how to write resume for federal job

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Writing a federal government resume

This page provides an overview with examples of how to write a federal government resume, which have content and formatting that differ from most private sector resumes.

How to write a federal resume

Written by , external, Amanda Costello , 18F content designer and gummi bear enthusiast, July 2019. (Revised March 2024)

Writing a US federal resume is hard. When I started writing mine, all I wanted was a solid example. What needs to be included, in what order, and what would it look like with real information. This is that example. ( Law and Order chimes )

It can be helpful to think about a federal resume like an academic CV, an overview of your whole career. Also, these are long documents . This is not the place for a 1-2 page resume. When I applied, my resume was 7 pages long; after 5 years at 18F, it’s close to 15 pages.

Below are excerpts from my federal resume, along with details and notes about how it’s written and formatted. I want more awesome folks from all backgrounds and experiences as colleagues. I don’t want the resume formatting or particulars to be a mystery; it’s already a very challenging piece of writing.

General things to keep in mind:

• Pay particular attention to the Specialized Experience section of a federal job posting. These items must be clearly represented on your resume to show you’ve done the work to be qualified.
• New in 2024! Another tactic that’s been successful for me has been making the job posting’s Specialized Experience the headers for duties and responsibilities. Obviously you can’t do this until you’re looking at a specific job, but it can be a good way to organize your work for readability.
• Throw out your formatting. I used CAPS for headers, italics for mission statements, and bullet points. Expect that the bulk of your formatting will be stripped out. No columns, no fanciness. Just write. Hard.
• Speaking of writing: get your words going, and then get more words. I had to submit two writing samples, and that was where I could show off my content strategy particulars. Remember the job of the resume content: clear, straight lines between the requirements and your experience.

Explicit disclaimer: This resume format is what I chose to use in applying to 18F in the US Federal Government’s General Services Administration. It is not the only acceptable format, but is what worked well for me. I currently work as a content designer at 18F, but put this together on my own time, using no government resources to do so. Using this formatting is not a guarantee of consideration. You still gotta do the work.

Want to chat more about this? Shoot me an email at [email protected]

My comments below will all be in text boxes

Resume formatting

AMANDA COSTELLO 123 Lutefisk Street You Betcha, MN 55555

Mobile: 555-555-5555 Email: [email protected]

Availability: April 1, 2024

Job Type: Permanent, Telework Work Schedule: Full-Time

Desired locations:

United States - MN Remote

WORK EXPERIENCE

Workplace name, Unit name if relevant - City, State, Country

Your job title - MM/YYYY to MM/YYYY - Hours per week: xx

Mission statement(s) of the workplace, or summary of the company’s work on a larger scale.

DUTIES AND RESPONSIBILITIES:

A paragraph-long description of what the work was overall. Describe your work using a wide scope, leaving the specific details for later.

SPECIFIC TOPIC (e.g. CONTENT STRATEGY)

• Examples are in a bulleted list, each point describing a project or part of a project, or a piece of work that fits the heading, plus matches up with the qualifications/reqs.
• I chose to start each bullet with a past tense verb (Collaborated, Wrote, Managed, Edited), because that’s how I usually write resumes.
• Some of these bullets reference specific things I wrote, and those were included as writing samples with my application.

TECHNICAL SKILLS:

Software you know, tools you use, best practices and methods. This can’t just be a list, but has to have context in your work overview of how and why they were used. Also, please throw Microsoft Word on there because I was once rejected from a job in 2007 because I put “Microsoft Office” and the listing said “Microsoft Word.” Word matching! Seriously!

SELECTED WORK:

• Another bulleted list, this time of URLs related to work I did.
• They had quick little blurbs underneath about what they were, and what I did.
• Photos won’t come through on this resume, so no screenshots or anything.

Work experience example from my 2018 resume

University of Minnesota, College of Education and Human Development - Minneapolis, MN

Lead Content Strategist - 07/2012 to Present - Hours per week: 40

The mission of the College of Education and Human Development is to contribute to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of the life span. The college is part of the University of Minnesota - Twin Cities, a land-grant high-level research institution, dedicated to generating and preserving knowledge through research, sharing that knowledge through teaching and learning, and apply that knowledge through outreach and public service.

Developed and led college-wide content strategy combining current and prospective student needs with college goals for recruitment and retention. Worked as a member of a cross-functional team including designers, developers, business analysts, marketers, and well as content strategists across 7 academic departments to promote and deliver effective processes and consistent content strategy.

CONTENT STRATEGY:

• Collaborated with college academic departments, research centers, student support offices, and senior leadership to develop a “bottom up” content strategy, prioritizing student needs based on their relationships with academic programs. Assessed content through the lens of recruitment and retention.
• Wrote “Stakeholder’s Guide To Launch,” a two-page reference for the launch of a new college website. By anticipating the top questions stakeholders might field, this guide gave talking points surrounding new features, along with contacts for further questions.
• Served as strategist, editor, and project manager for regular essay series on college diversity and inclusion work, written by academic leadership. This generated authentic, meaningful content and helped stakeholders better understand the time commitment involved in content production.
• Established user-centered college voice and tone guidelines, using “A, but not B” format. This was informed by close work with students in formal and informal usability testing, and brand sort activities with college leadership and key stakeholders.

USER EXPERIENCE (UX) WRITING:

• Combined findings from user research, new graduate student interviews, faculty and researcher focus groups, higher ed industry trends, and analytics to consolidate more than 600 areas of academic research expertise into 111 categories. Categories were deployed across the college for consistent organization and increased findability of research work.
• Developed strategy and standards to categorize and sort 127 academic programs and 111 areas of research expertise. This was incorporated into two web-based tools developed in-house and allowed students to explore college offerings and expertise independent of department. Wrote and edited descriptions for each area, capped at 25 words to promote ease of reading and top-level understanding.
• Planned, edited, and delivered a “Web Writing Best Practices” guide for college content strategists. Formatted as a “one-pager” for printing and pinning up as a reference, this collected links to and recommendations from external tools and guides (Hemingway, 18F, King County Editorial Guide), internal editorial recommendations from the university and college, and voice and tone particulars. Strategists often felt intimidated and overwhelmed by the sheer amount of recommendations connected to good web content; this guide promoted four starting points to improve content: addressing the user (you/your/yours and we/our/ours), employing structured content, concise writing, and using plain language.

USABILITY TESTING AND USER RESEARCH:

• Led and managed annual process of web usability testing, including project kick-offs, stakeholder workshops, scenario development, task analysis, lab and field-based testing, issues analysis, research and recommendation presentations to project team members, key stakeholders and college senior leadership.
• Helped subject-matter expert teams and stakeholders understand their users through research and usability testing methods, defining problems and crafting effective solutions based on both quantitative and qualitative data.

COLLABORATION ON CROSS-FUNCTIONAL TEAMS:

• Contributed to responsive redesign of college website by conducting a content audit, editing student-facing content for an overall 75% file reduction, and migrating updated content to custom-built CMS. Collaborated with design and development teams to create comprehensive style guides, pattern library interface copy.
• Convened monthly “coworking days” among all college web professionals, bringing us together as a team of peers for a day of training, collaborative problem solving, idea sharing, and camaraderie. Set programming, mentored colleagues on presentations, and collected feedback to regularly adjust how our central content strategy was best supporting the specific work of the departments.

ADVOCACY AND OUTREACH:

• Advocated for content strategy best practices to over 30 University departments by regularly meeting with peers and presenting to leadership stakeholder groups. Promoted clear, consistent, user-centered writing from all contributors, even those who don’t identify as “web people,” and facilitated collaboration across organizational silos to increase efficiency and support.
• Consulted with faculty and staff in academic departments outside the college that frequently contributed to content strategy. Regular guest lecturer and student mentor in the Writing Studies program.
• Contributed as one of four subject matter experts to the University of Minnesota’s Content Strategy Self-Help Guide, recommending resources and structuring process for the centrally-maintained system to help contributors at all levels improve content writing and strategic thinking for the web.
• Frequently presented at local Twin Cities-based tech meetups, translating content strategy best practices to adjacent fields such as front- and back-end development, UX research, accessibility, interactive design, and marketing.

Provided strategic content design with skills in copywriting, style guides, plain language, comprehension/reading levels. Conducted usability evaluations using card sorting (OptimumSort), tree testing (Treejack), direct observation user research methods. Worked on a cross-functional team that used Asana, Trello, Slack, Hemingway, pattern libraries, Google Drive, MS Office Suite (Word, Excel, Power Point), and semantic HTML.

• CEHD Academic Programs, www.cehd.umn.edu/programs Developed content and structure for directory/sorting tool
• CEHD Research & Expertise, www.cehd.umn.edu/topics/ Created new content structure around college research, including categories and descriptions
• UMN Content Strategy Self-Help Guide, , external, z.umn.edu/csmap Subject matter expert for update to university-wide guide

VOLUNTEER WORK

MinneWebCon Annual Conference - Minneapolis, MN - www.minnewebcon.org

Conference Director - 10/2011 - 06/2015

MinneWebCon is a two-day web conference in Minneapolis that encourages inclusive grassroots knowledge-sharing. In addition to keynote speakers, breakout sessions, and half-day workshops, our annual conference is a space for speakers and attendees to collaborate, talk, learn, ask, test, and grow.

• Directed volunteer-run tech conference for 200+ annual attendees, bringing local and national speakers to the Twin Cities web community.
• Oversaw event logistics, speaker recruitment and support, partnerships and sponsorships, promotion, and attendee experience with conference committee support and input.
• Introduced speaker mentoring program, pairing conference speakers with an experienced mentor to review slides, practice presentations, and provide support.
• Expanded conference to two-day event in 2012, adding half-day workshops to meet attendee demand for deeper learning.

SELECTED SPEAKING AND PRESENTATIONS

My resume listed about 15 sessions that I thought were relevant to this job. I also had sections on selected publications and selected podcast guest appearances, because those are cool too! The format I use is:

"Title of the Presentation," what kind of session - MM/YYYY Conference Name - City, State, Country

• “How Silos Learn: Working in the Idea Factory,” closing keynote address - 08/2018 (scheduled) PSEWEB Conference - London, ON, Canada
• “Better Stakeholder Wrangling,” half-day workshop - 10/2018 (scheduled) edUi Conference - Charlottesville, VA
• “Better Stakeholder Wrangling,” half-day workshop - 05/2018 Confab: The Content Strategy Conference - Minneapolis, MN
• “Explain Anything to Your Boss & Grandboss,” closing keynote address - 05/2018 Manage Digital Conference - Minneapolis, MN
• “How Silos Learn,” opening keynote address - 10/2017 Digital Project Management Summit - Las Vegas, NV

University of Minnesota - Twin Cities Minneapolis, MN United States Bachelor's Degree MM/YYYY Major: English Minor: Japanese

LANGUAGE SKILLS

Language: Japanese Spoken Level: Novice Written Level: Novice Reading Level: Novice

Name: Jeff Awesomeboss Employer: University of Minnesota Title: The Best Boss Email: [email protected]

• , external, [email protected]

Handbook.tts.gsa.gov

An official website of the U.S. General Services Administration

Find out about insurance programs, pay types, leave options, and retirement planning.

Discover resources to have a balanced career at NIH.

Resources for training to develop your leadership and professional skills.

Access your personnel information and process HR actions through these systems.

Information for managers to support staff including engagement, recognition, and performance.

Discover what’s next at the NIH.

Federal Resume Tips

Federal and private sector resumes.

Federal resumes differ from resumes used in the private sector with regard to both content and purpose.

• multiple pages long
• detailed description of work experience and qualifications
• used to determine if you meet requirements/qualifications for a job announcement. Be sure to list all your experiences (including non-paid).
• generally limited to two pages 
• brief summary of work history
• used as a marketing tool to get an interview

In the Federal Government, your resume is your application. There may be an additional component called an assessment questionnaire . The assessment questionnaire asks you to rank yourself on your qualities necessary to do the job being advertised. It must support the experiences listed in your resume.

Curriculum Vitaes

An academic curriculum vitae does not provide enough information to determine if you meet eligibility requirements. If you use one, please be sure to add the information listed below.

Resume Content

Resumes must thoroughly describe how your skills and experiences align to the criteria in the job announcement. It must also support your responses to the assessment questionnaire. To do this, be sure to include detailed examples in your resume.   

Why? We operate under various federal employment laws, rules, and regulations. We are prohibited from drawing conclusions or making assumptions regarding your experience or qualifications.

Resume Checklist

We encourage you to use the  USAJobs online Resume Builder . If you use your own resume, you must include the following information:

• Contact information . This includes your name, address, day and evening telephone numbers, and email address
• Citizenship (if other than the U.S.)
• Relevant work experience . This includes paid and unpaid experiences. For instance, volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social)

For each employment listed, include the following information:

• Dates of employment . Include beginning and end dates in the following format: month/day/year
• Hours per week . We assume fulltime unless otherwise stated. Employment will be prorated in crediting experience.
• Include any supervisory/managerial responsibilities and number of staff supervised (if applicable). This information helps determine if you meet minimum eligibility requirements for the position.
• Review the qualifications section in the job announcement closely and directly address the education, skills, and experience required in your resume.
• Series and grade or equivalent (if a Federal position)

Education R equirement

If the position has an education requirement or you are qualifying on the basis of education, include the following:

• Education history .  Specify the type of degree and major of study. 
• Relevant courses . This information is needed if the position requires credit hours.

Do NOT Include

On your resume and cover letter, you should not include any of the following:

• A photograph or video of yourself
• Any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.)  
• Links to web pages
• Spell out all acronyms .
• Projects worked on
• Specific duties and tasks
• Tools, software, or systems
• Results and outcomes (i.e. saved money, time, consolidated resources, etc.)
• Example: an individual in the budget field has "worked with disseminating budgets for small projects." To make the description more relevant, the applicant describes the experience with numbers, "disseminated budgets for small projects amounting to $450,000."
• Example: When a recruiter reads the keyword "analyst," he or she might assume you have experience in collecting data and evaluating effectiveness.
• If a job announcement uses a keyword such as "develops," use it in your resume. It is representative of independence in work assignments and the range of responsibility for the available position.
• Be honest . Be honest in describing your accomplishments, but not modest.
• Use reverse chronological order to list experience . Start with your most recent experience first and work your way back. An exception: when it is more appropriate to list your most relevant work experience first (e.g. if you are changing careers).
• Tailor your resume to include information relevant to the specific position you are applying to. Education and work experience that is indirectly related can be excluded if the resume begins to grow too long.
• Be concise and keep paragraphs short. To make your resume easier to read, add a brief, relevant heading to paragraphs to maximize readability.
• Use bullets to describe your experiences and accomplishments.
• Ensure correct grammar and no spelling errors . Your resume is your first impression – make it a good one!
• Resume Builder
• Resume Writing
• USAJOBS Guidance  

Contact us to ask a question, provide feedback, or report a problem.

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Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock Locked padlock ) or https:// means you've safely connected to the .gov website. Share sensitive information only on official, secure websites.

What should I include in my resume?

Whether you're a current federal employee or new to the federal government, your resume is the primary way for you to communicate your education, skills and experience.

Before you get started

Read the entire job announcement. Focus on the following sections to understand whether or not you qualify for the position. This critical information is found under:

• Duties and Qualifications
• How to Apply (including a preview of the assessment questionnaire, if applicable)
• How You Will be Evaluated

Make sure you have the required experience and/or education before you apply. Hiring agencies use the job announcement to describe the job and the required qualifications, including:

• Level and amount of experience

What to include in your resume

Federal jobs often require that you have experience in a particular type of work for a certain period of time. You must show how your skills and experiences meet the qualifications and requirements listed in the job announcement to be considered for the job.

Include important contact information

Don't forget to add current contact information. Most job applications require this information:

• Phone number

Read the job opportunity carefully to make sure you have included all required contact information.

Include dates, hours, level of experience and examples for each work experience

For each work experience you list, make sure you include:

• Start and end dates (including the month and year).
• The number of hours you worked per week.
• The level and amount of experience—for instance, whether you served as a project manager or a team member helps to illustrate your level of experience.
• Examples of relevant experiences and accomplishments that prove you can perform the tasks at the level required for the job as stated in the job announcement. Your experience needs to address every required qualification.

Program Analyst GS-343-11 January 2009—Present 40 Hours/Week $63,000/Year

• Experience/Accomplishment

Include volunteer work and roles in community organizations

Don't limit yourself to only including paid work experience. Include relevant volunteer work or community organizations roles that demonstrate your ability to do the job.

Use numbers to highlight your accomplishments

Use numbers, percentages or dollars to highlight your accomplishments—you can find this information in things like your performance reviews, previous job descriptions, awards and letters of recommendation.

When explaining your accomplishments:

• Include examples of how you saved money, earned money or managed money.
• Include examples of how you saved or managed time.
• "Improved efficiency of document processing by 25 percent over the previous year".
• "Wrote 25 news releases in a three-week period under daily deadlines".
• "Managed a student organization budget of more than $7,000".
• "Wrote prospect letter that has brought in more than $25,000 in donations to date".

These statements show in concrete terms what you accomplished.

More resume writing tips

Customize your resume.

You should tailor your resume to the job announcement rather than sending out the same resume for every job. Customizing your resume helps you match your competencies, knowledge, skills, abilities and experience to the requirements for each job. Emphasize your strengths and include everything you've done that relates to the job you're seeking. Leave out experience that isn't relevant.

Use similar terms and address every required qualification

Your experience needs to address every required qualification in the job announcement. Hiring agencies will look for specific terms in your resume to make sure you have the experience they're seeking.

For example, if the qualifications section says you need experience with “MS Project” you need to use the words ” MS Project” in your resume.

Organize your resume to make it easy to understand

You need to organize your resume to help agencies evaluate your experience. If you don't provide the information required for the hiring agency to determine your qualifications, you might not be considered for the job.

• Use reverse chronological order to list your experience—start with your most recent experience first and work your way back.
• Provide greater detail for experience that is relevant to the job for which you are applying.
• Show all experiences and accomplishments under the job in which you earned it. This helps agencies determine the amount of experience you have with that particular skill.
• Use either bullet or paragraph format to describe your experiences and accomplishments.
• Use plain language—avoid using acronyms and terms that are not easily understood.

Hiring agencies often receive dozens or even hundreds of resumes for certain positions. Hiring managers quickly skim through submissions and eliminate candidates who clearly are not qualified. Look at your resume and ask:

• Can a hiring manager see my main credentials within 10 to 15 seconds?
• Does critical information jump off the page?
• Do I effectively sell myself on the top quarter of the first page?

Review your resume before you apply

Check your resume for spelling and grammatical errors and have someone else, with a good eye for detail, review your resume.

Important facts about the federal hiring process

• The federal government does have a standard job application. Your resume is your application.
• Hiring agencies use the job announcement to describe the job and list the required qualifications and responsibilities.
• After applying, the hiring agency uses the information in your resume to verify if you have the required qualifications stated in the job announcement.
• Once the hiring agency has determined who is qualified, they may use other assessments such as interviews or testing to determine the best qualified applications.

Learn more about the federal hiring process .

Additional resources

• What should I leave out of my resume?
• How to build a resume
• How to create a resume

Still need help?

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Quick Guide to Preparing a Resume For Federal Government Positions

Due to the volume of applications received for any given vacancy announcement within the website, your resume will most likely be processed through an electronic filtering mechanism before being reviewed by a Human Resources Specialist for a qualification determination. Your resume will also be screened according to certain preferences (e.g., Indian Preference, veterans, disability, etc.) and rated based on the extent and quality of your experience, education and training described on the vacancy announcement. It is essential that you tailor the experience listed on your federal resume to the specific position to which you are applying.

Once your application is rated, a quality review will be conducted by Office of Human Capital Management staff and/or a Subject Matter Expert (SME). Resumes are forwarded to the Hiring Manager for interview consideration. Once a hiring decision has been made, applicants will be notified.

Resume Writing

Before you begin, it may be helpful to compile all the information you want to include in your resume. The writing process will be much easier and faster.

It is important to thoroughly review the vacancy announcement for the position you are applying. You should tailor your resume to ensure you include the experience and skills that are required for the position.

What Should be Included in a Federal Resume?

A federal resume calls for some information that is not generally required on a standard resume for private industry positions, and not including the required information may immediately disqualify you from consideration. It is extremely important that you carefully read application instructions and include all required information. Below is an example of a resume for Federal employment:

First and Last Name Address City, State and Zip code Email address Phone Numbers

Special Hiring Authority: (Indian Preference, Veteran’s Preference or Person with Disability - Schedule A ) Federal Experience: ( Yes or No and Indicate Military, Federal or State Gov ) Security Clearance: ( Indicate what level and if it's still active ) OBJECTIVE: To obtain a full-time position in public service with ( Department of the Interior, Indian Affairs as a (Indicate the position including announcement Number if there is one )  

SKILLS SUMMARY: ( Has 3 elements: An introductory paragraph, list of skills directly related to the position, and your skills you have acquired throughout your career, that you want to highlight ) (1st Element: The introductory paragraph - Must be specific and highly detailed for each job series and position you're applying to. You need to outline all the specific skills you have that are directly related to the position you are seeking including Key Words identified in the positions description.) Focused and highly motivated management professional, with 12 + years of extensive experience in Strategic Workforce Planning , EEO , OHR and Diversity Mgt . Utilizing my background in Disability, Accommodations, Business Operations, Project Management, and Statistical Analysis to develop comprehensive programs based on the employment needs and mission of the agency. Deploying metric -based solutions and maximizing our ROI . I'm an innovative and energetic team player, relationship builder, and highly effective communicator. (2nd Element: List of skills directly related to the position and the Key Words you identified - Back up your skill summary with specific examples from you career or education. Identify specific accomplishments, length of time, highlight numerical results and awards derived from those duties and skills. This is the most critical area of the resume. You are relating an activity in your career to that of the position you are applying and showcasing your accomplishments.)

• Develop and create a Strategic Workforce Planning program to ensure were accurately utilizing all available resources. Good Example

• Expert in Equal Employment, Labor and Employee Relations assisting managers and staff in identifying and solving EEO Policy questions on Accommodations, for the past 9 yrs. Better Example

• As Diversity manager I trained a staff of 100+ internal and external personnel on diversity rules and regulations. My efforts resulted in a 70% reduction in violations and improved the overall atmosphere at ABC Co. Best Example (3rd Element: Acquired skills - These are skills you want every employer to know you possess and feel they are what defines you as a model employee. Remember you MUST quantify and qualify every statement you make.)

• Analyze, develop, test and incorporated IT business solutions to enhance business process control and tracking. Good Example

• Supervised, motivated, mentored and lead by example, using experience backed judgment, strong work ethic, and irreproachable integrity, derived from my 12yrs as a Department Manager at ABC Co. Better Example

• Developed and implemented a supply inventory program, which tracked our use of production and office materials. This provided us detailed reports of our available inventory at all times. Allowing us to make more informed purchasing decisions. Resulting in ABC Co. to save 500,000 per year. Best Example

EMPLOYMENT HISTORY Name of Employer Position & Title GS level or Salary and Years of Service From: Mo/Year to Mo/Year; (Indicate if the work was Full Time, Part Time, or Seasonal; provide number of hours for PT or Seasonal work) Write a brief description of your experience/duties, and identify your major roles and responsibilities. Describe in detail each position you held for at least the last 10 years and quantify and qualify each statement). IP: Describe each duty as if you are describing it to someone for the first time. Agencies are not allowed to assume you can or can't do anything. Ex: Cashier: A cashier can perform numerous duties, if you only list cashier we can only interpret that as someone we collected and distributed money). As Diversity Manager I analyze develop and manage programs and projects related to the successful deployment of our department's initiatives. My duties included ensuring we provided an inclusive work environment, free from discrimination and ensuring we met all federal and state regulations. This was accomplished by collecting, analyzing human capital data and statistics from various sources to get an accurate analysis of the programs and work environment we provided our employees.   • Performed labor market Statistical analysis and employment projections locally and nationally to determine our recruitment strategy to ensure we were recruiting from a diverse population. Good Example • Coordinated with the Office of Human Capital and EEO managers to develop programs to improve our diversity in the workplace. Performed detailed analysis of the current workforce, and developed a strategy to ensure we targeted a broader workforce. This had an immediate impact on community relations and a 20% increase in local sales. Better Example

• Diversity manager for the past 7 yrs I was responsible for a staff of 20 employees. I coordinated with our Office of Human Capital to develop and measure recruiting timelines and efficiency, to determine cost per employee hired and accurate return on investment. Identified various key elements related to recruiting and performed a statistical analysis on reducing cost per hire. This lead to a yearly savings of 15% on recruiting expenses. Best Example

ACCOMPLISHMENTS (Identify any areas of your career you feel an employer will get a better understanding of who you are and your additional activities, to included honors received by organizations, exceeding specific goals on projects, etc.)

• 2011 Supervised and managed the Specialty Hiring Programs, including NonCompetitive Direct Hiring Authorities, Military Spouse Employment and Individuals with Disabilities Programs, at the Department of Defense. • 2008 Liaised with union and management on contract negotiations and labor dispute settlements with global manufacturer. Prevented the loss of 200+ jobs and saving the company 1.3 million dollars.

• 2006 The Minority Entrepreneur Network - Assisted 5 minority startup companies in researching, forecasting, and drafting their business plans and applications for small business loans.

• 2005 Restructured vendor contracts for a gross savings resulting in $375K per quarter.

COMPUTER SOFTWARE (List all software and applications you are experienced in and level. Identify formal training and where you received that training)

ADDITIONAL TRAINING (List any formal or informal training including accreditations and number of hours in the specific field)

• I have attended various seminars on EEO compliance and diversity Good Example

• Extensive EEO Compliance Training: Laws & Discrimination, Diversity in the Workplace, Workplace Relationships, EEO Complaints and Resolutions: (80+ hrs of training) Better Example

• Extensive Project Management Training specializing in large scale projects and developing the project plans and schedule. All training was done at the Defense Equal Opportunity Management Institute (DEOMI) 2002 thru 2011 (120 hrs) Best Example

HONORS AND AWARDS

(Any formal awards you would like to share)

VOLUNTEER WORK & COMMUNITY INVOLVEMENT

(Depending on the type of work volunteering can count the same as formal on the job experience if related to the position) (2010 - current) I hold Diversity workshops at the ABC community center in Washington DC, 6 times each month. I provide employers with information on developing an inclusive and diverse workforce. Note: volunteer work must include the total # of hours PROFESSIONAL ASSOCIATIONS AAPD - American Association of Peoples with Disabilities HAVA - Honored American Veterans Afield NRA - National Rehabilitation Association PMI - Project Management Institute Wounded Warriors Project - Warriors to Work REFERENCES (List at least 3 references including their contact information)

indianaffairs.gov

An official website of the U.S. Department of the Interior

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Federal Government Jobs

Helping job hunters find, apply for, and land government jobs, federal resumes, federal resume guidance.

Federal resumes and KSA s provide selecting officials their first impression of the applicant through their application and federal resume composition, format, and content.  I personally reviewed and rated thousands of federal resumes during my career. Resumes and KSAs that are tailored to the job announcement receive higher ratings.

Your application makes a lasting impression on the selecting official and it tells them a lot about your attention to details, desire, qualifications, and motivation. These are essential first steps that you must take to write a professional federal resume that will help you attract the attention of the rating and selecting officials. Use our Federal Resume Guide to make your resume stand out from the crowd.

Resume Menu

The essential first steps.

• Caution (Read this first)
• Required information
• Private and federal sector application differences.
• The Federal Job Announcement?
• Sample Federal Style Resume
• KSAs – Knowledge, skills & abilities
• About USAJobs
• Federal Resume Tips
• Federal Resume Guide

Certified Federal Resume Writing Services

• SES Positions – SES Resume Services
• What services do you need?
• Return to “Apply for Jobs”

To gain federal employment, candidates must be aware of two very specific strategies:

First, applicants must read the entire vacancy announcement and the position description if available. All too often, applicants transitioning from the military or private sector to the federal government do not read the entire announcement. Rather, they look at only the salary and the job description; if they like what they read, they decide to apply.

Many end up disappointed when, during an initial consultation, they realize that other mandatory elements were overlooked in their haste to find federal employment — elements they’re unable to fulfill.

Further, in reading the entire announcement, you will gain an up-front understanding of what supporting documents are required for the announcement. In many cases, we have seen candidates — who were perfectly qualified for a job — end up being rejected by the government because they failed to include a document requested as part of the How to Apply section of the announcement

Second, candidates must tailor their federal resumes to the position description or the vacancy announcement. The federal government does not want to hear that an applicant thinks he/she can do the job; rather, the government is looking for specific examples that demonstrate that he/she can do the job. For example, being self-taught in setting up a home computer network and having successfully set up one in a home is not the same as setting up a Local Area Network (LAN) for a multi-location agency spread over a 500-mile radius.

When you complete your federal resume online read the instructions carefully. When tailoring your résumé to a specific job description or vacancy announcement, it is important to mirror what the announcement is looking for, as best as possible. There is no such thing as “too much information” — the more examples of your success in fulfilling the job description you can provide in accomplishment-focused statements, the higher your application package will be rated.

A federal style resume is completely different from the simple one-page private sector résumé. There are over 40 specific informational data elements required and much of it repeats for each work experience. Before attempting to complete your federal résumé online, review the samples in this chapter and use the next section to complete your federal resumes. You must include all requested information and answer occupational questionnaires if required in the job announcement.

I suggest writing your federal resume using a word processor program prior to attempting to post it online. Some agencies still require hard copy submissions, and this way you can produce both a paper hard copy and electronic format. You will be able to spell check your federal resume and you will have time to compose coherent work histories tailored to the job announcement or position description without time limits. To submit your application online simply copy and paste each section from your draft into the online résumé builder.

This process can dramatically improve your federal resume, resulting in higher ratings, and you will be able to keep your resume updated on your desktop. When you bid on other jobs in the same or similar occupational group you may be able to simply change the job announcement number and title and send it in. However, review each job announcement carefully. Even occupations in the same job series within the same agency can have significantly different requirements, and you must tailor your resume to those criteria to improve your chances.

Federal Resume Writing Services

Applying for federal jobs can be frustrating and the federal resume has to be targeted to the job announcement and highlight your qualifications to be rated “Best Qualified.” Only applications rated best qualified are forwarded to the selecting official for consideration. Federal resume writing services can give you the edge that you need if you work closely with them to highlight your qualifications for the position applied for.

You must work closely with the federal resume writer to provide detailed information. Federal resumes and KSAs must be specific, and the only way the federal resume writers can get this information is from you, so be prepared. They will need lists of your awards, detailed work history, military service job descriptions, rank and time of service if applicable, education and training, special skills and certifications, volunteer work, and temporary details and promotion information. Only you can provide the details.

A professional federal resume service uses only certified writers. They will work with you to ensure that your federal resume, KSAs, or ECQs are thorough, grammatically correct, properly formatted, tailored to the job announcement, and in a file format suitable for the job you are applying for.

Applicants can also write their resume / application independently with the proper resources and knowledge. Many are able to complete their application using these excellent resources. If you don’t have the time or inclination to do it on your own, there are Federal Resume Writing Services available to assist you. The service you select will be based on several factors including:

• Complexity of your resume and application
• Grade level that you are applying for
• Personal contact − ability to talk with the professional you hire
• The time you have available to work with the writer, and
• Cost of service – what you can afford

When selecting a resume writing service, make sure you will have phone and email contact with your assigned writer before you sign up. A professional service will help you tailor your application and resume to the specific job announcement. A number of low-cost services offer only online contact through a resume desktop.

Professional Service

Creditable services will discuss your personal needs and fees by phone once you provide them information about your work history, education, and qualifications, and upload a copy of the federal job vacancy announcement of interest.

Based on their initial review of your background, previously prepared documents, and position specifications, they will propose a federal resume package quote to meet your individual requirements. If you would like to proceed, an invoice will be generated for your approval and your certified federal resume writer will contact you for an introduction via email and telephone. Project development will be discussed and any additional documents that might be required will be requested by your writer.

Your federal resume and/or KSA drafts will be submitted for your review via email, and you will have the opportunity to request any changes or provide additional information to your writer.

Which Service is Best for You?

It depends on many factors. With the proper resources you can write your resume yourself, time permitting. If you hire a professional resume writing service, you will have to work by phone and online with the resume writer. Only you know the details they need to write your resume. An entry level federal style resume is typically 3 to 5 pages long and you must tailor you application and work experience to the job announcement’s required qualifications.

One advantage of hiring a professional service is that once they complete your resume for you can use that same resume, with minor modifications, for other government jobs within the same occupational group that you apply for. Just change the job title and announcement number and review the new job announcement to check for additional or different required duties and responsibilities. If these changed you will have to incorporate them into the new application.

You will find a sample federal style resume on our Federal Career Development Site . You must devote the time necessary to read the application sections, understand the concepts, tailor your resume to the job announcement, and compile the data logically, spell and grammar check your work in a word processor, and then apply.

Write Your Federal Resume Using Proper Guidance and Samples

When writing your resume, you have to consider many things and include all required information . Format is also important especially with RESUMIX and online submissions. If you are good at putting your thoughts down on paper and have the time available, you can complete your resume application as long as you fully understand the application process. I wrote many federal applications during my 35 + years of government service with great success. I was also a trained and certified federal rating official and reviewed and rated thousands of job applications.

The application and federal resume process isn’t formidable; however, you must tailor your federal resume to the job announcement . With a little coaching and the comprehensive federal resume samples that we provide here, you too can compile a comprehensive resume. Entry level job applicants can expect to spend at least 4 to 8 hours on their application. Midlevel applicants can easily spend several days compiling key information in preparation for completing their federal resume.

I encourage all who apply to complete their resume OFF-LINE. It is best to write your federal resume and/or application on your word processor and take your time to compile the info you need, draft your work experiences, spell check and ensure that you have ALL information that is required for the Job Announcement. Your federal style resume MUST be tailored to the job announcement to improve your chances of landing the job. After you complete your federal resume offline, it is a simple matter to copy and paste your federal resume data into online resume builders.

A word of caution. Once you have your federal resume completed and posted on USAJOBS, it’s easy to submit that same resume to apply for other job vacancies. That can cost you a possible job. Before resubmitting that same federal resume for another job vacancy READ the job announcement thoroughly to confirm other duties and specialized experience are not required for the new position. If you find different requirements, and you possess the new duties or specialized experience, incorporate them into your resume. It is not unusual to apply for the same job series and find other requirements, or new or additional KSA statements.

While all federal resumes typically require the same information, here are the significant character count requirements for the USAJobs online resume builder in order to file your application successfully online:

• Overall Length: 30,000 characters
• Work Experience: 3,000 characters per work experience
• Education (includes relevant course work, licensures, and certifications): 2,000 characters to describe course work
• Job-Related Training: 2,000 characters
• Professional Publications: 2,000 characters
• Additional Information: 22,000 characters; enter job-related honors, awards, leadership activities, skills, and professional profile. KSAs may be copied and pasted into this field, depending on the announcement’s instructions.

Candidates may store up to five separate federal resumes for use on the USAJobs site.

Tips for Preparing an Electronic Federal Resume

As you have seen in the previous section in which we discuss the different types of online application systems (USAJobs, CPOL, CHARTS, etc.), there is no such concept as “one size fits all” when preparing a federal résumé. However, below are a few tips to help you bridge the compatibility differences in most of the common application systems.

• Use white space and line breaks to separate topics and sections
• Use 10- or 12-point type size
• Use a margin of at least one inch on all sides
• Use CAPITAL LETTERS to highlight sections
• No graphics of any kind, including bullets
• Use date format mm-yyyy (example: “May1988” would be “05-1988”)
• No bold, italic, or underlined text
• Keep each employment block (duties and accomplishments) to about 3,000 characters and spaces each. (Note: If you must exceed this count, you can break up a job into two separate entries when you file your application online.)

Professionally Written Federal Resumes , KSAs, ECQs, and Cover Letters

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How to Write a Federal Resume in 2024 [3 Free Templates]

Creating a federal resume is a lot trickier than a conventional one.

For starters, you need to make it way more comprehensive (3-4 pages instead of the usual 1-2).

You also have to add very specific details, such as your GS rating, clearance, and more.

Want to learn how to create/build a federal resume the easy way?

• What’s a Federal Resume & How Does It Differ From a Conventional One
• How to Write a Federal Resume in 6 Easy Steps
• How to Look for Federal Jobs

So, let’s get started.

What’s a Federal Resume?

A federal resume, as the name implies, is the type of resume you need to make in order to apply for US federal positions.

It is similar to the conventional resume in the way you describe your experiences. You include all the must-have sections in your resume, and describe your skills and past experiences.

There are, however, some differences from a conventional resume that make creating a federal one a bit trickier.

Federal Resume VS Conventional Resume - Key Differences

The differences between the two types of resumes are as follows:

Sounds a bit complicated, right?

Worry not - once you’ve gotten the hang of it, writing a federal resume becomes a child’s play.

And you’re about to learn just how you can do that!

How to Write a Federal Resume [6 Easy Steps]

Step #1. start with a trusted format.

There are 3 typical resumes formats you can pick from:

• Reverse-chronological: this one’s the standard and it lists your experiences from most recent to the oldest one.
• Functional . This one doesn’t include work experiences and focuses solely on your skills.
• Combination , a mix of the other 2 formats.

Since you’re making a federal resume, though, you need to go with a reverse-chronological format .

It’s the most common format in the US and is recognized by every single federal recruiter.

• How Long Should a Federal Resume Be?

While a traditional resume is 1-2 pages max , the federal resume provides you with a LOT more freedom.

As we highlighted above, a federal resume includes a lot more detail than the conventional one. So, if you aim for 1-2 pages, you’ll just come off as lazy (and most likely unable to list all the information you need to land the job).

• Which Format Should You Use ForYour Federal Resume?

Unless the job ad specifically asks for a specific format, we recommend you stick to PDF.

A PDF resume maintains its original formatting and will look just like you intended regardless of which computer you open it with.

The same, however, can’t be said for a Word resume format. 

• Should I Use a Federal Resume Template?

Yep - if you use a resume template, your resume is going to be a lot more noticeable and at the same time, easier to create.

You can pick one of our hand-crafted CV templates and get started with yours in minutes!

Step #2. Include a Detailed Contact Information Section

Once you’ve picked your federal resume format, you should create a contact information section at the top of your resume.

That's where you include the typical information you’d put on a standard resume:

• Phone Number
• Email Address

For a federal resume, also include the following essentials:

• Citizenship.
• Mailing Address.
• Highest GS Score. You can find yours here .
• Veterans’ Preference (0, 5, or 10). Find yours here .
• Disability. Learn more about this here .
• Clearance (if any)
• Desired Location (if relevant)

202-555-0101

[email protected]

Citizenship: United States

Desired Job Type: Security Specialist

Highest Federal Pay Grade: GS-10

Desired Location: US, Massachusetts

Step #3. Create an Attention-Grabbing Resume Summary

Federal or not, a resume summary is essential.

Picture this: you’re a hiring manager and you’ve got 1,000 resumes to go through for a single position.

Are you going to 1) go through them in detail , one by one, and read them cover to cover?

Or 2) glance through them , find the ones that are relevant and give them in-depth attention.

You’d probably pick #2 (and so do hiring managers).

This is exactly where the resume summary comes in.

A resume summary is a short, 2-4 sentence paragraph that goes right on top of your resume (under contact information). As the name implies, it’s used to quickly summarize your work experience and give the hiring manager a snapshot of your application.

If you get the resume summary right, then you can rest assured that the hiring manager is going to read your resume start-to-end.

Federal Resume Summary Example

A well-written federal resume summary contains the following information:

• Your title & objective (i.e. the job you’re applying for)
• 2-3 of your most noteworthy achievements or key responsibilities
• 2-3 of your top skills
• Your areas of expertise

Here is a real-life federal resume summary example:

• Maintenance and Management professional with 10+ years of experience seeking the role of a Production Planning Manager. Past experience includes equipment maintenance and repair, policy enforcement, transportation coordination, and more. Seeking a GS-10 to a GS-11 position.

Step #4. List Your Past Work Experiences in Detail

Your work experience section is going to make or break your federal resume.

At the end of the day, this is what hiring managers really care about, while the rest of your resume is supposed to “support” this section.

Creating a convincing work experience section for a federal resume is a 2-parter:

First, you need to make sure that you include all the relevant work experience information.

Then, you need to present your path responsibilities and achievements in the most convincing way possible.

Let us teach you how to do both: 

What to Include in a Federal Resume Work Experience Section

For each entry in your work experience section, start off with the employment information. This includes:

• Employer name
• City & State
• Hours Worked Per Week
• GS Rating (If Relevant)
• Supervisor’s Name
• Supervisor’s Contact Information
• Whether It’s OK to Contact Supervisor

Supervisory Security Specialist

National Nuclear Security Administration

04/2015 - Present

Washington, DC

Pay Grade: GS12

Average Hours Per Week: 40

Supervisor: Michelle Doe (202-555-0180)

Yes, you may contact the supervisor.

Then, in plain text or in bullet points, describe all your responsibilities and achievements right underneath each work experience.

If you had several roles for the same employer, bold out each role and put the corresponding responsibilities and achievements underneath.

Here, It’s important to note that you want to be as detailed as possible, compared to when compiling a conventional resume.

For the latter, you’d list out 4-6 bullets of your top achievements and responsibilities and call it a day. With a federal resume, you need to include more information.

• Oversaw the Office of Defense Nuclear Security (DMS). Handled HR processes including classification, recruitment, training, workforce management, and more. Responsible for developing NNSA policies and guidance, as well providing guidance to NSSA headquarters, NNSA field organizations, and NSSA contract organizations.
• Exceeded sales KPIs by 20% for 3 months in a row
• Responsible for outbound cold calling, doing up to 100+ calls per day.

How to Write a Convincing Work Experience Section

Now, let’s talk about part 2:

How do you effectively communicate your past achievements and responsibilities?

The key here is to be as achievement-focused as possible.

Most job seekers, when writing about their past work experiences, tend to talk about their former responsibilities.

While this is OK (and will land you a job here and there), it doesn’t help you stand out much.

The hiring manager can probably figure out what your past responsibilities were - they’re hiring for your role, after all.

What they’re really interested to learn about you is how you excel compared to the rest of the job-seekers.

So, instead of saying:

• Managed 3 projects from start to finish over the last year.
• Helped implement a cutting-edge project management solution organization-wide, improving employee output by 20% for the year.

Step #5. Add Your Educational History

Next up in the federal resume is your educational history.

This one’s pretty straightforward - all you need to do is mention the following:

• College name
• Type of degree
• # of years attended (or semesters completed)

If specifically requested, you might also need to include the same information for your high school or GED.

Here’s what your education section would look like on your federal resume:

Bachelor of Science in Foreign Service

Boston University, Boston, MA 02215, United States

08/2014 - 05/2018

• Major: International Relations
• Minor: International Business
• Graduated Magna cum laude

Step #6. Top It Off With Optional Sections

If you have space left on your resume, you can add some of the following common resume sections to help you stand out:

• Awards & Accolades

Certifications

• Professional Associations
• Relevant Training
• Volunteer Experience
• Won first place in the Google Code Jam competition.
• Certification of Professional Achievement in Data Science (2019)
• English - Native
• French - Intermediate

Technical Skills

Federal Job Search Resources

There are a ton of useful internet resources to help you get a job in the federal government. Here are some of our top favorites:

• USA Jobs is the official government portal for federal jobs and careers.
• Learn how, exactly, the US government hires candidates .
• Discover the most in-demand government jobs here .
• If you’re a non-citizen, learn everything there’s to know about government jobs .
• If you’re looking for a job in a specific government agency, you can browse through the options here .
• If you’re a student looking for a government job, go here for entry-level positions .
• If you’ve served in the military, check out FedsHireVets.gov - it contains all the information you need about getting a federal job as a veteran.

And finally, in addition to USA Jobs, you can find federal work on the following websites:

• Careers in Government
• GovtJobs.com
• CareerOneStop
• GovernmentJobs.com

Other Federal Resume & Job Search Tips

At this point, your federal resume should be ready.

But before you go and start your job search, here are some of our top tips to help you succeed in landing your next job!

#1. Tailor Your Federal Resume to the Job

If you’re applying to several different types of jobs, make sure to tailor your resume to each of them.

A very common mistake job seekers make is that they create a single resume for dozens of positions.

This is effective at times, but it very rarely works for the type of job you’d LOVE to have.

So how do you tailor the resume? it’s pretty straightforward. Look up a job you’d like to apply for, and read the responsibilities and skills required in great detail.

Then, cross-reference it with your resume.

In many cases, you’ll see that you DO have a lot of the required experiences , you just didn’t mention them because you didn’t have space, or because you thought other types of experiences were more important.

Now all you have to do is add the relevant information to your resume, and you’re good to go!

#2. Mind the Additional Documents

Federal positions will commonly ask you for additional documents other than your resume.

If you miss one, chances are, you’re going to get disqualified (even if you have the most eye-catching federal resume in the world).

So, carefully read about the job you’re applying for and ensure that you have all the right documents.

Some documents required for federal jobs include:

• Cover letter
• Academic transcripts

#3. Are You Still Struggling? Hire a Federal Resume Expert!

If you’re still struggling with building an effective federal resume, you can always hire an expert to give you a helping hand.

Check out some of the best career coaches in 2024 here.

Federal Resume FAQ

Do you still have some lingering questions on how to build an effective federal resume? We’ll answer them here!

1. What should I include in my federal resume?

In your federal resume, include the following sections:

• Contact information
• Resume summary
• Work experience
• Optional sections like skills, languages, etc.

2. What format should my federal resume follow?

Definitely reverse-chronological.

The other 2 resume formats (functional and combination) are nowhere near as popular and are more likely to ruin your chances to land the job if the hiring manager isn’t familiar with them.

3. Should I include my picture on my federal resume?

No , you should not include a picture in your federal resume .

You should also avoid adding any sensitive personal information (age, date of birth, marital status, religious affiliation, social security number, etc.), as well as links to any websites.

4. How long should my federal resume be?

Your federal resume should be around 4 to 6 pages long, as opposed to the conventional resume which is 1-2 pages.

The reason for this is that federal resumes require a lot more background information about you than the traditional ones.

Key Takeaways

Phew, that was a lot to take in!

Now, let’s recap all the key points we’ve covered about creating a federal resume:

• A federal resume should be 4 to 6 pages long.
• It should be very detailed and include all sorts of essential information, such as GS codes, citizenship, hours worked per week, and more.
• In a federal resume, include the following sections: contact information, resume summary, work experience, education.
• If you have additional space left, you can also add things like volunteering experience, certifications, skills, etc.

Related Resume Examples

• Military Resume
• Paralegal Resume
• Career Change Resume

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• Resume and Cover Letter

How to Write a Federal Resume

7 min read · Updated on December 16, 2021

If you're searching for a job in the federal government, you're going to need a resume different from the norm.

Writing a resume that gets results is tough. Writing a federal resume? Things just got even more complicated. If you're interested in working for the U.S. government, your traditional resume will need to undergo a serious overhaul to meet the strict application requirements. The rules for writing a federal resume are different than those for a professional resume; from page length to the number of details on your education, the resume format is a whole different game when you have your eyes set on a career in government.

To get a better understanding of the differences between a federal resume and one for the traditional job search, we sat down with TC Paulson, one of TopResume's senior resume writers. Along the way, she shared her top tips for writing a successful federal resume that will help you get the interview and explained how TopResume can help write your federal resume .

TopResume: Why do job seekers need a special resume when applying for a position in the federal government?

TC Paulson: The federal application path itself is a more lengthy, involved, and comprehensive journey, so your resume needs to reflect that. However, it's not just about developing a resume as complex as a government process — there are lots of required elements you won't find in a typical corporate hiring process, and it's important that you include them all.

TR: So a federal resume is different. What does it look like?

TP: First and foremost, you can expect a federal resume to be longer than a private sector one. A typical private-sector resume will be 1–2 pages in length , but to include all the critical data essential for the federal application process you might find yourself needing 3-7 pages for your resume, depending on the length and breadth of your work experience.

Related:   What You Need to Know About Applying to Federal Jobs

TR: What should a federal resume include?

TP: Like any traditional resume, a federal resume is a key tool in the first phase of the job application process. It is designed to showcase that you have the required qualifications for the specific job you are targeting.

A federal resume needs to keep pace with government policies and procedures for hiring, which means following mandated changes required by the Office of Personnel Management (OPM). It's important that you redesign your resume so it complies with the core elements required by the majority of government agencies, all while, of course, including unique aspects of each specific job. It should detail the key aspects of your qualifications, including your experience, education, certifications, and any other relevant data. In addition, the header should contain your personal data including your name, contact information, citizenship, Veterans Preference, and federal employment history (as applicable).

Overall, it should contain the following categories of information:

Professional Job History and/or Military Career

This section doesn't start off too differently from a traditional resume: Begin with your experience. List your professional and/or military career history with your role titles, employers' names, and a detailed description of each job so the reviewer knows your daily responsibilities. Be sure to brag about your work experience on your resume to display your individual value. Then, add an extra layer of information to satisfy the requirements for a federal resume, such as the start and end months of each job, your salary, hours worked per week, and your supervisor's' contact information.

While you generally include education and degrees on a traditional resume, a federal resume requires you to dig much further into the details of your educational background. This means your GPA, credit hours earned, date of degree completion, and any awards or special recognition you may have earned along the way. Yep. They want it all.

Relevant Training and Certifications

Earned a certificate? Finished a course or training program? They want to know about it when you're applying to work in the U.S. government. And don't forget to name the granting organization and date you completed the program!

Additional Details

They may not fit into any other category, but they're still necessary to include on a federal resume. If you're part of any associations, have given presentations, or written publications, include these details in your resume. Also, if you speak any other languages or are proficient in certain technologies, include those as well. And last but certainly not least, include a list of references, the nature of your relationship with each person, and their contact information. These can be past supervisors, managers, mentors, or even colleagues — just make sure they're willing and ready to talk you up.

See why federal resumes are longer?

Sample Federal Resume

Click on the image below to view a sample federal resume:

TR: What is a vacancy announcement and why is it important when writing a federal resume?

TP: A vacancy announcement is the federal version of a private sector job posting. Just like we recommend targeting a traditional resume toward your specific job goals, your federal resume should also highlight your qualifications for the specific job you're targeting in your job search. Hiring managers — whether they're working for the federal government or for the private sector — don't appreciate a resume that takes the “jack of all trades” approach. Customize your resume to demonstrate how you're a good fit for the role you're pursuing, and your application will stand a better chance of making it to the top of the pile.

The vacancy announcement is a great place to source the information you'll need to customize your federal resume — in fact, it's required! Because of the strong focus on addressing core elements of specific vacancies or job series, a federal resume must include key details of the vacancy announcement as required by the Office of Personnel Management (OPM) and the agency posting the opening. It's important to pay attention to this key piece of information so you can craft the most effective resume possible.

Related:   How to Customize Your Resume for a Specific Job Posting

TR: Is it really necessary to employ a resume-writing service to write a federal resume?

TP: You can certainly write your federal resume on your own, but letting a professional resume-writing service like TopResume do it for you will save you time and, more importantly, optimize your chances of landing the interview. Resume writing is a crucial part of landing the position you want, so why not leave this sensitive and complex job to an expert?

Our federal resume writers are carefully selected to ensure that they are knowledgeable of the general application process for federal jobs, the structure of the USAJOBS website , the elements of a vacancy announcement, and TopResume's resume-writing standards. Armed with your critical information and their expert knowledge of the process, your TopResume federal resume writer will craft a federal resume that will leave you feeling confident in your applications.

TR: What tips can you give to someone looking to use a federal resume-writing service?

TP: Your federal resume will go through a scoring process when you apply for a job. To help you score higher, your federal resume writer will need your help!

Thoroughly review the requirements in the vacancy announcement and select the details and achievements from your background that align with those requirements. As you invest in this service, take the time to provide your writer with comprehensive information, quantifiable data, and specific achievements. With this, your professional resume writer will be able to develop an interview-winning document for you.

After your writer has delivered your final document, the rest is up to you. Follow the directions in the application process and pay attention to additional questions or essay requirements. And of course, be mindful of the application deadline!

Click on the following link for more information on what to include in your federal resume .

Looking for a position in the federal workforce? Hire a TopResume federal resume writer today !

Recommended Reading:

Interesting Jobs: Before He Became President

The Modern Guide to Career Transition

What Makes an Effective Job Search?

Related Articles:

Perfect Resume Guide for Recent College Graduates

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

See how your resume stacks up.

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Tips for Creating a Federal Resume

A resume is your ticket to a job.  It must do two things; qualify you for a job, and impress a hiring manager enough to offer you an interview.

In general there are two types/usages of resumes:

• A private sector resume is typically limited to two pages, with concise information and plain language.  It includes bullet formatting that provides a brief synopsis of your work history.  This resume is preferred by many organizations that may not take or have the time to review a long comprehensive resume.  Recruiters may tell you that they prefer a private sector resume.  This type of resume is more commonly used when attending career fairs with no or very few federal agencies participating at the event.  Additionally, a private sector resume is popular with resume writing classes that are offered, many times at job fairs.  When competing for a federal job, a private sector resume limits your competitiveness against an applicant with a well-developed federal resume.  
• A federal resume is typically several pages long with a high-level of detail and government keywords that demonstrates what knowledge, skills, and abilities you possess that align with the requirements listed in a federal job vacancy announcement.  This type of resume is more difficult to create and includes sentence and paragraph structure.  It requires you to read the job announcement closely to ensure the government keywords are included and addressed in your resume.

If you have multiple skills, it is advantageous to create more than one resume on USAJobs.gov.

General information on how to enhance your federal resume:

• The easier a resume is to read and the more focused it is on the job vacancy requirements, the faster it is for human resources (HR) staff and hiring managers to evaluate and determine if you qualify for a position.  Remember to include the month and year of previous employment when listing your employment history.  
• You should focus your qualifications on the knowledge, skills, and abilities and job requirements listed in the vacancy announcement and provide your professional background as it relates to the needs of the federal agency.  
• Use titles or headings that match language found in the job announcement.  In the federal application process, a “one resume fits all” approach is not appropriate.  Employers often make quick decisions while scanning resumes.  Furthermore, your resume should highlight the most important and relevant information about your experiences, skills, and education that relate to the job.  
• It is important to “civilianize” your resume while effectively communicating your military skills and education.  HR staff and hiring managers often have little or no experience in the military and may not be familiar with common military language.  Moreover, many standard military acronyms are also not understood and you should limit its use whenever possible.  Have someone who has no military experience read your resume, and if they have questions or do not understand something you have listed, chances are HR staff and hiring managers will have the same questions.  
• Using numbers, statistics, and quantifiable data to describe achievements and skill sets can improve how well you compete for a position.  If you can demonstrate that you have saved an organization money, streamlined a process to increase production, or improved efficiencies in an operation, it is easier for a hiring manager to favorably rank you against other applicants.  Additionally, it enhances your resume when you can highlight significant accomplishments or show the impact you have had in a previous occupation.  
• It is a common practice in the military, especially on evaluation or fitness reports, to make a list of the duties you perform and to use words such as responsible, assist, coordinate, etc.  However, consider using the power words and active verbs below to describe your accomplishments to convey your skills:

7. Creating a federal resume can become more difficult if you have multiple skill sets that you need to exhibit.  To help develop your resume, research multiple federal job announcements that you believe you are qualified to apply for, review each one from start to finish, and make sure you note all of the requirements, duties, and responsibilities of the position.  Next, highlight the key words and sentences from each announcement and use a search engine (Bing, Google, Yahoo!, etc.) to request information on the job titles listed on the announcement (Program Analyst, Program Manager, Program Specialist, etc.).  This will provide you with generic information on the types of responsibilities that are common to that job title (usually in civilian terms).  Finally, compare the words and sections that you highlighted on each job announcement and the generic list from the search engine, and see if you have a large number of those items already listed in your resume.  If those words do not appear and you possess those skills, add them to your resume.  Remember, for a federal position you are trying to create a comprehensive, well-written resume that is relevant to the job.

8. Information that should not be identified on your resume:

• College fraternities/sororities
• Health status
• Marital/family status
• References (use “references available upon request” to ensure they are current)
• Social Security numbers

How To Use the Federal Resume Format [Template + Examples]

3 key takeaways

• If you’re applying for a job with the federal government, you need to use the federal resume format.
• A federal resume is similar to a traditional resume, but is longer and offers more detail about your experience and work history.
• Teal’s AI Resume Builder can help you write a polished, metric-driven federal resume that impresses potential employers.

If you’re applying for a government job, you’ll need a federal resume.

The good news is that federal resumes have a lot of overlap with traditional resumes. However, they dig even deeper into your skills and experience, qualifications, work experience. They also include information only applicable for federal jobs.

That information carries a lot of weight. For many federal jobs, there are specific legal reasons why an employer can only consider candidates who meet all of the stated requirements. And if that weren’t enough pressure, it can also impact your pay scale. So needless to say, it’s crucial to present your qualifications effectively. 

This guide digs into how to create a resume that stands out for that federal position, including:

• Breaking down the federal resume format
• Key components of a federal resume
• 5 tips for writing a federal resume
• How to write a federal resume

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free .

Understanding the federal resume format

Before you get into the details of your education, skills, and accomplishments, it helps to get a general understanding of what federal resumes are, when you need to use them, and what makes them different from other resume formats.

What is a federal resume?

A federal resume is a specific type of resume used to apply for a federal position—whether the role is with the government or another federal agency.

While a typical resume is a marketing tool aimed at helping you impress a recruiter and land an interview, a federal resume is more than a highlight reel or employment summary. It’s a crucial part of the vetting and evaluation process for federal jobs. 

Federal positions often have more strict and rigid requirements than private sector jobs. The hiring manager will use your resume along with the supporting documents submited to determine whether you have the experience required to fill the open position. This could include transcripts, performance evaluations, self-assessments, military service paperwork, and more.

Who needs a federal resume?

You need a federal resume when applying for a job with the federal government, whether it’s with an intelligence agency like the Federal Bureau of Investigation (FBI) or another government department.

The easiest way to tell if you need a federal resume is to look where the job announcement is posted. If it’s posted on any of the following sites, you need to apply with a federal resume:

• USAJOBS.gov
• governmentjobs.com
• Any government agency website

What makes a federal resume different?

You’ll recognize a lot of the aspects of a federal resume. What separates it from a more typical resume is the depth. 

A federal resume will provide more context and information about your skills and experience, particularly within each position description. For that reason, it’s often longer than a typical resume that fits on one or two pages.

Federal resumes vs private sector resumes

Here’s a quick look at the key differences between a federal resume and a civilian or private sector resume:

Both approaches default to the reverse-chronological resume format , where your previous positions are listed with the most recent at the top. However, there’s flexibility to adjust to a functional resume or a combination resume format in terms of ordering sections, if that feels like the better fit.

Not sure whether to use a functional or chronological format? This post on functional vs. chronological resumes can help you make your decision. To understand when to use which resume format, check out this guide on the best resume format to have .

What are the key components of a federal resume?

Your federal resume will have all of the standard resume sections you’re accustomed too, albeit with more information and detail included. If you’re completely new to resume writing, review this beginner’s guide on how to make a resume to get the lay of the land first.

A federal resume includes the following sections:

• Resume header

Professional summary

Work experience

You can also add additional sections for other relevant information, such as military experience, volunteer work, or other qualifications pertinent to the role. Here’s a closer look at each of the above sections and how to make the most of them. 

Your header goes directly at the top of your resume and includes basic information such as your:

• Contact information (email address and phone number)
• Location or preferred location (if willing to relocate)
• LinkedIn profile

You’ll need all of that on your federal resume. However, depending on the specific federal job, you might also need to include other details such as:

• Availability: The job type you’re looking for (permanent, temporary, etc.) as well as your desired work schedule (full-time, part-time, shift work, etc.)
• Citizenship: Your country of citizenship (this is especially important if outside the US)
• General Schedule (GS) grade: Level used by the federal government to rank your qualifications and compensation for the position, so always include it if you have one
• Job description: Most federal jobs require you to include the job announcement number, title, series, grade, and any other important information related to the job.
• Security clearance: Required for some government jobs that work with sensitive information, so include this information if applicable
• Veteran status: Indicates whether or not you’re a military veteran

Federal resume header example

Jane M. Doe

[email protected] | 123-456-7890 | linkedin.com/in/janedoe/ | Washington, D.C.

Position: Cybersecurity Analyst, Department of Homeland Security

Announcement: DHS-CYBER-2024-0017, GS 2210-13

Availability: Permanent, full-time work

Citizenship: United States

GS Grade: GS-13

Veteran Status: 5-point preference

Your professional summary (often called your resume summary ) goes directly below your header and is a concise overview of your relevant experience, knowledge, skills, and special accomplishments.

Your summary should call attention to the qualifications that present you as the best applicant for the job. On a federal resume, that usually takes shape as an introductory paragraph of two to four sentences followed by a bulleted list of your related abilities and achievements. 

Remember that hiring managers use federal resumes as vetting tools, so your summary is less about highlighting what you’re most proud of and more about highlighting what's most relevant. 

Struggling to come up with your own? Teal’s Resume Summary Generator pulls keywords, technical skills, soft skills, and other important language from the job description and combines it with details from your work history and experience to create a tailored resume summary statement.

Federal resume summary example

Highly skilled and results-driven Cybersecurity Analyst with over 10 years of experience in the field of information security. Adept at protecting sensitive data and systems by identifying and mitigating cyber threats through advanced security measures. Proven track record of enhancing cybersecurity posture and effectively managing incident response efforts. Strong analytical skills, attention to detail, and ability to work collaboratively with cross-functional teams.

• Incident Response Lead: Spearheaded the incident response team that successfully mitigated a major cyber attack on a federal agency, resulting in zero data loss and saving the agency an estimated $2 million in potential damages.
• Security Assessment Expertise: Conducted over 50 comprehensive security assessments for various government agencies, identifying critical vulnerabilities and providing actionable recommendations that led to a 40% improvement in overall security metrics.
• Cybersecurity Training Program: Developed and implemented a cybersecurity awareness training program for over 1,000 employees, which resulted in a 60% reduction in phishing attack success rates and significantly enhanced the organization's security culture.

Your work history takes up a large portion of your resume. You’ll list your different positions in reverse-chronological order, with your most recent or current position at the top. You’ll include the basic details that go on any resume, like your job title, employer name, employer location, and the dates you worked in that position.

However, your federal resume will include additional information that’s only relevant to federal positions:

• Hours worked per week
• Grade or rank level
• Salary or compensation
• Supervisor name, contact information, and whether they can be contacted

You may not need all of that—it depends on the specifics of the job and your experience. Underneath those basics, you’ll go into detail about your job duties. While you need to explain what you did, you also need to highlight why that work mattered by quantifying your bullet points and accomplishments. 

Remember to keep relevance in mind as well. Take another look at the job description to make note of the responsibilities so you can describe your own experiences in a way that connects directly to those duties. 

Federal resume work experience example

Cybersecurity Analyst | January 2020 - June 2023

Department of Homeland Security | Washington, D.C.

Hours/Week: 40 | Grade Level: GS-13 | Salary: $98,000 per year Supervisor: John Smith | [email protected] | 555-987-6543 | May contact

• Led the incident response team in handling over 200 cybersecurity incidents annually, reducing average resolution time by 30% through efficient processes and strategic planning.
• Implemented advanced security measures, including multi-factor authentication and encryption protocols, resulting in a 50% decrease in unauthorized access incidents.
• Conducted vulnerability assessments and penetration tests on critical systems, identifying and remediating over 300 high-risk vulnerabilities, thereby enhancing system security by 45%.
• Collaborated with other federal agencies and private sector partners to share intelligence and best practices, improving threat detection and response capabilities across the board by 25%.
• Developed and delivered cybersecurity training programs for 1,500+ employees, leading to a 60% reduction in phishing attack success rates and improved overall cybersecurity awareness.
• Ensured compliance with federal cybersecurity regulations and standards, including Federal Information Security Management Act (FISMA) and National Institute of Standards and Technology (NIST) guidelines, achieving a 100% compliance rate during annual audits.
• Led a team in the successful migration of sensitive data to a secure cloud environment, enhancing data protection and reducing the risk of data breaches by 35%.

Writing your own metric-driven achievements can be tough, but Teal’s AI Resume Builder can help. Click to add an achievement to your resume and then select the “Write with AI” button. Teal will automatically generate three bullet point options for you to edit and add to your own resume.

Your skills section is where you’ll provide a list of your most relevant and impressive skills to your federal resume. While your abilities should shine through in your summary and work history, this section is an easy spot to tailor to the job description and swap in skills that show you have the knowledge and experience required for that position. 

Aim to include a mix of technical skills (like expertise with specific programs) as well as soft skills (like teamwork and leadership activities) to give the hiring manager a well-rounded understanding of what you bring to that position.

Federal resume skills example

• Cybersecurity Incident Response
• Vulnerability Assessment & Penetration Testing
• Advanced Threat Detection & Mitigation
• Risk Management Framework (RMF)
• Compliance with Federal Regulations (FISMA, NIST)
• Cybersecurity Training & Awareness Programs
• Analysis & Problem-Solving 
• Communication & Presentation
• Team Leadership & Collaboration
• Strategic Planning & Project Management

Federal resume education

Your education section is similar to what you’d include on a traditional, private sector resume. You’ll list your degrees, the school you attended, and the date you obtained them. You should also include relevant certifications, designations, or specialized training in this section, especially if they’re mentioned in the job description.

If you want to go beyond the basics, you can add your GPA, relevant coursework, special honors, or important presentations, projects, and papers to this section. However, those aren’t required.

Federal resume education example

Master of Science in Cybersecurity

George Mason University, Fairfax, VA

Graduated: May 2012

Bachelor of Science in Computer Science

Virginia Tech, Blacksburg, VA

Graduated: May 2010

Certifications

• Certified Information Systems Security Professional (CISSP)
• Certified Ethical Hacker (CEH)
• Certified Information Security Manager (CISM)
• CompTIA Security+
• Certified Cloud Security Professional (CCSP)

The above are the must-have sections to include on your federal resume. However, it’s not a rigid mold. You can add sections and information for your professional organizations, volunteer experiences, special projects, relevant awards and achievements, and any other qualifications that relate to the position.

Federal resume format template

[email protected] | 123-456-7890 | linkedin.com/in/firstnamelastname/ | [City, State]

Position: [Current title]

Announcement: [job announcement number]

Availability: [Full-time, part-time, etc)

Citizenship: [Country]

GS Grade: [General schedule grade]

Veteran Status: [If a veteran, give your status]

Professional Summary

[Summary paragraph]

• [Bullet point achievement 1]
• [Bullet point achievement 2]
• [Bullet point achievement 3]

[Past role 1]

[Past role 2]

[Past role 3]

[University]

[City, State]

[Graduation date]

• Certification 1
• Certification 2
• Certification 3

5 must-know tips for writing a federal resume

Like any other resume, crafting a resume that’s suitable for federal job openings takes some time and finesse. Here are a few federal resume tips to keep in mind when you’re writing and reviewing your document.

1. Read the directions carefully

Federal job openings often include a lot of information about both the job and the application process. Review those closely so your resume and application materials check every box.

2. Lean on existing resources

Federal resumes can seem intimidating, but the government and other organizations offer plenty of resources to guide you. For example, check out:

• Federal resume templates from the U.S. Securities and Exchange Commission
• Federal resume tips from the U.S. Department of the Interior
• Federal resume template from the FBI

When you’re ready to pull all of your information together, Teal’s AI Resume Builder can help you craft a polished and impressive document without the stress and formatting headaches.

3. Spell out acronyms

Government employment comes with plenty of acronyms and jargon. Spell them out so the recruiter doesn’t have to guess.

4. Remember relevance

Employers don’t just want to know your previous responsibilities and accomplishments—they want to know how they’ve made you uniquely prepared to address the duties of that specific job.

So, don’t get so wrapped up in the logistics of writing a federal resume that you forget the importance of relevance. Use the job description as your guide as you look back at your career and decide what information to include.

5. Use a federal format

Consider this your golden rule: If you’re applying for a federal job, you need to use a federal resume format. Don’t create a traditional resume and expect the hiring manager to process and translate that information into the format they need. They won’t take the time to do so.

How to write your best federal resume with Teal

Ready to prepare your resume? Here’s how to make it easy with Teal’s AI Resume Builder : 

1. Import your LinkedIn profile or an existing resume, or start from scratch.

2. Attach a job description to your resume so Teal’s Matching Mode can identify keywords and skills to include.

3. Use the checkboxes in each resume section to decide which information to include and which to remove.

4. Use AI to add metric-driven achievements to your roles.

5. Review Teal’s Analysis to see your resume score and expert suggestions to make your resume even stronger.

6. Visit the Design tab to easily reorder or rename your sections to fit the typical federal resume format

7. On the Design tab, you can also customize your resume format, alignment, font, layout, styling, and more

When you’re completely satisfied with your document, export it as a PDF and submit it with your cover letter ( Teal’s Cover Letter Generator can help with that part too) and other supporting documents.

Applying for a federal job can feel nerve-racking, but Teal’s AI Resume Builder can help you nail the right level of detail—without all of the nail biting.

Ready to write your best federal resume? Get started with Teal’s AI Resume Builder for free.

Frequently Asked Questions

What is the federal resume template format.

A federal resume template includes a detailed header with your contact information, citizenship, and job details, a professional summary, work experience with specific details like hours worked per week and supervisor contact information, skills, and education. It may also include additional sections for military experience, volunteer work, and relevant certifications. Each section is more detailed than a typical resume to meet federal job requirements.

What is the best format for a federal resume?

The best format for a federal resume is a detailed, reverse-chronological structure that includes a comprehensive header, professional summary, work experience, skills, and education sections. This format ensures all necessary information is presented clearly and comprehensively. It helps meet the specific requirements of federal job applications.

How far back should you go on a federal resume?

A federal resume should typically go back at least 10 years in your work history. Include relevant experience beyond 10 years if it directly applies to the job you're seeking. The aim is to provide a complete and detailed account of your work history, emphasizing relevant qualifications as some government employers can only consider candidates that meet 100 percent of the stated requirements.

Kat Boogaard

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How to Write a Federal Resume and Apply for a Federal Job

Customers Interviewed by:

The US federal government employs over 2 million people, not even counting military service branches. Federal jobs are highly contested thanks to great benefits, role longevity, and social importance. While USAJobs , the prime job board for federal jobs, is a great place to find opportunities, applying for federal jobs and writing a federal resume can be confusing, overwhelming, and counter-intuitive to those job seekers who have only applied in the private sector.

We spoke with federal resume experts for their insights to help first-time federal applicants learn to understand a job vacancy announcement, how to write a federal resume , how to apply through USAJobs, and what to expect from the lengthy federal job application process:

• Lex Levin of Lex Levin LLC
• Nancy Segal of Solutions for the Workplace
• Karol Taylor, co-author of Find Your Federal Job Fit
• What the government wants
• Federal job descriptions vs private sector JDs
• The Occupational Questionnaire
• Federal resumes vs private sector resumes
• Writing your federal resume
• Federal resume tips

The Government wants demonstrated experience

For federal jobs, experience trumps almost everything. Hiring agencies aren’t interested in potential, or as Segal says, “It’s not about your journey. You should have already arrived.” Federal HR wants to see proven success, role mastery, and expertise.

The entire federal job application process is about demonstrating that you are the ideal candidate by showing your experience and success. Experience even outweighs education for most jobs unless an applicant’s education is part of the value proposition, such as scientist or mathematician jobs.

Federal HR will not make any assumptions about your resume. Even things that seem very straightforward need to be explicitly spelled out. Federal hiring practices are highly regulated, so federal HR personnel can’t make those assumptions. Every assumption could risk an EEO complaint or even a call from Congress.

As Segal puts it, “From a federal perspective, if it’s not on the resume, you didn’t do it.”

How is a federal job description different?

When a job is posted on USAJobs, it’s called a ‘job vacancy announcement’ (JVA). This job description contains far more than the basic list of responsibilities and requirements of a private sector job description.

Segal recommends spending at least an hour thoroughly reading through the JVA. Understanding the JVA is key to structuring your resume to not just fit the job but to also demonstrate how you’re perfectly qualified.

You should use the same language that appears on the JVA on your resume to draw those lines even more clearly. Jobscan helps automate this process to make it go faster, letting you identify the most important keywords and skills.

Important sections of the JVA

Who may apply.

Not all JVAs will have this section, but make sure you fit the specifications if you see this section. These specifications usually involve citizenship, protected groups, etc.

How to Apply

Pay close attention to this section. Some jobs will require you to apply through the USAJobs resume builder.

Agency Contact Information

Segal advises that if you have further questions, pick up the phone and call the agency. Taylor explains, “The best times to call an agency are at 8:30 AM, 11:30 AM, and 4:30 PM EST. To really connect with agency employees, you have to target times when they aren’t as busy – first thing in the morning, right after lunch, and just before they head home.”

Score at least 70 on the Occupational Questionnaire

Many federal applications include a very important step called an occupational questionnaire . This questionnaire requires you rate to your knowledge, skills, and abilities that are relevant to the job you’re applying for.

While federal resumes are reviewed by humans, the questionnaire is scored by computers. If you don’t score high enough based on your questionnaire, your resume will end up in the ‘no’ pile before anyone has even seen it. A high score (70 at minimum) on the occupational questionnaire is the best way to ensure that a human will see your resume and review it.

However, don’t take that as a reason to lie or exaggerate your self-ranking. If you don’t feel like you can score yourself highly for each question, it’s a good indication the job isn’t a good fit for you. The occupational questionnaire is a likert scale, starting at A and going to the highest ranking of E.

Levin describes how occupational questionnaire questions are valuable to the job seeker: “If you’re looking at the questions and your stomach is sinking because you realize you’re not able to answer most of them at the E level, that should tell you that the job is not a good fit for you.”

Segal adds: “If you do not have what they are looking for, don’t bother to apply, because you’re unlikely to get any traction.”

The occupational questionnaire gives you even more understanding of what the hiring agency is specifically looking for in the role. Take the opportunity to prove your expertise not just by rating yourself E, but by demonstrating how you used the skill to succeed.

What’s the difference between a federal and a non-federal resume?

Writing a resume to apply for a job in the federal government is extremely different from applying in the private sector. Federal HR may look for some of the same things that a private sector recruiter will, but their perspective is completely different.

Taylor likes to tell her clients, “Leave everything you know about resumes at the door.”

How long should a federal resume be?

Federal resumes are much longer than a standard private sector resume. Federal resumes usually range from 6 to 8 pages depending on the applicant’s level of experience and the seniority of the job. Even entry-level applicants should furnish resumes of 4 to 6 pages.

“Federal resumes are so much longer, dense, and complex than private sector resumes,” explains Levin. “This is because federal HR wants to see that you have the actual experience that they’re looking for.”

The length of federal resumes comes from the amount of detail each resume section needs to contain. Since federal HR personnel are precluded from making any assumptions of what your prior work entailed, you’ll need to list out each responsibility and the details associated with it. While a list of responsibilities is important, even more importantly, you’ll have to detail how your skills allowed you to succeed with each of these responsibilities by giving specific examples.

“You specifically have to use the keywords from the federal job announcement to show that you are absolutely the best fit and the right person for this job because you have already done this kind of work before,“ adds Levin.

One way you can find those keywords is by scanning the JVA and your resume with Jobscan .

You don’t need to include information that doesn’t relate to the job you’re applying for. Keep details about prior jobs that don’t relate brief or omit them entirely – the government doesn’t care about employment gaps.

Federal Resume Requirements

Federal resumes have strict requirements, and not following these requirements is a great way to get passed over. While agencies are not required to eliminate candidates who do not follow the rules, they can. As Segal explains, “If I’m sitting there as an HR person facing a thousand resumes and only a few days to go through them, I want to figure out how to winnow my pile. What’s the best way to do that? Eliminate those who didn’t follow all the rules.”

Hours Worked

Federal HR uses hours worked to determine your amount of experience, so federal resumes require your average weekly hours for each job in your work experience section. The government often requires at least 52 weeks of experience in the skills on the JVA.

Supervisor Name and Contact Information

List your immediate supervisor and their contact information for each job you list. Make sure to denote whether your current supervisor can be contacted or not.

To avoid putting yourself in an awkward position at your current job, Taylor suggests requiring you be asked before your supervisor is contacted. If asked, find out if the hiring agency is ready to offer you the job as soon as they contact your current supervisor.

References aren’t always required – it depends on the hiring agency. However, it’s a good idea to include them if you have space.

Despite the controversy over disclosing prior pay in the private sector, salary is commonly included on federal resumes. Whether it’s required in your resume depends on the hiring agency.

‘GS’ or ‘ General Schedule ’ is the pay scale for most of the federal government. If you’re already working in the government, use your GS level instead of your salary.

Writing Your Federal Resume

There are three good methods for creating your federal resume:

• Write it yourself
• Build it with USAJobs’s own federal resume builder
• Hire a federal resume writer

Some JVAs may actually require you to apply through the USAJobs resume builder, but it might not be obvious in the JVA itself. For this reason, among others, both Taylor and Segal suggest applying through the USAJobs resume builder instead of creating a resume from scratch.

No matter what choice you make, do not procrastinate on applying if you find a JVA you’re interested in. The application process is much more time consuming than a private sector job application, and JVAs have a strict close time. There may also be unexpected requirements once you’re finished applying through USAJobs.

Federal Resume Format

Levin recommends building your own resume, because although federal resume formatting is very conservative, there are a few things you can do to make your resume stand out. Additionally, you control the content and don’t have to worry about the character limits of fields on the USAJobs resume builder.

The official font of the US government is Times New Roman, size 12. Some JVAs will actually require you to use this. If it’s not required, you can use different fonts, but nothing too modern. Jobscan’s guide on appropriate resume fonts can help you choose the best fonts. Levin’s favorite font to use on a federal resume is Calibri, with Arial Black used for section headings and contact information.

You can use tables and columns in your resume, but be sparing with them. Bullet points are also acceptable, but avoid other special characters. You can upload multiple documents, so be sure to upload your resume as both a PDF and a DOCX to cover all of your bases.

Using the USAJobs federal resume builder

Using the USAJobs resume builder is a great idea if you’re new to the federal job application process. The resume builder requires all of the important information that could get you disqualified if omitted, so there’s an extra level of safety in using it. There is, however, a lot of information to include in the builder, so it does require a good deal of attention to detail. Make sure you don’t accidentally skip any fields.

The biggest drawback of using the resume builder is that the fields for prior job experience have a 5,000 word character limit. While that seems like a generous limit, it’s something you might hit given the length of federal resumes.

However, Segal keyed us in a great way to deal with that character limit: “There is a section in USAJobs called ‘additional information.’ This is a free form block of 20,000 characters.”

The additional information section is where you should put further details you weren’t able to fit in throughout the rest of the process. It’s also where you should put certifications or awards.

Professional Federal Resume Writers

Your third option is to hire a federal resume writer. Since federal resumes are so complex, having an expert help you can be a great asset. Many experts don’t just write your resume, they’ll teach you how to tailor your resume for each position you’re interested in or even show you the best ways to leverage the USAJobs resume builder.

Do thorough research when selecting resume writers . Levin cautions, “There are a lot of opinions out there about federal resumes. Take them with a grain of salt. Look at that person’s experience. Do they do this professionally or is this just their opinion? Be mindful of who’s telling you what and what their background is.”

Federal Resume Tips

• “Digitized company’s internal microfilm library of more than 5,000 files”
• “Steered company through a complicated re-organization, resulting in a 75% increase in profits with minimal employee turnover.”
• Use the same language as the JVA and occupational questionnaire
• Use Jobscan to match and optimize keywords
• Make your qualifications for the role straightforward and obvious
• Take advantage of how long federal resumes are expected to be (4-8 pages)
• Only list your responsibilities and not show measurable results
• Assume that anything about your prior experience is self-explanatory
• Include personal pictures such as a headshot
• Include personal information such as your SSN or hobbies
• Finally, we asked each expert what they thought some of the most important things federal job seekers should know:

Nancy Segal : “You have to understand the process. If you do the process right, you should consistently get to the hiring manager.”

Lex Levin : “Federal hiring is very much a marathon, not a sprint. It takes on average about a hundred and six days to go from application to onboarding, which is over three months. Many people wait longer than that. If you are getting referred [to the hiring manager], that means the resume is working for you – keep applying!”

Karol Taylor : “Don’t struggle with no results. Invest in your future, invest in yourself. This is your career, it’s your future, it’s worth the time and money.”

Useful Resources:

• USAJob’s resume writing video tutorial
• Pathways – recent grad federal job program
• Free virtual events from USAJobs including resume writing workshops
• AskFedWeek.com
• How to write executive core qualifications

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Home » Career Advice » Resume Tips » How to Write a Federal Resume (Example and Template)

How to Write a Federal Resume (Example and Template)

Last Updated on February 9, 2024 by Career Reload

In the competitive landscape of job applications, a resume isn’t merely a list of accomplishments on paper; it’s a pivotal tool that encapsulates your professional essence and sets the tone for your candidacy. When it comes to the federal sector, this significance is magnified even further. A federal resume is not only a representation of your professional journey but also a testament to how you align with the detailed requirements of federal jobs.

Unlike the standard private-sector resumes, which can often be a brief overview of one’s experience, a federal resume demands precision, detail, and a clear alignment with the job in question. It’s your ticket to being noticed, understood, and selected in a highly competitive environment.

You might also be interested to view more  resume examples by profession »

Federal resume example (Word version)

Federal resumes require more detailed information, and specific formats and resume layouts can vary depending on the agency and position. Ensure you follow the guidelines specified in the job announcement when crafting your resume.

Download Resume Example (docx)

Example of federal resume  (text version)

Here’s an example of a federal resume for the hypothetical position of “Executive Secretary” at a federal agency. Customize this copy and paste federal resume example according to your personal and professional experience.

Citizenship: U.S. Citizen Veteran’s Preference: No Security Clearance: N/A

Job Announcement Number: ES-2023-002 Job Title: Executive Secretary

Resume Summary

With over eight years of administrative experience spanning both the federal and private sectors, have consistently showcased proficiency in streamlining operations and fostering team collaboration. As a Senior Administrative Assistant at the Department of Administrative Services, excel in coordinating executive schedules, enhancing communication channels, and orchestrating large-scale departmental events. Previous role as an Office Manager at Bright Tech Solutions further highlighted expertise in driving inter-departmental collaboration, overseeing administrative operations, and crafting cost-effective travel solutions. Noteworthy achievements include the initiation of a digital appointment system and the successful transition to an advanced communication platform. Committed to operational excellence and equipped with a deep understanding of the federal landscape, well-suited for advanced administrative roles within the government.

Work Experience

Senior Administrative Assistant, January 20XX – Present Department of Administrative Services, Washington, D.C. Grade Level: GS-9 Hours per week: 40 Supervisor: John Doe, 561-123 1234, may contact

Duties & Responsibilities:

• Coordinated and managed daily schedules and appointments for a team of six executive members, ensuring efficient time management and meeting preparations.
• Served as the primary liaison for inter-departmental communications, facilitating seamless exchanges between executive members and other departments.
• Oversaw the preparation and distribution of high-level internal and external communications, ensuring clarity, coherence, and confidentiality.
• Assisted in organizing 10+ large-scale departmental events and conferences, managing event logistics, guest lists, and promotional materials.
• Collaborated with IT teams to implement advanced office software, improving workflow efficiency by 25%.

Accomplishments:

• Developed a digital appointment system that reduced scheduling conflicts by 50%.
• Recognized with the “Star Performer Award” in 2019 for exemplary service.

Office Manager, March 20XX – December 20XX Bright Tech Solutions, Virginia Grade Level: N/A (Private Sector) Hours per week: 40 Supervisor: Jane Doe, 561-123 1234, may contact

• Managed administrative operations for a fast-paced office, overseeing a team of five administrative staff and ensuring seamless daily operations.
• Introduced and streamlined communication channels, improving inter-departmental collaboration by 30%, enhancing project completion rates.
• Orchestrated comprehensive travel arrangements for executives, negotiating with vendors, and crafting efficient travel itineraries.
• Supervised the procurement of office supplies and equipment, working within budget constraints and reducing operational costs.
• Conducted monthly team meetings to identify areas of improvement and implement solutions.
• Played a pivotal role in the transition to a new digital communication platform, reducing communication delays and boosting team collaboration.
• Implemented a cost-analysis system that resulted in a 20% reduction in executive travel expenses.

Associate of Arts in Office Management D.C. Community College, 20XX

Professional Development Course in Advanced Office Systems Virginia Training Institute, 20XX

Skills and Abilities

• Expertise in Microsoft Office Suite and Google Workspace.
• Proficient in managing multi-level executive calendars.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a dynamic environment.
• Familiarity with federal government operations and protocols.

Training & Certifications

• Certified Administrative Professional (CAP), IAAP, 20XX
• Advanced Time Management Course, 20XX

Jane Smith Title: Senior Manager Organization: Bright Tech Solutions, Virginia Relationship: Colleague from March 20XX – December 20XX Phone: (555) 765-4321 Email: name@email. com

Format and design considerations

In the diligent world of federal resumes, presentation is paramount. While the content of your resume is king, its design and format are the throne it sits upon. Here’s what you should consider:

• Length and clarity : Unlike private-sector resumes that champion brevity, federal resumes are detailed narratives. Given their length, it’s essential to ensure clarity. Use straightforward layouts, clear headings, and bullet points to enhance readability.
• Recommended fonts, sizes, and formats : Stick to professional fonts like Times New Roman, Arial, or Calibri in sizes 10-12. PDFs are often preferred as they maintain the resume’s formatting across different platforms. However, always refer to the job announcement for specific instructions.
• Importance of proofreading : An impeccable resume is free from grammatical errors and showcases consistency in format and style. Beyond spelling and grammar, ensure clarity in your descriptions. It’s advisable to have a colleague or mentor review your resume to catch any oversights.

What is a federal job?

A federal job refers to a position of employment within the federal government of a country. In the context of the United States, a federal job is a position within the U.S. federal government’s executive, legislative, or judicial branches, but excludes state and local government positions.

Federal employees work in various agencies and organizations that implement and oversee the policies, mandates, and regulations established by Congress and the President. These positions range from those in defense, healthcare, and law enforcement to science, engineering, education, administration, and many more.

Benefits of federal jobs often include:

• Stable employment : Federal jobs tend to offer more job security than many private-sector jobs.
• Competitive pay : Depending on the position and qualifications, federal salaries can be competitive with the private sector, and there are standardized pay scales.
• Retirement benefits : The federal government provides pension plans and benefits for its employees.
• Health and other insurance : Federal employees receive health benefits and often have access to other insurance options at competitive rates.
• Opportunities for advancement : There are clear paths for career progression and opportunities for training and professional development.
• Vacation and sick leave : Federal jobs offer generous leave policies.

It’s also worth noting that federal jobs can be found not only in Washington, D.C., but all across the country and even overseas, depending on the nature and scope of the position.

The primary portal for finding and applying to federal jobs in the U.S. is USAJobs.gov , where agencies post job vacancies, and applicants can submit their applications.

Understanding the basics of federal resumes

At its core, a federal resume serves a similar purpose to its private-sector counterpart: to chronicle your professional experience, education, and skills in a way that presents you as the best fit for a position. However, its specifics are where the differences lie. A federal resume is uniquely tailored to convey information that federal employers seek. It provides detailed descriptions of duties, accomplishments, and even the context of past roles.

Moreover, it adheres to certain specific formats, often being much longer than private-sector resumes. The driving force behind its distinct nature is its aim: to gauge an applicant’s suitability not just through qualifications, but also through the depth of their experiences and their alignment with the federal job’s requirements.

Getting started: pre-resume preparation

Before you even begin typing up your federal resume, there are essential preparatory steps that can make the difference between a good resume and a great one. First and foremost, research is key. Instead of a one-size-fits-all approach, each federal resume should be tailored to the specific job announcement you’re targeting. This involves closely reading the job announcement to understand what the federal agency is looking for, and ensuring your resume mirrors those requirements.

Next, ensure that you gather all necessary documentation and information. This goes beyond just previous job titles or educational qualifications. Think performance evaluations, recommendation letters, transcripts, training certificates, and more. The more comprehensive your information at this stage, the easier it will be to write a resume that ticks all the boxes for federal employers. Remember, in the federal world, it’s not just about meeting the qualifications; it’s about demonstrating them in-depth.

Essential components of a federal resume

Navigating the intricacies of a federal resume requires a clear understanding of its fundamental components. While some elements may mirror a conventional resume, the depth and specificity are unparalleled. In crafting your federal resume, each of these sections should be approached with meticulous attention to detail, ensuring that you not only meet but also exceed the expectations set by the job announcement.

Here’s a breakdown of these vital sections:

Personal information

• Full name : Present your complete name, ensuring there are no typographical errors.
• Contact details : List an up-to-date phone number and a professional email address. It’s also advisable to include a current address, especially if the job requires locality pay or is location-specific.
• Citizenship : Federal jobs often have strict citizenship requirements, so clarify your status.
• Veteran’s preference : If applicable, denote your veteran’s preference, as this can play a significant role in the selection process, providing certain eligibilities in federal hiring.

Job announcement number and job title

Every federal job announcement comes with a unique identification number, serving as a distinct marker for that specific position. It’s crucial to reference this number accurately in your application. Doing so streamlines the hiring process by allowing managers to swiftly match your resume with the particular role in question.

Furthermore, to emphasize your keen interest and alignment with the role, always replicate the exact job title from the announcement on your resume. This small detail underscores your attention to the exact position you’re pursuing.

Work experience

Unlike conventional resumes, for federal resumes, a thorough job description is necessary, detailing your specific duties and responsibilities in each role. Beyond just listing tasks, spotlight your key achievements, and bring them to life by quantifying them where feasible.

For instance, rather than a vague claim of “managed a team,” be precise and state you “led a team of 15 members.” Additionally, it’s crucial to provide clarity on the duration of each position held, adhering to a month/year format for accuracy and consistency.

It’s essential to list all relevant qualifications, begin with the highest degree you’ve secured. Equally crucial is to prominently showcase any specialized trainings or certifications, especially if they’re explicitly mentioned by the job announcement.

Beyond formal education and certifications, this section can be enriched by mentioning seminars, workshops, or relevant courses you’ve attended. These additions serve to bolster your candidacy, emphasizing your comprehensive fit and preparedness for the desired position.

Skills and abilities

In this part of your resume, make sure it closely matches the job posting. Pull out important words and needs from the job ad and include them in your skills and abilities, showing that you’re really good at those things. Don’t just list out what you can do; show how those skills are directly connected to the job you’re applying for.

Unlike many private-sector resumes, federal resumes usually ask for references. These should be people from your professional life who know your work well and can speak to your skills and qualifications. It’s important to give these folks a heads-up that a federal agency might reach out to them. Also, double-check that you have their most up-to-date contact information before you list them.

Common pitfalls and how to avoid them

When charting the intricate terrain of federal resumes, applicants must be wary of potential pitfalls that can undermine their efforts. One major misstep is crafting a generic resume. Such a resume not only represents a lost opportunity but also fails to underscore the applicant’s unique fit for a specific role. Given that each federal position comes with its own set of distinct requirements, it’s essential to tailor your resume, reflecting not just your qualifications but also how they align seamlessly with the role’s demands.

Another hazard is missing out on key details or entire sections. The omission of crucial information can be severely detrimental. To counter this, adopt a systematic approach, ideally using a checklist that’s in tandem with the job announcement, ensuring every vital component finds its place in your resume.

Lastly, a common oversight is failing to address specific qualifications highlighted in the job announcement. Instead of providing a broad overview, always tether your qualifications directly to the job’s detailed requirements. When a role stipulates a particular skill or experience, it’s imperative to both highlight and delve into these specifics on your resume, demonstrating a clear understanding of what the position entails.

Staying updated

The landscape of federal hiring is ever-evolving. Engage with websites like USAJobs and the Office of Personnel Management (OPM) to stay informed. Additionally, consider joining federal job-focused forums or networks where professionals share the latest changes and insights.

Crafting an exemplary federal resume is an investment. It demands time, effort, and an unwavering commitment to precision. However, the dividends it pays—in the form of a fulfilling federal career—are unparalleled. As the federal hiring realm evolves, it’s imperative for applicants to evolve with it. Embrace continuous learning, stay agile, and adapt to the nuanced requirements of federal job applications. Your resume is more than just your professional story; it’s the passport to a world of opportunities in the federal sector.

We’re a team of writers dedicated to providing insights and tips for navigating the professional world. With a collective wealth of experience across various industries and roles, our team understands the challenges and opportunities that come with seeking meaningful work and advancing your career. We help job seekers to better their careers by offering career advice & free resources. Download free Word resume templates and resume templates for Google Docs .

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The .gov means it’s official. Federal government websites often end in .gov or .mil. Before sharing sensitive information, make sure you’re on a federal government site.

The site is secure. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely.

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Tips for Applying for Federal Jobs

Follow the instructions in the “How to Apply” section of each announcement. Instructions will guide you through the application process, providing you detailed information on the questions, forms and format that must be addressed and used to capture your qualifications for the job.

The documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.

Cover Letters are not mandatory and will not be used to verify experience, but may be submitted.

Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your computer and USAJOBS profile. To receive full consideration for relevant and specialized experience, please list the month, year, and the number of work hours worked for the experience listed on your resume.  We also suggest that you preview the vacancy questions, and confirm that your resume supports your question responses.

Unofficial Transcript(s) (in English) - If you are using education as a basis for qualifying for this position, you must submit all applicable academic transcripts demonstrating that you meet the qualifying educational requirements (ex. BA/BS, MA, JD, Ph.D., etc.).  If specific coursework is required to qualify, you must supply an unofficial transcript from each academic institution in which the required courses were taken in order to receive credit. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Learn more about Evaluation of Foreign Education .

More information regarding resumes (from Careers at DOL – Tips for Writing your Federal resume ):

One size never fits all. As you apply for jobs, tailor your resume to the position’s requirements. Study the job opportunity announcement and emphasize the parts of your work history that match the qualification requirements listed there. It is important to portray your knowledge and skills as a match to the requirements of the position and demonstrate the ability to do the job. This is easy to do when you include your results, achievements and accomplishments. Minimize the use of technical jargon or specialized terminology (e.g., military abbreviations) in your resume.

Unlike resumes used in the private sector, federal resumes require additional information. For each past job, give the standard information found in most resumes. Your federal resume should include the following:

• Job announcement number , job title , and job grade of the job for which you are applying
• Your full name , mailing address , day and evening phone numbers and home e-mail .
• Country of citizenship , if different from U.S.
• Veterans – Ensure that you attach or upload supporting documentation (e.g., DD214 or Statement of Service if still on Active Duty; SF-15, Application for 10-point preference; and Disability Rating Letter of 30% or more from the VA, if applicable).
• Peace Corps / AmeriCorps VISTA Volunteers – If you are a Returned Peace Corps Volunteer, you will need to provide your Description of Service (DOS) to claim non-competitive eligibility for federal jobs. AmeriCorps VISTA volunteers
• Persons with Disabilities (Schedule A) – To verify eligibility for employment under the Schedule A hiring authority, you must provide proof of disability issued by a licensed medical professions, a licensed vocational rehabilitation specialist, or any federal agency, state agency, or an agency of the District of Columbia, or U.S. territory that issues or provides disability benefits. Contact the Department’s Selective Placement Coordinators for help with hiring and accommodation requests.
• Veterans – Keep in mind that your military training may count towards qualifications. Use your Verification of Military Experience and Training (VMET) document (DD Form 2586) to document your training and education.
• Begin with your current position and list all other positions held in chronological order.
• State the job title, starting and ending dates ( including month and year ), prior employer's name and address (or write "self-employed," if that applies), and major duties and accomplishments. Include any positions temporarily held.
• Show the average number of hours worked per week or simply state "full-time"; salary or wage earned; supervisor's name, address and telephone number; and whether your most recent supervisor may be contacted.
• Veterans - Avoid using military job titles or occupational codes. Instead, look at what you did using your Verification of Military Experience and Training (VMET) as a starting point. Employers prefer proven performers, so make sure you know what employers are looking for in comparison to your military work experience.
• Indicate if your current supervisor can be contacted
• Job-related training courses (title and year).
• self-management skills refer to the way you manage yourself on the job (e.g., dependable, resourceful, etc.);
• functional skills are the skills you use on the job or have used in previous jobs (e.g., operate equipment, supervise, analyze, etc.); and
• technical skills relate to specific skills required to perform a described task (e.g., computer programming, accounting, sales, etc.)
• Current job-related certificates and licenses - Make sure you understand the licensure and certification requirements for your job objective.
• Job-related honors, awards, special accomplishments , leadership activities, memberships, or publications.

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Federal Resume Example: How to Get a Job at NASA or the FBI

• Kaja Jurcisinova , 
• Updated May 5, 2023 13 min read

Did you know that the US government is the largest employer in the US? It hires about 100,000 new employees every year, which means that if you’re looking for a new job, the federal sector may be the right place for you. That's when having top-notch federal resume examples comes in handy.

The thing is, unlike private-sector resumes,  federal resumes are often more comprehensive, longer, and more detailed.  

They should also include a detailed account of your work experience and education, as well as your citizenship,  veteran status , or relevant skills and certifications.

In this article, we'll show you a resume example from a real person who got hired by the U.S. Department of Veterans Affairs. We'll also explain the federal resume format and how to apply for a federal job, be it in  NASA , the FBI, or the Department of Education.

Table of Contents

Click on a section to skip

What federal jobs are out there? 

Federal resume format, how to write a resume for a federal job , federal resume examples, how to apply for a federal job , what does the federal evaluation process look like .

The U.S. government currently employs over  2.5 million  civilian workers. But not all federal employees work in Washington, D.C. In fact, more than 80% of federal employees work elsewhere, in locations across the States and even abroad. 

That's because the federal cabinet consists of 15 department-level agencies, 20 large independent agencies, and 80 smaller agencies. Together, they employ thousands of people. 

Apart from NASA, the FBI, and other well-known organizations, there are many federal agencies that offer job opportunities. 

So, if you decide to work for the U.S. government, you can also work within:

• the Department of Justice
• the Department of Homeland Security
• the Department of the Interior
• the Department of Health and Human Services
• the Environmental Protection Agency
• the Department of Defense
• the Department of Transportation
• the Department of Education
• the Federal Bureau of Investigation

These are  the most common federal job  positions in 2021: 

• Nurse 
• Miscellaneous Administration and Program
• Compliance Inspector
• Manager and Program Analyst
• Information Technology Manager
• Criminal Investigator
• General Attorney

Any of these departments or job positions caught your attention and seem like a good fit? Then you'll need a proper federal resume.

The  federal resume is quite different from a private industry one,  and so is the process of writing it. 

Thus, before you start writing your federal resume, it's essential to understand how it differs from a private sector resume.

Federal vs private sector resume

Private sector resumes tend to: 

• rarely exceed two pages
• include a description of  work experience  or other qualifications that are shorter
• be more “flashy”
• be more selective, as they serve as a way of attracting attention rather than a detailed account of all the work experiences

On the other hand,  federal sector resumes are usually: 

• several pages long, usually 4 or 6
• include a long and detailed description of past experience
• focus on meeting all of the requirements for a specific vacancy
• list all of your experience and education

So, if you're planning on writing a federal resume, follow the advice below. 

Not too fond of writing?

Let the AI write your resume for you!

Now that you know that a federal resume differs from a private sector resume, let's take a look at how exactly you should compose it. 

1. Choose a suitable federal resume format 

There are three main  resume formats . They have different functions and serve different purposes. But when it comes to federal jobs,  the safest option is to go with a chronological resume. 

This resume lists information in  reverse chronological order , placing the most recent work experiences first. This means that you should start with writing your personal info first, then continue with a resume summary, work experience, education, and skills, and then close the resume with optional sections such as volunteering or hobbies.

This is  the most common  and standard type of CV that should rarely harm your chances as it's clear, straightforward, and recruiters are familiar with it. 

2. Stick to minimalistic formatting and design

Less is more when it comes to a federal resume. These are the things that you can do that will ensure that your federal resume will be accepted well: 

• Minimize the use of color and graphics.  A conservative color palette is the safest option for applying for a federal job. It's also best to avoid using any graphics since federal resumes are typically scanned by ATS systems.
• The same applies when it comes to templates. For a federal job, a  minimalistic resume template  is ideal. 
• Choose a simple and conventional font.  It’ll be easy to read and appear professional.  Arial  or  Roboto  should do the job well. 
• Use bullet points to structure your text.  This will make your resume easy to read and filter through. It allows for the resume to visually “breathe”. 

Pro tip:  The government job search website USAJobs offers you an option to either upload a resume or use their resume template to create a new resume based on the information you provide in their resume builder.

3. Include all the necessary resume sections

Your resume should contain enough information that will let the recruiter know  who you are, how to reach you, and what kind of work you’ve done . 

Thus, every  federal resume must include the following sections :

• Personal information.  You must include your full name, mailing address with zip code, area code, phone number, and email address.
• Citizenship.  State whether you are a U.S. citizen or have a valid work visa.
• Resume summary . Here, you suggest what you bring to the position, highlight the biggest career achievements, and explain how you can help the agency accomplish its mission. 
• Work experience.  In a federal resume, the work experience comes first (unless youre fresh out of school) and takes up around two pages. Here, you should write about all the related work experience from the last 10 years. 
• Education.  Name what schools you've attended, what degrees you've obtained, the dates, and your GPAs. The federal resume offers you more space, so feel free to include more details regarding your  education  than you would in a conventional resume, such as names of related courses you've attended or awards that you've won. 
• Skills.  Highlight any specific  skills or qualifications  related to the job, such as language abilities, computer skills, or specialized training.

In a federal work experience section, feel free to:

• Provide a brief description of the organization you’ve worked for in the past if it’s not widely known. This will help the reviewer understand the context and scope of your experience.
• Highlight any relevant experience working with or for the federal government, including internships, volunteer work, or military service.
• limit bullet points to 5-7 per position to ensure your resume remains easy to read and digest. In other words, keep the length of your work section reasonable. While federal resumes can be longer than private-sector resumes, aim for no more than.
• Include the number of hours you worked per week in each of the positions. It’ll be used to quantify the length of your experience.

If applicable, in your federal resume, include also: 

• Volunteering.  Giving back to the community is one of the core values of U.S. society. Prove to your potential future employer — the government — that you’re an active member of your community.  Volunteering  is especially advised in your career when you don't have a lot of paid experience on your resume to lean on.
• Other qualifications.  Courses, certificates, licenses, honors,  awards , special accomplishments, memberships in professional societies and organizations, publications, leadership activities, public speaking, etc. — these are all important experiences that will elevate your federal resume and make you stand out. 

4. Add federal resume-specific sections

While the sections described above are a conventional part of almost every resume, the federal resume, with its generous length, offers more space to include information that may help you to stand out from the competition. 

So, if any of the sections below are relevant to you, include them in your federal resume: 

• Your highest General Schedule (GS) grade . If you’re already presently employed within the federal government, mention your highest achieved GS grade and your current salary range. All positions within the U.S. federal government are classified under the General Schedule to determine pay rate and job responsibility.
• Veterans' preference.  If you're a veteran, you get extra points for being better qualified for a government job. So if this applies to you, make sure that you indicate your veterans' preference status. For some federal jobs, even family members of veterans have an advantage, so just read the advertisement properly to know if this may apply to you. 
• Existing security clearance.  If you possess a security clearance from your current or previous employment within a government entity, provide it.
• Preferred location.  The federal job announcement may include multiple potential locations for the position. Indicate your top-choice location so it's clear right off the bat. 

5. Quantify your accomplishments

When describing your work experiences,  focus on your accomplishments rather than simply listing your duties.  Whenever possible, quantify these accomplishments by providing specific numbers or percentages. 

For example, instead of saying,  "managed a team of employees,"  say  "supervised a team of 10 employees and increased productivity by 20%."

It’ll make you look super accomplished. 

6. Tailor your resume for each position by using keywords

Once you have your resume ready for submission, it's extremely tempting to submit that same resume to apply for all other job vacancies. But that doing so would be a major mistake.

Even some jobs within the same series often require different skill sets or experience. No job vacancy is the same, and the same goes for resumes. And nothing can be more off-putting for a recruiter than a generic resume that was clearly meant for a different vacancy. 

To ensure that your application fits the job opening, carefully read through the job announcement and  identify keywords and phrases that describe the qualifications and skills  the employer is looking for. 

Then, incorporate these keywords into your resume naturally to demonstrate that you’re a strong fit for the position.

7. Proofread and edit your resume

Make sure your federal resume is polished and  free of errors . 

Thoroughly proofread your resume for spelling and grammar mistakes. Ask a friend to review it as well. An error-free resume will show the employer that you're detail-oriented and serious about your application.

Pro tip:  Since federal resumes tend to be very long, number the pages of your resume. This will make the recruiter's job much easier. 

8. Avoid including this on your federal resume

Lastly, in your application and on your federal resume,  make sure to exclude the following: 

• a photograph
• resume video
• any sensitive information (such as age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.)
• links to web pages or online portfolios

The federal resume is a serious document that follows a strict structure. Don't try to stand out by adding sections that aren't the conventional part of the federal job application. Avoid also any information that could lead to discrimination. 

Want a resume as pretty as this one?

Select one of the Kickresume templates and wow the recruiter.

1. Federal Resume Example: U.S. Department of Veterans Affairs Administrative Trainee

This federal resume example was provided by a real person who got hired by a governmental agency. As you can see, “Peter”, a soon-to-be graduate, did everything right.

He kept the resume design minimalistic, used a chronological resume template, and placed his junior work experience first and education second. He also wrote about his experiences in enough detail and used bullet points to structure the text.

U.S. Department of Veterans Affairs Administrative Trainee Resume Example

This resume sample was contributed by a real person who got hired with Kickresume’s help.

2. Federal Resume Example: IT Specialist 

This example comes in handy once you decide not to upload an existing resume as a part of your application but rather decide to fill in the existing template on the  governmental job portal  page. 

As you can see, this example is longer and provides more details (such as the managers' names) in comparison to a conventional resume. 

IT Specialist Federal Resume Example

IT Specialist (Customer Support) – GS-2210

JAMES MARTIN

2531 Aviators Way, Chicago, IL 60616, Cell Phone: (555) 555-5678, Email: [email protected]

Citizenship: U.S. Citizen

Veterans’ Preference: No, Highest GS Grade: N/A, Security Clearance: N/A

Desired Location: US-IL-Cook County-Chicago

PROFESSIONAL SUMMARY

Dedicated Information Technology professional with expertise in application development and support. Demonstrated experience in application upgrades, computer maintenance, troubleshooting, and help desk support in various environments, including Windows and Linux.  Recognized twice for exceptional customer support.

EMPLOYMENT HISTORY

IT SUPPORT SPECIALIST , 40 hrs/week—05/15/2015 to Present

Midwest Savings Bank, 789 Orchard Grove Lane, Chicago, IL 60616

Manager: Kimberly Johnson (773) 555-5757. May contact.

Responsibilities:

• Managing and maintaining software and applications used by the Mortgage Services line of business
• Collaborating with vendor support to troubleshoot and resolve third-party software issues
• Installing server and operating system updates
• Monitoring for potential malware or other server attacks and managing software upgrades
• Managing, maintaining, and repairing hardware (PCs, printers, and servers) used by the Mortgage Services line of business and working with vendors to troubleshoot printer issues
• Designing and developing small productivity applications for the business using Java and SQL
• Interfacing with business partners, providing telephone and face-to-face assistance with their needs

Accomplishments:

• Received corporate recognition award for customer service in January 2019
• Developed an application for streamlining loan processing, which increased efficiency by 15%
• Kept business running smoothly during a server outage by rerouting traffic to backup servers, diagnosing the issue, resolving it, and restoring production servers within three hours

IT SUPPORT ASSISTANT , 40 hrs/week—07/12/2008 to 08/25/2015

City Health Hospital, 456 Medical Plaza, Chicago, IL 60616

Manager: Rebecca Smith (773) 555-8475. May contact.

• Providing level 1 and 2 technology phone support
• Assessing and redirecting support calls for further assistance
• Helping employees with basic computer and software issues
• Logging support tickets into the help desk management system

DePaul University , Chicago, IL 60614

Bachelor of Science, Information Technology, magna cum laude—2008

Concentration: Business technology; 128 semester hours, GPA: 3.7/4.0

Lincoln Park High School , Chicago, IL 60614

High School Diploma—2004, GPA: 3.8/4.0

ADDITIONAL TRAINING

• Python Programming, Chicago Community College, 06/2009
• UNIX Essentials, Chicago Technical College, 11/2013
• Linux for UNIX Users, Chicago Technical College, 03/2014

PROGRAMMING SKILLS

• Java (Proficient)
• JavaScript (Proficient)
• HTML/CSS (Proficient)

VOLUNTEER WORK

Local Food Bank , Downtown Chicago, IL

Tech4All, a community initiative to train disadvantaged kids to use and maintain computers, Chicago, IL

Applying for a federal job can be quite a lengthy process, so be ready for what you can expect. Usually, it goes like this:

The website  www.usajobs.gov  is the official job portal for federal government positions in the US. It has thousands of government jobs since a federal agency is required to post vacancies online if the position lasts at least 120 days. 

Then you'll be able to directly apply for jobs or receive automatic notifications of your saved job searches. This will help you to stay informed and prevent you from missing a good opportunity. 

You can search for your desired position by keyword, location, job category, or agency. If you're interested in a specific agency, such as the  FBI , make sure to check its website for job vacancies too.

Each job announcement includes important information about the position, such as the duties and responsibilities, the qualifications required, and the application process. 

Your application package should include your federal resume, responses to any job-related questionnaires, and documentation supporting your eligibility or qualifications, such as transcripts, certifications, or veterans' preference documents.

Once your application package is ready, follow the instructions in the  "How to Apply"  section of the job announcement.

After submitting your application, you can track its status on the USAJobs website. You'll be notified if you're selected for an interview or if the position has been filled. 

Pro tip:  For some positions, you may be asked to complete an additional application component — a  self-assessment questionnaire . This psychological questionnaire lets you rate yourself on the abilities that you’ve listed in your federal resume. Don’t try to be humble, the ratings of your skills that you provide should match your resume and demonstrate confidence.

However, keep in mind that the hiring process for federal jobs can take several weeks or even months, so be patient.

Now that you've completed your resume and submitted your federal resume, you're probably wondering what will happen next: 

• After the submission,  an HR specialist will review your application for completion.  According to the rating system for applications, the candidates can be classified as  Minimally Qualified, Qualified,  or  Best Qualified.  If you fail to fall into any of these three categories, your application doesn't even get processed.
• If you meet the basic qualification requirements,  your application is forwarded to the hiring manager  for consideration.
• The hiring manager will identify the most suitable applicants and invite them for an  interview.  
• After the  interview , send a  thank-you  note to the interviewer expressing your gratitude for the opportunity and reiterating your interest in the position. Be patient as you wait for a decision, and continue to  monitor the status of your application  on the USAJobs website.
• Depending on the outcome of the interview, a job offer may or may not be made. But if you accept an offer for a federal job,  you'll be required to undergo a background check.  You may need to provide the hiring agency with certain personal information for them to start the background investigation. After you provide your information, the agency will run a check into your past work experiences, criminal records, education, and financial history.

And there you have it! Kickresume is rooting for your ultimate success in landing that government job you've been eyeing. If you're craving more insights on crafting the perfect resume, explore our  all-encompassing resume guide . With a resume like this, your dream job awaits, be it in the government or somewhere else. 

This article was recently updated. The original article was written by Jakub Kaprál in 2018.

Kaja Jurcisinova is a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.

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Questions and answers

Where can i get help with writing my resume.

The FedsHireVets.gov website has a Resume Writing guide posted at

Resume Writing Participant Handout PDF .

USAJOBS.gov Help Center: Resume Creation Guide

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 Suggested Federal Resume Guide for PMF Applications 

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Your federal resume for the PMF will be different from a standard resume.

• It is expected to be at least two pages.
• It can be as long as 7 or 8 pages.
• Guidelines on usajobs suggest that you do not need an official federal resume, however, we recommend implementing the basics outlined in this guide.

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Navigating USAJOBS & Introduction to Federal Resume Writing (24 JUL 2024)

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Army Civilian Careers invites you to participate in a virtual informational session on federal resume writing, navigating USAJOBS website, including paid internships and fellowships in the federal government. We are a values-based community of nearly 300,000 federal civilian employees, much like those in other U.S. Federal Agencies, e.g., State, NASA, Commerce, Justice, and Education. These are strictly civilian positions. Applying for employment on USAJOBS can be a challenging process, but we are here to help! In this session we will walk through the application process to include the questionnaire, discuss resume formats, preferences, required documents to include, and how to align your experience with the job qualifications. This class is designed specifically to help you develop your federal resume and address key areas in the job announcement to make you an eligible applicant. In this session we will cover:  The Army Student Intern Program  The Army Fellows Program  How to create a USAJOBs account Applying for federal jobs  How to navigate USAJOBS Application announcement information – what the words really mean.  Beginning steps to writing a federal resume Note: This session will be conducted via MS Teams, and you will need to download the application to view the session in its entirety.

One more step:

Spread the word by sharing this event with your social networks, save it to your calendar, add to calendar.

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Navigating USAJOBS & Introduction to Federal Resume Writing (24 JUL 2024)

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Army Civilian Careers invites you to participate in a virtual informational session on federal resume writing, navigating USAJOBS website, including paid internships and fellowships in the federal government. We are a values-based community of nearly 300,000 federal civilian employees, much like those in other U.S. Federal Agencies, e.g., State, NASA, Commerce, Justice, and Education. These are strictly civilian positions. Applying for employment on USAJOBS can be a challenging process, but we are here to help! In this session we will walk through the application process to include the questionnaire, discuss resume formats, preferences, required documents to include, and how to align your experience with the job qualifications. This class is designed specifically to help you develop your federal resume and address key areas in the job announcement to make you an eligible applicant. In this session we will cover:  The Army Student Intern Program  The Army Fellows Program  How to create a USAJOBs account Applying for federal jobs  How to navigate USAJOBS Application announcement information – what the words really mean.  Beginning steps to writing a federal resume Note: This session will be conducted via MS Teams, and you will need to download the application to view the session in its entirety.

One more step:

Spread the word by sharing this event with your social networks, save it to your calendar, add to calendar.

Beginner Resume

Ai generator.

Embarking on your professional journey requires a potent tool: a well-crafted resume. It’s not just a piece of paper but your ambassador, painting a vivid image of your skills, achievements, and potential. Whether you’re freshly out of school or shifting careers, knowing the art of resume writing can be your golden ticket. Explore beginner resume examples, gain insights on the nuanced art of resume crafting, and unearth tips that will make your application stand out in the crowded job market. Let’s begin this enlightening journey together.

What is a Beginner Resume? – Definition

A beginner resume refers to the CV of an individual who is entering the workforce for the first time or has limited work experience. This type of resume typically focuses on educational achievements, volunteer work, internships, extracurricular activities, and transferable skills to compensate for the lack of extensive professional experience. It aims to highlight the candidate’s potential, adaptability, and eagerness to learn and contribute to a prospective employer.

What is the Best Resume Example for a Beginner?

Creating a compelling resume as a beginner means effectively showcasing transferable skills, educational achievements, and any relevant experiences that can illustrate your ability to adapt and excel in a professional setting. Here’s an example of an optimized resume tailored for beginners.

Contact Information:

• Name: Jane Smith
• Email: [email protected]
• Phone: (555) 123-4567
• LinkedIn: linkedin.com/in/janesmith

Motivated Business graduate with a 3.9 GPA, skilled in research and data analysis. Eager to apply academic knowledge in a practical, professional environment. Proven ability in organizational and communication skills, seeking to contribute to ABC Corp’s growth and innovation.

Bachelor of Science in Business Administration City University, Graduated in 2023

• GPA: 3.9/4.0
• Honors: Dean’s List 2021 – 2023

Relevant Coursework:

• Business Analytics

Market Research

• Organizational Behavior
• Financial Accounting
• Analytical Skills: Experienced in collecting and analyzing quantitative data, skilled in Excel and Tableau.
• Communication Skills: Effective written and oral communication, experienced in delivering presentations.
• Organizational Skills: Detail-oriented with a proven ability to manage multiple projects efficiently.

Extracurricular Activities:

Member, University Business Club

• Collaborated on a project analyzing market trends, suggesting actionable strategies for local businesses.

Volunteer, Community Service Organization

• Organized events and initiatives, improving community engagement by 25%.

Internship Experience:

Intern, Local Business Association, Summer 2022

• Assisted in market research, contributing to a comprehensive report on business trends.
• Coordinated with a team to plan and execute community business events.
• English (Native)
• Spanish (Intermediate)

Conclusion:

For beginners, crafting a resume involves focusing on educational achievements, transferable skills, and applicable experiences. Highlight your willingness to learn, adaptability, and any practical experiences that align with the job you’re applying for. Tailor your resume to each job application, emphasizing skills and achievements that resonate with the job description and company culture. Even without extensive work experience, a well-crafted, targeted resume can capture the attention of potential employers.

1. Beginner Acting Resume Example

• Apple Pages

Size: 39 KB

Embark on your acting career with our Beginner Acting Resume Example. Tailored for newcomers, it highlights your potential, showcasing any training and performances. With a focus on adaptability and talent, this customizable template is your stepping stone to present your artistic skills and passion effectively to casting directors.

2. Beginner Education Teacher Resume Example

Size: 34 KB

Launch your teaching career with our Beginner Education Teacher Resume Example. Crafted for new educators, it emphasizes your training, passion, and classroom readiness. The intuitive, customizable design allows for effortless personalization, ensuring your dedication and teaching potential shine brightly to school administrators and hiring professionals.

3. Beginner  Administrative Assistant Resume

Size: 30 KB

Step into the professional arena with our Beginner Administrative Assistant Resume template. Specifically crafted for newcomers, it highlights your organizational skills and eagerness to excel. This easily customizable format showcases your potential, making a compelling case for your fit in dynamic administrative roles, and impressing prospective employers.

4. Beginner  Sample Resumes Templates

Size: 997 KB

Kickstart your career journey with our Beginner Sample Resumes Template. Ideal for those entering the job market, offering structure and guidance to showcase your skills and potential. User-friendly and adaptable, these templates make crafting an impressive resume effortless, paving your path to your desired profession with confidence.

5. Beginner  Effective Resume Example

Size: 272 KB

Start strong with our Beginner Effective Resume Example, designed to make your skills and potential shine. Tailored for those new to the professional landscape, its strategic layout underscores your abilities and achievements with clarity and impact. Customize to turn your career aspirations into compelling narratives for prospective employers.

6. Beginner  Nursing Job Resume Example

Size: 148 KB

Embark on your nursing career with our Beginner Nursing Job Resume Example. Tailored for aspiring nurses, it highlights your education, clinical experiences, and compassion. The intuitive design is easily customizable to showcase your dedication and skills, ensuring you make a lasting impression on healthcare recruiters and hiring managers.

7. Beginner  Federal Resume Sample

Size: 58 KB

Navigate the federal job market with ease using our Beginner Federal Resume Sample. Designed to meet specific federal job application requirements, this template emphasizes your skills, training, and potential contributions. Easily customizable, it ensures that your qualifications are presented clearly, enhancing your visibility among federal hiring professionals.

8. Beginner  Internship Resume Guide

Size: 823 KB

Unlock internship opportunities with our Beginner Internship Resume Guide. It’s your comprehensive resource for crafting a compelling resume that showcases your educational background, skills, and eagerness to learn. Tailored examples and easy-to-follow tips ensure your resume stands out, paving the way for your first steps in the professional world.

9. Beginner Sample Internship Resume

Size: 350 KB

Secure your ideal internship with our Beginner Sample Internship Resume. Designed to accentuate your skills, educational background, and achievements, this template lays the foundation for a compelling application. Easy to customize and professional, it’s your tool to make a strong first impression on hiring managers and mentors alike.

Job Description Example for B eginner Resume

Certainly! Here’s an example of how a beginner might detail their experience on a resume for an “Administrative Assistant” role.

Administrative Assistant Intern – ABC Corp January 2023 – April 2023

Key Accomplishments :

• Office Management : Assisted in organizing and maintaining office filing systems, improving document retrieval efficiency by 30%.
• Customer Service : Fielded initial client inquiries via phone and email, enhancing customer service experience and expediting issue resolution.
• Meeting Coordination : Scheduled and coordinated logistics for 50+ team meetings, ensuring optimal communication and productivity.
• Report Generation : Compiled and edited weekly status reports, contributing to informed decision-making processes.
• Data Entry : Accurately inputted data into the company’s CRM, maintaining up-to-date and error-free records.

Even as a beginner, emphasizing transferable skills, contributions, and achievements in the job description can demonstrate the candidate’s value to potential employers.

Skills on Resume Required for a Beginner

For a beginner, incorporating a diverse set of skills on a resume is vital to showcase their potential. Here are various categories and examples of skills that can be included:

Soft Skills

• Communication

Ability to convey ideas, feedback, and information effectively in writing and speaking.

Collaborating with others to achieve shared goals and contribute to project success.

Problem-Solving

Identifying challenges and applying logical solutions to resolve issues.

Adaptability

Flexibility to adjust to changing environments and tasks.

Time Management

Efficiently managing and prioritizing tasks to meet deadlines.

Technical Skills

Computer literacy.

Proficiency in using Microsoft Office Suite, email, and internet navigation.

Data Analysis

Basic understanding of data interpretation and visualization.

Social Media

Familiarity with platforms like LinkedIn, Instagram, Facebook, and Twitter.

Industry-Specific Skills

For marketing roles, an understanding of basic market research techniques.

Basic Accounting

For finance roles, skills in bookkeeping or using accounting software.

Language Skills

Multilingual.

Ability to speak and write in multiple languages can be a significant asset.

Additional Skills

Innovative thinking for designing, planning, or problem-solving.

Even at entry-level, showing potential for leading teams or projects.

When crafting a beginner resume, tailor these skill sets according to the job description to demonstrate your compatibility with the role and organization’s needs. Focus on transferable skills and those acquired through education, internships, volunteer work, and extracurricular activities.

Beginner Resume Objectives Examples

1. general entry-level position:.

“Motivated graduate with a Bachelor’s degree in [Field], eager to contribute developed knowledge in [Field]. Strong interpersonal skills, attention to detail, and problem-solving abilities. Seeking an entry-level opportunity to bring dedication and a strong work ethic to a team-focused environment.”

2. Marketing:

“Creative and results-driven entry-level professional with a Bachelor’s in Marketing. Adept at creating compelling content and utilizing social media to increase brand awareness. Seeking a marketing coordinator position to apply my skills in a dynamic team environment.”

3. Software Developer:

“Recent computer science graduate equipped with a strong foundation in software development, including [list a couple of programming languages you’re proficient in]. Eager to apply my technical skills and innovative thinking in a junior developer role to contribute to team and project success.”

“Enthusiastic and customer-focused individual with strong communication skills, aiming to apply my abilities to fill the sales associate position at [Company Name]. Passionate about connecting with people and driving sales results.”

5. Nursing:

“Compassionate nursing graduate with hands-on clinical experience in patient care and medication administration. Licensed to practice in [State/Country]. Eager to join [Hospital/Clinic Name] as a Registered Nurse to provide quality healthcare to diverse patient populations.”

6. Teaching:

“Dedicated educator with a Bachelor’s degree in [Field], a passion for teaching, and experience as a student teacher. Skilled in creating engaging learning environments and collaborating with diverse students and parents. Seeking a teaching position at [School Name] to foster student success.”

7. Finance:

“Detail-oriented finance graduate with strong analytical and problem-solving skills. Keen to leverage academic knowledge in a junior financial analyst role, contributing to data analysis, forecasting, and business strategy optimization.”

8. Engineering:

“Engineering graduate specialized in [Specific Engineering Field], with practical experience through internships and academic projects. Skilled in [mention any specific tools, technologies, or methodologies]. Seeking an engineering position to apply innovative problem-solving skills and contribute to effective project completion.”

9. Graphic Design:

“Creative graphic designer with a degree in Visual Arts and a portfolio of successful projects. Proficient in Adobe Creative Suite and other design software. Eager to join [Company Name] to create compelling visual solutions.”

10. Customer Service:

“Customer-focused individual with strong communication and interpersonal skills. Experienced in resolving customer issues effectively in fast-paced environments. Seeking a customer service role to enhance the client experience and contribute to increasing customer satisfaction and retention.”

Each objective is targeted to a specific field and can be tailored further to fit the specific job and company you are applying to. Make sure to personalize your objective to reflect your unique skills, experiences, and the value you would bring to the prospective employer.

How do you write a good resume for a beginner?

I. understanding the purpose of a resume, a. introduction.

Definition: A resume is a concise document presenting your most relevant experience, skills, and achievements to potential employers.

Goal: The primary aim is to showcase your suitability for a specific role, making the hiring process efficient for recruiters.

B. Importance

First Impression: Often, your resume serves as the first interaction with an employer.

Visibility: A well-crafted resume helps you stand out, particularly when applicant tracking systems (ATS) are used.

II. Essential Components of a Resume

A. contact information.

Include: Full name, phone number, email address, and LinkedIn profile (optional).

Avoid: Personal information like your social security number, marital status, or picture.

B. Summary or Objective

Summary: A brief overview of your professional background, suitable for those with some experience.

Objective: A concise statement of your career goals, ideal for beginners looking to enter the workforce.

C. Experience

Focus on Relevance: List any internships, part-time jobs, volunteer work, or projects that align with the job you’re applying for.

Format: Start with the job title, followed by the company name, location, and dates of employment.

D. Education

Details: Include your most recent educational background, such as the degree obtained, institution, and graduation date.

Technical and Soft Skills: Include a mix of both, tailored to the job description.

Examples: Communication, problem-solving, Python programming, etc.

III. Formatting and Design

Consistency: Ensure consistent font sizes, styles, and bullet points.

Readability: Use white space effectively to enhance readability.

One Page: Ideal for beginners, keeping it concise and to the point.

C. Customization

Tailoring: Adapt your resume for each job application, highlighting the most relevant experience and skills.

IV. Common Mistakes to Avoid

A. typos and grammar errors.

Proofreading: Review your resume multiple times and consider getting a second pair of eyes.

B. Lack of Quantifiable Achievements

Numbers Speak: Whenever possible, quantify your achievements.

C. Using a Generic Resume

Customize: Always tailor your resume to the specific job and company.

V. Utilizing Technology

A. applicant tracking systems.

Keywords: Incorporate keywords from the job description to make your resume ATS-friendly.

Formatting: Avoid tables and complex formatting to ensure compatibility.

B. Online Presence

LinkedIn: A well-maintained LinkedIn profile can complement your resume.

Personal Website: Consider showcasing your portfolio if relevant.

VI. Final Tips

Be Truthful: Always be honest about your skills and experiences.

B. Continuous Improvement

Update Regularly: Keep your resume updated with the latest skills and experiences.

C. Seek Feedback

Professional Help: Consider seeking advice from mentors, peers, or professional resume writers.

By following these guidelines, beginners can create an impactful and effective resume that showcases their potential to prospective employers. Adapt and refine your resume over time to align with your evolving professional journey and the specific opportunities you’re targeting.

How do I write my first resume with no experience?

I. introduction, a. understanding the challenge.

Reality: Entering the job market without experience can be daunting.

Focus: Emphasize transferable skills, education, and willingness to learn.

B. The Mindset

Positive Attitude: Focus on what you can offer, not what you lack.

Customization: Tailor each resume to the specific job posting.

II. Key Elements of a No-Experience Resume

Essentials: Name, phone number, email address. Consider adding a LinkedIn profile or personal website if they are professional and polished.

B. Resume Objective

Focus: Concentrate on your career goals, skills, and how they align with the company’s objectives.

Clarity: Be clear and concise, keeping it to 2-3 sentences.

C. Education

Detail: Include relevant courses, GPA (if it’s strong), and extracurricular activities.

Skills Gained: Focus on skills and knowledge obtained during your studies.

D. Transferable Skills

Identification: Identify skills that are applicable to the job, such as communication, teamwork, or problem-solving.

Evidence: Provide examples of how these skills have been applied, perhaps in a volunteer or informal setting.

III. Structuring Your First Resume

A. functional format.

Skills-Based: Highlight skills over chronological work history, focusing on abilities and achievements.

Sections: Include “Key Skills,” “Education,” and “Additional Activities” sections.

B. Content Inclusion

Volunteering: Include any volunteer work. Focus on the roles and responsibilities undertaken.

Projects: Highlight relevant academic or personal projects, detailing your contributions and outcomes.

IV. Enhancing Presentation

A. aesthetics.

Professional Look: Use a clean, professional layout. Plenty of white space aids readability.

Font Choice: Stick to professional fonts like Arial, Calibri, or Times New Roman.

B. Proofreading

Attention to Detail: Eradicate typos and grammatical errors. Consider using tools like Grammarly or seeking peer reviews.

V. Utilizing Available Resources

A. resume samples and templates.

Research: Look at examples and templates to understand the norms and expectations.

Adapt: Customize templates to fit your unique profile.

B. Career Centers

Assistance: Utilize resources offered by school or community career centers.

VI. Overcoming the No-Experience Hurdle

A. networking.

Connections: Leverage personal and professional networks. Attend industry workshops and seminars.

Informational Interviews: Consider conducting informational interviews to gain insights and make connections.

B. Gaining Experience

Internships: Look for internship opportunities to build your skills and experience.

Freelancing: Consider freelancing to gain practical experience and build a portfolio.

VII. Final Thoughts

A. honesty and integrity.

Transparency: Be honest about your lack of experience but focus on your potential and willingness to learn.

B. Continuous Learning

Skill Development: Constantly seek ways to learn and develop new skills to enhance your employability.

In conclusion, while writing your first resume without experience can be challenging, focusing on your education, transferable skills, and potential as a candidate can significantly bolster your appeal to prospective employers. Customize each resume, pay meticulous attention to details, and utilize all available resources to present yourself as a capable, eager, and dedicated potential employee.

How do I write a fresher resume?

1. contact information.

Include your full name, phone number, email address, and LinkedIn profile (optional). Ensure your email address is professional.

2. Resume Objective

As a fresher, focus on your career goals, skills, and how you can contribute to the company. Be concise and clear.

“A highly motivated graduate with a degree in Computer Science, looking to secure a position at XYZ Corp to leverage coding and problem-solving skills…”

3. Education

Include your degree, the name of the institution, graduation date, and relevant coursework or honors if applicable.

• B.A in English, XYZ University, 2023
• Relevant Coursework: Creative Writing, Technical Writing

Identify the key skills that align with the job description. Include both hard and soft skills.

• Problem-solving
• Java, Python

5. Projects

For freshers, projects can compensate for a lack of experience. Include academic, personal, or freelance projects.

Automated Scheduler, XYZ University, 2022

Developed an automated scheduling system that optimized class schedules, reducing conflicts by 50%.

6. Internships and Training (if any)

Description:.

Even if unpaid, internships and training can showcase your practical knowledge and skills.

Intern, ABC Tech, Summer 2022

Assisted in developing a mobile app, resulting in a 25% increase in user engagement.

7. Extracurricular Activities

Use this section to highlight your involvement in clubs, societies, or volunteer work. This can demonstrate your soft skills and interests.

• Volunteer, Local Animal Shelter, 2022
• Member, University Debate Team, 2021-2023

8. Certifications (if any)

Add any additional certifications that are relevant to the job.

• Certified Digital Marketing Professional
• Python Programming Certification

9. Languages

If you’re multilingual, mention the languages you speak/write and your proficiency level.

• English – Native
• Spanish – Intermediate

10. Formatting and Editing

Appearance:.

Ensure your resume is well-structured, with clear headings, bullet points for easy reading, and no more than two pages.

Always proofread for grammatical and spelling errors. Consider using tools like Grammarly or seeking help from a mentor.

11. Customization

Always adapt your resume to align with the specific job description, emphasizing the most relevant skills and experiences.

Identify and incorporate keywords from the job description to pass through Applicant Tracking Systems.

12. Cover Letter

Though optional, a well-crafted cover letter can provide additional context to your resume and express your enthusiasm for the job.

Customize the cover letter for each job application, highlighting how your skills and interests align with the company’s needs.

Final Tips:

• Be honest and authentic.
• Avoid using jargon or overly complex language.
• Seek feedback on your resume from mentors or professionals in the field.

By following these steps, you should be able to create an effective fresher resume that showcases your potential, even without extensive work experience. Adapt and refine your resume for each job application to make the best impression.

Tips for Writing a Beginner Resume

1. start with a clear objective.

State clearly what you’re looking for and what you bring to the table. Focus on your skills, enthusiasm, and potential contributions.

“Enthusiastic marketing graduate with certification in digital marketing, seeking to leverage learned theoretical knowledge in a practical setting as a junior marketer at XYZ Corp.”

2. Highlight Educational Achievements

If you lack professional experience, your educational background and achievements become critical.

“B.A. in Marketing, ABC University, 2023 – Graduated Summa Cum Laude. President of the university’s Marketing Club, where I led a successful social media campaign.”

3. Include Relevant Skills

Identify the skills you possess that align with the job description and demonstrate your ability to succeed in the role.

• Digital marketing
• Content creation
• SEO optimization
• Data analysis

4. Mention Internships and Volunteer Work

Internships, part-time jobs, and volunteer experiences can showcase your work ethic, skills, and abilities.

“Intern at DEF Agency, where I contributed to a project that increased client website traffic by 30% through SEO optimization strategies.”

5. Include Extracurricular Activities

Highlight leadership, teamwork, and other soft skills through your involvement in clubs, groups, or societies.

“Captain of the university’s debate team, leading the team to win a national championship by enhancing team collaboration and strategy development.”

6. List Any Relevant Certifications

Include certifications to further validate your skills and knowledge in the absence of extensive work experience.

“Certified Digital Marketing Professional (CDMP) – Completed an intensive course covering SEO, content marketing, and analytics.”

7. Keep Formatting Professional and Clean

A well-organized, easy-to-read format helps in making a positive impression. Use bullet points, clear headings, and a professional font.

• Use bullet points for easy readability
• Include clear section headings e.g., “Education”, “Skills”, “Experience”
• Use a professional font like Arial or Calibri, size 11-12

8. Customize Each Resume

Tailor your resume to each job you apply for. Highlight the most relevant experiences and skills that align with the job description.

For a content writing job, emphasize writing and communication skills, coursework, and internships where writing was a focal point.

9. Proofread

Ensure there are no typos or grammatical errors. Consider seeking feedback from mentors or peers or use online tools like Grammarly.

Review the resume multiple times, and have a peer or mentor check for errors and provide feedback on content and clarity.

In Summary:

Creating a beginner resume requires focusing on the skills, education, and experiences that highlight your potential as a candidate. Be concise, clear, and professional in your presentation. Tailor each resume to the specific job role, emphasizing your most relevant attributes to show that you’re a fit for the position, even as a beginner.

Crafting a beginner’s resume involves emphasizing educational achievements, relevant skills, and extracurricular or volunteer experiences. Customize your resume for each job, showcasing how your unique attributes align with the role. Consistency, clarity, and conciseness are crucial, as is proofreading to ensure professionalism. Use this opportunity to present your potential and readiness to contribute effectively.

Text prompt

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10 Examples of Public speaking

20 Examples of Gas lighting

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Navigating USAJOBS & Introduction to Federal Resume Writing (24 JUL 2024)

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Army Civilian Careers invites you to participate in a virtual informational session on federal resume writing, navigating USAJOBS website, including paid internships and fellowships in the federal government. We are a values-based community of nearly 300,000 federal civilian employees, much like those in other U.S. Federal Agencies, e.g., State, NASA, Commerce, Justice, and Education. These are strictly civilian positions. Applying for employment on USAJOBS can be a challenging process, but we are here to help! In this session we will walk through the application process to include the questionnaire, discuss resume formats, preferences, required documents to include, and how to align your experience with the job qualifications. This class is designed specifically to help you develop your federal resume and address key areas in the job announcement to make you an eligible applicant. In this session we will cover: The Army Student Intern Program The Army Fellows Program How to create a USAJOBs account Applying for federal jobs How to navigate USAJOBS Application announcement information – what the words really mean. Beginning steps to writing a federal resume Note: This session will be conducted via MS Teams, and you will need to download the application to view the session in its entirety.

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