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Functional Resume Example and Writing Tips

functional resume summary

  • Functional vs. Traditional Resume

Other Types of Resumes

When to use a functional resume, what to include in a functional resume.

  • Functional Resume Example

Review More Resume Examples

Depending on your work history, you may want to consider using a functional resume. A  functional resume  focuses on the skills and experiences that make you a strong candidate for a position.  

Unlike a traditional resume, the functional resume does not highlight your chronological work history. Instead, it focuses on the skills you have developed that fit the requirements of the job for which you are applying. 

Functional resumes are ideal for people who have gaps in their employment histories or are new to a particular industry.

Functional Resume vs. Traditional Resume

A traditional resume, also known as a  chronological resume , emphasizes your work history. It includes a list of your work experiences. For each job you have held, you include the dates you worked, the job title, and the company. Most traditional resumes list work experience in reverse chronological order (with your current experience first).  

You should use a chronological resume when you have an extensive work history that is related to the job you are applying for. It is a good way to quickly show that you have related experience.

Functional and traditional resumes are not the only  resume types  to choose from. For example, if you want to both highlight your skills and include your chronological work history, consider a  combination resume .  

If you are in a creative field (such as graphic design), consider using a nontraditional resume. This kind of resume allows you to include visuals, such as graphs and infographics. This way, you can show off your design skills within the resume.

Functional resumes are ideal for people who do not have lots of work experience related to the job they are applying for. If you are switching careers, are new to the field, or have gaps in your employment, consider using a functional resume.

If you frequently change jobs, you might also consider a functional resume. This will help you avoid highlighting the fact that you have not stayed at one job for very long.

A functional resume isn't organized by position, so you'll need another organizational structure. Typically, functional resumes are organized by categories based on your skills or qualifications. Look at the job description for cues about what to emphasize here. 

A  functional resume  does not emphasize your chronological work history. Instead, it highlights your skills and abilities:

  • Typically, your skills are organized by theme (for example, “Customer Service” and “Verbal Communication”).
  • Under each theme, you provide specific examples of projects, tasks, and assignments you have completed that show you have those skills.

That being said, it is still a good idea to include a brief work history section in a functional resume.

Consider including a short, chronological work history section at the end of your resume.

If you have gaps in your employment or have frequently changed jobs, you can leave out your employment dates.

Functional Resume Example & Template

Read below for an example of a functional resume. This example includes a resume summary statement , which is a great way to quickly demonstrate your skills and abilities. It also includes a concise list of experience and a detailed list of skills.

While this resume includes a work history section (labeled “Employment History”), it provides only brief details about the jobs held. It also includes this information near the bottom of the resume, to avoid highlighting it.

Download the functional resume template (compatible with Google Docs and Word Online) or see below for more examples.

Functional Resume (Text Version)

John A. Doe 999 Main Street Ann Arbor, MI 99999 (123) 555-1234 johndoe@email.com

CAREER OBJECTIVE

Experienced and versatile professional with strong urban planning as well as people, management, and research skills seeks a position in urban planning and environmental impact analysis with a major city or Fortune 500 company.

CORE QUALIFICATIONS

  • Background managing direct transportation planning and programs
  •  Adept at managing urban planning programs and people
  • Able to anticipate and project organizational change
  • Background as administrator of office operations

EXPERIENCE AND SKILLS

  • Skilled in Government Guidelines
  • Quality Control
  • Urban Planning
  • Environmental Impact Mitigation and Research
  • Geology/Hydrology
  • Site Evaluations
  • Computer Software Tools
  • Scientific and Business Grant Writing 

Administrative : Lead coordinator for the daily processing of thousands of checks for payment and the mailing of confidential reports, meeting strict deadlines, and avoiding late fees.

Problem Solving : Designed a waste-management program involving Recycle Ann Arbor and a major book company, intended for the efficient handling of tons of paper, cardboard, plastic, metal, and glass, achieving net savings of $20,000 per building annually and reducing company disposal obligations.

Management:  Oversaw operations of an expanding research lab, providing expertise, commitment, and quality control during a time of significant transition.

EMPLOYMENT HISTORY

Senior Process Engineer, September 2018-Present Zezee Corp., Ann Arbor, Mich.

Process Engineer: Technical Support, September 2014-September 2018 Zezee Corp., Ann Arbor, Mich.

Technical Professional , September 2012-September 2014 City of the Stars, Mich.

Master of Business Administration (2017); GPA 3.9 Southern Nazarene University, Bethany, Okla. (Online Program)

Bachelor of Science (Emphasis: Ecosystem/Environmental Business) May 2014 Eastern Michigan University, Ypsilanti, Mich.

Review more professionally written resume examples for jobs, internships, gigs, volunteering, and other positions.

CareerOneStop. " Select the Best Format ." Accessed March 11, 2020.

CareerOneStop. " Resume Styles ." Accessed March 10, 2020.

How to Write a Functional Resume [4 Free Templates Included]

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Struggling with your resume because you just graduated from university and don’t have much work experience?

Or maybe you’re switching careers, and aren’t sure how to make your past position relevant for the new field?

Whichever the case, the solution is pretty simple:

Use a functional resume format!

  • What’s a Functional Resume?

When to Use a Functional Resume?

How to write a functional resume.

  • What Are Some Other Resume Formats (and When To Use Them)

What is a Functional Resume?

A functional resume, also known as the skill-based resume, is a resume format that focuses on your professional skill test as opposed to work experience.

If you were to create a traditional resume, you’d list out your work experience in reverse chronological order as follows:

reverse chronological resume example

Whereas, in the case of a functional resume , you list out each of your skills, and then back them up by highlighting how you’ve practically applied them in the past:

functional resume sample

It’s better to use a functional resume in the following situations:

  • You’re a recent graduate with no work experience. As the functional resume focuses on skills rather than experience, it can be very helpful to students.
  • You’re switching careers . If you have some work experience, but the said experience isn’t relevant for the position you’re applying for, you can use a functional resume to highlight how your skills make you the right candidate.
  • You have a long history of unemployment (or gaps between jobs). Since the functional resume format focuses on skills, you can use it to downplay your work experience gaps.

That being said, in around 90% of cases, we don’t recommend using a functional resume .

While it does have its perks (e.g. standing out as a recent graduate), it also comes with significant downsides.

First off, it’s nowhere near as popular as the traditional resume format, and in certain parts of the world, recruiters might not even know that the functional format is a thing.

In addition, some recruiters might find the lack of work experience in a resume suspicious because it can hint the candidate isn’t being truthful (e.g. red flags, being fired from previous employment, etc.).

These 2 disadvantages combined make a compelling case against the functional resume format.

So, if you do decide to create a functional resume, weigh the pros and cons and proceed at your own risk!

Want to also learn how to create a traditional resume ? Check out our guide!

First things first - pick a compelling resume template to get started. We recommend using our Functional Resume template:

functional resume template

Then, create the following sections on your resume:

  • Contact Information
  • Resume Summary
  • Skill Summary

If you have additional space once you’re finished with these sections, you can fill it up with some optional sections (which we’ll explain a bit down the line).

Now, let’s walk you through each of these sections and explain how to do them right:

#1. Contact Information

While it might sound elementary, there’s a ton of tid-bits you need to know about getting the contact information section right.

Here’s what you need to include in the contact information section:

  • First and last name
  • Current job title
  • Email address
  • Phone number
  • City and country you’re based in

Optionally, you can also include links to relevant social media profiles. For example:

  • If you’re a writer, you can link your portfolio page or website.
  • If you’re a developer, you can link your GitHub profile.
  • If you’re a marketer, you can link your Instagram or Twitter page.
  • Your LinkedIn profile link (if it’s up-to-date).

#2. Resume Summary

The next section on your functional resume is the “resume summary.”

This section goes right under your contact information, and looks something like this:

resume summary

In a nutshell, a resume summary is a 2-4 sentence recap of your biggest professional achievements and career highlights.

The goal of this section is to show the recruiter (in one glance) that you’re qualified for the position you’re applying for.

Here’s what a well-written resume summary would look like:

  • Professional executive assistant with experience in supporting high-level CEOs and other executives for over 5 years. Experienced in customer support, data entry, and scheduling meetings. Skilled in time management, MS Office, and Adobe Photoshop.

#3. Skill Summary

This one’s going to be the bulk of your functional resume.

In a skill summary section, you mention the top 3 skills required for the position you’re applying for and then provide information on how you’ve gained the said skills right under them.

Let’s say, for example, you’re a recent graduate applying for a role in marketing. Here’s what your skill summary could look like:

Copywriting

  • Wrote over 20+ well-researched papers for my university.
  • Worked at the university news media as a journalist, interviewing interesting university alumni and publishing their stories on the website.
  • Created and published high-quality tech articles on my personal blog (www.exampleblog.com).
  • Participated in a university project for a real-life company (Company X), where we had to come up with ideas for expanding to a new market.
  • With the help of my team, came up with 5 ideas, out of which 3 were actually implemented by the company.
  • Came up with 100+ topic ideas for content on my personal blog, some of which got over 50 shares when published.

Project Management

  • Acted as a team leader for most of my university projects, ensuring that they were completed on time, and that every group member contributed.
  • Was part of the Startup Weekend organizational committee. Helped source speakers, organize the event, find sponsors, and overall ensured that the event went smoothly.

job search masterclass

#4. Education

The next section on your functional resume is Education , and this one’s actually pretty straightforward.

Here, list out the following information:

  • Name of the degree (e.g. B.A. in Computer Science)
  • Name of the university and dates attended (e.g. Boston State University, 2012 - 2016)

Optionally, you can also include the following as part of your education section :

  • GPA. If you had an impressive GPA in your university (3.5 - 4.0), you can list it in your resume. Most companies, however, don’t really care about your grades all that much .
  • Honors. E.g. Cum Laude, Magna Cum Laude, etc.
  • Academic Achievements. Your thesis, interesting or noteworthy research papers you’ve written, etc.
  • Courses Attended. If you’ve taken some very impressive classes (and they’re related to the role you’re applying for), you can mention them in your education section.

#5. Optional Sections

Still have some space left on your resume? Here are some other sections you can include:

  • Projects - In our opinion, this one’s the most underrated resume section. Here, you can include any kind of personal or university project you’ve worked on. E.g. blog you’ve started, a piece of software you coded, etc.
  • Extracurricular Activities - If you’re a recent graduate, you can include a section about the extracurricular activities you’ve participated in during university.
  • Languages - Knowing an extra language or two can always come in handy. When filling these out, though, make sure to include your level of understanding (Beginner, Intermediate, Advanced, Fluent, or Native).
  • Work History - Yep, you CAN include work history on your functional resume. If you decide to do this, though, your resume will be a combination resume and NOT the functional one.

Other Resume Formats

There are 2 other resume formats in addition to the Functional one:

  • Reverse-Chronological Resume Format
  • Combination Resume Format

Here’s what they’re about:

#1. Reverse-Chronological Resume Format

This one’s the most common resume format out there and it’s what most people have in mind when they refer to a “resume.”

This resume format simply lists out work experiences in reverse-chronological order and backs them up with other essential resume sections (skills, education, etc.).

Unless you have specific reasons to use either of the other resume formats (combination or functional), we recommend you stick with this one.

#2. Combination Resume Format

The combination resume is almost the same thing as a functional resume, with a small twist.

In addition to the skill summary section on the resume, you also add a work history section (which helps even out the downsides that come with a functional resume).

Usually, the combination resume is used by senior professionals with a decade’s worth of work experience.

4 Free Functional Resume Templates & Examples

Want to get started with your functional resume?

All you have to do is pick one of our free templates and you’re good to go!

#1. Functional Resume Template

functional resume template example

Our functional resume template adds a dash of style to the traditional black-and-white resume.

Use this template to present your skills and talents in the best way possible!

#2. Combination Resume Template

combination resume template

This combination template allows you to showcase your skills without having to cut down on work experience.

#3. College Resume Template

college resume sample

Our College resume template is perfect for recent university graduates, allowing you to emphasize your skill-set over your work experiences.

#4. Professional Resume Template

professional resume example

Looking for something a bit more professional? This resume template is a prime favorite for job-seekers who are serious about their careers.

Key Takeaways

And that just about sums up everything you need to know about functional resumes!

Now, let’s do a small recap of everything we’ve learned so far:

  • A functional resume format is a type of resume that focuses more on skills rather than work experiences.
  • You can use a functional resume if you’re a recent graduate with little work experience or if you’re switching careers.
  • To create a compelling functional resume, you want to get your skill summary section just right.
  • Functional resumes, however, are not that common in most parts of the world, so we recommend sticking to a conventional resume format to most job-seekers, instead.

Discover More Resume Templates

  • One Page Resume Templates
  • 2 Page Resume Templates
  • Google Docs Resume Templates
  • Word Resume Templates
  • Chronological Resume Templates
  • Creative Resume Templates
  • Minimalistic Resume Templates
  • High School Resume Templates

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Functional resume: What is it & how to write one (with examples)

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What is a functional resume?

Functional resume templates and examples

4 tips for writing a great functional resume, when should you write a functional skills resume, a resume that functions.

Most hiring managers spend approximately seven seconds looking at a resume . That’s all it takes to decide whether you’ll get an interview . 

While they’re certainly noting your work experience, they’re also looking for things like typos, life experience, and education. If you’re a recent graduate or newly employable , you might not have extensive industry experience, so it’s best to flaunt other notable qualities. That’s where a functional resume comes in. 

What is a functional resume? 

A functional resume is what one uses to focus on relevant skill sets and qualifications and omits work experience. We’ll differentiate between this skills-based resume and other resume types and note when the former is most appropriate, as well as how to write a functional resume.

We’ve outlined the key sections of a functional resume with example templates below:

Cropped-shot-of-a-handsome-young-man-making-notes-while-working-at-home-functional-resume

Contact information

Put essential details like the following in the top right-hand corner of your resume: 

  • First and last name
  • A work-appropriate email address
  • Phone number
  • Your city and country
  • Links to your website or portfolio
  • Links to up-to-date professional social media, like a LinkedIn profile

Summary statement

Include a 2–4 sentence statement about your professional identity and why you’re applying for this position. Make sure to personalize this to each job ad and organization. 

Here are a few summary starement examples for functional resumes:

Recent graduate 

Recent graduate of [program name] from [university name]. Experience with [list skills acquired through internships or other experiences]. Knowledge of [areas of study that apply to job description]. Detailed-oriented and a resourceful problem solver [or other soft skills listed on job description]. 

Why it works : Highlights experience and demonstrates basic knowledge relevant to an entry-level position.

Career change 

Results-driven [or other soft skill] [field or job role] with over [number] years of experience in [industry]. In-depth knowledge of [hard skills]. Strong [skills] with a commitment to [value]. Recipient of [certification or award]. Achieved the [name a specific example of an accomplishment with stats, if possible]. Ability to thrive in fast-paced environments . 

Why it works : Places strong emphasis on hard and soft skills that are transferable to the desired company or industry. 

Significant gaps on functional resume

[Job title] with [years of experience]. Seeking to [goal] at [company name]. Have [most significant/relevant work accomplishments with stats]. Spent the last [number of years] developing my [2–3 soft skills]. 

Why it works : Explains what this person did during the career break and reflects accomplishments or acquired skill, like being a new mom or caregiver.

Here’s an example of a skills section on your functional resume:

Craftswoman-working-in-their-workshop-functional-resume

Skills and qualifications are the center of any resume. 

Carefully read the job description, study the company's values and mission statement, and align your language to both.

Outline three hard skills that are required or valuable to the job role, and be specific about how you acquired and used those skills with action verbs and statistics.

Imagine you’re transitioning from a sales to a project manager role. Highlight commonalities between the roles and use examples from your previous position to show proficiencies outlined in the job ad. 

Here’s an example:

Sales management

  • Acted as liaison between clients and the sales team. Managed five accounts for tech development companies and led and organized more than 10 employees.
  • Implemented digitized sales interface and increased team productivity by 25% and turnover by 45%, resulting in 2.5M in sales.
  • Increased sales quota by 230%. Exceeded sales quotas for six consecutive years.

Education section

Use this space to outline degree specifics while highlighting honors, achievements, or relevant courses and certifications.

Now that you know what to include in your functional resume, it’s time to start writing. Here are four tips for building an effective document:

1. Match the job description

Hiring managers spend a lot of time perfecting the job description to make sure they get the best candidates. Write down the requirements, responsibilities, and skills, and create a checklist you can mark off as you include each on your resume. 

Portrait-of-cheerful-young-manager-handshake-with-new-employee-functional-resume

For example, if a job ad mentions they’re looking for people who can “work independently and meet deadlines,” be sure your resume emphasizes a history of successfully working on your own and borrows their phrasing. Try including language like “comfortable with team and independent work” and “deadline-oriented” in your summary, skills, or work experience sections.

2. Show your hunger for learning

Curiosity is an essential trait for a successful career and a behavior that many employers actively seek out. Demonstrate a love for learning so hiring managers understand how you’ll approach obtaining new skills and experiences.

Like all hard and soft skills on your resume, show rather than tell. Describe experiences where you learned new tools, studied a certification, or polished a craft to advance your career or improve performance . 

3. Make it look good

Hiring managers often sift through hundreds of resumes to fill a position. And an applicant tracking software is likely taking a first pass at your resume, scanning it for essential keywords and moving it along. A cluttered resume with inconsistent formatting could be the difference between getting put in the “Yes” or “No” pile. 

Here are a few general rules to increase your chance your resume is chosen:

  • Guide the eye : A hiring manager wants to know one thing: do you have the experience and skills that fit the job description? Use white space, an easy-to-read font size, and appropriate headers to guide the eye to the most important information. Avoid overcrowding — it creates a frustrating reading experience. 
  • Don’t go business casual : Comic sans on a resume is the equivalent of showing up to your first day in sandals and bathing trunks — it’s not appropriate. Use professional typefaces such as Arial, Times New Roman, or Helvetica. Avoid bright colors or creative design elements if it isn’t relevant to the job posting or industry.

Young-Professional-Is-Working-At-Home-Office-functional-resume

  • Stay consistent : Consistency will take you far on a resume. It shows attention to detail and professionalism. Make sure bullets are the same style and formatted the same across the page, headers are the same size and font, and spacing is consistent. 
  • Try a template : If this is your first resume or you expect to make drastic changes to a previous one, try using a free template. Online resume builders offer a variety of styles with different customizing options to help you create a document you feel confident about.

4. Get a second opinion

Fresh perspectives are invaluable. Once your resume is created, ask for constructive feedback . If possible, reach out to someone with industry experience as they’ll better understand what employers are looking for. Friends and family with professional experience can also offer a fresh take if that’s not an option.

(D2C) BetterUp Blog - improve influence_half size_v2

While combination resumes give hiring managers the most well-rounded understanding of your experience, functional resumes are a better fit for the following circumstances: 

  • Career change : You’re changing professions mid-career or late in life and have little to no relevant work history. 
  • New grad : You recently graduated from your college or university program and haven’t yet attained professional experience.
  • Big career break or sabbatical : You have a large employment gap that might look worrisome on an application.

Learning how to craft a good resume is an integral part of the job search. If a functional resume is the format that works best for your needs, pay careful attention to aligning your skills with what your potential employer is looking for to stand out from candidates that use the traditional resume format.

Don’t worry too much about lacking work experience. Show off personal achievements and skills with a comprehensive and well-constructed functional resume and you’ll have a good chance of getting that first interview .

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Elizabeth Perry

Content Marketing Manager, ACC

Resume best practices: how far back should a resume go?

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How to Write a Functional Resume | Definition and Examples

Quick Navigation:

What is a functional resume?

How to write a functional resume, functional resume template, functional resume example.

A functional resume focuses on an applicant’s skills and abilities instead of the chronological order of previous work experiences. This resume format is a good choice for people with significant gaps in their work history or those with previous work experience that is irrelevant to the position they’re applying for.

Using a functional resume can be an effective way of showing an employer that you have the hard and soft skills required for a particular job, even if your work history doesn’t show it. It can also help people who have worked many different jobs in a relatively short time and might otherwise be seen as unstable employees. This article includes some tips on writing a functional resume, along with a template and an example.

When creating your functional resume, always keep in mind that the goal is to highlight the skills that are relevant to a particular job. 

These are the steps that are typically required for writing a functional resume:

1. Firstly, list your contact information 

The top part of the page should contain your full name, address and email.

2. Secondly, summarize your work experience and acquired skills 

This provides the employer with context and positions your best skills and achievements where they will be read first.

3. Next, create a skills section 

This is the most important part of the resume, and it is formatted similarly to a classic professional experience section. Add at least three skills that are relevant to the position you are applying for and provide bullet points for each. The bullet points should describe achievements that highlight each particular skill.

4. Then, make a professional experience section

The whole point of the functional resume is to highlight relevant skills instead of work experience, so this section should be brief and without specific dates. A good way of listing work experiences without revealing employment gaps is by listing only the years instead of the full dates.

5. Next, mention your education

Unless your education is directly related to the job you are applying for, this section should include only the name, city and state of the last school or college you graduated from, the years attended and your degree or specialization.

6. Finally, list awards and honors when applicable

If you earned an honor or award during your career that would be relevant to the position you are applying for, this is where to add it. If not, you can skip this section altogether.

The key to writing a good functional resume is matching your skills to the ones the hiring manager is looking for. Writing a cover letter also helps, as it adds more context and helps the employer get a better understanding of your professional history.

[Full Name] [Address] [Email Address]

[A short description of your current professional status, including relevant experience and interests that are related to the desired position.]

  • [First example of skill 1]
  • [Second example of skill 1] 
  • [First example of skill 2]
  • [Second example of skill 2]
  • [First example of skill 3]
  • [Second example of skill 3]

Professional Experience

[Professional Experience 1, Year]

  • [Most recent relevant professional experience, job responsibilities and achievements]

[Professional Experience 2, Year]

  • [Other relevant professional experience, job responsibilities and achievements]

[Name of university/college/high school, years attended]

[Degree or specialization]

Awards and Honors

[Any that are relevant to the position]

Johanna Wong 123 Sunset Boulevard Houston, Texas 77001 [email protected]

Sales professional with a proven track record in multiple fields during a five-year career. I am customer-oriented and passionate about building strong long-term relationships, constantly improving the sales process and increasing brand loyalty.

Communication 

  • Created and implemented new company policies that made communication with customers easier on all channels. 
  • Created a new sales employee manual, including all the relevant procedures that every member of the sales team must follow to constantly improve the selling process and increase market share.
  • Averaged more than 10 follow-up calls per day, with a 20% success rate on customers who have previously declined to use our services. 
  • 83% of the customers acquired through follow-up calls reported a positive experience after working with the company and recommended our services to their acquaintances.

Process Streamlining

  • Worked to improve the sales process by using statistics to make every step faster and more efficient. 
  • Developed procedures and templates that sales employees can use to save time and increase customer satisfaction, resulting in a 30% shorter sales flow.

Strategic Prospecting

  • Exposed the company to new potential customers by researching and targeting new markets. 
  • Expanded the potential customer base by 45% over a three-year period, increasing the interest shown in our services by 30% and sales by 17%.

Regional Sales Manager, Cyberdine Electronics, 2017

  • My job responsibilities were to coordinate, train and support the sales team in my region. In the space of 15 months, sales increased by 20%, the company became one of the top three in the region by market share, and the team I managed was the company’s second-best sales team in the Houston area.

Sales Representative, Johnson Real Estate, 2012

  • My job responsibilities were to identify properties that were available for rent in my allocated region, promote them and present them to interested customers. By using my communication and persuasion skills, I became the company’s top sales representative in the residential rental division after 10 months.

Rice University, Houston, Texas, 2007-2011

Bachelor of Science in Commerce

Presented with the Golden Falcon Award for excellent achievements in real estate, 2014.

Everything You Need to Know About Functional Resumes

Published: June 21, 2023

Not sure how to make your resume really pop? Wondering how to highlight your skills and experience, despite any possible gaps? You might benefit from a functional resume.

marketer holds a functional resume

Luckily, this article closely examines everything you need to know about functional resumes, including what they are, when to use them, and the benefits they offer.

So, whether you’re new in the workforce, changing careers, or have experienced some time unemployed, a functional resume can help you attract potential employers.

What is a functional resume?

The benefits of functional resumes, when to use a functional resume, limitations of functional resumes, how to write a functional resume, functional resume examples.

Unlike a traditional, chronological resume, a functional resume focuses on your skills and experience — not just your work history.

So, instead of focusing on companies, roles, and dates of employment, it groups things like your marketing experience together, presenting a collection of relevant experiences and skills.

It’s great if you’re changing careers or have a gap in your work history, as it steers attention away from dates and underscores why you’re a great fit for the role.

Plus, functional resumes begin with an objective or summary statement that sets the tone. Then it highlights your skills, accomplishments, and education.

The result is a much more targeted, customized resume that reflects your strengths and qualifications.

It’s probably clear right now — functional resumes are pretty great. Still, this deserves to be broken down into specifics. Here are the four main, undeniable advantages of functional resumes:

1. Highlights relevant skills and accomplishments.

When applying for a job, a functional resume highlights skills and accomplishments related to the position. It emphasizes your most relevant skills, even if they weren't acquired in a traditional workplace.

2. Overcomes employment gaps.

Another benefit of a functional resume is that it can help overcome employment gaps.

So, for instance, if you’ve taken time off or had a period of unemployment, a functional resume leads with the good, so the gap isn’t as much of a heavy hitter.

3. Allows for flexibility.

You can also present your qualifications in a more flexible way with a functional resume. For example, you can group your skills and accomplishments under specific headings, like "project management" or "leadership experience.”

It makes it easier for employers to find the relevant bits they’re looking for quickly.

4. Stands out from the crowd.

Here’s something else a functional resume can do better than the rest: help you stand out. It’s easy to do when basically everyone else is using the standard one.

So with a functional resume, you can show that you’re not only willing to try different, innovative approaches but also that you can think creatively.

A functional resume is great if you’re looking for a way to underscore skills and accomplishments in a tailored way that fits the role you’re applying for.

It considers everything you’ve learned, even in non-traditional formats, making it a genius solution if you have employment gaps.

A functional resume may be right for you if you fit into any of these categories:

  • When you have limited work experience. A functional resume can help you highlight your relevant skills and accomplishments if you're a recent graduate or have limited work experience in your field.
  • When changing careers. A functional resume can help you showcase your transferrable skills that can apply to your new career path if you're changing careers.
  • When returning to the workforce. A functional resume emphasizes your skills and experience rather than just your work history.
  • When job requirements are specific. A functional resume can help you highlight specific qualifications and skills clearly and concisely from a job posting.

A functional resume highlights your relevant skills, accomplishments, and experiences — even with a limited work history. However, pay close attention to the roles you’re applying for.

Functional resumes only work for some applications, so make sure you research the company first before deciding which type of resume to use. Here are three instances where you might want to skip using a functional resume.

Sizable Work History

Some people are just super lucky — and you might be one of them. If you’ve been working consistently in your field, with role after role of relevant jobs and experience building, then you’re better off using a chronological resume.

You have the dates, roles, and skills to showcase. You don’t need a functional resume to help you fill in any gaps.

ATS Compatibility

With the sheer amount of resumes floating around out there, it’s no wonder some companies use Applicant Tracking Systems (ATS) to filter candidates. However, ATS doesn’t play nice with resumes that don't follow a traditional structure.

So, even if you’re more than qualified for a role, the recruiters might never see your resume.

Employer Preferences

Also, keep in mind employer or industry preferences. Some hiring managers prefer traditional resumes, so using a functional format may hurt your chances.

Before deciding which format to use, research the company and job posting. It’ll help you tailor your resume to meet their expectations and present you in the best possible light.

If you've decided that a functional resume is the best choice for your situation, here's a step-by-step guide to help you create one.

1. Start with a strong summary statement.

Start your resume on the right foot with a summary statement showcasing your skills, qualifications, and experience.

It's important to customize this section to the specific job you're applying for so that it provides a brief overview of why you're a great fit for the position. This statement should capture the hiring manager's attention and entice them to continue reading your resume.

2. Identify your key skills.

Once you finish that, the next step is to list the skills you want to emphasize in your resume. This section should showcase your technical and soft skills that are relevant to the job you're applying for.

Demonstrating how you have applied these skills in the past helps the hiring manager understand your skills. So highlight your key strengths — it’ll help you show why you’re the best candidate for the job.

3. Organize your skills into sections.

After identifying your top skills, organize them into clear sections that make sense for your work history and your desired job.

For example, you could divide your skills into Technical Skills, Leadership Experience, or Project Management Skills sections. This allows the hiring manager to quickly and easily identify the areas where you excel and can help you stand out as a highly qualified candidate.

4. Provide supporting examples.

When detailing your skills within each section of the resume, provide concrete examples of how you've applied those skills in real-life situations.

Include specific projects you’ve worked on, notable achievements you've accomplished, or other relevant experiences that demonstrate your proficiency in that particular skill.

5. Include your work history.

Even though a functional resume may not focus heavily on your work history, providing a brief overview of your employment background is necessary.

You should list your job titles, the names of the companies you worked for, the dates of employment, and a concise description of your responsibilities and notable achievements in each position.

6. Tailor your resume to the job posting.

Ultimately, it's essential to customize your functional resume to the specific job. So brush up on the role, company, and industry.

Then use your research to adjust your summary statement, reorder your skill sections, or incorporate different examples that emphasize the most relevant experiences for each position.

By tailoring your resume to the job posting, you can improve your chances of capturing the attention of hiring managers and securing an interview.

Here are three functional resume templates to give you an idea of what your own resume could look like.

The Blended Resume

Functional resume example, specialist resume

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How to Write a Functional Resume (with Example)

Resumes are usually the first impression you will make on a recruiter or a hiring manager, and you may be asking yourself: How can I make it count?

One of the best ways to make a good impression is to use the right format in your resume. While many resumes use the chronological order structure, there are other formats you can use, like the functional structure.

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In this article, we’re going to discuss what functional resumes are, who should use the functional resume approach, and how a functional resume is structured.

What is a Functional Resume?

The goal of any resume is to highlight your experience and qualifications for a job. In a functional resume, the focus is on your skills and experience as opposed to your work history.

The main difference between a functional resume and a chronological resume is that you will list your skills more prominently on your resume. Functional resumes highlight the actual skills you have acquired and often include examples of how you have used a particular skill.

Who Should Use a Functional Resume?

There are three types of people who can benefit from using a functional resume.

First, if you have gaps between jobs, you may want to use a functional resume. This is because functional resumes put an emphasis on skills and don’t require you to create a complete timeline between your past work experiences.

Second, if you are still starting in your career, functional resumes can be useful. Focusing more on your skills and how you have used them is a good way to demonstrate your value to an employer because you may lack work experience.

Third, functional resumes are useful for people who are switching careers. When you are writing a resume as a career changer, you may have no relevant experience to list. So to impress an employer, you may want to put more of an emphasis on your soft skills, such as organization and management, to help them learn more about what qualifies you for a job.

The most popular resume structure used today is the chronological resume, which lists your work experience in order of most recent to least recent. Some resumes use the combination structure, which highlights skills and then work experience. But, if you meet one of the above three profiles, a functional resume may be best for you.

How to Write a Functional Resume

If you’ve decided that a functional resume makes sense for you, you’re ready to start writing one. Here is the structure you should follow to write a functional resume:

Section #1: Contact Information

The first section in any resume should be your contact information. State your full name, email address, phone number, and any other relevant information you feel an employer should have about you.

An employer will likely already have some of this on-file, as you will have been asked for your name and email in the application process. However, providing it on your resume makes it easier for an employer to reach out to you. This may increase the likelihood of their contacting you to schedule an interview.

Section #2: Summary

While writing a summary is optional, it is a good way to highlight the main skills and experiences that you think qualify you for a position. In your summary, you should mention what skills are relevant to the job for which you are applying and any experience you have related to the job.

Section #3: Skills

The next section in a functional resume is the skills section. This is where you will talk about the specific skills you have acquired.

To help you decide what skills to mention, you should read over the job description and look out for any keywords. For instance, if a job description mentions “creative thinking” as a core skill needed to do the job, you may want to list it on your resume if you possess this skill.

Ideally, you should list four or five main skills on your resume. Then, you should back up each of these skills with a few examples. Try to provide examples relevant to the position because doing so will make it easier for an employer to evaluate whether your experience qualifies you for a job.

It can also be helpful to mention statistics when discussing your skills. This allows you to show a recruiter or a hiring manager what skills you have, rather than just tell them.

Section #4: Work Experience

Once you have discussed your skills, you should list your work experience, especially any positions relevant to the job for which you are applying.

In a functional resume, your work experience section will likely be shorter than it would be if you used another structure. This is because the emphasis in a functional resume is on skills, not work experience.

Make a list of the companies for which you have worked, and include one or two goals you reached in each position. You should avoid mentioning the dates at which you worked in a position if you have gaps between jobs that you don’t want to expose.

Section #5: Education

The final section on your functional resume should be your educational history. This section should list all the main educational experiences relevant to the job.

If you graduated from college, you’ll want to list that on your resume; if you are a high school graduate, you will want to list where you attended high school.

In this section, you may also opt to discuss any courses you have taken that are related to the position you’re applying for. For instance, if you participated in a leadership course in your last job, you should mention it on your resume.

Functional Resume Example

If you have never written a functional resume before, you may be looking for an example that can help guide you. Below is an example of a functional resume that you can use as inspiration when writing your resume.

Shaun Carlton

123 Main Street

Venus profile photo

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

San Francisco, CA 94102

112-345-6789

[email protected]

Retail assistant with over two years of experience providing friendly assistance to customers in the electronics department of a superstore. Passionate about helping strangers and resolving customer pain points.

Customer Service

Provided a high quality of customer service to people who visited our store. Assisted customers in finding products that met their needs, understanding the technical specifics behind different products, and comparing technologies. Helped boost store electronics sales by 10% in one quarter after taking lead of a technology assistance help desk.

Problem Solving

Helped customers resolve technical problems and issues navigating the store. Provided hands-on assistance on how to use new technologies, resolved help desk support tickets, and processed the returns for faulty or damaged technology.

Communication

Worked to identify customer needs and find the products that met those needs. Used communication skills to coordinate the technology sales team and ensure that all customers were being attended to in a timely manner. Hosted a daily standup for technology sales associated which helped boost sales in the technology department by 5% each quarter.

Spencer’s SuperRetail

Retail Assistant: Resolved customer inquiries, advised customers on technology to purchase, helped improve sales processes for new technologies.

Johnson’s Retail

Retail Assistant: Greeted customers with a helpful attitude, answered questions regarding inventory sales and promotions, offered ideas to increase product appeal.

Greenwood High School, 2012-2017

In Conclusion

While the functional resume format may not be as common as chronological resumes, if you lack experience, have gaps in your resume, or are changing careers, using a functional resume can be a great way to show your skills.

Functional resumes focus on the specific skills you have acquired that qualify you for a job, rather than your past work experience. Functional resumes include a few examples of how you used a particular skill, which helps an employer better evaluate whether you are the right fit for a given position.

By following the tips in this guide, you’ll have no trouble writing a functional resume that catches the attention of an employer. Soon enough, you’ll be called in for an interview to discuss your skills and experience!

About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .

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Click here to directly go to the complete Functional resume sample.

What is a functional resume?

It is a resume format used by professionals who want to highlight their skills over experience.

Before we dive-deeper into the use and meaning of a functional resume, we need to understand the types of resume formats available to us.

There are 3 standard resume formats used by professionals from different industries. This blog will help you understand how and when to choose a functional resume for your job application.

The following questions will be answered in the article:

  • What is a Functional Resume Template?
  • Difference between Chronological vs Functional Resume
  • Why do we use a Functional Resume Template?
  • Pros & cons of functional and chronological resume formats
  • Who should use a Functional Resume Template?
  • How to make a Functional Resume?
  • How to structure a Functional Resume Template?
  • Tips to write a Functional Resume

Types of Resume Format

There are three different types of resumes that are accepted within the industry. These resume templates are:

Reverse Chronological Resume Layout

In which your information starts from your current/last-held profile and dates back to the beginning of your education. It includes all your major achievements and information listed along with important dates.

The resume template examples follow the below-mentioned structure:

  • Contact information
  • Resume summary or resume objective
  • Work experience
  • Additional Sections

Combination Resume Layout

It is a combination of the reverse chronological resume format and the functional resume format. It allows a candidate to showcase their skills and achievements with evidence from their professional experience.

The points on this format of the resume are grouped based on the skills highlighted.

The resume template examples follow:

  • Skills Summary
  • Additional Skills
  • Work Experience

What Is a Functional Resume Template?

Functional resumes are essentially skill based resumes, wherein professionals expand and highlight their relevant skills rather than their work experience.

This format is recommended by resume experts for people with gaps in their employment history or for ones who have changed their jobs a lot.

To help you understand better, here are a few pointer about functional resume:

  • It focuses on your skill set rather than your work experience
  • It works best for when your work history is not related to your targeted job
  • It works in favor for professionals with gaps in their employment history or those who have frequently changed jobs

The ideal structure of the resume template is:

  • Resume objective
Also Read: What is the best type of resume format?

Functional Resume vs Chronological Resume

Functional resume template: why do we use it.

People who benefit from a functional resume are:

  • Professionals joining creative industries - because your portfolio matters more than your resume.
  • Professionals transitioning Industry - as a detailed job descriptions could be too difficult for unfamiliar recruiters to comprehend.
  • Overqualified or Under-qualified Candidates - who are joining mid-level jobs.

A few key points about the functional resume format:

  • The functional resume can be used by candidates to focus on skills and avoid the work history.
  • Since the focus is on the skills, it helps mask the job shifting trait of the candidate.
  • The functional resume format is not parsed by most ATS since the ATS only looks for points under the relevant work experience.
  • The functional format is not a well accepted resume format as it raises suspicions in the minds of the recruiters that the candidate is trying to hide something.

Functional Resume Template: Who Should Use It and When?

A functional resume template is particularly useful for job-seekers who:

  • Have frequently changed jobs
  • Have gaps in their work history
  • Are reentering the workforce
  • Are transitioning into new careers
  • Under-qualified or Overqualified for particular job posts

The reason functional resumes work well for these people is that most of our acquired skills are transferable despite our careers not standing well.

For example , if you have been a sales manager, you were possibly responsible for training, coaching, and customer relations. These skills could even be used in your functional resume for a Public Relations Manager.

In a chronological resume , this information might not appeal to a recruiter. Essentially you did not hold the title of Public Relations Manager. However, the functional resume format showcases that despite your job profile you have dealt with PR-related issues.

Eventually it comes to how you illustrate yourself. If you give the employers the same information in an improved package you are bound to increase your chances for an interviews. Functional resumes describes more than just background and experience.

How to Make a Functional Resume?

Before we move on to making a functional resume, first we need to understand the format of a functional resume.

How to Format a Functional Resume?

  • Strategically group your key skills into different categories
  • Keep the employment section brief
  • List your previous designations along with the company in your employment section
  • You can omit selective information due to non-compliance with the target profile

Structure of a Functional Resume Format

Follow the order given below to make your resume using the Functional Format:

Contact Information

  • Qualifications Summary
  • Relevant Skills
  • Professional Experience (dates optional)
  • The Additional Section

Key Sections In a Functional Resume

Functional resume summary.

Here are a few pointers to keep in mind while drafting a functional format summary:

  • Spend maximum time on crafting your functional resume summary
  • It should be the last section that you write in your resume
  • Highlight your key skills and achievements that align with your target profile
  • Limit your summary to 3-4 lines
  • Avoid writing boring and elaborate summary, keep it concise and relevant
Also Read : How to write a resume summary

In functional resumes, the candidate’s skills are more important than their work history.

The skills section in a functional resume template should include at least three skills that are significant to the target job. For each skill, group 3 or 4 points which can provide evidence for the same.

Quantifying your skills in your functional resume instills confidence in the employer. It showcases that you are able to fulfill the requirements of the position.

In a functional resume template, skills come after your personal details and before your professional or academic experience. To best highlight your functional resume skills list ensure a combination of

  • Skills listed in the job description
  • Skills you possess

Although adding your contact information looks like the easiest part of the resume writing process yet many functional resumes manage to miss relevant contact details. Include your:

  • Phone number
  • E-mail address
  • Home address (city and state)

You may even include your LinkedIn URL but do not redirect the recruiter to an empty profile.

Your name should ideally be the largest text on the page between 20-24 pt. font size. The rest of your font may correspond to the font style and size of the rest of the page.

Professional Experience

In functional resumes, the professional experience section showcases your experience without prominent display. This shifts the focus on the skills and other qualifications you have for the position.

To conceal your missing work experiences:

Label your period of unemployment

You may have been unemployed for legitimate reasons like being a parent or doing an independent study or being a full-time student. You may describe yourself in the following ways to label your period of unemployment:

  • Full-Time Student
  • Independent Study
  • Full-Time Parent
  • Family Management
  • Adventure Travel
  • Personal Travel

You must always demonstrate on your functional resume that you were doing something during your gaps in employment. Refrain from explaining them as a result of:

  • Rehabilitation, or

Refrain from specific dates

In the functional resume examples you might notice minimal mention of the periods of employment. This creates the impression that even if you were unemployed during the middle of the year 2010, it appears as though you have been consistently working.

This is an acceptable way of “fudging” in functional resumes.

Drafting the education section of functional resume is similar to reverse chronological format resume.

  • Include the name of the university along with the location
  • Name of the course along with the GPA
  • Date of enrollment and graduation

However, if your educational experience corresponds to the job you are applying for then you must mention the skills you have acquired in due process.

In case your degree is not relevant to your field, keep this section short. You may also consider changing the headline to "Training and Education" to incorporate more volume of relevant skills.

Functional Resume Format Template Sample

An example of a free functional resume sample template is attached for a better understanding of how you can proceed with writing your resume.

functional_resume_format-1

Tips for Crafting a Functional Resume

  • Employ professional or sans-serif fonts such as, Arial, Verdana, Trebuchet MS, Century Gothic, Calibri, Lucida Sans, Tahoma, etc. over serif fonts
  • Maintain the font size larger than 10 pts. but smaller than 12 pts. for the section points
  • Maintain the font size larger than 12 pts. but smaller than 14 pts. for the section headings
  • Stick to the same date format. The standard date format in functional resumes is (mm/yy)
  • Follow the current trends. Resume examples 2019 may differ from resume examples 2022
  • Refrain from cramming your resume with gimmicky graphics
  • Leave more white space for your recruiters to have a comfortable read
  • Do not include pictures in your functional resumes
  • Do not try to fit every important information on a one-page resume. Do not, however, exclude key details about your career

Functional Resume or Chronological Resume: Which Should You Use?

Pros & cons of using a reverse chronological resumes.

Pros of using a reverse chronological resume

  • It provides a clear view of your career trajectory
  • This format is widely accepted by recruiters
  • It works in your favor if you have an extensive work history related to your targeted job

Cons of using a reverse chronological format

  • It highlights your career gaps in your resume
  • Showcases unrelated work to your targeted job

Pros & Cons of Using Functional Resumes

Pros of using a functional resume format

  • It helps in hiding career gaps in employment history
  • It is advantageous for fresher who have no work experience
  • It is the best choice for professionals changing their career trajectory

Cons of using a functional resume format

  • It send a message to the recruiters that you are hiding something
  • It is not ATS compliant
  • It doesn't cover your entire work history

Why do Recruiters Dislike this Format?

Recruiters usually skip to the work history to figure out what you might be hiding. In the process, if you manage to impress with your skills, you are good to go.

  • Within the context of skills and accomplishments, it gives you a better opportunity to make yourself stand out despite having significant experiences.
  • Recruiters are familiar with that fact that the functional resume format covers gaps in the applicant’s experience.

Use with Caution

Although a functional resume might sound like it could suit your situation yet you must be conscious of the few drawbacks to this approach.

Excluding the dates or titles can raise the recruiter's suspicions that you might be trying to hide something.

It can be frustrating for recruiters to figure out where you performed a particular accomplishment.

So carefully evaluate your situation, weigh the pros and cons and if you consider the functional resume template an the advantage which outweighs the drawbacks you may go ahead with it. The skills-based resume could present you in the best light.

Key Takeaways

  • It is critical to choose the best resume format for the job application. The best best format should ideally employ all the necessary keywords .
  • Picking a proper format ensures focusing on either of the two - your skills or your career progression
  • Make sure that your resume format do not make your recruiters suspicious of your achievements.
  • Your resume format should address two points - how well you can you do the job and If you the company can work with you?
  • Opt for a functional resume template if you have frequently changed jobs or have gaps in their work history
  • Quantify your work experiences with your achievements using the Cause Effect formula
  • Write a strong skills section and boast any certifications or awards you have received

Hiration does not recommend the use of functional resumes.

Go to Hiration's career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

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Functional Resume: A Beginner’s Guide with Examples

functional resume summary

In today’s competitive job market, it is essential to make a strong first impression on potential employers. However, traditional chronological resumes may not always be the best option for individuals looking to showcase their unique skills and experiences. This is where functional resumes come into play.

A functional resume focuses on a candidate’s skills and accomplishments rather than their work experience. Rather than listing job titles and specific duties, a functional resume emphasizes the candidate’s abilities and how they can add value to a workplace. It is especially useful for individuals who have gaps in their employment history, are changing careers, or have limited work experience.

Why Choose a Functional Resume

A functional resume can be an excellent option for individuals who want to stand out from other candidates. By highlighting their unique skillset, candidates can show potential employers that they have the necessary qualifications and can be an asset to their organization. Additionally, a functional resume can help applicants who have changed jobs frequently, as it emphasizes their transferable skills rather than their work history.

Benefits of a Functional Resume

There are several benefits to using a functional resume. Firstly, it allows individuals to focus on their strengths, making their application more compelling to potential employers. It can also help reduce concerns about gaps in employment by highlighting the candidate’s skills and experience rather than their work history. Additionally, by presenting their qualifications in a clear and concise manner, candidates may be able to attract the attention of hiring managers more effectively.

A functional resume can be an excellent option for individuals who want to showcase their unique skills and experience. By highlighting their strengths and minimizing perceived weaknesses, candidates can increase their chances of getting hired and landing their dream job.

Anatomy of a Functional Resume

A functional resume is a type of resume that focuses more on skills and achievements, rather than the chronological work history. This style of resume is perfect for job seekers who have significant gaps in their work history or who want to highlight their transferable skills.

Structure of a Functional Resume

The structure of a functional resume typically involves a few key sections, which include:

Header : This section includes your contact information, such as your name, email address, phone number, and address.

Summary/Objective : This section is a brief statement that highlights your top skills and experiences. This is where you can showcase your unique value proposition and communicate what you can bring to the company.

Skills : In this section, you list your relevant skills, such as technical skills, hard skills, soft skills, and language proficiency.

Experience : This section lists your work experiences and accomplishments, but it is organized by relevant skills rather than by job title or date.

Education : This section includes your educational background and any certifications or awards you may have earned.

Sections of a Functional Resume

All the sections included in a functional resume are designed to showcase your transferable skills and achievements. Unlike a chronological resume which is primarily focused on your work history, a functional resume is tailored to highlight your areas of expertise.

The Difference between a Functional Resume and a Chronological Resume

The key difference between a functional resume and a chronological resume is the focus on your work history. A chronological resume is organized by dates and job titles, while a functional resume is organized by skills and achievements.

A chronological resume is best suited for job seekers who have a consistent work history with minimal gaps. Meanwhile, a functional resume is ideal for job seekers with limited experience or those who want to highlight their transferable skills.

A functional resume is a powerful tool for job seekers who want to stand out from the crowd by showcasing their skills and achievements. The structure and sections of a functional resume are strategically designed to highlight your unique value proposition and communicate what you can bring to the company.

When to Use a Functional Resume

A functional resume is a great choice for certain job seekers depending on their work history, experience, and career goals. Here are some factors to consider when deciding whether to use a functional resume:

Who Should Use a Functional Resume

Functional resumes are ideal for job seekers who have gaps in their work history, have changed careers frequently, or have relevant skills from other work or life experiences. These types of resumes highlight those skills and experiences rather than focusing on specific job titles or employers.

Another scenario where a functional resume might be appropriate is for recent graduates who have limited work experience but have developed relevant skills through internships, volunteer work, or extracurricular activities.

It’s important to note that functional resumes may not be the best option for recent graduates who are applying to entry-level positions in their field.

Situations that Call for a Functional Resume

There are several situations in which a functional resume may be a better choice than a traditional chronological resume.

If you are returning to work after a long absence, such as raising children, taking care of a family member, or dealing with a personal health issue, a functional resume can help you emphasize skills and experiences gained during that time.

Job seekers who are changing careers may also benefit from a functional resume as it allows them to highlight transferable skills and show how they are relevant to the new industry or job they are seeking.

Finally, if you have had a lot of short-term jobs or freelance work, a functional resume can help you highlight your skills and achievements across those different roles rather than simply listing each job and its duties.

How to Know When a Functional Resume is Appropriate

If you are unsure whether a functional resume is the right choice for you, consider talking to a career counselor or professional resume writer who can help you assess your skills and experience in relation to the jobs you want.

You should also carefully consider the job listing and the employer’s needs. If the job posting emphasizes specific job titles or required experience, a traditional chronological resume may be a better choice.

A functional resume can be a great option for job seekers who have varied work history or skills gained outside of traditional employment. By emphasizing skills and experiences over job titles and employers, it can help you stand out to potential employers and showcase your strengths.

Preparing to Write a Functional Resume

Before you start writing your functional resume, it’s important to take the necessary steps to ensure that your final document is effective in highlighting your skills and qualifications.

Steps for Preparing a Functional Resume

Research the job description: Start by reviewing the job posting or job description thoroughly. Highlight and make note of the skills, experiences, and qualifications that the employer is seeking.

Make a list of your own skills and qualifications: Next, make a list of your own skills and qualifications, taking into account the job requirements that you have identified. This list should include both hard and soft skills, as well as any relevant experience, education or certification.

Evaluate your career history: Take time to evaluate your career history and consider any significant achievements, projects, and experiences that demonstrate your strengths and key competencies.

Decide on resume sections and order: Once you have compiled your list of skills and qualifications, you can start organizing your resume sections. Decide on the order of your sections based on what is most relevant and eye-catching to employers.

Identifying Your Skills and Qualifications

Hard skills: These are specific, measurable technical skills that you have developed through education or experience. Examples include proficiency in a particular computer program or language, hands-on experience with a specific tool or machinery, or certification in a particular discipline.

Soft skills: These are personal attributes that reflect how you interact with others and contribute to an organization’s culture. Examples include communication skills, time management, problem-solving, and leadership skills.

In a functional resume, you will want to prioritize your skills and qualifications above your experience. This way, any potential employer can quickly see what you bring to the table and how you can benefit their organization.

Choosing the Right Format for Your Functional Resume

There are three main formats to consider when writing a functional resume: chronological, hybrid, and functional.

Chronological: In a chronological resume, your experience is listed in reverse chronological order, with your most recent job at the top. Skills and qualifications are typically listed in a separate section below the experience section.

Hybrid: A hybrid resume combines elements of both a chronological and functional resume. The top section of the resume highlights your skills and qualifications, followed by a chronological listing of your work experience.

Functional: In a functional resume, your skills and qualifications take center stage. This format de-emphasizes your work history, but still includes a brief summary of your career achievements, along with a list of relevant work experiences.

When choosing the right format for your functional resume, consider the job requirements and the employer’s preferences. By using the appropriate format and putting your skills and qualifications front and center, you can create a winning functional resume that effectively markets your talents and experience to employers.

Writing a Successful Functional Resume

A functional resume is a great way for job seekers to showcase their skills and experiences without emphasizing their job history. By highlighting your professional accomplishments and qualifications, you can create a powerful resume that will capture the attention of potential employers.

Here are some writing tips to help you craft a successful functional resume:

Writing Tips:

Start with a strong summary statement that highlights your skills and qualifications.

Use bullet points to organize your achievements and skills.

Use action words to describe your achievements and skills, such as “created”, “managed”, “designed”, etc.

Be concise and clear with your language. Avoid using overly complicated industry jargon or long sentences.

Use a standard, easy-to-read font and format your resume consistently throughout.

Next, it’s important to consider what keywords to include in your functional resume.

Keywords to Include in a Functional Resume:

Using relevant keywords can help your resume get through automated applicant tracking systems (ATS) and improve your chances of getting noticed by human recruiters.

Here are some common keywords to include in a functional resume:

  • Industry-specific skills and qualifications
  • Software and technical skills
  • Professional certifications and licenses
  • Project management experience
  • Leadership and team management skills

Remember to include any relevant keywords that match the job description, as this can increase your chances of getting selected for an interview.

Lastly, here are some common mistakes to avoid when writing a functional resume:

Common Mistakes to Avoid When Writing a Functional Resume:

Not including specific achievements or accomplishments.

Listing irrelevant work experience.

Using a generic summary statement that doesn’t match the job description.

Using buzzwords or industry jargon that may not be understood by recruiters outside of your field.

Focusing too much on job duties and not enough on accomplishments and skills.

By following these tips and avoiding common mistakes, you can create a functional resume that showcases your unique talents, accomplishments, and qualifications. Remember to highlight your skills and experience and tailor your resume to each job description to increase your chances of landing your dream job.

Examples of Functional Resumes

Functional resumes are an excellent option for job seekers who want to draw attention to their skills and abilities instead of their work history. Here are three examples to help you understand how to structure a functional resume:

Example 1: Functional Resume for a Recent Graduate

[Your Name]

Recent Graduate | Seeking Entry-Level [Industry/Position]

Motivated and enthusiastic recent graduate with a [Degree/Major] from [University/College]. Strong academic foundation in [relevant coursework/skills]. Passionate about [industry/field] and eager to apply knowledge and skills in a professional setting. Excellent communication, problem-solving, and teamwork abilities.

  • [Relevant Skill 1]
  • [Relevant Skill 2]
  • [Relevant Skill 3]
  • [Relevant Skill 4]
  • [Year of Graduation]
  • Relevant coursework: [Coursework 1], [Coursework 2], [Coursework 3]
  • [Project 1]: [Brief description and key achievements]
  • [Project 2]: [Brief description and key achievements]
  • [Project 3]: [Brief description and key achievements]

Intern, [Company/Organization]

  • Assisted with [specific tasks/responsibilities].
  • Conducted [research/analysis] to support [project/initiative].
  • Collaborated with team members to [achieve goals/outcomes].

Volunteer, [Organization]

  • Contributed to [specific tasks/responsibilities].
  • Assisted in organizing [events/activities].
  • Demonstrated strong [skill/ability] in a team environment.

Additional Skills

  • Proficient in [Software/Applications]
  • Strong written and verbal communication skills
  • Detail-oriented with excellent organizational abilities
  • Adaptability and willingness to learn

Certifications

  • [Certification 1]
  • [Certification 2]
  • [Certification 3]
  • [Language 1]: Native proficiency
  • [Language 2]: Intermediate proficiency

Example 2: Functional Resume for Experienced Worker

Experienced Professional | [Industry/Position]

Results-driven and accomplished professional with [number of years] of experience in [industry/field]. Proven track record of success in [specific areas/achievements]. Strong leadership, problem-solving, and communication skills. Committed to driving [goals/objectives] and delivering exceptional outcomes.

Professional Experience

[Current/Previous Position], [Company/Organization]

  • [Key Responsibility/Achievement 1]
  • [Key Responsibility/Achievement 2]
  • [Key Responsibility/Achievement 3]

[Previous Position], [Company/Organization]

Additional Experience

[Related Experience 1], [Company/Organization]

[Related Experience 2], [Company/Organization]

  • Strong leadership and team management abilities
  • Excellent problem-solving and decision-making skills
  • Detail-oriented and highly organized

Formatting Your Functional Resume

When it comes to formatting your functional resume, there are key design and layout decisions you must make to present a well-organized, polished document that will catch an employer’s attention. Below are some important design guidelines, font and layout considerations, and tips for creating a professional look.

Design Guidelines

Make sure to choose a clean, easy-to-read design that is visually appealing. Use a standard paper size and keep margins at 1 inch all around. Avoid too much white space, which can make the resume look sparse, but don’t clutter the page with too much text or graphics. Sticking to a one-page format is ideal, but ensure that all relevant and important information is included.

Fonts and Layout Considerations

Your choice of font is important, as it can impact the readability of your resume. Choose a font for headings that stands out, such as Arial or Times New Roman, and use a slightly smaller font size for body text. Avoid fonts that may be harder to read, such as script or cursive styles.

In terms of layout, use bullet points to make information easy to scan and digest. Avoid long, dense paragraphs. Use headings and subheadings to organize content and lead the reader through the document. Additionally, use bolding, italicizing, or underlining to highlight important information, but use these effects sparingly.

Creating a Professional Look

In addition to adhering to design and font guidelines, there are other steps you can take to create a professional look for your functional resume. First, make sure that you have consistent formatting throughout the document. Use the same font, font size, and spacing throughout the body of the resume. This helps create a cohesive, polished look.

Secondly, don’t forget the importance of proofreading. Spelling errors, inaccuracies, or other mistakes can detract from the overall impression of your resume. After drafting your functional resume, take time to review and proofread it thoroughly to ensure that it is error-free.

Finally, consider tailoring your design and format to the job you are applying for. Review the job posting and consider the industry or company you are applying to. Adjust the layout or design elements to fit the desired “feel” of the position or organization.

By following these guidelines and tips, you can create a professional, well-organized functional resume that effectively showcases your unique skills and experience.

Tailoring Your Functional Resume to a Job Posting

When it comes to job hunting, tailoring your functional resume to a job posting is crucial. A functional resume is designed to highlight your skills and accomplishments, rather than just your work experience, which makes it a great choice for those who have gaps in their job history or who are changing careers. However, to really make your functional resume stand out, you need to tailor it to the specific job you’re applying for.

Job Posting Analysis

Before you start tailoring your functional resume, you need to carefully analyze the job posting to understand what the employer is looking for. Look for keywords and phrases that are repeated throughout the posting. Pay attention to the qualifications and requirements that the employer is looking for. Think about how your skills and experience match up with what they’re looking for.

Targeted Functional Resumes

Once you’ve analyzed the job posting, it’s time to start tailoring your functional resume. Start by creating a master resume that includes all of your skills and work experience. From there, you can create targeted functional resumes for each job you apply for. Use the keywords and phrases you found in the job posting to highlight your skills and accomplishments that match up with what the employer is looking for.

As you’re creating your targeted functional resume, keep the job posting in mind. Customize your objective statement to align with the position you’re applying for. Use the same language and terminology that the employer uses in the posting. Highlight your skills and accomplishments that are most relevant to the position.

The Importance of a Tailored Functional Resume

Tailoring your functional resume to the job you’re applying for is important for a few reasons. First, it shows the employer that you’ve taken the time to research the position and understand what they’re looking for. Second, it highlights your skills and accomplishments that are most relevant to the position, which makes you a stronger candidate. Finally, it helps you stand out from the other applicants who may be using a generic functional resume.

Tailoring your functional resume to a job posting is a crucial step in your job search. By analyzing the job posting, creating targeted functional resumes, and highlighting your most relevant skills and accomplishments, you can increase your chances of standing out from the crowd and landing the job you want.

Cover Letter Writing Tips for a Functional Resume

When it comes to job hunting, a functional resume can be an effective tool to showcase your skills and qualifications. However, it’s important to remember that your cover letter also plays a crucial role in the application process. In this section, we’ll discuss some tips on how to incorporate your functional resume into your cover letter, highlight your skills and qualifications, and address any employment gaps.

Incorporating Your Functional Resume into Your Cover Letter

Your cover letter should complement your functional resume and not simply repeat information. Therefore, it’s important to think about how your skills and qualifications can be integrated into your cover letter. One effective approach is to use specific examples of how your skills and experience match the requirements of the job you’re applying for.

For example, if you’re applying for a marketing position and your functional resume highlights your experience in social media management and content creation, you could mention specific campaigns you’ve managed in your cover letter. This shows the hiring manager that you have the skills they’re looking for and have experience applying them in a professional context.

Highlighting Your Skills and Qualifications in Your Cover Letter

Your cover letter is a chance to really highlight your strengths as a candidate. Rather than simply listing your qualifications, take the opportunity to explain how your skills and experience make you a good fit for the position.

For example, if you’re a recent graduate with limited work experience, you could focus on your academic achievements and any relevant coursework or projects. Alternatively, if you have years of experience in a particular field, you could explain how that experience has given you a unique perspective on the job you’re applying for.

Addressing Employment Gaps in Your Cover Letter

If your functional resume includes employment gaps, it’s important to address these issues in your cover letter. Rather than trying to hide or explain away the gaps, be honest about what you were doing during that time and emphasize any skills or experience you gained.

For example, if you took a break from work to care for a family member, you could explain how that experience taught you valuable communication and organizational skills. Alternatively, if you pursued a personal project during your employment gap, you could highlight how that experience gave you new perspectives or taught you new skills.

Your cover letter offers a chance to expand on the information in your functional resume and showcase your skills and qualifications. By incorporating specific examples and addressing any employment gaps, your cover letter can help you stand out as a strong candidate for any job.

Submitting a Functional Resume

When it comes to submitting a functional resume, there are several tips and strategies that can help increase your chances of landing an interview. Additionally, it’s important to be prepared to follow up on your application and deal with rejection if necessary.

Tips for Submitting Your Functional Resume

Here are some tips for submitting your functional resume:

Customize your resume for each job application. Your functional resume should be tailored to the specific job you’re applying for. Highlight the skills and experiences that are most relevant to the position.

Use keywords from the job description. Many companies use applicant tracking systems (ATS) to scan resumes for relevant keywords. Make sure you include keywords from the job description to increase your chances of passing the ATS screening.

Focus on achievements rather than duties. Instead of listing your job duties, highlight your accomplishments and how you added value to your previous roles. This will help the employer see the impact you can make in their organization.

Keep it concise and easy to read. A functional resume should be no longer than two pages, with clear headings and bullet points to organize the information.

Following up on Your Functional Resume

After submitting your functional resume, it’s important to follow up on your application to demonstrate your interest and enthusiasm for the position. Here are some tips for following up:

Wait a week before following up. Give the employer a chance to review your application before reaching out.

Send a brief email. Keep your follow-up email short and to the point. Thank the employer for their time and express your interest in the position.

Showcase your skills and experience. Use your follow-up email as an opportunity to highlight your relevant skills and experience, and why you’re a good fit for the job.

Be persistent but polite. If you don’t hear back after your initial follow-up, it’s okay to send another email or make a phone call. However, remain polite and professional in your communication.

Dealing with Rejection

Unfortunately, rejection is a part of the job search process. Here are some tips for handling rejection:

Don’t take it personally. Rejection doesn’t mean you’re not a qualified candidate or that you’ll never find a job. It’s simply part of the hiring process.

Ask for feedback. If possible, ask the employer for feedback on why you weren’t selected for the position. This can help you improve your resume and job search strategy moving forward.

Keep a positive attitude. It’s important to maintain a positive attitude and stay motivated during the job search process. Surround yourself with supportive friends and family, and focus on the opportunities that lie ahead.

Submitting a functional resume can be an effective way to showcase your skills and experience to potential employers.

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What is a Functional Resume Format: Template & Example

Marsha Hebert, professional resume writer

10 min read

What is a Functional Resume Format: Template & Example

Are you struggling to create a compelling resume that effectively highlights your skills and qualifications? Look no further than the functional resume format. In this article, "What is a Functional Resume Format: Template & Example," we will guide you through the ins and outs of this unique resume format and show you how it can significantly enhance your job application. 

While most employers expect to see a reverse-chronological resume that emphasizes your career history, there are times when the functional resume format is a better option. Because it focuses on showcasing your abilities, achievements, and relevant experiences, this resume format can be an ideal choice for job seekers with non-linear career paths or those seeking to emphasize specific skills. 

When is a functional resume the best option?

To understand a functional resume, it’s a good idea to compare it to the two other commonly accepted formats – the reverse-chronological and combination. The format you choose can make a significant difference in how your qualifications are presented. Let's take a closer look at what sets the functional format apart and why it may be the perfect fit for your needs.

The functional resume format is skill-based, focusing on your abilities, achievements, and qualifications rather than emphasizing a chronological work history. It allows you to highlight your relevant skills and experiences upfront, capturing the attention of potential employers. 

The functional resume has a resume summary at the top and a skills section, just like a chronological and combination resume, but it adds something akin to a “transferable qualifications” section before it dives into work history and education.

A chronological resume emphasizes a progressive work history that showcases experience and job stability. 

The combination (sometimes called hybrid) resume : is a mixture of functional and chronological formats. 

When you don’t have a solid work history – perhaps you’re a recent graduate or have had an extended leave away from work – the functional resume format is going to be your best option. Since it allows you to focus on what you know rather than your career history, prospective employers can see right at the top what you bring to the table for their team. 

Creating a functional resume

So, a functional resume highlights skills. Great! How do you make one?

Creating a functional resume involves organizing key sections such as contact information, profile summary, skills, transferable qualifications, work history, education, and additional relevant sections. On top of that, you'll want to remember that, just like with any other resume format, you want to highlight achievements and tailor the resume to different jobs. When you do these things, you'll create a compelling functional resume that showcases your skills and qualifications to potential employers and sets you apart from other job seekers.

Let’s start by defining the sections of a functional resume:

Contact information 

Begin your functional resume by providing your full name, professional email address, and phone number. You can include your current location, but it's generally unnecessary to include your full address – in fact, there have been instances of discrimination against job seekers based on their address. Make sure your contact information is easily visible at the top of the resume, but don’t use the header function of your word processing program. Applicant Tracking Systems (ATS) can’t parse information from headers.

Profile summary

Immediately after your contact information, include a concise profile summary. This section serves as a snapshot of your professional identity and key qualifications. Write a compelling paragraph highlighting your relevant skills, experiences, and career goals. Tailor this section to match the job requirements and catch the reader's attention.

Your skills section isn’t meant to be a dumping ground for everything you know how to do. List the skills that are most relevant to the job you're applying for. Categorize your skills into specific areas, such as technical skills, software proficiency, project management abilities, or language fluency. Use bullet points to present the skills clearly and concisely.

Transferable qualifications

In the functional resume format, transferable qualifications take the place of a traditional work history section. This section focuses on highlighting specific achievements and experiences that demonstrate your suitability for the desired role. Select accomplishments that showcase your skills and are relevant to the job requirements. Emphasize quantifiable achievements and include specific examples to provide context.

Work history

While the functional resume format does not prioritize a detailed work history section, it's still important to include relevant professional experience. Create a condensed work history section where you list the roles you’ve held, the names of companies, and your employment dates. While you can include a bullet or two on each one if there is some transferable skill or achievement you want to call attention to, you would normally exclude bullets in the work history section of a functional resume. 

Include your educational background, such as degrees, diplomas, or certifications. State the name of the institution, the degree obtained, and the dates of attendance. If you recently graduated or if your education is highly relevant to the job you're applying for, consider placing this section before the work history section.

Depending on your circumstances, you may include additional sections to enhance your functional resume. These could include volunteer work, professional affiliations , publications, languages, or relevant training courses. Choose sections that align with the job requirements and emphasize your unique qualifications.

Highlight achievements

Even though the functional resume is for people who are recent graduates with no experience or someone who is returning to the workforce after being away, prospective employers still want to know what you’ve achieved. It’s the only metric they have for determining if you’re a good fit for their team. 

For a new graduate or someone returning to work after an extended absence, focusing the resume on achievements may seem daunting due to limited or less-than-recent professional experience. However, there are strategies to highlight accomplishments effectively:

Emphasize academic achievements: As a new graduate, showcase your academic accomplishments such as GPA, honors, relevant coursework, research projects, or thesis work. Highlight any significant achievements or awards received during your education.

Highlight internships or relevant projects: If you have completed internships, gone through co-op programs, or participated in relevant projects during your studies, emphasize the responsibilities, outcomes, and skills gained from those experiences. Include any positive feedback or recognition received from supervisors.

Showcase transferable skills: Identify the skills you have developed through extracurricular activities, volunteer work, or personal projects that are relevant to the job you're applying for. These skills could include leadership, teamwork, problem-solving, communication, or project management. Provide specific examples of how you applied these skills and achieved positive outcomes.

Include relevant certifications and training: If you have obtained certifications , completed relevant courses, or attended workshops or seminars during your absence from the workforce, mention them in your resume. Highlight the skills and knowledge gained from these experiences.

Quantify achievements whenever possible: Whenever you can quantify your achievements, do so. For example, if you led a team or organized an event, mention the number of team members you managed or the attendance or funds raised for the event. Numbers provide concrete evidence of your accomplishments and help employers gauge your potential.

Focus on soft skills: In addition to tangible achievements, emphasize your soft skills and personal attributes that are valuable in the workplace. These could include adaptability, problem-solving, leadership, teamwork, creativity, or resilience. Provide examples of situations where you demonstrated these qualities and achieved positive results.

Functional resume template

Understanding the aspects of a functional resume and seeing one first-hand are two different things. So, let’s put the theory of a functional resume into practice. This template, with its “Areas of Strength” section, provides the perfect balance of skills and achievements. Hiring managers will have no problem finding your value. 

Memphis, TN | Mobile: 123.456.7890| Email: [email protected]

CAREER PROFILE

An experienced social media strategist expert at digital and entertainment industry trends; new media platforms; social media influencers; online communities; online behavior; digital content; and audience analysis. With a deep understanding of the relationships between social media content to TV viewership, TV Ratings, VOD (Video-On-Demand) streams, site or mobile traffic, and general content consumption.  A strong ability to manage sizable teams, mentoring, and providing guidance to community managers, digital producers, and designers in the broadcast, television, and media industry. Fusing a unique obsession with general Arabic pop culture, classical TV drama, cinema, retro music, and theater. As well as new contemporary Western entertainment, new content themes, memes, viral media, internet radios, podcasts, mobile apps, and digital culture.

CORE COMPETENCIES

Bilingual: Arabic & English

Coaching: Individuals & Teams

Broadcast, Media & Communications

UX-Driven Digital Marketing

Operations Management

Content Development Strategies

Social Media Management

Employee & Stakeholder Relations

KPIs & Business Intelligence

AREAS OF STRENGTH

COMMUNICATIONS: DIGITAL MARKETING & ADVERTISING, (10+ Years)

Via collaborated of teamwork, Middle East Broadcast Center (MBC) was awarded for the “Best Social Media for Organizations” in MENA by His Highness Sheikh Mohammed bin Rashid Al Maktoum, Vice President and Prime Minister of the UAE and Ruler of Dubai at the Arab Social Media Influencers Summit in Dubai (ASMS 2015).

Analyzed performance and quantified value of social content, demonstrating each piece’s role in driving awareness, intent to consume TV media, and conversion, at MBC.

At MBC, demonstrated an expert-level competence for operating social media monitoring, listening, and analytics software tools; optimizing tools for performance measurement and KPI tracking; and customizing dashboards for business intelligence and reporting needs.

ORGANIZATIONAL LEADERSHIP, (6+ Years)

Experience managing sizable teams (+70), mentoring, and providing guidance to community managers, digital producers, and designers in broadcast, television, or media industry at MBC.

While at MBC, delivered expertise and proficiency creating creative, inspiring, solution-driven stories that communicate complex concepts simply left-and-right brain thinker who draws energy from analytical and creative thinking.

Led MBC social media team, including community managers, supervisors, and team leaders; oversaw the creation of original social content on MBC social channels to ensure content aligned with brand guidelines and engaged audiences in new and unique ways.

BRAND STRATEGY & OPTIMIZATION, (9+ Years)

Increased the total footprint of all 20 TV channels by 750% organically, reaching a total of 390 million fan-base combined at MBC.

Boosted MBC-owned VOD service Shahid in its rebranding phase, which caused Shahid’s social media assets to increase by 1.9M in only 2 months.

Successfully crafted over 43 winning online brand strategies for top-notch brands in Egypt and the Middle East, (e.g., Coca-Cola Egypt, Mobinil, P&G, CIB, Close-Up, Bonjorno, Heinz, Kit-Kat, Savola, Nestle, Garnier, L'Oreal, Al Maraai, Mini Cooper, BMW, Samsung, and more). 

Led the whole social media marketing process, from setting the brand KPIs to building online brand equity, at TechnoWireless Digital Agency (TWDA).

WORK HISTORY

THE MIDDLE EAST BROADCASTING CENTER GROUP, Dubai, United Arab Emirates Social Media Manager, October 2013 — Present

DIGITAL MEDIA SCIENCE, LLC, Cairo, Egypt Board of Directors, Advisor — Social Research & Intelligence, October 2013 — Present

TECHNOWIRELESS DIGITAL AGENCY , Cairo Governorate, Egypt Social Media Director, January 2011 — October 2013

HEART2HEART CONSULTING AND HUMAN DEVELOPMENT, New Cairo, Egypt Social Media Manager (Part-Time), January 2009 — January 2011

SUPERMAMA.ME, LLC , Cairo, Egypt Consultant, Marketing, PR & Communications, Month? 2012 — Month? 2013

EDUCATION & CERTIFICATIONS

MISSISSIPPI STATE UNIVERSITY Master of Science, Clinical Mental Health w/a focus on Counseling

MISSISSIPPI STATE UNIVERSITY Bachelor of Science, Psychology

NATIONAL CERTIFIED COUNSELOR (NCC) National Board for Certified Counselors

LICENSED PROFESSIONAL COUNSELOR (LPC) Mississippi Board of Examiners for Licensed Professional Counselors

Functional resume format frequently asked questions 

Most, if not all, resume writers will tell job seekers to avoid using the functional resume format for a couple of reasons. And while there are really only two main reasons to avoid this format, they’re pretty big ones. 

1. Is there a stigma surrounding job hoppers?

One drawback of the functional resume format is the stigma associated with it, as it has been used by some job hoppers to try to hide their frequent job changes. Employers are cautious when they see a functional resume, suspecting that the candidate is attempting to downplay their job-hopping history. If we’re talking plainly, prospective employers hate functional resumes for this very reason. It’s a big red flag, and instead of glancing at your resume to see if you’re qualified for a role, they’ll jump right to the work history to see if you’re hiding gaps. 

This means that the first impression you’ve made is that you may not be able to be trusted – even if you’re not using the functional resume to hide job-hopping. The other negative first impression you now have to overcome is that the hiring manager thinks you lack career progression. Employers value a sense of growth and advancement within a candidate's professional journey.

2. Is the functional resume ATS compatible?

You’ve probably heard that somewhere in the neighborhood of 90% of employers use ATS . It cannot be overstated how important it is to build a resume that is compatible with these scanning programs. Resume rejection is one of the number one reasons job seekers get ghosted by companies. Human hiring managers have no idea (without some digging) how many resumes were rejected by the ATS – this means if your resume is rejected, the company doesn’t know you exist. 

3. What type of resumes do employers prefer?

While you do have some discretion on the format you choose based on your industry, the company you’re applying to, and specific job requirements, the most commonly preferred resume format is the reverse-chronological. It clearly defines your career history and trajectory and is easy to follow. On top of that, it is the number one ATS-friendly format there is. 

Address functional resume issues in your cover letter

If you end up choosing a functional resume, be sure to leverage the power of a cover letter to address any potential red flags employers may have. Provide context, explain career transitions or employment gaps, and bring the employer back to your passion. Take this opportunity to really highlight what you bring to the table and why you’re the perfect fit for their open position. 

Your resume will have a lasting impact on your career journey

Armed with information about the structure, benefits, and what employers don’t like about a functional resume, you are ready to write your way into a new job! Remember to focus on achievements and quantify your accomplishments every chance you get.

As you navigate your career path, always remember that your resume is just the beginning. It opens doors, but it is your skills, passion, and determination that will truly set you apart. Embrace every opportunity, seize each moment, and let your authentic self shine through.

Take control of your career destiny and unlock your full potential by harnessing the expertise of our professional resume-writing services today.

Recommended reading:

Resume Format Types: Examples & Which Option Is Best?

How to Deal with Employment Gaps on Resume (+ Examples)

Top 50 Resume Dos and Don’ts (50 Expert Tips)

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

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functional QA resume examples

How a great cv can pave your way to a better career, skills to include in a functional qa resume, 4 key sections to include in your functional tester resume, functional qa resume samples by seniority, download our functional qa tester resume template, apply for a functional qa tester job at epam anywhere.

As Chief Editor, Darya works with our top technical and career experts at EPAM Anywhere to share their insights with our global audience. With 12+ years in digital communications, she’s happy to help job seekers make the best of remote work opportunities and build a fulfilling career in tech.

Crafting a compelling resume is essential to stand out in the competitive job market of being a functional tester. A well-written CV can showcase your skills and expertise, making you the top choice for potential employers.

Employers are seeking candidates with a specific set of skills and experiences, and your resume is your opportunity to demonstrate that you possess what it takes to excel as a functional QA tester. By including the right skills and effectively presenting your experience, you can make a strong impression on hiring managers.

In this article, we will explore functional QA resume examples and delve into the essential skills and key sections that will make your remote job CV stand out. Whether you are an experienced QA tester looking to advance your career or a newcomer to the field, we will provide you with the tools and knowledge to create a compelling resume that will help you secure your dream job as a functional QA tester.

A functional QA tester ensures that software behaves as intended through testing. Functional testers do this by running the software through various use cases and detailed test plans. Without a detailed testing process, software is bound to fail. You can present this expertise in your CV (curriculum vitae).

CVs are more detailed versions of resumes. They can be multi-page documents describing your full list of experience, certifications, and skills. Using CVs, you can create shorter resumes that appeal to each functional QA job description . This saves you time and ensures that each resume is tailored. You can also provide this CV upon request.

When we apply this to functional testers, showcasing technical skills such as regression testing, performance testing, and various testing tools is crucial. These competencies should be incorporated to increase visibility via ATS filters. Relevant soft skills also enhance a functional QA resume, with communication skills and being a team player in an Agile environment speaking to your holistic professional capacity. Later, you'll learn more about the different sections you must include in these resumes.

Your CV and resume should be formatted for clarity, with short paragraphs for readability. Include a table or list to present information in a structured, impactful way. Remember, a targeted, well-presented CV not only demonstrates your technical and soft skills but also serves as a reflection of your professional standards, ultimately paving the way to a brighter career path in quality assurance.

A functional QA resume should be a testament to a candidate’s technical proficiency, problem-solving capabilities, and adaptability under pressure. Tailoring the resume to spotlight these competencies is key.

Must-have skills:

In the competitive landscape of quality assurance, a set of core skills is essential for any QA engineer. These skills are found across multiple QA positions, regardless of industry.

Technical expertise:

Proficiency in functional, E2E (end-to-end), and UAT (user acceptance testing) are foundational for showcasing one's expertise in software testing. Experience with platforms like Unix and scripting languages such as Shell amplify a candidate's technical arsenal.

For junior testers, resumes should showcase experience in the classroom and through personal projects. If you're struggling to find a job due to lack of experience, volunteering your time can help prove your skills. For experienced testers, showcase your hands-on experience and how it applies to the job description's priorities.

Software development process acumen:

A comprehensive understanding of the software development lifecycle is vital, as this allows QA engineers to preemptively address potential issues and provides insight into troubleshooting post-deployment problems.

Your understanding of the software development cycle should be part of your job and project description. Display how this understanding of the bigger picture contributed to specific achievements in past careers and projects.

Testing tools:

Mastery of tools such as Rational Functional Tester, HP Quality Center, Jira, JMeter, TestLink, Bugzilla, and UFT strengthens a resume. Try to focus on tools most often mentioned in the job description.

While there are some common tools found among QA testers, some are better for different industries. Specializing in an industry can provide you with a unique skill set that makes you more appealing to specific jobs. Do some research on the industry you're interested in if you are a newcomer.

Of course, there is still value in being a manual QA tester .

Problem-solving and stress management:

The ability to dynamically address complex problems and maintain poise under tight deadlines are pivotal soft skills that underscore a QA tester's potential to manage unexpected challenges.

On your resume, showcase this experience by explaining the problem and how your contribution solved it. Use this knowledge in the interview to explain how you overcame stressful situations.

Attention to detail:

This is critical when testing for defects and irregularities within the software. It ensures the highest quality of the final product. Testers need to be detail-oriented to work in jobs. Explain how your proven and defined testing process found errors within a program.

Educational foundation:

A degree in computer science, electrical engineering, or a closely related field is typically required, laying the groundwork for the advanced technical skills necessary in QA roles.

If you can't get a degree in computer science, pursue certifications and get more experience. Degrees are great for proving your knowledge, but there are many paths to educating yourself.

Nice to have skills:

In addition to the essential skills, additional proficiencies and qualifications can elevate a QA engineer above the competition.

Automation tool expertise:

Hands-on experience with specific versions of tools such as Selenium WebDriver 2.x, Rational Functional Tester 7.x,8.x, and HP ALM adds a specialized edge to a QA resume.

Knowledge of automation is becoming more commonplace as companies rely on handing off processes to machines. The more you can automate aspects of a business through functional testing, the more viable you can be across multiple job types.

Soft skills:

Excellent communication, documentation, and team problem-solving abilities exhibit the candidate’s capacity to collaborate and adapt effectively within a team and with the wider project stakeholders.

Soft skills are often in higher demand across open positions because they are harder to train, such as empathy and teamwork. Showing off your collaborative approach throughout your extensive experience can help.

Read full story

When crafting a functional tester resume, it is essential to organize the information into key sections, ensuring that each highlights your qualifications clearly and succinctly. At the outset, include your contact information at the top, making it easy for potential employers to reach out.

1. Work experience

In the work experience section, detail your hands-on experience, focusing on responsibilities that involved conducting system tests, identifying defects, and collaborating closely with project managers and the IT department. This will demonstrate your capacity to operate within and contribute to a development team on a daily basis.

Junior testers can show off their work experience by displaying how they excelled in the classroom. If you’re struggling to find employment due to little job experience, try volunteering. By working for free, you can get valuable experience that helps you find your first job.

2. Education

Education is another critical element. You should emphasize a relevant degree, such as a Bachelor's in Electrical Engineering or a Master's in Computer Science. This showcases the strong educational foundation backing your technical skills.

In addition, highlighting certifications in regression testing, software quality assurance, failure mode and effects analysis (FMEA), and manufacturing provides tangible proof of a candidate's commitment to staying abreast of industry standards and methodologies. Pursue certifications that apply to your industry.

List 6-12 hard skills that pertain to the role, such as manual test case preparation, automation testing , experience with tests like Veracode, documentation proficiencies, and test implementation expertise. These should form the core of your skill section, displaying a range of essential QA technical skills.

Don’t overlook the inclusion of related skills that display your dependability, cultural awareness, interpersonal communication, organization, and time management prowess, as these are valuable soft skills in any Agile environment. Presenting this information in an easy-to-read format through bullet points or tables will ensure clarity and a professional resume appearance.

4. Professional summary or objective

A professional summary gives readers a shorter form of your resume in a few sentences. It provides readers with an immediate reason to hire you, without needing to read through an entire CV. In a world where most resumes are thrown out in the first three seconds, an executive summary keeps recruiters hooked.

Alternatively, you could choose to inform readers of a specific objective. The objective should appeal to the job description, explaining how you plan to contribute to the company you're applying for. The idea with objectives is to show people you're ambitious and ready to work to help you and the company you're applying for to grow.

Resume sample #1: Middle-level functional QA tester

Resume sample #2: senior functional tester, resume sample #3: senior functional qa engineer, resume sample #4: lead functional qa tester, resume sample #5: executive-level functional qa manager.

Are you a skilled functional QA tester seeking to elevate your career remotely? EPAM Anywhere might have your next great opportunity. With a diverse job board dedicated to remote functional QA tester positions (and related tech jobs), EPAM Anywhere is your gateway to career advancement.

At EPAM Anywhere, we understand the expertise involved in software testing, the software development life cycle, test planning, execution, and precise defect tracking. That's why we invite professionals with a solid background in these areas to explore the roles we have available.

Applying for a job on EPAM Anywhere is straightforward:

  • Visit the EPAM Anywhere job board .
  • Filter the listings to find remote functional QA tester opportunities .
  • Review the job requirements that match your skills and experience.

Check out our listings today to see how your future career can be both fulfilling and remote.

functional QA tester job description

Manual tester resume example, 12 senior qa engineer interview questions and answers, how i passed the istqb foundation level agile tester exam: a senior qa’s story, top 18 manual testing interview questions and answers you need to know, how to write your best qa engineer cover letter, microservices testing: where to start, a guide to api testing for qa engineers, network engineer resume examples, c++ developer resume examples, web analyst interview questions, r vs python in data science and machine learning, computer science vs data science: unraveling the differences & similarities, top 6 node js frameworks: which one to choose, google cloud interview questions, l1, l2 & l3 support: what you should know.

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  1. How to write a Functional Resume?| Resume kaise likhen?

  2. Functional Resumes

  3. Mastering the "Skills" Section of Your Resume

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COMMENTS

  1. Functional Resume: Definition, Tips and Examples

    Here are a few guidelines to consider as you write your functional resume: 1. Start with a summary. Opening your resume with a concise summary is optional but it can be a nice addition to a functional resume because it gives employers more context about you. In this summary, include your primary experience, relevant skills and overarching ...

  2. Functional Resume: Template, Examples, and Writing Guide

    The functional resume is ideal for career changers and applicants with employment gaps. Download a free functional resume template and get started. ... RESUME SUMMARY. Proven track record of boosting month-to-month sales figures by +10%; Strong customer service skills: Predict, evaluate, and meet the specific needs of customers ...

  3. What Is a Functional Resume? Template, Examples, & Tips

    A functional resume, also known as a skill-based resume, is a type of resume format that focuses on skills and experience over chronological work history. The purpose of a functional resume is to present a candidate's experience in a skills summary section instead of the work experience section. Because of its properties, it's sometimes ...

  4. Functional Resume

    A functional resume is a resume format that focuses on highlighting skills and qualifications instead of work experience. Your abilities are grouped under various skill sections, such as "Summary of Qualifications" and "Professional Skills," where you explain what it is you can do.The goal of a functional-style resume is to show the employer that you have the skills to get the job done ...

  5. How to Write a Functional Resume with Examples

    Functional resume template. Here's a template you can use when writing your functional resume: [Your full name] [Your address] [Your phone number] [Your professional email] Resume summary: [Include two or three sentences that summarize your skills, qualifications, and experience that are relevant to the job you're applying for.]

  6. Functional resume format: Examples, tips, & free templates

    Functional resume summary sample. (Adjective 1) and (adjective 2) (job title) who is passionate about (job duty) and offering (service provided by company) with efficiency and attention to detail. Excited to learn more about (field) from (company name) and be a part of achieving (goal.) Related article.

  7. Functional Resume Example and Writing Tips

    Functional Resume Example & Template . Read below for an example of a functional resume. This example includes a resume summary statement, which is a great way to quickly demonstrate your skills and abilities. It also includes a concise list of experience and a detailed list of skills.

  8. How to Write a Functional Resume [4 Free Templates Included]

    A functional resume format is a type of resume that focuses more on skills rather than work experiences. You can use a functional resume if you're a recent graduate with little work experience or if you're switching careers. To create a compelling functional resume, you want to get your skill summary section just right.

  9. What Is a Functional Resume, and When Do You Use One?

    Similar to a traditional resume, a functional layout should still include your contact information, education, work or volunteer experience, and technical skills. The main difference is that your skills and achievements will be featured prominently in the body of the resume. If it makes sense, you can separate your skills into subcategories to ...

  10. Functional Resume Template (+ Good Example to Follow)

    Apply 1-inch resume margins on all sides to balance the text and white space. Make resume headings stand out with 13-14 font size. Separate paragraphs and sections with white space. Go for a one-page resume to serve all the information on a silver plate. Save your functional resume in a PDF or Doc format.

  11. Functional Resume Guide: Template and Tips

    Your functional resume will look a bit different than the chronological format you may be used to, particularly in how you present your skills and work experience. However, the structure of your other resume sections will remain consistent. Typically, a functional resume will include these key sections: Header. Objective or summary.

  12. What is a Functional Resume? Examples & Templates to Use

    A functional resume is what one uses to focus on relevant skill sets and qualifications and omits work experience. We'll differentiate between this skills-based resume and other resume types and note when the former is most appropriate, as well as how to write a functional resume. Functional resume templates and examples. We've outlined the ...

  13. How to Write a Functional Resume

    These are the steps that are typically required for writing a functional resume: 1. Firstly, list your contact information. The top part of the page should contain your full name, address and email. 2. Secondly, summarize your work experience and acquired skills. This provides the employer with context and positions your best skills and ...

  14. Functional Resume Format: Examples, Templates & Writing Guide

    2. Relevant skills. When using the functional resume format, skills come before experience. The flow from top to bottom reads: ' Here's why I'm unique and awesome and you should hire me ' - Qualifications Summary. 'Here's the relevant skills I'm bringing to the table' - Relevant Skills.

  15. Functional Resume Examples & Writing Tips

    Here's the easy path to a great functional resume. 1. Summary. To write a resume summary on a functional resume, include two or three sentences that highlight your best skills, qualifications and experience relevant to the job you're applying for. If you're changing careers, you want to mention transferable skills that will help you ...

  16. Everything You Need to Know About Functional Resumes

    Plus, functional resumes begin with an objective or summary statement that sets the tone. Then it highlights your skills, accomplishments, and education. The result is a much more targeted, customized resume that reflects your strengths and qualifications.

  17. How to Write a Functional Resume (with Example)

    Section #3: Skills. The next section in a functional resume is the skills section. This is where you will talk about the specific skills you have acquired. To help you decide what skills to mention, you should read over the job description and look out for any keywords.

  18. How to Write a Functional Resume: Tips, Samples, and FAQ

    Tips for writing the professional summary or resume objective: Keep your summary or objective statement brief (two to three sentences). Use action verbs and power words. Connect your abilities to the employer's needs. Avoid overused phrases such as "works well independently" or "good communicator.".

  19. Functional Resume

    Spend maximum time on crafting your functional resume summary. It should be the last section that you write in your resume. Highlight your key skills and achievements that align with your target profile. Limit your summary to 3-4 lines. Avoid writing boring and elaborate summary, keep it concise and relevant.

  20. Functional Resume Writing Guide [Templates, Examples & Tips]

    A functional resume is a resume format that highlights your professional skill set rather than your work experience. ... Now, let's move on to the most important part of your functional resume—the skills summary section. To write a convincing skills summary, you want to mention three skills that are relevant to the position. Then, under ...

  21. Functional Resume: A Beginner's Guide with Examples

    Summary/Objective: This section is a brief statement that highlights your top skills and experiences. This is where you can showcase your unique value proposition and communicate what you can bring to the company. ... Functional resumes are ideal for job seekers who have gaps in their work history, have changed careers frequently, or have ...

  22. What is a Functional Resume Format: Template & Example

    The functional resume format is skill-based, focusing on your abilities, achievements, and qualifications rather than emphasizing a chronological work history. It allows you to highlight your relevant skills and experiences upfront, capturing the attention of potential employers. The functional resume has a resume summary at the top and a ...

  23. 5 Functional QA Resume Examples & Template

    Get top 5 real-life examples of functional QA resumes and find tips to improve yours and score a truly good position. ... Senior Functional Testing Engineer. SUMMARY: Results-oriented QA engineer with 5 years of experience. I am well-versed in different types of testing, understanding of test artifacts and their lifecycle, defect tracking, and ...