email to professor about missing assignment

Missing Assignment Email Template

Missing assignment sample email template & tips on how to address your professor.

The first thing you should do is introduce yourself, start with something like “I am a student in your class, and I am writing to request permission to make up my missed assignment.” Consider providing your name and student ID.

Mention that you are asking for an extension on your assignment. Include the three “w” s: Let your professor know which assignment you missed and when it was due. Next, explain why you missed the assignment.

When asking for an extension, be sure to include the reason why you need an extension. If there is a family emergency, or if you were sick or had another unavoidable reason for missing the assignment or any other reason. Note that even if your professor grants you an extension, he or she may want proof that there was a valid reason for missing class. Once you have made your request, close the email by thanking your professor for their time.

Be clear and concise and include all the needed information. Your professor will have a lot of emails to read, so make sure yours is easy to understand.

Missing Assignment Sample Email Templates

Missing assignment email template 1.

Dear Professor,

This email is regarding my missing assignment for class. I am currently working on another project that I will be submitting to a contest at the end of this week. As such, I would like to request an extension on this assignment as well as any other assignments that are due before the contest deadline. Please let me know if you would approve of granting me an extension for the assignment [number].

Thank you for your time and consideration,

Missing Assignment Email Template 2

Hello Professor,

I was hoping you could help me with an extension on my paper. I have been struggling with this particular assignment for a while now and it just hasn’t come together as I had hoped. I know that the deadline is fast approaching and that there are other assignments due as well.

I would appreciate it if you could extend my [assignment] deadline  I have tried to complete this assignment on my own, but I just can’t seem to get it done in time I would appreciate any help you can give me. If there is anything else I can do please let me know.

Missing Assignment Email Template 3

I am writing to let you know that I will not be able to complete my [assignment] on time. I have been sick for the past few days and was not able to get it done. I also have a full-time job and I am taking this class on my own time. I really want to learn more about this topic, so I would appreciate any extra help you can give me.

Missing Assignment Email Template 4

I am writing to let you know that I will not be able to complete my [assignment] by the deadline 2024. I have been trying to work on my assignment, but it has not been going well at all. I am hoping you would grant me an extension, if possible. I am very sorry for this inconvenience and hope that you can understand. Please let me know if there are any other steps I can take to resolve this issue.

Best regards,

Missing Assignment Email Template 5

I am writing to request an extension on my [assignment] due on 2024. I know that this is last minute and I apologize. I have been dealing with personal issues, as well as health issues in the family that have prevented me from getting the assignment completed. Please let me know if there is anything else I can do to help resolve this issue.

Missing Assignment Email Template 6

Due to unforeseen circumstances, I will need an extension on my [assignment]. I have tried many times to get this assignment done, but I can’t seem to make progress.

I know that asking for an extension is not something that you like to do, but I was hoping we could work something out. If you can suggest any other steps I could take to resolve this issue, that would be helpful.

Thank you for considering my request.

Missing Assignment Sample Email Snippets

I sincerely apologize for the late submission of the assignment. I was unable to submit it in time because I was really feeling unwell.

I apologize for being so late in submitting this assignment. I could not submit the assignment on time because of a family emergency. I was not able to submit the assignment on time because I had a family emergency.

I was not able to submit the assignment on time because I had to attend an important meeting with my manager. I’m sorry for my late submission of the assignment.

I had a lot of work lately and couldn’t find time to submit it on time. I was not able to submit the assignment on time because of some personal issues. I sincerely apologize for the delay in submission.

I would like to inform you that I am unable to submit the assignment on time. The reason is that I had some private issues. Please accept my apologies for any inconvenience caused by this delay.

I’m sorry for my late submission of the assignment. I was not able to submit the assignment on time because of some personal issues.

I am sorry to inform you that I was not able to submit the assignment on time because of some personal issues. I sincerely apologize for any inconvenience caused by this delay.

I sincerely apologize for being late in submitting the requirements. I could not submit it by 2024 because of an emergency at home and I understand that this could have caused some inconvenience. I am sorry to inform you that I was not able to submit the assignment on time because of some personal issues.

It is with great regret that I am writing to you regarding the late submission of my assignment. I know that this could have caused some inconvenience for you, but I hope that you will understand that sometimes personal issues come up unexpectedly.

Need to reach out to your Professor about a grade? Check out our list of free templates here Email to Professor Regarding Grade : 15 Email Templates

If you need to set up a meeting with your Professor check out our free templates here: Email To Professor Asking for A Meeting: 12 Email Templates

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How to Write an Email to a Professor (With Examples)

By Hannah Yang

Table of Contents

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.  

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

Good writing = better grades

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”  

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.  

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.  

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah Yang

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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• Writing Emails

The Best Practices for Emailing a Teacher About Being Absent

Last Updated: April 25, 2023 Fact Checked

Sample Emails

• What to Write

Email Etiquette & Tricks

This article was co-authored by Ashley Pritchard, MA and by wikiHow staff writer, Aly Rusciano . Ashley Pritchard is an Academic and School Counselor at Delaware Valley Regional High School in Frenchtown, New Jersey. Ashley has over 3 years of high school, college, and career counseling experience. She has an MA in School Counseling with a specialization in Mental Health from Caldwell University and is certified as an Independent Education Consultant through the University of California, Irvine. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 447,192 times.

It happens! Sometimes you have to miss school. Whether you have a doctor’s appointment during math class or wake up sick with the flu, everyone misses class occasionally. But how can you let your teacher or professor know you’ll be out? A quick email can solve all of your worries and keep everyone updated. In this article, we’ll walk you through how to write an absence email to your instructor so you can stay in their good graces.

Things You Should Know

• State when and why you’ll miss class at the start of your email (and be honest about it).
• Express your apologies for being absent to show the instructor that missing class is the last thing you want to do.
• Ask your teacher or professor for any work you may miss so they know you put your studies first.
• Attach any homework or due assignments to your email to stay up-to-date with your coursework.

What to Put in Your Email

• “Out Sick 3/10”
• “Missing Class on Friday”
• “ENGL 101 - Absent due to family emergency”

• “Good morning, Mr. Dickson,”
• “Dear Professor Smith,”
• “Mrs. Evans,”

• “I wanted to let you know that I will not be in class today because of an unexpected family emergency.”
• “Unfortunately, I cannot attend your lecture on Friday because I have a doctor’s appointment.”
• “I am emailing you to inform you that I will not be in class on Monday, July 17th.”

• “I recognize that we have a paper due on Monday, so I’ll turn it in on Friday instead.”
• “I understand that our Virginia Woolf presentations are due today. Is it possible to record my presentation and send it to you?”
• “I went ahead and attached last night’s homework to this email.”

• “Can I come by during your office hours on Tuesday to pick up the handouts?”
• “Is it possible to get a copy of Friday’s lecture?”
• “What will be focused on in class that day? I’d like to complete any and all work I’ll miss to have ready for you when I return.”

• “I apologize for any inconvenience my absence may cause.”
• “Thank you for understanding. I’ll make sure I have all the required paperwork for you when I return.”
• “The last thing I want to do is miss class, but this was the only appointment available.”

• Stick with a closing like “Best,” “Thank you,” “Regards,” or “Sincerely.”

• The teacher or professor’s email address is typically listed in the syllabus but can also be found on the school’s website.

• For instance, if you know you have a doctor’s appointment on March 16th, email your teacher about your upcoming absence on March 8th.
• If you wake up sick and can’t make it to class, email them as soon as you’ve decided to stay home.

• Ask your doctor’s office for an absent note before leaving the office, even if you don’t think your instructor will ask for one. It’s always better to have it just to be safe.

• Take a picture of a physical assignment with your phone or scan a PDF copy with an app like DocScan .

• Run your email through a grammar checker like Grammarly to catch any mistakes you may have missed.
• Ask a friend or family member to read over your email for a second pair of eyes.

Community Q&A

• Keep your tone polite and formal in your email. Using slang or emoticons can detract from the credibility of your email. [12] X Research source Thanks Helpful 3 Not Helpful 0
• If your teacher has a no-email policy, don't email them; instead, tell a friend to pass along a written note for you or call the school office to report your absence. Thanks Helpful 4 Not Helpful 0
• If you have the teacher's personal email address, don’t use it unless the teacher has specifically asked you to. Thanks Helpful 2 Not Helpful 2

You Might Also Like

• ↑ https://writingcenter.unc.edu/tips-and-tools/effective-e-mail-communication/
• ↑ https://www.bu.edu/com/files/2021/11/WC_emails_to_profs_and_TAs.pdf
• ↑ https://www.unr.edu/writing-speaking-center/student-resources/writing-speaking-resources/email-etiquette-for-students
• ↑ https://writingcenter.gmu.edu/writing-resources/different-genres/sending-email-to-faculty-and-administrators
• ↑ https://mhanational.org/how-talk-your-professor-about-your-mental-health
• ↑ https://ugr.ue.ucsc.edu/email

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Aug 8, 2022

How to email a professor with 22 different examples

Learn how to email your professor (and what to avoid doing) and check out 22 sample emails to help you get started.

Lawrie Jones

Table of contents

Is there anything more nerve-racking than sending an email to a professor?

Every student will need to send an email to a professor at some point, whether you're asking for an extension, explaining an absence, or a little extra help. But how do you write an email to a professor?

In this guide on how to email a professor, we break down the steps to writing better messages. You'll learn the structure of a good email to a professor (and what to avoid).

And if this is not enough to convince you that it's easier than you might think, we finish off by providing 22 sample emails to a professor!

If you want to impress your professor with perfect grammar, make sure to try Flowrite :

How to send an email to a professor

So, how do you write an email to a professor? Professors are professional people who will be used to traditional email etiquette. That's not to say that you can't introduce some individuality into your emails; it's just important to show respect. 

You'll understand your relationship better than we do. You can be a little less formal if you feel it's appropriate.

Following the correct email etiquette is essential – and easy. In this article we break it down into steps to illustrate what we mean. We've also written about proper email etiquette on our blog before:

It's also important to keep emails short and to the point. Professors receive hundreds of messages daily and don't have time to delve too deeply to get the information they need. Say who you are, what you want, and why you're messaging upfront.

Should I send an email to a professor?

Classes can be busy, and a professor's time can be limited, so email is an ideal way to communicate with your Professor. Emails enable you to go into detail, create lists and spend time crafting a complex message.  

If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat. 

Only you can decide whether to email a professor.

How long should I wait for a reply?

Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. But how long should you wait for a response from your Professor?

There are no hard and fast rules on how long to wait for a reply, but the general rule is to give it two or three days before sending a follow-up. You can learn more in our guide on how to write a follow-up email.

Email format for messaging a professor

The email format for a professor should be familiar to anyone who understands the basics of messaging. Here's how it works:

• Subject line

• Body copy

• Signature

If you're unfamiliar with how to write a formal email, check out Flowrite blogs that delve deeper into what makes a great subject line, how to greet someone, appropriate sign-offs, and striking the right tone of voice. 

Subject line for an email to professor

Your subject line should spell out exactly what your message is about. Why? Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours. 

We've provided some examples below.

How to greet a professor in an email

Professors should always be addressed using their titles. You can open an email in a few ways, such as:

• Dear Professor 

• Hi Professor

Avoid casual openings, such as "hey" or "how are you doing?". Instead, always uses your Professor's title to show respect, even if you start an email with "Hi" or "Hello."

How to address professor in email

We've covered the importance of using a professor's title in an email, but there's more to it. When discussing how to address a professor in an email, we're talking about the tone of voice – and getting that right can be tricky.

You'll want to be personal, but being too familiar can cause problems. We've written before about how to hit the right tone, so start there. Our examples below show how we've put this into practice.

How to start an email to a professor

An excellent way to start your email is by stating who you are and explaining what your message is about. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. Unless you're clear with what you want, you could find it binned.

You can see 22 examples of how to address your emails and get to the point as soon as possible.

How to sign off an email to professor

There are several ways you can end an email you a professor. Traditionally, you'd use "your sincerely," but today, you can be a little less formal. Some safe email endings to a professor include:

• Kind regards

• Yours sincerely

Email to professor examples

So, we've explained the basics of emailing your Professor; now it's time to put it into practice with samples. Here are 22 email to professor examples that should cover any scenario. So, whether you're asking for advice, access to a class, or a little extra support, we've got a template for you. 

22 sample emails to a professor

Here are 22 examples of how to email your Professor. These should cover a whole range of situations that you could find yourself in. As with all our templates, use them as inspiration, and be sure to adapt them to your specific situation. 

Ready to get writing to your Professor? Then let's begin.

1. How to write an excuse email to professor example

2. how to email professor for extension example, 3. how to email professor asking for extra credit example, 4. how to email a professor about failing a class example, 5. how to send a follow-up email to a professor, 6. how to write a formal email to a professor example, 7. how to email a professor about getting into their class example, 8. how to email a professor about a grade example, 9/ how to introduce yourself in an email to a professor example, 10. how to ask professor to accept late assignment email example, 11. how to email a professor for a letter of recommendation example, 12. how to email professor about missing class example, 13. how to write a polite email to a professor example, 14. how to write a professional email to a professor example, 15. how to write a proper email to a professor example, 16. how to ask a question to a professor email example, 17. how to write a reminder email to professor example, 18. how to reply back to a professor's email example, 19. how to email a professor about research example, 20/ how to schedule an appointment with a professor email example, 21. how to email professor about being sick example, 22. how to write a thank you email to a professor example, closing words.

Writing emails to a professor can cause mild anxiety, but it doesn't need to be so. We hope that breaking down how to email a professor into steps and providing a massive number of samples will help.

It's essential to understand the principles of crafting professional emails, such as an email to a professor – now it's time to put it into practice.

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How To Write An Email To A Professor For Missing Exam

• November 9, 2022
• Academic Emails

So, you missed a class for some reason and ended up missing that exam which makes up a considerable percentage of your GPA. You’re panicking and need to apologize and convince the professor to possibly allow a makeup test.

While you’re not certain the professor would allow a make-up test, you need to craft the email to the professor carefully to maximize your chances of a positive response.

We’ll start by taking a look at some things to keep in mind when emailing your professor, where to find their email if you don’t have it yet, and sample templates you can customize to suit your specific scenario.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, ask for second chance, wait patiently, attach evidence, clear subject line, end formally, school website, course syllabus, other students, template 1: missed exam due to illness, template 2: missed exam due to family emergency, tips for writing to your professor.

Writing to a professor isn’t rocket science. Just remember that they’re professionals and should be treated as such. Refrain from using slang and other forms of casual language and you’ll be good. Let’s take a look at some general things you should keep in mind.

Even if you’re on a first-name basis with the professor, you should address them officially when writing an official email. Identify their official titles to address them appropriately.

Use professor, only when they’re professors. Avoid using the title professor to address them if they aren’t yet professors. Academicians go through a lot of work to earn their titles. These titles mean a lot to them and failure to appreciate their stations can lead to a negative response. So, always use Professor or Dr. appropriately when emailing your instructor.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

Most tertiary institutions provide their students with official emails they can use to communicate. The same applies to professors in these institutions.

Students who want to reach out to their professors should endeavor to email them using their school-issued email addresses.

This enables the school to keep track of any communication between professors and students. Additionally, these emails are readily available in the event of an issue or investigation.

Use a formal tone in any email to your professor. Even when they prefer to be addressed informally when interacting with them in person, it’s advisable to use a formal tone in an official email communication with your professor.

Avoid using emojis and other slang that you’d use in communication with your peers and also refrain from including personal information that is unrelated to the subject matter.

At the tertiary level of education, professors expect students to be good at writing simple emails. Even if you’re not the best at writing, you should be able to write correct grammar to an authority figure.

Any grammatical error in your email to your professor would make the message difficult to read. Keep in mind that professors receive numerous emails from students, faculty, and more daily.

Poor grammar in an email would only irritate the professor as it shows that you neglected to proofread your email for errors.

So, it’s advisable to always go over your email to identify any errors in your grammar. Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.

Keep the tone of your email polite. Like everyone else, professors don’t like to read rude messages. A rude message could disrupt the professor’s good day and lead to no response.

If you want the professor to read through your email and possibly respond, ensure that your tone is polite.

It doesn’t matter how close you may be to the professor, it’s advisable to identify yourself. Don’t give them additional work to do. No professor wants to spend the next 30 minutes trying to remember who you are.

They deal with multiple students and may not easily remember you. This shouldn’t be considered offensive but merely a side effect of the job. Additionally, not everyone has a good memory for faces.

Professors receive multiple emails from students, other professors, and various academic and non-academic sources daily. With their busy schedules, they may not have the time to read longer emails.

So, it’s advisable to keep your email short by only including relevant information. Longer emails may end up getting skipped by busy professors.

Ensure that the purpose of your email is clear using as few sentences as possible while also maintaining a polite tone.

Don’t beat around the bush. Tell them exactly why you missed the examination. If you were sick or had a family emergency, you should tell them the truth.

Any attempts to lie could decrease your chances of getting a positive feedback from the professor. If you have a doctor’s note, feel free to attach it to the email or present it if you’re asking for a meeting with the professor.

Apologize for missing the exam and ask them for another chance to take the exam. You can explain what happened in a few words and also promise not to repeat this situation.

You may be anxious but that is no reason to bombard the professor with emails. You can send a reminder or visit them in their offices after 2 or 3 days.

Keep in mind that professors have busy schedules and responding to your email may not be a priority to them.

If you were ill, it’ll help your chances to attach a doctor’s note to the email. Alternatively, you can simply hint at the doctor’s note and the prospect of presenting it to the professor if he agrees to an audience.

The subject line should spell out exactly what your message is about. Never send an email without a subject line as it’s highly likely the professor would skip it or possibly consider it junk.

Professors receive numerous emails from various sources, including students, daily. They’re very likely to ignore an email without a proper subject line.

Example: Apology for missing exam

At this point, you can thank them for taking the time to read the email all the way through and then sign off. Ensure that your full name and possibly your class and section are included.

Example : Thank you Sincerely {{ Your full name }} {{ Class and Section }}

How To Find Your Professor’s Email

If you’re not sure how to find your professor’s email address, you can try the approaches below.

If your school has a website, it’ll include a page about its faculty. You’ll find your professor’s details including email their official email address on this page.

You can also check your school management system as the professor’s official contact details would be included on the overview page of their course.

Some professors also have personal websites where their official and sometimes private contact details are publicly available. It’s advisable to only contact your professor using their official contact details.

Course syllabus includes the official contact information and attendance policies of the professor responsible for that particular course. This enables students to officially contact the professor whenever necessary.

You’re not the only one who contacts the professor. Your peers may already have the email address of the professor.

If you’re unable to easily find your professor’s email address, simply ask your peers on students’ group pages including course forums.

Sample Email To Professor For Missing Exam

Email Subject Apology for missing ({{ Class }}) exam due to illness

Email Subject Apology for missing exam ({{ Class }})

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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What you MUST include : Email to prof (missing class in 2024)

TABLE OF CONTENTS (jump ahead and save your time)

Should I email my professor when I miss class?

You might be in a similar situation, or maybe you are a good student and just want to make sure your professor knows you care about the class but will need to miss. Maybe you’ve had car troubles, or an illness. Or maybe you are perpetually missing class for personal reasons.

How to email your professor when you have to miss class

What to put in the subject line of your email when you miss class, how to email your professor about missing class if you regularly attend  , what to include in an email to your professor when you are going to be absent, sample email template to professor about missing class from student who regularly attends.

Dear Professor Smith, My name is Jane Doe and I sit in the front row of your English 101 class that meets every Monday at 1pm. We briefly talked last week about my trip to Europe. I enjoy being present every lecture but will sadly miss class this Monday because of a family emergency.  I understand, from your syllabus, that we are allowed a few absences, and this is my first one, so my grade is not effected. However, while my grade is important, what is even more significant is the lecture content I am going to be missing. Your lectures have helped me understand some complicated material, and I am worried missing the lecture on Monday will further complicate things. I know we are discussing some serious concepts next week and wanted to ask if you could recommend someone to me who would share notes so I could review them. Again, I apologize for missing your class in advance, and would appreciate if you could help point me to someone who might oblige and offer me their notes. Thanks in advance, Your student

How to email your professor about missing class if you don’t regularly attend

Email template to professor from student who doesn’t regularly attend class.

Dear Professor Smith, My name is John Doe and I am enrolled in your English 101 Section 11 course. I am sending you an email to discuss my attendance and situation. I have missed many lectures due to some personal circumstances. While not an excuse, I want you to understand that your course is important to me and my future. I reviewed the syllabus and understand your course policies. I can understand why those policies are in place and I respect your attendance policy.  By my calculations, I can still pass the course with a satisfactory grade if I start attending regularly and pass all my remaining assignments. I have already attended a seminar on time management, and even contacted the college counseling center to schedule a session to discuss my personal issues to help me better deal with my circumstances so that it doesn’t interfere with my college career. I am dedicated to attending and I will see you on Wednesday for class. Can you give me an appointment to meet with you during your office hours to discuss the past material as I have a few things I need clarified to move forward.  I appreciate your time. Thanks, John Doe

Do I have to email my professor if I miss class?

Do professors care if you miss class, how many days can you miss in college, what should you do if you miss a college class.

How to get a letter of recommendation from a professor (written by one).

Is a criminology degree worth it (by a professor).

Email Automation

How to write an email to professor about missing class.

Intriguing tips on crafting an email to your professor about missing class, essential for effective communication in academic settings.

Table of Contents

Key Takeaways

• Use concise and clear subject lines to grab attention.
• Address the professor respectfully in the salutation.
• Provide a clear and honest explanation for missing class.
• Politely request missed materials and express gratitude for assistance.

Effective Subject Line Tips

Crafting a Polite Salutation

• Addressing the Professor : Use the appropriate title and last name to show respect and formality.
• Avoiding Informal Language : Steer clear of casual language to ensure a respectful tone in your communication.
• Checking Spelling and Details : Double-check the spelling of the professor's name for accuracy and attention to detail.

Providing a Clear Explanation

Requesting Class Materials

• Clearly explain the reason for your absence in the email.
• This helps the professor understand your situation and context.
• Politely ask the professor for any missed materials or assignments.
• Requesting this shows your commitment to staying on track with the course.
• Offer to make up any missed in-class work.
• Demonstrating your willingness to catch up on missed work is essential for maintaining a good academic standing.

Expressing Gratitude

Frequently Asked Questions

How do i email my professor about missing class?, how do you email a student about missing class?, how to send an email to a professor about missing assignment?, how to email a professor about missing class for oversleeping?, can i use the same template for emailing my professor about missing class as i would for emailing a teacher about missing assignments.

Erik – Email, SEO, AI Expert Writer Erik is the strategist, the thinker, and the visionary. His role at Influenctor is pivotal in integrating SEO with AI-driven content strategies. With an extensive background in email marketing and a profound understanding of search engine algorithms, Erik develops innovative strategies that elevate our client’s online presence. His work ensures that our content is seen, felt, and remembered.

How to Write an Email to a Teacher About a Grade

How to Write a Solicitation Email

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Email template, what bee email templates will buzz up your marketing campaign.

Fascinated by email marketing? Discover how Bee Email Template is revolutionizing email design and taking campaigns to the next level.

• Bee Email Template offers a wide range of email templates and a drag-and-drop editor, making it easy to streamline the email design process.
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What Is Bee in Email?

Is bee email free, how do i use bee email templates in gmail, where can i get an email template.

Natali – Editor in Chief (Strategy and Mastery, AI Expert)  Natali, our Editor in Chief, is the driving force behind our content’s strategic direction. With a keen eye for detail and a deep understanding of market trends, Natali ensures that our content is top-notch and strategically aligned with our client’s goals. Her expertise in AI helps to seamlessly integrate advanced technology into our marketing strategies, pushing the boundaries of conventional marketing.

Ultimate Cleaning Services Email Template Guide

Navigating the digital landscape, our email template shines like polished silver, but there's more to it than meets the eye – find out why!

As we traverse the online world, we recognize the significance of creating email templates that stand out, much like finely polished silver. In the cleaning services sector, the template we use to engage with prospective clients holds equal importance to the actual services we offer.

From highlighting the benefits of outsourcing cleaning responsibilities to discussing customizable plans tailored to different businesses, our email template is a powerful tool in conveying the value of our services.

But there's more to it than that. Key Takeaways

• Using email templates for cleaning services can save time and improve outreach effectiveness.
• Personalizing emails and avoiding spam filters can increase the chances of getting a response.
• Creating unique and effective email templates can streamline the process of crafting emails.
• Engaging messages should be personalized, have attention-grabbing subject lines, and incorporate social proof and testimonials.

Benefits of Using Email Templates

Using email templates for marketing purposes not only saves time but also enhances the effectiveness of our outreach efforts. When it comes to our commercial cleaning services, email templates play a crucial role in our email marketing strategy.

These templates allow us to craft well-designed and compelling emails that resonate with potential customers. By utilizing cold email templates, we can personalize our outreach and avoid being filtered out by spam filters, ensuring that our messages reach our target audience. This personalized approach helps in building relationships and generating leads, unlike generic spam emails that are often disregarded.

Furthermore, email templates streamline the process of crafting emails for our email marketing campaign. They provide a consistent structure, ensuring that key information about our services is always included. This not only saves time for our sales reps but also allows for a more focused approach to reaching out to potential customers.

Additionally, the cost-effectiveness of using templates contributes to a more efficient outreach strategy, ultimately aiding in building trust and generating a favorable return on investment for our cleaning services. Unique and Effective Email Templates

Crafting unique and effective email templates is essential for maximizing the impact of our cleaning services marketing campaigns. When creating email templates for our professional cleaning company, we focus on unique strategies that engage our audience and drive lead generation.

Here are four key elements that make our email templates stand out in the competitive digital marketing landscape:

• Personalized Cold Emails : We craft personalized cold emails that are tailored to the specific needs and pain points of our target audience. This approach helps in building meaningful relationships and ensures that our emails aren't filtered out as spam.
• Compelling Email Subject Lines : Our email templates feature captivating subject lines that grab the recipient's attention and entice them to open the email. A well-crafted subject line is crucial for increasing open rates and driving email outreach success.
• Customer Success Stories : Including customer success stories in our email templates adds a compelling human touch to our outreach efforts. By showcasing real results and testimonials, we establish credibility and trust with potential clients.
• Result-Oriented Templates : Our email templates focus on showcasing the tangible results and benefits that our cleaning services can deliver. By highlighting the value we provide, we effectively communicate the benefits of choosing our services.

These elements play a crucial role in creating unique and effective email templates that drive successful email campaigns and contribute to our overall digital marketing strategy. Tips for Creating Engaging Messages

As we aim to further enhance the impact of our email templates, we turn our focus to the essential tips for creating engaging messages that resonate with our audience and drive meaningful interactions. Personalizing emails is crucial for connecting with potential clients on a deeper level. By addressing recipients by their names and tailoring content based on their interests, we can increase engagement and build stronger relationships. Crafting attention-grabbing subject lines is another key aspect of creating engaging messages. A compelling subject line piques interest and improves open rates, ultimately leading to more leads for your cleaning business. Additionally, incorporating social proof and testimonials in our emails can help build trust and credibility with our audience. Utilizing A/B testing and analytics allows us to optimize our email content and improve performance over time. Keeping emails concise, focused, and relevant is also important to maintain recipient interest and drive business growth.

Powerful Email Campaigns and Templates

When developing powerful email campaigns and templates, we focus on creating compelling content that resonates with our audience and drives meaningful interactions. To engage the audience, we emphasize the following:

• Personalization : Tailoring emails based on specific needs and preferences can capture customers' attention and lead to higher engagement.
• Effective Subject Lines : Crafting attention-grabbing subject lines is crucial in increasing open rates and gaining more leads.
• Segmentation and Targeting : Sending targeted emails to specific audience segments can be even more effective in generating revenue.
• Call to Action : Including a clear and compelling call to action that leads recipients to take the desired action is essential for the success of powerful email campaigns.

Strategies to Master Your Email Skills

To enhance your email skills, it's essential to tailor your templates to target specific cleaning service types and increase response rates. By customizing your email templates, you can effectively reach potential clients in various cleaning service niches, such as residential, commercial, or specialized cleaning. Incorporating attention to detail in your templates, such as using the recipient's name and addressing their specific needs, can significantly improve engagement and generate leads.

Additionally, including social proof, such as client testimonials or case studies, can build trust and credibility, increasing the likelihood of a positive response.

Implementing cutting-edge technology, such as interactive elements or personalized product photos, can further enhance the effectiveness of your email templates. Moreover, a clear call-to-action and providing a direct phone number can facilitate a seamless connection with potential clients, ultimately increasing response rates.

It's also vital to utilize statistics-based targeting and offer exclusive discounts or promotions to entice recipients and improve the return on investment in your email marketing efforts.

Mastering these strategies will empower you to create compelling email templates that yield impressive results. Frequently Asked Questions How Do You Write an Email to a Cleaning Company?

We write an email to a cleaning company by clearly stating our cleaning needs, such as frequency, type, and any specific requirements for the property. We also include any eco-friendly preferences or special instructions.

Then, we request a quote for the services, including pricing and availability. This ensures the cleaning company understands our needs and can provide accurate information for their services. How Do You Introduce a Cleaning Service?

Introducing a cleaning service involves showcasing our expertise and professionalism.

We focus on highlighting our unique value proposition and the benefits of choosing our services.

By clearly articulating how we can address their needs and provide exceptional results, we aim to capture their attention and build trust.

Our goal is to establish a strong and positive impression, setting the stage for a successful partnership. How Do I Write a Letter for a Cleaning Service Sample?

We write a compelling letter for a cleaning service sample by highlighting our expertise, addressing the client's specific needs, and offering a clear call to action. Our letter should convey professionalism, trustworthiness, and the value we bring to the client's life.

Personalizing the letter to the recipient and using a strong subject line will increase the likelihood of engagement. It's crucial to craft a message that resonates with the client's pain points and demonstrates our ability to provide a solution.

How Do I Write a Cleaning Service Proposal?

We write a cleaning service proposal by clearly outlining the scope of services.

We provide a detailed pricing breakdown.

We highlight our experience and unique selling points.

We showcase past successes with testimonials.

We ensure all terms and conditions, including payment terms and guarantees, are clearly defined.

Our proposal aims to be comprehensive and compelling, demonstrating our expertise and commitment to meeting the client's needs effectively. Conclusion

In conclusion, using email templates for your cleaning services business can save time and effort while still delivering a personalized and effective message to potential clients.

Just like a well-equipped cleaning team can transform a cluttered space into a pristine environment, a well-crafted email template can transform your outreach efforts and help you connect with your audience in a meaningful way.

So, don't underestimate the power of a carefully designed email template in reaching your business goals.

Crafting an Effective Internal Communication Email Template

Discover the game-changing impact of an Internal Communication Email Template and how it can revolutionize your team's communication strategy.

Hello everyone! Let’s delve into how incorporating an internal communication email template can greatly improve our daily routines.

Ever find yourself struggling to find the right words to convey important messages to your team? Well, this template could be the key to unlocking a more efficient and cohesive internal communication strategy.

But, before we dive into the nitty-gritty details, there are a few crucial aspects we need to consider. So, stick around to discover the ins and outs of maximizing the potential of this powerful tool. Key Takeaways

• Internal email templates are important for keeping employees informed, promoting engagement, and ensuring safety within a company.
• These templates streamline information delivery and boost employee engagement by providing clear and concise messages.
• Internal email templates allow for quick sharing of urgent updates and crisis communications, enabling anyone to edit and send communications.
• By maintaining consistency and readability across all employee messages, internal email templates help maintain a professional tone and avoid confusion or miscommunication.

Types of Internal Communication Messages

In internal communication, various types of messages play a vital role in keeping employees informed and engaged. These include newsletter updates, urgent alerts, company events, internal changes, and leadership messages.

The company newsletter serves as a versatile internal communication email template. It conveys essential information such as company updates, employee recognition, policy changes, and upcoming events.

Urgent alerts are another crucial internal email template . They are used for immediate communication by IT professionals or security personnel to ensure the prompt dissemination of critical information.

The company event email template provides details about various events like trainings or conferences, keeping employees informed about important gatherings.

Internal change email templates are employed by management to update staff on internal changes such as mergers or safety plans.

Lastly, the leadership message email template is utilized by leaders to communicate important messages, updates, and goals to employees, ensuring transparency and alignment.

Understanding the significance of these internal communication message types is essential for effective employee communication and engagement. Additionally, employee feedback options, such as surveys and recognition or appreciation messages, further enhance the effectiveness of internal communication. Importance of Internal Email Templates

After exploring the various types of internal communication messages, it becomes evident that internal email templates play a crucial role in ensuring effective and efficient communication within an organization.

The importance of internal email templates can't be overstated. They're essential for keeping company employees informed, promoting employee engagement, and ensuring employee safety.

Internal email templates streamline information delivery, boosting employee engagement by providing consistent and easily accessible updates. They also play a vital role in employee safety by enabling quick sharing of urgent updates and crisis communications.

Additionally, these templates allow for a flexible workforce, as anyone can easily edit and send communications, ensuring that important messages reach the right people at the right time.

Furthermore, the use of internal email templates helps maintain consistency and readability across all employee messages, ultimately contributing to effective communication within the organization. Reusable templates can be fine-tuned to increase effectiveness and save time, making them an invaluable tool for any organization looking to enhance its internal communication efforts. Best Practices for Internal Email Communication

To ensure effective internal email communication, it is essential to establish clear guidelines and best practices for crafting and delivering messages. By following best practices, we can ensure that our internal emails are engaging, informative, and aligned with company values. Here are some best practices for internal email communication:

Examples of Internal Email Templates

Here are some practical internal email templates that our team has found to be effective in various communication scenarios within our organization.

• Employee Welcome Email Template: This template is used to welcome new employees to the company. It includes a warm introduction, essential information about the company, and details about the employee's first day.
• Weekly Newsletter Email Template: Our company uses this template to keep employees informed about important updates, events, and achievements. It typically includes sections such as company news, upcoming events, employee recognition, and a spotlight on a team or individual.
• Meeting Reminder Email Template: When scheduling meetings, this template is handy for sending out reminders. It includes the meeting agenda, date, time, and location, ensuring all participants are well-prepared.
• Policy Update Email Template: This template provides clear and concise information about any changes in company policies. It outlines the updated policy, the reasons for the change, and any actions employees need to take.
• Engagement Survey Email Template: Our employee engagement survey template is designed to encourage maximum participation. It explains the purpose of the survey, assures anonymity, and emphasizes the importance of honest feedback.
• Catchy Email Subject Lines: Engaging subject lines are essential. Some of our successful examples include 'Don't Miss Out: Important Update Inside' and 'Join Us for an Exciting Event Next Week!'

These internal email templates have proven to be effective tools for clear and efficient communication within our organization. Employee Newsletter Template Ideas

What are some effective employee newsletter template ideas that can enhance internal communication and engagement within our organization? Employee newsletters are a powerful tool for sharing company updates, employee recognition, policy changes, and upcoming events. Utilizing customizable templates within ContactMonkey's email template builder can cater to various types of information and audience, ultimately enhancing internal communication. Below are some employee newsletter template ideas that can be incorporated to streamline communication and boost employee engagement:

These templates support effective and consistent messaging within the organization, covering a wide range of communication purposes such as employee recognition, leadership messages, training and development, company culture, wellness and health, diversity and inclusion, and more. Incorporating these ideas into newsletter design can significantly improve internal communication and employee engagement. Frequently Asked Questions How Do You Write an Internal Communication Email?

We write internal communication emails by crafting clear, concise messages that convey important information. Our goal is to engage our colleagues and ensure that the message is easily understood.

We use an active voice and incorporate relevant details to maintain interest. By focusing on clarity and relevance, our emails effectively communicate important information to our team in a professional and engaging manner. How Do You Email to Inform Staff of Changes?

We inform staff of changes through clear, concise emails. We outline the changes, their impact, and any actions required.

Our emails are timely and transparent to minimize uncertainty. We encourage feedback and questions to ensure everyone understands.

Our goal is to keep everyone informed and engaged throughout the change process. What Are the 4 Types of Internal Communication?

We've got the 4 types of internal communication covered:

• Announcement emails for company updates and new products
• Alert emails for urgent updates
• Leadership messages for operations and wins
• Change management communication for transitions

These templates are essential for keeping everyone in the loop and maintaining a cohesive workplace. Each type serves a unique purpose, ensuring that our communication is effective and timely. How Do You Write an Email Requesting Information From an Internal Team in the Organization?

We typically write an email requesting information from an internal team by following a specific structure:

• Start with a clear subject line and professional greeting.
• Clearly state the purpose of the request and provide any necessary context.
• Include a specific call to action, outlining the information needed.
• Conclude with a polite closing expressing appreciation.
• Provide contact information for follow-up questions.

This structure ensures that our email is concise, professional, and easy to understand. It helps the recipient quickly grasp the purpose of the email and provide the requested information efficiently. Conclusion

In conclusion, the Internal Communication Email Template is the glue that holds our organization together, like a well-oiled machine.

By utilizing these templates, we can ensure that our internal communication is efficient, consistent, and impactful.

Let's continue to harness the power of these templates to keep our team connected and informed, like a well-choreographed dance, leading to a more cohesive and successful organization.

Affiliate disclaimer

As an affiliate, we may earn a commission from qualifying purchases. We get commissions for purchases made through links on this website from Amazon and other third parties.

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How to Email a Professor: 11 Tips from Real Professors

#scribendiinc

Written by  Jes D.A .

Email etiquette is a common struggle for students. It's important to nail down, though, because the professors on the other end of your emails are etiquette professionals. And while that's a little more than intimidating, it also means that we can go directly to the source—real-life professors!—to learn how to email a professor.

The professors we contacted gave comprehensive responses full of wonderful and thoughtful feedback that will help students write better emails. Many themes recurred, and it was often easy to tell that the professors had strong feelings about certain etiquette matters.

From tips on salutations to content and everything in between, these professors have provided advice to help you with emailing your professors based on real-life scenarios.

They've seen the worst of your emails; they've seen the best of your emails. So what's the takeaway?

1. Have a firm grasp of the English language

It's important to be self-aware when you're composing an email. If you have a firm grasp of the English language, you should be able to write a grammatically correct email in which everything is spelled appropriately, the word choice is academic, and the tone is appropriate.

However, the English language is tricky, and nailing down the minute details can be difficult. If you struggle with grammar or tend to overlook errors, it will be difficult to communicate professionally with your professor. As such, you may wish to have your writing proofread to ensure that your email is completely error-free.

Dr. Brandon Gilroyed, an anaerobic digestion and biofuel research assistant professor at the University of Guelph Ridgetown Campus , notes the importance of proper spelling and grammar when emailing a professor: "I have seen plenty of emails written entirely in lowercase and without any punctuation, likely because the message was written on a smartphone."

While writing on your phone might be more convenient, Dr. Gilroyed states that it still denotes poor etiquette. "It is difficult to take the sender of a message riddled with spelling and grammatical errors seriously," he says.

Dr. Ted Vokes, an adjunct faculty member in the Department of Psychology at the University of Windsor , has taught more than 100 courses, between the Department of Psychology and the Odette School of Business. So he understands the difference between a well-written and poorly written email. He says, "If it's worth sending the email, it's worth reading over before one sends it. I really want to help students, but if I can't understand the question, I am at a loss as to how to help."

2. Look over your email address

Here's another tip where self-awareness is key. Email using your student email address, if you have one. If you don't or you can't use it for some reason, be very conscious about what your private email address is communicating to your professor. I had to change the email address here for privacy reasons, but I can tell you that Dr. M.J. Toswell, a professor in the Department of English at Western University , noted that she once received an email sent from an account as unprofessional as "[email protected]," which is her "best example of a bad email account." Agreed!

Clearly, an email address like this doesn't send a professional message to your professor, and etiquette is all about professionalism. However, there's an even bigger problem with using private email accounts: spam filters. Dr. Toswell recounts:

My all-time favorite was a sequence from last year, on a Friday evening. The first email at 8 p.m. asked me whether an assignment was really due online on Monday night. The second email at 9 p.m. asked why I hadn't answered the first email yet. Both were addressed "Hey" and sent from a private email address that landed in my spam so I didn't see them until Saturday morning, and nearly deleted them because the subject line was blank too.

So the best-case scenario is that you lose that much-needed professionalism, and the worst-case scenario is that your email winds up unread. Be very aware of the email address you use to email a professor, and carefully consider what it might be communicating.

3. Check the syllabus before you start emailing

Most of the professors noted that students often already have the information they're seeking before they send an email. Dr. Toswell emphasizes that her "biggest woes" are related to the importance of checking the information that's already available to you before you start sending emails.

She notes that students often ask where or when exams are, what content is included on exams, or even to be exempt from exams, all just hours before an exam is set to begin. Dr. Toswell says, "It's hard to explain politely that the course materials, the syllabus, and my in-class discussions have covered these issues, and they should look at the website."

She advises, "Before shooting off that email, it can never hurt to read carefully over the syllabus to see if the information is included there." This will ensure you won't come across as inattentive or lazy to your professors, which will not give the best impression if you're asking a question or requesting a favor. Dr. Jones also hints that checking the syllabus also applies to salutations: "Often the syllabus will give the professor's preferred form of address." On that note . . .

4. Overthink the salutation

Since the salutation of an email is usually only a couple of words, it's easy to overlook. However, the salutation requires careful consideration, especially since it's the first line of your email.

First, make sure you include one! "I have to say that the lack of any salutation (launching right into 'I want . . .' or 'Where is . . .' or 'Can I . . .') . . . is the quickest way to get my back up before I even read the body of the message," Dr. Jones states. Some kind of greeting comes off as more friendly, polite, and professional.

Dr. Gilroyed notes that it's common to get emails that are too casual, beginning simply with "Hey." Dr. Jan Plug, Associate Professor and Director of the Centre for the Study of Theory and Criticism at Western University, agrees that students should avoid addressing their professors this way. He states, "Of course, all of this depends on how well the student knows the professor, but when starting a conversation, a bit too much formality might not be too much." He suggests using a simple "Dear" or "Hello" instead. "Things may get more familiar over time, but you really can't go wrong starting off in this way."

Dr. Vokes notes that a casual greeting, though, can be appropriate in some situations. Consider how well you know the professor. If you've already corresponded with this professor through email and in class, you may wish to use a more casual greeting. Dr. Vokes states, "I'm totally fine with 'Hi Dr. Vokes.' I set a casual tone in class, so I'm pleased when students feel comfortable to ask questions via email or in person in this manner."

He notes that there's a fine line, though: "What I never appreciate is something like 'Hey! Is there class tonight?' Once I even had a student send me an email which said, 'Hey, dude . . . do we have to come to class today?' (it was snowing out)." He suggests that it doesn't give the best first impression to receive an email that begins, "Hi Ted." Dr. Jones agrees: "I've often had emails starting 'Hey' or 'Yo!' or 'Dude!' This is fine for friends but not appropriate for an email to your professor."

5. Address your professor appropriately

The way you address your professor communicates something both about you and about the person you're emailing, so it needs attention. Dr. Jones notes that your email "requires a formal salutation and a recognition of the professor's professional status (and your own!)."

In addition, Dr. Plug says that "students can tend to be too familiar in their email style too quickly." You need to address your professor correctly, of course, carefully considering his or her title. If your professor has a doctorate, he or she might not want to be called "Professor." Similarly, he or she might not appreciate a "Mr." or "Mrs." and might prefer being addressed as "Professor."

It's also best to avoid gendered addresses. The female professors contacted often cited taking issue with the address of "Mrs." Dr. Jones states it is "a particularly irritating salutation because it makes assumptions about my marital status and gender role." Similarly, Dr. Toswell notes that she hates being called Mrs. Toswell so much, "it's visceral." That's definitely not the kind of reaction you want to garner from a professor!

In the same way, addresses like "Sir" can come across as unprofessional in emails to your professor. "I often get 'Sir,' which is fine, but it clearly conveys to profs that you still think you are in high school," Dr. Vokes notes.

Dr. Vokes does say, however, that he understands how addressing professors appropriately is confusing to students: "Not all professors are doctors . . . and not all doctors who teach are professors . . . . I'm sessional, but because I've been made an adjunct, both are accurate. Then, of course, senior graduate students who teach are neither, and 'Mr.' or 'Ms.' is appropriate." It's confusing, but that also means that, when you get it right, your professors will both notice and appreciate your time and effort in addressing them correctly.

6. Err on the side of being too formal

In addition, spelling the professor's email address correctly is vital. Dr. Jones states, "Because my last name is common, I've even had emails meant for another professor altogether," so make sure you check that you have the appropriate address.

On actually using your professor's name in the email, Dr. Gilroyed notes that greeting a professor by his or her first name is fine if it's agreed upon in advance, but doing so otherwise is improper email etiquette. He says, "The first email communication between student and professor is not a good time to begin using the first name."

When in doubt, Dr. Jones notes that professors will tell you outright if they prefer to be addressed by their first name. If you're still unsure, she advises that "the more formal choice of salutation will never offend, and then you can be corrected (it's easier to say, 'Please call me Bob' than it is to say, 'Um, I'd rather you didn't call me Bob')."

Dr. Plug also notes that, after the first email, you can begin to follow the professor's lead, and Dr. Jones agrees. In my original email to Dr. Jones, I addressed her as "Dr. Jones," safely choosing a more formal address. After she signed off as "Manina" in her reply, it was safe to assume I could henceforth address her as "Manina," which I did in my subsequent emails. She took note of this in returning tips to me, so it actually works! Reading signs carefully will help you to choose the correct address.

7. Provide enough background information

When emailing professors, you have to remember that they receive tons of emails every day. These emails come from different students in different classes, sometimes in different faculties, or even from different campuses.

When you email your professor and don't identify yourself properly, your professor might have trouble placing you. Being remembered when you're just one student in a huge class is an even greater concern if you have a common name. Dr. Gilroyed notes that "in larger classes, there might be three students named Matthew or five students named Jessica."

Dr. Jones similarly states that she sometimes teaches many big classes in the same semester and that knowing the name of every student is difficult. That doesn't even include problems across different classes or sections! So it's imperative that you place yourself exactly and fully. Including your first and last name, class, class time and day, and section number will help a professor to place you correctly. Dr. Jones notes that you can also provide context in terms of continuing a previous conversation or building on a topic you've already discussed in person.

In addition, you have to provide background information in terms of the actual topic at hand. Dr. Gilroyed says, "Students often write emails in which they immediately focus on a very specific topic or detail without providing any context or preamble. While the content of the message may be perfectly clear to the student, a professor who has dozens or hundreds of students may need more information to understand the scope of the student's query." He also notes that fully explaining a situation is "better than assuming your professor will know or remember every detail immediately."

8. Note the difference between being casual and being careless

If you've already emailed and spoken to your professor and have established a more casual correspondence, your messages might read awkwardly if they're too formal. Professors encourage being casual in this case. However, it's vital to note the difference between being casual and being careless.

You should never resort to texting language. Obviously, it's unprofessional. Dr. Gilroyed notes, "Use of this kind of language communicates to me that a student doesn't wish to spend the time to construct a proper message, yet they will often want me to spend my time reading the message and then doing something for them."

Similarly, Dr. Jones says that it's inappropriate to use short forms and emoticons. This also means the difference between correctly written English and emails riddled with typos. Dr. Vokes comments that, after a respectful salutation, "clear and respectfully written information in the body of the email needs to follow." There's a difference between a casually written message and an incorrect and careless one.

There's also a difference between being casual and being careless in terms of content. Your professor does not want to know too much information; even if he or she is friendly with you, some talk should be reserved for friends only. For example, Dr. Jones notes that she receives emails from students offering excuses for missing class that simply give too much information. "I don't need to know that a student's friends threw him a birthday party and he's hung over and wants to write a make-up test, or that she's decided to take a long weekend, or was stuck in traffic," she says.

9. Don't ask the dreaded question

Though this tip isn't directly related to email etiquette, it's been included because it was mentioned by multiple professors without prompting and it does concern the content of your email. Several professors noted a certain question they're commonly asked that drives them absolutely nuts. Students who miss class will often ask, "Did I miss anything in class on Monday?" Dr. Plug says, "I always want to say, 'No, we did absolutely nothing, as usual.'"

Dr. Jones notes that the same question is "the great bane of all professors." She offers this poem that tackles the subject. Why is it such a terrible question, though, and what makes it so inappropriate? Professor Jones offers an answer:

First, it's insulting to imply that the content of any class might not have been important, or that it can be recapped in a short email—and second, it's not the professor's responsibility to offer multiple iterations of the class. If you miss a class without a legitimate reason, it's your responsibility to arrange for access to notes from another student and/or find out what was covered.

Clearly, it's best to avoid this question!

10. Acknowledge your gratitude

Before you sign off, it's important that you include a valediction—that is, a complimentary farewell. Dr. Jones notes the importance of a valediction in proper email etiquette, even if it's just a quick statement like "Thanks for your help!" She says, "It does pay to acknowledge that if you're asking for something (even if it's just information) that your professor deserves some recognition of his/her time and trouble."

Instead of launching directly into what it is you want to request from your professor, you can acknowledge your gratitude or how busy he or she is. Doing so is a nice little way to recognize the professor's efforts in replying to your emails, and the gesture will be appreciated. Dr. Jones provides an example of an effective valediction: "Try something like 'I know you're busy, but I'm hoping you'll be able to make some time to meet and go over my answers on the quiz.'"

It might seem like a small or insignificant note, but it can definitely help your email to be received in a positive light and paint you favorably, especially amongst a slew of emails that don't include valedictions. Dr. Vokes notes, "From research, we know that first impressions very much affect a person's desire to be of assistance." If you make a good first impression, your professor will be more likely to help you, or, at the very least, they will be happier to help you.

11. Carefully consider your signoff

Dr. Gilroyed states, "Every email to a professor should adhere to the standard construct of a letter, which includes an opening salutation, the body of the message, and an appropriate signoff." That's why using an improper signoff, or no signoff at all, is bad email etiquette and should be avoided. A simple signoff is fine; try to balance being casual and professional.

You can also use your signoff to further distinguish yourself among a sea of students. Dr. Gilroyed notes that students should sign off "with an appropriate closing salutation and then a full name." Again, professors receive many emails every day. Some are without signoffs, and some use only first names. Including your full name will help your professor recognize and identify you quickly and easily.

Putting It into Practice

Okay, now that we have a list of email etiquette tips from real professors, how about putting them into practice? Here's an example of an excellent email to a professor:

An email isn't just a piece of correspondence. It's an exercise in communicating well, and you're judged by it. Using this advice from real professors about how to email a professor, you can be judged favorably. Dr. Gilroyed says, "I cannot speak for all professors, but I certainly take notice when I receive a well-constructed email from a student. It shows me that they care enough to put in the effort to compose a proper message and they respect my time."

Even better, you can use emailing a professor to your advantage by asking genuine and intellectual questions. As Dr. Toswell explains, "Don't use up what I think of as your email currency (there's only so much bandwidth in my brain for one student and her questions unless they genuinely engaged with the course material) on bad inquiries." What's more, you can use these questions to form a bond with your professors. Dr. Toswell further says, "Email in order to establish a connection, and make it a solid one." If your email follows these tips, you'll no doubt be able to establish a connection that lasts through university and beyond.

Special thanks to all the professors who shared their email etiquette tips with us for this article. Your time and insights are much appreciated!

Image source: Nosnibor137/BigStockPhoto.com

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How to Write an Email Requesting Your Professor to Accept a Late Assignment

In this blog post we will look at how you can write an email requesting a deadline extension, some tips and tricks to ensure you sound polite and professional and finally a sample email that you can just use. So let us jump in.

Shiva Prabhakaran

Requesting an extension as a student is something we all dread but if the situation demands it then you have to pull up your socks and do it.

And in this blog post we will look at how you can write an email requesting a deadline extension, some tips and tricks to ensure you sound polite and professional and finally a sample email that you can just use. So let us jump in.

Tips to Remember

Be polite with your wording since you do not want to upset your professor and also stay honest with your reasoning.

Take responsibility for being unable to submit assignments on time. There is no harm in stating your reason for delay and moving forward rather than shifting blame elsewhere.

Apologize for inconvenience caused due to the late submission of your assignment and clearly state that you are willing to make up for it.

Best Practices

Get to the point without a lot of fluff, your professor might actually appreciate the fact that you are straight with him about your academic concerns and weakness.

Clear state proposed dates to avoid any confusion and assure him that there will be no drop in the quality of submission.

Keep communication lines open so that your professor is able to contact in case of clarifications or change in planes.

Sample Late Assignment Acceptance Request Email

Subject: Requesting Assignment Submission Date Extension to [Date]

Dear [Recipient’s Name],

Hope this email finds you well. I am writing to possibly get an extension on my assignment submission date because [Briefly explain the challenges and the reason for the delay].

By my estimate, I should be able to submit the assignment by [New Proposed Date] while ensuring that the quality of the submission is not compromised.

I completely understand the importance of timely submission and regret being unable to meet that deadline. I apologize for the inconvenience and confusion my delay might have caused, and I will work hard to ensure that this is not repeated.

I am fully committed to holding to my new proposed deadline and striving towards a high-quality output that I am proud of. In the meantime, if you have any queries on the matter, feel free to let me know on [Your Email ID].

Thanks for your flexibility and consideration in this matter. I look forward to hearing from you soon.

[Your Name]

Now that you have learned how to ask for an assignment submission extension via email, you should be a lot more confident about your email or communication capabilities. Thanks for reading.

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Emailing your Professor About a Late Assignment: Here’s What You Need to Know

Academic assignments count toward the total marks needed to pass a course. That’s why, whether, in high school or university, you must submit the assignment before the deadline to get the grade. But what if you are late in submitting your assignment?

According to a survey report,  75% of students claimed they faced consequences for late assignment submission  and accepted they were procrastinators. That also includes the missed paper deadline while doing research.

So, how do you communicate with your professor about a late submission in a way that will hopefully avoid academic penalties?

This article will help you write an email about your late assignment.

Table of Contents

Why Should You Write a Late Assignment Submission Email to Your Professor?

You need to inform your professor about a late submission before the assignment deadline. That might help you avoid losing marks. Since the course assignment’s marks adds to the grand total, you can’t afford to lose that grade just because of a late submission.

So, here are the reasons why you should write a late assignment submission email to your professor.

To Tell the Professor About Your Late Assignment Submission

Your professor won’t know that your assignment is going to be late if you don’t inform them. This lack of knowledge will certainly affect your grade. So, writing an email for late assignments must be a priority.

Some professors are generous and might accept your apology letter. But again, you must first tell them by writing an email correctly. Even the kindest professor will probably never give you some leeway if you don’t inform them about the situation first.

On the other hand, some professors are not as gracious and might penalize you even if you tell them you will be submitting your work late. So, the situation also depends on your luck and the faculty you are studying in.

To Explain Why You Will Be Submitting a Late Assignment

Another reason you should email your professor about turning in the assignment late is to give a reasonable excuse. Those reasons could be:

• You were admitted to a hospital.
• You had an emergency.
• There was a power outage, and you lost your internet connection.

However, it’s better if you attach proof with the excuse. Why?

A report indicates that  70% of American students make fraudulent claims  when submitting late assignments. So, be an honest student and never make a false statement for marks.

To Request a Deadline Extension

Some assignments require extensive research, and you might not complete them within the given time frame. That’s when you need to write an email to request an extension of the assignment deadline.

You must remember that professors will only accept deadline extension requests that are sound. They also know the scope of an assignment and might decline your request if the assignment doesn’t require that much research.

So, add assignment extension excuses in your email if they are relevant. For example:

• Computer crashed
• Family emergency
• Job interview

That way, your professor might extend the assignment submission deadline.

To Apologize for The Late Submission of Assignments

Most students submit their assignments on time and get the deserved reward. However, some students submit their assignments late and don’t inform the professor about the late assignment.

Students also don’t tell the class representative (CR) about the late submission and lose marks at the end. Therefore, the best way is to sincerely apologize to your professor and accept responsibility for your mistake.

That will help you stay positive while your professor goes through your email. However, an apology letter is not enough. You must know how to write an email for late assignments appropriately.

How Do You Send an Email Regarding Your Late Assignment?

You couldn’t complete your assignment on time, and now it’s the last moment. Have you left it too late?

When you complete an assignment, you must check that you have done the following:

• Proofread the text for errors
• Formatted it properly
• Included relevant attachments
• Referenced it properly

Your professor has laid out the requirements for submitting an assignment. But now, you are afraid of facing the consequences of a late assignment submission. What can you do?

Firstly, you must keep your nerve. Since the due date is today, you can’t really do anything except write an email to your professor and throw yourself on his or her mercy.

But if you are feeling stressed and facing writer’s block, you might be unsure of how to structure your mail. What should be included?

Correct Email Address

Writing the correct email is the first and most basic element. Most teachers use their academic email addresses to communicate with the class. Therefore, you must write the correct teacher’s email in the “To” section.

Remember that finding the teacher’s email is not simple, especially if your institute has no student portal. In that case, consult your CR or academic department and get the correct email address.

Subject Line

The subject line of an email is important. Unfortunately, many people write something vague or confusing, resulting in either a delayed or non-response.

The recipient of your email, your teacher, expects to receive emails from students correctly. That’s why the email’s subject is the beginning of your email and must be written with clear focus.

But what to write on in the subject line?

Typically, the subject contains the purpose of the email. That should give you a fair idea of what to include.

Since we are talking about late assignments, you should probably write a title like this:

Application for Late Assignment Submission

This subject line will prepare your teacher for the fact that you are going to submit your assignment late and will explain why. Sometimes students face unavoidable delays such as:

• Emergency with a family member
• No internet service

So, you must write this subject in the email and prepare your teacher for what is about to come.

Request for Deadline Extension

You need to back up a deadline extension request with a solid reason. For example, students require deadline extensions when they can’t complete the assignment on time. You can request your professor to extend the deadline in such a situation.

Some assignments need a lot of research, but they have tight deadlines. So, you can also email your professor and ask for an extension if you can’t complete the assignment by the due date.

Remember to write to your professor requesting a deadline extension several days before the due date. That’s a good policy and might convince your teacher that you deserve an extension.

Apology for Submitting the Assignment Late

This subject part means you submitted the assignment late, and now you are apologizing for that. Remember that a sincere apology often works, depending of course on the kind of professor who is supervising your work.  

So, apologize for the late submission, as it shows you are willing to take responsibility for the situation. Once you send the email, remain calm and hope for the best.

Some students face writer’s block and can’t start writing an email. That’s why we recommend you follow this structure:

• Begin with a proper salutation like “Dear Sir/Madam.”
• Start with your name, student ID, class, and section information.
• Inform the professor about your situation and explain why your assignment is going to be late.
• Provide a solid excuse.
• Attach proofs, for example, a doctor’s note or a job application if you went for an interview.
• Apologizing properly will at least get you partial credit.

The body of the email must include all the relevant factors that caused the late assignment submission. You must also write a sincere apology so your teacher understands that you accept responsibility for the situation.

Include the dates you will be able to submit your assignment. That will help you prepare for the next assignment. After that, give your best regards when closing the email.

Your learning institution also encourages you to apologize to your teacher for presenting a late assignment. Once you are done writing the email, send warm regards and check the email again before sending it.

Things to Consider While Writing a Late Assignment Email

To recap, here are four things to remember when writing an email about a late assignment:

Write to the Correct Email Address

Many students fail to inform their professors about their late assignments despite sending an email. Why?

Their email either gets delivered to the wrong recipient or is never delivered. That happens when you use an incorrect email address. Therefore, always make sure to use your teacher’s correct email address.

Write the Subject Title Correctly

The subject line matters a lot, especially if you are requesting a favor from someone. So, carefully analyze the situation and write a clear subject heading. A good email subject line might lighten your teacher’s mood, and they might favor you.

Keep it Short

Your teacher doesn’t have all day to read your email. So, ensure you write a brief email with a  maximum of 3-4 sentences  and avoid irrelevant details. Your teacher might want to call you and communicate in person so that you can explain yourself.

If things are quite serious and you can’t attend the meeting, explain why you didn’t meet the deadline in the email.

Be Polite and Regretful

Your writing style must be polite and regretful because you have made a mistake. You must also end on a polite note so that your teacher will remember your request.

Things to Avoid When Writing a Late Assignment Email

You should avoid the following four things when writing an email for a late assignment.

Familiar Tone

The recipient of this email is your teacher, not your buddy. Therefore, avoid using a familiar tone as it can worsen the situation. You must also provide a valid reason in a professional manner.

Many students who don’t take the teacher-student relationship seriously write informal emails to their professors. They might not know their professor’s reaction. However, their professor might take note of the student’s ID and might penalize them later in some way.

These kinds of emails might also give spurious reasons for late submission like:

• My dog ate my assignment.
• My siblings burned the assignment.
• I forgot that I had to submit the assignment.

This sort of approach and writing style might create unforeseen problems for you in your academic career in the future.

Most teachers are busy during the week and don’t have time to read a long letter or email. So, if you send a long email explaining why you submitted the assignment after the due date, your teacher might simply not read your email.

Students who struggle with writing emails usually write long stories when explaining why they couldn’t submit their assignments on the due date. That’s why they don’t get a new deadline or credit for the late assignment.

Blaming others for your mistake is a sign of immaturity. Even if you are sincerely apologetic but blame someone else for the late paper submission, your teacher might penalize you.

When you blame others, your teacher starts keeping an eye on you. That makes your future academic career more difficult, so accept your mistake and take responsibility. That will help you be more mature in the future.

How Do You Ask a Professor If You Can Submit a Late Assignment?

You must write an email to your professor and inform them that your assignment will be late. Remember to give a genuine reason and submit quality work once your request is approved.

How Do I Apologize to My Professor for the Late Work?

Write an apologetic email to your professor and give a valid reason why you submitted your work late.

Final Words

Always write a professional email to your professor about your late submission or when requesting an extension to your deadline. This email will give your professor a positive impression of you as a student. As a result, you might be eligible to get credit for your late assignment.

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• Learning Tips
• Exam Guides
• School Life

Late Assignment Email: Examples and Professor Escape Tips

• by Joseph Kenas
• January 18, 2024
• Professors and Faculty

Late assignment emails are ways that students use to communicate to their professors on issues of late assignments. Here are top late assignment examples and tips to get away with a late assignment

Students getting late with assignments is a common thing in school today, and it is good to find a way to save face and earn a grade. And nothing hacks the situation better than an email to the professor.

These are not just normal emails and there are specifications that students need to follow when communicating to the lecturer on late assignments.

Be intentional when writing to your instructor. Therefore, before we delve into the examples of emails you can write to your professor when you are late, let us first check some of the reasons that may necessitate such action.

Why Write a Late Assignment Email to your Professor?

The following are some of the reasons why students write late assignment emails to their professors:

1. To Inform the Professor That you Will Submit the Assignment Late

Students who are unable to finish their assignments on time write to professors to inform them that their assignments will be late.

It is important to inform professors in advance that you will not submit your assignment as per the deadline rather than submitting it with no notice. 

2. Explaining why you will be Late

Some students are held up by unavoidable circumstances that hinder them from completing their assignments on time.

When the student is ill or his parents or guardians are, balancing time between taking care of parents, doing household chores, and doing their assignments is hard.

These students write to their instructors informing them that they may miss the assignment deadline

3. Requesting for An Extension

Students who can’t finish their assignments on time write to their instructors requesting additional time to complete their assignments.

This email should explain the reasons as to why they were unable to meet the set deadline, their assignment progress, and the time that they need to complete the assignment.

Students who request deadlines to have more time for conducting research and eventually submitting quality work are mostly known by professors and get their requests granted. 

4. Apologizing for Late Assignments

Professors hate it when students hand in their work late. It is, therefore, good if students write emails to their professors apologizing for late assignment submissions.

An apology email should be written in a sincere most manner. This can help avoid harsh penalties and earn leniency from your professor.

Professors are always understanding and will listen to your concerns provided you don’t have a record of being irresponsible. An apology email should have believable reasons as to why your assignment is late.

It should also have the apology directed to the instructor and a promise that you made a mistake and it will never be repeated. 

How to Write a Late Assignment Email

In our guide on how to write an email to a professor , we guided you on the steps to take and the reasons that can necessitate it. However, emails on lateness are different.

Late assignment emails have become common among students today. Most people are familiar with emails but not very good with writing late emails.

Below is how one should write a late assignment email to your professor.

On the “To” part write the email address of your professor.

Always confirm that you have the correct email address to avoid sending your email to a different person. 

On the subject part of the email write the reason why you are sending the email. The reasons can be?

• Application letter for late assignment submission. This can be due to the need for more time for research or if the student forgot submitting homework or did not remember when the assignment was due.
• Apology letter for late assignment submission. This is a direct apology to the professor for late assignment submissions, a regret for any inconvenience caused, and a promise to change.
• Request for a deadline extension. This is mostly written by students who have not done the assignment due to unavoidable circumstances.

Still, on the subject part, include your name and personal information that will help the professor identify you.

On the body part of your email explain why you are writing the email. Begin with a salutation that is “Dear sir/madam.”

Now explain yourself in simple terms and make the professor understand why you are submitting your assignment late. You can borrow an example from a list of excuses for a late assignment that I have created from my interactions with students.

End it with a polite closure. Most students use “sincere apologies and regards.” Insert your name or your school registration number at the end.

Examples of Late Assignment Emails

1. an example of a late submission apology.

2. Deadline Extension Email example

Tips when Writing a Late Assignment Email

There are several things you should do and not do when writing a late assignment email.

Keep it brief

Never write a long letter. Go straight to the point. Explain yourself in 6-7 sentences. Anything more than that will be too big. Remember the professor has limited time.

Use the Correct Email

Make sure that the email of your professor is correct. You can check it on the syllabus where they provide it or on the official website of the institution.

This is very crucial. You have done a mistake and you should address the professor in the right manner. Use the full name of the professor.

Also, use Dear sir/madam at the beginning. Mind the tome of the language you use. Be sorry. End your email with a complimentary close too.

Fill in the subject part of the email correctly

This is where you write what your email is all about. Use statements such as “late assignment submission” or “missed paper deadline. Write your name too and your personal information too for easy identification. 

• If you need a deadline extension, ask for permission to meet up and set another due date for your assignment.
• Always apologize for your lateness and express regrets for not completing your assignment on time. 

The Don’ts

Avoid a friendly language.

Even if you are friends with the professor write your email in an official language. If you use too much informal language, the teacher may ignore your email and this becomes a waste of time.

Avoid Long Emails

Do not write a lot of information. You are likely to distort the message. Some professors do not like such long emails because, in the first place, they know the disadvantages of late homework to the rest of the class.

When you lie and investigations reveal you lied, you will be in for severe penalties. Always be sincere with your explanation of what led to late submission.

Do not Shift Blames

Take responsibility for submitting the assignment late. Don’t blame the professor or the institution. 

What to Write to your Professor

In most cases, instructors provide you with a guide for sending assignments through emails. In these cases, follow the instructions fully.

When there are no instructions provided, on the subject part write the course name, course code, the title of the assignment, and your details.

On the body part of the professor begin with a proper email greeting and explain briefly what you have sent. Attach the assignment file and send.

Joseph is a freelance journalist and a part-time writer with a particular interest in the gig economy. He writes about schooling, college life, and changing trends in education. When not writing, Joseph is hiking or playing chess.

How to Write a Professional Email: "I missed class" example

• How to write a email letter of recommendation
• How to email a research professor
• "I missed class" example
• "Help on lecture information" example
• Greet the instructor in a profession way
• Look at the syllabus, This is the go to guide for what you missed in the lecture
• Give a BRIEF description as to why you missed class
• Ask can you come to office hours for help
• If that is not acceptable
• Ask for the Grad assistants information or a reliable student for the notes
• Apologize for missing class
• Greet the instructor as your friend
• Ignore the syllabus
• Tell the instructor to give you anything, this includes course work and excused absences. Instead, try asking
• Emailing the instructor constantly

Dear Professor Williams,

I was unable to attend Biology class yesterday (Wednesday, August 30) due to being under the weather. I understand from a classmate that a handout regarding the next lab assignment was distributed. The syllabus indicates that your office hours are between 1:00-3:00pm on Friday. Would you be available in your office this Friday so I can receive the lab assignment and ask for clarification on the material presented in class? I appreciate your time and look forward to speaking with you soon.

Biology 242 Section 003

Sorry I missed some of your Biology classes but I was sick with a stomach ache for the last two weeks. Yeah, sucked to be me L. I hope this doesn’t mess with my grade too much cause it wasn’t my fault that I was sick. They should give us better food at school. I don’t have a doctor’s note because I was just taking over the counter stuff and didn’t need a prescription for them. I feel a lot better and should be back real soon. Just dropping a line to let you know. Hope I didn’t miss too much.

Thanks, Anna

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Sample Email To Professor About Missing Exam

Most of us have been there at some point in our college education. You try to manage various activities to the best of your abilities but something unexpected comes up.

It’s not easy but you’re left with no choice but to forgo one task in order to attend to something else.

And since most professors do not take attendance, you may choose to miss a class to attend to much more urgent tasks. Unfortunately, this sometimes results in missed tests and other forms of assessment.

But whatever your reasons for missing a test, it’s always advisable to communicate with your professor to explain the situation and hopefully make arrangements for a makeup test.

To make things simpler, this article will provide tips to help you get started on the email to your professor. Additionally, we’ve also included some templates you can modify as necessary for the purpose.

Tips For Writing To Professors

To increase your chances of getting a positive response from the professor, it’s essential to keep these tips in mind.

See these other top picks:

What Is The Best Time To Email A Professor

Teacher appreciation letter, use school email.

There’s a reason why colleges provide students and staff with personal email addresses. You should always use the school-issued email address to ensure that the email lands in the professor’s inbox.

If you’re not sure where to find the professor’s email address, we’ll provide some tips later in this article. Never use your private email when communicating with faculty, as it could be blocked by spam filters.

Explain Your Situation

This isn’t the time to lie to the professor. They were once students and can tell the obvious lies from experience. Explain your situation and exactly why you missed the test to them.

Most professors would understand if you’re honest with them. Keep in mind that professors encounter students who try to lie to them all the time.

Telling them a lie would only serve to annoy them. Be honest with them and they would understand your situation.

Ask For Second Chance

To avoid losing points, it’s advisable to ask the professor for a second chance to take the test. This is also where the honesty about the reason why you missed the test comes in.

They’re more likely to be lenient with you if you’re honest about the reason why you missed the test in the first place.

Clear Subject Line

Professors receive loads of emails daily and may skip over an email without a subject. Ensure that you include a clear subject to the email to easily convey its purpose. A typical example includes:

Apology for Missed {{ Class title }} Exam

Formal Address

Use the instructor’s appropriate title when addressing them. It may seem like a simple mistake when you address a professor as a Dr., but academics can be quite keen about their titles.

Avoid addressing professors as doctors as the title means a lot to them. Recognize their position and make sure you are familiar with their official titles. Use their official titles (Dr., Professor) when addressing them to avoid making a bad impression.

If you’re unsure of their official title, simply visit the school’s website and the instructor’s page. Alternatively, you could also visit the course page on your learning management system to view the details of the professor associated with the course.

Formal Tone

Regardless of your relationship with the professor, don’t use colloquial language while communicating via professional email.

Refrain from using acronyms, emojis, and other slang in your emails. Avoid bringing up personal details that are unrelated to the conversation or subject.

Identify Yourself

Professors may teach more than one class and interact with multiple students daily. Simply sending an email with your name isn’t enough for them to identify you, and the class you’re in.

Don’t give them extra work to go through their list of students to identify which class you may be in. The worse part would be going through their list only to later realize you’re not even in their class or the same school.

They’d most likely ignore your email and focus on other pressing matters. Make it easy for them to recognize you by providing your full name, and the class you’re in which they teach.

Correct Grammar

The role of a professor is to educate their students and they expect students at that level of education to have good grammatical skills. Writing an email that’s difficult to read will lead to the professor ignoring your email.

If you aren’t confident in your writing, let a third party carefully read through the email before submission. Additionally, you can leverage tools like Grammarly to help identify errors in your writing.

Keep in mind that these tools aren’t perfect so it’s advisable to go through your writing to identify any errors.

Clear And Brief

Refrain from writing an entire essay when emailing a professor. They receive multiple emails from students, parents, colleagues, and other academic and non-academic sources daily. So, it’s advisable to keep your email clear and brief to avoid taking too much of their time.

Being polite in your email can go a long way toward scoring points in your favor. Ensure that the tone of your email is polite and the necessary respect is being conveyed.

Irrespective of any negative impressions you might have of the professor, it’s advisable to show them respect in your communication.

End Formally

At this point, you need to show appreciation to the professor for taking the time to read up to the end of the email. Simply thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your full name.

How To Find A Professor’s Email

If this is the first time emailing the professor and you aren’t sure where to find their emails, you can try:

School Website

Check your school website for the faculty pages. The professor would be listed on their respective faculty pages with their email address and other official contact details.

Learning Management System

If your school uses a learning management system, you can check the course overview page. The professor’s official contact details will be listed on the overview page of the course they teach.

Course Syllabus

Look through the course syllabus to find the professor’s official contact details. Most tertiary institutions include each course’s professor’s contact email on the syllabus. This enables students to easily find their professor’s emails and contact them when necessary.

Ask Other Students

Chances are, you aren’t the first student, among your peers, to email the professor. Ask your classmates for the professor’s email address.

Your class probably has a WhatsApp, Telegram group, or even a forum for discussions. You can ask your peers on these platforms. At the very least you may receive some tips from someone, even if none of your mates knows the professor’s email.

Template 1 – Missed Exams Due To Illness – Asking For Options

Email Subject

Apology for Missed {{ Exam title }} Exam

Dear Professor {{ last name }},

I would like to apologize for missing the {{ Exam title }} {{ Day }}. I fell ill and had to visit the doctor’s office. I’ve attached a copy of the doctor’s note for your reference.

I understand the importance of the exam and would like to know the options available to make up for the missed exam.

Thank you for your time and consideration.

{{ Your name }}

{{ Class and section number }}

Template 2 – Missed Exams Due To Emergency – Asking For Options

Missed {{ Exam title }} Exam Due To Family Emergency

I hope this finds you well. I would like to apologize for missing the {{ Exam title }} {{ Day }}. Unfortunately, {{ State family emergency }} and had to leave campus to {{ What you needed to do }}.

I apologize for any inconvenience this may cause and would appreciate it if you could let me know of the available options to make up for the missed exam.

Template 3 – Missed Exams Due To Technical Difficulties

Missed {{ Exam title }} Exam Due To Technical Difficulties

I hope this finds you well. I am writing to inform you that I was unable to take the {{ Class title }} test due to technical difficulties. Unfortunately, the {{ Exact technical issue }} made it difficult for me to {{ What it caused }}.

I attempted to {{ What you tried }} without success. I’ve attached screenshots of the error messages for your reference and would appreciate it if you could let me know of the available options to make up for missing this exam.

Template 4 – Missed Exams Due To Miscommunication

Missed {{ Exam title }} Exam Due To Miscommunication

I would like to apologize for missing the {{ Exam title }} {{ Day }}. I was not present for the exam as I was informed that it was going to be on {{ Date }}.

I understand the importance of staying on top of the course schedule and I take full responsibility for the miscommunication.

That said, I am dedicated to doing well in your class, and would appreciate the opportunity to make up for missing this exam, at your convenience.

Akshay Vikhe

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Email To Professor To Submit Assignment

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Late Assignment Email to Professor

Pursuing education can sometimes be a bit demanding for the students. The need to meet deadlines and at the same time keeping up with the curriculum becomes stressful. There might be some sudden exigencies in personal life or work life that might keep a student from completing an assignment on time. Thus, if you find yourself in a similar situation where meeting a deadline seems next to impossible a question hits you; what do I do? Certainly, panicking is not going to help. The right thing to do is, inform the professor regarding your case and to make an exception by giving you an extension. An email is the best way to communicate with the professor. Here is the example for Late Assignment Email to Professor.

Once you are sure of the fact that you want an extension, you must write to your professor as soon as possible. A late assignment email must be sent from your school ID, it should have a clear subject line. Make sure you start by greeting the professor, properly. The email must be polite in its tone and precisely state the circumstances. You might want to proofread the mail before sending it out. 

The article lets into some tips and examples regarding how to draft an email for late submission of assignments. 

How to Draft the Mail?

Sample late assignment mails.

To: (Insert Professor’s Mail Address)

Dear Sir/Ma’am,

I am (Insert your Name), a student of the Department of (Insert subject). I am pursuing (Insert course name). I am aware that the deadline for submitting the assignment has passed. I submitted the assignment two days late and I am apologetic regarding the same. My grandmother fell sick and my parents were out of town. I was not able to attend her at the hospital and also, meet the deadline. I did work hard on my assignment. I don’t want my scores to be affected by this. I would be grateful if you consider my situation. This mistake won’t be repeated. 

Sincere Apologies.

(Insert your professional signature)

Subject: Requesting an extension of the deadline (Insert name and number)

I know I should have been more careful while making my first draft and it’s my fault. But I sincerely request you to grant me this extension. I promise to do my best to submit a quality article. 

Sincere apologies. 

Subject: Apology for a late submission. 

I am (Insert your name) writing this on behalf of (Insert group number) who were required to submit the assignment on the topic (Insert topic name). We are aware that the submission date is due tomorrow. The majority of the team members are still waiting for their replies from the experts and we are not being able to draft a conclusion which the information. We request you to give an extension on the deadline. 

Sincere apologies.

Tips to Keep in Mind

Missing a deadline definitely might put a student in a lot of trouble. A student would never want to be scored less or not be scored at all for an assignment. Yet it has to be kept in mind that a deadline does have some relevance. It teaches you to be more mindful and responsible. It also prepares you to deal with the world outside the institution in your workplace which would require you to meet deadlines. Don’t lose your heart if you aren’t being able to meet a deadline, you can always genuinely try to convey your reasons to the professor. 

Frequently Asked Questions

Some professors might be lenient. They might not charge any penalty if the reason convinces them. Other professors might accept the assignment if it is crucial to the curriculum but charge some penalty and cause reduction from marks. 

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#Welcome to r/AskProfessors! This subreddit is for having your questions answered by those teaching in higher education, in any country and in any field. Please read our [FAQ](http://www.reddit.com/r/AskProfessors/wiki/faq) before posting as many common questions are answered here. ##

How do I talk to my professor about my missed assignments?

I'm enrolled in a single course for this summer and have no motivation to study or any interest in the course I'm taking. I'm missing one elective to graduate, and this was the only course that seemed the least boring of all the electives I could take and fit my schedule since I'm working full-time. I've missed two assignments worth a total of 50% (I know, it's terrible). One is 3 days late and the other is 1 day late as of now.

I need to pass the course as I can't retake it again since I'll be doing a different program. I have not communicated with my professor yet, and I'm not sure how to do so. I don't know what to say to my professor for why I haven't submitted my assignments. I'd like to ask for an extension (I'm aware I'll have a penalty). How should I go about communicating this with my professor?

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How to Ask Your Professor for an Extension on Assignment

Table of contents

• 1 Reasons to Ask for an Extension on an Assignment
• 2 How To Ask For An Extension Properly?
• 3 How Not To Ask For An Extension?
• 4 Examples of Request For An Extension
• 5 Feeling Stressed After Being Denied An Extension
• 6 Conclusion

Homework — this word raises so many emotions in students — we feel the thrill of not meeting a deadline, we remember the voice of our professor, and we anticipate how boring it will be to spend a day off doing a task. Yet, homework is an integral part of school and college life, and we inevitably have to cope with it. Generally, it would be perfect if we could finish all our matters on time and turn to our academic work before it’s too late. Unfortunately, this is not always the case, and sometimes we need to explore different approaches with our professors and request them to prolong the due time. But when and how to ask for an extension on an assignment? Let’s get a closer look at PapersOwl’s advice.

Reasons to Ask for an Extension on an Assignment

The reasons for deadline prolongation vary greatly. Personal reasons include illness, mental health issues, tragic events, happy family events, maternity, or academic difficulty. The further substantial reasons comprise financial issues, miscommunication, travel, moving house, unavailable resources, schedule clash, or force majeure. These are the excuses that are popular and generally accepted by teachers.

How To Ask For An Extension Properly?

Always remember you should have a good reason behind it if you want to ask your professor for an extension. If you are persuasive, your professor will eagerly renew your due date and give you a chance to submit your paper later. Unfortunately, not everyone can be persuasive enough. Also, not everyone has a connection with the professor. But there’s always a solution — you can ask for professional help with assignment writing and get your work done in due time. This is especially helpful as your essay, research, or whatever you need will be written by professional writers and guaranteed within the timing budget. Though, you may wish to accept the challenge of asking for an extension. Don’t act blindly. First, learn professional advice on finishing homework faster before getting to the task. This will be your lifesaver, especially when the professor agrees to a shorter term than you asked. Assure your professor that you’d do your best to finish on time and with excellency. Even if you’re not confident of that, this is the right approach. Ask for the shortest possible shift and justify your need for a longer term. Analyze the assignment writing guide before you actually start. Understanding the algorithm will definitely award you with confidence. Asking for an extension of the deadline in person will most likely have greater success. Professors tend to empathize with you more in this case. And don’t forget to show your commitment to your studies. The other way, which may be more comfortable for many, is emailing. Find out how to write a valid and appropriate email about a late assignment and follow the guidelines from the experts. Explore the most effective patterns used in this delicate matter, and be sure you’ll keep the student—instructor balance.

How Not To Ask For An Extension?

What should you avoid in case you need to request a delay? First, timing. Don’t wait until the last minute. Try to warn your professor you won’t be able to complete the task on time as soon as you realize it. Asking about an essential prolongation is also a bad idea. Also, mind your attitude, both via email and in person. Don’t act rude, demanding, or impatient, as this can spoil your relations with the professor. Don’t offer excuses; suggest a solution instead — this will demonstrate to your instructor you are interested in the class.

Examples of Request For An Extension

If you are wondering how to ask for an extension on an assignment, be upfront but not pushy in your appeal. The following phrases are helpful here:

• “I would like to ask if it might be possible to delay my deadline on the task until …”
• “Unfortunately, I am behind with the completion of this task because …”
• “I would really appreciate an extension, as …”
• “I would need some more time to devote towards my homework because …”
• “Since … cannot be rescheduled or deferred, I’m requesting that you extend my execution period till …”

Well, sometimes you may find you need even more effort and date range than you asked for. Good that top assignment writing service is your friend in need in such desperate situations. Making an order here guarantees that a task is performed in compliance with all necessary requirements and quality standards in a timely manner.

Feeling Stressed After Being Denied An Extension

Teachers may deny delaying your task completion period for a number of reasons. Though you are rarely the cause for denial, you may feel embarrassed or guilty. Not the best emotions, we must admit, especially if you have to focus on the task. Try methods to relieve your anxiety if you feel you cannot handle your academic load because of stress. They are called to make you calm and, therefore, more concentrated. But what if you see you won’t cope anyway? There are situations when you clearly realize you need external assistance before you collapse. You should definitely get help with writing assignment and save your nerves. After contacting our professional service, you will have the task completed within the given framework. Our experts write not only excellent papers complying with all quality standards, but they also do it fully confidential and plagiarism free!

When you think about how to ask for an extension on an assignment, try to determine the primary cause for the postponement request. It shall be convincing: explain why you can’t do your work on time and ask to shift the deadline. In general, follow the simple steps:

• Ask for submission as early as possible.
• Determine the method for requesting a postponement.
• If you’re emailing, make sure the letter reaches the addressee.
• Specify a credible reason.
• Offer the shortest feasible due term.
• Provide affirmations and warranties.
• Be polite and diplomatic with the professor, not demanding.
• Show your appreciation for satisfying your requests.
• Meet the deadline.
• Don’t make asking for extensions a rule.

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