cover letter to companies house

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• Practical Law

Covering letter to be sent to Companies House with form MR01 (company incorporated in England and Wales)

Practical law uk standard document 6-525-3536  (approx. 4 pages).

• Security and Quasi Security
• Corporate lending

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Upload a document to Companies House

How to file certain documents online that would usually be sent to us in a paper format.

Published 8 April 2020

From: Companies House

Documents you can upload

How to prepare the document, how to upload documents usually filed together, documents that need evidence, documents that have a fee, what happens next.

Registered insolvency practitioners can upload most insolvency documents to Companies House using this service, including:

Companies House moratorium forms

Companies House forms for Insolvency Rules 2016

Companies House forms for insolvency (1986)

Companies House forms for insolvency (Scotland)

Insolvency practitioners can also upload form AD01 using this service.

Read the guidance for uploading insolvency documents.

Share capital

You can only upload one document at a time. If you need to upload documents that would usually be filed together, you must start the service again to upload each one separately.

SH02 - Consolidate, sub-divide, redeem shares or re-convert stock into shares

SH04 - Notify a sale or transfer of treasury shares

SH05 - Notify a cancellation of treasury shares

SH06 - Notify a cancellation of shares

SH07 - Notify a cancellation of shares held by or for a public company

SH08 - Notify a name or other designation of class of shares

SH09 - Allotting a new class of shares by an unlimited company

SH10 - Give notice of particulars of variation of rights attached to shares

SH11 - Give notice of a new class of members

SH12 - Give notice of particulars of variation of class rights

SH13 - Give notice of name or other designation of class of members

SH14 - Notify a redenomination of shares

SH15 - Notify a reduction of capital following redenomination

SH16 - Give notice of application to court to cancel special resolution

SH17 - Give notice by the company of application to cancel special resolution

Statement by directors

Solvency statement

You cannot use this service to upload a resolution:

• to change the name of a company
• for company to community interest company (CIC) conversions and CIC to charitable company conversions

Registrar's powers

RP02A - Apply for rectification by the registrar of companies

RP02B - Apply for rectification of a change of registered address

RP03 - Object to a request to rectify the register

RP06 - Apply to remove material about a director

RP07 - Apply to change a company's disputed registered office address

RP CH01 - Correct a director's date of birth

LL RP02A - Apply for rectification by the registrar for a limited liability partnership

LL RP02B - Apply for rectification of change of registered address of a limited liability partnership

LL RP07 - Apply to change a disputed registered office address of a limited liability partnership

RP LL CH01 - Correct the date of birth of an LLP member

Change of constitution

CC01 - Give notice of restriction on the company's articles

CC02 - Give notice of removal of restriction on company's articles

CC04 - Notify the change of company's objects

CC05 - Change constitution by enactment

CC06 - Change constitution by order of court or other authority

Scottish limited partnership

SLP CS01 - Confirmation statement for a Scottish limited partnership (£17 fee)

SLP PSC01 - Give notice of individual person with significant control of a Scottish limited partnership

SLP PSC02 - Give notice of relevant legal entity with significant control of a Scottish limited partnership

SLP PSC03 - Give notice of other registrable person with significant control of a Scottish limited partnership

SLP PSC04 - Give notice to change details of a person with significant control of a Scottish limited partnership

SLP PSC05 - Give details of relevant legal entity with significant control of a Scottish limited partnership

SLP PSC06 - Give notice changing details of other person with significant control of a Scottish limited partnership

SLP PSC07 - Give notice of ceasing to be a PSC, RLE or ORP of a Scottish limited partnership

SLP PSC08 - Give notice of a person of PSC statements for a Scottish limited partnership

SLP PSC09 - Give notice of update to PSC statements for a Scottish limited partnership

Scottish qualifying partnership

SQP CS01 - Confirmation statement for a Scottish qualifying partnership (£17 fee)

SQP2 - Give notice of a change of details for a Scottish qualifying partnership

SQP3 - Give notice of ceasing to be a Scottish qualifying partnership

SQP PSC01 - Give notice of individual person with significant control of a Scottish qualifying partnership

SQP PSC02 - Give notice of relevant legal entity with significant control of a Scottish qualifying partnership

SQP PSC03 - Give notice of other registrable person with significant control of a Scottish qualifying partnership

SQP PSC04 - Give notice to change details of a person with significant control of a Scottish qualifying partnership

SQP PSC05 - Give details of relevant legal entity with significant control of a Scottish qualifying partnership

SQP PSC06 - Give notice changing details of other person with significant control of a Scottish qualifying partnership

SQP PSC07 - Give notice of ceasing to be a PSC, RLE or ORP of a Scottish qualifying partnership

SQP PSC08 - Give notice of PSC statements for a Scottish qualifying partnership

SQP PSC09 - Give notice of update to PSC statements for a Scottish qualifying partnership

Articles and resolutions

You must complete the document in advance. Save it to the device you are using in a PDF format so that it is ready to upload. The file must be less than 4MB.

Companies House forms

You can complete the form electronically:.

• Find the Companies House form that you need and download it.
• Type the information directly onto the form.
• Save the form to the device you are using so that it is ready to upload.

You can complete the form using a pen:

• Print the form.
• Fill in the information directly onto the form using black ink.
• Scan the completed form.
• Save the scanned form to the device you are using so that it is ready to upload.

We can accept signatures that are:

• digitally generated
• typed directly into the form
• scanned onto the form
• hand-written in black ink

Cover letters

For now, you cannot upload cover letters in this service. You must upload the document only.

Continuation pages

If you need to include continuation pages with your submission, you must merge the document and the continuation pages first. This enables you to upload them as one document.

To merge a document with continuation pages, you could:

• use an online tool or app that merges PDF documents
• create a new document and combine saved files into a single PDF
• scan documents together if you have access to a printer or photocopier, and save the scan as a single PDF

For now, you can only upload one document at a time in this service.

If you need to upload a package of documents that you would usually file together, you must upload each document separately. This means you must start the service again for each document you need to upload. You can either restart the service or use the link on the confirmation page after you've uploaded a document.

You should do this as soon as possible after you've uploaded the previous document so that associated documents can be processed together. Otherwise, some documents may be rejected for missing the required supporting documents.

Reduction of capital (SH19) forms and supporting documents

If you need associated reduction of capital documents to be processed together, you should:

• upload supporting documents first, one at a time (the resolution, solvency statement and statement by directors as applicable)
• upload the SH19 form last, after you have uploaded the supporting documents

You should upload each document as soon as possible after the previous document was uploaded. You can either restart the service or use the link on the confirmation page after you've uploaded a document.

You can read the guidance to find out more about share capital .

Standard or same day service

You have the option of a standard service or a same day service when you upload an SH19 document.

The standard service costs £10. The SH19 is processed within 10 to 14 days.

The same day service costs £50. The SH19 is processed on the same working day it's uploaded if we receive it by 11am. You must also upload the relevant resolution and solvency statement by this time. If you upload the SH19 and relevant documents after 11am, we will process them the next working day.

RP07 and LL RP07 - Apply to change a company's disputed registered office address

You must include evidence to support your application. Your evidence can be copies of original documents. You can upload up to 9 files of supporting evidence in the service. Applications submitted without evidence will be rejected.

The evidence we need for a person or service provider where the address is being used without permission

The evidence we can accept may include:

• documents showing the applicant’s proprietary rights in the address, including leasehold or freehold
• a written agreement which entitles the applicant to use the address
• a utility bill sent to the applicant at the address dated within the last 6 months

The evidence we need for a service provider who had a contract with the company which is now terminated

• written evidence of the start and end of the contract, which might include the applicant's request for service, an invoice that shows proof of payment or any other evidence of the company’s direct involvement
• a copy of the signed contract and the termination letter

Some documents have a filing fee. You can check if the document you want to upload has a fee:

• on the document itself
• in the 'Documents you can upload' section of this guidance

You can pay for the document in the service by debit or credit card if it has a fee. You cannot pay with a Companies House payment account in this service.

If your document is rejected, we will refund your fee to the original payment method. This can take up to 7 days.

We'll send you a confirmation email to let you know if the document has been uploaded. An examiner will then process the uploaded document to check if it's acceptable for filing. The document will be registered with the date it was uploaded to Companies House as long as it is acceptable.

We'll email you to tell you if the document is acceptable for filing. If the document is not acceptable for filing, we'll email you to let you know what to do next.

Registrar's powers documents

If the document is acceptable for filing, we’ll send a letter to tell you when we have started to review your case and explain what happens next. If the document is not acceptable, we'll email you to let you know what to do next.

If you have a question about your submission, you can contact us.

• 0303 1234 500
• Monday to Friday, 8:30am to 6pm

Find out about call charges

• [email protected]

Cover letter to accompany Companies House form MR01 (Particulars of a charge)

Published by a lexisnexis banking & finance expert.

[ To be printed on the headed paper of the entity submitting the form mr01 ]

[ insert date ]

The Registrar of Companies

Companies House

Dear [ insert organisation name ]

[ insert name of Chargor ]—Company number [ insert company number ]

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Related legal acts:

• Companies Act 2006 (2006 c 46)

Key definition:

Companies house definition, what does companies house mean.

An executive agency of the Department of Business, Energy and Industrial Strategy ( BEIS ), the term is often interchangeable with references to the Registrar of Companies. Companies House incorporates and dissolves companies maintains the public register of companies incorporated in England, Wales, Scotland and Northern Ireland. For further information, visit its website.

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How to Get Into Publishing

Tips to help navigate the process of finding a career in the publishing world..

Thank you for your interest in Penguin Random House! The ins and outs of breaking into book publishing have long been opaque. As part of our efforts to build a more diverse community of employees and create more pathways to publishing, we’ve created this guide to help demystify the process. While these tips and resources are predominately for entry-level or mid-level professionals, there are takeaways that can be utilized at all levels of a publishing career. This guide highlights our processes at Penguin Random House, and you may find some differences from company to company.

Step One: Educate Yourself

Find out as much as you can about the company and the overall industry. Bookjobs.com is a great resource to get started. Book publishing is a complex industry, and being well-versed in how it all works can feel daunting. Don’t worry — there’s no need to have it all figured out before you apply for a position at PRH, but here is a glossary of publishing terms that will help get you oriented.

Penguin Random House U.S. is a 5,000+ person organization made up of five publishing divisions, many corporate departments, and several distribution facilities. Positions within corporate areas such as Consumer Marketing, Diversity Equity and Inclusion, or Finance focus on Penguin Random House as an overall corporation. Conversely, a position within a publishing division focuses on the books published by that division or a particular imprint within that division. An imprint is the name applied to a publisher’s line of books — for example, Berkley is a romance, sci-fi/fantasy, and mystery imprint within our Penguin Publishing Group division. We have roles that fit a diverse range of expertise and interests, so be sure to browse our open positions frequently! 

Many people believe you need to be an English major to pursue a publishing career, which isn’t true. There are many jobs within publishing, and we don’t require a college degree for most of our roles at Penguin Random House. Here are some of the areas of our industry that various majors and backgrounds may translate well to.

Follow social handles for publishing houses and imprints (follow the PRH Instagram , Facebook , Twitter , and LinkedIn accounts). This is a great way to stay up to date with the books that are being published, what is trending, and what the overall feel for a particular imprint or publisher is.

Step Two: Get Yourself out There

Network in any capacity that you can.  Whether it’s through platforms like Twitter or Reddit, volunteer opportunities through organizations such as We Need Diverse Books , or connecting with alumni groups, there are many ways to forge meaningful relationships with members of the publishing industry. Networking in a virtual world has its own unique challenges but might also open doors that traditional networking cannot. For example, virtual coffees or events with individuals from different states or countries are now possible without leaving your home, making these meetings far more convenient and accessible. 

Use LinkedIn to connect with professionals at the companies and within the areas of publishing that you are interested in. Reach out to any peers you have commonalities with. Whether you attended the same school, live in the same town, or simply have the same interest in publishing, these shared experiences may bolster your connection with someone. When reaching out, introduce yourself and touch on any shared interests or experiences in a brief message – anything that may help the conversation flow naturally.

Penguin Random House is committed to building a more diverse workforce, which is equitable and inclusive for everyone. We Need Diverse Books , POC in Publishing , Blk + Brwn Book Designers , Latinx in Publishing , and Disability in Publishing are a few great resources for members of marginalized groups who are interested in publishing to build community.

We love finding non-academic organizations with whom we can forge new partnerships. Please complete this form if an organization you are affiliated with would like to partner on information sessions, networking events, and more.

Additionally, we partner with colleges and universities across the country to provide greater access to early career opportunities like internships and entry-level positions. Through our campus partners, we can offer candidates varying levels of priority and access to tailored programming for their respective campuses and students.  

Would you like us to consider including your college or university, or high school, in Penguin Random House’s outreach efforts? Some possible offerings, if selected for inclusion, are invitations to publishing information sessions, panels, and other networking opportunities. To request a school to include in our outreach efforts, click here .

Apply to an internship program. Many publishing houses, including Penguin Random House , as well as literary agencies and book reviewers, offer internship opportunities. These are a great way to learn about the industry, give you some relevant experience, and may help you decide what area of publishing you are interested in pursuing. Penguin Random House offers paid remote internships in the spring, summer, and fall.  

You don’t need publishing experience to pursue an internship at Penguin Random House. When applying, be sure to highlight any of your life, educational, and work experiences that would lend themselves to the responsibilities listed in the program you’re applying for. Information on how to best tailor your resume and cover letter can be found in Step Three of this guide.

We partner with many organizations to help expand the representation of our internship recruitment efforts. Some of these partnerships are with Project Basta , Bottom Line , Prep for Prep , Center for Communication , and Sigma Tau Delta . Depending on your situation, it might make sense to join an organization like this, which may include access to networking events, educational opportunities, and inside access to job postings. Some of these organizations have requirements such as being actively enrolled in college, so check out their respective websites to ensure you meet their qualifications.

Step Three: The Application Process

View our open jobs on the Penguin Random House Careers site .  For information on new roles, resume and cover letter tips, and more, follow our Careers Instagram , Facebook , and Twitter pages.

Read through the job description. The job description is carefully crafted by the Hiring Manager(s) and Recruiter to find candidates that fit the needs of the role and will include what the key aspects of the position are.

Research. If, for example, you aren’t familiar with the particular imprint of a role you’re applying for, search the company website for the genres and titles they publish. If you enjoy contemporary romance novels and the open job exclusively publishes westerns, perhaps there is an imprint that would better suit your interests. Once you discover the imprints you think you’d enjoy working for, make sure to state why in your application and/or cover letter. 

A strong resume can help you stand out. Each individual open role has its own requirements. If your experience matches the job description, be sure to present your credentials in a way that reflects those specific needs. Not sure where to start? For more information on crafting an effective resume, click here .

Another way to grab a Recruiter’s attention is through a cover letter . Not all of our postings require cover letters, but for those that do, it’s important to include one. As a publishing company, we’re passionate about the written word and would like to hear your distinctive voice. We want to know why you want to work in publishing, what you like to read or what other media you consume, and what your communication style is like. A cover letter is also an opportunity to express how your skills and experience, as well as your interests, align with the position.  

Canva has fillable templates that make resume and cover letter building easy. (And it’s free!)

In both your cover letter and resume, utilize keywords that show the link between your skills and interests and the job requirements. Keywords are words and phrases that relate to specific skills, abilities, and other qualifications that employers look for when screening applicants. Many keywords can be found in each job description as they represent the core requirements of the position. For example, if one of the bullets in the job description is “excellent communication skills,” you may want to include prior experience you’ve had as a tutor or public speaker on your resume. Then, in your cover letter, explain how you would apply these skills to the role you’re applying for.

Most of our open jobs are remote-friendly! You may be eligible for employment at Penguin Random House if you live and can legally work in the United States. If you’re only interested in remote positions, be sure to state that in your cover letter. 

Following the steps and advice in this guide will ready you for success in your job search at Penguin Random House and across the publishing industry. Good luck kickstarting your publishing career – we hope to come across your application soon!

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Cover Letter to Companies House Regarding Abridging Company Accounts

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Writer's Edit

A newsletter for novel writers looking for inspiration and advice on their creative journey.

How To Write A Killer Cover Letter to Publishers

A cover letter introduces you and your novel to potential publishers . This letter is your first point of contact between you and a publisher, therefore, it is crucial that aspiring authors know how to write a decent cover letter.

Here are three common questions, answered for writers looking to pave a successful path into the world of publishing with a cover letter that leaves an impression…

What do I need?

1. an ‘elevator pitch’ and hook.

An ‘elevator pitch’ is a brief and punchy summary of your novel that could be told to someone important between floors of a short elevator ride. Condense the core ideas of your novel in a dynamic and enthusiastic couple of sentences.

Remember that your cover letter should be no longer than a page, so this section can only take a up a paragraph or two. Show them why it’s worth reading and be sure to include a ‘hook’ – something that drags your reader into the story, and has them dying to know what happens next.

2. A target audience

Outline your target audience  to publishers and demonstrate an alignment to their publishing vision . A good way to start is by looking at previous novels they have published and whether these books fall in the same category as yours, and share a target audience.

Remember to be specific; publishers need more information than ‘Adult’. Include your audience’s age group, interests etc. if applicable.

3. Novel titles comparable to yours

Give two titles comparable to your novel (even better if they’re published by the publisher you’re reaching out to). This is a great way to establish direct relevance and relation to potential publishers.

More than that, it gives them an idea of where your novel will sit in the marketplace and how it will work with their existing list.

4. A word count

This is a simple and necessary inclusion to let publishers know how long your novel is.

5. A killer author bio

Be interesting, be readable and draw publishers in with who you are and what you intend to do with your work.

Here is also the place to list existing publishing credentials, and relevant education such as writing courses or degrees. You want to be able to get publishers to see that you are a capable, focused and passionate writer.

6. Contact details

Give yourself the opportunity to be contacted if the publishers decide to get in touch for further questions or discussions. Include your phone number, address and most importantly, your email address.

How do I put it together?

Put the above elements together in an easy-to-read, simple form. Keep sentences short, purposeful and in an active voice. The desired length of your letter should no longer than a page. Opt for 12pt standard font such as Times New Roman, and 1.5 spacing.

Many new authors make the mistake of attempting to detail their background, life achievements and a lengthy breakdown of their novel. Long, unnecessary paragraphs will irritate the editor, and an irritated submissions editor is not someone you want reading your life’s work and deciding its future.

In addition to being concise, remember to keep it error-free. Creatively written content may help you stand out, but keep in mind that your letter is still a business proposal.

It also goes without saying that a successful pitch leaves no room for error, so before you click send, proofread it again and again. Better still, have other writer friends review it and provide you with feedback.

Do I include my manuscript?  

Always follow the publisher’s submission guidelines. These guidelines are usually accessible on publisher’s website. The most common request is to include the first three chapters. In addition, you might also be asked for a synopsis (usually no longer than 300 words).

We cannot stress enough the importance of adhering to the guidelines. This shows that you care about the publisher’s work as well as yours.

Some other useful tips

• Address your cover letter by name. Avoid clichés such as ‘Dear sir/madam’ or ‘To whom it may concern’. It is more genuine and respectful.
• Use more formal language throughout the letter.
• Have a logical and readable structure.
• Thank the publisher for their time.
• Sign off gracefully – e.g. ‘Yours sincerely’ – before your name.

With these tips, you’re good to go!

6 responses to “How To Write A Killer Cover Letter to Publishers”

Hello A cover letter introduces you and your novel to potential publishers. This letter is your first point of contact between you and a publisher, therefore, it is crucial that aspiring authors know how – “to” – write a decent cover letter.

Could you please correct the first sentence on this web page? I was told once that my emails, no matter how appealing, would be rejected because of a spelling mistake or a sentence that was not constructed correctly. I can not be a member of AWG as I do not have any credits for my drama script writing. I can not gain a credit until my work is accepted. How do I attract Australian publishers with Australian/British drama scripts without credits?

Thanks for pointing that out – things do slip through the cracks sometimes, but the sentence is fixed now!

As for your submissions: generally, book publishers won’t accept unsolicited submissions of play scripts or screenplays, no matter whether you’re a member of AWG or not. We’d recommend looking into more specific submission opportunities, such as Australian Plays ( https://australianplays.org/about/submissions ), and also visiting sites like Playwriting Australia ( http://www.pwa.org.au ) for more information and opportunities.

You might also like to purchase a subscription to the Australian Writer’s Marketplace ( https://www.awmonline.com.au ), which has a comprehensive directory that includes opportunities for plays/theatre and screenplays.

Best of luck with your writing.

Is it possible to have an example of a submission letter? Even if something general. Cheers!

Here’s a site with a list of examples of successful cover/query letters from different genres: http://www.adweek.com/galleycat/successful-query-letters-for-literary-agents/63594

Hope this helps!

Thanks, Claire.

Your third point highlights how important (and time-consuming) advance research is. A writer might have to read several novels to find two comparable titles.

Glad you enjoyed Natalie’s post! Definitely agree that research can take up a lot of a writer’s time – definitely worth it, though, if it improves your cover letter in the end!

Writer’s Edit is a newsletter for novel writers looking for inspiration and advice on their creative journey.

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Convincing Cover Letter for Publishing Industry: Sample + Tips

Are you that person whose nose is always deep into some new title? Do most types of printed periodicals appear oddly fascinating to you? Well, then you are probably well-suited for a career in the publishing industry. 

Despite our collective obsession with digital — and the ubiquity of bite-sized blog posts — a real book still remains an in-demand product too. Last year, the US book industry generated over $26.5 billion in revenue with print book figures improving. And that means that many publishers are once again on a hiring spree.

To land a job with some cool publisher, you gotta have a polished resume. But more importantly, you need to submit a compelling cover letter too. After all, it’s your best way to show your word mastery. 

But even experienced editors often struggle to come up with the right words to frame their achievements. So we’ve created this sample cover letter for publishing jobs as a writing prompt for you. Scroll to the bottom for some extra tips too! 

Publishing Jobs Cover Letter Sample (Word version)

Here’s a sample cover letter for an experienced romance novels editor, looking to work with a national publisher. 

Download cover letter example (.docx)

Cover Letter Example for Publishing Industry (text version)

Dear Mariam Smith,

Do you know how I recognize a potential best-seller? If the first ten pages leave me thoroughly hooked, it’s a strong contender.  My cover letter for an open position of Romance Novel Editor with Clarks and Spencer Publishing isn’t a real pageturner, but it hopefully will provide an interesting narrative into my professional experience and abilities that can be of use to your company.

My journey towards the publishing industry began when I was 6. That’s when I wrote a short love story about a princess and an ice cream delivery man (non-trivial theme, I know). Then I tried to persuade my parents to let me print several copies to give away to my friends. But my mom said that book publishing isn’t free, so I do need to finish several chores first if I want my novel to see the light of day. Since then, I’ve learned a lot more about the publishing industry during my 5 years as an Associate Essay Editor with Angies’ Publishing House and as Romance Features Editor at Wedding Magazine. 

Additionally, I provide manuscript editing services as a freelancer to self-published romance authors, specializing in period dramas — a genre where Clarks and Spencer Publishing certainly excels. Joanne Monroe and Andy McKinzey are two of my long-term favorite authors, whose your house published. 

Apart from having strong copyediting skills, I’m also experienced with the operational side of the business. I can provide creative direction and vision for book illustrations, liaise with authors and agents, and otherwise facilitate the titles acquisition process. 

For previous samples of my work and references, please check my personal website kaylaeditorialservices.com. If you have further questions, don’t hesitate to contact me. 

Kayla Devis 

How To Write A Cover Letter for Publishing Industry Jobs

Since you are in the business of words, your cover letter should be coherent, well-narrated, and a bit artistically articulate. After all, you’d like to advertise your personal writing skills too and there’s no better way to do that than in a cover letter.

Still, your cover letter should respect the “unspoken” code — provide background into your work experience, core competencies, and motivation for joining this particular company. To communicate all of the above within one page, follow these actionable tips. 

1. Explain Your “Why”

Why are you so interested in the publishing industry? Why do you want to work for our company? These are the questions nearly every employer in the industry asks. And they want to see answers to them in your cover letter. 

As Carolyn Zimatore, Director, Talent Management at HarperCollins Publishers puts it : 

“I am not sure which is worse: a generic cover letter that says “I would like the open position at your company” without any mention of what the company is or what the job is or why you want the job, or no cover letter at all.”

So before you put any words down, take a five and research the company . Look into the type of genres they are mostly publishing. Check recent authors. Bring up industry awards. There are a lot of small nuggets you can dig up to make your letter sound as if you intimately know their business. 

2. Use Some Storytelling 

Most people join the publishing industry because they are obsessed with great stories. Show your appreciation of a good narrative by weaving in a quick personal story into your letter like the applicant does in the letter above. Just remember to err on the side of brevity. A cover letter isn’t a novel. So keep your story short and sweet as the author does in the sample above. 

3. Advertise Some Extra Skills 

If you want to work in the publishing industry, you need to have exceptional writing and editorial skills. But that’s what every other job applicant will highlight too. So instead of focusing on just that, bring up some of the “extras” you have. Are you an amazing negotiator and can get the needle moving with agents? Are you a maven when it comes to writing jacket copy and sales notes? Do you also happen to be obsessed with numbers and can do baseline sales projections, price research, and other analytical tasks? Bring all of these complementary skills in your cover letter!

Here are several other in-demand skills for editorial jobs in the publishing industry:

• Publishing process coordination 
• Author relationship management 
• Typography and illustration 
• Market research 
• Deal management 
• Payment records management 
• P&L management 
• Backlist project coordination 

Final Thoughts

Landing a job in the publishing industry is a dream for many bookworms. But don’t let this be just a dream — take proactive steps to get your foot in the door. Sure, such jobs are competitive, but with a little bit of persistence and the right attitude, you’d be able to break into it!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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5 Housekeeping Cover Letter Examples That Work in 2024

• Housekeeping Cover Letter
• Housekeeping Cover Letters by Experience
• Housekeeping Cover Letter by Role
• Write Your Housekeeping Cover Letter

You keep things clean and tidy, handling everything from routine rounds of dusting and vacuuming to spotting safety hazards or damaged areas to report.

But how can you show those skills in a cover letter and accompanying housekeeping resume that will set you apart from other candidates? What are recruiters looking for in the ideal housekeeper?

Don’t break a sweat just yet! We’ve spent years helping housekeepers like you, and we’ve put together five housekeeping cover letter examples that will steer things in the right direction to make your hard work shine!

Housekeeping Cover Letter Example

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Why this cover letter works

• However, don’t bury the highlight in the middle of your housekeeping cover letter. Shifting attention to this example, notice how Aria mentions the qualification within the introductory paragraph.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Entry-Level Housekeeping Cover Letter Example

• For inspiration, consider how Olivia draws attention to her stint on the groundskeeping squad during her college days and her voluntary participation in local community cleanup initiatives. Or perhaps you’ve served as a part-time nanny. Illuminating that could reflect on your ability to meet the demands of residential clients.

Housekeeping Manager Cover Letter Example

• Breathe life into your housekeeping manager cover letter with instances where you demonstrated leadership. An example could be establishing training programs aided by pertinent software (cue CleanMaint) to improve staff efficiency and reduce maintenance costs.

 Housekeeping Supervisor Cover Letter Example

• Past successes make a good case for your capacity to drive similar outcomes if given the open position. A notable example in this piece is reducing safety violations by 37% by deploying BIStrainer. Adding a hobby or two relevant to the industry or role can portray you as a perfect cultural fit.

 Maid Cover Letter Example

• Perhaps you implemented energy-efficient measures that facilitated an incredible reduction in utility expenses. Quantify the win with an exact dollar amount. Or could your efforts have propelled customer ratings in a previous role? Specify the surge in points on a scale of 1-5 or 1-10. The key is to quantify your accomplishments (after all, numbers speak louder).

Related cover letter examples

• Housekeeping resume
• Flight attendant
• Stay at home mom

How to Arrange Your Housekeeping Cover Letter

It’s easy to gravitate towards your most versatile abilities, but you don’t want to come across as just “skilled”—you want to show what an excellent housekeeper you are. And you want to show you’re the perfect hire for the specific job you’re applying for.

That means you should tailor every paragraph to the job description with the common denominator of whichever unique cleaning and coordination abilities you have that overlap with the job requirements. If the job description calls for long shifts spent performing office maintenance, you don’t want to over-focus on your experiences at family homes.

Writing an engaging greeting and introduction

No matter where you work, one of your first steps is to learn people’s names to show your grasp of important personal details. Don’t open your cover letter without a name!

Revisit the job description and, if applicable, the company website to look for the name of whomever will read your cover letter. Keep those tabs open! You can also use your research to connect with your potential employer.

Connect with the values laid out in the job description and on the company site. Does your opening paragraph align with their emphasis on a professional office appearance? It should—and it should demonstrate that alignment with a couple of specific, qualifying skills.

Show enthusiasm for the job, express that you want to fill the open role, and hook the reader by stating that you’re the right fit.

Don’t write an opener with no greeting or lead-in whatsoever, no hook, and no details:

Can’t wait to work for your restaurant since I know people like it. I’m really good at putting stuff together for people so I’ll be great at the job.

Look how much more engaging an opener can be when it connects with the company and uses that springboard to demonstrate alignment:

Now that’s a nice one!

Dear Mr. Moore:

As someone passionately immersed in the housekeeping industry’s dynamic universe, the renowned Four Seasons Hotels and Resorts’ commitment to high-level luxury, delicately caressed by pristine cleanliness, strikes a chord with my professional rhythm. This harmonization catapulted me to seize the opportunity to apply for the housekeeping manager role at your prestigious establishment. Like a conductor directing an orchestra, I aim to enhance your existing standards with my vision, creating guest experiences elevated by meticulously arranged environments.

Writing tidy body paragraphs

Your body paragraphs are the perfect place to share a story of how you’ve already found success that qualifies you as a top-tier housekeeper. Keep each paragraph to one core topic since recruiters need to read quickly. Cut to the chase when it comes to how you earned your excellent customer feedback!

Provide metrics for your success, too, like a star rating on Google Reviews that reinforces the customer satisfaction that you guarantee with every round of vacuuming. You can also turn to quantifiable data like customer return percentages and family budget savings.

Remember: These paragraphs should be tailored to each job description ! Save each new version of your body paragraphs so that you can switch out body paragraphs and minimize the tweaks they need for optimal alignment.

Example of a well-polished body paragraph

Leading a multi-lingual team at Pendry San Diego initially posed communication challenges. However, it furthered by understanding of scheduling and shift management as I developed tools and workflows that transcended language barriers. The results spoke volumes—a 28% surge in task completion rates and a 41% slash in shift overlap incidents.

Closing and signing your cover letter

You leave no desk item unturned when it’s time to finish dusting, and you don’t want to leave your cover letter with an unfinished feel, either. Your closing paragraph should demonstrate your affinity for going the extra mile, quickly summarizing your qualifications again and reconnecting with the employer’s primary values.

Don’t forget to include a call to action! You want to discuss more about your incredible housekeeping abilities and other qualifications, so invite the reader to contact you again soon.

You’ll also want to politely thank the reader for their time. You can do this either as a standalone signoff, or as part of your closing paragraph. If your thank-you ends up in your closer, conclude your cover letter with a formal signoff and your real, full name.

While it’s great to show enthusiasm for the job role, don’t get overly informal or leave out valuable, qualifying details like in this opener:

So don’t forget: My name’s Paul and I really am great at dusting, vacuuming, and stuff like that. I’d be a great fit for your company so I’m excited to start.

Look at the efficient yet genuine connection you can forge with the company with just a few words instead, showing a knack for handling the details:

This closer’s a winner!

My dedication to precise coordination, rigorous standards, and sustainable solutions complements Omni Hotels & Resorts’ commitment to excellence and sustainability. Looking forward to discussing how my skills and experience can add value to your esteemed team. Thank you.

Liam Andersen

If you’re applying to a job listing posted by an independent household or a small business, you may need to look no further than the job description for a name. But if you’re still unsure, you can check for social media accounts like LinkedIn and professional Facebook pages. (If you’re applying to a big company, always check their website.)

People used to do this, but you don’t have to anymore. Your page space will be much better spent on details that connect you with the company via common objectives and mission statements.

Job descriptions and business websites are your friends! And they can help you here, too. Just read over everything together and see how the tone sounds, and then reflect the same tone throughout your cover letter—especially the body paragraphs.