbers to show that you are able to produce tangible outcomes.
• Incorporate keywords from the job description whenever possible.
• Write your resume summary last because you’ll then have a fuller picture of your experiences and skills.
• Don’t just list your job duties; instead focus on your accomplishments.
• Don’t use personal pronouns (I, me, or my).
• Don’t make your summary too long; keep it to no more than 3-4 sentences.

6. Create your skills section

When we talk about keywords, we are mostly talking about skills .

There are two main types of skills— hard and soft . Hard skills are specific abilities you learn through education or training, like using certain software or speaking a foreign language. Soft skills are more about how you work and interact with others, such as teamwork, communication , and flexibility.

You should place your skills section under your resume summary. List your skill set using bullet points, either in columns or in a bullet-point format. Try to include 10 to 20 key skills in this section.

IMPORTANT! The way the same skill is worded in a job description can vary from company to company. This is why it’s crucial to tailor each resume to the job you’re applying to.

For example, here are three different ways of listing essentially the same skill:

• Customer Service
• Client Relations
• Customer Support

If the job description lists “customer support” and you have “customer service” on your resume, the hiring manager might not find your resume when searching through the ATS database — even though you do have that skill.

To make sure you’re using the right keyword skills, run your resume through Jobscan’s resume scanner . It compares your resume to the job description and tells you which skills to use.

You’ll also receive a resume score which tells you how closely your resume matches the job description. The higher your score the more likely you are to get an interview. Here’s an example of the report you’ll receive from the resume scanner:

The skills in red are missing from the resume. Add them to increase the resume score. You can read more about Jobscan’s resume scanner and how to try it for free here .

7. Create a compelling work history section

Now it’s time to get to the heart of your resume – the  work experience  section. This is the section employers will spend the most time looking at when they consider your resume.

Why is this section so critical? Because it’s where you provide the proof to support what you said about yourself in your resume headline, summary, and skills section.

Each job should include the following information and be listed in reverse-chronological order (latest job first).

• Company name and location – Include the full name of the company you worked for followed by the city and state of its location.
• Job title – Be as specific as possible to ensure that employers know exactly what your role was within the company.
• Start and end dates – Include the month and year for each position. If you only list the year, it may appear as though you are omitting information.
• Achievements and responsibilities – These can be listed using bullet points. Include hard numbers and metrics wherever possible.

One of the biggest mistakes people make when writing a resume is only listing their job responsibilities. These are tasks that you’re expected to perform as part of your job.

Listing your job responsibilities gives a potential employer an idea of what you did day-to-day. But it doesn’t reveal  how well you did it.

This is why it’s important to highlight your specific accomplishments. For example, if you increased sales, reduced costs, or implemented new processes or technologies, be sure to mention these accomplishments.

Here’s an example of a work experience section with measurable achievements :

To write strong bullet points for your work experience section, use Jobscan’s AI-powered bullet point generator. It creates bullet points based on the skills in the job description, highlighting your relevant qualifications. Try it for free here .

Work experience do’s and don’ts

• Use numbers to quantify your achievements whenever possible.
• Use action verbs to describe how you did something.
• Use the mm/yyyy format for resume dates .
• Don’t list more than 10 years of work experience unless it’s highly relevant.
• Don’t use the passive phrase “responsible for.” Instead, use active voice.
• Don’t list every single task you worked on; include only the most relevant.

8. Create your education and certification section

Your education section should appear after your work experience. If you’re applying to a job that requires extensive education (like medicine, law, or academia), you’ll need to be more detailed. But most job seekers can get away with providing only the following information on their resume:

• Name of the degree/certification: Write the full name of the degree or certification. Use commonly accepted abbreviations (e.g., B.A. in English, MBA, PMP).
• Institution name: Include the name of the university or institution that awarded the degree or certification.
• Location (optional): List the city and state if the location is relevant to the job or if the institution is well-known.
• Graduation date: Mention the month and year of graduation. For certifications, you can also include an expiration date if applicable.

Here’s an example of an education section on a resume:

Education section do’s and don’ts

• Bold your degree so that it stands out.
• List your education in reverse-chronological order.
• Include any relevant coursework, skills training, licenses, and certifications .
• Don’t mention your high school if you have a college degree.
• Don’t disclose your GPA unless you graduated recently and had a very impressive academic career (3.5 GPA plus).
• Don’t list an advanced degree if the job doesn’t require it.

9. Showcase honors, awards, and volunteer work

The key to this section is to only include honors and awards that are relevant to the job you’re applying to.

This can get a little tricky because if you do have honors or awards that are highly relevant, consider including them in your summary section. Otherwise, hiring managers might miss them if you only list them at the bottom of your resume.

If you have any  volunteer experience , it’s generally a good idea to add it to your resume.

According to a LinkedIn survey , 20% of employers say they have hired a candidate because of their volunteer experience. The survey also showed that job seekers who volunteer are 27% more likely to be hired than non-volunteers!

• The name of the organization.
• The dates of your service.
• A brief description of your duties and responsibilities.

Here’s an example of what this section of your resume can look like:

10. How can you tailor your resume to a specific job position?

Tailoring your resume to each specific job is not just recommended; it’s imperative . This is because most companies today use ATS computer software to manage and filter the enormous amount of resumes they receive.

When you submit your resume, it goes into an ATS database . Hiring managers search the ATS database for suitable resumes by typing keywords, or skills, into the ATS search bar. If your resume contains these keywords it will be found. If it doesn’t contain the right keywords, your resume will remain in the ATS database, unseen.

To tailor your resume, you must first read the job description. This is where you’ll find the keywords to add to your resume. Make sure you add those keywords exactly as they are written in the job description .

Unfortunately, tailoring each resume to the job description takes time and effort. The best way to speed up this process is to use an online tool like Jobscan’s resume scanner .

Just paste in your resume and the job description and click scan. You’ll receive a match report telling you how closely your resume matches the job ad. The report also tells you exactly which keywords to add to your resume to optimize it for the ATS. Try the scanner for free below:

Effective resume formatting tips

Properly formatting your resume makes it easy for hiring managers to find what they’re looking for. At the same time, good formatting helps the ATS understand your resume.

Remember, if the ATS can’t read your resume you won’t get the job!

Choose a professional, easy-to-read font like Arial, Calibri, or Times New Roman in size 10 to 12 for text and 14 to 16 for headings.

Clearly distinguish section headings with a larger font size, bold text, or underlining to guide the reader’s eye effectively through your resume., set your margins to at least 0.7 inches all around, ensuring that your resume looks balanced and does not appear overcrowded., avoid complex graphics, tables, headers, and footers, which can confuse ats software., break up blocks of text. a paragraph should never be longer than 5 lines., use standard headings like “work experience,” “education,” and “skills.” these are immediately recognizable to both hiring managers and ats., use the same style of bullets, text alignment, and line spacing throughout your document., align your text to the left. right-aligned or justified text can create irregular spacing between words, making your resume harder to read., save your resume file as a pdf to preserve your formatting across different platforms., proofread carefully one grammatical error can ruin your chances of getting a job., how to write a resume for students with no experience.

Creating a good resume without any work experience might seem tough, but you can still make a strong impression on employers by highlighting your skills and activities. Here’s how:

• Focus on your education : Put your education section at the top. Include details like your degree, major, relevant coursework, academic honors, and GPA if it’s above average.
• Include extracurricular activities : List any activities outside of class, like clubs, sports, or student government. Mention any leadership roles or responsibilities you’ve had.
• Add volunteer work and internships : Don’t forget to include volunteer positions, internships, or community service. These experiences show your willingness to work and learn.
• Highlight projects and academic achievements : Talk about any major projects or research you’ve done, especially if they relate to the job you want. Describe what you did and what you achieved.
• Skills section : Make a list of your skills, including technical skills (like computer software) and soft skills (like teamwork and communication).
• Professional summary : Start with a short summary that explains your career goals and your best qualities. Make it clear why you’d be a great fit for the job.

Here’s a sample of a resume for students with no experience:

How to match your cover letter to your resume

Matching your cover letter with your resume helps create a polished and cohesive application. Here’s how:

• Consistent formatting : Use the same font, header, and layout from your resume for your cover letter. This helps create a professional and unified appearance.
• Use similar language : Pick out key skills and phrases from your resume and include them in your cover letter. This reinforces your qualifications and aligns your application with the job requirements.
• Expand on key points : Choose one or two major achievements listed on your resume and elaborate on them in your cover letter. Explain how these experiences have equipped you for the job.
• Keep the tone the same : If your resume is formal, your cover letter should be too. If it’s more casual, your cover letter can be less formal as well.
• Address the job’s needs : Demonstrate how your experiences make you a good fit for the job. Show that you understand what the job involves and explain why you’re the right candidate.
• End with a call to action : Conclude by expressing your enthusiasm for the role and suggesting they look at your resume for more details. Ask them to contact you for an interview.

When you’re done writing your cover letter, run it through Jobscan’s  cover letter checker . This tool will tell you how to improve your cover letter. 

Hate writing cover letters? Use Jobscan’s  cover letter builder . This tool uses AI technology to generate an ATS-friendly cover letter with just one click.

10 standout resume examples to inspire you

These samples showcase a variety of styles and formats suited for different industries and career stages, giving you ideas on how to write a resume.

1. Sales manager resume example

2. Accountant resume example

3. Recruiter resume example

4. Bookkeeper resume sample

5. Digital marketing resume example

6. Teacher resume example

7. Customer service resume example

8. Office assistant resume example

9. Operations manager resume example

10. Technical writer resume example

Key takeaways

• Optimize for ATS : Today’s resumes must be tailored to pass through Applicant Tracking Systems (ATS) by including specific keywords related to the job you’re applying for. This ensures your resume is seen by hiring managers.
• Tailored Resumes : Each resume should be customized to the job description, emphasizing relevant experiences and skills. This enhances your chances of standing out in a competitive job market.
• Resume Formats : Choose between chronological, functional, or hybrid formats based on your career history and the job requirements. Chronological is suitable for those with a strong, relevant job history; functional is best for career changers or those with gaps in employment; hybrid combines the strengths of both.
• Essential Elements : A resume should include a clear headline, a compelling summary, a detailed work history, relevant skills, and educational credentials. Each section should be crafted to showcase your qualifications and fit for the role.
• Skills and Keywords : Highlight both hard and soft skills that are directly relevant to the job. Using precise keywords from the job description in your resume ensures compatibility with ATS and increases the likelihood of your resume being selected.
• Quantifiable Achievements : Where possible, use metrics to quantify your accomplishments. This provides concrete evidence of your capabilities and impact in previous roles.
• Additional Sections : Including volunteer work, awards, and certifications can differentiate your resume. Ensure these are relevant to the job to keep the resume focused and impactful.
• Resume Building Tools : Utilize tools like resume builders and scanners (e.g., Jobscan) to construct a resume that matches job descriptions and optimizes for ATS, saving time and improving effectiveness.
• Format and Proofread : Proper formatting and thorough proofreading are essential to maintain professionalism. Ensure the resume is easy to read and free from errors, which can detract from your credibility.

Beginners can use the chronological format if they have some work experience, even if it’s part-time jobs, internships, or volunteer work. However, if a beginner has little to no work experience, a functional format might be better. Include essential resume sections like contact information, a summary, education, and any relevant work experience or skills. Tailor your resume to the job by incorporating keywords from the job description. If you lack work experience, emphasize volunteer work, internships, and extracurricular activities that demonstrate your skills and commitment. Always proofread for errors before submitting your resume.

To make your resume stand out to recruiters, start by tailoring it specifically for each job application, incorporating keywords from the job description to align closely with the requirements. Highlight your achievements by quantifying them with specific numbers and outcomes, such as “increased sales by 20%” or “reduced processing time by 30%,” to demonstrate measurable success. Begin with a compelling professional summary that succinctly outlines your key qualifications and what you bring to the role, clearly establishing why you are the ideal candidate. Ensure your resume has a clean and professional layout, with logical sections and easy-to-read fonts, to facilitate quick review and make a strong first impression.

1) Gather information 2) Choose a format 3) Write contact information 4) Craft a headline and summary 5) Detail your experience and education 6) Highlight skills 7) Add additional sections 8) Tailor for the job 9) Proofread and edit 10) Finalize and save

To create a resume with no work experience , start with a functional format that emphasizes your skills and education. Begin with a strong summary statement that highlights your career goals and key skills. Place your education section prominently, including any relevant coursework or projects. List both hard and soft skills applicable to the job, and include any internships, volunteer work, or extracurricular activities that demonstrate your abilities and work ethic. Mention any significant projects or achievements, especially those relevant to your desired job. Also, include any professional affiliations that show your interest in the industry. Ensure the resume is well-organized and clearly formatted to highlight your qualifications effectively.

Use Jobscan’s resume builder , which is specifically designed to help you craft an AI resume that is both appealing to hiring managers and optimized for Applicant Tracking Systems (ATS). This tool provides templates and real-time content suggestions, helping you tailor your resume effectively for each job application. You can also use ChatGPT to write a resume for free . Just be sure to edit and personalize the results you get.

1) Log into your Google account, go to Google Docs, and either start a new document or use the template gallery. Jobscan also offers free Google Docs resume templates . 2) Select a resume template that fits the job you’re applying for from the template gallery. 3) Replace the template’s placeholder text with your personal information, including contact details, educational background, work experience, and skills. 4) Tailor the content to the job by adding relevant keywords from the job description and adjusting the format—like fonts and spacing—for clarity and appeal. 5) Double-check your resume for any errors and consider having someone else review it too. 6) Once satisfied, download your resume as a PDF or DOCX file , or share it directly via email or a shareable link.

1) Start the program and select “New” from the file menu to access templates. 2) Type “resume” in the template search bar to see available resume designs. 3) Choose a template that suits your needs, then replace the placeholder text with your personal details, including work experience, education, and skills. 4) Adjust the content to match the job description, using relevant keywords and highlighting your qualifications. 5) Modify font size, style, and colors to ensure the resume is clean and professional. 6) Check for any errors, and consider having someone else review it. 7) Save your resume as a PDF to maintain formatting and make sharing easy. 8) Print for physical submissions or save digitally for online applications.

In 2024, resumes should be designed for clarity and ATS compatibility . Start with a professional layout that includes plenty of white space and a logical structure. The top should have your contact information—just your name, phone number, email, and LinkedIn URL , omitting a full address for privacy. Follow this with a concise professional summary, then list your work experience, skills, and education. The format should ensure easy readability for both human recruiters and Applicant Tracking Systems, emphasizing a clean design without complex graphics or tables that could confuse the ATS software.

Choosing the right resume format depends on your career background: Chronological: Lists your work history in reverse chronological order, ideal for those with a solid work history. Functional: Focuses on skills rather than work history, suitable for career changers or those with gaps in employment. Combination: Mixes elements of both chronological and functional formats, highlighting skills followed by work history in reverse order. Good for those with significant skills and experiences.

The number of jobs you should include on your resume depends on your experience level and relevance to the role. Typically, if you’re early in your career with less than 10 years of experience, aim for 2-3 recent and relevant positions. For mid-career professionals, around 3-4 positions spanning the last 10-15 years is common. Experienced professionals may include the most pertinent roles from their extensive history, focusing on the past 10-15 years. Ensure each listed job directly relates to the position you’re applying for, prioritizing relevancy over quantity to present a focused and impactful resume.

A resume should typically be one to two pages long, with rare exceptions for highly experienced individuals or those in certain industries. Aim to keep it concise and focused on highlighting your most relevant qualifications and experiences for the position you’re applying for.

AI and machine learning have revolutionized resume screening by automating the process. Applicant Tracking Systems (ATS) use these technologies to quickly analyze resumes, searching for relevant keywords and qualifications. This saves recruiters time and ensures a more efficient screening process, helping them identify top candidates more effectively.

When writing a resume summary with no experience, focus on your education, relevant skills, and career goals. Highlight any coursework, projects, or extracurricular activities that demonstrate skills applicable to the job. Emphasize your enthusiasm, work ethic, and eagerness to learn. Keep it concise and impactful, showcasing how your background aligns with the position and company’s needs.

Crafting a simple resume involves starting with your contact information, followed by a brief summary statement. List your work experience, education, and relevant skills, ensuring consistency in formatting. Consider including optional sections like volunteer experience or honors/awards. Proofread carefully and tailor your resume to each job application.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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Resume Examples for 2024 & Guides for Any Job [90+ Examples]

In today’s competitive job market, having an impactful resume is more essential than ever. 

However, many job seekers struggle to craft a resume that effectively highlights their skills and experience and, in turn, misses out on potential job opportunities. 

This is where our extensive library of resume examples comes in. 

By looking at examples of resumes for different industries and professions, you can gain great insight into what works and what doesn’t, get inspired to present your own qualifications, and stand out from the competition.

Let’s dive in!

15+ Resume Examples

#1. architect resume example.

Here’s what this architect resume example does right:

• Lists related experience. This resume highlights the relevant professional experience the candidate gained in the field during their internship.
• Mentions achievements and responsibilities. The candidate backs up their claims by going into detail about their achievements and responsibilities. 
• Focus on personal projects. By dedicating a section to their personal projects, this candidate makes up for their lack of work experience and shows off their dedication to the industry. 

#2. Business Resume Example

Here’s what this business-related resume example does right:

• Prioritizes work experience. The work experience section is arguably the most important section in every resume, which is why this candidate has given it a priority by giving it enough resume space and going into detail about their previous positions. 
• Highlights accomplishments. To make their professional experience even more impactful, this candidate has supported all their claims with quantifiable achievements. 
• Lists the right optional sections . The candidate adds more value to their resume by including the organizations, honors, and conferences as optional sections.

#3. Computer Science Resume Example

Here’s what this computer science resume does right: 

• Prioritizes technical skills. Technical skills are essential when it comes to IT-related roles, which is why this candidate has prioritized them over soft skills.
• Keeps the education section concise. With such extensive professional experience in the field, the candidate has opted to keep their education section short.
• Lists relevant social media profiles. Listing websites like GitHub and LinkedIn is a great way to provide recruiters with additional information about your skills.

#4. Data Analyst Resume Example

Here’s what this data analyst resume does right: 

• Includes a strong resume summary . This candidate showcases their key skills and qualifications from the get-go, which is much more likely to get recruiters to read their resumes from start to finish.
• Highlights technical skills. Data analysts work with “big data,” so this candidate prioritizes their quantitative and technical skills over other resume sections.
• Lists relevant professional certifications . The resume lists the candidate’s most noteworthy professional certificates.

#5. College Resume Example

Here’s what this college resume example does right: 

• Lists relevant social media profiles. By including their Medium and LinkedIn accounts, this candidate gives the hiring manager a chance to know them more professionally. 
• Highlights achievements . Although they lack work experience, the candidate has listed everything they’ve achieved during their academic career, thus showing they’re a promising candidate. 
• Mentions the right optional sections. Adding hobbies and interests and foreign languages to a resume is a huge plus for a candidate with no work experience.

#6. Customer Service Resume Example

Here’s what this customer service resume does right: 

• Includes both soft and hard skills . Customer service roles require a mix of soft and hard skills, so this candidate has listed both. 
• Mentions quantifiable achievements. To make their achievements more impressive, the candidate has backed up their work achievements with data and numbers. 
• Lists foreign language skills. Foreign languages are a huge plus when you’re working in customer service and this resume does a good job highlighting the candidate’s foreign language skills. 

#7. Digital Marketing Resume Example

Here’s what this digital marketing resume does right: 

• Follows the reverse chronological format . This format is the most popular one worldwide and is easily the safest choice.
• Grabs attention with a resume summary. In a single glance, the recruiter can tell that the candidate is a digital marketing professional with the right amount of experience.
• Lists relevant skills. The digital marketing specialist resume above lists in-demand marketing skills like Google Ads, SEO, and others.

#8. Graduate Resume Example

Here’s what this graduate resume example does right:

• Starts off with a well-written resume objective . The resume objective does a great job of showing off the candidate’s promise and industry-related experience. 
• Includes work experience. The candidate has gained professional experience while they were a student and they’ve made sure to include that in their resume. 
• Takes advantage of optional sections. Sections like volunteer experience, and personal projects and achievements can help make up for the lack of extensive experience in the industry. 

#9. HR Resume Example

Here’s what this human resources resume example does right: 

• Follows the right format. The reverse chronological format lists the candidate’s latest experience and achievements first, which is exactly what recruiters want to see. 
• Highlights professional experience. With so many years in the industry, this candidate has dedicated the biggest part of their resume to their work history. 
• Includes courses and certificates. To make their achievements even more impressive, the candidate has included all their courses and certifications. 

#10. Medical Assistant Resume Example

Here’s what this medical assistant resume example does right: 

• Starts off with a memorable resume summary. The candidate lists their years of experience, skills, and passion for the industry, making it more likely for the hiring manager to read the rest of their resume. 
• Lists the candidate’s certificates. There are many certifications one can obtain in the medical field, and this candidate proves how professional they are by listing theirs. 
• Highlights the candidate’s extensive work experience. Experience speaks louder than a thousand words, which is why this resume example provides the work experience section its due space. 

#11. Project Manager Resume Example

Here’s what this project manager resume example does right: 

• Uses bullet points. The candidate uses bullet points to organize and present the information which makes this project manager resume example look neat and structured.
• Keeps their education section relevant. The candidate only includes their key education details, such as their Bachelor’s degree and a field-related minor.
• Takes advantage of additional sections. The candidate takes advantage of the extra space on their project manager resume by including relevant additional sections, such as their industry-related certifications and academic achievements

#12. Bar Manager Resume Example

Here’s what this bar manager resume example does right:

• Includes relevant social media profiles. Details such as your LinkedIn profile or Instagram handle make you look more professional (as long as they’re work-related). 
• Mentions industry-related skills. Instead of listing a bunch of unrelated skills, the bar manager resume example above only lists industry-relevant skills.
• Quantifiable achievements. This applicant quantifies their achievements as much as possible, showing the bar owner how they stand out amongst other candidates.

#13. Supervisor Resume Example

Here’s what this supervisor resume example does right: 

• Lists relevant contact details . The supervisor resume example above leaves out redundancies like marital status or age and includes relevant information, like a LinkedIn URL. 
• Features as many accomplishments as possible. To really highlight their candidate’s professional experience, the supervisor example lists achievements over responsibilities. 
• Lists the right kind of skills. This supervisor's resume example doesn’t list every skill under the sun. Instead, they keep the section relevant by only listing skills required from a supervisor. 

#14. Teacher Resume Example

Here’s what this teacher resume example does right:

• Mentions industry-relevant skills. The candidate lists all the soft and hard skills a teacher should have. 
• Includes hobbies and interests . By including hobbies and interests, the hiring manager will see the candidate as more than just a resume. 
• Lists volunteer experience. The candidate reinforces their teaching experience by including their teaching volunteer gigs and experience. 

#15. Writer Resume Example

Here’s just what this writer resume example does right: 

• Impressive resume summary. The resume includes a brief but effective resume summary that highlights the candidate’s skills and top achievements.
• Relevant contact details. This writer resume example contains relevant contact information, including the candidate’s name and surname, email address, phone number, location, professional website URL, and LinkedIn URL. 
• Short education section. A writer’s skills and experience matter more than their education. For this reason, this candidate kept their writer resume’s education section short and sweet. 

#16. Web Developer Resume Example

Here’s what this web developer resume example does right: 

• Focuses on technical skills. Technical skills are essential for web development, which is why this candidate has prioritized theirs.
• Grabs attention with their work experience. Their rich work experience, listed in reverse chronological order, shows the candidate is a promising professional.
• Keeps their education section minimal. With such extensive work experience and training, the candidate has kept their education section concise.

65+ More Resume Examples and Guides 

Couldn’t find a resume example for your field? Worry not!

Below you can find a number of other resume examples for different fields and industries:

• Accountant Resume
• Administrative Assistant Resume
• AI Engineer Resume
• Animator Resume
• Babysitter Resume
• Banking Resume
• Bank Teller Resume
• Barbie's Resume
• Barista Resume
• Bartender Resume
• Bookkeeper Resume
• Business Analyst Resume
• Career Change Resume
• Caregiver Resume
• Cashier Resume
• College Application Resume
• College Freshman Resume
• Consultant Resume
• Construction Project Manager
• Creative Resume Examples
• Data Entry Specialist Resume
• Data Scientist Resume
• Dentist Resume
• DevOps Engineer Resume
• Digital Marketing Manager Resume
• Editor Resume
• Electrical Engineer Resume
• Elon Musk's One-Page Resume
• Engineering Resume
• Esthetician Resume
• Europass CV
• Event Planner Resume
• Executive Assistant Resume
• Federal Resume
• Financial Analyst Resume
• Flight Attendant Resume
• Game Designer Resume 
• Graphic Designer Resume
• High School Resume
• Illustrator Resume 
• Interior Designer Resume
• Internship Resume
• Java Developer Resume
• Military to Civilian Resume
• Marketing Executive Resume
• Minimalistic Resume Examples
• Nanny Resume Example
• Nurse Resume
• Office Assistant Resume
• Office Manager Resume
• Operations Manager Resume
• Paralegal Resume
• Pharmacist Resume
• Photographer Resume
• Program Manager Resume
• Real Estate Agent Resume
• Receptionist Resume
• Recruiter Resume
• Research Assistant Resume
• Restaurant Manager Resume
• Retail Manager Resume
• Richard Branson's One-Page Resume
• Sales Resume
• Sales Associate Resume
• Satya Nadella's One-Page Resume
• Server Resume
• Social Worker Resume
• Software Engineer Resume
• Stay-at-home Mom Resume
• Student Resume
• Student Resume Templates
• Taylor Swift Resume
• Video Editor Resume
• Volunteer Resume
• Waiter/Waitress Resume
• Warehouse Worker Resume
• Web Developer Resume
• Welder Resume

5+ Examples of Resume Templates

Your resume template can play an important role in helping you make a great first impression on the hiring manager. 

Specifically, your industry, work experience, or skills all impact how your resume should look, so make sure to choose the right template when making your resume: 

#1. Traditional Resume

A straightforward format that gives equal importance to all resume sections , emphasizing skills and work experience.

#2. Creative Resume

Land your dream job in the creative industry by using this creative resume template. 

#3. Minimalist Resume

A simple and easy-to-follow resume template. Perfect for more conservative industries which prefer less flashy templates.

#4. Basic Resume

This easy-to-personalize basic resume layout can be ready in under ten minutes through our resume builder .

#5. IT Resume

One of the best resume layouts to choose when you wish to showcase your IT expertise.

#6. Modern Resume 

It can be hard to stand out from the crowd, but this modern resume sample will take care of this.

#7. General Resume

5+ Resume Examples by Career Level

#1. no experience resume .

Are you a student with no experience ? Learn how to write a compelling resume with our guide! 

#2. College Freshman Resume

Learn how to ace your college freshman resume with our comprehensive guide! 

#3. Graduate Resume

Fresh out of college? Write an impactful graduate resume to land your first gig after college. 

#4. Career Change Resume

Going through a career change? Perfect your career change resume to make the transition as smooth as possible. 

#5. Manager Resume

#6. Executive Resume

The Perfect Resume Structure 

Not sure how to structure your resume?

Here’s our tried-and-tested resume layout :

• Choose the right resume format or pick a template. If you’re formatting your resume yourself, follow the reverse-chronological format and make sure to follow the right layout rules. Alternatively, you can use one of our premade resume templates and not have to worry about formatting your resume one bit. 
• Add relevant contact details and make sure they’re mistake-free. You shouldn’t be missing information such as your full name and job title, e-mail address, and where you’re based. Optionally, you can also include some relevant social media profiles, such as your LinkedIn.
• Include a resume summary or a resume objective. Done right, a resume summary will show the hiring manager you’re a relevant candidate from the get-go and have them read the rest of your resume.
• List your work experience, placing special focus on your achievements. Your work experience becomes more meaningful if you include your achievements in your past roles and manage to make them quantifiable.
• Mention your top soft and hard skills. List any skills you have that are relevant to the job you’re applying for in a seperate section. 
• Keep your education section short and concise. Unless you’re an entry-level candidate with little-to-no work experience, keep your education section short and to the point. 
• Leverage optional sections like “Languages,” “Certifications,” or “Hobbies and Interests.” Fill up the rest of your resume space with optional sections that can highlight your strengths and qualifications as a candidate (e.g. foreign languages you speak, certifications you’ve obtained over the years, or your hobbies and interests).

3 Examples of Resume Formats 

#1. reverse chronological resume format.

This resume format highlights your experience and key professional achievements by listing your latest position and acquired skills first. It’s the most popular resume format among recruiters and the one we advise job seekers to use in 99% of cases. 

#2. Functional Resume Format

A functional resume , also known as the skill-based resume, is a resume format that focuses on your professional skill test as opposed to work experience. You’re better off using a functional resume if you’re a recent graduate with no work experience, if you’re switching careers, or if you have a long employment gap . 

#3. Hybrid Resume Format

A combination resume combines the two traditional resume formats: the reverse-chronological resume and the functional resume.

As such, this format places emphasis on a candidate’s skills and work experience. 

Frequently Asked Questions About Resume Examples

1. Are resume examples helpful?

Resume examples are helpful for several reasons. For starters, they can inspire you to write an A+ resume that meets the industry’s requirements. 

Also, resume examples can show you the best practices for listing your work experience and achievements, can guide you through your resume formatting and can help you understand exactly what the end result should look like.

2. How were these resume examples created?

All our resume examples and resume templates were created in full collaboration with industry-leading HR professionals.

This means that they meet all job market requirements, are modern and impactful, and meet recruiters’ standards worldwide.

3. What if I can’t find a resume example for my job?

While we’ve tried to list as many resume examples as possible for different jobs across several industries, it might happen that you can’t find the resume example that perfectly matches your needs. 

If that’s the case, you can check out our guide on how to write a resume , and learn to create an effective resume regardless of industry.

4. What is the best resume format in 2024?

The reverse-chronological format is still the best resume format in 2024. It remains the most widely used and preferred format by employers and recruiters alike. In this format, you list your work experience in reverse chronological format, starting with your most recent position and working backward.

This format showcases our most recent and relevant experience, making it easier for employers to see our career progression and accomplishments. 

5. Are these resume examples free? 

Yes, most of these resume examples can be used for free in the Basic account, while there is also a selection of templates included in the Premium account. All of them though can be tested for free in our editor. 

6. Do you also have cover letter examples?

Yes, we have an entire article dedicated to cover letter examples for different fields and jobs. Not just that, but you can also find tips on how to write a great cover letter and an FAQ section to answer any question you may have. 

7. Should my resume and cover letter match?

Yes, having a cover letter that’s consistent with your resume in terms of style, tone, and content can be a plus for your overall job application. In a nutshell, a matching resume and cover letter can increase your chances of getting an interview by demonstrating your professionalism, attention to detail, and suitability for the role. 

Conclusion 

And that’s a wrap!

We hope the examples and guides provided in this article can help you create a powerful and effective resume that highlights your unique qualifications and experiences. 

Whether you're a recent graduate, a mid-career employee, or a seasoned professional, there are tips and templates here to help you create a compelling resume for any job.

For more career advice, make sure to check out our career blog . 

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How To Write Resume For Job Application? A Step-By-Step Guide

Writing a resume for job applications can be challenging, especially with Applicant Tracking Systems (ATS) filtering candidates. This article explores crafting a tailored resume to match job requirements and optimize for ATS. Understanding the job description is crucial for showcasing suitability. Resume Forrest specializes in creating ATS-optimized resumes, guiding strategic keyword placement and effective resume structuring to increase your chances of success in a competitive job market. Additionally, using an ATS resume checker can help ensure your resume for job application meets the specific requirements of these systems.

In this article we will discuss:

Choosing the perfect resume format for you.

• structuring of resume for job application 

The Importance of ATS Score Checker for Resume Job Applications

• Why is Resume Forrest the top destination for successful resume job applications?
• Purpose of resume for job application 

Selecting the right resume format is a crucial step in crafting a compelling resume for job application . The format you choose will depend on your specific circumstances, including your work experience, career goals, and the industry or job you are targeting. Here are three common resume formats to consider:

• Reverse Chronological Format
• Best for: Individuals with extensive work experience.
• Showcases: Work history in reverse chronological order, focusing on your most recent jobs.
• Advantages: Easy to understand, organized, and preferred by many employers.
• Functional Format:
• Best for: Career changers or individuals with gaps in their resume.
• Showcases: Skills and abilities rather than work history.
• Advantages: Useful for highlighting your skills and accomplishments regardless of your career path.
• Combination Format:
• Best for: Individuals who want to highlight both their skills and experience.
• Showcases: A mix of the reverse chronological and functional formats.
• Advantages: Provides flexibility to showcase your strengths effectively.

Select the appropriate resume format based on your experience and career goals, such as reverse chronological for extensive experience or functional/combination for limited experience or a career change. Research online examples and use an AI resume builder like ResumeForest to create a tailored resume that effectively showcases your strengths.

Structuring of resume for job application

When structuring your resume for job application , include the following sections:

• Contact Information
• Summary/Objective
• Work Experience
• Additional Sections

Let’s discuss each part in detail:

• Contact Information: Your full name, phone number, email address, and optionally, your LinkedIn profile.

example of this on your resume for job application:

• Full Name: Emily Williams
• Phone Number: +1 (555) 321-9876
• Email Address: [email protected]
• LinkedIn Profile: www.linkedin.com/in/emilywilliams789
• Summary/Objective : A concise statement summarizing your skills, experiences, and career objectives.

Example of this for fresh graduates:

Summary/Objective:

A diligent and enthusiastic recent graduate with a strong academic background in [Field of Study]. Possessing excellent communication skills and a proactive approach to problem-solving, I am eager to leverage my education and internship experiences to contribute effectively to a dynamic team. Seeking an entry-level position where I can apply my knowledge, learn new skills, and grow professionally in [Industry/Field].

Example of this for experienced person:

With [number of years] years of hands-on experience in [industry/field], I bring a wealth of knowledge in [specific skills or areas of expertise]. Throughout my career, I’ve consistently delivered results by [mention notable achievements or contributions]. I am now seeking a new opportunity to further advance my skills and make a meaningful impact within a collaborative team environment.

• Work Experience: Detailed information about your relevant employment history, including job titles, dates, and key responsibilities or achievements.

Work Experience:

Senior Software Engineer

Company: Tech Innovations Inc.

• Spearheaded the development of innovative software solutions for diverse clients, specializing in web application development using cutting-edge technologies such as React.js and Node.js.
• Lead a team of developers in the design, implementation, and testing phases of projects, ensuring adherence to project timelines and quality standards.
• Collaborate closely with clients to understand their requirements, provide technical guidance, and deliver customized solutions that exceed expectations.
• Mentor junior team members, conducting code reviews, providing constructive feedback, and fostering a culture of continuous learning and improvement.
• Drive process improvements and best practices adoption within the development team, resulting in increased efficiency and code quality.

Software Engineer (Internship)

Company: Software Solutions Co.

• Contributed to the development and enhancement of software products, focusing on front-end and back-end development using JavaScript, HTML, CSS, and SQL.
• Participated in all stages of the software development lifecycle, from requirements gathering and design to implementation, testing, and deployment.
• Collaborated with cross-functional teams to troubleshoot issues, resolve bugs, and optimize application performance.
• Assisted in the documentation of technical specifications, user manuals, and release notes to ensure clear communication and support for end-users.
• Demonstrated strong problem-solving skills and attention to detail in identifying and addressing technical challenges to deliver high-quality software solutions.
• Education: Information about your academic background, including degrees earned, institutions attended, and relevant coursework or honors.

Bachelor of Science in Computer Science

University of Technology

Graduated: May 2018

Relevant Coursework:

• Software Engineering
• Algorithms and Data Structures
• Database Management Systems
• Web Development
• Operating Systems
• Dean’s List for Academic Excellence (2016-2018)
• Outstanding Capstone Project Award (2018)
• Skills: A comprehensive list of your skills, categorizing them into technical skills, soft skills, and language proficiency, tailored to the job requirements.

Example of this on your resume for job application

Technical Skills:

• Programming Languages: Proficient in Python, Java, and JavaScript
• Web Development: Experienced in HTML5, CSS3, React.js, and Node.js
• Database Management: Skilled in SQL and MongoDB
• Version Control: Familiar with Git and SVN
• Cloud Technologies: Knowledgeable in AWS and Azure services
• Software Development Methodologies: Experienced in Agile and Scrum frameworks
• Data Analysis: Proficient in Pandas, NumPy, and Matplotlib for data manipulation and visualization

Soft Skills:

• Effective Communication: Clear and concise communication skills, both verbal and written
• Team Collaboration: Proven ability to work collaboratively in multidisciplinary teams
• Problem-Solving: Strong analytical and problem-solving skills to tackle complex issues
• Adaptability: Flexible and adaptable to new challenges and environments
• Time Management: Excellent organizational skills with the ability to prioritize tasks effectively
• Leadership: Experience in leading small teams and guiding them towards project success

Language Proficiency:

• English: Fluent (Native proficiency)
• Spanish: Proficient (Conversational proficiency)
• Additional Sections : Optional sections to showcase any additional qualifications, such as certifications, awards, volunteer work, or professional affiliations.

Additional Sections:

Certifications:

• AWS Certified Solutions Architect – Associate
• Scrum Master Certification (CSM)
• Google Analytics Certification
• Employee of the Month, Tech Innovations Inc. (2020)
• Best Poster Presentation, International Conference on Computer Science (2019)

Volunteer Experience:

• Volunteer Web Developer, Habitat for Humanity (2018-present)
• Mentor, Girls Who Code program (2017-2019)

Professional Affiliations:

• Member, Association for Computing Machinery (ACM)
• Member, Institute of Electrical and Electronics Engineers (IEEE)

Applicant Tracking Systems (ATS) are software programs used by many companies to scan and filter resumes submitted for job openings. ATS uses algorithms to match keywords and phrases in resumes with the requirements listed in job postings.so, resume for job applications that do not contain the right keywords or are not formatted correctly may be rejected by the ATS, never reaching a human recruiter.

An ATS score checker is a tool that can help you assess how well your resume matches the requirements of a particular job posting. By entering your resume into an ATS score checker, you can receive a score that indicates how likely your resume is to be selected by the ATS.

Resume Forrest is a leading provider of ATS score checker tools. Resume Forrest’s ATS score checker is easy to use and provides accurate results. In addition to providing an ATS score, Resume Forrest also provides feedback on your resume, highlighting areas that can be improved to increase your chances of being selected by an ATS.

Some benefits of using an ATS score checker:

• Increased chances of getting your resume noticed: By using an ATS score checker, you can ensure that your resume is optimized for ATS and has the best chance of being selected by a recruiter.
• Save time and effort: ATS score checkers can save you time and effort by quickly and accurately assessing your resume’s ATS score.
• Receive valuable feedback: ATS score checkers can provide valuable feedback on your resume, highlighting areas that can be improved to increase your chances of being selected by an ATS.

If you are serious about your job search, using an ATS score checker is a must. Resume Forrest’s ATS score checker is the best tool available to help you improve your resume and increase your chances of getting hired.

Resume Forrest: Your Top Destination for Successful Resume Job Applications

Discover why Resume Forrest reigns supreme as the ultimate platform for ATS score checking:

• Accuracy: Resume Forrest’s ATS score checker is highly accurate and uses the latest ATS technology to assess your resume.
• Ease of use: Resume Forrest’s ATS score checker is easy to use and can be accessed from any device with an internet connection.
• Affordability: Resume Forrest’s ATS score checker is affordable and offers a variety of pricing plans to fit your budget.
• Customer support: Resume Forrest offers excellent customer support and is available to answer any questions you may have.
• Resume Forrest is an AI resume optimizer   that helps you tailor your resume to specific job requirements, increasing your chances of being selected by ATS and getting noticed by recruiters. It’s easy to use, affordable and provides valuable feedback on your resume. Sign up for a free trial today and boost your job application!

If you are looking for a reliable and accurate Ai resume builder , Resume Forrest is the best option available. With Resume Forrest, you can be confident that your resume is optimized for ATS and has the best chance of being selected by a recruiter. Sign up for a free trial of Resume Forrest today and see how it can help you improve your resume and land your dream job!

Optimize your resume for free now ( resume optimizer)

Understanding the Purpose of resume for job application 

Your resume is a potent marketing tool in the job market, offering a concise yet compelling summary of your professional background. Tailored to specific job requirements, it highlights relevant achievements and capabilities. Serving as your gateway to employment, your resume reflects your experience and competence, underlining the importance of careful crafting for accessing suitable job opportunities.

1. What is the primary purpose of a resume for job application?     

 A resume serves as a snapshot of your professional life and acts as your advertisement to employers. Its main purpose is to grab the attention of hiring managers, demonstrate your suitability for the job, and secure an interview opportunity.

2. Why is it important to tailor your resume to the specific job requirements?

Tailoring your resume shows employers you understand their needs and are a serious candidate, boosting your chances of landing an interview.

3. How can you tailor your resume for job application effectively?

To land the interview, craft a targeted resume by carefully reviewing the job description and identifying the key skills, qualifications, and experiences they seek.  Then, seamlessly weave these desired elements throughout your resume, highlighting relevant experiences, achievements, and skills that perfectly match their requirements.

4. What are the benefits of tailoring your resume?

Tailoring your resume is a triple win: it grabs the hiring manager’s attention by showcasing the exact skills they need, highlights your most relevant strengths for perfect job fit, and demonstrates your valuable professional adaptability.

When it comes to writing an impressive resume for a job application, you can rely on Resume Forrest. Resume Forrest offers services such as AI Resume Optimizer, ATS Score Checker, and ATS Resume Checker to help you enhance your resume, increase your chances of passing through ATS, and outshine other applicants. By utilizing their innovative tools and features, you can craft a standout resume that aligns with industry requirements and attracts the attention of employers. 

Interesting Related Article: “ Beyond the Resume: How Pre-employment Tests Can Help Employers Identify Hidden Talent “

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Resume Writing Guide

A resume is typically an employer’s first introduction to you. First impressions are crucial to establish yourself as professional, capable, and motivated. A strong resume demonstrates your transferrable skills, communication abilities, and achievements. A consistent, detailed, and concise resume can help your resume get noticed by recruiters. By formatting your resume professionally, you increase your chances of earning the interview.

Resume Components

Contact information, phone number.

Use a phone number you can answer readily, such as your cell phone. If you have a voice mail set-up, make sure it sounds professional with your name and the best times to contact you.

Your e-mail address should be professional. While you are enrolled at UMass Amherst, your UMass e-mail will work well. After graduation, consider creating a new e-mail address that contains your name. 

Always include phone and email, but consider if listing your address is helpful or harmful. Employers may give preference to people who are closer geographically - if you are applying from far away, they may be unsure whether you are serious about moving.

Additionally, while your city and state are helpful to list, you do not necessarily need to include your street address. Employers will need it to hire you, but it is not required to provide during the job application process.

Objective/Summary

This section is most useful when you hand your paper resume out at a career or networking event - unless you have something specific to highlight, consider leaving it off your resume. A cover letter will do a better job conveying your why, as well as your key abilities. When you submit electronically, many Applicant Tracking Systems (ATS) will often skip the summary section and look for those key words to be in the body of your document instead.

For currently enrolled students, you will list your current degree first, and then work backwards in reverse chronological order. During your first few years of college, consider including your high school until you run out of space.

In addition to your college education, you may also highlight   study abroad or domestic exchange programs . When discussing these programs, think about including the following experiences to highlight your transferable skills: 

Class projects

Volunteering/internships/research applicable to your field

Independent travel

Learning to work with a more diverse group of people than you had previously been exposed to

Resolving conflicts based on misunderstandings of cultural differences

Learn new activities, languages, hobbies, or skills

Education Section Example 

University of Massachusetts, Amherst (Fall 2024 - Present)

Bachelor of Arts, Major: English

GPA (if over 3.0 and you feel comfortable sharing)

Relevant Coursework: 3-5 courses max

Awards (when including awards, include the reason for receiving it. Example: "21st Century Leadership Award for high academic achievement in first year")

Senior Project: (optional)

Portfolio of work (optional)

There are many types of experiences: volunteer, paid, unpaid, work study. If the experience is relevant and taught you transferrable skills, find a way to include it.

• For each experience, include name of organization, your title or role, location, and dates
• Action verbs (samples below) to help you write accomplishment statements, which prove you have the skills you say by leaning into outcomes and successes
• Consider using multiple experience headings, such as: research experience, industry experience, or relevant experience. This can be a good way to move more relevant experiences up higher on your resume, even if they happened further in the past.
• Quantifying your work can demonstrate your aptitude. Answering questions such as "How many?",   "How much?", and "How often?" will help recruiters understand the extent of your skills.  
• Avoid “responsibilities included" and writing in a passive voice - using action verbs will make this easier.

Experience Example

Leverage, Incorporated: Boston, MA (September 2025 - Present)

Computer Science Intern

• Developed an algorithm that identified patterns in white collar crime in the financial industries across the United States. Implementation of this program reduced company losses by 17% compared to the previous quarter.
• Collaborated with supply chain division to design new packaging based on reduction of carbon footprint, leading to increased production distribution while reducing energy usage.
• Established a training program to help connect interns with mentors at the organization and was awarded the Innovative Intern of Quarter for these efforts

This section is typically for "hard" skills, which are skills that can easily be measured. Soft skills (such as interpersonal skills) are better described in bullet points of your experience section so they can have the context they require. For a skills section, depending on your targeted field, you may add computer, language, laboratory skills, or performances. For languages, put your level of fluency (e.g., proficient, advanced, fluent, native).

Skills Example

Computer: Microsoft Office (Word, Excel), Adobe Suite (Photoshop, InDesign), Data Analysis (R-Studio, SPSS)

Resume Formatting and Layout

The average reading only spends 20 seconds reading a resume. Before that, an applicant tracking system may be utilized to select which resumes get reviewed by a human being.  Make sure your resume is easy to read and stands out. 

No single format works for everyone: the only rule is that you need to be honest, factual, and relevant

One page is ideal (especially for internships) and for students ages 18-25

Keep a longer master resume for future opportunities

List everything in reserve chronological order; start with your most recent experience work backwards

Use a legible sans serif  font size, keep it readable, 11 is a good place to start

1 column is better than 2; when you have two columns the reader may jump around and miss key information

No icons or images as they cannot be read by applicant tracking software

How Many Resume Versions Do I Need?

There is a big difference between customizing your resume for a specific position/industry versus creating different documents for each application.

• If you are applying to jobs in drastically different industries, you will want to customize resumes for each industry. For example, a psychology major applying to jobs in Human Services as well as Human Resources will want to highlight different experiences and skills for each, and potentially format their resumes different as a business setting holds different expectations for job criteria compared to a mental health setting.
• If you're pursuing a few different roles, but they're all related to one discipline or field, then you will not need multiple versions of your resume. However, you will still want to tweak each resume you send out based on the specific job description. 

Specialized Resumes/Sections

While resumes may follow the same general format, depending on your experience and industry, there may be other considerations to help your resume stand out.

Design Resumes

Design resumes can differ from traditional resumes in several tangible ways, reflecting the unique skills and creative nature of design professions.

Your document is an indication of your style aesthetic and may not need to conform to the same rules and standards as other professions.

Visual Layout

Design resumes often incorporate creative layouts that display the designer's skills in typography, layout, and visual communication.

• Infographics: Use of icons, graphs, and other visual elements can represent skills, experience, and achievements.
• Color and Typography: Thoughtful use of color and font choices creates an aesthetically pleasing document that aligns with your personal brand.

Content Presentation and Customization

Direct links to online portfolios or examples of work, are often included as part of the resume. Incorporation of personal logos, custom icons, and other branding elements that reflect a designer's style may be added here.

File Format and Compatibility

Designers create their resumes in online spaces varying from Latec to Adobe to Canva. While many resumes are shared as PDFs, design resumes especially should be shared in this format to preserve visual integrity across different devices.

Unique Layouts

Non-traditional formats such as infographics, timelines, or modular layouts may be acceptable.

Interactivity

For digital resumes, elements of interactivity can be incorporated, such as clickable links, hover effects, and embedded multimedia.

The most important rules still apply to ALL resumes; clean neat formatting, with consistency in where the reader will access key information continues to be your driving force.

Designers should contact their career centers to discuss what resume style might best suit their professional goals.

Digital Resumes

A digital resume is an electronic version of a traditional resume that highlights an individual's professional experience, skills, and achievements using digital formats.

Either shared as a PDF or hosted on a personal website, this format allows for enhanced interactivity and multimedia integration. Digital resumes often feature creative layouts, embedded links to portfolios, and interactive elements such as hover effects or animations.

They enable candidates to visually demonstrate their technical and design skills, making them particularly popular in creative and tech industries. The goal of a digital resume is to highlight qualifications, but also provide a dynamic and engaging avenue for potential employers to assess a candidate’s capabilities.

Student Athletes

As a UMass athlete, you learn incredible transferable skills in areas such as communication, leadership, and teamwork. You also spend more time at your activity than most, so make sure they see all your greatness in action.

“Effectively managed communications between 24 team members, served as liaison connecting team and coaching staff, and effectively resolved intra-group conflicts.”

“Excellent time management skills. Balanced a 30+ hour practice, training, competition, and travel schedule while balancing full academic course load.

30+ Resume Objective Examples (Plus, Tips on How to Write Yours)

Resume objectives are a bit controversial. Some career experts see them as outdated, while others believe job seekers can still use them to their advantage. Although resume objective statements have slowly been replaced by resume summaries, they remain useful in certain situations—and that's why you should know how to write one, just in case.

For instance, if you're changing careers and your previous work experience doesn't quite match the new role you're after, an objective statement could help communicate your professional goals to the hiring manager. Likewise, if you're a recent graduate or looking to relocate, you could use this section of your resume to highlight these intentions.

We've gathered 32 resume objective examples—plus, some tips on how to craft one that grabs the hiring manager's attention.

What is a resume objective

A resume objective is a brief statement outlining your short-term career goals, usually one to two sentences long. It should be tailored to the specific job or industry you're pursuing and is placed at the top of your resume, just below the header.

What is a good objective for a resume, and when are they welcomed? That's what we'll show you in a moment.

When you should use a resume objective

Resume objectives aren't quite the norm these days, so they should be only used when you need to clarify why you're applying for that particular role or company. Here are three situations where using an objective statement is a good idea:

• If you're doing a career pivot: A resume objective can guide recruiters on your career goals and prevent you from being disqualified when transitioning to a new field.
• If you're changing locations: Applying for jobs outside your current state or city can leave recruiters uncertain about your location; a resume objective can clearly express your willingness to relocate.
• If you're a recent graduate: Since you likely have little to no work experience to show, a resume objective can give a glimpse into who you are and what you aim to achieve.
• If you've worked in a variety of roles: When your work history is all over the place, a resume objective statement can be a helpful tool to highlight your most relevant skills, experiences, and what you're looking for in your next role .

Resume objective vs. resume summary

A resume objective outlines your career goals and what you aim to achieve in a position, while a resume summary focuses on skills, accomplishments, education, and relevant experiences for the role.

“Think of the resume objective as your career aspiration and the summary as your professional snapshot,” says Angela Tait, People Operations Specialist and Founder of Tait Consulting . “The objective sets your sights forward, while the summary looks at your past and present achievements.”

How to write a resume objective

If you decide to write a resume objective, it'll be the first thing recruiters see on your resume, right after your name and contact information. This means their first impression will be based on how well-written your objective statement is. Here are key tips to do it right:

1. Mention your area of expertise

“Start by mentioning your area of expertise and the role you are applying for,” Tait says. This way, you let the employer know right away about your background and what you want to achieve professionally.

2. Show how you can add value to the company

Your objective statement—and your whole resume, actually—should be tailored to each job opening. “Personalize your resume objective by stating how you can add value to the company you're applying to,” Tait says. “For instance, ‘ Seeking to leverage my expertise in digital marketing to drive brand growth and engagement at XYZ Corp.’”

3. Highlight skills relevant to the role

Once again, to write an effective resume objective, keep in mind the role you're going for. “Focus on how your skills and interests align with that specific job opportunity,” says Conor Hughes, certified in Strategic Human Resource Management (SHRM) and HR Consultant at SMB Guide .

For example, for a software developer, skills in programming with languages like Java, C++, and Python are pretty important. Meanwhile, a graphic designer should highlight technical skills in creating and editing visual projects using tools like Photoshop, Illustrator, and Figma.

4. Optimize your statement for ATS machines

These days, most resumes get scanned by an ATS robot before reaching human recruiters. So, it's crucial to optimize your objective statement for these ATS machines. How? “Use keywords from the job description to show you have the relevant abilities they're looking for,” Hughes says.

If a job posting specifies “experience in copywriting” and “SEO optimization” as requirements, you should incorporate these exact keywords in your objective statement—and wherever else they fit on your resume. Using just “SEO” or only “copywriting” might not be enough; precision is key.

Need some help? Here's how to read the job description the right way —so you can stop sending resumes into the void.

5. Make it as concise as possible

Recruiters go through resumes really fast—that's one of the reasons two-page resumes aren't usually recommended. When writing your resume objective, keep it concise. “To one or two sentences max,” Hughes says. Remember, the goal is to give enough information about why you're applying for that role, not to share your whole life history.

32 resume objective examples to guide you

Now that we've covered the basics, here are 32 good examples of objectives for resumes categorized by job title and different professional situations, like career pivoting and entry-level positions. Use these examples as a guide, and don't forget to inject your own personality and core information.

General resume objectives examples

1. career change.

Copywriter with five years of experience, now transitioning into the UX Writing field, looking to leverage my writing and content creation skills to create digital experiences that drive business growth. Strong background in content strategy and data-driven decision making.

Find UX writer jobs on The Muse »

2. Relocation

Experienced customer service representative relocating to New York in July, seeking employment with an established customer support agency. I bring my strong communication skills , conflict resolution and customer retention ability developed in seven years working in the industry.

Find customer service jobs on The Muse »

3. Entry-level

Creative marketing graduate seeking a social media assistant entry-level position at a fast-growing marketing agency. My goal is to apply my strong storytelling and creative writing skills to create impactful content for clients and foster professional development.

Find marketing jobs on The Muse »

Compassionate and enthusiastic elementary school teacher with four years of experience teaching young students. Seeking to leverage my creative ideas, multitasking and organizational skills to create a safe and stimulating environment where children can play and learn.

Find teacher jobs on The Muse »

Registered nurse with three years of experience in patient care , currently specializing in pediatric nursing. Seeking to join the Grey Hospital nursing team and bring my knowledge of patient care and my critical thinking skills to foster a safe and empathic environment for patients.

Find registered nurse jobs on The Muse »

6. Journalist

Seasoned journalist seeking a News Reporter position at the USPN channel. I bring my five years of experience working on live television, interviewing sources, gathering and reporting information in fast-paced environments.

Find journalist jobs on The Muse »

Seeking a litigation paralegal position at The Law Group. I bring my three years of experience in conducting legal research, processing legal documents, and witness preparation for deposition and trial.

Find lawyer jobs on The Muse »

8. Architect

Experienced architect relocating to Houston, Texas in August. In my 10 years of experience in the architecture industry I was able to work both in industrial and residential projects, holding high proficiency in AutoCAD and Photoshop.

Find architect jobs on The Muse »

9. Real estate specialist

Passionate and proactive real estate specialist with solid experience in lease negotiation and facility management. Looking for a similar role to manage a real estate portfolio, implementing strategies to improve profitability and cost effectiveness.

Find real estate jobs on The Muse »

10. Waiter/Waitress

Seeking a waitress position at a local, family-led restaurant where my two years of experience in customer service and hospitality industry would contribute to create an exceptional experience to customers, guests, and clients.

Find waiter/waitress jobs on The Muse »

Resume objective examples for tech professionals

11. software engineer.

Software engineer with 5 years of experience in the banking industry, pivoting to the customer service industry to foster professional growth. Deep knowledge of object oriented programming, experienced with Java, C++, C#, Ruby, Python, and relational database schema design.

Find software engineer jobs on The Muse »

12. Software developer

Computer science graduate seeking an entry-level position as software developer. I bring my experience with Git, Java, and Python, as well as strong documentation abilities and communication skills .

Find software developer jobs on The Muse »

13. Data scientist

Experienced data scientist, seeking a senior position in the e-commerce industry. My goal is to leverage my ability to write complex and efficient SQL queries to extract data and translate business needs into analytical frameworks.

Find data scientist jobs on The Muse »

14. SEO analyst

SEO analyst, passionate about SEO and digital audience growth. 7 years of experience with site migrations, SEO analytics tools (Google Search Console, Chartbeat, Google Analytics, and SEMRush), reporting and sharing data insights, and making data-driven decisions.

Find SEO analyst jobs on The Muse »

15. UI/UX Designer

Mid level UI/UX Designer, seeking employment in a fast-growing tech startup. Solid experience with user-centered design principles, knowledge of responsive design, strong analytical and problem-solving skills.

Find UI/UX Designer jobs on The Muse »

Examples of resume objectives for creative jobs

16. content writer.

Results-driven content writer with two years of experience writing for blogs and websites. Skilled in SEO, creative copywriting, and storytelling, looking forward to applying my skills and creative ideas to help XYZ build an engaged audience.

Find content writer jobs on The Muse »

17. Graphic designer

Creative graphic designer seeking an entry level-position in the education industry. Proficient with InDesign, Illustrator, Photoshop, Figma, and After Effects, quick learner with strong time management skills.

Find graphic designer jobs on The Muse »

18. Video editor

Outcome-oriented video editor, proficient with Final Cut, After Effects, Adobe Premiere, and Photoshop. Seeking employment in the entertainment industry where I intend to apply my extensive experience in storytelling and project management to create engaging stories.

Find video editor jobs on The Muse »

19. Social media manager

Experienced social media professional, seeking a manager position at a high-growth company. I bring my in-depth knowledge of social media strategy and five years of agency experience creating content that is engaging and exciting to the community.

Find social media manager jobs on The Muse »

Resume objective examples for administrative roles

20. front desk.

Highly energetic tourism and hospitality graduate, looking for a front desk clerk position. 1.5 years of experience in customer service. Strong time management and organizational skills, attention to detail, ability to learn quick and adapt in fast paced environments.

Find front desk jobs on The Muse »

21. Receptionist

Looking for a receptionist position in the real estate industry. Three years experience in customer-facing roles, communication and leadership skills, ability to work with tight deadlines focusing on all aspects of a task or project.

Find receptionist jobs on The Muse »

22. Administrative assistant

Seeking an administrative assistant role in the healthcare industry. I bring five years of experience in customer service, advanced Excel skills, and ability to multitask to perform my duties in a timely and efficient manner.

Find administrative assistant jobs on The Muse »

23. Human resources

Human resources graduate, looking for an entry level human resources generalist position with ABC company to apply my strong verbal and written communication skills , analytical abilities, and proficiency in Microsoft applications to provide hands-on assistance to the HR team.

Find human resources jobs on The Muse »

24. Logistics

Logistics supervisor seeking a manager position at AABB company. I bring my extensive experience in global logistics operations and project management to enhance supply chain and logistics efficiency and achieve cost-effectiveness.

Find logistics jobs on The Muse »

25. Executive assistant

Seeking an executive assistant role at XYZ company. I'm an experienced professional with strong interpersonal skills, ability to multitask, and attention to detail to provide timely and high quality administrative office support to senior level leaders.

Find executive assistant jobs on The Muse »

26. Office manager

Experienced administrative assistant seeking an office manager position in a fast-paced work environment to apply my written communication skills, time management, prioritization, and planning abilities and provide exceptional service and foster professional growth.

Find office manager jobs on The Muse »

Resume objective examples for sales jobs

27. sales assistant.

Problem solver and team player sales professional, seeking a sales assistant position in a challenging work environment. I bring my experience supporting high acquisition organizations, willingness to learn, and winning team spirit to support sales teams.

Find sales assistant jobs on The Muse »

28. Sales manager

Dynamic sales manager seeking employment in the pharmaceutical industry to develop strategic sales plans and achieve revenue and market share objectives. Two years of experience in pharmaceutical sales plus three years of experience in general sales, excellent communication and leadership skills.

Find sales manager jobs on The Muse »

29. Cashier

Recent high school graduate looking for a cashier position at a company with a culture of recognition and excellence. One year of experience in retail sales, strong organizational, leadership, and communication skills to represent the company in a professional manner.

Find cashier jobs on The Muse »

Examples of resume objectives for finance careers

30. banking.

Seasoned relationship banker looking to secure an investment banking analyst position at Bank of America. 15 years of experience in the banking industry, advanced knowledge of banking transactions, strong interpersonal skills, and ability to develop and expand relationships with stakeholders.

Find banking jobs on The Muse »

31. Accounting

B.S. graduate in accounting seeking an entry-level accounting associate position to use my growth mindset, desire to learn, and organizational skills to ensure financial goals are achieved and foster professional development.

Find accounting jobs on The Muse »

32. Financial analyst

Chartered Financial Analyst (CFA) looking to secure a senior position in a competitive and results-driven work environment. 10 years of experience in financial analysis in banking and technology industries, advanced Excel and SQL skills, and ability to articulate analysis outcomes and relevant insights.

Find financial analyst jobs on The Muse »

Key takeaways

Resume objectives aren't the favorite of most recruiters, but they still serve a purpose. If you're career pivoting, relocating, applying for your first job, or have a diverse professional background, an objective statement can help the hiring manager understand your career goals and how they align with the job opportunity.

However, in other circumstances, using a resume summary might be more appropriate. (Here are 20 resume summary examples to make writing your own easier .)

How to Name Your Resume File for Maximum Impact: Tips and Examples

• The Importance of Naming Your Resume File

When applying for jobs, the name of your resume file might seem like a minor detail, but it can significantly impact how recruiters perceive you. A well-named file not only ensures that your resume is easily identifiable but also demonstrates your professionalism and attention to detail.

Recruiters often receive hundreds of applications, and a clearly named resume file helps them quickly locate and review your application, making a positive first impression before they even open the document.

• Best Practices for Naming Your Resume File

Naming your resume file correctly is crucial for making a positive impression on recruiters and ensuring your application stands out . Here are some detailed best practices to follow:

1. Include Your Full Name

• Why : Using your full name makes it clear who the resume belongs to, reducing confusion if multiple applicants have similar names.
• How : Format it as "First_Last" or "FirstMiddle_Last" if you commonly use a middle name or initial.
• Example : John_Doe_Resume.pdf

2. Mention the Position You Are Applying For

• Why : Including the job title helps recruiters quickly identify which position you are applying for, especially if they are hiring for multiple roles.
• How : Add the exact job title as it appears in the job listing.
• Example : John_Doe_Software_Engineer_Resume.pdf

3. Use the Word "Resume" in the File Name

• Why : Clearly labeling the document as a resume ensures there is no ambiguity about the contents of the file.
• How : Simply append the word "Resume" to your name and job title.
• Example : Jane_Smith_Marketing_Manager_Resume.docx

4. Keep the File Name Professional and Clear

• Why : A professional file name reflects your attention to detail and organizational skills.
• How : Avoid using nicknames, unnecessary numbers, or special characters.
• Example : Use "John_Doe_Resume.pdf" instead of "Johnny_D_Resume2024!.pdf"

5. Avoid Generic File Names

• Why : Generic names like "resume.pdf" make it hard for recruiters to distinguish between different applicants’ resumes.
• How : Always personalize the file name with your own details.
• Example : John_Doe_Project_Manager_Resume.pdf instead of resume.pdf

6. Avoid Special Characters and Spaces

• Why : Special characters and spaces can cause issues with some applicant tracking systems (ATS) and file management software.
• How : Use underscores (_) or hyphens (-) instead of spaces and avoid characters like &, #, @, etc.
• Example : Jane_Smith_Product_Designer_Resume.pdf

7. Use Title Case

• Why : Using the title case (capitalizing the first letter of each word) improves readability and looks more professional.
• How : Capitalize each significant word in the file name.
• Example : John_Doe_Senior_Analyst_Resume.pdf

8. Keep the File Name Concise

• Why : A concise file name is easier to read and manage.
• How : Include only the most essential information (your name, job title, and the word "resume").
• Example : John_Doe_Resume.pdf instead of John_Doe_Application_for_Software_Engineer_Position_Resume.pdf

9. Consider Adding the Date

• Why : Including the date can help with version control and let recruiters know the document is up-to-date.
• How : Append the month and year at the end of the file name.
• Example : Jane_Smith_Marketing_Resume_June2024.pdf

10. Ensure Consistency Across All Application Documents

• Why : Consistency in naming conventions across your resume, cover letter, and other application documents creates a professional image.
• How : Use a similar format for all files you submit.
• Example : John_Doe_Resume.pdf, John_Doe_Cover_Letter.pdf, John_Doe_Portfolio.pdf

By following these best practices, you can ensure that your resume file is easily identifiable, professional, and compliant with application systems, increasing your chances of making a strong impression on recruiters.

• Avoid Common Mistakes in Resume File Names

Avoid Generic Names - Using generic names like "resume.pdf" or "document.docx" makes it difficult for recruiters to identify your resume among many others. Personalize the file name with your name and job title.

• Example : Use "John_Doe_Project_Manager_Resume.pdf" instead of "resume.pdf".

Avoid Special Characters and Spaces - Special characters (such as &, #, @, !) and spaces can cause compatibility issues with some applicant tracking systems (ATS) and file management software. Use underscores (_) or hyphens (-) instead of spaces, and avoid special characters.

• Example : Use "Jane_Smith_Product_Designer_Resume.pdf" instead of "Jane Smith Product Designer Resume#.pdf".

Ensure the Name is Professional and Clear - A professional and clear file name reflects well on your attention to detail and professionalism. Avoid informal nicknames, unnecessary details, or clutter.

• Example : Use "John_Doe_Resume.pdf" instead of "Johnny_D_Resume2024!.pdf".

Avoid Using Dates Unnecessarily - Including dates in the file name can create confusion if not managed properly, especially if you submit multiple versions of your resume. Only use dates if they serve a specific purpose, such as indicating a major update or version control.

• Example : Use "John_Doe_Resume_June2024.pdf" only if the date is relevant.

Don’t Use Abbreviations or Acronyms - Abbreviations or acronyms might not be clear to everyone and can make your file name less professional. Spell out words fully to avoid misunderstandings.

• Example : Use "John_Doe_Resume.pdf" instead of "JD_Res.pdf".

Avoid Including Personal Information - Personal information such as your address or phone number should not be included in the file name for privacy and security reasons. Keep personal details within the resume content, not in the file name.

• Example : Use "Jane_Smith_Resume.pdf" instead of "Jane_Smith_123_Main_St_Resume.pdf".

Avoid Long File Names - Very long file names can be cumbersome and may get truncated, losing important details. Keep the file name concise, including only essential information.

• Example : Use "John_Doe_Resume.pdf" instead of "John_Doe_Software_Engineer_Application_Resume_2024.pdf".

Don’t Forget to Use Proper Capitalization - Proper capitalization (title case) improves readability and makes the file name look more professional. Capitalize the first letter of each significant word.

• Example : Use "Jane_Smith_Marketing_Manager_Resume.pdf" instead of "jane_smith_marketing_manager_resume.pdf".

Avoid Inconsistent Naming Conventions - Inconsistent naming across your application documents can create a disorganized impression. Use a consistent format for all files you submit.

• Example : If your resume file is named "John_Doe_Resume.pdf", ensure your cover letter and other documents follow a similar format, like "John_Doe_Cover_Letter.pdf".

Don’t Use Outdated Job Titles or Information - Using outdated job titles or information in the file name can mislead recruiters and ATS . Update your file name to reflect your current job title or the job you are applying for.

• Example : Use "Jane_Smith_Marketing_Manager_Resume.pdf" instead of "Jane_Smith_Sales_Associate_Resume.pdf" if you are applying for a marketing manager position.
• The Role of File Format in Naming Your Resume

Choosing the right file format for your resume is crucial for ensuring that it is both readable and compatible with various systems. The most commonly accepted formats are PDF and DOCX. PDFs are preferred because they preserve the formatting exactly as intended, ensuring that your resume looks the same on any device. DOCX files are also widely accepted and are compatible with most word processing software.

Using these formats ensures that your resume is compatible with Applicant Tracking Systems (ATS). Many companies use ATS to scan and parse resumes for relevant keywords and information. If your resume is in a non-standard format or contains elements that ATS cannot read, it may be rejected before a human ever sees it. Additionally, avoid using file formats like JPG, PNG, or any image-based format, as these are generally not readable by ATS.

By choosing the appropriate file format and naming your resume file correctly, you enhance its readability, maintain its formatting integrity, and increase the chances of it passing through ATS and reaching the hiring manager.

• Tailoring Your Resume File Name for Different Applications

Customizing your resume file name for each job application can make a significant impact. Here are tips to tailor your resume file name for job applications:

• Example : "John_Doe_Google_Software_Engineer_Resume.pdf" for a job at Google.
• Makes it easier to identify which version was sent to each company.
• Keywords should match those in the job listing to enhance relevance.
• This small detail can distinguish your application from others.
• SEO Tips for Naming Your Resume File
• Example : "John_Doe_Software_Engineer_Resume.pdf".
• Example : "Jane_Smith_Marketing_Manager_Resume.docx".
• Example : "John_Doe_Project_Manager_Resume.pdf".
• Example : "Jane_Smith_Resume.pdf".
• Example : "John_Doe_Sales_Executive_Resume.pdf".
• Example : "John_Doe_Resume.pdf", "John_Doe_Cover_Letter.pdf".
• Example : "Jane_Smith_Resume_June2024.pdf".

Following these SEO tips will help make your resume more searchable, professional, and easily identifiable by recruiters and applicant tracking systems (ATS).

• 10 Examples of Effective Resume File Names

These examples demonstrate clear, professional, and descriptive file names that are optimized for both human readers and ATS:

• This example includes the full name and job title, making it clear and specific.
• Including the job title helps recruiters quickly identify the position you are applying for.
• Uses title case for better readability and maintains a professional appearance.
• Adding the date can help with version control and indicates the resume is up-to-date.
• Clear and concise, including only the necessary information.
• Highlights the specific job role, making it easy for recruiters to sort applications.
• Uses a common file format that is ATS-compatible and easy to read.
• Including the full job title helps align the resume with the job description.
• Simple and professional, suitable if the job title is not specified in the file name.
• The date addition helps manage multiple versions and shows the resume is current.

Following these tips make it easy for recruiters to identify and manage your resume, increasing the chances of it being noticed and reviewed.

• Why is it important to name my resume file correctly?

Naming your resume file correctly ensures it is easily identifiable by recruiters and can help you stand out in a crowded job market. It also demonstrates professionalism and attention to detail.

What happens if I use a generic file name like "resume.pdf"?

Using a generic file name makes it difficult for recruiters to identify your resume among many others. It may also get lost or overlooked in a sea of similar-sounding files.

• Can I use abbreviations in my resume file name?

It’s best to avoid abbreviations as they might not be clear to everyone and can appear less professional. Spell out words fully to ensure clarity.

• Should I include the job title in the file name?

Yes, including the job title helps recruiters quickly identify the position you are applying for, making your application more relevant and easier to manage.

• Is it okay to include the date in my resume file name?

Including the date can be helpful for version control and indicates that the resume is current. However, ensure it doesn’t make the file name too long.

• What file formats are best for resume file names?

The best formats for resume files are PDF and DOCX. These formats preserve the formatting and are compatible with most applicant tracking systems (ATS).

• How can I make my resume file name ATS-friendly?

Use simple, clear, and descriptive names without special characters. Include relevant keywords and ensure the file is in a compatible format like PDF or DOCX.

• Should I use underscores or hyphens in my file name?

Both underscores and hyphens are acceptable, but consistency is key. Choose one and use it throughout all your application documents.

• Can I include personal information like my address in the file name?

No, it’s best to avoid including personal information such as your address or phone number in the file name for privacy and security reasons.

• What should I do if the job posting specifies a different naming convention?

Always follow the specific instructions provided in the job posting. If a different format or naming convention is requested, adapt accordingly to ensure compliance with their requirements.

• How long should my resume file name be?

Aim for a concise file name that includes essential information like your name, job title, and the word "resume." Typically, this should be around 5-7 words.

• Can I use the same resume file name for multiple job applications?

It’s better to tailor the file name for each application to include the specific job title or company name, demonstrating attention to detail and personalization.

• What if I have multiple versions of my resume?

If you have multiple versions of your resume, include the date or a version number to keep track of each one. This helps in managing different applications efficiently.

• Should I include my middle name in the resume file name?

Including your middle name is optional. If your full name is common, adding your middle name can help differentiate you from other applicants.

• What should I do if my resume is rejected due to file name issues?

Review the job posting for specific instructions on naming conventions. Ensure you are using a professional and clear file name without special characters.

• How can I ensure my resume file name is unique?

Include your full name, job title, and possibly the date. This combination is likely to be unique and helps in easy identification.

Is it necessary to mention the word "resume" in the file name?

Yes, including the word "resume" makes it clear what the document is, ensuring there's no confusion about the file's content.

• Can I use all capital letters in my resume file name?

It’s best to use title case (capitalizing the first letter of each significant word) for better readability and a professional appearance.

• What if I am applying for multiple positions within the same company?

Tailor each resume file name to the specific position to show that you have customized your application for each role.

• Should I use my nickname in the resume file name?

It’s best to use your full legal name to maintain professionalism and consistency with other application documents.

• Can I include my LinkedIn profile link in the resume file name?

No, your LinkedIn profile link should be included within the resume content, not in the file name.

• What if I need to update my resume after submitting it?

If you need to submit an updated resume, include the date or a version number to indicate the latest version, such as "John_Doe_Resume_July2024.pdf".

• How important is it to follow the file naming conventions specified in the job posting?

It is very important to follow any specific instructions provided in the job posting, including file naming conventions. This shows you can follow directions and pay attention to detail.

• What happens if I use a generic file name like "resume.pdf"?
• Is it necessary to mention the word "resume" in the file name?

Madison Norton

VP Marketing & Resume Expert

Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.

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Careers at UW–Madison Extension

Extension is your opportunity to bring university resources to communities across Wisconsin. We bring research, solutions, guidance, and partnership to all areas of the state. Make a difference where you live by joining our team and supporting families, businesses, organizations, and more.

Application Information

Resume tips.

Before applying, be sure to update your resume to best reflect your experience and qualifications related to the job you are applying for.

• Include experience – include your work history and lived experience that is relevant to the position. Highlight roles and responsibilities that are related to the qualifications on the job announcement.
• Include relevant skills – provide a clear overview of your skills and how they fit the job.
• Include training/education – describe any coursework that matches the job requirements.
• Include any personal details in your resume that do not relate to the job. Examples include gender, ethnicity, photos, or political party.

Letter of Qualifications (cover letter)

A letter of qualifications is a document which highlights specific examples of your experience and/or training as they relate to the position.

Example: The job that you are applying for includes experience in planning and teaching educational programs and ability to work cooperatively with other agencies and community-based organizations. In your letter of qualifications, you would list these details:

• My experience in planning and teaching educational programs is….
• Examples of work I have performed that include planning and teaching educational programs are….
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