cover letter examples for a grant proposal

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15 sample cover letters for grant proposal.

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Sample Cover Letters for Grant Proposal

In this article, we have compiled fifteen sample cover letters showcasing the best practices and strategies to make your grant application stand out.

Whether you are a seasoned professional or a first-time grant seeker, these examples will provide you with valuable insights and inspiration to create a winning cover letter.

Sample Cover Letter One

Subject: Grant Proposal for the Community Youth Empowerment Program

Dear Grant Review Committee,

On behalf of the Community Youth Center, I am submitting a grant proposal for our Youth Empowerment Program. Our organization has been dedicated to providing essential services and support to underprivileged youth in our community for over a decade. The Youth Empowerment Program aims to equip young individuals with the skills, knowledge, and resources they need to succeed personally and professionally.

The proposed program will include mentorship, educational workshops, and leadership development activities. By investing in our youth, we believe we can positively impact their lives and the community as a whole. Your support will be crucial in helping us achieve our goals and make a lasting difference.

Thank you for considering our grant proposal. We look forward to the opportunity to discuss our program in further detail and answer any questions you may have.

[Your Name]

Executive Director,

Community Youth Center

Sample Cover Letter Two

Subject: Grant Proposal for the Sustainable Agriculture Initiative

Dear Grant Selection Committee,

I am writing to submit a grant proposal on behalf of Green Farms, a non-profit organization committed to promoting sustainable agriculture practices. Our mission is to educate farmers and the public about the benefits of eco-friendly farming techniques and to support the adoption of these practices in our region.

The Sustainable Agriculture Initiative aims to provide training, resources, and technical assistance to farmers who wish to transition to sustainable farming methods. By doing so, we can reduce the environmental impact of agriculture, improve soil health, and ensure the long-term viability of our food systems.

We believe that our initiative aligns with your organization’s goals of promoting environmental sustainability and supporting local communities. Your grant would be instrumental in helping us expand our reach and impact.

Please find attached our detailed grant proposal, which outlines our objectives, strategies, and budget. We would be grateful for the opportunity to further discuss our initiative with you.

Founder and Director,

Green Farms

Sample Cover Letter Three

Subject: Grant Proposal for the Senior Care Outreach Program

Dear Grant Committee,

I am pleased to submit a grant proposal on behalf of Silver Linings, a non-profit organization dedicated to improving the lives of seniors in our community. Our organization has been providing essential services and support to older adults for over fifteen years, and we have witnessed firsthand the challenges they face in accessing quality care and resources.

The Senior Care Outreach Program aims to bridge the gap between seniors and the services they need by providing personalized assistance, transportation, and social support. By ensuring that seniors have access to the care and resources they require, we can improve their quality of life and help them maintain their independence.

We believe that our program aligns with your organization’s mission of supporting vulnerable populations and promoting community well-being. Your grant would be crucial in helping us expand our services and reach more seniors in need.

Please find attached our comprehensive grant proposal, which outlines our objectives, strategies, and expected outcomes. We would welcome the opportunity to discuss our program with you in greater detail.

Silver Linings

Sample Cover Letter Four

Subject: Grant Proposal for the Arts Education Initiative

Dear Grant Review Panel,

On behalf of the Creative Minds Foundation, I am submitting a grant proposal for our Arts Education Initiative. Our organization has been committed to promoting arts education and fostering creativity in our community for over a decade. We believe that exposure to the arts is essential for the holistic development of children and youth.

The Arts Education Initiative aims to provide high-quality arts programs and resources to underserved schools and communities. By partnering with local artists and educators, we can offer a wide range of arts experiences, including music, dance, theater, and visual arts.

We believe that our initiative aligns with your organization’s goals of supporting arts education and promoting cultural enrichment. Your grant would be instrumental in helping us expand our reach and impact more students and communities.

Creative Minds Foundation

Sample Cover Letter Five

Subject: Grant Proposal for the Women’s Entrepreneurship Program

I am writing to submit a grant proposal on behalf of Empower Her, a non-profit organization dedicated to supporting and empowering women entrepreneurs. Our mission is to provide women with the resources, training, and mentorship they need to start and grow successful businesses.

The Women’s Entrepreneurship Program aims to offer a comprehensive suite of services, including business planning workshops, financial literacy training, and access to funding opportunities. By investing in women entrepreneurs, we believe we can create a ripple effect of positive change in our communities and beyond.

We believe that our program aligns with your organization’s goals of promoting gender equality and supporting economic empowerment. Your grant would be crucial in helping us expand our services and reach more women entrepreneurs.

Please find attached our detailed grant proposal, which outlines our objectives, strategies, and expected outcomes. We would welcome the opportunity to discuss our program with you in greater detail.

Empower Her

Sample Cover Letter Six

Subject: Grant Proposal for the Mental Health Support Initiative

On behalf of Mindful Matters, a non-profit organization dedicated to promoting mental health awareness and support, I am pleased to submit a grant proposal for our Mental Health Support Initiative. Our organization has been providing essential mental health services and resources to our community for over a decade.

The Mental Health Support Initiative aims to expand our existing programs and services to reach more individuals in need. By offering free counseling sessions, support groups, and educational workshops, we can help break down the stigma surrounding mental health and ensure that everyone has access to the support they need.

We believe that our initiative aligns with your organization’s mission of promoting community well-being and supporting vulnerable populations. Your grant would be instrumental in helping us expand our reach and impact more lives.

Please find attached our comprehensive grant proposal, which outlines our objectives, strategies, and expected outcomes. We would welcome the opportunity to discuss our initiative with you in greater detail.

Mindful Matters

Sample Cover Letter Seven

Subject: Grant Proposal for the Environmental Education Program

I am writing to submit a grant proposal on behalf of Green Futures, a non-profit organization committed to promoting environmental education and sustainability. Our mission is to educate and empower the next generation of environmental stewards.

The Environmental Education Program aims to provide engaging and interactive learning experiences for students in grades K-12. By partnering with schools and community organizations, we can offer hands-on workshops, field trips, and service-learning opportunities that help students develop a deeper understanding and appreciation for the natural world.

We believe that our program aligns with your organization’s goals of promoting environmental awareness and stewardship. Your grant would be crucial in helping us expand our reach and impact more students and communities.

Please find attached our detailed grant proposal, which outlines our objectives, strategies, and budget. We would be grateful for the opportunity to further discuss our program with you.

Green Futures

Sample Cover Letter Eight

Subject: Grant Proposal for the Community Health Outreach Initiative

On behalf of Healthy Horizons, a non-profit organization dedicated to promoting community health and wellness, I am pleased to submit a grant proposal for our Community Health Outreach Initiative. Our organization has been providing essential health services and resources to underserved communities for over fifteen years.

The Community Health Outreach Initiative aims to expand our existing programs and services to reach more individuals and families in need. By offering free health screenings, vaccinations, and educational workshops, we can help improve health outcomes and reduce health disparities in our community.

We believe that our initiative aligns with your organization’s mission of promoting health equity and supporting vulnerable populations. Your grant would be instrumental in helping us expand our reach and impact more lives.

Healthy Horizons

Sample Cover Letter Nine

Subject: Grant Proposal for the Youth Leadership Development Program

I am writing to submit a grant proposal on behalf of Future Leaders, a non-profit organization committed to empowering and developing young leaders. Our mission is to provide youth with the skills, knowledge, and opportunities they need to become effective leaders in their communities and beyond.

The Youth Leadership Development Program aims to offer a comprehensive suite of services, including leadership workshops, mentorship, and community service projects. By investing in our youth, we believe we can create a pipeline of future leaders who are equipped to tackle the challenges of tomorrow.

We believe that our program aligns with your organization’s goals of promoting youth development and civic engagement. Your grant would be crucial in helping us expand our services and reach more young people.

Future Leaders

Sample Cover Letter Ten

Subject: Grant Proposal for the Homeless Outreach and Support Program

On behalf of Hope House, a non-profit organization dedicated to serving the homeless population in our community, I am pleased to submit a grant proposal for our Homeless Outreach and Support Program. Our organization has been providing essential services and support to individuals experiencing homelessness for over a decade.

The Homeless Outreach and Support Program aims to expand our existing services to provide more comprehensive support to those in need. By offering shelter, food, medical care, and case management services, we can help individuals experiencing homelessness regain stability and independence.

We believe that our program aligns with your organization’s mission of supporting vulnerable populations and promoting social justice. Your grant would be instrumental in helping us expand our reach and impact more lives.

Sample Cover Letter Eleven

Subject: Grant Proposal for the Refugee Resettlement Support Program

I am writing to submit a grant proposal on behalf of New Beginnings, a non-profit organization committed to supporting refugees and asylum seekers in their resettlement process. Our mission is to provide refugees with the resources, support, and guidance they need to rebuild their lives in a new country.

The Refugee Resettlement Support Program aims to offer a comprehensive suite of services, including language classes, job training, and cultural orientation. By investing in the success of refugees, we believe we can create a more inclusive and welcoming community for all.

We believe that our program aligns with your organization’s goals of promoting social inclusion and supporting marginalized communities. Your grant would be crucial in helping us expand our services and reach more refugees in need.

New Beginnings

Sample Cover Letter Twelve

Subject: Grant Proposal for the Disaster Relief and Recovery Program

On behalf of Helping Hands, a non-profit organization dedicated to providing disaster relief and recovery assistance, I am pleased to submit a grant proposal for our Disaster Relief and Recovery Program. Our organization has been responding to natural disasters and supporting affected communities for over fifteen years.

The Disaster Relief and Recovery Program aims to expand our existing services to provide more comprehensive support to communities in the aftermath of a disaster. By offering emergency shelter, food, medical care, and long-term recovery assistance, we can help communities rebuild and recover more quickly and effectively.

We believe that our program aligns with your organization’s mission of supporting communities in crisis and promoting resilience. Your grant would be instrumental in helping us expand our reach and impact more lives.

Helping Hands

Sample Cover Letter Thirteen

Subject: Grant Proposal for the Early Childhood Education Initiative

I am writing to submit a grant proposal on behalf of Bright Futures, a non-profit organization committed to promoting early childhood education and development. Our mission is to provide high-quality early learning experiences to children from underserved communities.

The Early Childhood Education Initiative aims to expand our existing programs and services to reach more children and families in need. By offering free or low-cost preschool, parenting workshops, and family support services, we can help ensure that all children have the opportunity to reach their full potential.

We believe that our initiative aligns with your organization’s goals of promoting educational equity and supporting early childhood development. Your grant would be crucial in helping us expand our reach and impact more young lives.

Bright Futures

Sample Cover Letter Fourteen

Subject: Grant Proposal for the Veterans Support Services Program

On behalf of Heroes Haven, a non-profit organization dedicated to serving the veteran community, I am pleased to submit a grant proposal for our Veterans Support Services Program. Our organization has been providing essential services and support to veterans and their families for over a decade.

The Veterans Support Services Program aims to expand our existing programs and services to provide more comprehensive support to veterans in need. By offering mental health counseling, job training, and housing assistance, we can help veterans successfully transition back to civilian life and thrive in their communities.

We believe that our program aligns with your organization’s mission of supporting veterans and promoting their well-being. Your grant would be instrumental in helping us expand our reach and impact more lives.

Heroes Haven

Sample Cover Letter Fifteen

Subject: Grant Proposal for the Rural Development Initiative

I am writing to submit a grant proposal on behalf of Thriving Communities, a non-profit organization committed to promoting sustainable development in rural areas. Our mission is to empower rural communities to build resilient and prosperous futures.

The Rural Development Initiative aims to offer a comprehensive suite of services, including economic development support, agricultural training, and community capacity building. By investing in the potential of rural communities, we believe we can create a more equitable and sustainable future for all.

We believe that our initiative aligns with your organization’s goals of promoting social and economic justice in underserved areas. Your grant would be crucial in helping us expand our services and reach more rural communities in need.

Thriving Communities

These fifteen sample cover letters demonstrate the diverse range of non-profit organizations and initiatives that seek grant funding to make a positive impact in their communities.

By tailoring your cover letter to the specific grant opportunity and highlighting the alignment between your program and the funder’s goals, you can increase your chances of securing the support you need to bring your vision to life.

Remember, a compelling cover letter is just the first step in the grant-seeking process, but it can make all the difference in capturing the attention and interest of potential funders.

WTO / Letters and Emails / Cover Letters / Grant Proposal Cover Letter Sample: Expert Guide (Templates)

Grant Proposal Cover Letter Sample: Expert Guide (Templates)

A Grant Proposal Cover Letter is a formal document that provides information about a proposed project or mission.

It is submitted to government agencies, foundations, or organizations that provide grants.

The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant proposal cover letter is used to help persuade the reviewer to provide financial support for the project. The letter can be used by organizations that have written a grant proposal or application document to potential funders.

Free Downloads

Free Comprehensive Grant Proposal Cover Letter Sample 01 for Word Document

Writing a Grant Proposal Cover Letter

Organizations writing a grant proposal cover letter must ensure they follow a well-outlined process. The step-by-step process ensures that all elements of the grant proposal letter are included. It also helps ensure that the letter is written in an appropriate format.

The following is a step-by-step process of how to write a grant proposal cover letter:

The top of the grant proposal cover letter should include a letter header. The organization’s writer may opt to use a formal header to ensure the letter looks more professional. The information provided in the header will ensure that general information concerning the organization and funder is provided.

The following information should be contained in a grant proposal cover letter header:

The date indicated in the header of a grant proposal cover letter should be the same as the date stated in the complete grant application. Stating the same date on both documents means they are sent to the guarantor on the same day. It helps create consistency in all the documents.

Address the funder

The funder’s name, address, city, state, and zip code should be indicated. The funder’s details provide information on who the letter is for. The funder’s address should appear under the sender’s address. The organization’s writer should confirm the name and address of the funder with a phone call or email the funding body. It will help to ensure the funder’s details have not changed.

Your company details

At the top left of the header, the writer’s company name and address should be provided. The writer’s company details will provide the funder with information on which organization is writing the letter.

Secondly, the organization’s writer must greet the funder with ‘Dear’ and include a recipient’s title such as Mr., Ms., Dr, etc. The salutation should be followed by the funder’s name, which should be punctuated with a comma. The writer can ensure that the right person is being addressed by calling the company or organization meant to receive the letter and confirming the detail.

Introduction

Thirdly, the organization’s writer should be introduced in the grant proposal cover letter. The organization’s legal name, which is its corporate name, should be indicated. In addition, the writer should indicate what the organization does and the need for its work.

Next, the body of the grant proposal cover letter should discuss the project. The information provided in the body will enable the recipient to understand what the organization hopes to accomplish with the grant. The writer should explain what the project is, the purpose it serves, and how it aligns with the funder’s priorities.

The writer can also add any data obtained that shows why the project is necessary. The amount of money the organization requests and the reason or use for the sum should be provided.

The following information should also be outlined in the body of the grant proposal cover letter:

Explain methods, strategies, and solutions

The writer should provide information on how the organization plans to use the grant and the solutions the fund will offer to a problem. The writer can incorporate a visual representation or graphic model of this information. The methods used to represent the organization’s data should be combined with details to ensure that the grant proposal cover letter has a professional tone. The writer can mention a timeline of when the funder should expect to see results.

Explain your corporate structure

The body of the grant proposal cover letter should also contain information on the grant requesting organization’s corporate structure. The writer should indicate that the organization’s internal management structure supports the project. The information on the corporate structure should be brief.

Highlight your strengths

The writer should explain why the organization is the best place to execute the project- or mission. Comparison with other organizations can provide clarity on which areas the writer’s organization excels in. The writer may sight the experience of the organization’s staff and volunteers, experience with the problem the project hopes to resolve, or community support for the organization. The names of the other organizations used in the comparison don’t have to be mentioned. The writer’s emphasis should be placed on highlighting the organization’s strengths.

Finally, the concluding paragraph should summarize the information already stated in the grant proposal cover letter. The writer should also include a thoughtful sentiment of what partnering with the funder would mean to the project’s beneficiaries. An expression of the writer’s appreciation for the funder’s consideration of the grant proposal should be indicated. The writer can also extend an invitation for the funder to visit the organization or its worksite.

The writer should end the grant proposal cover letter by signing off with an appropriate word or phrase such as ‘Sincerely,’ an ‘awaiting your response’ or ‘With great hope.’ The sign-off word or phrase used should suit the theme or topic of the letter. The executive board of directors, board president, or both should sign the grant proposal cover letter. The sign-off should indicate the signer’s first name, middle initials, last name, and jobs title. The writer should also provide the contact details of an individual who can answer the funder’s questions.

Note: The word ‘ENCLOSURE’ or ‘ATTACHMENTS’ should be written at the bottom of the grant proposal cover letter. These words help to indicate that the grant proposal is included in the packet. Writing these words in all caps emphasizes the importance of the grant proposal.

Grant Proposal Cover Letter Template

[Organization’s Name]

[Organization’s Address]

[City, State and Zip Code]

[Funding organization’s contact Name]

[Funding Organization’s name]

Dear {funding organization’s contact Name],

[Organization name], which has been around for{number] years, is requesting a grant of ${amount]. The funds will be for an upcoming project, [project title]

Our organization focuses on [organization’s mission]. The project centers on [purpose of the project]. We target [group set to benefit from the project]. The need for the project is supported by our primary research, which found that [ the problem the project aims to solve]

The grant fund provided by your organization will enable us to [how the grant will be applied]. The fund will ensure that [ potential positive impacts provided by the funds]. Our [corporate structure] have expressed their enthusiasm for the project. We believe that our connection with [target beneficiaries] places us in the best position to carry out this project.

We appreciate your consideration. Please feel free to contact [name of organization’s contact] for any questions at [phone number or email].

[Signature]

[Name of CEO/board chair]

Sample Letter

Oracle Literacy Center

245 Hill Street

Boston, MA 46479

May 18th 2020

Neilson White

Waves Discovery foundation

Boston, MA 43578

Dear Mr. White,

The Oracle Literacy center, which has been around for 10 years, is requesting a grant of $ 500,000. The funds will be for an upcoming project, Digital Literacy Academy.

Our organization focuses on bringing literacy to disadvantaged communities in developing countries. The project centers on developing digital skills in Malawi. We target poor, disadvantaged adolescence and children. The need to implement the project is supported by our primary research, which found that less than 4% of the population has digital skills. We understand that your organization aims to increase literacy in developing nations; hence, why we believe that parting with you can help both organizations meet their goals

The grant provided by your organization will enable us to build a learning facility in the outskirts of the capital. The fund will ensure that poor, underprivileged children pioneer a new digital era in the county to facilitate its development. Our board of directors has expressed their enthusiasm for the project. Our connection with the local people places us in the best position to carry out this project.

We appreciate your consideration. For any questions, please feel free to contact James Green at 555-555-7788 or [email protected].

Mary Winters

Executive Director and Manager

Do’s and Don’ts for Writing the Letter

When writing a grant proposal cover letter, it is important to consider the dos and don’ts. Understanding the do’s and don’ts of writing a grant proposal cover letter will ensure that the organization captures the funder’s attention. It will also ensure that the letter is effective in communicating information about the organization and the grant.

The following are the does and don’ts of a grant proposal cover letter:

Following are the dos for a grant proposal cover letter:

The grant proposal cover letter should be a quick read for the funder. Therefore, the writer of the letter should ensure that it is only limited to one page. The contents of the cover letter should be focused and to the point. Each paragraph should be limited to only a few sentences to ensure that the letter is short.

Ask for feedback

Upon completion of the grant proposal cover letter, the writer should ask a co-worker to read it. The co-worker will help identify any typos in the letter. The reception of positive feedback will be an indication that the writer should send the letter. In addition, asking for feedback will help ensure that the grant proposal cover letter effectively compels the funder to consider the organization’s grant proposal.

Format the letter carefully

The writer of the grant proposal cover letter should ensure it is appropriately formatted. A well-formatted grant proposal cover letter ensures that single spacing is applied throughout the letter. There should also be spacing between the organization’s address and the funder’s address. Appropriate spacing should also be applied between paragraphs. If possible, the writer should include a live ink signature. Three blank spaces should be left where writers can indicate a complimentary close and their name for the signature.

Send the cover letter in PDF

The grant proposal cover letter should be in PDF if the writer intends on sending the letter via email. PDF will ensure that the letter is safe from malware. It also helps the foundation sign the letter digitally if it wishes to do so. Sending the cover letter in PDF will also lead the funder to perceive that the organization is competent.

Write the cover letter last

The cover letter should be written last because it helps the organization reflect on achievements such as completing the fund request. It also ensures that the writers provide information from a knowledgeable perspective. The writer also ensures that the cover letter is more engaging than the other documents attached to it.

Don’ts

Following are the don’ts for writing a grant proposal cover letter:

Don’t repeat the information in the proposal

The grant proposal cover letter should not be a repetition of the information contained in the proposal. Its main purpose is for the funder to get to know more about the organization and its project. It is a tool that can persuade the funder to provide the organization with the grant.

Don’t use big words

The writer of a grant proposal cover letter should avoid using complex words that the funder may not understand. The use of complex words could be counterproductive and jeopardize the organization’s chances of receiving the grant. Instead, the writer should only focus on pleading the organization’s case before the funder.

Don’t make grammatical mistakes

The writers should proofread the grant proposal cover letter upon completion. No grammatical mistakes should be present in the document. The presence of grammatical errors may lead to the organization being perceived as unprofessional and lazy.

Key Takeaways

A grant proposal cover letter effectively provides information about an organization’s grant proposal and shows its commitment to the project suggested to the funder.
The letter can achieve its effectiveness by providing clear, concise information about the project.
The organization must ensure that it mentions certain aspects of the project, like its potential beneficiaries.
The tone of the letter should be professional.

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How to Write a Cover Letter for Your Grant Proposal

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Reviewed by:

November 20, 2023

Table of Contents

If you’re applying for a grant, the funder will often ask you to submit a cover letter with your grant proposal.

I know, this can be frustrating. You’re already dedicating time to writing a successful grant proposal . Why do you also have to write a cover letter?

Although it may seem like extra work, it’s actually a critical step to get right. If you don’t nail it, the funder may pass over your application entirely.

To avoid this, we’re going deep into how to write effective cover letters for grants. In this article, we’ll unpack:

What cover letters for grant proposals are
Why it is an important piece of your grant application
And the six parts of a successful cover letter
Templates to get you started
Pitfalls to avoid

Let’s dive in!

Grant Proposal Template for Nonprofits (+5 Tips Included)

What are Cover Letters for Grant Proposals?

A cover letter for a grant proposal is a document that goes along with your completed proposal. It is your opportunity to demonstrate that you understand the priorities and interests of the funder and how your work aligns with their goals.

An effective cover letter will communicate why your organization and your program deserve to be funded . It should pique the funder’s interest, getting them to read your full proposal.

Pro Tip : Cover letters are typically only requested by foundations and corporations . In the case of government grants , they don’t ask for cover letters because they have very specific proposal layouts and requirements.

Only submit a cover letter if the funder requests one. Many funders now utilize online application systems which do not require a cover letter, so make sure you understand the requirements of the specific funder.

Overall, the cover letter provides a taste of your organization and request. It should entice the funder and demonstrate why you are a good fit.

Good grant application letters reference the funder's requirements, is directed toward the funder and not generic, and includes a cover letter.

Insights Straight To Your Inbox

Why are cover letters important for nonprofits.

If you see the cover letter as just a nother checkbox you need to complete before submittign your application, think again. Here are 4 reasons why you need to think hard about writing a grant proposal cover letter that captures the attention of funders.

First Impressions Matter: Setting the Tone for Your Proposal

The cover letter is the first point of contact that your nonprofit has with a potential funder, and you want to make a good impression !

A professional, concise, well-written cover letter sets the tone with the funder for the rest of your proposal. It’s also a chance for you to capture the reader’s attention and get them excited about your proposal.

Building a Connection With Potential Funders

Your cover letter is your opportunity to get the funder engaged .

The cover letter gives you a chance to share your “elevator pitch” with the funder. If a funder walks away from your cover letter feeling excited about your project, you’re leagues ahead of the competition that submitted a dry, cookie cutter cover letter.

Highlighting Key Points From Your Grant Proposal

A grant proposal’s cover letter isn’t all that different from a potential job’s cover letter.

Highlight the key points that will help you stand out above other applicants . Don’t be afraid to brag a little bit! Tell the funder why your proposal or project is unique and impactful.

But remember—a cover letter is not an executive summary .

Demonstrating Organizational Maturity and Professionalism

Your cover letter is an opportunity to demonstrate your organization’s maturity and professionalism . Make it known that you receive and manage a large grant portfolio of grants every year, and that you have experience in maintaining grant compliance .

In doing so, you are showing the funder that they can trust you with their award.

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6 Parts of a Successful Grant Proposal Cover Letter

Below are general formatting tips for your grant’s cover letter:

Your cover letter should be written on company letterhead.
The date on the cover letter should match the date of your proposal or application.
The letter should be contained to one page, consisting of 3-4 paragraphs.
Find the appropriate contact person at the funding organization so you can address your letter to a specific person.
The address of the funder should be placed at the top of the letter. Format the address as: contact name, title, funder name, address.
Use a formal introduction in the salutation, such as “Dear Mr/Mrs.”
The letter should be signed by an appropriate official from your organization, such as the Executive Director.
Include the word “ENCLOSURE” or “ATTACHMENT” at the bottom to indicate that the letter is part of a larger packet.

In addition to these basic formatting tips, there are 6 basic parts that you should be sure to include in your grant proposal cover letters.

Introduction: Who You Are

Be sure to introduce your organization at the beginning of your cover letter.

This provides readers with a background understanding of your nonprofit and its purpose. You want to include things such as the name of your organization, your mission and values , and how long you have been in existence.

About Your Organization: What You Do

In this section, you want to concisely explain what your organization does—include relevant programs and projects.

This will show that your organization’s work aligns with their mission and giving priorities.

Need Statement: The Problem You're Addressing

Clearly state the problem that your program or project intends to address.

This demonstrates to the reader that you are filling a gap that exists in your community. You should include data to support your statements when possible so that the funder knows the need is real.

Project Overview: Your Plan

While space is limited in a cover letter, it is important to share outline a well-thought-out project plan. Showing funders how you plan to utilize their funds will help your proposal stand out.

Funding Request: What You Need

The whole purpose of submitting a grant proposal is to secure funds for a program or project.

Don’t dance around it. Call out exactly how much money you need for your initiative so that the funder knows up front whether or not your request is in alignment with their giving priorities.

Pro tip: Often, nonprofits don’t ask for enough funding. To not leave anything on the table, Instrumentl users can quickly uncover how much to ask for in a grant by using our insights on funders.

Closing: Why They Should Support You

You want to end your cover letter by telling the funder why they should support you. Whether it is because your missions are aligned, your project is super unique (ideally, both!), you want to clearly state these reasons in your cover letter.

Consider closing the letter with an invitation for a site visit or program observation, if appropriate. Be sure to include the contact information for whoever can answer application questions. And end with a confident statement such as “I look forward to speaking with you more about this program.”

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3 Sample Cover Letters for Grant Proposals

In this section, we have written original sample grant proposal cover letters. Following each example, we break down the good and bad parts of each letter.

1. Following Up After Meeting With The Funder

Grant proposal cover letter example one breakdown.

Here’s why we like this cover letter:

Referencing those prior conversations will remind the funder that you’ve already done some leg work in terms of outreach and research into the foundation.
This letter includes erveral of the key parts of a successful cover letter, such as the introduction, information about the organization, funding request, project information, and a confident closing.

The letter is also signed by the executive director and provides her contact information. However, there could be a bit more emotion incorporated into this letter to help the funder form a connection with the organization and the project .

2. Breaking The Ice With A New Funder

Grant proposal cover letter example two breakdown.

Our second grant proposal cover letter example also covers many of the key components: organizational info, funding request, project information, and a closing.

We really like how the closing in this letter includes an invitation for the funder to tour the facility and see the work in action—this is such a good idea!

This letter is lacking a statement of need , however. Although it clearly shows alignment between the nonprofit’s work and the funder’s mission, there’s no information about why there is a need in this community for support for people suffering from PTSD . Again, some data points would go a long way here in making this a more compelling case for support.

Also note that this letter does not reference any prior conversations with the funder. This is a good template to use if you are applying to a funder for the first time.

3. Renewing Funding From A Previous Funder

Grant proposal cover letter example three breakdown.

Our final example demonstrates how you would write to a funder that has previously funded your organization.

The nonprofit explains how a prior grant from this foundation helped their program; we LOVE that they included data about how many youth were served from the prior grant. This helps the funder really understand the impact of their donation, which will give them confidence in choosing to fund this organization again.

This letter also does a great job of showing the nonprofit’s alignment with the funder’s mission and work . Again, this instills confidence in the funder that they’re making a good investment with their money.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

So, we’ve reviewed what a grant proposal cover letter is, why it is important, and what the key parts are that should be included in the letter.

You’re probably feeling like you’re almost ready to start writing your own cover letters—but hold on. Before you dive in, let’s review some common pitfalls in cover letter writing and how you can avoid making these mistakes.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

Overloading the Cover Letter with Jargon

One of the biggest mistakes you can make when you’re writing a grant proposal cover letter is filling it with industry-specific jargon .

Don’t try to impress the funder with all the fancy terminology of your industry. Not all funders will understand this lingo, and it could end up confusing them instead of helping to make the case for your project.

Ignoring Specific Funder Guidelines and Requests

This is a critical mistake that many grant applicants make. Don’t ignore the funder’s guidelines !

Every funder will have different requests—whether they want you to hand-deliver 10 copies of your single-sided application or request a signature from your Board Chair, it’s imperative that you follow these guidelines.

This relates to the cover letter as well! If a funder specifically says to not include a cover letter, listen to them!

Being Vague or Generic in Your Statements

Another common pitfall that nonprofits fall into is being overly generic and vague in their cover letters .

To demonstrate why your nonprofit is a good fit for the funding opportunity, share specifics about your organization, background, mission, and goals.

Another piece of advice—don’t use the generic “To whom it may concern” or “Dear Human Resources” salutation. Find a specific contact to direct your proposal to so that you can personalize the letter.

Instrumentl is a great resource for finding funder details, providing clear insights into who some of the key people within a foundation are.

Overlooking the Importance of Follow-Up Information

All of the examples that we showed you included details on who the funder should contact if they have any questions . This is so important!

You don’t want a potential funder to be stuck Google-searching information on your nonprofit if they need to contact you. That’s a sure fire way to get your application declined.

Wrapping Things Up: Cover Letters for Grant Proposals

To conclude, make sure you understand funder requirements, obtain information for a direct contact at the funder, and write the cover letter after you complete the grant proposal application.

If you follow these steps, you will be well on your way to writing a good grant application letter.

For more tips on enhancing your grant proposals, check out these 21 grant writing examples for nonprofits !

Amelie Heurteux

Amelie Heurteux, a Customer Success Manager at Instrumentl, works day in and day out training nonprofits and grant writers how to efficiently prospect new funders and streamline their grant tracking and management processes.

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Cover letter for grant proposal: sample & tips for success.

Once you’ve decided to turn your passion into a children’s activity business and write a business plan , you should turn your attention to funding. How are you actually going to get this new venture off the ground? At Sawyer , we work with thousands of children’s activity and education businesses and we know that grants are a great way to subsidize the cost of starting a new business so you can get your first students in the door.

In order to successfully win a grant, you need a strong grant proposal. Talking about your business and what you will accomplish with the money awarded to you is part of writing a good grant proposal, but personalization is even more important. Even though it might take longer to write personalized proposals for each grant, it is definitely worth the time spent. And the cover letter for a grant proposal is the number one place to show this personalization.

Cover letter for grant proposal: Sample & tips

Use these tips and our template to help you write a great cover letter for a grant proposal.

How to research grant opportunities

Writing a grant proposal cover letter, cover letter for grant proposal sample.

When it comes to writing a grant proposal and winning the grant, personalization is key. Whether you are looking for government or private grants, there are a lot of incredible opportunities for you to find the right ones for your new children’s activity or education business. Here are our suggestions on how to research grant opportunities so you can personalize your cover letter and proposal.

Cover all of your bases

Grants are, for all intents and purposes, free money, so it is in your best interest to do as much research as possible so that you can apply to any and all grants to which you are eligible. This means looking at government, both federal and state-level, as well as private grants. Private grants are offered by corporations and foundations and can have additional requirements. For example, some private grants are exclusively for women or minority communities.

You can find private grants here:

National Association for the Self Employed (NASE)
Grants for indigenous people
Grants for women

To find government grants, check out:

Challenge.gov
Small Business Development Centers (SBDCs)
Economic Development Administration (EDA)

Read about the organization or agency

Before you start writing the cover letter of your grant proposal, do your research! Read about the mission, values, and goals of the organization or agency that is awarding the grant. Take notes so that you can tailor your cover letter and additional elements of your grant proposal to that specific agency or organization. This will help you stand out and let the reader know that you spent the time to personalize your proposal to fit this specific grant.

Research past winners

Most grants will include a page with past winners. Take a look at these people and their companies so you can see what the organization or agency is looking for in a grant recipient. We also recommend that you reach out to these past winners to see if you can set up an informational phone call or coffee chat to learn more about their success. If you do this, be polite and aware of their time. Come prepared with questions and be sure to say thank you afterwards.

Photo of cover letter for grant proposal

Once you have done your research, you are ready to begin writing your grant proposal cover letter. Take a look at the website for the grant to which you are applying to make sure they do not have any styling or formatting requirements. In addition, some government grants do not require a cover letter at all. Therefore, you should always double check before writing one.

The goals of your grant proposal cover letter are:

Introduce your business to the reviewer
State what you need (the amount of funding)
Explain why you need the funding

What makes a successful grant proposal cover letter?

It is succinct and to the point: Do not go over 1 page.
It is unique: Don’t repeat what they will read in your proposal.
It is personalized: Show them how much research you have done and why your children’s activity or education business fits with their mission.

Important tips for your grant proposal cover letter

Use your company letterhead so it looks professional. You can use free design sites like Canva to easily create letterheads.
Make sure you use the same date throughout your application. Even though experts suggest that you write your cover letter last, use the same date, which is the date of submission, across the whole proposal.
Double check the organization’s contact information with a call or email so you know it is correct when adding it to the cover letter.
Address the cover letter with “Dear” and then the title and last name of the reader. Make sure that you have the right name when you confirm the contact information.
End the cover letter by signing “Sincerely” and your name and the name of any other high level board members, if you have them for your company. Leave room to sign it by hand and type your name below that.
Include the word “ENCLOSURE” in all caps at the bottom of the letter.

‍ Cover letter for grant proposal outline

In your first paragraph, introduce your proposal, company, and request. Make sure you use the legal name of your company. Explain what you will accomplish with your company and, if there is data to back it up, include one point of research. For example, if you are starting an art education business, include a piece of information on the benefits of art classes for children.
The next 2 paragraphs should be short, but pack a punch. Talk about the purpose of your business and how it fits with the mission of the organization or agency. If you are applying for a specific grant based on eligibility, like one for women, make sure to speak to this in the letter.
Your conclusion paragraph should summarize what was said above and can mention how the grant and support of the organization would be beneficial for your company. You can even invite the reader to visit your classes online or in-person once they are up and running.

October 21, 2021

Grant Administrator

Organization Name

1234 Main St.

Anytown, USA 12345

Dear Mr. Jay,

Please find enclosed the grant proposal for Little Hands Art Community, a new art program helping children find their passion for creation. We are respectfully requesting a grant of $50,000 to start this children’s education program with online and in-person activities for children of all ages. Art has incredible abilities to help children regulate their emotions and stabilize their feelings, according to research done by the National Endowment for the Arts .

By working with qualified art teachers as well as licensed developmental specialists, Little Hands Art Community has a goal of teaching children to find beauty in everything. We will have classes available for children of all ages and ability levels. In addition, part of the funding requested will go towards scholarships and free classes that will help children from low-income families attend classes.

We have been working with children in our neighborhood of Santa Fe on our own for 6 months now and seen a vast improvement not only in fine motor skills, but also in emotional intelligence. Parents and teachers have reported that the classes have helped students better understand themselves and each other. We know that setting the next generation up for success is one of the missions of Organization Name and we hope you can see how Little Hands Art Community fits into that goal.

Thank you for taking the time to read our included proposal and consider us for this grant. We look forward to speaking with you more about how Little Hands Art Community can partner with Organization Name to help more children lead happy and healthy lives. If you have any immediate questions or need further information, feel free to reach out to me at 555-555-5555.

Sincerely, ‍

Elizabeth Jones (signature) ‍

Elizabeth Jones

Founder, CEO of Little Hands Art Community

123 Smith St,

Santa Fe, New Mexico 12345

[email protected]

555-555-5555

Photo of cover letter for grant proposal sample

With these tips & cover letter grant proposal sample, you should be well on your way towards writing a strong cover letter for grant proposals. For even more information on how to get a small business grant , check out our guide. If you are looking for more guidance on how to start a business teaching children , the resources and tools offered by Sawyer for Business can help.

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How to Write a Great Grant Proposal Cover Letter

Become a Certified Grant Writer

Although your grant proposal cover letter isn’t the most exciting part of the grant proposal, it’s still vital to get funding. T he cover letter is the first contact point a potential organization or funder will have with your nonprofit project.

It’s like going out on a date. Sure, looks aren’t everything. Nevertheless, if you utterly don’t care about how you dress, you’re making it harder for yourself.

And just like your looks, you want to make your grant application cover letter simple and focused on impressing a particular person. It’s the first contact with the executive or organization you wish to request funding. If you want them to read your grant proposal request, they’ll have to like the cover letter first.

More crucial steps will come later, presuming the funder reads your cover letter. Although you can search for sample cover letters, they are usually hard to find.

Research shows that about 35% of grant funders funded 50% or more of the received grant requests. So, your grant proposal cover letter needs to be a complete home run. Here’s how.

How to Write a Grant Proposal Cover Letter

How to writer a grant proposal cover letter

First of all, an average grant proposal letter shouldn’t be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book.

Before writing the first paragraph, you should open the letter with the contact’s name, title, address, and other related information. Although this might sound obvious, double-check that the contact information is correct. There are countless examples of rushed letters. You don’t want your project to crumble due to a misspelled executive director name.

Do your research before starting the cover letter. You can quickly find the correct information via a single call, email, or simply by doing some Internet scavenging.

Similarly, address the person with “Dear” and add a personal title such as Mr. or Mrs. Again, it’s cover letter 101, so it will feel even worse if you misspell the first step.

If this doesn’t seem like a big deal, look at it like this. Executives have a keen eye for sloppiness. Since they will skim any cover letter first rather than reading it to the last paragraph, you don’t want mistakes popping out.

The initial information tells the funder you didn’t go in headfirst, and proper addressing tells them you’re a potential candidate. If the letter lacks, you’ll be mistaken for a novice instead of a candidate worthy of doing business.

If you’re interested in learning more about the grant writing process, then take a look at our grant writing certification course.

Get Straight to the Point in Your Grant Proposal Cover Letter

Everybody knows why you’re writing a grant proposal cover letter; it’s in the name. Meaning, there’s no reason to sugarcoat it.

After you nail the introduction, it’s time to introduce yourself and your organization. In the first paragraph, format the content into two sentences maximum. Here, you’ll write who you are and your job title. That’s it.

Next, get right to the point. Describe why your organization or foundation needs the grant, what’s your mission, and most importantly, the budget you’re requesting. Maybe you’re working on a community project, or it’s a charity. Either way, make it brief.

While on the topic, you should create a proposal for grants of all sizes. Even if a smaller grant doesn’t suffice, having it can attract larger grants. There are about 900 federal grant programs . Don’t limit yourself.

Another great touch is to validate your project via research. If you have cold data that justifies your organization’s existence, rarely will anyone find a way to object.

If you’re not 100% sure how to format the paragraph, create a sample cover and share it with friends or co-workers. Write the section, read the grant request introduction, then ask two questions .

Can you tell me what the project is about? – Although the mission is clear to you as a writer, it might read astrophysical development documents to a fresh pair of eyes.
How did you feel when you read the requested funding? – This is to see how another person will react. Keep in mind that how your friend and the funder reacts can differ.

Methods, Strategies & Solutions

In the next paragraph, you should explain how you plan to use the grant to the grantor. By doing this, you’re effectively telling the funder that you have a plan in motion. You can also include a graphical modal for visual representation, depending on the format.

Some writers like to use a numbered sample. The format can work both when you’re explaining your goals and strategies:

The organization’s four main goals
The project’s five phases

Usually, you want to back up each number with further details. Although an excellent overview, simply including a couple of numbers in your letter won’t suffice. Find the balance between simplicity and complexity. Numbering provides a clear summary, while further details should give the letter a more professional tone.

An additional touch is to offer a timeline where you explain significant milestone and their due dates. You can also do that by using a brief bullet-point format. The timestamps can be months or quarters, depending on the project’s length.

Again, remember you’ll go into full detail in the grant proposal. Although defining strategies and methods isn’t crucial for the cover letter, add it if you can fit it on that one page.

Cover Letters & Necessary Data

After the mission details and budget proposals, it’s time to quickly cover organization info and structure. It can be tedious, but every grant proposal needs it, especially if you grab their attention.

Again, keep it short. Explain your corporate structure and related information in just a couple of sentences, including the founding date. Grant proposals require the data, and although you’re not writing a contract but a cover letter, you still need to present the essential information.

You should also explain how your project matches the funder’s and why the funder should give you the support and funding priority.

As always, double-check the information in your proposal letter, especially if you’re running a nonprofit organization. It’s somewhat easier to get grants for a nonprofit project, but funders are more likely to check the details. Although many think that foundation funding is the primary source for nonprofits, about 80% of income comes from other sources.

If the grant funder likes your cover letter, you want to make it easy for them to contact you about the grant proposal.

Always end all your cover letters with a positive closing line such as “Looking forward to your response.” The goal is for the letter to sound optimistic, grateful, but not needy.

Sign the letter and if your organization has an executive director, have them sign as well.

Common grant proposal cover letter elements

Cover Letter Tips & Mistakes to Avoid

For the final polish of your proposal, you can do things to give the letter a more personal and professional touch.

Ask for Feedback

Before pressing “send,” have co-workers read the sample of the proposal one more time. Good feedback is hard to find, and once you make contact, the fabled typos become irreversible. Don’t be gun shy to even reach out to your wider community for support.

Send the proposal sample page to anyone you can and collect their feedback. Naturally, you don’t want to spend half of your waking life collecting feedback. Still, a cover letter is just words on a paper without the reader understanding what you want, especially when they’re giving you money.

If still not convinced, it takes between 80 to 200 hours to write a grant proposal, and it can cost several thousand dollars if you’re hiring a grant writer . You don’t want a single page to ruin all the hard work.

Use Plain English

We all want to impress others. But using complex words can easily backfire and ruin your chance.

The point of a proposal letter isn’t to show your vocabulary but to state your case as straightforward as possible. If you’re unsure if you’re overdoing it, some helpful apps and websites will tell you if a sentence is too long or too complex.

Final Formatting

Ensure the dates match since you’ll have a date both in the cover letter and the main grant proposal. You don’t want to send a proposal where the grant proposal has April 5th while the cover letter has November 27th. This goes for other files you’ll send as well.

The cover letter should use single-space and leave space between addresses in the heading. Double-space means less room to write the limited information you need. This doesn’t mean you should delete the area between paragraphs. Give the letter room to breathe.

Although unnecessary, it can be a nice touch if you place your signature in live ink. Leave about three empty spaces the complimentary close and your name for the signature.

Send the Cover Letter in PDF

If you’re emailing the grant proposal letter, email the document in PDF. There’s a chance the foundation will offer to sign documents digitally. Additionally, unlike other text files, PDF is safe from malware. Meaning, a PDF will not only look competent but will also leave a good impression in the eyes of the more “tech-savvy” grant funders.

If you are new to grant writing and are looking to break-in, we recommend taking our Grant Writing Certification Course , where you will learn the fundamentals of being a grant writer, how to write proposals that win grants, and how to stand out as a grant writing candidate.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

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How to Write an Effective Grant Proposal Cover Letter

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When Do You Include a Cover Letter?

Attributes of a good cover letter, formatting your cover letter, how long should the cover letter be, sample cover letter, mistakes to avoid in your cover letter, make your cover letter stand out.

Joanne Fritz is an expert on nonprofit organizations and philanthropy. She has over 30 years of experience in nonprofits.

Although the main parts of your grant proposal will take up most of your time and energy, don't shortchange your cover letter. Attention to the subtler points of putting the proposal package together can make or break a funding request. Don't turn off your funder with a sloppy cover letter.

Mim Carlson and Tori O'Neal-McElrath, authors of Winning Grants, Step by Step , point out that the cover letter should:

Introduce your organization to the correct person.
Assure the funder that this project has the support of your board of directors .
State what you are asking for - how much and for what.

Use a cover letter for proposals to corporations and foundations, but not for federal or state grant applications. Those funders only want what they ask for, and they rarely ask for a cover letter.

Your cover letter should:

Get to the point quickly
Does not repeat the information that is in the proposal
Tell the reader how well you understand the funder and how your grant fulfills the funder's requirements

Beverly A. Browning, the author of Grant Writing for Dummies , suggests that you write the cover letter after you've completed the entire proposal, and when you are in a reflective mood. Browning says:

"As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true."

Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent.
For the inside address (goes at the top of the letter) use the foundation or corporate contact person's name and title, followed by the funding source's name, address, city, state, and zip code. Double-check this information with a telephone call or an email. Such information changes frequently, so make sure you have the current name and address.
In your salutation, use "Dear" plus the personal title (Mr., Ms., Mrs., Dr., Messrs., etc.), followed by the last name. It is critical that you address the letter to a particular person. Call the foundation or corporate office to make sure you have the right person and the correct personal title. These details may seem unimportant, but they do matter.
Your first paragraph should be short and focused. Introduce your organization (its legal name, which will be your corporate name ) and tell the funder how much money you are requesting and why. Include a sentence or two about what your organization does, and then include one research-based point that shows there is a need for what your organization does.
Write one or two more brief paragraphs. State your project's purpose and how it fits with the funder's mission or funding priorities. Include the fact that your board of directors fully supports the project.
End your letter with a summarizing paragraph. Add what this funding partnership can mean for your project's target audience. You might want to include an invitation for a site visit as well.
Use a closing such as "Sincerely."
The letter should be signed by the executive director or the board president, or both. Below the signature, type the signer's first name, middle initial, last name, and job title. Although the ED or board president should sign the letter, do include the contact information for the best person to answer questions at the end of the last paragraph.
At the bottom of the letter, include the word, "ENCLOSURE" (in all caps).

Limit your cover letter to one page with three or four paragraphs. It should be a quick read.

The tone and specifics of your cover letter may vary depending on whether you've been invited to submit a full proposal after sending a Letter of Inquiry (LOI) , or if this project is your organization's first approach to this particular foundation.

Mary Smith, PhD

Program Officer

Community Foundation

4321 Common Lane

Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center respectfully requests a grant of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are aware of the changing demographics in our service area. And we are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively:

Provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and

Raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it so we can become the most inclusive and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is, in fact, successful, our board has committed to including a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the Center will become the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also accept referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether we might meet with you to discuss the merits of our proposal. Meanwhile, should you have any questions, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Jane Lovely

Executive Director

*Letter reprinted (with modifications) with permission from Winning Grants, Step by Step, Second Edition, Tori O'Neal-McElrath, Jossey-Bass, 2008.

Writing too much. A cover letter is not a dissertation, nor is it a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it?
Using big words . If you've been to graduate school, you learned to write in a complicated way. Don't do that here. You're not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don't know when you're overcomplicating your writing, use an app such as Hemingway . It will tell you when your sentences are hard to read and when you are too wordy.
Making Grammatical Mistakes . If you're not sure of your grammar, don't take chances. Use the grammar check in WORD, and, also run your draft through an app such as Grammarly . There is a free version, but the paid version goes well beyond the necessary grammar check.

Sad to say, but your grant proposal may be among hundreds or thousands that a typical foundation will see during an average year. Your cover letter can make the difference in getting to the next step towards funding. But how can you make it stand out?

Don't try anything "cute," as foundation officials will not be impressed.

The cover letter would not be appropriate for a story about a client , although you should have a story for other parts of your proposal, such as the description of the problem. Include a paragraph about why your organization is the one that can best accomplish this mission. Survey your competitive organizations and assess just how and where you excel. That may be in the strength of your staff and volunteers, your experience with this particular problem, or the community support you enjoy.

You don't need to mention the names of competitors or criticize them. Just highlight your strengths. This would be a good time to consult with others around the office. Pull a few people together and brainstorm how your nonprofit excels.

Fundamentally, the cover letter should be forward moving, easy-to-read and compel the reader into the larger proposal. Don't put any obstacles in the way of the reader that might deter them from reading further.

19 Essential Samples and Templates for Nonprofit Organizations
How to Write a Winning Grant Proposal
Grant Writing Tips From Prospecting to Avoiding Mistakes
Which Type of Grant Proposal Should You Write?
How to Develop a Grant Proposal Writing Process
What Are Grant Letters of Support?
How to Write a Successful Executive Summary for Your Grant Proposal
How to Write Goals and SMART Objectives for Your Grant Proposal
How to Write the Methods Section of Your Grant Proposal
How to Write the Sustainability Section of Your Grant Proposal
How to Write a Letter of Inquiry to a Foundation
How to Write a Needs Statement for Your Grant Proposal
How to Become a Better Grant Writer for Your Nonprofit
How Long Does It Take to Get a Grant Proposal Approved?
How to Write the Evaluation Section of Your Grant Proposal
Writing the Organizational Background Section for a Grant Proposal

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How to write a Winning Grant Proposal Cover Letter

Grant Proposal Cover letter is an introductory letter used to persuade grant making agency about your organization and proposed project. You use cover letter to introduce your organization and proposed project. It helps to create first impression about your organization before funding agency. It is very paramount that you use this moment of crafting your cover letter to input key points that help to establish how your proposed project aligns with the donors’ priority area. You can handle this by showing that your organization and that your mission aligns with the funders area of focus and also you understand what the funder is looking for. Mastering how to craft a winning cover letter is an art because you have just one page to express your intent. Note that grant proposal cover letter is different from grant proposal cover page .

When do you include a Cover Letter?

Cover letter should be included when funding agency demands for it. Corporations and foundations are most likely to request that you submit a cover letter or include it in your proposal. For State and Federal government grants, a cover letter is not included.

Characteristics of a Winning Cover Letter

A winning cover letter should be;

Brief as possible.
Straight to the point, positive and confident.
Concise and inviting to the funder.
Aligns with the funder agenda and address issues that are at the heart of the funder.

How to Write a Cover Letter for a Grant Proposal?

To write a cover letter that will arouse the interest of the funder, the below steps will guide you;

Use formal letterhead. Your organization letterhead that contains your contact information should be used. Then add date that you will send the letter and the recipient’s contact information.
The next step is to introduce your organization. Here you provide an overview or background of what your organization does and its purpose. When introducing your organization, specifically mention the name of your organization, your mission and the community and target populations you serve.
Then you should state the title of your proposed project, its purpose and how you intend to implement it.
Now that you have given a comprehensive overview of your organization and the proposed project. The next thing is to explain the reasons why you are seeking their funding, the proposed project budget, how you plan to use the fund.
Then go ahead and emphasize the impact of the potential funding and how their contribution will impact your cause or project. Ensure that you include the project outcome and the beneficiaries of the project. Stating these 2 factors will go a long way to persuading funders to fund their project if they see how their contributions will enable your organization address the identified problem and target populations that will benefit from the project.
Close your letter with a note of appreciation. The ‘thank you’ for the opportunity to submit the project and the contact person information. Then include the executive director personalized signature at the bottom of the letter
Note: Your cover letter should be one page and probably consists of four paragraphs.

How to Format your cover letter?

Follow the steps below to format your cover letter. The steps include;

Use your nonprofit organization letterhead.
Use a current date for submission.
Make your cover letter one page consisting of about 4 paragraphs.
Express your letter in a clear and concise manner for easy comprehension.
Ensure you research your donor very well and get the appropriate contact person to address the letter to.
Place the details of the donor contact person (including name, title, name of donor agency and address) on the top left of your cover letter as the addressee.
Use formal salutation e.g. Dear Mr./Mrs./Miss.
The first paragraph of your title should introduce your organization, mission, purpose, community and target population you serve.
Use the second paragraph to discuss about your proposed project, budget and everything you need to tell the donor. Indicate how your work aligns with the funder’s priorities.
Don’t forget to mention the purpose of the proposed project, its impact and beneficiaries. Make sure to mention your accomplishment if the donor has previously contributed towards your project.
Thank the donor for the opportunity to submit the proposal and include your organization contact person information.
Use statement such as; I look forward to discussing more about this project with you.
Ensure that the letter is duly endorsed by the Executive Director.

Rules guiding writing grant proposal cover letter:

Rule 1: Write your cover letter in a manner that is professional, clear, and concise.

You have to sound professional, clear and concise when writing your cover letter. Remove anything that will make it sound casual and not serious. Avoid jargons and ensure that your information flows succinctly and easy to comprehend.

Rule 2: Ensure that your cover letter stand out from the pack.

Funders receive over a hundred cover letters each year and so it is very important you distinguish yourself from the rest of the letters they receive. Focus more on your organizational strength and demonstrate your capacity to implement the proposed project and discuss about your past accomplishments.

Rule 3: Research about the donor organization properly to get to know the appropriate contact person before crafting your cover letter.

Ensure you have the appropriate contact person to address the letter to before you commence writing your cover letter. This helps to boost your chances of success and donors would believe you did your research properly. ‍

Rule 4 : Write your cover letter after writing your grant proposal.

Having a completed grant proposal before you start writing your cover letter will help you include the essential points in the cover letter and help you positively communicate your proposed project in a persuasive manner and confidently

Rule 5: Your cover letter should summarize your proposal.

Your cover letter should be brief and concise and should not copy your proposal word to word. Simply summarize your proposal consisting of about 4 paragraphs. The cover letter should contain introduction of your organization and proposed project. What you are trying to achieve is to establish that first impression and arouse the interest of your funder to go ahead with your full proposal.

Rule 6: Submit a cover letter when requested by funding agency.

Cover letter is meant to be submitted whenever funding agency or donor request for it. Most times foundations and corporations request that nonprofits first submit cover letter before the full grant proposal unlike for government grants.

Rule 7: Proofread your grant proposal cover letter before submission

Don’t be in a haste to email or mail your cover page without checking out if there are grammatical errors. Have another person or persons in the organization go through the cover letter before submission. The key factor is to ensure your cover letter stands out from the pack.

Sample Cover Letter

NEXT YOUTH FOUNDATION No. 122 David Street, Spartanburg, South Carolina 222222 (date) Mrs. Florence Michael, ABC Foundation, No. 12 Douglas Road, Spartanburg, SC 22222 Dear Mrs. Florence, Next Youth Foundation is a youth based nonprofit organization in Spartanburg, South Carolina requests to submit the enclosed proposal for the Youth Empowerment Outreach for your consideration. With a current youth membership base of 5,000, Next Youth Foundation has been serving Spartanburg most vulnerable youth between the ages of 15 to 35 years for 10 years with the mission of helping young people harness their potentials and succeed in life by providing programs in five basic areas: 1) Entrepreneurship 2) leadership 3) career readiness 40 sexual and reproductive health 5) education. We share the ABC Foundation’s concern about youth empowerment and capacity development in South Carolina. The proposed Youth Empowerment Outreach is a localized, collaborative effort to address issues of unemployment and lack of access to opportunities facing young people in Spartanburg. It is our hope that the proposed pilot project will provide new models for effective youth empowerment interventions. We are requesting $50,000 to help seed the twelve-month intervention. Next Youth Foundation developed the Youth Empowerment Outreach in response to high rate of youth employment and social vices witnessed in Spartanburg. About 75% of these young people are without any means of livelihood and this has resulted increased in crime rate in this community. Our proposed project adopts an innovative approach in addressing this problem and 100 of vulnerable, economically disadvantaged youth between 18 -25 years will be enrolled into the program. Following recruitment, the enrolled youth will be trained on different employability skills for six months after that they will be linked to job recruitment agencies where they will be placed on paid internship. Next Youth Foundation thanks ABC Foundation for its interest in our proposed project and looks forward to talking with you further about this project. For more information, contact Michelle David at (111) 111-1111 or [email protected] Sincerely, Sandra Smith Executive Director Next Youth Foundation

Why You Need to List the Abbreviations in Your Proposal

The Importance of Program Design in Grant Writing

Grant Proposal Cover Page

How to Write a Winning Proposal Cover Letter (Plus 5 Real Examples)

Senior Content Marketing Manager at Loopio

First impressions are important—especially in the world of proposals.

That’s why writing a good cover letter is an essential step towards winning a bid. In the request for proposal (RFP) process, this single-page letter marks your first opportunity to grab a prospect’s attention and make it clear that your company is uniquely positioned to solve their problem. So if you’re currently using boilerplate copy… Stop. Immediately .

In this blog, you’ll learn how to write custom proposal cover letters that grab a prospect’s attention and increase your chances of winning RFP responses . Plus, five examples of real proposal cover letters from industry pros.

In this article, you’ll learn:

What is a Proposal Cover Letter?

What to Include in a Proposal Cover Letter
How to Write a Proposal Cover Letter
5 Real Proposal Cover Letter Examples ⭐

Next Steps: Build Quality Proposals Faster

A proposal cover letter is a single-page document used to pitch your business offerings to a potential client. In it, the customer can tell whether you’re genuinely engaged and have done your research—or if you’ve simply copy and pasted generic language from past business proposals.

It’s also your first opportunity to convince a client to why they should continue reading your proposal. Considering the average team spends 32 hours writing a single RFP response , it’s critical that your proposal cover letter makes a good impression.

“This is the most important five paragraphs one can write as it’s the only part everyone will read. You must knock it out of the park or you’ll lose.”

Eileen Kent, President, Custom Keynotes LLC

What Should You Include in a Proposal Cover Letter?

Like any good cover letter, your proposal should open with a unique offer or positioning. It’s important to establish early on why your team is best suited to solve a client’s problem.

A strong proposal cover letter includes:

A greeting : Introduce your company and what you do.
Clear summary: Describe your value propositions at a high-level. Be sure to connect these points to your client’s needs. ( Also known as an executive summary. )
Personalized offer: Explain to the client what you can uniquely provide to solve their problem.
Relevant references: Help the prospect understand why they should choose you over competitors.
Visuals: If you have a designer on your team, include visuals that help emphasize the most important content on this page. For example, use callout boxes to make value propositions stand out for busy procurement teams who are skimming the page.

From the offer you present, to the visuals you include, the details in your proposal cover letter should be all about the client. The goal is to show how your company shines before they even get into the details of your proposal. Demonstrate the qualities that you bring to this potential customer by starting out your relationship on the right foot.

Jon Williams, Managing Director of Strategic Proposals , shares the key points you should concisely hit to be successful.

“Thank the customer, show enthusiasm, demonstrate senior sponsorship, briefly introduce win themes–and then shut up and leave the rest to a brilliant exec summary!”

How to Write a Winning Proposal Cover Letter

From reading the RFP thoroughly, to outlining a clear offer, there are six critical steps that seasoned proposal professionals recommend you take to craft a quality cover letter. ( Psst…you can fast-track these steps by using AI for proposal writing . )

Step 1: Read the RFP Cover to Cover

This step seems obvious, but it’s surprising how many teams skip it. You must read the RFP thoroughly, from cover to cover, before beginning your letter.

While reading, take note of any recurring themes from your prospect. Perhaps they focus on quality of design and ease of use. Or maybe they emphasize needing certain functionalities or features—whatever the case, Kori Warriner of KCI Technologies recommends you consider the following questions as you read through the request for proposal:

Questions to consider:

What is the client’s reason behind the project? (revitalization, aging infrastructure, etc.)
Where is the funding for the project coming from?
Does the client have any hot-button issues regarding the project?
What is the desired end-result?
What would speak to the client? (retirement-friendly, aesthetics, budget, etc.)

“You need to make the client feel as though you are speaking directly to them.”

While questions may differ by industry, the idea remains the same. Reading the RFP thoroughly helps you better understand the problems your prospect is facing. Which in turn help you paint a clearer picture of how your company can support them.

(It can also help spark ideas for win themes, or specific language, that truly resonates with the prospect—more on that later.)

“Instead of saying ‘we are pleased’ or other overused statements such as that, I introduce my company, and then switch back to talking about what we can do to help the client reach their goals,” Kori explains.

Step 2: Capture Your Prospect’s Attention Early

Chances are, your prospect is extremely busy. They’re likely to skim your proposal cover letter—which is why you should focus on making it memorable. Use it to create a connection to your prospect and capture their attention early in the proposal.

In the structure of a proposal , the first paragraph is the best place to earn your reader’s attention, shares Senior Proposal Consultant Kelly Allen.

“Try to capture the reader in the first paragraph by relating to them in some way. If they are a current client, leverage your relationship. If not, demonstrate a clear understanding of what they need.” Kelly Allen, Senior Proposal Consultant, UKG (Ultimate Kronos Group)

Step 3: Use Clear, Competitive Win Themes

Once you identify their distinct needs, you can formulate which key themes need to be identified in your cover letter. Then, narrow it down to the most persuasive reasons that your prospect should choose your proposal over a competitor. Eileen Kent, President of Custom Keynotes, explains that these are also known as “ win themes ”.

Win themes should be based on what the customer told you they wanted. Position yourself as the one company that can deliver exactly what your prospect is looking for. To do this well, it’s essential that you also understand what your competition is doing.

Here’s how to brush up on what your competitors are offering:

Review competitors’ websites
Read competitors’ financial statements
Look at review websites like G2 or Forrester reports including your competition
Ask if clients are willing to share competitors’ past RFPs (You never know, unless you ask)

At this stage, you’ll want to focus on how you can stand out from the competition. Eileen also recommends acknowledging any elephants in the room. By that, she means anything that the client may consider your team’s weakness.

She recommends addressing weak points head on to leave a good impression, “The elephant in the room could be your business size. Address it by talking about how you formed a tight team who have exceeded performance expectations, and worked together for years, so they see that as a strength instead,” she explains.

Step 4: Provide a Personalized Offer

Now that you’ve grabbed your prospect’s attention, you need to maintain it. Do this by outlining clear benefits, which speak directly to their pain points in an enticing and clear way.

You should outline how your product will positively impact the buyer and identify what they will get out of your partnership.

“Choose the top 3-5 features of your solution and describe how they will benefit your customer in a single line. Be direct: Here’s what we offer. Here’s how it will solve your problem.”

Cristina Miller, Proposal Writer, Gallup

Step 5: Use a Strong Closing Statement

Your closing statement should be concise, reiterate your capabilities, and highlight the value you deliver. But don’t forget that it’s also an opportunity to connect with your prospect through the proposal process.

“To build a connection, you have to ignore outdated writing advice and not be afraid to use real language” says Rebecca Baumgartner, Sr. Manager, Proposals, PFS .

“Whoever is reading your cover letter can immediately tell if you’re hiding behind jargon or parroting the language of the RFP because you don’t understand what they need,” she explains.

“But when you write authentically, you have the opportunity to show the client you’ve been listening.”

“A great cover letter isn’t stuffy or formal–it’s a conversation between real people, a chance to put aside the technical language of procurement and connect with the human being on the other side.”

Step 6: Add the Finishing Touches

When crafting your proposal cover letter, there are a few final checkpoints to leave your prospect with a good impression.

Graphics aren’t necessary for a proposal cover letter, but they can be helpful. For example: highlighting a quote from a customer in a different font, or using callout boxes to emphasize your key value propositions. Use visuals that help to emphasize your main points, not distract from them.

Here’s what Izane Cloete-Hamilton, CPP APMP, of nFold recommends.

Use a company letterhead
Address the letter to the individual specified in the RFP
Sign the cover letter from a senior person at your company
If the response is from a strategic partnership between two companies, use dual signatures
Ensure your letter is no longer than one page

“Sign the proposal cover letter from the highest-level person with signature authority, preferably someone that the customer knows personally.”

Proposal Cover Letters (5 Real Templates)

Now that you know what steps to follow, it’s time to look at some real examples of business proposal cover letters. While you don’t want to copy a boilerplate letter, these templates may provide helpful guidance for your next proposal.

Here are the types of proposal cover letter examples you’ll see above:

Real proposal cover letter example from a security company
Example proposal cover letter for an amusement park
Real proposal letter & executive summary from an enterprise design consultancy
Winning cover letter example from KCI technologies
Another proposal cover letter example from a security company

Looking for a sample grant proposal cover letter? Check out this article .

“Remember, your cover letter isn’t about you, it’s about your client. Let them know that you understand them. Then you can talk about how your company can solve their potential challenge.”

To make more time for writing winning proposal cover letters, you’ll need to make some efficiency gains in your overall RFP process. Start by setting your team up with a proposal software that can improve speed and collaboration amongst your team.

Take Aspen Medical for example. Their business development team started using Loopio’s proposal platform in October of 2019. Within a few short months, they were putting together proactive proposals in just 15-30 minutes and seeing a big return on investment (ROI).

In fact, a survey of 165 companies RFP ROI found that those who consistently use proposal software have achieved results of:

51% more RFP responses
42% less time spent answering proposal questions
85% of companies win more business

If you’re looking to improve the pace of your next proposal, try Loopio’s software.

Improve Your Proposal Writing 📝

Want to learn how to master your craft? Read more about proposal writing skills or how to craft a repeatable RFP response template .

51 fascinating rfp statistics on the state of bidding in 2024, the raci chart: how to respond faster to security questionnaires, how to transform your rfp process: best practices used by alight.

How To Write An Effective Grant Proposal | A Nonprofit’s Guide

Before writing a grant proposal, you must understand the basics of grant funding. In this article, we discuss the different types of grants, how to find grants that fit your organization’s needs, nine essential components of a good grant proposal, and provide you with templates, samples and tips to help you get started.

For many nonprofits, grants are very appealing. They can provide the opportunity for an organization or business to make a significant impact on its community that it would otherwise be unable to fund . But before diving into writing nonprofit grant proposals, take a moment to ask yourself:

“Does my nonprofit need to be applying for a grant in the first place?”

Writing effective grant proposals can seem like stepping into a confusing, long labyrinth, and one that comes with many strings attached.

It’s important to know if applying for grants is the right decision to fund your nonprofit, amongst many other funding sources at your disposal. And if so, how much energy should you invest in the process? Now, let’s understand the basics of grants, different types of grants, and how your nonprofit can write an effective grant proposal step by step.

What are Grants?

A grant is a bounty, contribution, gift, or subsidy (in cash or kind) bestowed by a government or other organization (called the grantor) for specified purposes to an eligible recipient (called the grantee). Grants are usually conditional upon certain qualifications as to the use, and maintenance of specified standards, or a proportional contribution by the grantee or other grantor(s). – Business Dictionary

Grants are typically awarded to nonprofit organizations for a distinct program or purpose. Grantmakers generally focus their “giving” on:

A specific population (such as children or organizations in New York)
Certain types of nonprofits (such as animal shelters or environmental groups)
Particular types of support (such as program development or funding for equipment)

What is a Grant Proposal?

A grant proposal is a request that a funder join the nonprofit as a partner to achieve specific results. It is an appeal for money (a grant) that is sent to either a profit or non-profit grant-awarding organization. Every year, many corporations, organizations, and government agencies dispense billions of dollars in grants to companies for addressing issues these organizations are interested in. At its best, a grant proposal must be a persuasive and well-supported argument for change.

Different Types of Grants

Grants can provide different types of support for your organization .

For example:

Operating support or unrestricted funding is a grant for day-to-day operating costs. It is used to support the general work of an organization and is not dedicated to a particular purpose or project.
Capital support is most commonly given for specific capital campaigns . These involve building construction or acquisition, land acquisition, renovations, remodeling, or the rehabilitation of property.
Example: Technology Grants for Nonprofits which can help nonprofits leverage technology for their mission.

Pro tip: Grant-based funding isn’t sustainable alone. It has to be part of a diversified fundraising plan. Many fundraising experts recommend that no more than 20% of your funding comes from grants. Any more than that and you risk sinking your organization if a key grant falls through.

How do I know if I should apply for a grant? And where can I find them?

Grants are not the answer to securing funds quickly or in a pinch. However, they are a great solution for nonprofits raising funds to carry out carefully planned programs.

Read more about where to find grants for your nonprofit here .

Check out winning grant proposals at Grantspace .

The most common myths about nonprofit grants

1. foundations and corporations are like santa claus..

While there’s indeed a lot of money available to nonprofits out there, over 50 billion dollars to be precise, this money isn’t just sitting there waiting for you to ask for it. You’ll need to put the work in, and the requirements can be demanding.

2. Only big nonprofits can apply.

There are grants out there for all types and sizes of nonprofits. In addition to that, while many grants are project-specific, there are plenty of grants that are unrestricted and can fund some of your operating costs or capital campaigns as well.

3. Grant writing is a mysterious, strange art.

While there’s a lot to learn about writing excellent, winning grant proposals, it’s also not magic. Once you know the basics, developing a winning nonprofit grant proposal is quite logical.

How to Write an Effective Grant Proposal [Step-by-Step]

1. Be Prepared

First, create a diversified fundraising plan – where grants are only one of the funding sources. Consider if applying for a grant is the best way to fund the desired project/campaign.

Commit yourself to applying for a grant only if you match all the foundation’s qualifications and are willing to research and write tailored applications for each foundation. Only for the kinds of funding you already identified you are pursuing in your fundraising plan. This will save everyone time and energy.

Additionally, ensure you have the resources and time to research foundations and grant-writing opportunities for your organization. Ask yourself if your organization can accomplish what is asked.

Furthermore, find a qualified writer with experience writing grants, or invest in grant writing training for an existing staff member.

Pro tip: Create a grant calendar that includes all the important dates and deadlines for grants you wish to apply for in the next year or two.

2. Don’t Be Generic

If you want to have any chance at all at getting your grant application approved, you can’t write one generic application and send off duplicates to different foundations. This makes it appear to a reviewer that your application is an afterthought, and that’s not a good thing.

The most essential guideline of them all: you need to tailor your application to whichever organization you’re submitting it to.

To do that, you’ll need to do some intense research. Carefully examine the call for proposals and the organization’s website. This can help you draw connections that may then aid you in preparing your application.

Grantmakers are usually looking for a specific cause or subject to fund, so always make sure to thoroughly read what the grantmaker is interested in understanding. Ensure that it’s relevant to your organization’s mission before applying.

Pro tip: Never compromise your mission or beliefs to get any kind of funding.

3. Data Yet Again

Data is what wins grants.

Even if you hire the most experienced grant writer , messy data throughout the organization will prevent grant writing from ever getting started. If you don’t collect relevant data, manage and update it, there’s not much that can be done.

A warm story might get someone to give you $20 out of their pocket. But a foundation with $50,000 grants can’t give based on heart-warming stories alone.

Successful grant applications focus on the impact. The best grant proposals distill in clear and plain language the need the grant will address and the unique approach that the organization’s proposed initiative takes to do so.

Pro tip: Search the Internet for previously funded grant applications posted online by organizations that received grant awards. Study a mixture of grant applications funded by the federal government, foundations, and corporations.

Before Submitting the Grant Proposal

1. review and get a fresh perspective.

When we’ve been reading, speaking, living, and breathing our nonprofit – we can become a bit blind to the language we’re using.

Assume that the funder isn’t familiar at all with the work that you do. Write as if the funder will be hearing about your nonprofit for the first time.

Avoid jargon and abbreviations. If you’re struggling to take a step back, it can be helpful to ask someone less familiar with the work that you do to take a look and give you their feedback (e.g. a friend or a willing acquaintance).

2. Get Clear And Concise

Funders will lose interest if your application is too difficult to understand or takes too much of their time.

No one should be trying to figure out what you’re trying to say or what you’re asking for the money for. Be clear and straightforward in your request.

3. Double-Check the Grant Application

Double-check spelling, calculations, and due dates.
Make sure to include all the required forms and necessary attachments by checking the submissions package.
Check that page number and font size requirements are followed and that documents are presented in the order described.
You may need to have your CEO and the Board President sign the cover sheet or letter.
Pay attention to character limits.
Have another staff member review the budget lines.
Have a clear contact from your organization.

Grant Proposals: The Basics

Before sending over a full grant proposal, you’d typically first send a letter of inquiry. Many trusts and foundations require a letter of inquiry or request for an application before submitting your application.

The letter of inquiry serves as an introduction to your project and a way to gauge interest from the funding committee. If they want additional information, they will respond with a request for a more in-depth proposal.

The letter should be no longer than two pages.

In the letter of inquiry, be as specific as possible. Add examples in a concise, succinct manner. Keep language simple and avoid ambiguous or general generic statements.

Following the letter of inquiry, if you’re invited to send a more in-depth proposal, you’d typically send a 7-10-page document providing more information about your organization, the project, the needs, and the outcomes. This proposal typically includes a cover letter and appendices, as well.

Note that some grant foundations prefer a concise proposal of about 3-5 pages instead of this typical longer proposal. This one is sometimes referred to as a letter of proposal.

9 Essential Components of a Good Grant Proposal [Template Included]

Note that different foundations and grantmakers might require a different format. Always carefully read the call for proposals before embarking on the writing process.

The grant proposal writing process consists of the following stages:

1. Proposal Summary

Provide a short overview of the entire proposal. Include the funds you’re requesting through the grant, as well as the resources that others will contribute.

2. Introduction to the Applicant

Describe your nonprofit organization and make a case for your credibility. Explain why you can be trusted to steward the funds responsibly. Also share your organization’s history, your success record, and why you’re the right fit for the project.

3. The Need/The Problem Statement

Establish the need for your project. Demonstrate who will benefit and how they will benefit. State the consequences of not funding the project and the needs not being addressed. This should be a factual, well-documented description of the situation. Share about what concerns you and why it matters.

Pro tip: Incorporate a case study of a real beneficiary your organization has served. Show a real need for a real person (of course – change the name for confidentiality reasons). Explain your time frame, and why securing funding is critical now.

4. The Objectives and Outcomes

What are the desired outcomes? Define the goals and state how you will measure whether you’ve achieved them. Lay down the specific, measurable outcomes you expect your project activities to produce. Objectives should be consistent with your statement of need.

5. Program Plan

How are you going to execute the project? Describe how you will achieve the objectives. What will be your key activities? Provide thorough details about them. Who will do what? When and how will they do it?

6. The Capacity

You also need to explain how your organization is preparing for the project. For example, do you have adequate, trained staff and a supportive board and community? Connect this to the time frame – how will you execute your program plan in time?

7. Evaluation Plan

Describe how you’ll evaluate that the objectives have been reached. How will you track and measure whether activities are rolling out as planned? How will you know you’re succeeding and what will tell you that?

8. Program Budget

Provide a thorough and realistic budget. You must try to include details of expenses as well as other sources of anticipated revenue. For instance, such as by the applicant organization or the resources that other partners will contribute.

9. Sustained Impact

Talk about the long-term. Does your project need continuous funds or is it a one-time undertaking? How will you continue to produce impact beyond the period of grant funding?

Note: Some funders may require that you attach specific documents to your proposals, such as your organization’s 501(c)(3) letter from the Internal Revenue Service, a list of your board directors and their affiliations, your current operating budget, or letters from partner organizations.

Grant Proposal Cover Letter (Format, Samples, and Tips)

Your Grant Proposal Cover Letter Must Include:

The project is mentioned in the very first line.
A request for the grant amount
Description of how this project is important, and how it will further the foundation’s mission.
List the contents of the proposal
References to previous contacts with the foundation if any
Contact details in case the funder wants any additional information
A cover letter signed by your organization’s executive director

Cover Letter Format

Find the cover letter format here.

A sample cover letter and sample grant proposal can be found here .

Key Tips & Strategies for Grant Proposal Cover Letter

Keep your cover letter brief and to the point
Make sure it does not repeat the information that is already in the proposal
Show the reader how well you understand the funder and how your grant fulfills the funder’s requirements
Your first paragraph should be short and succinct. Introduce your organization and tell the funder how much money you are requesting and why.
Include a sentence or two about what your organization does, and one research-based point that shows the need that your organization addresses.
Limit your cover letter to one page with three or four paragraphs.
Use the same date that you’ll be sending the complete grant application to the funding source. You want to create documents that are consistent.
Close your cover letter with a summarizing paragraph. Share a closing thought about what this funding partnership can mean for the future of your project’s target audience.
At the bottom of your letter, include ENCLOSURES or ATTACHMENTS.

Examples of Grant Proposals for Nonprofit Organizations (Sample):

Take inspiration from some of the most successful grant proposals:

Kennett Area Senior Center: This application was submitted to the community foundation in the county where the Kennett Area Senior Center operates to request funding to provide needed services and assistance to local senior citizens. Read and learn from it here .
Arts Funding Grant Proposals: This proposal is another example of a comprehensive and well-written grant proposal. Read it here .
Sample Youth Program Funding Proposals: Here are examples of William T Grant Scholars Proposals. Read them here .

Here’s a podcast for you on growing your grant potential, that you may find helpful:

Over To You

Winning a grant is almost like completing a long-distance run. Grant applications are often rejected the first time.

It’s important to have an existing relationship with the grant-giving organization to improve the likelihood of acceptance. Like all fundraising , no might mean “no for now” and much of it boils down to relationships.

For that reason, if your grant proposal is rejected, respond graciously. Contact the funder to ask if you might try to submit again with appropriate changes or if they might still be interested later in a different project. However, don’t become a pest or turn sour – don’t burn the bridge!

You may not be able to control everything that influences the decisions of grant-givers. However, you can increase your chances of approval by clearly communicating your organization’s mission and credibility, stating the need for the project how you’ll be meeting that need, and your passion for what you are trying to accomplish.

Choose Donorbox as your donation system and check out our Nonprofit blog for more nonprofit resources and tips.

Raviraj heads the sales and marketing team at Donorbox. His growth-hacking abilities have helped Donorbox boost fundraising efforts for thousands of nonprofit organizations.

How To Write An Effective Grant Proposal | A Nonprofit’s Guide

Top Tips and Sources to Find Grants for Your Nonprofit

Communicating with Grant Makers | Tips and Insights

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Sample Letters

Grant Proposal Cover Letter Samples

Designing an appealing and comprehensive proposal to market you and your project to specific individuals or private institutions or agencies is integral so that you may have sufficient funds to fully support your projects. One of the most important things that you need to consider in preparing your grant proposal is an effective cover letter. In this article, we will provide some beneficial tips that you should learn and apply while writing your cover letter introduction for grant application . Plus, we include various grant application letter samples that you can use. Please continue reading!

Grant Proposal Cover Letter

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[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient’s Name]

[Recipient’s Title/Position]

[Organization Name]

[Organization Address]

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization/Project Name]. Our organization is dedicated to [Briefly describe the mission or purpose of your organization].

I am reaching out to inquire about the possibility of receiving funding support from [Recipient’s Organization/Grant Program]. We are currently seeking financial assistance to [Briefly describe the purpose or goals of your project or program]. This initiative aims to [Describe the impact or benefits of your project or program].

As you may know, [Explain why this project or program is important and how it aligns with the goals or priorities of the recipient’s organization or grant program]. With your support, we believe that we can make a significant difference in [Describe the intended beneficiaries or community that will benefit from your project or program].

I have attached a detailed proposal outlining the scope of our project or program, budget breakdown, and expected outcomes. Additionally, I am available to discuss any questions or provide further information at your convenience.

We understand that [Recipient’s Organization/Grant Program] receives numerous funding requests, and we are grateful for your time and consideration. We are confident that our project or program aligns with your organization’s mission and goals, and we hope to have the opportunity to partner with you in making a positive impact in our community.

Thank you for your attention to this matter. We look forward to the possibility of working together and creating lasting change.

[Your Title/Position]

[Your Organization Name]

Enclosure: Project Proposal

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[Your Organization’s Name]

[Your Organization’s Address]

[Date: March 21, 2024]

[Ms. Emily Parker]

[Grant Coordinator]

[Hope Foundation]

[123 Hope Street]

[Cityville, State, Zip Code]

Dear Ms. Parker,

I hope this letter finds you well. My name is Sarah Johnson, and I am writing to you on behalf of Community Care Foundation, a nonprofit organization dedicated to providing healthcare services to underserved communities in the greater metropolitan area.

I am reaching out to express our sincere interest in applying for funding from the Hope Foundation to support our “Health for All” initiative. The “Health for All” initiative aims to expand access to primary healthcare services for low-income families and individuals who lack adequate medical insurance coverage.

Our organization has identified a pressing need within our community, where many individuals struggle to afford basic healthcare services. Through the “Health for All” initiative, we plan to establish a mobile medical clinic that will travel to underserved neighborhoods, providing free medical consultations, screenings, and preventive care services.

Enclosed, you will find our complete grant proposal, which provides detailed information about our organization, the proposed “Health for All” initiative, budget breakdown, and expected outcomes. We have also included supporting documents, such as our organization’s financial statements and relevant certifications.

We understand that the Hope Foundation receives numerous grant applications, and we are grateful for the opportunity to submit our proposal for consideration. We are committed to transparency, accountability, and achieving measurable results, and we welcome any questions or feedback you may have.

Thank you for considering our request for funding. We are excited about the possibility of partnering with the Hope Foundation to create positive change in our community. We look forward to the opportunity to discuss our proposal further and explore how we can work together to make a difference.

Sarah Johnson Executive Director Community Care Foundation

Enclosure: Grant Proposal

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization’s Name]. Our organization is dedicated to [Briefly describe the mission or purpose of your organization].

I am pleased to submit our budget proposal for [Describe the purpose or project for which the budget is being proposed]. This proposal outlines the financial plan for [Briefly describe the scope and objectives of the project or program].

Enclosed, you will find a detailed breakdown of our proposed budget, including expenses for personnel, supplies, equipment, and any other relevant costs. We have carefully considered all aspects of the project to ensure that our budget is realistic and aligned with our goals.

We believe that the proposed budget is both comprehensive and cost-effective, and it reflects our commitment to maximizing the impact of our resources. We are confident that with your support, we can successfully implement [Describe the intended outcomes or benefits of the project or program].

Thank you for considering our budget proposal. We are excited about the possibility of partnering with [Organization Name] to bring this project to fruition and make a positive difference in our community. Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Enclosure: Budget Proposal

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization’s Name], a nonprofit organization dedicated to [Briefly describe the mission or purpose of your organization].

I am reaching out to request funding support from [Organization Name] to support our [Name of Project or Program]. Our project aims to [Briefly describe the goals and objectives of your project or program].

The [Name of Project or Program] addresses a critical need within our community, and we believe that with your support, we can make a meaningful impact and improve the lives of those we serve.

Enclosed, you will find our complete grant proposal, which provides detailed information about our organization, the proposed project or program, budget breakdown, and expected outcomes. We have also included supporting documents, such as our organization’s financial statements and relevant certifications.

We understand that [Organization Name] receives numerous grant requests, and we are grateful for the opportunity to submit our proposal for consideration. We are committed to transparency, accountability, and achieving measurable results, and we welcome any questions or feedback you may have.

Thank you for considering our request for funding. We are excited about the possibility of partnering with [Organization Name] to create positive change in our community. We look forward to the opportunity to discuss our proposal further and explore how we can work together to make a difference.

A well-crafted grant proposal cover letter can significantly enhance your application’s chances of success. It serves as the introduction to your proposal, setting the tone and summarizing the key points. Here are six essential parts to include in a successful grant proposal cover letter:

Introduction and Executive Summary : Start with a brief introduction of your organization and its mission. Quickly transition into an executive summary of the grant proposal, highlighting the main goals and the impact the grant would have. This section should grab the reader’s attention and make them want to learn more.
Statement of Need : Clearly and concisely articulate the need or problem your project aims to address. This section should demonstrate your understanding of the issue and why it is crucial to address it now. It sets the stage for the rest of the proposal by showing the funder the importance of your project.
Project Description : Provide a succinct overview of the project for which you’re seeking funding. Include information on what the project entails, its objectives, and the strategies you will use to achieve these objectives. Highlight how your project aligns with the funder’s priorities and goals.
Funding Request : Specify the amount of funding you are requesting and give a brief overview of how these funds will be used. It’s important to be clear and precise in this section to give the funder a clear understanding of your financial needs.
Organization’s Capability and Expertise : Highlight your organization’s strengths, past successes, and expertise in the area for which you are seeking funding. This section is your chance to convince the funder that your organization is capable of successfully implementing the project and managing the funds responsibly.
Closing and Call to Action : Conclude your cover letter with a strong closing statement that reiterates the impact the grant would have. Include a call to action, inviting the funder to review your sample proposal for more detailed information. Thank the funder for considering your request, and provide your contact information for follow-up questions or discussions.

Remember, the cover letter should not only convey the essential information about your grant proposal but also reflect your organization’s professionalism and passion for the project. It should be well-written, concise, and tailored to the specific funder, demonstrating why your project deserves their support.

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Writing a compelling cover letter for your grant proposal is a critical step in securing funding for your project. Here are eight tips to help you craft an effective cover letter:

Address the Right Person : Always address the cover letter to the specific individual handling grant applications, if possible. Personalizing the letter can make a difference, showing that you’ve taken the time to research who is responsible for reviewing your proposal.
Be Concise and Clear : Keep your cover letter succinct. Aim for no more than one page, focusing on the most important aspects of your proposal and how they align with the funder’s priorities. Clarity and brevity are key to making a strong impression.
Highlight Your Organization’s Strengths : Briefly introduce your organization and its mission at the beginning of the letter. Emphasize any unique qualities or successes that make your organization the right choice for the grant.
State the Problem and Your Solution : Clearly define the problem your project aims to address and how you intend to solve it. This demonstrates your understanding of the issue and your proactive approach to making a change.
Specify the Funding Request : Mention the amount of funding you are requesting and give a high-level overview of how the funds will be used. Be transparent and direct about your financial needs.
Show Alignment with the Funder’s Goals : Research the funder’s goals and priorities, and explicitly connect how your project aligns with them. This shows that your proposal is not only valuable but also a good fit for the funder’s objectives.
Include a Call to Action : End your letter with a polite call to action, encouraging the funder to read your full proposal for more detailed information. Express your willingness to provide further details or to meet in person to discuss the proposal.
Proofread and Professionalize : Before sending, thoroughly proofread your cover letter to eliminate any typos or grammatical errors. Use professional language and a formal letter format to convey seriousness and professionalism.

Your cover letter is an opportunity to make a strong first impression on the funder. By following these tips, you can create a compelling narrative that highlights the significance of your project and why it deserves funding, setting the stage for your detailed proposal to shine.

agency grant proposal cover letter sample

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mistakes to avoid writing a grant proposal cover letter 1024x576

When crafting a cover letter for your grant proposal , avoiding certain pitfalls can significantly increase your chances of making a positive impression. Here are key mistakes to steer clear of:

Generic Addresses : Avoid starting with “To whom it may concern.” Do your research to find out the name of the person or the title of the grant manager. Personalizing the letter shows attentiveness and respect.
Lack of Customization : Each grant proposal cover letter should be tailored to the specific grant and funding organization. Using a one-size-fits-all approach can make your application seem impersonal and lackluster.
Repeating the Proposal : While it’s important to summarize key points, the cover letter shouldn’t simply repeat what’s in the proposal. Instead, highlight the most compelling aspects of your project and its alignment with the funder’s goals.
Overlooking the Mission Match : Failing to explicitly connect your project with the funder’s mission and goals is a missed opportunity. Make it clear why your project is a good fit for their priorities.
Neglecting the Organization’s Strengths : Not showcasing your organization’s qualifications, expertise, or unique capabilities can weaken your proposal. Highlight your successes and strengths to build confidence in your project’s potential.
Being Vague about the Funding Request : Avoid ambiguity about how much funding you’re asking for and how it will be used. Be clear and specific about your financial needs to show you’ve thoughtfully planned your project.
Forgetting a Call to Action : Ending your letter without a clear next step can leave things hanging. Invite the reader to review your full proposal and offer to provide additional information or meet to discuss further.
Typos and Grammatical Errors : Errors in your cover letter can undermine the professionalism of your application. Proofread carefully and consider having someone else review your letter as well.
Omitting Contact Information : Make sure your contact information is easy to find and correct. Forgetting this crucial detail can make it difficult for funders to reach out for more information or to award funding.
Ignoring the Cover Letter : Lastly, not including a cover letter or treating it as an afterthought is a significant mistake. The cover letter is your chance to make a strong, personal appeal to the funding organization.

By avoiding these common mistakes, you can craft a more compelling and effective grant proposal cover letter, improving your chances of securing the funding your project needs.

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According to the book “ How to Write a Grant Proposal ,” a request for grant proposal cover letter is a written document of an introduction concerning a research project and a way of getting started on the right foot by introducing your work instead of launching into the request right away. By using an effective cover letter for a grant proposal, you can leverage it to create an excellent first impression, especially when you send your proposal to a foundation or a state program.

When you write a grant proposal cover letter , take note that you need to write simple and concise words and your tone should be positive, confident, and inviting. Keep your overall letter in one page only and it must have a 12-point text font with at least an inch of the margins. Below are important ways you can do while preparing the cover page for grant proposal sample :

For your heading, type the name of the institution or organization, the person you are addressing as well as the address of the person or the organization at the left side of your page. Then, type the formal opening statement by addressing the person you are writing the letter. Avoid using “To Whom It May Concern” because this shows that you are not prepared and have not done the basic and essential research to identify the gran t program contact person.

Before including the highlights of your project, you need to fulfill your potential funder’s interests and standard. That’s why you and your team must research the primary interests of your potential funder by reading and analyzing several literature, past projects work , resources and other information about the funder. Funders have a difficult time in making right decisions especially in offering grants.

So, when writing your grant application letter , your project should match the issue that is crucial to the funder or simply, your project must be targeted to create an innovative solution to the problem which greatly interests the grant maker.

Your project proposal should provide a detailed description of the highlights of your project. Describe the specific location and target population in your cover letter as you paint a thumbnail illustration of your part of the world, as well as the target audience that your project intends to serve. Aside from this, t he University of North Carolina Wilmington recommends that you should include the support goals and objectives inside your letter. Explain your purpose for your proposal submission.

You should be polite and humble when writing your grant application letter format . This is very ideal when you’re trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words. Avoid inserting complex terms and sentences.

William Faulkner once said: “Gratitude is a quality similar to electricity: It must be produced and discharged and used up in order to exist at all.” For the last paragraph of your grant proposal cover letter , show your deep gratitude by expressing your heartfelt thanks and appreciation to your potential funder who will provide financial assistance or support for your project scope. In this way, you will give a positive impression to your overall letter.

Write the complete details of the sample agreement or relationship as it clearly refers to the grant application. Specify the representative’s signature and organization letterhead. Include testimonies that prove the grant applicant’s appropriateness for the particular project or relationship. Mention specific achievements, valuable metrics, current objectives, and future goals.

The first step that you need to do in writing a grant proposal is perform a background research on your potential funder. Follow closely the specific guidelines of your funder. Coordinate with each other by explaining your interests and intentions concerning your project. Remember to edit and proofread your formal proposal .

Based on an article , grant funds are typically used to finance the investigation of a business theme, offer working capital for starting up a business or other purpose. Additionally, these funds can be utilized to supplement existing funds.

Grant reviewers look for the design and illustrations, target page, clarity and simplicity, potential problems and alternate solutions, and research project timeline in your proposal.

Therefore, we highly recommend that you follow the aforementioned tips in this article when you write your cover letter for your grant proposal. Your document needs to convince your potential funders that your project objectives are specific, measurable, attainable, realistic and time oriented (SMART), that your proposal’s logic model demonstrates a clear and effective process, that your project design addresses the needs of your target group, and many more significant aspects. To help you in writing your grant proposal letter writing , you can click and download our templates here!

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Four common grant proposal documents (free samples included)

Melissa Pulis (she/her)
July 13, 2023

Person typing on a laptop with document icons coming out of a folder.

Nonprofit work means paperwork. While Candid is working to reduce that burden broadly, here is one specific way we are trying to help: by providing sample grant proposal documents .

There are four major documents that you may need to create if your nonprofit is looking for funding. Each has a different purpose and elements you’ll need to make your case to funders.

In this blog, we share the major types of grant proposal documents, their components, and free sample resources to show you what a successful version of each one looks like.

Letters of inquiry (LOI)

If you’re new to fundraising and grant writing, you may have not heard the term letter of inquiry , or LOI. Honestly, when you do, it’s good news.

A letter of inquiry or LOI is something a funder may ask for in lieu of a full grant proposal. Instead of a giant stack of papers, you just need to write a few pages to create a LOI that will get the funder excited to support your cause or project.

Sometimes, this can be the first step in a funder’s broader grant proposal process. In this case, you may be asked to complete a LOI to show whether you meet the grant criteria, so time is not wasted on a full proposal. Other times, it serves as the entire proposal.

Here’s what a letter of inquiry should include:

An introduction that summarizes the letter.
A brief description of your organization and why this particular project is important.
A statement of need that convinces the reader your project meets the specific needs of those you serve.
A methodology that explains how you’ll do it.
Other funding sources that are being approached.
Finally, a summary of what was just said and a brief thank you to the funder for considering your organization.

The biggest challenge is you only get a couple pages to make your case. In our LOI sample documents , you will see examples of how you can summarize projects in a compelling and concise way.

Cover letters

This is the most important part of your grant proposal: the cover letter . Think of a cover letter as a compelling introduction to the contents of your full proposal. It’s your first chance to connect your project with the funder’s philanthropic mission.

At minimum, your cover letter should include:

An introduction to your project.
The dollar amount of funding you need.
How your project and organization will further the foundation’s mission.
A list that outlines the proposal’s contents.
Contact details in case the funder wants additional information.
A signature from your organization’s executive director.

Additionally, if your organization has branded letterhead, consider using it for added polish.

In our sample documents, you’ll find three different examples of cover letters that include these aspects.

Proposal budgets

Proposal budgets may seem a bit dull, but many funders say it’s the first part of a grant proposal that they read. Your budget should show your credibility and impact with numbers.

A proposal budget should include:

Grants and other funding contributions.
Earned income from events, products, and fees.
Direct costs, like staff time, consultants, supplies, equipment, and evaluation (such as conducting surveys or collecting feedback).
Indirect costs—or the invisible costs, like rent, utilities, office supplies, marketing, and administrative staff.

Make sure your budget adds up (it’s a big red flag when it doesn’t). Not only should the math be correct, but it should also match the request for funding you’re making in the proposal.

To see this in practice, review our proposal budget sample documents.

Full grant proposals

Here’s the big one. Writing a full grant proposal can be a little intimidating.

Before you begin, make sure to read and re-read the instructions from the funder. You don’t want to miss some simple but important proposal requirements, like using a specific font.

Here are the key elements of a proposal:

Executive summary. This is where you’ll give a snapshot of the problem, your solution for addressing it, why your organization can help, and the amount of funding you’ll need to do so.
Needs statement. Next is a needs statement that shows why your project is needed and aligned with funders’ focus areas.
Project description. In this section, you’ll share your project’s goals and objectives, detailed activities, and information about your organization.
Proposal budget. Finally, a budget that shows in numbers how you’ll address the problem.

Reading examples of full grant proposal documents can be a helpful way to get started. You can also check out our free live and on-demand trainings .

Need more help? Our team of online librarians is here to provide resources and support. You can reach out to them by emailing [email protected] or via chat during business hours.

Tips & Training
International
Fundraising, giving, and donations
Grant writing and proposals
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About the author

Melissa is an experienced information professional who leads Candid’s Online Librarian program and oversees content creation for Candid Learning’s Knowledge Base Articles. She is passionate about librarianship, providing equitable access to information, and teaching people how to navigate online resources.

In addition to her experience leading the Online Librarian program, Melissa has extensive nonprofit experience having worked in development for both small and large Cleveland-area nonprofits and as a grants manager for a private foundation. Melissa has a Master of Library and Information Science from Kent State University.

Kate, Digital Communications Manager, Candid says:

Yes! The amount of money you are requesting should be included. For more tips on what to include, visit our Knowledge Base Article .

Patricia says:

should the amount of money be included in the cover letter

Hailegebriel Kinfe Desalegn says:

It is helpful

Adelene Hampton says:

Thank you. I want to improve education, mathematically in the state of Louisiana. Your cupport has been most helpful and appreciated.

Gary Van Dyke says:

need grant for medical expenses

Geoffrey says:

Insightful well arranged tips on proposal writing. Want to learn more and examples

Jesus Loera says:

Good evening friends, I am Jesus Loera. Lately I have become interested in grant writing but haven't a clue where to start. I am a life long resident of Brownsville Texas. We are stuffed up against the Mexican border. Not extremely prosperous, sad to say. I work for a Community College in need of funding, I am a member of a Unitarian Church with only 6 members and I recently joined the local Freemasons. All these organizations in desperate need of finical help. I am willing to help as much as possible, but in need of some coaching.

Candid does not suggest specific funders or approach them on your behalf. But we can point you to resources that should help you in your funding search. You can check out our Knowledge Base for information on getting grants and finding donors .

Christian Wilson says:

We need additional funding in the amount of $20,000 to feed 700 people during the weekend when there are no services provided. The local funders have been tapped out and tell us that they cannot assist us. Can you advise me of other alternative funding that might be available so that we can continue to feed these families?

Leslie England says:

Greetings! We are a 501c3 trying to get a grant to buy a building for a homeless shelter in our area. We have no idea how to find grants or apply for them. Where do you begin?

Jean niyungeko Fessi says:

the information is so helpful, thanks for being resourceful.

Bruce says:

I also maintain both a paper and electronic file of key documents usually required like IRS letter, BOD list, 1page overview of organization including Mission statement, most recent 990, annual budget including income and expenses. All this helps especially with online applications!

Lorent Damaseke Mvula says:

Thanks for the knowledge and skills I have learned on grant proposals, this really sharpens my knowledge.

RMM- ED says:

Thank you for posting this!

This is super helpful, thank you!

Cindy Dashnaw Jackson says:

This is an incredible resource and a generous action, Melissa. I hope many nonprofits see this article!

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Cover Letter For Grant Proposal: Sample And Tips

If you are writing a grant proposal, composing the proposal itself will take most of your time and effort. That is as it should be. However, you shouldn’t write off the importance of the accompanying cover letter altogether either. This is an important document that serves as an introduction and contributes to the overall quality and persuasion of your grant application.

We assume your cause is worthwhile and that you have already slayed most of your proposal writing. So here we are focusing on your cover letter for the grant proposal. Keep reading for a great sample letter, then we have some great tips for composing your own.

Grant Proposal Cover Letter Sample in .docx Format

Download example (Word version)

Cover Letter Example For Grant Proposal – Text Format

Dear Dr. James,

My name is Lydia Ninja, and I am the director of the Urban Opportunities Fund (UOF). We respectfully request a grant in the amount of $15,000 in support of our Green Entrepreneur project.

Our organization serves neighborhoods in the North City corridor. Currently, our programs directly impact more than 100,000 residents. We also provide additional support services to other non-profits in the area.

Our goal is to create financial independence and economic sovereignty in North City, where services and opportunities are often limited. We also work hard to ensure that all initiatives improve the quality of life for all citizens, even those who are not directly involved with UOF. To that end, we have launched the Green Entrepreneur Project.

As you know, healthy economic development in a depressed area must include:

Local Ownership
Products And Services to Benefit Residents
A Commitment to Community Improvement From Stakeholders

The Green Entrepreneur Project is a pilot initiative with the goal of mentoring, training, and providing seed funding to entrepreneurs who are interested in launching ‘green’ businesses. These include ecological restoration firms, native landscaping companies, green consumer products, storm and wastewater management, urban gardening, etc.

We are excited to launch this program. Our belief is that it will create economic opportunities while improving biodiversity, air quality, and water quality. We also believe that it will serve as a test of interest for future green initiatives.

If successful, future funding will be provided by money released by other programs that are set to expire in 2023. We plan to begin accepting applications for admission into our program immediately after receiving funding.

Thank you for your consideration. We would like to set up a meeting in the next 30 days to discuss any further details. If you are interested, we would love to invite you to visit our facility as well.

Respectfully,

Lydia Ninja

Grant Proposal Cover Letter Tips

Now, check out some great tips to help you pitch your organization and get funding for your research initiative.

Verify That You Need a Cover Letter

As a general rule, applications for federal grants don’t require cover letters. If that’s the case, you should skip this step. You won’t improve your chances by filling one. Thus, it is best to only include the required documents. For state, local, or corporate grants, review the application requirements. Then, follow those to the letter.

Your Cover Letter Will Probably be Long

There’s a lot of information to include in your cover letter. You are introducing your organization, providing details about your project, and giving a basic explanation of how the funding will be used. You don’t need to go into every detail. That’s what the proposal is for. However, you shouldn’t expect the letter to be less than three paragraphs, either.

Our advice, skip the short cover letter format and go for a slightly longer letter — up to two pages is alright in this case.

Show Who You Serve

Corporations and government agencies both want to be assured that their funds serve a diverse demographic and that services are offered to those who truly need it. Because of this, your letter should include a description of the community you plan to cater to during your project.

Be Specific

In the opening of your letter, be sure to include your full name, the formal name of your organization, the amount of money you are seeking, and the initiative you want to be funded. Next, detail what your project will specifically do, and the benefits the community served will gain.

Don’t Be Redundant

Even though your cover letter requires a lot of details, it should be entirely its own document. Remember that you are essentially summarizing your request, and introducing your organization. You won’t help make your case by simply repeating the points in your proposal or reciting your entire academic career . Keep in mind that this is your opportunity to make an emotional connection between your project, and the group that could help you with funding it.

Final Tip: Professionalism is Key

Your proposal letter must be easy to read, attractive, and professional. The folks who read these, and determine if your package will make it for further consideration, are often quite critical. Thus, make sure you get everything right!

Choose a great cover letter template, make sure your writing is flawless, and have a friend read over it for clarity and sincerity. Then, you should be ready to submit your proposal.

Other Cover Letter Samples

Medical coder cover letter example and tips, an attractive artist cover letter example, a catchy and persuasive sales cover letter example, a cool health coach cover letter example.

A huge collection of cover letters created by a ninja team of writers and career advisors. Learn how to write, style and file cover letters that employers actually enjoy reading.

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Grant Writer Cover Letter Example

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Start your Grant Writer cover letter by addressing the specific person or committee who will be reviewing your application, if possible. Then, introduce yourself and briefly mention your current role or professional status. Immediately follow this with a concise statement of your interest in the grant opportunity and how your experience aligns with the grant's objectives. For instance, you could say, "As a professional grant writer with a proven track record in securing funding for non-profit organizations, I am excited about the opportunity to apply for [specific grant] which aligns perfectly with my expertise in [specific area]." This approach immediately establishes your credentials and shows your enthusiasm for the opportunity.

The best way for Grant Writers to end a cover letter is by expressing gratitude and eagerness for the opportunity. This can be done by thanking the reader for considering their proposal and expressing hope for further discussion. For instance, "Thank you for considering our proposal. We look forward to the possibility of further discussing how we can contribute to your mission." It's also important to include contact information for easy follow-up. Lastly, a professional closing like "Sincerely" or "Best regards" followed by the writer's name and title should be used. This ending leaves a positive impression, shows respect for the reader's time, and demonstrates the writer's enthusiasm about the potential partnership.

In a cover letter, Grant Writers should include the following: 1. Introduction: This should include a brief introduction of the organization, its mission, and the purpose of the grant request. It's important to make a strong first impression that engages the reader. 2. Summary of the Proposal: This should be a concise summary of the project or program for which funding is being sought. It should include the total cost of the project, the amount being requested from the grantor, and a brief explanation of how the funds will be used. 3. Relevance to the Grantor: Explain why your project or program aligns with the grantor's mission or funding priorities. This shows that you've done your research and understand the grantor's goals. 4. Impact: Highlight the potential impact of the project or program. This could include the number of people served, the benefits to the community, or other measurable outcomes. 5. Closing: In the closing, express gratitude for the grantor's consideration and provide contact information for follow-up questions or discussions. 6. Attachments: Mention any attachments that accompany the cover letter, such as the full grant proposal, a budget, or letters of support. Remember, the cover letter is your chance to make a compelling case for your grant proposal. It should be professional, concise, and persuasive, demonstrating your organization's credibility and the value of your proposed project or program.

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How do I write a proposal cover letter?

The cover letter often is your proposal's first chance to connect your project with the reader's philanthropic mission. It goes on top of a proposal, but it is not the same as an executive summary, which states your proposal's key points.

At minimum, your cover letter should:

Request your dollar amount and introduce your project in the first sentence
Describe how your project and/or organization will further the foundation's mission
Reference your most recent contact with the foundation
List the proposal's contents
Give contact details in case the funder wants additional information
Be signed by your organization's executive director

Dive in to this topic with our self-paced course: Crafting compelling grant proposals Learn how to craft a compelling and competitive proposal.

Sample cover letters

Samples of actual cover letters are usually hard to find because the donor and applicant may be very protective of these documents. Also, they usually are very specific to the project, organization, and funder.

However, our Sample Documents section is a searchable collection of proposals, cover letters, letters of inquiry, and proposal budgets that were actually funded. Each proposal includes a critique by the decision-maker who awarded the grant.

You also might check if anyone in your professional networks would be willing to share sample proposals and cover letters.

See also our related Knowledge Base articles:

How do I write a grant proposal?

What should be included in a letter of inquiry? Where can I find samples?

Have a question about this topic? Ask us!

Candid's Online Librarian service will answer your questions within two business days.

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Explore resources curated by our staff for this topic:, staff-recommended websites, sample cover letters & proposals.

Nonprofit Guides has a sample proposal cover letter, letter of inquiry, proposal, budget, and other items that may be of use to grantseekers.

Sample Grant-Proposal Cover Letter

Sample cover letter that introduces a grant proposal.

How to Write an Effective Grant Proposal Cover Letter

Lists attributes and tips to write good cover letters. Includes sample cover letter.

Sample Cover Letter,Proposal,Letter Proposal

Each section includes a brief description of its purpose and what to include.

Staff-recommended books

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How to Write a Grant Proposal for Your Nonprofit Organization + Template & Examples

In order to get funding for your nonprofit corporation, you may find yourself writing a grant proposal to secure nonprofit grants . A great proposal can make all the difference in whether or not your nonprofit receives the money it needs. In this article, we’ll outline what should be included in your grant proposal and we’ll give you a sample template with an example of how to be successful in your proposal.

What Is a Grant Proposal?

A grant proposal is a document that requests funding from a government agency or private foundation. The proposal outlines the nonprofit’s mission and goals, as well as how the funding will be used. A grant is similar to a business plan; the key difference is that a business plan is typically presented to a private party who will fund your organization in return for debt or equity. If creating a business plan, we suggest using an AI business plan generator or a business plan builder . If creating a grant, use the nonprofit grant proposal template below.

What Should Be Included In Your Grant Proposal?

There are several key elements that should be included in your grant proposal:

-Cover Letter/Letter Of Intent: This is a letter that introduces your nonprofit and outlines its mission. It should also explain why you are requesting funding and how the money will be used.

-Executive Summary: This is a brief overview of your nonprofit and what it does. It should include information on your target population, as well as the goals of your nonprofit and how the funding will be used.

-Needs Statement: This is a statement that outlines the problems your nonprofit is trying to solve. It should include data and statistics to back up your claims.

-Program Description: This is a description of the programs and services your nonprofit offers. It should include information on who the programs serve, as well as how they are operated.

-Budget: This is a detailed budget of how the funding will be used. It should include information on salaries, overhead costs, and any other expenses.

-Evaluation Plan: This is a plan for the evaluation process that determines the success of your nonprofit programs. It should include information regarding who will be responsible for conducting the evaluation, as well as how often it will be conducted.

-References: This is a list of references that can attest to the successful work or services offered by the nonprofit organization. References can be provided by individuals, businesses, or other organizations.

-Proof Of 501(c)3 Status: Some organizations may require proof that your nonprofit is a 501(c)3 organization. The designation as a “501(c)3” nonprofit organization certifies the exemption of federal taxes for your nonprofit.

Step By Step Process of Writing a Grant Proposal

Now that you know what should be included in your proposal, it’s time to start writing. Follow these steps to ensure that your proposal is well-written and accurate:

Identify The Problem/Program That Needs Funding

The first step in writing your proposal is to identify the problem or program that needs funding. What are you trying to solve with this grant money? Be specific and use data and statistics to back up your claims.

Research Grant Options

Before you start writing your proposal, it’s important to do your research. You should have a good understanding of the organization you are applying to and what their requirements are. Additionally, you should be familiar with the grant process and what is required of you.

Gather the Required Documents

Once you have a good understanding of the grant process, it’s time to start gathering the required documents. This will vary depending on the organization you are applying to, but may include things like your nonprofit’s 501(c)3 status, financial statements, and program evaluations.

Write a Cover Letter/Letter of Intent

The cover letter or letter of intent is your nonprofit’s introduction. In this letter, you will want to explain the mission and goals of your nonprofit organization. You should also explain why you are requesting funding and how the money will be used.

Write the Rest of the Grant Proposal

Now it’s time to start writing the rest of your proposal. Begin with an executive summary that outlines your nonprofit and what it does. Then, include a needs statement that outlines the problems you are trying to solve, followed by a program description that outlines the programs and services you offer. Next, include a detailed budget of how the funding will be used. Finally, include an evaluation plan of how you will evaluate the success of your nonprofit’s programs.

Proofread and Edit Your Proposal

Once you have finished writing your proposal, it’s time to proofread and edit it. Make sure that there are no errors and that all of the required information is included. Additionally, you may want to have someone else read it over to make sure that it is clear and concise.

Finalize and Submit

After you have proofread and edited your proposal, it’s time to submit it. Follow the instructions of the organization you are applying to and submit your proposal by the deadline.

After you have submitted your proposal, it’s important to follow up. This shows that you are interested in the grant and that you are committed to the process. Additionally, it gives you an opportunity to clarify any questions or concerns that the organization may have.

Grant Proposal Template & Example

If you need some help getting started, you can use the following template as a guide. Keep in mind that this is just a general outline and you will need to tailor it to the specific organization you are applying to.

Name of Organization:

Phone Number:

Contact Name:

We are pleased to submit our grant proposal for your consideration. Our organization, (name of organization), is a non-profit (or for-profit) corporation that is dedicated to (mission statement). We are requesting funding in the amount of $ (requested amount) for our programs and services.

The money we receive from this grant will be used to fund our (program name) program. This program provides (services offered). Last year, we served a total of (number of clients served). We are expecting to serve an increased number of (clients/patients/students, etc.) this year.

Our program is unique because (explain what makes your program special or different from others). We have been in operation for (length of time) and our track record shows that we are successful at (outcomes achieved).

Our organization is run by a board of directors who are committed to our mission. We have a staff of qualified professionals who are experienced in working with (population served). Our programs are accredited by (name of accrediting body, if applicable).

Attached to this proposal, you will find our non-profit exemption status, financial statements, program evaluations, and other supporting materials. If you have any questions, please do not hesitate to contact us. We thank you for your time and consideration.

(Your name)

(Your title)

Grant proposal cover letter

May 20, 2021

A grant proposal cover letter is the formal letter submitted with the grant proposal to the foundation, organization, and government agencies.

Foundations don’t always require a grant cover letter, but the inclusion of such documents can increase the chance of grant approval. Organizations use this letter to introduce their mission and project. Moreover, the cover letter is usually the first page of the grant proposal application.

The grant proposal cover letter is a formal document addressed to the Foundation Director and signed by the requesting organization’s executives.

Features of a professional grant cover letter

Your grant proposal cover letter should have the following attributes:

Be short and brief
Show that you understand the funder. Also mention how your project will help others
Get straight to the point
Don’t state the information presented in the proposal
Proofread, proofread, and proofread

Format to write an effective grant proposal cover letter

A cover letter includes different elements besides the main content. here are some best tips to follow for writing a professional grant proposal cover letter:

Start with adding all the contact details. Add your name and details, and also add the details of the company that is providing the grant.
Address the person by its name. Most of the time, you need to address the director of the grant foundation.
Introduce yourself, your organization, and also your project. Tell them about your project and the grant amount you are requesting.
Highlight your previous projects and publications. It is your chance to emphasize your company’s accomplishments.
Mention how the project will help the others. Wrote it down carefully as it is your opportunity to capture the reader’s attention and also to make an impact.
Keep all the paragraphs brief and also get to the point.
You can also provide information about the budget, but it is not mandatory.
Close the grant proposal cover letter with a follow-up statement.
Sign off the letter with your name and signature.

Grant Proposal Cover Letter Samples

Are you struggling to write the cover letter to approve the grant? Below are some of the best samples to write a grant proposal cover letter.

1. Grant proposal cover letter for special children

7 September 2021

Ms. Rebecca Mare Executive Director ABC Foundation 13 XYZ Street, FL 02116

Dear Ms. Rebecca,

ABC Middle School respectfully presents this application for your review. We look forward to partnering with you to provide an intermediation program for special needs students with poor reading and writing skills called Learn to rise. Currently, ABC Middle School has over 100 students with learning difficulties and is a minimum of two years behind the current level. The objective of the Learn to Grow program is to help all students with poor reading and writing skills learn at grade level and improve their writing skills, reading speed, and attention span.

Since the last year, we have been leading the Learn to Grow program with a small group of students with learning difficulties. We have seen drastic improvements. Also, most of the students improvise by one to two grade levels. The program provides special students with access to assistive learning systems with training from specialists.

Due to the massive success of the program, we are now seeking to expand our Learn to Grow program. We aim to address the needs of all special students in the ABC Middle School. We request a $17,500 grant to obtain the software, hardware, and training necessary equipment. Moreover, Orchard Middle School needs seven assistive learning systems.

We appreciate your taking your time in helping our special students develop their learning skills through our Learn to Grow. For any questions regarding the grant proposal, please give me a call at 000-467-9999.

Yours Sincerely,

Jennifer Hazelton Special Education Coordinator ABC Middle School

2. Grant proposal cover letter for scholarship support

Andrew Maxwell Program Manager ABC Graduate School of Psychology 97 Hummingbird Ln Galaxy, Virginia (VA), 24333

Grant Administrator The Adam Foundation, Inc. 752 Matson Dr Marion, Virginia (VA), 24354

Dear Grant Administrator,

Find enclosed the proposal summary and application for review by the Executive Directors of The Adam Foundation on behalf of ABC Graduate School of Technology. I hope that the Adam Foundation will partner with us in order to provide the scholarship for students to avail respectable positions in Ministry of the Information Technology.

We are requesting a grant of $10000 for scholarship support. The funding will help reduce the high tuition cost for the School of Technology students in the following academic year.

Additional scholarship funds and institutional financial aid are crucial to the success of the technology students. Although, School of Technology students receive the highest professional training in the Information Technology field and the unique opportunity to integrate this with their professional career. They must also bear high tuition costs that can lead to a high level of debt.

We are particularly concerned about reducing the debt burden for our graduate students, as many students intend to apply for the training and deserve to secure a well-paid position in the market.

Proposal summary, organizational budget, IRS determination letter, and completed Adam Foundation application form are also included with this cover letter.

Thank you for considering our grant request. We will be happy to answer any inquiries you may have. You may call us at (000) 123-4567 for any additional information.

Andrew Maxwell

3. Grant proposal cover letter for a kid club

Diana Blackwell Executive Director Kid Fun Club 6346 Yellowtop Dr Bradenton, Florida (FL), 34202

Joan Anderson Chief Executive Officer ABC Foundation 2441 SE 23rd St Cross City, Florida (FL), 32628

Dear Joan Anderson,

Kid fun club respectfully requests a grant of £1000 from the ABC Foundation. We are a group of 16 parents in Florida and set this club in order to run sports activities for children in our town.

The motivation behind starting this club is the trouble faced by students in the school. Some children are extroverts and also can’t make friends easily. Over the last six months, our group has run 24 weekly sessions in the local park attended by over 50 children.

We adopted our constitution on 2 February 2021, which is enclosed. Our organization focus is to:

Provide a friendly, safe, and fun environment.
Develop healthy habits and encourage a healthy lifestyle in the children.
Provide an opportunity for parents and children to build their relationships.
Provide a safe and sporty environment for the children who struggle in school or face difficulty making friends.
Encourage children to build friendships with other individuals.

We have begun our sessions at the start of the year. We usually borrow equipment from a local school and run our sessions in the local parks to keep the cost low. Our mission is to provide a thriving experience to all the families involved.

We are applying for a £1000 grant to hire a sports hall for the sessions, and also for extracurricular activities, including swimming and skating. Our club is also requesting the funds to promote our project for increased exposure.

We have enclosed a bank statement and a copy of our constitution.

If you want any additional information, don’t hesitate to ask.

Diana Blackwell

Grant Writing Academy Newsletter

How to Include and Use Letters of Support Effectively in Grant Proposals

Let your letters of support speak for you....

Writing a winning grant proposal is like putting together a puzzle; every piece has its place, and letters of support can be the final puzzle piece that seals the deal. Think of them as your proposal’s cheerleaders, giving funders confidence that your project is not only a good idea on paper, but also something others are genuinely backing with enthusiasm.

What Are Letters of Support, and Why Do They Matter?

A letter of support is a formal endorsement from an external party that vouches for your project. These letters can come from community leaders, partner organizations, government officials, or other stakeholders who believe in your mission and can lend credibility to your cause.

Imagine pitching your proposal and then having an influential voice say, "Hey, this project is solid, and we’re standing behind it!" That’s the power of a well-crafted letter of support.

In this guide, we’ll break down the why , who , and how of using letters of support to maximize your grant proposal’s chances of success.

We’ll also provide tips on selecting the right supporters, what to include in these letters, and where to place them in your proposal for maximum impact.

Why Letters of Support Matter

If you're wondering why letters of support are such a big deal, here's the lowdown. Funders love to see collaboration and community involvement in your project.

Letters of support show that your initiative is not operating in a vacuum—people on the ground are rallying behind you. They validate your project’s importance and reinforce the idea that you're not just asking for money to help yourself but to bring about broader social impact.

These letters show that others have skin in the game. It tells the funder, "Hey, they’re legit! Look at all the people who support them." And, in the competitive world of grants, having influential people or organizations backing you can be the difference between a rejection letter and a fat grant check.

How to Select Supporters for Your Letters

Not all letters of support are created equal. Having a heartfelt letter from your mom (we love moms!) may tug at the heartstrings, but it probably won’t get you the grant. You need the right supporters—people and organizations whose involvement holds weight in the eyes of the funder.

Here’s how to choose your dream team of letter writers:

1. Partners and Collaborators

If you’re collaborating with other nonprofits, schools, or community organizations, this is the perfect place to start. Funders want to know you’ve got the right partners to help you deliver on your promises. Letters from key collaborators can outline their role in your project and express their enthusiasm about your joint efforts.

2. Community Leaders and Influencers

Think of leaders who are respected and have influence within the community or your sector. This could be local politicians, business leaders, or well-known experts in your field. Their support carries weight and gives your project credibility.

3. Beneficiaries

Who better to advocate for your project than the very people who will benefit from it? Including a letter from someone in the community who will directly benefit from your project can bring a personal, emotional element to your proposal.

4. Funders and Donors

Yes, some of your existing funders may be willing to support your new grant application. If you have an ongoing relationship with other grant-making bodies or private donors, ask them for a letter of support detailing why they continue to fund your work.

5. Experts and Academics

If your project involves a specialized field like public health or education, having endorsements from experts can underscore the feasibility and necessity of your approach. For instance, a professor of urban planning supporting your city development project could lend significant authority to your proposal.

What to Include in Letters of Support

Great letters of support are more than just “I like this project.” They should be specific, concise, and highlight why the funder should care.

Here’s what to include:

1. Introduction: Who is the Letter Writer?

The letter should start with a brief introduction of the person or organization writing it. This sets the stage by explaining why their opinion matters. A statement like, “As the Director of XYZ Community Organization with 20 years of experience working on similar projects…” immediately adds credibility.

2. Relationship to the Applicant

The writer should explain their relationship to your organization and project. For example, are they a collaborator, a supporter, or a funder? This part helps frame their perspective on your work.

3. Why They Support the Project

This is the meat of the letter. The writer should explain why they believe in your project, how it aligns with broader community or sector goals, and why they think it will be successful. Specific examples of how your project can make a difference, particularly if they’ve witnessed your past work firsthand, can be incredibly persuasive.

4. Their Involvement or Commitment

Letters that include specifics about how the supporter is involved with your project are more powerful. If they’re contributing resources, funding, or technical expertise, they should spell that out. For instance, “Our organization has committed $10,000 in in-kind services to this project” goes a long way in demonstrating that you have solid backing.

5. Call to Action

The letter should conclude with a strong recommendation. The writer should affirm that they believe the project deserves to be funded and express their excitement about its potential impact. Phrases like, “I wholeheartedly support this proposal and urge you to consider it for funding” help create a sense of urgency and importance.

Placement: Where to Include Letters of Support in Your Proposal

You’ve got your golden letters, now where do you put them? Placement matters, and here’s the best strategy for maximum impact:

1. Appendix

Most funders will expect letters of support to be included in the appendix of the proposal. The appendix is typically where additional documents are stored, and it’s a great place to keep the letters of support neatly tucked away while still accessible.

2. Reference Them in the Narrative

Even though the letters themselves belong in the appendix, reference them in the main narrative of your proposal. For example, when discussing collaboration, you might say something like, “We have partnered with XYZ Organization to provide resources, as outlined in their letter of support (see Appendix A).” This shows the funder that you’re not just making claims—you have the proof to back it up!

3. Executive Summary (Brief Mention)

While you don’t need to include full letters in your executive summary, a brief mention of your key supporters can be a great way to add some early credibility to your proposal. For instance, “This project is supported by key partners, including ABC Corporation and DEF Nonprofit, who have committed in-kind contributions.”

Bonus Tips for Success

Let’s make sure your letters of support hit it out of the park:

Give Your Supporters Ample Time Don’t ask for letters at the last minute. Your supporters are likely busy, and you want to give them enough time to craft something thoughtful. Aim for at least two weeks’ notice.

Provide Guidance or a Template Some supporters may not know exactly what to include. It’s okay to offer a template or bullet points to guide them. This will help ensure that they cover all the important points without wandering off-topic.

Use Multiple Perspectives Diversity in your letters is key. A letter from a community leader combined with one from a direct beneficiary and another from a project partner gives the funder multiple perspectives on why your project matters.

Follow Submission Guidelines Always check the funder’s guidelines. Some funders may have specific requirements for letters of support, such as the number of letters or specific content to include. Make sure you follow these rules to the letter (pun intended).

Conclusion:

Letters of support can be the silent champions of your grant proposal. They back up your claims, provide credibility, and show that others believe in your vision. By selecting the right supporters, including the key elements of a great letter, and placing them strategically in your proposal, you’ll create a grant proposal that stands out and has a better chance of winning that coveted funding.

Now that you know how powerful letters of support can be, it’s time to take your grant writing to the next level. Whether you’re looking to boost your nonprofit’s funding chances or refine your grant proposal, Grant Writing Academy is here to help! We offer personalized, hands-on services to guide you through the entire grant process—from crafting compelling proposals to securing the support you need.

Ready to secure more funding for your nonprofit?

Subscribe to our paid services at Grant Writing Academy and gain access to exclusive mentorship, expert training, and in-depth grant critiques tailored to your nonprofit’s needs. We’ve helped nonprofits just like yours secure the grants they deserve—and you could be next!

For more information or to get started, email us at [email protected]. Let’s take your nonprofit’s grant writing to new heights!

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Grant Application

Application generator.

Oftentimes, earning a decent income is hard to come by, especially for those living in third-world countries. And in the world we live in today, money is a great differentiator. People that live in a middle-class society have more chances for succeeding than those that live below them. That is because those that have the a stable income source can afford to go to school, resign from their jobs at a moments notice, have savings, and more, than those that do not. Fortunately, there are a variety of ways to combat this issue that plagues around 29.3 million people around the world. One such way is through an application for grants. Grants are one of the tools that the government, corporation, educational institution, etc., provides for certain people, so that they may achieve their goals. If you are looking to create a grant application template for your office or are writing a grant proposal , go ahead and see our custom grant application templates below.

Grant Application Template

Google Docs
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Size: 60 KB

Grant Application Rejection Letter Template

Size: 40 KB

Standard Grant Application

Size: 63 KB

Child Care Grant Sample

Size: 131 KB

Travel Grant Application

Size: 203 KB

Common Grant Example

Size: 421 KB

Research Grant Application

Size: 72 KB

Community Grant Sample

Size: 45 KB

Charity Grant Application

Size: 54 KB

Basic Grant Example

Size: 30 KB

Mini Grant Application

Size: 568 KB

What is a Grant Application?

A grant application is a piece of written document that refers to a request or appeal for funding. These are then addressed and submitted to a government agency, foundation, corporation, or trust. Grants can cover most needs, ranging from child support to educational support to nonprofit organization projects to business ventures to community-based plans. Today, marginalized people and those that are economically challenged, rely heavily on grants to help them improve their financial situation. Grant application forms do not normally follow a certain structure or format, but having a convincing application can greatly increase your chances to be selected. However, writing a grant proposal is easier said than done. That is why we provide you with a few guidelines to help you write a winning grant application or proposal. See them below:

How to Write a Winning Grant Application

#1: write a meaningful cover letter.

Normally, cover letters for grant proposals are written last. This is so that you can help summarize your grant application much easier. However, this step is never to be taken lightly. Keep in mind that this is the first thing that your addressee will see and read when they see your application. Aside from that, a cover letter enables your funder to have a feel of your request; basically, a first impression. It is in this section that you will need to discuss what your proposal asks for, so make it count. On top of that, when writing this part, make them care about your program, project, need, etc.

#2: Keep Your Executive Summary Brief but Complete

Right after the cover letter is an executive summary . This is where you need summarize what your grant application is asking for. In its most basic sense, your executive summary should enable the grantor to understand what your program is about and why you are asking for funding. Much like the cover letter, try to keep it short, but complete. Professionally speaking, an executive summary can be as short as two sentences. However, it must not be more than one page. Lastly, make sure that this entices the funder to continue reading.

#3: Explain Your Need Statement Thoroughly

The need statement is the meat of your entire grant application. This is where you need to put your best foot forward. Make sure that you explain to your reader how your proposal is an essential factor to your project or need. On top of that, also discuss why you should be the one they will choose for the grant. When creating a summary, you must never assume that the grantor is knowledgeable of your plan or project. Always discuss your proposal in detail, to help them understand.

#4: Make Your Goals and Objectives Clear

The reason you are submitting a grant application is because you have a problem or an issue that you need to solve. In writing the goals and objectives for your grant , briefly discuss what you or your organization plans to do in order to find a solution. Make sure that you state what you hope to accomplish, as well as the goals that you wish to achieve. In essence, your goals are the outcomes and your objectives are the steps that you need to take in order to get to those outcomes.

#5: Never Forget to Add Your or Your Organization’s Information

Handing out a certain amount of money, especially in large sums, is never a simple process. There are a lot of factors to consider in the selection process. One major element is you or your organization’s information. It might seem simple, but it weighs more than one might expect. As an example, a corporation may hold a grant for an organization with little known background. In other words, they need a grantee that they can trust. So, much like having a client information sheet , you must also relay your platform’s history and why it can be trusted to use the money wisely.

#6: Include an Extensive Budget Plan

Of course, a grant is available for those looking for financial aid. However, when preparing a grant budget , you need to be thorough. It is best to divide this section into different segments, such as direct project costs, personnel costs, and administrative or overhead expenses. However, also keep it short and simple. Make sure that your funder understands why your project costs that much money.

What is the purpose of a grant?

In its most basic sense, a grant is a form of financial aid given by government agencies, trust, corporations to a select group of individuals or organizations. Grants are tools used to fund projects or ideas that can benefit the general public, provide or improve public services, and stimulate the economy.

What is the difference between a grant and a loan?

Both grants and loans are financial services offered to individuals, businesses, or organizations to help them achieve their goals for their lives, ventures, or projects. However, there is one major difference between the two. Basically, a grant requires no payment after giving it to the grantee while a loan requires payment; oftentimes with an interest rate.

Do banks offer grants?

Although they are not a popular choice for those looking for grants, there are banks that provide grant programs to the public. However, these grant programs vary from each bank greatly, while a few do not have these programs at all. With this said, banks that offer formal grants, often have the same guidelines as corporations while some have fewer ones that are better for community-based projects.

Grants are a fantastic way to receive funding in order to fulfill your project that can benefit not only you, but also to many people. That is why grant proposal writing is key. Having a winning grant application can help increase your chances of getting selected for the funding. Get started today with our top notch grant application templates below that work well with PDF formats.

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Grant Proposal Cover Letter Example Database
Cover Letter For Grant Proposal: Sample And Tips
FREE 7+ Grant Proposal Cover Letter Samples in PDF

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15 Sample Cover Letters for Grant Proposal
Sample Cover Letter Twelve. Subject: Grant Proposal for the Disaster Relief and Recovery Program. Dear Grant Committee, On behalf of Helping Hands, a non-profit organization dedicated to providing disaster relief and recovery assistance, I am pleased to submit a grant proposal for our Disaster Relief and Recovery Program.
How To Write a Grant Proposal Cover Letter (With Example)
If you're planning to write a cover letter for your grant proposal, here are some helpful steps you can follow: 1. Use a formal header. At the top of a grant proposal cover letter, most professionals choose to include a formal header. In this section, you can include elements such as: Your contact information.
Grant Proposal Cover Letter Sample: Expert Guide (Templates)
The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant proposal cover letter is used to help persuade the reviewer to provide financial support for the project. The letter can be used by organizations that have ...
Writing a Grant Writer Cover Letters: Do's, Don'ts & Examples
The grant proposal sample cover letters letter introduces you and provides an overview of your experience and qualifications. While it should be brief, it should clearly explain why you are uniquely qualified for this job opportunity. The grant proposal cover letters letter should also demonstrate your knowledge of the company or organization ...
How to Write a Cover Letter for Your Grant Proposal
The date on the cover letter should match the date of your proposal or application. The letter should be contained to one page, consisting of 3-4 paragraphs. Find the appropriate contact person at the funding organization so you can address your letter to a specific person. The address of the funder should be placed at the top of the letter.
Cover letter for grant proposal: Sample & tips for success
Santa Fe, New Mexico 12345. [email protected]. 555-555-5555. With these tips & cover letter grant proposal sample, you should be well on your way towards writing a strong cover letter for grant proposals. For even more information on how to get a small business grant, check out our guide. If you are looking for more guidance on how ...
Grant Application Cover Letter
A Grant Application Cover Letter is a formal document that accompanies a grant application, typically addressed to a potential grantor or a funding organization. This letter serves as an introduction to the grant proposal, providing a concise overview of the project or program for which funding is sought. It plays a critical role in making a ...
How To Write a Proposal Cover Letter (With an Example)
For example, perhaps a homeless shelter at which you work housed 340 people in one year. 7. Offer to discuss the proposal further. At the end of your cover letter, consider emphasizing that you're willing to discuss the proposal further and answer questions the reader may have.
How to Write a Great Grant Proposal Cover Letter
How to Write a Grant Proposal Cover Letter. First of all, an average grant proposal letter shouldn't be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book. Before writing the first paragraph, you should open the letter with the contact's name, title, address, and other ...
How to Write an Effective Grant Proposal Cover Letter
Formatting Your Cover Letter. Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent. For the inside address (goes at the top of the ...
How to write a Winning Grant Proposal Cover Letter
Rules guiding writing grant proposal cover letter: Rule 1: Write your cover letter in a manner that is professional, clear, and concise. You have to sound professional, clear and concise when writing your cover letter. Remove anything that will make it sound casual and not serious. Avoid jargons and ensure that your information flows succinctly ...
PDF Nonprofit Grant Proposal & Cover Letter Template
Cover Letter Template [MM/DD/YYYY] [Recipient Name] [Recipient Title] [Funding Organization Name] [Funding Organization Address] [Salutation] [Body Text] Begin with a few sentences introducing yourself, your organization, and the communities you serve. Express your appreciation for the recipient's time spent reviewing the proposal.
How to Write a Winning Proposal Cover Letter (5 Examples)
Step 1: Read the RFP Cover to Cover. This step seems obvious, but it's surprising how many teams skip it. You must read the RFP thoroughly, from cover to cover, before beginning your letter. While reading, take note of any recurring themes from your prospect. Perhaps they focus on quality of design and ease of use.
How To Write An Effective Grant Proposal
Grant Proposal Cover Letter (Format, Samples, and Tips) Your Grant Proposal Cover Letter Must Include: The project is mentioned in the very first line. A request for the grant amount; Description of how this project is important, and how it will further the foundation's mission. List the contents of the proposal
FREE 7+ Grant Proposal Cover Letter Samples in PDF
Explain your purpose for your proposal submission. 4. Be polite and humble. You should be polite and humble when writing your grant application letter format. This is very ideal when you're trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words.
Four common grant proposal documents (free samples included)
In our LOI sample documents, you will see examples of how you can summarize projects in a compelling and concise way. Cover letters. This is the most important part of your grant proposal: the cover letter. Think of a cover letter as a compelling introduction to the contents of your full proposal.
Cover Letter For Grant Proposal: Sample And Tips
Cover Letter Example For Grant Proposal - Text Format. Dear Dr. James, My name is Lydia Ninja, and I am the director of the Urban Opportunities Fund (UOF). We respectfully request a grant in the amount of $15,000 in support of our Green Entrepreneur project. Our organization serves neighborhoods in the North City corridor.
2024 Grant Writer Cover Letter Example (+Free Tools & Guidance)
The greeting in your cover letter should be professional, respectful, and tailored to the recipient. If you know the name of the hiring manager or the person reviewing the grant proposal, use it. If not, address the organization or department. 1\. "Dear [Organization Name] Grant Review Team," 2\. "Greetings, [Department Name]," 3\.
How do I write a proposal cover letter?
At minimum, your cover letter should: Request your dollar amount and introduce your project in the first sentence. Describe how your project and/or organization will further the foundation's mission. Reference your most recent contact with the foundation. List the proposal's contents. Give contact details in case the funder wants additional ...
Grant Proposal For Your Nonprofit + Template & Examples
The cover letter or letter of intent is your nonprofit's introduction. In this letter, you will want to explain the mission and goals of your nonprofit organization. You should also explain why you are requesting funding and how the money will be used. ... Grant Proposal Template & Example. If you need some help getting started, you can use ...
Grant proposal cover letter
Proposal summary, organizational budget, IRS determination letter, and completed Adam Foundation application form are also included with this cover letter. Thank you for considering our grant request. We will be happy to answer any inquiries you may have. You may call us at (000) 123-4567 for any additional information.
How to Include and Use Letters of Support Effectively in Grant Proposals
Imagine pitching your proposal and then having an influential voice say, "Hey, this project is solid, and we're standing behind it!" That's the power of a well-crafted letter of support. In this guide, we'll break down the why, who, and how of using letters of support to maximize your grant proposal's chances of success.
Proposal Cover Letter
Hook them and make sure they give their full attention to your cover letter. 2. Set The Vibe. Professionals often doubt the people who claim to have the answer that even they don't. The main goal of your business proposal is to persuade your prospects and give them the confidence that you have a complete grasp of the situation.
Grant Application
However, writing a grant proposal is easier said than done. That is why we provide you with a few guidelines to help you write a winning grant application or proposal. See them below: How to Write a Winning Grant Application #1: Write a Meaningful Cover Letter. Normally, cover letters for grant proposals are written last.
Proposal Grant Examples: A Comprehensive Guide
Grant proposals that articulate a clear research question, outline achievable objectives, and propose a solid methodology set the stage for a project's success. ... For example, a proposal might underscore a primary goal while also detailing secondary ones that could yield additional benefits or pivot based on fresh research insights.