How to Write a Cover Letter: Your Full Guide (With Tips and Examples)
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It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?
First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.
To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.
Get that cover letter out there! Browse open jobs on The Muse and find your dream job »
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What is a cover letter and why is it important?
A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.
Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.
Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.
How long should a cover letter be?
An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.
How to write a cover letter hiring managers will love
Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”
Step 1: Write a fresh cover letter for each job (but yes, you can use a template)
Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.
While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.
At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.
Step 2: Add your contact info
At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):
- Your pronouns (optional)
- Your location (optional)
- Your email address
- Your phone number (optional)
- Your Linkedin, portfolio, or personal website URL (optional)
Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:
Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222
If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:
Violet Baudelaire she/her [email protected] 123-123-1234
https://www.linkedin.com/in/violet-baudelaire/
Step 3: Address your cover letter to the hiring manager—preferably by name
The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.
If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”
For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .
Step 4: Craft an opening paragraph that’ll hook your reader
Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.
No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).
You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.
This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.
Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE
Step 5: Convey why you’d be a great hire for this job
A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.
So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.
Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.
If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:
“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”
Step 6: Back up your qualifications with examples and numbers
Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.
Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.
For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”
If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:
- What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
- What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
- What about your personality, passion, or work ethic made you especially good at getting the job done?
Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!
This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)
Step 7: Finish with a strong conclusion
It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.
Try something like this:
“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”
Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)
Step 8: Reread and revise
We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.
You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:
- Does this sell me as the best person for the job?
- Does it get you excited?
If the answer to either is “no,” or even slight hesitation, go back for another pass.
Cover letter examples
Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.
Example #1: Cover letter for a job application
Alia Farhat San Francisco Bay Area [email protected] 444-000-1111
Hello Danny Tanaka,
If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.
You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.
I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.
I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.
Alia Farhat
Example #2: Cover letter for an internship
Mariah Johnson
New York, NY [email protected] 555-000-1234
Dear Hiring Manager,
I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.
In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.
I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..
Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.
Example #3: Cover letter with no experience
Sarah Bergman
Philadelphia, PA [email protected] 1234-555-6789
Dear Chloe West,
I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.
Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.
As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.
I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.
Best regards,
Example #4: Career change cover letter
Leslie Smith
Chicago, IL [email protected] 111-222-3344
Dear Paul Jones,
Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.
After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.
I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.
I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.
Extra cover letter examples
- Pain point cover letter example
- Recent graduate cover letter example
- Stay-at-home parent returning to work cover letter example
- Sales cover letter example
- Email marketing manager cover letter example
- No job description or position cover letter example (a.k.a., a letter of intent or interest)
- Buzzfeed-style cover letter example
- Creative cover letter example (from the point-of-view of a dog)
Bonus cover letter tips to give you an edge over the competition
As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:
- Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
- Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
- Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
- Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
- Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.
The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”
Cover letter FAQs (a.k.a., everything else you need to know about cover letters)
- Are cover letters still necessary?
- Do I have to write a cover letter if it’s optional?
- Can I skip the cover letter for a tech job?
- What does it mean to write a cover letter for a resume?
- How can I write a simple cover letter in 30 minutes?
- How can I show personality in my cover letter?
- What should I name my cover letter file?
- Is a letter of intent different from a cover letter?
- Is a letter of interest different from a cover letter?
Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.
How to Write a Cover Letter [Full Guide & Examples for 2024]
![how to write a cover letters Background Image](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/bg.png)
After weeks of heavy job searching, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.
So now, you’re stuck staring at a blank page, wondering where to start...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
We're going to cover:
What Is a Cover Letter?
- How to Write the Perfect Cover Letter, Step by Step
- 15+ Job-Winning Cover Letter Examples
Let’s get started.
A cover letter is a document that you submit as part of your job application, alongside your resume or CV.
The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .
A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.
So, how can your cover letter achieve this?
First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover.
For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person.
If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .
All you have to do is follow this tried and tested cover letter structure:
![how to write a cover letters structure of a cover letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/structure-of-a-cover-letter.webp)
- Header. Add all the necessary contact information at the top of your cover letter.
- Formal greeting. Choose an appropriate way to greet your target audience.
- Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
- Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
- Conclusion. Summarize your key points and wrap it up professionally.
Now, let’s take a look at an example of a cover letter that follows our structure perfectly:
![how to write a cover letters How to Write a Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/How-to-Write-a-Cover-Letter.webp)
New to cover letter writing? Give our cover letter video a watch before diving into the article!
When Should You Write a Cover Letter?
You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.
If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.
On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.
Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.
Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !
How to Write the Perfect Cover Letter
Now that you know what a cover letter is, it’s time to learn how to write one!
We’ll go through the process in detail, step by step.
#1. Choose the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, stylish template?
![how to write a cover letters cover letter templates for 2024](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/cover-letter-templates-for-2024.webp)
Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!
As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!
![how to write a cover letters cover letter templates](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/cover-letter-templates.png)
#2. Put Contact Information in the Header
As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.
![how to write a cover letters Contact Information on Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Contact-Information-on-Cover-Letter.png)
Here, you want to include all the essential contact information , including:
- Full Name. Your first and last name should stand out at the top.
- Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
- Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
- Phone Number. Add a number where the hiring manager can easily reach you.
- Location. Add your city and state/country, no need for more details.
- Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.
Then it’s time to add the recipient’s contact details, such as:
- Hiring Manager's Name. If you can find the name of the hiring manager, add it.
- Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
- Company Name. Make sure to write the name of the company you're applying to.
- Location. The city and state/country are usually enough information here, too.
- Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.
![how to write a cover letters matching resume and cover letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/matching-resume-and-cover-letter.png)
#3. Address the Hiring Manager
Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.
The first thing you need to do here is to address your cover letter directly to the hiring manager.
In fact, you want to address the hiring manager personally .
Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.
No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach
So, how do you find out who’s the hiring manager?
First, check the job ad. The hiring manager’s name might be listed somewhere in it.
If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.
For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.
Here’s what you should look for on LinkedIn:
![how to write a cover letters linkedin search cco](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/linkedin-search-cco.png)
And there you go! You have your hiring manager.
But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”
If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:
- Dear Mr. Kurtuy,
- Dear Andrei Kurtuy,
But what if you still can’t find the hiring manager’s name, no matter where you look?
No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- Dear [Department] Team
- Dear [Company Name]
Are you applying for a research position? Learn how to write an academic personal statement .
#4. Write an Eye-Catching Introduction
First impressions matter, especially when it comes to your job search.
Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph.
The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:
- My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.
And do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.
Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.
Now, let’s make our previous example shine:
Dear Mr. Smith,
My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.
The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.
From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.
#5. Use the Cover Letter Body for Details
The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.
The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.
No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.
To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.
Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.
Here’s what each paragraph should cover:
Explain Why You’re the Perfect Candidate for the Role
Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.
Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.
For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.
Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.
Explain Why You’re a Good Fit for the Company
As skilled and experienced as you may be, that’s not all the hiring manager is looking for.
They also want someone who’s a good fit for their company and who actually wants to work there.
Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.
So, you have to convince the hiring manager that you’re passionate about working with them.
Start by doing some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company’s product or service? Have you used it?
- What’s the company’s culture like?
Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.
Then, pick your favorite thing about the company and talk about it in your cover letter.
But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.
For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.
I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.
So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.
Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .
#6. Wrap It Up and Sign It
Finally, it’s time to conclude your cover letter.
In the final paragraph, you want to:
- Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
- Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
- Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.
Here’s an example of how to end your cover letter :
I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.
Thank you for your consideration,
Alice Richards
Feel free to use one of these other popular closing lines for your cover letter:
- Best Regards,
- Kind Regards,
Cover Letter Writing Checklist
Once you’re done with your cover letter, it’s time to check if it meets all industry requirements.
Give our handy cover letter writing checklist a look to make sure:
Does your cover letter heading include all essential information?
- Professional Email
- Phone Number
- Relevant Links
Do you address the right person?
- The hiring manager in the company
- Your future direct supervisor
- The company/department in general
Does your introductory paragraph grab the reader's attention?
- Did you mention some of your top achievements?
- Did you use numbers and facts to back up your experience?
- Did you convey enthusiasm for the specific role?
Do you show that you’re the right candidate for the job?
- Did you identify the core requirements for the role?
- Did you show how your experiences helped you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you conclude your cover letter properly?
- Did you recap your key selling points in the conclusion?
- Did you end your cover letter with a call to action?
- Did you use the right formal closing line and sign your name?
15 Cover Letter Tips
Now you’re all set to write your cover letter!
Before you start typing, here are some cover letter tips to help take your cover letter to the next level:
- Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
- Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
- Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
- Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
- Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
- Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
- Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
- Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
- Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
- Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
- Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
- Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
- Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
- Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
- Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.
15+ Cover Letter Examples
Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.
5+ Cover Letter Examples by Experience
#1. college student cover letter example.
![how to write a cover letters college or student cover letter example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/college-or-student-cover-letter-example.png)
Check out our full guide to writing a college student cover letter here.
#2. Middle Management Cover Letter Example
![how to write a cover letters Middle Management Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Middle-Management-Cover-Letter.png)
Check out our full guide to writing a project manager cover letter here.
#3. Team Leader Cover Letter Example
![how to write a cover letters Team Leader Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Team-Leader-Cover-Letter-Example.webp)
Check out our full guide to writing a team leader cover letter here.
#4. Career Change Cover Letter Example
![how to write a cover letters Career Change Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Career-Change-Cover-Letter.png)
Check out our full guide to a career change resume and cover letter here.
#5. Management Cover Letter Example
![how to write a cover letters Management Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Management-Cover-Letter-Example.webp)
Check out our full guide to writing a management cover letter here.
#6. Senior Executive Cover Letter Example
![how to write a cover letters Senior Executive Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Senior-Executive-Cover-Letter-Example.webp)
Check out our full guide to writing an executive resume here.
9+ Cover Letter Examples by Profession
#1. it cover letter example.
![how to write a cover letters IT Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/IT-Cover-Letter-Example.webp)
Check out our full guide to writing an IT cover letter here.
#2. Consultant Cover Letter Example
![how to write a cover letters Consultant Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Consultant-Cover-Letter-Example.webp)
Check out our full guide to writing a consultant cover letter here.
#3. Human Resources Cover Letter
![how to write a cover letters Human Resources Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Human-Resources-Cover-Letter.webp)
Check out our full guide to writing a human resources cover letter here.
#4. Business Cover Letter Example
![how to write a cover letters Business Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Business-Cover-Letter-Example.webp)
Check out our full guide to writing a business cover letter here.
#5. Sales Cover Letter Example
![how to write a cover letters Sales Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Sales-Cover-Letter-Example.webp)
Check out our full guide to writing a sales cover letter here.
#6. Social Worker Cover Letter
![how to write a cover letters Social Worker Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Social-Worker-Cover-Letter.webp)
Check out our full guide to writing a social worker cover letter here.
#7. Lawyer Cover Letter
![how to write a cover letters Lawyer Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Lawyer-Cover-Letter.webp)
Check out our full guide to writing a lawyer cover letter here.
#8. Administrative Assistant Cover Letter
![how to write a cover letters Administrative Assistant Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Administrative-Assistant-Cover-Letter.webp)
Check out our full guide to writing an administrative assistant cover letter here.
#9. Engineering Cover Letter Example
![how to write a cover letters Engineering Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Engineering-Cover-Letter-Example.webp)
Check out our full guide to writing an engineer cover letter here.
#10. Receptionist Cover Letter Example
![how to write a cover letters Receptionist Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Receptionist-Cover-Letter-Example.webp)
Check out our full guide to writing a receptionist cover letter here.
Need more inspiration? Check out these cover letter examples to learn what makes them stand out.
Plug & Play Cover Letter Template
Not sure how to start your cover letter? Don’t worry!
Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.
[Your Full Name]
[Your Profession]
[Your Phone Number]
[Your Email Address]
[Your Location]
[Your LinkedIn Profile URL (optional)]
[Your Personal Website URL (optional)]
[Recipient's Name, e.g., Jane Doe],
[Recipient's Position, e.g., Hiring Manager]
[Company Name, e.g., ABC Corporation]
[Company Address]
[City, State/Country]
Dear [Recipient's Name],
As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.
In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].
I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.
My key strengths include:
- Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
- Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
- Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].
Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].
I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.
Thank you for considering my application, and I look forward to hearing from you soon.
The Heart of Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.
After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.
But don’t worry; we’ve got you covered here, too.
Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!
Just pick one of our resume templates and start writing your own job-winning resume.
![how to write a cover letters resume examples for cover letters](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/resume-examples-for-cover-letters.png)
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
- Your job application should always include a cover letter alongside your resume.
- To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
- Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
- Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
- Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.
At Novorésumé, we’re committed to helping you get the job you deserve every step of the way!
Follow our career blog for more valuable advice, or check out some of our top guides, such as:
- How to Make a Resume in 2024 | Beginner's Guide
- How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
- 35+ Job Interview Questions and Answers [Full List]
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How to write a great cover letter in 2024: tips and structure
![how to write a cover letters young-woman-checking-her-cover-lette](https://9253440.fs1.hubspotusercontent-na1.net/hubfs/9253440/young-woman-checking-her-cover-lette.jpeg)
A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.
Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.
Here’s everything you need to know about how to write a cover letter — and a great one, at that.
What is a cover letter and why does it matter?
A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.
An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.
Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .
What 3 things should you include in a cover letter?
A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:
1. Personalization
Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.
2. Highlight relevant achievements and skills
Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.
3. Show enthusiasm and fit
Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.
What do hiring managers look for in a cover letter?
Employers look for several key elements in a cover letter. These include:
Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.
Clear and concise writing
A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.
Demonstrated knowledge of the company
Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.
Achievements and accomplishments
Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.
Enthusiasm and motivation
Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.
Professionalism
A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.
![how to write a cover letters excited-woman-in-her-office-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/excited-woman-in-her-office.jpeg?width=1000&height=648&name=excited-woman-in-her-office.jpeg)
How do you structure a cover letter?
A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:
Contact information
Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.
Employer's contact information
Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.
Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.
Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.
How to write a good cover letter (with examples)
The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.
Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.
1. Add a header and contact information
While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:
- Pronouns (optional)
- Location (optional)
- Email address
- Phone number (optional)
- Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)
You can pull this information directly from your CV. Put it together, and it will look something like this:
Christopher Pike
San Francisco, California
Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:
Warm regards,
Catherine Janeway
Bloomington, Indiana
(555) 999 - 2222
![how to write a cover letters man-using-his-laptop-while-smiling-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/man-using-his-laptop-while-smiling.jpeg?width=1000&name=man-using-his-laptop-while-smiling.jpeg)
2. Include a personal greeting
Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”
Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.
Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.
Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.
3. Draw them in with an opening story
The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.
There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.
Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.
Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:
“Dear Mr. John Doe,
Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.
My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”
4. Emphasize why you’re best for the job
Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.
Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.
Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:
- They want someone who can write social media posts and blog content on tight deadlines
- They value collaboration and input from every team member
- They need a planner who can come up with strong PR strategies
Highlight how you fulfill these requirements:
“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.
Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”
5. End with a strong closing paragraph and sign off gracefully
Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.
You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.
When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”
Here’s a strong closing statement for you to consider:
“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.
![how to write a cover letters man-reading-carefully-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/man-reading-carefully.jpeg?width=1000&name=man-reading-carefully.jpeg)
Tips to write a great cover letter that compliments your resume
When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:
- Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
- Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
- Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
- Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
- Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
- Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
- Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
- Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
- Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
- Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
- Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
- Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
- Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
- Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
- Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.
![how to write a cover letters woman-writing-on-her-notebook-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/woman-writing-on-her-notebook.jpeg?width=1000&name=woman-writing-on-her-notebook.jpeg)
Common cover letter writing FAQs
How long should a cover letter be.
A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.
Should I include personal information in a cover letter?
While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.
Can I use the same cover letter for multiple job applications?
While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.
Do I need to address my cover letter to a specific person?
Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."
Should I include references in my cover letter?
It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.
It’s time to start writing your stand-out cover letter
The hardest part of writing is getting started.
Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.
There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.
Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.
If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.
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Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.
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Jobscan > Cover Letter Writing Guide
How To Write A Cover Letter in 2024 (Expert Tips and Examples)
Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.
![how to write a cover letters author image](https://static.jobscan.co/blog/uploads/Hannah-Baes-150x150.jpg)
Trusted by:
![how to write a cover letters company logo](https://static.jobscan.co/blog/uploads/rutgers.png)
A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.
So, if you think cover letters are no longer important and necessary in 2024, think again.
Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.
Table of Contents
What is a cover letter and do you still need one in 2024?
A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.
Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.
The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.
So what exactly do you need to accomplish in your cover letter?
What is the purpose of a cover letter?
According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.
So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.
Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.
Here’s an example of a great cover letter:
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Great-Cover-Letter-Example.png)
Now let’s get into the details of what your cover letter needs to include.
Cover Letter Structure Checklist
Here’s a quick rundown of what you need to include in your cover letter.
- Contact Details Name Address (or City, State with zip code) Phone number Email address
- Greeting Whenever possible, address the hiring manager by name.
- Opening Who are you? What are your relevant skills and accomplishments?
- Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
- Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.
Here’s an example for the visual learners out there:
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/cover-letter-structure-checklist.png)
Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.
How to write a cover letter in 9 steps
It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.
Here are 9 steps you can take to make sure you’re headed in the right direction:
Step 1. Do your research
Before writing your cover letter, thoroughly read the job description and the requirements for the job.
Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:
- What are the company’s priorities?
- What are their goals for the role?
- What outcomes and accomplishments in your previous roles match the goals?
- What are the key phrases and verbiage the company uses?
This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.
Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.
Step 2. Customize your cover letter for every job
Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.
Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.
Read our full guide: How to Optimize Your Cover Letter
Step 3. Include all of your contact info
You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:
- Address (including zip code– for ATS purposes )
- Phone number with area code
- Email address
- Name of the Hiring Manager
- Name of the Company
- Address of the Company
Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.
Cover Letter Header Example:
Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan
February 25, 2024
Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862
Step 4. Address your cover letter to a real person
According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.
You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.
Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.
If you can’t find the hiring manager’s name, you can use any of the following:
- Dear Hiring Manager
- Dear (Department) Team
- To whom it may concern
Read our full guide: How to Address a Cover Letter
Step 5. Write a strong opening statement
Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.
Here are things you can do:
- Open with a thought-provoking question
- Make a big claim about what you can do for the company
- Say something relevant and specific to the company
For example,
“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”
Step 6. Prove how your professional background and skills help the company in the body of your cover letter
Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.
This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.
For example:
“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.
Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:
- Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
- Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
- Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
- Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”
Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .
Read our full guide: What Do You Put in a Cover Letter?
Step 7. Write a strong closing statement and a call to action
Use the closing of your cover letter to:
- Thank the hiring manager for their time
- Mention any attachments (resume, portfolio, samples)
- Invite to schedule an interview
- Let the hiring manager know that you will follow up
Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.
“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.
Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”
Read our full guide: How to End a Cover Letter With a Call to Action
Step 8. End with a professional closing salutation
To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.
Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.
Step 9. Optimize your cover letter for the ATS
The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.
To optimize your cover letter for ATS, you need to:
- Carefully read the job description
- Take note of skills and resume keywords frequently mentioned
- Incorporate these keywords into your cover letter
Read our full guide: How to Optimize Your Cover Letter to Beat the ATS
Does your cover letter pass the test?
Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.
![how to write a cover letters Computer with resume](https://static.jobscan.co/blog/uploads/cover.png)
How to Format Your Cover Letter
A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Cover-Letter-Writing-Guide.png)
Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.
Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.
Below are some examples of how to format your cover letter for different types of applications.
How to format your cover letter for a job
- State your name
- Explain your work history
- Tell them what you can do for their company
- Say goodbye
How to format your cover letter for an internship
- Explain your coursework history and education
- Explain what you can gain professionally
How to format your cover letter with no experience
- Explain your skillset and character qualities that make you well-suited for the role
- Outline entry-level achievements
You can also check out our cover letter templates to help you as you write your own cover letter.
Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .
Read more : How to Write a Resume for Today’s Job Market
Cover Letter Examples
Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.
1. Internship Cover Letter Example
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Career-Change-Cover-Letter-Example-1.png)
2. Career Change Cover Letter Example
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Great-internship-cover-letter-example.png)
3. Operations Manager Cover Letter Example
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Operations-Manager-Cover-Letter-Example.png)
4. Communications Professional Cover Letter Example
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Communications-Cover-Letter-Example.png)
5. Software Engineer Cover Letter Example
![how to write a cover letters cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Software-Engineer-Cover-Letter-Example.png)
Cover Letter Do’s and Don’ts
Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.
- Customize a cover letter for every job application that asks for one.
- Incorporate the top skills or keywords from the job description in your cover letter.
- Include the company name and address, the job title, and point of contact’s name on your cover letter.
- Incorporate relevant and compelling measurable results in your cover letter.
- Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
- Use company information to relate your interest in the job.
- Keep your cover letter concise.
- Convey WHY you are right for the position.
- Use a cover letter unless one was requested.
- Attach a cover letter directly to your resume unless requested to do so.
- Use the same boilerplate cover letter for multiple job applications.
- Over-explain your work history, employment gaps, or qualifications – save it for the interview.
- Badmouth any of your past employers.
- Use the cover letter to complain or tell about your job search journey.
- Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
- Use long paragraphs.
More Cover Letter Tips
- When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
- Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
- Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
- Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
- Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
- Use the job posting as your guide for what topics, skills, and experience to focus on.
- The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
- Check for spelling and grammar errors.
- Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
- Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.
Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner
In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.
This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.
Here’s how it works:
Key Takeaways
Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.
So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.
Here are key pointers when writing your cover letter.
- Make sure you’ve read the job description and done your research about the company.
- Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
- Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
- Keep your cover letter short and concise.
- Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.
One last important reminder!
Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.
Learn more about writing a cover letter
![how to write a cover letters How to Address a Cover Letter-block](https://static.jobscan.co/blog/uploads/icon-guide-1-desktop@2x.png)
How to Address a Cover Letter
![how to write a cover letters 10 Tips for Writing a Cover Letter-block](https://static.jobscan.co/blog/uploads/icon-guide-2-desktop@2x.png)
10 Tips for Writing a Cover Letter
![how to write a cover letters The Career Change Cover Letter: How to Get it Right-block](https://static.jobscan.co/blog/uploads/icon-guide-3-desktop@2x.png)
The Career Change Cover Letter: How to Get it Right
![how to write a cover letters What Do You Put in a Cover Letter?-block](https://static.jobscan.co/blog/uploads/icon-guide-4-desktop@2x.png)
What Do You Put in a Cover Letter?
![how to write a cover letters Is Your Cover Letter Robot-Approved?-block](https://static.jobscan.co/blog/uploads/icon-guide-5-desktop@2x.png)
Is Your Cover Letter Robot-Approved?
![how to write a cover letters How to End a Cover Letter with a Call to Action-block](https://static.jobscan.co/blog/uploads/icon-guide-6-desktop@2x.png)
How to End a Cover Letter with a Call to Action
Frequently asked questions, what are the different types of cover letters.
There are four types of cover letters.
- Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
- Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
- Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
- Career change cover letter This is what you send when you are switching careers or industries.
What tense should I use when writing a cover letter?
It can be appropriate to change tenses throughout your cover letter.
For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.
Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”
What to include in a cover letter
Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.
When not to include a cover letter
- When the job posting clearly states not to include a cover letter
- When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
- When you are applying online and there is no field to upload your cover letter.
- When your cover letter has a lot of typos and errors.
What should you send first: a cover letter or a resume?
Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.
Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.
How long should a cover letter be?
According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.
Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.
Should a cover letter be sent as a file attachment?
If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.
How to share a cover letter with a potential employer
There are several methods of sharing a cover letter with potential employers, depending on their application process.
Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.
In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.
How to title and save your cover letter
The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.
Here are a few examples:
- Your Name_Cover Letter_Job Title.pdf
- Cover Letter_Your Name_Job Title.pdf
- Job Title_Your Name_Cover Letter.pdf
- Your Name_Cover Letter_2024.pdf
- Cover Letter_Your Name_2024.pdf
Explore more cover letter resources
![how to write a cover letters icons_resources](https://static.jobscan.co/blog/uploads/icon-resources-3-desktop@2x-1.png)
Cover Letter Formats
![how to write a cover letters icons_resources](https://static.jobscan.co/blog/uploads/icon-resources-2-desktop@2x-1.png)
ATS-Optimized Cover Letter
![how to write a cover letters icons_resources](https://static.jobscan.co/blog/uploads/Group-9@2x-1.png)
Cover Letter Templates
Generate a personalized cover letter in as little as 5 seconds
Say goodbye to the stress of writing a cover letter from scratch. Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click. Stand out from the competition and land more job interviews.
![how to write a cover letters Computer with resume](https://static.jobscan.co/blog/uploads/10-1.png)
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How to Write a Cover Letter
![how to write a cover letters how to write a cover letters](https://hbr.org/resources/images/article_assets/2014/02/Feb14_02_108315569.jpg)
Advice for tackling one of the toughest parts of the job-hunting process.
Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.
No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?
- Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo
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The 46 Best Cover Letter Examples: What They Got Right
![how to write a cover letters Amanda Zantal-Wiener](https://53.fs1.hubspotusercontent-na1.net/hub/53/hubfs/IMG_2808.jpg?width=48&height=48&name=IMG_2808.jpg)
Published: May 22, 2024
I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.
![how to write a cover letters person types of a cover letter](https://www.hubspot.com/hs-fs/hubfs/Untitled%20design%20%2860%29.jpg?width=595&height=400&name=Untitled%20design%20%2860%29.jpg)
I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.
It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.
Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?
Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.
![how to write a cover letters → Click here to access 5 free cover letter templates [Free Download]](https://no-cache.hubspot.com/cta/default/53/3f347702-d7e9-4e59-9fe4-be4cd7bad191.png)
Table of Contents
Customizable Cover Letter Examples
Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what is a good cover letter, what’s on a cover letter, what makes a great cover letter.
![how to write a cover letters how to write a cover letters](https://offers.hubspot.com/hubfs/Image%20Hackathon%20%E2%80%93%20Horizontal%20(18).png)
5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
Download Free
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Click this link to access this resource at any time.
In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .
1. Standard Cover Letter Example
![how to write a cover letters good cover letter examples, standard](https://knowledge.hubspot.com/hubfs/best-cover-letter-examples-1-20240712-5716570.webp)
![how to write a cover letters good cover letter examples, short and sweet](https://knowledge.hubspot.com/hubfs/best-cover-letter-examples-8-20240712-9918439.webp)
![](http://nandemo.space/777/templates/cheerup1/res/banner1.gif)
8. The Short Story
Basha Coleman began her cover letter with a short story. The goal of this short story is two-fold:
- Detail the experience she already has with the organization.
- Stand out to the hiring team.
![how to write a cover letters good cover letter examples, short story](https://knowledge.hubspot.com/hubfs/best-cover-letter-examples-9-20240712-719073.webp)
In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."
Unhelpful Cover Letter Introduction:
"To Whom it May Concern,
I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."
Relevant Professional Experience
It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.
Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.
So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.
To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.
Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.
Helpful Cover Letter Experience:
“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”
Unhelpful Cover Letter Experience:
“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”
Useful Examples
To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.
Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.
Helpful Cover Letter Example:
“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”
Unhelpful Cover Letter Example:
“I have a great track record of leadership and achieving fantastic results.”
Research and Company Knowledge
Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.
So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.
Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.
Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.
Helpful Cover Letter Research:
“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”
Unhelpful Cover Letter Research:
“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”
Clear Writing
Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.
To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.
You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.
- Guide to Becoming a Better Writer
- Tips for Simplifying Your Writing
Helpful Cover Letter Writing:
"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.
Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."
Unhelpful Cover Letter Writing:
"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.
Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."
Genuine Interest and Enthusiasm
Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.
Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.
Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:
- Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
- Choose your words carefully .
- Write in active voice.
Helpful Cover Letter Tone:
“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”
Unhelpful Cover Letter Tone:
“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”
Memorable Conclusion
End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.
Then, thank your reader for their time and consideration and include your contact information for easy follow-up.
To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.
Helpful Cover Letter Conclusion:
"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.
Together, let's make a lasting impact on our planet.
[Your Name]"
Unhelpful Cover Letter Conclusion:
"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.
I’d like to add another stage to the job search: experimentation.
In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.
But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.
I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.
So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.
Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.
![how to write a cover letters Professional Cover Letter Templates](https://no-cache.hubspot.com/cta/default/53/fad76600-17bb-4e20-b22b-bef5020bec74.png)
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How To Write A Cover Letter (Definitive Guide + Template)
Mike Simpson 0 Comments
![how to write a cover letters](https://interviewguys.wpenginepowered.com/wp-content/uploads/2016/05/how-to-write-a-cover-letter1-600x300.png)
By Mike Simpson
![how to write a cover letters](https://interviewguys.wpenginepowered.com/wp-content/uploads/2015/03/how-to-write-a-cover-letter-small.png)
So you want to learn how to write a cover letter…
But let me ask you this:
Have you ever been on a blind date?
It can be overwhelmingly nerve wracking.
There you are, all dressed up in your finest, ready to sit down across the table from someone you know absolutely nothing about, and hopefully survive the meeting without too much trouble.
At the absolute best, you two hit it off.
Things are great and you discover through your first awkward meeting that you’re perfect for each other and destined for years of happy togetherness.
At the worst, you’re forced to sit across from someone you have absolutely nothing in common with.
You spend the entire date suffering through what can feel like absolute eternity, stumbling through awkward starts and stops in the conversation..
But what if you each had a cheat sheet?
A sort of pre-blind date rundown of who you’re going to meet?
A cheat sheet that includes all sorts of vital information like who you are and what you can bring to the relationship. It would make things so much easier, right?
Now, what if you not only had this cheat sheet, but you got to look at it and decide if you even wanted to go on that date in the first place? Even better, right?
FREE BONUS PDF CHEAT SHEET : Get our "Perfect Cover Letter" Cheat Sheet that gives you a Step-by-Step Process that will help you produce a perfect cover letter.
CLICK HERE TO GET YOUR CHEAT SHEET
In the business world, interviews are a lot like blind dates.
Employers sit down with potential employees and over the course of the meeting, both parties try to learn enough about each other to decide if working together is good idea or a bad idea…just without the awkward hug/kiss thing at the end…hopefully.
See…not so far off from our blind date scenario from earlier…but there is ONE big difference.
Did you know that companies do have those little cheat sheets on potential employees and that they do ‘pre-screenings’ before the offer to interview is even considered?
That’s right! They do.
Every single piece of information you send a company you’re applying to is going to be thoroughly looked at to determine your potential for compatibility, starting with your cover letter.
“But wait,” you say, “what’s a cover letter, and more importantly, why do I need to send one along with my resume?”
Don’t worry, we’re going to explain exactly what it is…and so much more.
In fact, over the course of this article, we’re going to discuss a number of things you’ll need to know in order to make your cover letter not only right for who you are and what you bring to the table…but tailor it so it’s absolutely perfect for your first blind date…er, we mean…the job you’re applying for.
What Is A Cover Letter Anyway?
Before you learn how to write a cover letter, you first need to understand what it is!
A professional cover letter is a short, single page letter you should include with every application and/or resume you send out.
It’s a quick way for you to introduce yourself to an employer and gives them a taste of you …not just your skills (which they will get by looking at your resume.)
Not only does it act as an introduction, it will also let whoever is reading it (hiring managers) know exactly why you are sending them your information as well as potentially help open the door to future meetings…and interviews!
Remember, first impressions count…even when they’re on paper, so let’s make sure yours is as perfect as possible.
Why Do I Need One?
Okay, so I get what a cover letter is, but why do I have to write one? Shouldn’t my resume be strong enough on its own?
Ideally, yes, you want to make sure the resume you are submitting is as strong as possible and perfectly tailored to the job you’re applying for (more on tailoring in a bit) but simply sending it in without including a cover letter can work against you.
As we outlined in our article “ How to Make a Resume 101 ,” a resume is a document that summarizes your skills, abilities and accomplishments. A well made one should clearly spell out what you can do …but does little to explain who you are.
That’s where a cover letter comes in.
A good cover letter serves a multitude of purposes beyond simply letting the hiring manager know the proper way to spell your name.
It gives potential employers information about you that they wouldn’t get just from looking at your resume alone.
![how to write a cover letters](https://interviewguys.wpenginepowered.com/wp-content/uploads/2015/03/light-bulbs-1.png)
To bring it back to our dating analogy from earlier…a well written cover letter is a little bit like a friend meeting with your date and telling them all the best things about you before you even get there.
It’s an opportunity for you to reach out as an individual, not just as an applicant .
It should highlight your qualifications as well as demonstrate how you stand out from the rest of the hundreds (or thousands) of other qualified job seekers .
It should also showcase why you’re the right choice for the position…what makes you the “ Perfect Candidate ”…and all this is accomplished before you’re invited to the date, er…I mean interview…
But what if I’m applying for a job that just asks me to send in my resume…do I still need to send in a cover letter?
Absolutely!
Sending in a resume without a cover letter is a missed opportunity you can’t afford to take in this competitive job market.
Not only does a good cover introduce you and all your best qualities, it’s also an opportunity to help explain away any concerns a prospective employer might have about your ability to do the job they’re hiring for .
The last thing you want to do is turn in a resume or application for a job you’re perfect for and have it get tossed before you even make it to the interview stage because there was something that made an employer question your abilities.
Have a gap in employment on your resume? – Use your cover letter as an opportunity to explain it:
In the middle of switching careers and finding that your skills , while applicable to the job you’re applying for aren’t traditionally considered to be a match? Use your cover letter to detail why you should be considered anyway.
These days submitting a cover letter is just good form!
Many times employers expect cover letters even if they don’t explicitly ask for one.
A job seeker who sends in a resume without a cover letter is essentially letting an employer know they’re happy doing just the bare minimum…and that’s just not the way we like to do things!
By writing a solid cover letter, even when not asked for one, you’re taking that extra step as a job seeker and reinforcing that you’re not only enthusiastic about the opportunity but that you’re also motivated to do what it takes to get in the door for that face to face meeting.
**A WORD OF WARNING …if a company specifically asks you NOT to send a cover letter…then don’t. Always follow the instructions as outlined by a potential employer.
How To Format Your Cover Letter
“So I need to write a cover letter for a job application…what makes a good one?”
Because your cover letter is your first opportunity to demonstrate your communication skills to your potential employer, it’s critical that you make sure you’re doing everything you can to make your cover letter layout as flawless and business-appropriate as possible.
(This is why we spent a little extra time expanding on Cover Letter Format in our companion guide, “Best Cover Letter Format Guide.” Click the link to check it out now!)
The next question you might be asking yourself is, “How long should a cover letter be?”
Ideally you want to keep your letter between 3-5 paragraphs in length and definitely no longer than one page.
The eternal struggle regarding what to include in a cover letter continues to rage on. In our opinion the best cover letter is informative without being overly long or rambling .
Each paragraph should serve a purpose and shouldn’t be excessively lengthy or confusing.
Remember, the hiring manager is going to be faced with potentially thousands of cover letters so your goal is to make sure yours is brief enough to still be read but detailed and interesting enough to make them want to learn more about you .
Speaking of standing out, this isn’t the time to get creative with fonts, designs, colored paper, or showcase your artistic talents with doodles on the margins.
A cover letter, like every other piece of paperwork you submit to a potential employer, is a professional document and should look like one.
Use fonts that are simple and professional like Arial , Times New Roman , or Verdana and be sure to set your font size between 10 and 12 points .
Let’s take a look at standard cover letter formatting:
- Start by first including your personal contact information. ( You want to make sure your future boss can contact you for that interview, right? )
- Follow that by the date you are writing the letter and then the company contact information . Be sure to separate each section with a space…it makes your letter easier to read.
If you are mailing a hard copy of your letter, make sure when you get to the bottom and your salutation to double space . It will give you room to sign your letter. If you are emailing your letter, or submitting it electronically and can’t sign it with your autograph, it’s still important to leave that double space.
Here’s A Good Format Template
Your Address
City, State, Zip
Your Best Contact Phone Number
Your Professional Email
Your Personal Branding Website
Employer Name
City, State, Zip Code
Dear Mr./Mrs. Last Name:*
PARAGRAPH 1: Because this is your opening paragraph, you want to make sure it’s strong and draws the reader in. Explain why you are writing. Describe the job you are applying for, including the position and job title.
PARAGRAPH 2: Now we move into the actual text of the letter. This is where you get to introduce yourself and tell your potential employer why you are qualified to do the job you are applying for. This is your chance to let them know what you have to offer and why your skills and knowledge are perfect for the position. Don’t forget to tailor based off your research!
PARAGRAPH 3-4: If needed, these are the paragraphs where you can explain away any concerns an employer might have about your ability to do the job. It’s also where you can share accomplishments , success stories, and any other bits of information that will help convince the hiring manager that they have to bring you in for an interview.
FINAL PARAGRAPH: This is where you wrap up your letter. Make sure to thank them for considering you for the job and let them know they should feel comfortable reaching out to you with any questions or concerns not addressed in your letter/resume. This is also the paragraph where you let them know how you plan on following up with them.
Finally, be sure to direct the hiring manager to your Your Personal Branding Website so that they are able to get a feel for who you are as a person. This simple step can land you way more interviews!
Sincerely (or any other closing comment),
Signature/Typed Signature Your Personal Branding Website
* You want to always try to address your cover letter to someone specific. Unfortunately that information is not always available. If you find yourself writing a letter and unsure of who to address it to, use “Dear Hiring Manager,” or “Dear Recruiter.”
* Don’t use “To Whom it May Concern” or “Dear Sir/Madam” as those are considered outdated and you run the risk of offending someone. You can also call the company directly to ask to whom you should address your letter.
* In some instances you can completely forgo the opening salutation and just start with a subject line, but we suggest at least making an effort to find out who to address it to. It makes the letter much more personal and shows your dedication to the position.
NOTE: For more information please read our “how to address a cover letter” article .
“Tailoring” Your Cover Letter
Now that we’ve covered the general format of a cover letter, it’s time to dive into the content!
Let’s pretend for a moment you’re the hiring manager and you’ve just gotten this letter:
EXAMPLE OF A BAD COVER LETTER
To Whom It May Concern,
I recently came across your job post looking for a Production Office Coordinator for the educational television series, “Wonder Kids.” I think my skills and experience would be a good match for the position and I am submitting my resume to you in the hopes of obtaining an interview.
For the past eight years I have worked as a Production Office Coordinator on a variety of other shows, providing crucial administrative support as well as maintaining and managing the day to day operations of a busy production office. I am familiar with all aspects of production including contracts, budgets, proper paperwork distribution, and travel coordination. I pride myself on my organizational skills as well as my ability to run an efficient staff of over 10 employees.
I am attaching my resume which outlines all my past work experiences as well as a detailed listing of my qualifications and skills. I look forward to the possibility of speaking with you about this position.
Blanche D. Oatmeal
![how to write a cover letters dog](https://interviewguys.wpenginepowered.com/wp-content/uploads/2015/03/dog.png)
Zzzzzz. Oh, sorry. Was I napping? Ugh what a snoozer!
Although professional, this is a generic cover letter and if you ask me, pretty bland.
It reveals little about Blanche beyond the fact that she thinks she’s qualified for the job and that she’s been in the industry for over 8 years. A letter like this is the bare minimum when applying for a job… and you’re not the bare minimum .
Don’t forget, you’re the perfect candidate , and a good cover letter is a great first way to let potential employers know that!
Rather than submitting a snooze-worthy letter that will blend into every other letter the hiring manager is going to read, you’re going to tailor your letter and help make sure it really stands out.
If you’ve spent any amount of time reading our other blog posts or watching our videos, you’re probably familiar with our world-famous “ Tailoring Method “.
![how to write a cover letters](https://interviewguys.wpenginepowered.com/wp-content/uploads/2015/11/tailoring-method-small.png)
Now what you might not know, is that the Tailoring Method can actually apply to other parts of your interview as well, including how to write a great cover letter.
You see, there’s a tremendous amount of power in identifying what the company’s desired strengths and characteristics are for the employee they want to hire .
Because demonstrating that you have these Qualities is going to put you in the drivers seat in terms of getting an offer from your interview.
So you need to identify what those “ Qualities ” are, and infuse them into your cover letter and support them with a real example from your past (and where necessary, a success story ).
This is done by taking the time to do careful research of the company and the position .
Here, let’s spice up Blanche’s letter a bit…starting with paragraph one.
First thing you want to keep in mind is, those poor hiring managers are reading tens of hundreds of cover letters and after a while, they’re all going to start blending together…make your stand out…in a good way!
Dear Mr. Sorensen:
When I saw the job posting looking for a Production Office Coordinator for the educational television series, “Wonder Kids,” I knew I had to submit my resume. I am a hard-working and enthusiastic Production Office Coordinator with over eight years of practical hands on experience and am ready for my next adventure! I am currently looking for an opportunity to continue working within the industry and know my skills and experiences would be a good fit for the position and the “Wonder Kids” team overall.
Much better, right?
This is how you want to start a cover letter!
Not only is it a break from the cookie cutter style cover letters that regularly flood a hiring manager’s desk, it shows that the applicant is excited to be applying for the job .
It also lets the hiring manager know the applicant isn’t just looking for a job, but that they’re looking to be a part of a team.
The letter is also properly addressed to who is actually reading it. Remember, “To Whom It May Concern,” and “Dear Sir or Madam” are too generic and can come across as lazy.
While we’ve already said it is okay to use “Dear Hiring Manager” or “Dear Recruiter,” going that extra mile can make all the difference with a weary reader. Don’t forget, you want to stand out!
Let’s keep reading…
As a Production Office Coordinator, my skills include scheduling, contracts, paperwork distribution, and budgeting. I’m also comfortable dealing with vendors, hiring and managing staff, and ensuring the smooth day to day operations of a busy office. My experience has included both small and large budget companies, and as a result, I am familiar with the need to be adaptable and find myself excited by the prospect of a challenge.
Again, personal , engaging , and dynamic . This letter helps the hiring manager know that the applicant is ready for any challenge and that they’re adaptable.
Now we get into the meat of the letter and where you can brag a bit about what you bring to the table. Let’s say that through her research, Blanche discovered that the company she’s interviewing with really values someone who excels in (has the “ Quality “) “attention to detail.”
Well, she better darn make sure she highlights that Quality and supports it with an example or examples from her past .
I am proud of my attention to detail and as a result of my experiences with companies of different sizes and budgets, have been able to develop skills not normally associated with the more traditional Production Office Coordinator role, including graphic design, managing social media and web development. I enjoy working with a wide variety of people and am a multitasker, diligent self-starter and eager team player.
Nicely done, Blanche!
A little bit of subtle bragging while showcasing something the applicant is proud of accomplishing for the company overall without coming across as arrogant or too boastful.
The next paragraph is where you can engage the company on a one on one level and show how much research you’ve done on them and their current projects .
I also wanted to take this opportunity to let you know that my interest in working for you extends beyond my desire to simply be a Production Office Coordinator. I grew up on the show “Wonder Kids” and consider them to be a huge part of my early education. I am a strong believer in quality children’s programming and have always felt that “Wonder Kids” provided not only entertainment, but educational value as well. If hired, I would be proud to be a part of the “Wonder Kid” family and help continue that legacy for future generations.
The applicant is letting the hiring manager know that they’re not just blindly applying to the company but that they genuinely know a bit about them and that they have a passion for what the company does .
Okay, Blanche, time to bring it home.
Thank you for taking the time to review my resume and consider me for this position. You can contact me with any questions by emailing me at [email protected] or by calling me at 555-555-5555. I would also love if you could take a look at my website, blancheoatmeal.com.
I look forward to the possibility of discussing this exciting opportunity with you.
When an applicant wraps up their letter this way, they’re outlining the next steps they hope the company will take (contacting them for an interview) and ensuring that the information they need to do that is right there in front of them.
By making it easy for them and including phone numbers and other contact information, a perfect candidate is empowering the employer to take the action the candidate wants.
By including their personal branded website , the applicant is also inviting the hiring manager to get to know even more about them and what they bring to the table.
When wrapping up your letter with follow up information, tread lightly but confidently. Whatever you do, don’t push too hard in this paragraph. You don’t want to appear manipulative or controlling.
Remember, you want a job interview…not a restraining order 😉
Warmest regards,
blanchedoatmeal.com
Now that is a great example of a cover letter that will get a hiring managers attention!
By keeping it short and sweet, you’re not overwhelming them with a ton to read…but at the same time by making it engaging, tailored , and personal, you’re ensuring that it stands out and highlights you in a positive way.
In our opinion this a wonderful example of how to end a cover letter that you should take into consideration when working on yours.
A good cover letter closing will leave a great taste in the hiring manager’s mouth and will go a long way to securing an interview.
If after sending your cover letter and your resume you don’t hear from the company in a couple of days, a quick “wanted to be sure you had received my application” email is an entirely appropriate follow-up, even without telling them that you will be following up first.
If you do end up needing to write a follow-up note, you absolutely should slip in a line like “I really think my (skills and talents that are relevant to the job) would be great for (the company), and want to make sure my application didn’t get lost or submitted incorrectly.”
You can also throw in something again about why you want to work at that company – mention some company values or exciting projects to show that you’ve done your research and are really interested in them specifically.
Sample Cover Letter Used Above
![how to write a cover letters Cover Letter Template Word](https://interviewguys.wpenginepowered.com/wp-content/themes/optimizePressTheme/lib/assets/images/file_download/icons/style1-Doc-64x64.png)
Here is the complete cover letter as written above if you would like to download it...
Top 10 Cover Letter Tips & Hacks
- SHORT AND SWEET: Your cover letter should never go over a single page. Keep it clean and concise. Keep your sentences focused and avoid using flowery words.
- KNOW WHAT YOU WANT AND GO FOR IT: Make sure you let your potential employer know exactly what you are bringing to the job. They have a need and you are there to fill it. Tell them how you are going to accomplish that.
- TAILOR! TAILOR! TAILOR!: Don’t be vague or generic. Make sure your letter is clearly targeted to the job you are going for as well as the company you want to be hired by. Do your research ahead of time.
- COVER LETTERS ARE LIKE SNOWFLAKES – NO TWO ARE ALIKE: Unless you’re launching a direct mail campaign, make sure you’re fine tuning each and every cover letter you sending out so it focuses on the specifics of the job you are applying for.
- KNOW YOUR AUDIENCE: Make sure you are addressing your letter directly to the proper individual. Do your research and find out who will be reading it…and absolutely make sure you have the proper spelling of their name. If you can’t get a name, make sure to address it “Dear Hiring Manager,” or “Dear Recruiter.” Don’t use “To Whom it May Concern” or “Dear Sir/Madam” as those are considered outdated.
- PROOFREAD!: The fastest way to end up in the circular file is by submitting a sloppy letter. Double check to make sure your spelling and grammar are correct.
- THE KEY TO SUCCESS LIES WITH KEYWORDS: Pay careful attention to what is said in the job postings. Look for key words and phrases in the description and make sure to echo those in your letter but don’t overstuff your letter.
- BE PROFESSIONAL: Keep the focus of your letter on the job you are applying for. Introduce yourself but don’t go into too much detail or bring up anything unrelated to the job. Do not speak badly of past employers or trash talk prior jobs.
- LINK IT UP: Make sure your letter includes a link to your personal branded website. A cover letter is a great introduction into who you are and what you can bring, and by including a link to your personal website, you’re allowing a potential employer to really explore everything you potentially can bring to the position.
- FOLLOW UP!: Demonstrate your dedication to the position by making sure to follow up on all your contacts if possible. Don’t become annoying, but at the same time, if you don’t reach out, you run the risk of being forgotten.
Common Mistakes
We’ve covered what what should be in a cover letter, but what should you NOT put in your cover letter?
- Rule number one of cover letters is…proofread. Proofread. Proofread. Oh, and then proofread it again. We don’t care if you’re writing the cover letter to end all cover letters. If you’re serious about a job you’re applying for…take the time to read your letter before you send it off. This includes making sure that not only are you spelling things correctly and that your grammar and punctuation is spot on, but that you’re also double checking the basics like the company name and the position you’re applying for.
- Lying about your past experiences or over inflating what you’ve done. Everyone’s allowed to brag a bit in their cover letter…as long as it’s true. Don’t lie to the company or yourself. If a company has nothing that appeals to you, you wouldn’t enjoy working there – and they’d rather not have you – so why bother applying?
- Talking about why you quit your last job. Remember, this is sort of like a blind date. Nobody wants to hear about your ex…and absolutely DO NOT TRASH YOUR PAST EMPLOYERS.
- Salary requirements. Save that for the interview.
- Getting too personal. The letter is a great way to introduce yourself, but remember…keep it about the position and keep it professional. The paragraph where you talk about the company can contain tidbits about you (I grew up watching the “Wonder Kids”) but don’t let it get too personal (After my alcoholic parents divorced and my father left the country to join the Amsterdam Travelling Cat and Flea Circus, the “Wonder Kids” were the only steady and constant positive in my life.) Save that for your therapist.
The Different Types of Cover Letters
As a job seeker, you need to be aware that there are different types of cover letters that align to the different ways jobs are posted and how you’re involved in the application process .
In most cases, the basic cover letter layout we went over earlier in this article can be used as a solid foundation for whatever you write…but we’re here to help you rise above the competition which means making that extra effort.
You’re the Perfect Candidate and that means ensuring that your cover letter is exactly right for whatever type of posting you come across.
So let’s take a look at what you might come across in your job-seeking travels.
Job Posting
A job posting is when an employer advertises an opening within their organization that they would like to fill.
This can be anything from a notice in a newspaper , to a posting on the company website .
Make sure you read the posting carefully and pay close attention to the description of the job.
This is when you will begin to start tailoring your cover letter!
Try to figure out exactly what Qualities (skills and abilities) the company values and make sure you highlight these in your cover letter.
As you go through the post, identify the key words and phrases that are used .
When you write your cover letter, make sure you use these keywords and phrases (but don’t just copy and paste the ad word for word).
As always, do your research beforehand and use that information to help tailor your letter and showcase how you would be a welcome addition to their team.
Application Cover Letter
For many entry level positions, the application process is fairly simple and straight forward.
You’ll go into wherever it is you want to work and ask for an application.
They’ll hand you a pre-printed form and you’ll sit down and fill it out before turning it back in.
Many job seekers who are applying for these types of positions will simply turn in their application after filling them out.
Submitting a well written cover letter along with your application will make you stand out to a prospective employer.
You’re showing them that you are willing to do the work to get the job and that can go a long way towards getting hired.
It’s also a great idea for individuals who are new to the job market and might not have prior employment history .
You always want to start out your letter with a personal salutation, so if possible, when picking up an application, ask for a few days to fill it out before returning it as well as the name of the individual who will be reviewing it.
While most employers are happy to let you take an application and bring it back later, there is always the possibility you will be asked to fill it out on the spot. For situations like this, always make sure you bring a copy (or two) of a pre-prepared cover letter and resume with you so you can hand them in all together .
Before heading out to pick up applications, make sure you have a few letters already typed up and pre-tailored to the locations you plan on applying to.
Yes, it means taking a bit more time at the beginning of your application process, but it will be well worth it and again demonstrates to the employer that you are invested in the position.
Online Application Cover Letter
Many companies these days utilize online job posting websites like Brass Ring and Monster to advertise available positions.
While this might seem like a convenience for you (hey, you can apply for jobs in your living room while wearing your pajamas all day!) it actually means your odds of getting an invitation to interview is going to be tougher than it would be if you were mailing in your information.
Why? Three little letters…ATS.
What’s ATS?
ATS , or Applicant Tracking System , is a computer based screening program used to filter applicants.
The program scans thousands of applications and quickly discards those that don’t fit the specific algorithm it’s been programmed with.
While that might sound like a great way to streamline the hiring process, it also means that whatever you submit has to be carefully crafted to ensure that it makes it through this robotic filter.
If not done properly, your submission could be discarded before ever being seen by a living human being…and we definitely don’t want that!
The first thing you want to do is wrap your head around the idea that you are going to first be facing a robot and that it’s been programmed to get rid of you. Okay, maybe not you specifically (we’ll save the Terminator analogies for another post) but certainly your application.
So how do you beat the bot? By thinking like one.
Start by reading the job description carefully.
Because the computer is going to be programmed to select only the candidates that perfectly match what the company is looking for, you need to make sure you are the right fit.
Re-read the posting until you clearly understand exactly what the company is looking for and that you are absolutely able to fill that spot with the skills , qualities , experience and education you have.
Tailoring your letter is something you should do for every position you apply for, but when it comes to online applications that are likely to be run through ATS, it’s absolutely vital.
You want to make sure that your cover letter is specific to the job you are applying for.
Clearly state the title you are applying for and verify that it matches the title in the posting .
Pay extra attention to the details of the position and the description of the job. Many of the key words the bot is programmed to respond to will be in there.
Use those same descriptions and key words in your cover letter and resume, but do it judiciously.
Try not to repeat them more than two times. Stuffing your letter with keywords might seem like an easy way to guarantee success, but it’s more likely to result in your application being flagged by the program and rejected .
Make sure to carefully check your letter for spelling and grammar errors.
This is a basic rule you should follow no matter what, but in this case, it’s even more crucial that your submission material is flaw free.
While a human can read a letter and usually figure out what you mean regardless of tiny problems or a misspelled word here or there, a bot is looking for exact matches…not “close enough.”
Keep this in mind when using acronyms as well. To avoid the risk of an acronym being rejected by the bot, use both the acronym as well as the spelled out words.
Ultimately you want your application to make it through ATS and into the hands of an actual human.
It’s a delicate balancing act between being specific enough to pass ATS and still engaging enough to catch the attention of the hiring manager. It’s tough, but it can be done!
Cold Call Cover Letter
A cold call cover letter is a letter you send out along with your resume to a company you want to work for that has NOT advertised any openings .
Generally this is something you do when you find a company that you really want to work for but they don’t have any openings that fit your skills or they’re not soliciting for applicants.
Applying for a job that doesn’t exist can be a risky venture, but it can also be a smart one.
If you’re the Perfect Candidate (and you are!) you could potentially gain early consideration for an opening that comes up down the road. Best case scenario, they think you’re so absolutely amazing that they find a job for you!
Keep in mind, you’re not the only person on this planet who has submitted a cold call cover letter and resume, and you’re asking a company for a job that doesn’t exist…which means you have to make sure beyond a shadow of a doubt that whatever you send in is absolutely perfect.
Remember, the company is NOT asking for people to submit to them , so you need to figure out what it is that you offer that makes you worth considering. What can you bring to the table that they don’t already have and why should they take the time to look at your materials?
The first step for cold contacting a company is doing your research.
Of course, as a student of The Interview Guys , you’re already well versed in the art of researching, but when it comes to a cold contact like this, you have to go above and beyond in your digging.
You want your cover letter to contain knowledge of specific current situations within the company and how you can help .
Just writing to a company and telling them how much you love them and want to work for them very rarely results in a job offer.
You’re more likely to get a thank you note and a package of free corporate bumper stickers than an offer of employment.
Open your letter with a solid salutation addressed to a specific individual.
Because this is a cold contact, it’s absolutely imperative that you address your letter to exactly the right person. You want to make sure that your information ends up with whoever is most likely to hire you.
Open your letter with a generic salutation and you run the risk of it being either immediately tossed or passed onto someone who can’t do anything with it except send you that package of corporate bumper stickers.
Make sure during your research that you determine exactly who should receive your information and address it to them.
The body of your letter is going to be critical to your success in this adventure. You want to make sure that you open with a paragraph so strong, so focused, so dynamic, that whoever is reading it can’t help but keep reading. You want the first paragraph your intended audience reads to hook their attention and draw them in, and this will come from your research.
Have you found something in your digging that indicates that the company has a need you can fill?
Are they preparing for an expansion and you know they’re going to need someone with your skills in the very near future?
Is there an aspect of their business that is lagging and you know you can help strengthen it?
** SIDE NOTE : Make sure you are careful when addressing a failure within a company, even if you are offering them a solution. You want them to see you as a viable answer to their problem, not an annoying upstart pointing out their flaws.
It’s a delicate balance, but we have faith in you!
Follow up your opening paragraph by expanding on your key strengths and skills and how you plan on using them to benefit your target company .
Try to include achievements and examples of how you’ve succeeded in the past and be prepared to back it up with proof should they reach out to you .
Another great way to help strengthen your chances of securing an interview (and possibly a job) is to mention any connections you have to the company.
Be sure you let whoever you are name dropping know that you’re doing this…you want to make sure if they get asked about you they have nothing but good things to say about you! It’s a good idea to put this information early in your letter. People are much more likely to read your letter if they see that you have a personal connection.
Close your letter out with options on how to move forward to the next step.
While your ultimate goal with your letter and resume is a job interview, you might not feel comfortable straight out asking for one in a cold call situation. Of course, if you are…more power to you…but if you feel that a softer approach is called for, try asking instead for information about their hiring practices, job fairs, a tour of the company or even for an informational interview .
What’s an informational interview?
An informational interview is one where you sit down with someone who works in a career or job you want to learn more about. You’ll learn about what they do, what skills they need to have in order to succeed in their position and what it’s like to work where they work.
It is NOT an interview for a job…but it could potentially lead to one down the road as whoever you are doing the interview with is now personally acquainted with you.
Remember, the key to success with a cold call cover letter depends on a number of factors including timing and how well you understand the company you are submitting to as well as how thorough your research is.
Recruiter’s Ad Cover Letter
Many companies these days have turned their entire employee hiring process over to executive search firms staffed by highly trained recruiters.
These recruiters might work with a number of companies (their clients) and are usually focused on a very specific category of job placement (e.g., engineers, paralegals, etc.).
The recruiters will often place ads which allows them to pull together large numbers of qualified job candidates.
Then they’ll go through those candidates and present the best of the best to their clients in the hopes that one of them (or more) will be hired.
To put it bluntly (and in keeping with our blind date analogy) recruiters are the matchmakers of the job world. The companies tell the recruiters who they are looking for and the recruiters go through the piles of candidates they have on hand and try to find the best fit.
When you respond to an ad placed by a recruiter and submit your cover letter and resume, you’re not usually submitting it for a specific job…rather you’re providing them with your information and skill set in the hopes that it matches up with a job assignment or opening they get from their corporate clients…and that means you have to take a totally different approach to how you write your cover letter.
Because a recruiter is looking for a specific set of skills to fill open positions , they will almost always start by first looking at your resume before ever looking at your cover letter.
Hang on, if they’re looking at my resume and ignoring my cover letter, then why even include one?
Don’t worry…your cover letter will get looked at…just not right away…which is why the information contained within it needs to be a little different than the information you would normally put into a cover letter.
If after reading your resume a recruiter decides you are a good fit for the position, they’ll turn to your cover letter for more information about you…and what they’re looking for is fairly specific .
A cover letter to a recruiter needs to quickly answer questions they might have about your eligibility and willingness to do the job they are pitching you for .
You want to use your cover letter to explain what you can do, what you are qualified to do, and what you require in order to accept the job if it’s offered to you.
Start your letter out with a personal salutation. You are essentially going to be represented by your recruiter so it’s a good idea to know who is passing your information around.
Your first paragraph should be a quick introduction into what you are and what you do. They need to know what you are currently doing and where you are doing it. You should also include in this section why you are looking for a new job and what you hope to get out of establishing a relationship with your recruiter.
The second paragraph should outline your skills and accomplishments as well as your background. This is the paragraph where you lay out exactly why you believe you would be an asset to the recruiter’s clients.
The third paragraph should cover the jobs and industries you are looking for employment in. It’s also the paragraph where you discuss your salary history as well as your current salary range requirements.
** SALARY SIDE NOTE : Normally with cover letters you do NOT want to include salary information. We’ll discuss this more in depth later on in this article, but for now, be aware, this is one of the few times when it’s not only acceptable, it’s necessary.
Make sure you also include whether or not you’d be willing to travel or relocate.
Finally, make sure you include your availability and when you would be able to start a new job if offered.
Recruiter Cold Call Cover Letter
Submitting a cold call cover letter and resume to a recruiter is a lot like submitting a cold call cover letter to a company; you’re reaching out to someone who is not soliciting for applicants in the hopes of being considered for a position that may or may not exist .
When we went over Recruiter Ad cover letters, we told you that the recruiters would look at your resume first and your cover letter second…which in that scenario is true.
In this scenario, where you are reaching out to them rather than responding to an ad or solicitation they’ve generated, they are absolutely going to look at your cover letter first…if for no reason other than to figure out who you are and why you’re contacting them.
The best way to ensure that your letter and information gets a serious look is by doing your research on the recruiter you are contacting ahead of time.
Recruiters are usually very specific about who they’re looking for and what they’re recruiting for, so it’s important that you contact someone who represents the field you are qualified to work in.
The first paragraph is where you introduce yourself. Let the recruiter know who you are and what you are/what you do. You also want to let them know what you would like to do and what sort of job you are looking for and why you are looking for a new job. Make sure you are specific and provide any details you think might help them in matching you with the right company should an opportunity arise.
The second paragraph should outline your skills and accomplishments as well as your background. This is the paragraph where you lay out exactly why you believe you would be an asset to the recruiter’s clients and should be included in their pile of potential pitches. It’s also the paragraph where you let the recruiter know clearly what type of work you are interested in, be it full time, part time, permanent or freelance. Make sure you decide ahead of time and stick with it. A recruiter needs to know your level of commitment to the jobs they are submitting you for.
The third paragraph is where you discuss your salary history as well as your current salary range requirements.
** SALARY SIDE NOTE PART DEUX : As we said above with Recruiter Ad Cover Letters, discussing your salary in a cover letter is normally not done. We’ll discuss this more in depth later on in this article, but for now, be aware, this is one of the few times when again it’s not only acceptable, it’s necessary.
Finally, make sure you include your availability and when you would be able to start a new job if offered.
With a recruiter cold call letter, you don’t normally include how you plan to follow up with them.
Recruiters are incredibly busy and are highly trained in what they do. Although you might be tempted to reach out to them, hold off. Bothering them isn’t going to get you anywhere.
If they see something in you that warrants their attention, they will reach out to you.
Direct Mail Campaign Cover Letter
A Direct Mail Campaign is where a job seeker sends out hundreds of letters and resumes to potential employers in the hopes of securing an interview or position.
Although similar to the Cold Call Cover Letter in that you are submitting to companies that aren’t currently advertising positions, it’s a much less focused process and involves you sending the same cover letter and resume out to everyone in the hopes that someone responds back.
When you do a Direct Mail Campaign Cover Letter, you want to avoid anything that would specifically apply to one company over another.
Because you’re sending this same letter out to multiple companies, you want to be general enough for it to apply broadly, but not so general that it works against you.
Your cover letter should start out by introducing the reader to who you are and what you do as well as what job you are seeking.
The next paragraphs should detail your skills and experience with the job you are seeking and why you are qualified to do it.
Finally, be sure to wrap your letter up with information on how the company can contact you if interested.
**A WORD OF CAUTION WITH DIRECT MAIL CAMPAIGNS: While it might seem like this method is more efficient than targeting and tailoring your information for specific companies and jobs, it can also work against you. Most hiring managers can quickly recognize a direct mail letter and will discard it as ‘spam.’
Referral Cover Letter
A Referral Cover Letter is one you send after someone who works with the company or has contacts within the industry refers you .
It is similar to any other company cover letter with the exception of the opening paragraph.
Make sure to introduce yourself and also mention the individual who referred you to the company or position.
If possible, include anything specific your contact has told you about the position or the person you are reaching out to .
Once you have finished your introductory paragraph, use the rest of your letter to discuss your skills , education , background , training … anything that will help to show that you are a good fit for the position .
Finally make sure you close your letter with your plans for following up with them and how they might contact you with any questions.
Blind Posting Cover Letter
A blind job posting is one in which a company posts a job opening but decides to remain anonymous.
A company might decide to blind post for a high profile position they don’t want to call attention to so as not to appear lacking in leadership.
Other times it’s meant to build excitement and mystery to help increase the number of applicants.
Submitting to a blind listing means tailoring your letter to the company is going to be difficult…but it doesn’t have to be impossible…and that extra bit of sleuthing can help really elevate your application above the rest of the entries.
A good place to start is by taking a closer look at the posting. Is there a fax number or email included? Sometimes you can get lucky, and with a bit of internet digging, trace those backwards to find out what company those are attached to . The same goes for a physical address or P.O. Box.
Look for key phrases as well.
Is the company referencing anything specific like “we have been ranked number one in employee retention and satisfaction for the past five years.”?
Type that phrase into your favorite search engine and see what pops up.
Of course, the goal of figuring out who the company is isn’t so you can reveal how smart you are in your letter…rather, it’s to help with your tailoring process.
Proving you’re a master detective could potentially backfire…especially if you’re wrong. Instead of bragging about your digging skills, use what you learn to help show why you’re a perfect fit for the job.
How do you address a cover letter for a blind posting?
Ideally you want to make sure your letter is personal and that means addressing it to a specific individual, but in a situation like this, you have to consider other options.
In the event you figure out exactly what company is hiring for…and there is absolutely NO DOUBT about their identity, then you could potentially go online, look at their website and see who is overseeing hiring…but we’re going to strongly caution you against this. Again…you could be wrong…or worse…look creepy and stalkerish.
This is one instance when using “Dear Hiring Manager” is perfectly acceptable.
Once you get this all done, it’s time to tackle the content of your letter. Again, because this is a blind posting, it’s going to be tough tailoring your information.
That means you have to pay extra close attention to exactly what the posting says.
Go over it carefully and pay attention to exactly what the company is looking for.
Make sure you highlight exactly how you fit what they’re looking for and include examples demonstrating your skills, knowledge and experience .
If the posting contains specific instructions, be sure to follow them to the absolute letter. This is a good thing to do no matter what, but in a blind posting, it can be the make or break.
In a normal job posting where you know who you are applying to, your closing paragraph should always include how you plan on following up with the company.
Unfortunately with blind job postings, that’s not possible. Regardless, you want to make sure your final paragraph is strong and lets the hiring manager (whoever they are) know that you are looking forward to the possibility of discussing the position in greater detail at an in person interview.
Internship Cover Letter
An internship is a great way to get your foot in the door and learn more about a company/career you are thinking of pursuing.
Just because it’s an internship and not an actual job doesn’t mean you shouldn’t treat it just as seriously.
Make sure when you’re addressing your letter that you’re sending it to the right individual. Many times with internships they’re facilitated by the educational institution you’re attending and will provide you with specific contact information.
If you are securing your own internship and not receiving university assistance with the process, make sure you do your research ahead of time and find out who will be reading your letter.
Start out your letter by clearly stating your intent to secure an internship so there is no confusion and your letter ends up in the wrong pile…or worse, the trash.
Always include your educational background information ; what you’re studying and where .
As you continue into the body of your letter, don’t allow yourself to be intimidated by your lack of “work” experience. When applying for an internship, it’s okay to have less experience than someone who is employed in the field you are entering. In fact, it’s expected!
An internship is an opportunity to learn. Including a paragraph about what you hope to take away from this internship and how it will help you achieve your long term goals is a great way to show enthusiasm and set you apart from the crowd .
No Prior Work Experience Cover Letter
If you’re just entering the job market or a recent graduate, it can be intimidating writing cover letters without any experience.
Not to worry!
It’s still absolutely essential to send out a cover letter…we just have to tailor it a bit differently.
Writing a cover letter for an entry level position, or to a job you have no experience in is very similar to the letter you would write as an intern. It’s perfectly fine to highlight your non-employment related experiences… if they are relevant to the job.
For recent graduates, make sure to include where you went to school and how what you’ve studied relates directly to the job you are applying for .
Volunteer experiences , internships , related classes , projects , leadership experiences , extracurricular activities and your skills that pertain to the position you’re applying for all can and should be mentioned in your cover letter .
A lack of experience doesn’t mean you’re allowed to have a lack of knowledge about what you’re applying for and the company you’re applying to.
That means you still have to do your research!
Make sure you know everything you can about the company . Visit their website . Read their blog . Get inside their corporate heads and figure out how you and what you bring are the perfect fit !
If the job posting has buzzwords, be sure to include those in your letter and make sure they relate to the skills you’ve got.
Finally, as with any and all cover letters, be honest, be succinct, be professional.
Check out our new blog post that covers 12 great cover letter examples!
Let’s Talk About Salary, Baby
As promised, we’re going to quickly discuss if and when you should bring up salary requirements in your cover letters.
Generally you DO NOT and SHOULD NOT include this information in your cover letters (with the exception of the two Recruiter specific letters we discussed above).
If an employer does not require you to include any salary information (including history, requirement or range) then don’t put it in there.
There is a time and a place for the salary discussion and we cover that in our article “ How To Negotiate Salary During The Interview Process. ”
If an employer asks you for your salary information but doesn’t require it, hold off on passing that information on until it becomes an actual requirement.
But what do you do if an employer says you must include this information in order to apply?
One way to tackle this tricky subject is to give a salary range. Make sure you do your research ahead of time to determine what your job is worth and be sure to make your range realistic. Also make sure that you are able to be flexible within that range should your employer decide to negotiate.
Another way to answer this question is to state that your requirements are negotiable and that you are willing to factor in things like benefits and the actual position itself.
No matter what you put down, be sure to state clearly that your salary requirements are flexible and open to discussion. The last thing you want to do is lock yourself into a rate that is so high you lose the job or so low you find yourself being offered far less than what you’re worth .
Keep in mind that although most employers have a salary range for a position already figured out before you even walk through the door, it’s not set in stone. If you are the Perfect Candidate (and you are!) a good employer will figure out how to pay more for you if they feel that will get you to accept the job…
This won’t happen, however, if you lock yourself into a number too early in the game.
So why is it okay to tell a recruiter my salary history and range but not a potential employer?
When you give an employer salary information, you are limiting your ability to negotiate. Without the ability to negotiate, you run the risk of being offered or accepting a job for less than you deserve.
A recruiter, however, needs to know your salary information so they can use that information when pitching you for jobs to their clients.
A recruiter is paid only after they fill a position for a client, and that fee is covered by the client themselves.
Usually that fee amounts to a percentage of whatever the first year’s compensation for the new employee ends up being which means it’s in the recruiter’s best interest to try to get you as high a rate as possible.
Recruiters also need to know this information so they can avoid pitching you for jobs that are lower than your range .
It doesn’t do them any good to have an employer offer to hire you and have you turn it down because you aren’t happy with the salary.
However, to prevent yourself from being locked into a situation where you are again faced with being offered too little or asking for too much, keep your answers in range form and base those numbers off of real world examples and your research.
Cover Letter Samples
Ok, so we’ve basically covered everything you could ever need to know about cover letters. But I know what you might be thinking…
“Can I get a cover letter sample or two please Mike? I’m basically an expert now but it would be much easier if I could just start with a cover letter template.”
Look, we covered a ton of stuff in this article so I don’t blame you. So what we decided to do is enlist the help of our friends over at vault.com who have a treasure trove full of great cover letter samples that you can use as a guideline for your own letter.
But here’s the deal. Hiring managers are smart AND have access to these websites as well, so you don’t want to simply choose a sample cover letter and then just completely rip it off. Take the time to make it your own, because it will pay off in the long run.
Copying a cover letter example word for word will only make you sound like someone other than yourself, and that is not what we are trying to do here!
Ok so Vault separates their cover letter templates into four distinct categories, so go ahead and click the link below that applies to your situation the most:
Cold Call Cover Letters
Direct mail cover letters, response to ad cover letters, referral letters.
Those four categories above should give you enough examples of cover letters to get you prepared for writing your own!
If after sending your cover letter and your resume you don’t hear from the company within a couple of days, a quick “wanted to be sure you had received my application” email is an entirely appropriate follow-up, even without telling them that you will be following up first.
If you do end up needing to write a thank you note , you absolutely should slip in a line like “ I really think my (skills and talents that are relevant to the job) would be great for (the company), and want to make sure my application didn’t get lost or submitted incorrectly. ”
You can also throw in something again about why you want to work at that company – mention some company values or exciting projects to show that you’ve done your research and are really interested in them specifically.
And don’t forget to study as many cover letter examples as you can! Especially the cover letter example that we laid out for you in detail in this article.
So there you have it! How To Write a Cover Letter 101 .
By following what we’ve laid out here for you, your cover letter is going to be a single paged professional introduction aimed at getting you in the door and on your way to an interview .
By using our tailoring method and infusing the body of your letter with keywords and the qualities the employer is looking for, you’ll be positioning yourself for a spot at the top of their list of potential candidates.
Just remember, dating analogies aside, it’s probably a good idea to leave the flowers and chocolates at home.
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Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.
His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.
Learn more about The Interview Guys on our About Us page .
About The Author
Mike simpson.
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Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .
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How to Write a Cover Letter That Will Get You a Job
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I’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.
So let’s talk about how to do cover letters right.
1. First, understand the point of a cover letter.
The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.
Because of that …
2. Whatever you do, don’t just summarize your résumé.
The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).
Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.
Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.
If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.
3. You don’t need a creative opening line.
If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:
• “I’m writing to apply for your X position.”
• “I’d love to be considered for your X position.”
• “I’m interested in your X position because …”
• “I’m excited to apply for your X position.”
That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.
4. Show, don’t tell.
A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.
Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)
In her revised version, she wrote this instead:
“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”
That second version is so much more compelling and interesting — and makes me believe that she really is great with details.
![how to write a cover letters how to write a cover letters](https://pyxis.nymag.com/v1/imgs/cf3/f04/b1425761bea061a392b6233435aef413e5-13-anatomy-cover-letter-2.w710.jpg)
5. If there’s anything unusual or confusing about your candidacy, address it in the letter.
Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.
If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”
6. Keep the tone warm and conversational.
While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.
7. Don’t use a form letter.
You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.
If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.
A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.
8. No, you don’t need to hunt down the hiring manager’s name.
If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.
9. Keep it under one page.
If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.
10. Don’t agonize over the small details.
What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of questions from job seekers about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).
Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more interview invitations than 50 generic ones will.
Find even more career advice from Alison Green on her website, Ask a Manager . Got a question for her? Email [email protected] .
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Fresh Graduate Cover Letter
Cover letter maker.
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Applying for your first job or internship after graduation can be challenging, especially when you have little to no experience in the workforce. A well-crafted cover letter can significantly increase your chances of landing that dream job. This article will guide you on how to write an effective fresh graduate cover letter, provide examples, and offer practical tips to help you stand out from the competition.
What is a Fresh Graduate Cover Letter?
A Fresh Graduate Cover Letter is a document accompanying a resume, specifically written by recent graduates seeking their first job or internship opportunity. This letter focuses on their academic achievements, internship experience, coursework, and relevant skills that align with the job’s requirements.
What is the Best Example of a Fresh Graduate Cover Letter?
The best cover letter example of a fresh graduate seamlessly merges academic accomplishments, relevant skills, and any internships or volunteer work to demonstrate a candidate’s potential to succeed in the targeted role. The key is to focus on transferable skills and highlight how you can contribute to the company.
Dear Hiring Manager,
I am excited to apply for the junior analyst position at XYZ Company, as advertised on your careers page. As a recent Business Administration graduate from ABC University, I am eager to apply my academic knowledge in a practical setting.
During my time at ABC University, I majored in Finance and completed an internship with DEF Firm. I worked directly under the senior analyst and assisted with data analysis and presentation. This experience, combined with my academic background, makes me a strong candidate for this position.
I am confident that my passion for data analysis and strong analytical skills would allow me to make a significant contribution to the XYZ team. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.
Yours Sincerely, [Your Name]
![how to write a cover letters Fresh Graduate Cover Letter](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter.png)
Size: 27 KB
Free Fresh Graduate Cover Letters – Copy & Paste
We understand that writing a cover letter can be daunting, especially when you’re fresh out of college. Here are some free templates to guide you. You can copy, paste, and customize them to suit your specific circumstances and the job you’re applying for.
Fresh Graduate Cover Letter with No Experience Example
Writing a cover letter with no work experience can be a challenge, but it’s certainly not impossible. In such a case, your aim should be to highlight your academic achievements, volunteer work, internships, and transferable skills. The example below is a guide on how to write a compelling cover letter even with no work experience:
Dear [Hiring Manager’s Name],
I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [Your University] with a degree in [Your Degree], I am eager to start my career in [Industry Name] with an innovative company such as yours.
During my time at university, I [talk about a project or accomplishment]. Additionally, I developed strong [mention specific skills] skills, which I believe are highly applicable to the role of [Job Title].
I am excited about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident in my ability to become a productive member of your team.
Thank you for considering my application.
![how to write a cover letters Fresh Graduate Cover Letter with No Experience Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-with-No-Experience-Example.png)
Size: 26 KB
How to Use: Use this template as a guide. Remember to personalize it with your own details, and add specific accomplishments and skills that align with the job description. Tailoring your cover letter to each job application will show the hiring manager that you’re genuinely interested in the position and the company.
Fresh Graduate Cover Letter for Job Application Examples
Crafting an effective cover letter for job application as a fresh graduate for a specific job application requires highlighting your academic achievements, relevant coursework, internships, or projects related to the job. Here is an example to guide you:
I am writing to apply for the [Job Title] position at [Company Name] as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I believe I am well-equipped to contribute effectively to your team.
In my final year project, I worked on [describe the project and your role briefly]. This experience gave me hands-on exposure to [mention relevant skills or knowledge that are pertinent to the job]. I am eager to apply this knowledge and grow further at [Company Name].
Thank you for considering my application. I look forward to the possibility of discussing my application with you further.
![how to write a cover letters Fresh Graduate Cover Letter for Job Application Examples](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Job-Application-Examples.png)
How to Use: Remember to replace the placeholders with your information and tailor the content to match the job requirements and the company’s culture.
Fresh Engineering Graduate Cover Letter Example
As a fresh engineering graduate, your cover letter should highlight technical skills, academic projects, and engineering internships. Here’s an example:
I’m writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in [Engineering Discipline].
During my time at university, I worked on a project [describe the project and your role], which helped me develop practical skills in [mention specific engineering skills]. In addition, my internship at [Company Name] allowed me to gain hands-on experience in the field.
I am eager to contribute my energy, dedication, and technical skills to your esteemed company. Thank you for considering my application.
![how to write a cover letters Fresh Engineering Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Engineering-Graduate-Cover-Letter-Example.png)
How to Use: Adapt this engineering cover letter to fit your own experiences and achievements. Be sure to highlight engineering projects or internships that align with the job you’re applying for.
Fresh Medical Graduate Cover Letter Example
A cover letter for a fresh medical graduate should focus on clinical experiences, internships, and your passion for medicine. Here’s a suitable example:
I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a [Degree Name], I am eager to begin my career at your respected institution.
During my clinical rotations at [Hospital/Clinic Name], I gained hands-on experience in [specific medical skills]. My experience, coupled with my passion for helping others, makes me a strong candidate for this position.
I look forward to the opportunity to provide compassionate and dedicated care to your patients. Thank you for considering my application.
![how to write a cover letters Fresh Medical Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Medical-Graduate-Cover-Letter-Example.png)
How to Use: Modify this example by inserting your details, the hiring manager’s name, and specific skills or experiences relevant to the job.
Fresh Architect Graduate Cover Letter Example
A fresh architect graduate cover letter should showcase your design skills, technical knowledge, and any relevant projects or internships you’ve completed. Here’s an example:
I’m applying for the [Job Title] position at [Company Name], which I saw listed on [Job Advertisement Source]. I have recently graduated from [University Name] with a Bachelor’s degree in Architecture.
In my final year, I was part of a project [describe the project and your role]. This experience allowed me to develop my design and technical skills in [mention specific skills].
I am excited about the opportunity to contribute to [Company Name] and to grow as a professional. Thank you for considering my application.
![how to write a cover letters Fresh Architect Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Architect-Graduate-Cover-Letter-Example.png)
Size: 188 KB
How to Use: Personalize this template by including your specific experiences, skills, and academic achievements related to the field of architecture.
Fresh Graduate Cover Letter for Customer Service Example
As a fresh graduate applying for a customer service position, your cover letter should highlight your communication skills, problem-solving abilities, and any customer service or sales-related experience. Here’s a sample:
I am writing to apply for the [Job Title] position at [Company Name] as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name], and I believe my skills and experiences align with your needs.
During my part-time role at [Previous Company Name], I developed strong customer service skills and a solution-focused mindset. I also learned to handle customer complaints and maintain a positive customer experience.
I am excited about the possibility of bringing my unique blend of skills and experience to [Company Name]. Thank you for considering my application.
![how to write a cover letters Fresh Graduate Cover Letter for Customer Service Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Customer-Service-Example.png)
How to Use: Modify this customer service cover letter to include your own experiences, especially any roles or projects where you have demonstrated strong customer service skills.
Fresh Graduate Cover Letter for Internship Example
When applying for an internship as a fresh graduate, your cover letter should highlight your eagerness to learn, relevant coursework, and any academic or extracurricular achievements. Here’s a sample:
Dear [Hiring Manager’s Name],
I’m excited to apply for the internship position at [Company Name] which I discovered on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I’m eager to apply my knowledge in a practical setting.
During my university career, I excelled in [mention specific courses or projects], which I believe will be beneficial for this role. My professors commended my [mention specific skills or attributes], and I’m confident these will be valuable in this internship.
Thank you for considering my application. I am looking forward to the possibility of contributing to [Company Name].
![how to write a cover letters Fresh Graduate Cover Letter for Internship Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Internship-Example.png)
How to Use: Modify this template by including your specific academic and extracurricular achievements. Highlight skills and experiences that align with the internship role.
Fresh Graduate Cover Letter for Bank Teller Example
A fresh graduate cover letter for a bank teller position should showcase your attention to detail, mathematical skills, and any relevant internships or part-time roles. Here’s a sample:
I am writing to apply for the Bank Teller position at [Company Name] that I saw advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name], and I am eager to apply my skills in the banking industry.
During my time at university, I took several courses in banking and finance, which have given me a solid understanding of banking principles. I also completed an internship at [Internship Company Name], where I developed strong customer service skills.
I am excited about the possibility of bringing my dedication and strong work ethic to [Company Name]. Thank you for considering my application.
![how to write a cover letters Fresh Graduate Cover Letter for Bank Teller Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Bank-Teller-Example.png)
How to Use: Personalize this template by including your specific experiences, especially any roles or projects where you have demonstrated relevant skills.
Fresh Graduate Cover Letter for Finance Management Example
Applying for a position in finance management as a fresh graduate necessitates a cover letter that highlights analytical skills, attention to detail, and knowledge of financial principles. Consider this example:
I am excited to apply for the Finance Management trainee position at [Company Name] that I learned about from [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I am eager to bring my financial acumen to your team.
My coursework in corporate finance, investment strategies, and business valuation, along with my proficiency in Excel, makes me a strong candidate for this position. During my internship at [Internship Company Name], I gained hands-on experience in financial reporting and analysis.
I am confident that I can contribute to [Company Name]’s goals and look forward to potentially joining your team. Thank you for considering my application.
![how to write a cover letters Fresh Graduate Cover Letter for Finance Management Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Finance-Management-Example.png)
How to Use: Modify this finance cover letter to fit your specific skills and experiences. Highlight academic and internship experiences relevant to finance management.
Fresh Graduate Cover Letter for Job Application Example
For a fresh graduate job application, the cover letter should exhibit transferable skills, academic knowledge, and a willingness to learn. Here is an example:
I am writing to express my interest in the [Job Position] at [Company Name], as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name] and am eager to apply my academic knowledge in a professional setting.
During my time at [University Name], I excelled in [mention specific courses or projects]. I am confident that these experiences have prepared me well for the responsibilities of the [Job Position].
I am excited about the possibility of joining the [Company Name] team and am confident that I can contribute to your mission. Thank you for considering my application.
![how to write a cover letters Fresh Graduate Cover Letter for Job Application Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Job-Application-Example.png)
How to Use: This general template can be adapted to any job application. Include specifics about your degree and university experience, and tailor the letter to the job responsibilities.
Fresh Mechanical Engineering Graduate Cover Letter Example
A cover letter for a fresh mechanical engineering graduate should emphasize technical knowledge, hands-on experiences during internships or projects, and problem-solving skills. Here is an example:
I am writing to apply for the Mechanical Engineer position at [Company Name] that was advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in Mechanical Engineering and I am excited to apply the skills I have acquired in a practical setting.
During my university studies, I undertook a project on [briefly describe a project or achievement], which honed my problem-solving and teamwork skills. My internship at [Internship Company Name] gave me hands-on experience in designing mechanical systems and conducting failure analysis, both of which are critical for the [Job Position].
I am eager to bring my engineering skills to [Company Name] and contribute to your ongoing projects. Thank you for considering my application.
![how to write a cover letters Fresh Mechanical Engineering Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Mechanical-Engineering-Graduate-Cover-Letter-Example.png)
How to Use: Modify this template to fit your specific skills and experiences. Highlight academic and internship experiences relevant to mechanical engineering.
Sample Fresh Graduate Cover Letter Example
A general cover letter sample for fresh graduates across fields may look like this:
I am writing to apply for the position of [Job Position] at [Company Name], as advertised on [Job Advertisement Source]. Having recently graduated from [University Name] with a degree in [Degree Name], I am excited to bring my skills and knowledge to your team.
Throughout my academic career, I have demonstrated [mention specific skills or accomplishments]. These experiences have equipped me with the ability to [describe how these experiences will benefit the job role].
I look forward to the opportunity of discussing my application with you further. Thank you for considering my application.
![how to write a cover letters Sample Fresh Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Sample-Fresh-Graduate-Cover-Letter-Example.png)
How to Use: This is a broad fresh graduate cover letter template that can be modified to suit any job application. Replace the placeholders with your specific details and tailor the skills and experiences to match the job description.
Fresh Graduate Cover Letter for Human Resource Example
A fresh graduate applying for a position in human resources should highlight their understanding of employee relations, data analysis, and legal regulations. Let’s consider this example:
I am excited to apply for the Human Resource Assistant position at [Company Name] as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in Human Resources Management and am eager to start my career in your esteemed organization.
During my final year, I completed an internship with [Company Name], where I gained firsthand experience in employee relations, HR software, and legal compliance. I believe these skills will greatly contribute to your team.
I look forward to the possibility of contributing to [Company Name]. Thank you for considering my application.
![how to write a cover letters Fresh Graduate Cover Letter for Human Resource Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Human-Resource-Example.png)
How to Use: Customize this human resource cover letter with your details. Emphasize any internship experiences, HR-related coursework, or capstone projects.
Fresh Graduate Cover Letter for Accounting Example
For an accounting position, a fresh graduate should emphasize their proficiency with accounting software, attention to detail, and understanding of accounting principles. Here’s an example:
I am writing to apply for the Accountant position at [Company Name] advertised on [Job Advertisement Source]. I am a recent graduate from [University Name] with a Bachelor’s degree in Accounting, ready to start my career in the field.
At university, I took part in an intensive Accounting practicum where I developed strong analytical skills and familiarity with popular accounting software, such as QuickBooks and Sage. I am confident that my skills will contribute to [Company Name].
Thank you for considering my application. I look forward to the possibility of discussing it further with you.
![how to write a cover letters Alternative Hypothesis Statement Examples](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Accounting-Example.png)
How to Use: Adapt this letter by including specific coursework or projects relevant to the job role. You can also mention certifications (like CPA) if you have any.
Fresh Graduate Cover Letter for Business Administration Example
For a Business Administration role, a fresh graduate can underline their understanding of business processes, organizational behavior, and project management. Here is a great example:
I’m thrilled to apply for the Business Administration Trainee position at [Company Name], as posted on [Job Advertisement Source]. I am a recent graduate from [University Name] with a degree in Business Administration and am keen to apply the knowledge and skills I have acquired in a practical setting.
As part of my course, I have completed projects in areas such as project management, organizational behavior, and business strategy. I believe these experiences will be beneficial to [Company Name] and align with the duties of the position.
I look forward to the opportunity to discuss my application further.
![how to write a cover letters Fresh Graduate Cover Letter for Business Administration Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Business-Administration-Example.png)
How to Use: Replace the brackets with your own information, and feel free to highlight any specific business administration projects or internships that would make you a strong candidate.
Fresh Graduate Cover Letter for Interior Design Example
A fresh graduate applying for an Interior Design role might want to highlight their creativity, knowledge of design software, and understanding of design principles. Here’s a sample:
I am writing to apply for the Interior Designer position at [Company Name] listed on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in Interior Design, I am eager to apply my creative skills and education in a practical setting.
I have developed a keen eye for design and a proficiency in [mention design software], which I believe align well with the job description. In addition, my senior year project, which involved redesigning a commercial space, has given me practical experience that I can bring to your team.
Sincerely, [Your Name]
![how to write a cover letters Fresh Graduate Cover Letter for Interior Design Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Interior-Design-Example.png)
How to Use: Be sure to include details about your design software skills and any hands-on experience from school projects or internships.
Fresh Graduate Cover Letter for Graphic Designer Example
A graphic designer cover letter for fresh graduate can highlight their creative skills, software expertise, and understanding of design principles. Here’s a sample:
I am excited to apply for the Junior Graphic Designer position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in Graphic Design, I am passionate about visual communication and eager to put my creativity to work.
In my coursework, I honed my skills in Adobe Creative Suite, which I understand is a requirement for this position. My portfolio, which I have included as an attachment, demonstrates a variety of design skills including typography, color theory, and digital illustration.
I look forward to potentially discussing my qualifications further.
How to Use: Replace the placeholders with your details. Make sure to highlight any specific graphic design software skills or projects that you have worked on.
![how to write a cover letters Fresh Graduate Cover Letter for Graphic Designer Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Graphic-Designer-Example.png)
General Fresh Graduate Cover Letter Example
For a more general application, a fresh graduate might highlight transferable skills, academic achievements, and eagerness to learn. Here’s an example:
I am eager to apply for the [Job Title] role at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Your Degree], I am confident that my academic achievements and passion for learning will make me a strong candidate for this role.
I have honed my skills in research, project management, and teamwork during my time at university and I’m excited to bring these skills to a professional setting.
How to Use: Be sure to include information about your degree and any transferable skills that would be relevant to the role you’re applying for.
![how to write a cover letters General Fresh Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/General-Fresh-Graduate-Cover-Letter-Example.png)
Fresh College Graduate Cover Letter Example
For fresh college graduates, a cover letter might highlight academic accomplishments, internships, and relevant coursework. Here’s a sample:
I’m thrilled to apply for the [Job Title] role at [Company Name] advertised on [Job Advertisement Source]. As a recent graduate from [University Name], I have a strong educational foundation in [Your Major], and I am eager to bring my knowledge and enthusiasm to this role.
During my time in college, I completed an internship at [Internship Company] where I gained experience in [describe what you learned or did]. I believe this experience, coupled with my academic accomplishments, makes me a strong fit for this role.
How to Use: Replace the placeholders with your details. Highlight any internships, relevant coursework, or academic accomplishments that make you a strong candidate for the role.
![how to write a cover letters Fresh College Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-College-Graduate-Cover-Letter-Example.png)
Fresh Graduate Cover Letter for Technician Example
A technician’s cover letter would showcase technical skills, practical experience, and relevant academic knowledge. Here’s a sample:
I am excited to apply for the Technician position at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate of [University/College Name] with a degree in [Your Degree], I am well equipped with the theoretical knowledge and practical training necessary for this role.
During my academic tenure, I gained hands-on experience in troubleshooting, maintaining and repairing various types of equipment, which I believe will serve me well in this role. I am confident in my ability to quickly learn and adapt to new systems and procedures.
How to Use: Personalize this letter by including specific details about the technical skills and experience you possess that align with the job requirements.
![how to write a cover letters Fresh Graduate Cover Letter for Technician Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-Technician-Example.png)
Fresh Graduate Cover Letter for IT Job Example
An IT job cover letter would showcase software and hardware knowledge, problem-solving skills, and relevant academic achievements. Here’s an example:
I am thrilled to apply for the IT Specialist role at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate of [University Name] with a degree in Information Technology, I am excited to apply my skills in a practical setting.
During my studies, I excelled in my coursework on networks, databases, and user support. I also gained practical experience through an internship at [Company Name], where I honed my problem-solving skills and learned to provide excellent customer service.
How to Use: Replace the placeholders with your specific details. Be sure to emphasize any coursework, internships, or skills that are relevant to the role you’re applying for.
![how to write a cover letters Fresh Graduate Cover Letter for IT Job Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Graduate-Cover-Letter-for-IT-Job-Example.png)
Recent Graduate Cover Letter Example
A recent graduate can highlight their academic achievements, eagerness to contribute, and transferable skills. Here’s an example:
I am excited to apply for the [Job Title] role at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate of [University Name] with a degree in [Your Degree], I am confident in my ability to make a meaningful contribution to your team.
Throughout my academic career, I have consistently demonstrated a strong work ethic, critical thinking skills, and the ability to meet deadlines. I am eager to apply these skills in a professional setting and believe I would make a valuable addition to your team.
How to Use: Fill in the placeholders with your personal details. Be sure to emphasize your strengths and any skills or experiences that make you a strong fit for the role.
![how to write a cover letters Recent Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Recent-Graduate-Cover-Letter-Example.png)
Fresh Computer Science Graduate Cover Letter Example
A cover letter for a Computer Science graduate would highlight programming skills, problem-solving abilities, and project experience. Here’s a sample:
I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent Computer Science graduate from [University Name], I have a solid foundation in data structures, algorithms, and software engineering principles.
I have honed my coding skills through a variety of group projects and independent work, using languages like Java, Python, and C++. Additionally, my experience as an intern at [Company Name] allowed me to develop my problem-solving skills and learn to collaborate effectively with a team.
How to Use: Personalize this letter by including the specific programming languages and tools you’re familiar with. Mention any internships or projects that provided practical experience.
![how to write a cover letters Fresh Computer Science Graduate Cover Letter Example](https://images.examples.com/wp-content/uploads/2023/09/Fresh-Computer-Science-Graduate-Cover-Letter-Example.png)
How do you Write a Cover Letter for a Fresh Graduate?
1. Start with a Formal Greeting: Address the hiring manager by their name, if it’s known. Otherwise, use a generic greeting like “Dear Hiring Manager.”
2. Open with Enthusiasm: State the position you’re applying for and express your excitement about the opportunity.
3. Highlight Relevant Skills and Experiences: Discuss your academic achievements, internships, and any skills that make you a good fit for the role.
4. Show Your Knowledge of the Company: Demonstrate that you’ve researched the company and explain why you’re interested in working there.
5. Close with a Call to Action: Thank the hiring manager for considering your application and express your interest in discussing the position further.
Tips for Fresh Graduate Cover Letter Format
1. Keep It Brief: Limit your cover letter to a single page.
2. Use a Professional Tone: Write in a formal, respectful tone. Avoid using slang or overly casual language.
3. Customize Each Letter: Tailor each cover letter to the specific job you’re applying for. Highlight the skills and experiences that are most relevant to the role.
4. Proofread: Ensure your cover letter is free of spelling and grammar mistakes. Consider having someone else read it over as well.
Writing a cover letter as a fresh graduate can be a challenging task. However, by carefully highlighting your academic achievements, skills, and enthusiasm for the role, you can make a strong impression on hiring managers. Remember to tailor each cover letter to the specific job you’re applying for and to proofread carefully.
![how to write a cover letters Twitter](https://images.examples.com/wp-content/uploads/2024/04/icon_5.png)
Text prompt
- Instructive
- Professional
Write a cover letter for a college student applying for an internship at an educational technology company
Form a cover letter for a high school student seeking a part-time job at a local bookstore.
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What is a cover letter? A cover letter, also known as an application letter, is a three- to four-paragraph memo to employers explaining your interest in the job and company and your fitness for the role.It's typically submitted along with your resume in a job application. This letter should highlight your skills, experience and achievements concerning the position you seek.
4. Write an attention-grabbing opening paragraph. Start your cover letter with an informative, direct introduction.. In the first one or two sentences, mention the position and organization you're applying for, where you found the position, and why you're excited about the opportunity.
It's a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples, do some chores, watch that cursor blink a few more times, and finally Google something like "how to write a cover letter"—which hopefully brought you here.But you still might be thinking, does anyone really read cover letters?
Here, you want to include all the essential contact information, including:. Full Name. Your first and last name should stand out at the top. Job Title. Match the professional title underneath your name to the exact job title of the position you're applying for.
The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application. A well-crafted cover letter goes over information on your resume and expands this information for the reader, taking them on a guided journey of some of your greatest career and life achievements.. Its purpose is to elaborate on the information contained in your resume while infusing ...
Your contact information: Your full name, address, phone number, and email address.Include the date you're writing the letter. Potential employer's contact information: If you have it, include the name, title, company name, and address of the hiring manager or employer. Salutation: Address the letter to a specific person if possible (e.g., "Dear Mr. Smith," "Dear Hiring Manager," "Dear XYZ ...
Cover letter template Use this template to help you write your own ideal cover letter: [Your name] [Your phone number] [Your email address] [The date] [Hiring manager's name and title] [Company name] [Company address] Dear [hiring manager], My [years of experience] in [industry] plus my [skill or quality] make me an ideal fit for [position] at [company]. I admire [company's] [mission or goals ...
Learn how to write a cover letter for a job application. Be honest and original. Discover top tips and examples for writing a good cover letter.
Cover Letter Builder Create your Cover Letter in 5 minutes. Land the job you want. Cover Letter Templates Find the perfect Cover Letter template.; Cover Letter Examples See perfect Cover Letter examples that get you jobs.; Cover Letter Format Choose the right Cover Letter format for your needs.; How to Write a Cover Letter Learn how to write a Cover Letter that lands you jobs.
A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates. So, if you think cover letters are no longer important and necessary in 2024, think again. Here's a comprehensive guide to help you write a cover letter that effectively sells ...
How to Write a Cover Letter: Examples + Guide for 2024. Learn how to write a cover letter that clinches the job. Check out our step-by-step cover letter writing guide, examples and tips to write a letter that impresses hiring managers.
An illustration shows a person taking notes at a desk, with a sheet of paper with writing at the center. A banner at the top says "Cover Letter Example", and there are five headings that discuss the different parts of a cover letter:
Do the research, start off strong, and emphasize your value.
Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that's still ...
Customizable Cover Letter Examples. In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot's cover letter template kit.. 1. Standard Cover Letter Example
Cover letter outline Here is an outline of a cover letter, section by section, so you can see how to write a cover letter yourself. Date and contact information There are two ways to list contact information on your cover letter, depending on whether you're providing a digital or hard copy.
Follow that by the date you are writing the letter and then the company contact information. Be sure to separate each section with a space…it makes your letter easier to read. If you are mailing a hard copy of your letter, make sure when you get to the bottom and your salutation to double space. It will give you room to sign your letter.
1. Customise your header based on the format of your application If you're writing your cover letter directly within an online job application, there's no need to include your address or other contact information, as you've probably already typed that into other areas of the application form.
I've read thousands, maybe tens of thousands, of cover letters in my career. If you're thinking that sounds like really boring reading, you're right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities.
Resume Checker Get your resume checked and scored with one click.; CV Maker Create a CV in 5 minutes. Get the job you want. Cover Letter Builder Write a cover letter that convinces employers you're the best.
Cover letters are an important part of the job application process. Learn how to write a cover letter that will increase your chances of successfully applying for an open job position.
A cover letter is your chance to introduce yourself to a potential employer and spark their interest in reading your resume. When you're prepping job applications, a cover letter might seem like an afterthought compared to your resume.
The header of your cover letter should include your full name, address, phone number, and email address. Directly below your contact details, add the current date.
3. Know the Company . Take the time to research the company you are applying to so that you can express how your experience can help. Plus, having knowledge of the company is ideal for when you ...
Writing a cover letter to change career is the perfect way to explain your transition and expound on the excitement you feel about your new career path.
How to Use: Remember to replace the placeholders with your information and tailor the content to match the job requirements and the company's culture. Fresh Engineering Graduate Cover Letter Example. As a fresh engineering graduate, your cover letter should highlight technical skills, academic projects, and engineering internships.
Here's how to write a strong resume for any management-level position: Start with a resume summary that highlights your accomplishments. For managers, the best way to start a resume is to use a resume summary.Resume summaries are particularly helpful for management-level job seekers because they're achievement-focused.. By using a resume summary, you can quickly highlight your most ...
Thank you for your time today in reviewing the Third Party Risk Management QA and Systems Officer position currently offered by Society Generale. I wanted to...
To create an effective opening for your cover letter, follow these steps: 1. Convey enthusiasm for the company If you're genuinely attracted to the company's brand or have used its products or services before, you can describe your enthusiasm in the first sentence of your cover letter.Employers value authentic enthusiasm because it often translates to highly motivated and successful employees.
I am pleased to be writing this letter as a means of introducing myself to Seneca Academy. In May of 2018, I will be earning my Masters of Arts in STEM Education.