purchase assistant job description for resume

Purchasing Assistant Job Description [Updated for 2024]

In the ever-evolving business world, the role of a purchasing assistant is becoming increasingly critical.

As the global economy expands and businesses scale, the demand for skilled individuals who can effectively manage and streamline purchasing processes continues to grow.

But what exactly is expected of a purchasing assistant?

Whether you are:

• A job seeker trying to understand the ins and outs of this role,
• A hiring manager looking to define the perfect candidate,
• Or simply curious about the intricacies of the purchasing field,

You’ve come to the right place.

Today, we present a comprehensive and customizable Purchasing Assistant job description template, crafted for effortless posting on job boards or career sites.

Let’s delve into it.

Purchasing Assistant Duties and Responsibilities

Purchasing Assistants provide crucial support to the purchasing department by performing a range of tasks related to supplier management, order placement, and inventory management.

They are primarily responsible for assisting the Purchasing Manager or similar role, with daily duties and responsibilities including:

• Assisting in the development of purchase orders and sending them to suppliers
• Monitoring and tracking supplier deliveries to ensure timely receipt of goods or services
• Maintaining accurate records of all procurement-related activities
• Communicating with suppliers regarding pricing, product availability, and delivery schedules
• Helping to research potential suppliers and compare their products, prices, and services
• Working with the inventory team to maintain appropriate stock levels
• Assisting with the resolution of invoice discrepancies and disputes
• Helping to ensure compliance with all company procurement policies and procedures
• Preparing and maintaining purchasing reports for review by management

Purchasing Assistant Job Description Template

We are seeking a detail-oriented, thorough, and organized Purchasing Assistant to join our growing team.

The Purchasing Assistant will report directly to the Purchasing Manager and work closely to perform various administrative and clerical tasks, help in managing the company’s supply of products and services, and assist in maintaining good relationships with suppliers.

Our ideal candidate has a keen eye for detail, outstanding negotiation skills and a strong knowledge of supply chain management.

The Purchasing Assistant should be able to work autonomously and efficiently to ensure the smooth running of purchasing functions.

Responsibilities

• Assist the Purchasing Manager in sourcing new suppliers and vendors.
• Manage supplier and vendor relationships.
• Manage inventory of supplies and equipment.
• Process purchasing orders.
• Check invoices for accuracy and resolve any discrepancies.
• Coordinate with delivery companies and suppliers.
• Ensure that all procured items meet the required quality standards and specifications.
• Prepare cost estimates and manage budgets.
• Maintain updated records of purchased products, delivery information, and invoices.

Qualifications

• Proven work experience as a Purchasing Assistant, Purchasing Officer or similar role.
• Good understanding of supply chain procedures.
• Experience with vendor management software.
• Knowledge of market research.
• Solid organizational skills.
• Ability to work well with a team.
• BSc in Logistics, Business Administration or relevant field
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

Additional Information

• Job Title: Purchasing Assistant
• Work Environment: Office setting with occasional visits to vendor and supplier locations.
• Reporting Structure: Reports to the Purchasing Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Purchasing Assistant Do?

Purchasing Assistants typically work for businesses across a variety of industries.

Their role is to assist the Purchasing Manager or the Procurement Department in obtaining supplies, services, and equipment at the best possible price.

They are responsible for comparing suppliers and negotiating contracts to ensure that the company gets the most cost-effective deals.

They also review and process purchase requisitions and orders, and monitor the status of orders to ensure timely delivery.

Purchasing Assistants often work closely with other departments within the company, such as Finance and Inventory, to maintain appropriate stock levels and to ensure that invoices are accurate and paid on time.

In addition, they maintain records of purchases, pricing, and other important data.

They may also research and evaluate prospective suppliers for future business needs.

Purchasing Assistants are crucial in helping the company make cost-effective purchasing decisions, and their work contributes significantly to the company’s financial and operational efficiency.

Purchasing Assistant Qualifications and Skills

A proficient Purchasing Assistant should possess skills and qualifications that align with your job description, such as:

• Strong organizational skills to efficiently manage multiple orders, keep track of all purchases, and maintain updated records of invoices and contracts.
• Excellent negotiation skills to liaise with suppliers and vendors, ensuring the best quality products at the most competitive prices.
• Detail-oriented nature to accurately process and review requisitions and orders for supplies and equipment.
• Good communication skills to work effectively with team members, discuss pricing and billing discrepancies with suppliers, and provide purchase order status updates to relevant departments.
• Proficiency in purchasing software and databases, along with a good understanding of supply chain procedures to aid in the procurement process.
• Problem-solving skills to handle issues such as delivery errors or item shortages, ensuring minimal impact on business operations.
• Mathematical skills for cost analysis and budgeting purposes, ensuring that purchasing decisions align with the company’s financial goals.
• An understanding of market trends and business operations to make informed purchasing decisions that benefit the company’s bottom line.

Purchasing Assistant Experience Requirements

Entry-level Purchasing Assistants may have 1 to 2 years of experience, often gained through internships, part-time roles, or similar positions in purchasing or a related field.

They might also have gained practical experience in roles such as Inventory Clerk, Junior Buyer, or even in a Sales position.

Candidates with more than 3 years of experience typically have honed their abilities in negotiating, vendor relationship management, and inventory control.

They may have started their careers in entry-level purchasing roles before moving into the role of a Purchasing Assistant.

Those with more than 5 years of experience are likely to have developed the skills necessary for roles with more responsibilities, such as Purchasing Manager or Procurement Officer.

They may have also gained experience in managing purchase orders, developing purchasing strategies, and contract negotiation.

Regardless of their years of experience, successful Purchasing Assistants often need a mix of practical experience and theoretical knowledge about supply chain management, business administration, and procurement procedures.

Purchasing Assistant Education and Training Requirements

Purchasing Assistants typically have an associate’s or bachelor’s degree in Business Administration, Finance, Supply Chain Management, or a related field.

They need a solid foundation in mathematics, a strong understanding of inventory management, and good communication skills.

Familiarity with purchase order systems and related software is often essential.

Some roles may require Purchasing Assistants to have knowledge of a specific industry, and hence, relevant work experience or additional training might be required.

Many employers prefer candidates with a certification in supply chain or procurement such as Certified Purchasing Professional (CPP) or Certified Professional in Supply Management (CPSM).

Continual professional development is encouraged in this role.

This can be through attending seminars, courses, or workshops related to procurement and supply chain management.

Work experience in a related field can be an added advantage for a Purchasing Assistant role, as it helps in understanding the nuances of sourcing, negotiation, supplier management, and contract management.

Purchasing Assistant Salary Expectations

A Purchasing Assistant can expect to earn an average salary of $39,000 (USD) per year.

The actual earnings can significantly vary depending on the industry, years of experience, qualifications, and the geographical location of the job.

Purchasing Assistant Job Description FAQs

What skills does a purchasing assistant need.

Purchasing Assistants need excellent organizational and communication skills as they liaise with suppliers and internal teams.

They should have strong negotiation skills to secure the best prices from vendors and a keen eye for detail to ensure order accuracy.

Basic mathematical skills and familiarity with inventory systems and database software are also beneficial.

Do Purchasing Assistants need a degree?

While some businesses require a degree in business, supply chain management, or a related field, many companies hire Purchasing Assistants based on experience and relevant skills.

In addition to experience, employers look for proficiency in software programs like Microsoft Excel and enterprise resource planning (ERP) systems.

What should you look for in a Purchasing Assistant resume?

A good Purchasing Assistant resume should demonstrate experience in procurement or a related field, with a focus on negotiation, vendor management, and inventory control.

Proficiency in relevant software is a plus.

The candidate should also display good time management skills and the ability to work well as part of a team.

What qualities make a good Purchasing Assistant?

A good Purchasing Assistant is highly organized, with excellent attention to detail.

They should have the ability to handle multiple tasks simultaneously and meet tight deadlines.

They should be good communicators, capable of maintaining positive relationships with suppliers.

Negotiation skills are also crucial in this role, as they often have to negotiate the best prices and terms with suppliers.

Is it difficult to hire a Purchasing Assistant?

The difficulty in hiring a Purchasing Assistant often depends on the specific requirements of the role and the current job market conditions.

However, with a clear and attractive job description outlining the benefits and opportunities for growth within your company, you can attract qualified candidates for the role.

And there you have it.

Today, we’ve delved into the intricate world of a purchasing assistant .

Surprise, surprise.

It’s not just about buying and procuring.

It’s about being the backbone of a company’s operations, ensuring smooth transactions every time.

Armed with our trusty purchasing assistant job description template and real-world examples, you’re ready to set sail.

But why hold back?

Dive further into the vast ocean with our job description generator . It’s your ultimate tool for creating laser-focused job listings or fine-tuning your resume to perfection.

Every purchase is a cog in the machine of business success.

Let’s drive that success. Together.

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How to Become a Purchasing Assistant (Complete Guide)

Disadvantages of Being a Purchasing Assistant (Price Fluctuation Frustrations)

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The Editorial Team at InterviewGuy.com is composed of certified interview coaches, seasoned HR professionals, and industry insiders. With decades of collective expertise and access to an unparalleled database of interview questions, we are dedicated to empowering job seekers. Our content meets real-time industry demands, ensuring readers receive timely, accurate, and actionable advice. We value our readers' insights and encourage feedback, corrections, and questions to maintain the highest level of accuracy and relevance.

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Purchasing Assistant Job Description, Key Duties and Responsibilities

This post provides detailed information on the purchasing assistant job description, including the key duties, tasks, and responsibilities they typically perform.

It also highlights important requirements that you may be expected to fulfill to be hired for the purchasing assistant role by most employers/recruiters.

What Does a Purchasing Assistant Do?

A purchasing assistant is responsible for a company’s receipt and storage of raw materials.

The purchasing assistant job description involves engaging in job quotations and negotiations with suppliers for the company.

It also entails keeping records of all the received items, with quantities, prices, discounts and other features.

Purchasing assistants are also responsible for coordinating with vendors on delivery dates to ensure that all orders are on time, correct, and in good condition before delivery takes place.

They fill out paperwork for new purchases including requisition forms, confirmation and acceptance forms.

It is also their duty to help solve disputes with vendors, suppliers, and contractors when necessary.

Purchasing assistants also help with inventory management, including receiving, storing, and arranging distribution of materials.

They may be tasked to help with arrangement for transportation of goods when necessary.

Timely budgeting is also a responsibility of the purchasing assistant.

The purchasing assistant work description also entails ensuring security of the warehouse against theft, fire, and damage due to natural calamities by keeping a proper record of all goods in stock, including their location and condition.

They must ensure that all items at hand are used before any new procurement takes place so that no items go unused or unutilized as per company policy.

This professional makes periodic report of inventory to managers and CEO.

They are responsible for monitoring and submitting progress reports of all the orders from suppliers to ensure safety and availability of supplies.

The purchasing assistant is responsible for sending clarifications and requests for change in items, prices or quantities to the suppliers.

Purchasing Assistant Job Description Sample/Example/Template

The purchasing assistant job description consists of the following duties, tasks, and responsibilities:

• Keeps purchasing office and warehouse records in a neatly filed manner
• Orders all necessary supplies for the office and maintains records of same
• Arranges for transportation and delivery of goods, making sure that orders are filled and inspected properly upon arrival
• Keeps inventory of all goods and keeps them stored safely in warehouse or storage room
• Maintains inventory control system to ensure safety and accuracy of the stored items, notes any problems with items or shipments, notifies supervisor immediately when necessary
• Notifies supervisor immediately any shortages or discrepancies between inventory counts posted by the computer system and actual counts revealed by physical inspections
• Keeps records of all expense reports and purchases that are made for the company
• Keeps track of purchases, sales and inventories, both on a daily basis and accumulatively for the company
• Prepares reports about inventory, supply needs and any other problems that may arise
• Keeps records of all goods that leave the warehouse, noting when and to whom they went
• Makes out reports for the company and supplies them to appropriate personnel
• Receives goods that arrive at the warehouse and makes sure that they are recorded accurately in the system
• May assist in receiving goods from vendors, unloading trucks, moving goods from storage in warehouse to storage on loading dock and performing other duties necessary for smooth operation of business/department
• Packages and labels purchases before shipping them out, using materials supplied by management or vendor specifications as needed.

Purchasing Assistant Job Description for Resume

If you have worked before as a purchasing assistant or are currently working in that position and are making a new resume or CV, then you can make a compelling Professional Experience section for your resume by applying the sample purchasing assistant job description provided above.

You can express the duties and responsibilities you have performed or are currently performing as a purchasing assistant by utilizing the ones in the above purchasing assistant job description template.

This will prove to recruiters/employers that you have been successful working as a purchasing assistant, which can greatly improve your chances of being hired for the new job that you are seeking, especially if it requires someone with some purchasing assistant work experience.

Purchasing Assistant Requirements: Skills, Knowledge, and Abilities for Career Success

Here are important requirements you may be expected to fulfill to be hired for the purchasing assistant role by most recruiters/employers:

• Excellent verbal and written communication skills
• Advanced computer skills and experience in computerized inventory systems
• Ability to communicate effectively with vendors and customers as needed, resolving issues if needed
• Knowledge of inventory control techniques, making sure that all goods are kept well-stocked for maximum efficiency of business or department, that there are no shortages or over-stock situations, etc.
• Must be able to discuss problems with supervisor and work with the team to resolve them in a timely manner whenever needed
• Ability to work with other personnel and handle customers in a professional manner, offering recommendations and suggestions as needed
• Strong ability to organize and clear out the warehouse or storeroom on a daily basis, making sure that everything is put away properly with adequate space
• Must be able to maintain an effective filing system containing all necessary information about shipments, purchases, inventory control and other items for avoidance of problems when needed
• Possess excellent record-keeping skills and organizational abilities to keep accurate records of ongoing situations regarding inventory, purchasing activities, sales or other matters that need handling each day or each week
• Must be able to handle responsibility for keeping records of materials used in the office and stores
• Excellent organizational and planning skills to keep a record of all items required for daily operations, including sales, orders, and the purchase of materials
• Must be able to maintain an effective system which will make sure that there are no shortages or over-stock situations in relation to purchases, sales or materials held within the storage room/warehouse.

Purchasing Assistant Salary

According to Glassdoor, the national average compensation for a purchasing assistant in the United States is $40,831 per year.

This article is helpful to individuals interested in the purchasing assistant career who want to learn all about their duties and responsibilities to decide if it’s the right career for them.

It is also useful to recruiters/employers in making effective job descriptions for the purchasing assistant position in their companies for use in hiring competent individuals to the position.

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Purchasing Assistant resume example

You might be able to persuade a vendor to give you a discount, but first, you need to persuade an employer to give you the job.

In order to do this, you need a killer resume.

Use this guide, along with our purchasing assistant resume example, to get your application off to a good start, and you’ll be negotiating job offers – and prices – in no time!

Resume templates 

Purchasing Assistant Resume Example

The above Purchasing Assistant resume example gives you a good steer on how a Purchasing Assistant resume should look and read.

The information is presented professionally, and the content is well structured to ensure that time-strapped recruiters and managers can spot the important skills and knowledge quickly.

Refer to this example as you write your own resume.

Purchasing Assistant resume layout and format

When it comes to holding the attention of recruiting managers, the format and layout of your resume play a key role.

Your resume needs to strike a perfect balance between looking awesome, and being easy for recruiters to read (which is not always easy to achieve)

Use the following formatting tips to get started.

Resume formatting tips

• Length: Attention spans in recruitment are notoriously short, so keep your resume short and sweet. There’s no exact rule for resume length, but aim for 2 pages or less if you want to ensure yours gets read in full.
• Font and text : Complex fonts are a readers’ worst nightmare and will leave recruiters struggling to understand your message. Use a clear simple lean font in a color that stands out against the page, and break your text up with bullet points to make the content easily digestible.
• Design & structure: Allow recruiters to skim through your resume with ease, by dividing the page into clear sections with headings and borders. The design of your resume should be eye-catching but not overly complex – keep the style and color scheme simple and clean.
• Photos and images: You are not obliged to add a photo to your resume in the USA, but it can be a nice way of adding some life to the document.

Quick tip: Formatting a resume to look professional can be difficult and time-consuming. If you want to create an attractive resume quickly, try our quick-and-easy Resume Builder and use one of their eye-catching resume templates.

Resume layout

Add the following sections when you write your resume .

• Name and contact details – Add to the very top of your resume to introduce yourself and make it super-easy for recruiters to get in touch.
• Resume summary – Reel hiring managers in with an “elevator pitch” style paragraph which sums up your suitability for the job.
• Skills section – A short and sharp list of your most important skills, that can be quickly skim-read.
• Work experience – List your previous jobs (from newest to oldest) detailing the skills learnt and applied in each.
• Education – List your qualifications and professional training.
• Additional info – If it helps your application, you can add an extra section for things like hobbies and interests.

Now here’s exactly what you should include in each of these sections in your resume.

Resume Contact Details

Make it easy for hiring managers to contact you by adding your contact details to the top of your resume.

Keep this section small to save space and include the following.

• Name and profession title
• Telephone number – Ideally your cell phone so you can answer quickly.
• Location – Add your general location such as LA or New York
• Email address – Use a professional looking one with no nicknames.

You can add a link to your LinkedIn profile if you have one – you do not need to include personal details like date of birth or marital status.

Purchasing Assistant Resume Summary

Now it’s time to get into the real content of your resume, starting with the summary.

Your resume summary is a short paragraph at the top of the document, and its jobs is to catch the eye of hiring managers by summarizing all your skills and knowledge that are most important to the roles you are applying for.

Tips for creating an strong resume summary:

• Keep it brief: Your summary is intended to be a high-level introduction to hook readers’ attention, so keep it brief (4-7 lines) – save the details for later in your resume.
• Tailor it: Recruiters will be scanning for the skills and knowledge they mentioned in the job description, so add as many as you can to your summary.
• Avoid cliches: You might be a “ highly motivated go-getter who thinks outside the box” but generic meaningless cliches like that don’t tell employers much about you – stick to factual information in your summary.

Example resume summary for Purchasing Assistant

What to include in your purchasing assistant resume summary.

• Summary of professional experience: Provide an overview of the type of work you have done in the past and the impact you have made at previous employers.
• Relevant skills: Highlight your skills which are most relevant to Purchasing Assistant jobs, to ensure that recruiters see your most in-demand skills as soon as they open your resume.
• Essential qualifications: Showcase your level of education with a quick mention of any qualifications that are essential for the Purchasing Assistant roles you are applying to.

Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one click in our quick-and-easy Resume Builder . All written by our recruitment experts and easily tailored to suit your unique skillset.

Core skills section

Underneath your summary, write a core skills section to make your most relevant skills jump off the page at readers.

It should be made up of 2-3 columns of bullet points of your relevant skills.

Before you do this, look over the job description and make a list of any specific skills, specialisms or knowledge required.

Then, make sure to use your findings in your list. This will paint you as the perfect match for the role.

Best skills for your Purchasing Assistant resume

• Supply chain management – Managing the flow of goods and services through the business, including all processes that transform raw materials into final products.
• Purchase orders – Generating accurate purchase orders for the procurement of products, including types, quantities, and agreed prices.
• Vendor management – Maintaining relationships with suppliers to control costs, drive service excellence and mitigate risks.
• Vendor invoices – Reviewing all incoming vendor invoices and matching them to their respective purchase order to ensure the correct amount is being paid for the right product.
• Agreement review – Completing regular reviews of the agreements in place with each vendor to ensure they are still cost-effective, satisfactory, and fit for purpose.

Quick tip: Our quick-and-easy Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews.

Work experience section

So, you’ve grabbed the recruiters’ attention with your summary, now it’s time to show them what you’re really capable of in your work experience section.

List your previous jobs from current to oldest, showing off the impact you made at each organization.

If you have tons of experience, you should just list the most recent an relevant jobs – but if you have little or no experience, add it all and even consider putting in voluntary work.

Structuring your job descriptions

Without a good structure, your job description can look messy and overwhelming to anyone reading them.

Make it easy for recruiters to read your work experience by structuring your roles like this.

Job outline

Start with a 1-2 sentence outline of the role, summarizing what the goal of your position was, who you reported to (or managed) and the type of organization you worked for.

Key responsibilities

Then delve into the detail of your job by listing out easy-to-read bullet points which show how you apply your skills in the workplace.

Tailor these bullet points to focus on the skills and knowledge that are required in the jobs you are applying for.

Key achievements

Round off each job by adding some impressive achievements you made in the role.

Anything you’ve done that has made a big impact on your employer will make a good impression, think; generating revenue, saving costs, or improving a product.

Quantify your achievements with number where possible e.g. “reduced call wait time by 10%”

Example job for Purchasing Assistant resume

Working for a leading electricals retailer based in Savannah, Georgia. Responsible for supporting the Purchasing Manager with the procurement of items including evaluating material quality and supplier services.

Key Responsibilities

• Draft product order list and gain approval from the Purchasing Manager before placing an order
• Make adequate enquiries around the cost, quality, and availability of products before purchasing
• Maintain and update all sales and purchasing reports for forecasting and cost tracking
• Evaluate purchase orders and find ways to reduce costs

Quick tip: Create impressive job descriptions easily in our quick-and-easy Resume Builder by adding pre-written job phrases for every industry and career stage.

Education resume section

Near the end of your resume add your education section

Experienced candidates should keep it brief and focus on professional qualifications – and junior candidates can include high school diplomas, college degrees etc.

Additional info for your resume

Any other info that didn’t fall into any of the previous sections can be added here.

If you have hobbies that are related to your profession or any awards or publications – add them here.

Writing your Purchasing Assistant resume

A winning Purchasing Assistant resume should look great, read well, and sell your skillset to hiring managers.

If you follow the steps above, you should be able to bag yourself a top job in no time.

And don’t forget you can use our quick-and-easy Resume Builder if you want to save time and ensure your resume contains the very best content.

Good luck with your job search!

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Purchasing Assistant resume examples for 2024

A purchasing assistant resume should highlight the ability to balance pricing, quality, and delivery date priorities. You should also show that you can utilize purchasing and order inventory systems, data entry, and verifying purchase orders. It's important to demonstrate how you've assisted in physical inventory and administered monthly inventory cycle counts to insure inventory integrity. You can also mention how you've created a new filing system to facilitate greater efficiency in maintenance/storage of open/closed purchase orders.

Purchasing Assistant resume example

How to format your purchasing assistant resume:.

• Tailor your resume’s job title and content to the purchasing assistant position.
• Highlight achievements that demonstrate your ability to optimize pricing, quality, and delivery dates in your work experience.
• Keep your resume concise and focused, aiming for one page and utilizing relevant purchasing and order inventory systems experience.

Choose from 10+ customizable purchasing assistant resume templates

Choose from a variety of easy-to-use purchasing assistant resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your purchasing assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Professional purchasing assistant resume example

Resume tips to land the job:.

• Choose work experience over a resume objective, especially if you want your resume to fit on one page. This is especially important for purchasing assistant positions. (Data from skill_master//1),
• Use short, succinct bullet points in your work experience to highlight your key accomplishments as a purchasing assistant. Make it easy for hiring managers to understand your abilities in 30 seconds. (Data from skill_master//1),
• Begin each bullet point in your work experience with a verb such as 'Sourced', 'Ordered', or 'Assisted'. This format is commonly suggested by recruiters for purchasing assistant resumes. (Data from skill_master//1)

Purchasing Assistant resume format and sections

1. add contact information to your purchasing assistant resume.

Purchasing Assistant Resume Contact Information Example # 1

Dhruv Johnson

[email protected] | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

2. Add relevant education to your purchasing assistant resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Purchasing Assistant Education

Purchasing Assistant Resume Relevant Education Example # 1

Bachelor's Degree In Business 2004 - 2007

Pennsylvania State University Main, PA

Purchasing Assistant Resume Relevant Education Example # 2

Bachelor's Degree In Business 2003 - 2006

University of Maryland - College Park College Park, MD

3. Next, create a purchasing assistant skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an purchasing assistant resume

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

POS is an abbreviation of "Point of Sale" which is the time and place where a customer completes a transaction. It can either be a physical shop that consists of POS terminals or a virtual shop. A POS system helps simplify the retail functions and track important sales data.

A delivery date is a day on which a stock, bond, or option trade must be finalized. In other words, it is a final date on which the underlying commodities for a forward contract must be delivered for the fulfillment of the terms of the contract.

Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.

A request for quotation (RFQ) is a document that a corporation submits to one or more potential suppliers obtaining quotations for a service or product. Typically, an RFQ seeks a detailed list of prices for something that is measurable like hardware and it involves more than the price per item. RFQ, call for bids and invitation for bid generally mean the same thing.

Top Skills for a Purchasing Assistant

• Purchase Orders , 29.5%
• Purchase Requisitions , 17.6%
• Customer Service , 11.4%
• Data Entry , 8.5%
• Other Skills , 33.0%

4. List your purchasing assistant experience

The most important part of any resume for a purchasing assistant is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of purchasing assistants" and "Managed a team of 6 purchasing assistants over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Presented the ideas to management using Microsoft PowerPoint.
• Worked closely with clients, tailoring payment programs to ensure protection of revenue and protection of FDCPA laws.
• Created customized reports utilizing SQL/SQL Reporting services to help assist on making better business decisions.
• Created weekly updates on workload to ensure clear communication with team in regards to request status turn around times.
• Allocated payroll contributions, loan repayments, and rollovers received through data entry accurately and efficiently.
• Facilitated Go Fast Workshops for subject-matter experts from cross-functional SPO teams to identify and eliminate redundancies of processes and procedures.
• Investigated emerging markets and minority/women owned business for possible business alignment.
• Coordinated with suppliers on commodity delivery, shortages, spares, and coverage issues.
• Implemented a commodity family refresh strategy on steering wheels to facilitate design reuse and complexity reduction on global midsize cars.
• Monitored clients' contracted assets to ensure continual communication with Xerox software to allow proactive supply orders and device status updates.
• Guided customers through purchase decision and activation of Cox Communications product offerings.
• Provided assistance and troubleshooting support to ensure customer satisfaction.
• Worked with Windows-based PCs, including general office software to ensure customer accuracy and data input..
• Answered inbound calls for enrollment in Medicaid and state health plans
• Implemented new policies and procedures to increase profitability and streamline service processes.
• Reviewed, revised and updated inaccurate MRO product data in multiple data-bases.
• Supported NPI projects by providing RFQ, sourcing stock availability and cross reference to secure the pilot run and prototype schedule.
• Assisted buyers with purchase orders Created purchases orders for vendors Monitored purchase orders with global vendors
• Conducted and maintained feedback for a Caterpillar Production Systems supplier survey.

5. Highlight purchasing assistant certifications on your resume

Specific purchasing assistant certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your purchasing assistant resume:

• Medical Assistant
• Certified Nurse Assistant (CNA)
• Certified Supply Chain Professional (CSCP)
• International Accredited Business Accountant (IABA)
• Certified Purchasing Professional (CPP)
• Certified Purchasing Manager (CPM)
• Certified Medical Administrative Assistant (CMAA)
• Certified Medical Office Manager (CMOM)
• Dental Assistant (RDA)

6. Finally, add an purchasing assistant resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your purchasing assistant resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common purchasing assistant resume skills

• Purchase Orders
• Purchase Requisitions
• Customer Service
• Delivery Dates
• Inventory Control
• Place Orders
• Computer System
• Office Equipment
• Order Entry
• Cycle Counts
• Inventory Management
• Product Availability
• Expedite Orders
• On-Time Delivery
• Vendor Invoices
• Customer Orders
• Cost Savings
• Sales Orders
• Vendor Relations
• Inventory System
• Physical Inventory
• Open Orders
• Inventory Reports
• Part Numbers
• Travel Arrangements
• Production Schedules
• Order Processing
• Reconcile Credit Card
• Expense Reports
• Delivery Schedules
• Price Analysis
• Competitive Pricing

Professional purchasing assistant resume templates

Purchasing Assistant Jobs

Links to help optimize your purchasing assistant resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Updated March 14, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Purchasing Assistant Related Resumes

• Associate Buyer Resume
• Contracts Administrator Resume
• Landman Resume
• Planner/Buyer Resume
• Procurement Agent Resume
• Procurement Analyst Resume
• Purchaser Resume
• Purchasing Administrative Assistant Resume
• Purchasing Agent Resume
• Purchasing Buyer Resume
• Senior Agent Resume
• Senior Contract Administrator/Contract Administrator Resume
• Senior Purchasing Agent Resume
• Subcontract Administrator Resume
• Supply Chain Analyst Resume

Purchasing Assistant Related Careers

• Associate Buyer
• Contract Worker
• Contracts Administrator
• Material Analyst
• Planner/Buyer
• Procurement Agent
• Procurement Analyst
• Purchasing Administrative Assistant
• Purchasing Agent
• Purchasing Buyer
• Purchasing Supervisor
• Senior Agent

Purchasing Assistant Related Jobs

What similar roles do.

• What Does an Associate Buyer Do
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• Zippia Careers
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• Purchasing Assistant Resume

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• Job Descriptions
• Retail and Consumer Products Job Descriptions

Purchasing Assistant Job Description

Purchasing assistants help purchasers or managers to complete inventory checks, fill out and proofread order forms, and conduct market research. They also sit in on meetings with vendors and ensure all goods are checked and delivered on time.

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Purchasing Assistant Job Description Template

We are searching for a well-organized, energetic purchasing assistant to help the purchaser carry out day-to-day tasks. The purchasing assistant's responsibilities include researching market trends, maintaining relationships with both vendors and clients, making travel arrangements, inspecting inventory, and updating relevant spreadsheets and documents.

To be successful as a purchasing assistant, you should have excellent administrative and communication skills. An exceptional purchasing assistant should be an innovator with an eye for spotting market trends.

Purchasing Assistant Responsibilities:

• Organizing trips to merchandising events and making travel arrangements as required.
• Attending meetings with vendors and taking minutes.
• Placing and tracking orders.
• Assisting with analyses and reports.
• Arranging meetings with stakeholders.
• Assisting with the inspection of goods.
• Assisting with negotiation strategies and making recommendations.
• Maintaining knowledge of market/industry trends.

Purchasing Assistant Requirements:

• Degree in marketing, or similar.
• Previous retail experience recommended.
• Strong attention to detail and organizational skills.
• Ability to perform in fast-paced environments.
• Excellent written, verbal, and telephone communication skills.
• Ability to travel abroad when required.
• Proficiency in Excel.

Related Articles:

Buyer job description, procurement manager job description, assistant buyer job description, purchasing agent job description, purchasing assistant interview questions, purchasing agent interview questions, assistant buyer interview questions.

• ResumeBuild
• Purchasing Assistant

5 Amazing purchasing assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, purchasing assistant: resume samples & writing guide, kenny evans, employment history.

• Monitor market trends and pricing changes
• Assist with budget preparation and forecasting
• Ensure compliance with company policies and procedures
• Handle returns and warranty claims
• Resolve discrepancies between invoices and purchase orders
• Prepare and analyze cost and spending reports
• Negotiate prices and terms with suppliers
• Maintain accurate records of purchases and pricing
• Maintain vendor database and contact information

Do you already have a resume? Use our PDF converter and edit your resume.

Quentin Ingram

• Prepare and process purchase orders
• Track orders and ensure timely delivery
• Develop and maintain relationships with suppliers

Xaviero Benson

• Research and evaluate potential suppliers

Paul Ingram

Professional summary.

• Monitor inventory levels and place orders as needed

Not in love with this template? Browse our full library of resume templates

Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

purchasing assistant Job Descriptions; Explained

If you're applying for an purchasing assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

junior purchasing assistant

• Reporting directly to the Purchasing Supervisor, assist with vendor selection and bid evaluations 
• Arrange expedited shipments to prevent unscheduled manufacturing downtime 
• Process all purchase orders / job orders for Calibration, Chemicals, Office Supplies, Medical Supplies, Consumables and Hazardous Waste Treatments for six different departments 
• Contributor for cost reduction initiatives and process improvement 
• Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies 
• Document Controller for Pollution Control Officer/Environmental, Health and Safety Management Committee Member 
• Scrap Control In-Charge (for saleable and hazardous scrap items), responsible for all the transactions of scrap hauling and disposal 

purchasing assistant

• Maintain strong working relationships with our vendors
• Review purchasing agreements with vendors and maintain open lines of communications with those vendors
• Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
• Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
• Research potential vendors
• Compare and evaluate offers from suppliers
• Communicate with plants regarding scheduled changes, delivery issues.
• Request quotes and compare prices.
• Create and maintain good relationships with vendors and suppliers
• In-Charge for Local Trucking Charges Distribution 
• Manage and Process purchase order from 17 dealership store.
• Processing of Master Purchase Agreement for local and international suppliers 
• Responsible for the registration, detail update and deletion for suppliers using procurement software 
• Negotiate contract terms of agreement and pricing
• Sourcing, negotiating and buying of goods, materials and services to ensure that company operational needs are met, taking into account, price, quality and delivery and to ensure continuity of supply.
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases

junior purchasing assistant Job Skills

For an junior purchasing assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Inventory Management
• Supply Chain Management
• Procurement
• Warehouse Management
• Microsoft Office
• Materials Management
• Transportation
• Quality Control
• Cost Control
• Supply Chain Analysis
• Distribution
• Inventory Control
• Negotiation
• Vendor Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Data Analysis
• Project Management
• Customer Service
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your junior purchasing assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Frank Upton

Provide your contact information and address year gaps, always explain any gaps in your work history to your advantage..

• Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
• Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your junior purchasing assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

• Mointor delivery schedules and followup as needed
• Prepare and analyse cost and spending reports
• Track orders and ensuare timely delivery
• Develp and maintain relatoinships with supliers
• Maintain vender databse and contact informatin
• Negotiate prices and terms with supliers
• "I went to the store to buy some food."
• I went too the store too buy some food.

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume..

• Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
• Before submitting your resume, double check to avoid typos.

junior purchasing assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an junior purchasing assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Esteemed Recruitment Team

As a Purchasing Assistant with a proven track record of success in Logistics & Supply Chain, I am excited to apply for the Senior Purchasing Assistant position at UPS. I believe that my skills and expertise would make a valuable contribution to your team.

As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Logistics & Supply Chain, I am excited to apply my skills to this role and contribute to your organization's growth and success.

I appreciate the opportunity to apply for the Senior Purchasing Assistant position. I am committed to making a positive impact on the world, so I am thrilled about the opportunity to join your team and work towards achieving our shared goals for the betterment of everyone.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters

Contemporary

Professional

Looking to explore other career options within the Logistics & Supply Chain field?

Check out our other resume of resume examples.

• Warehouse Associate Resume
• Logistics Dispatcher Resume
• Logistics Supervisor Resume
• Supply Chain Analyst Resume

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Purchasing Assistant Job Description

Purchasing assistant duties & responsibilities.

To write an effective purchasing assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Purchasing Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Purchasing Assistant

List any licenses or certifications required by the position: APICS, CPM, NAFTA, NAPM, MLGCA, VCO, OSP, ITIL, MGC, CPSM

Education for Purchasing Assistant

Typically a job would require a certain level of education.

Employers hiring for the purchasing assistant job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Communication, Business, Associates, Business/Administration, Finance, Accounting, Supply Chain Management, Management

Skills for Purchasing Assistant

Desired skills for purchasing assistant include:

Desired experience for purchasing assistant includes:

Purchasing Assistant Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG
• Receiving invoices for payment
• Overseeing inventory cycle counts at field locations
• Coordinate the Director's schedule
• Review MRP reports weekly and determine requirements of raw materials and packaging materials
• Or finished goods
• Updates and maintains all department documentation, including blanket purchase orders, letters
• Following up on orders to ensure that materials are being shipped and delivered on time
• Manage all purchase orders and related documents
• Communicate with vendors, architects, and engineers
• Maintain estimating and project logs on company software
• Complete High School
• Knowledge in Office Package
• Above 1 Year of experience and familiar with purchasing process is preferred
• Logical thinking and detail-oriented with integrity and reliability
• Good interpersonal communications
• Navigating Supplier and Partner websites / portals
• Admin duties, answer phones, distribute PO's, schedule, copying
• Clerical - Screens and distributes incoming mail, analyzes correspondence and assists with follow-up reply
• Process all on-line requisitions for assigned vendors
• Will work closely with Accounts Payable staff to resolve and avoid any and all invoice discrepancies
• Create purchase orders and track these orders to ensure customer satisfaction
• Responsible for researching information on products and entering data into the company system
• Pre- and post-negotiation preparations and implementation
• Support in Category Work
• Sourcing Tracker administration
• Travel management and invoice checking
• Ability to prioritize and organize job tasks and requirements
• Ability to communicate effectively with branch personnel, vendors and their agents
• Must be able to perform within a fast paced environment
• 2+ years College Business background
• Utilized an ERP system in past roles
• Above average oral and written communications skills plus previous work and experience in Accounting, Purchasing, Customer Service, or related field
• Sourcing new vendors
• Pack parts for shipping to polish, etch
• Participate and lead development of supplier agreements
• Support to Category Director on handling the ECM process, submitting ECRs and handling ECOs within the category
• Generate proof reports for starts
• Call Construction Managers for clarification on orders, when necessary
• Provides a high level of customer service to stakeholders
• Conducts follow-up with suppliers to ensure receipt of Purchase Orders
• Back-up other Purchasing Assistants as needed
• Support Procurement Team projects and initiatives
• Knowledge of real estate, and accounting helpful
• Experience processing purchase orders in Oracle iProcurement module is required
• Must be highly motivated with the ability to work efficiently as a team member
• Accurate and timely completion of tasks
• This position is Monday-Friday 9AM-5PM
• The starting salary is $12.50-$13.50 with an increase available if brought on permanently
• Work closely with Accounts Payable staff to resolve and avoid any and all invoice discrepancies within
• Assist with special project (PFP trade show, Fresh Adventures, customer events)
• Review and initiate purchase orders
• Negotiate and enforce costs/agreements with suppliers
• Review and react to changes in demand
• Work with suppliers to go over product/service information
• Review requests for status updates
• Data entry of purchase orders, assist with reproduction, distribution of POs, research discrepancies
• Additional administrative duties as assignment by Manager
• Assist with purchases of food and supplies required for the department
• Must have demonstrated capability in managing multi-task contracts
• Demonstrates initiative and advanced interpersonal skills in team problem solving situations and relationship building
• Previous experience with ERP system preferred
• At least 3 years of admin experience
• Minimum of 5 years of administrative and clerical experience, prefer related buying, procurement or purchasing experience
• Preferred experience using SAGE Timberline or related business software
• Coordinate delivery accuracy, places stock on shelves and assist stock clerk in organization of products
• Ensure quality of deliveries In absence of Buyer, perform essential duties
• Research invoices for rebate information
• Track month-end inventory and assures accuracy of stock supplies on hand
• Prepares and processes purchasing forms such as purchase orders and internal requisitions on daily basis
• Maintains contact with suppliers to expedite purchases in critical situations
• Recommend material substitutions or alternate means of manufacturing to achieve desired cost saving
• Continues to conduct regular vendor facility assessments/audits
• Review and enhance current consignment program with suppliers
• Responsible for all static data relating to assigned commodities, such as lead-time, description changes, safety stock, re-order qty, purchase price, etc
• Ability to complete tasks with limited direct supervision and oversight
• 1 to 3 years purchasing or order entry preferred
• Ability to perform basic mathematical calculations and balance and reconcile figures
• Able to communicate in a professional manner
• Well-organized, good planning, self-motivation and positive work attitude
• Proficient with PEI reports / Essentus, PLM & Business Objective a plus

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Work Experience

• Purchase orders creation- converting requisitions into purchase orders, obtaining appropriate purchase order’s approvals
• Assist with quotes requests, preparation of PO’s, invoices, purchase card reconciliation, receipt documentation, and tracking
• Driver’s License with safe driving record
• Greet visitors, directs phone calls to appropriate staff, answer customer questions, assist with vendor inquiries, furnish information regarding the department, procedures, maintain the RepTrax kiosks, etc
• Assist with inputing purchase order data into the Materials Management Information System (MMIS) for procurement of equipment and supplies
• Input receiving data into Materials Management Information System (MMIS)
• Assists in problem resolution regarding receiving and discrepancies with Accounting and other departments
• Others As Requested
• Assist Buyers/Subcontract Administrators in closing their Subcontracts/Purchase Orders
• Coordinate with Requestors/Internal Customers and Suppliers to obtain required documentation/information to aid with closeout determination
• Regularly run, review and distribute Expired Subcontract/PO Report
• Identify Subcontracts/PO's ready for closeout
• Responsible for timely closeout of subcontracts/PO-s in accordance with company Procurement policy
• De-obligate funds as appropriate in accordance with company Procurement policy
• Executes against reports and compiles information to share with the buyers, operations and vendors as necessary
• Assist in expediting all issues pertaining to acquisition, receiving, distribution and invoice reconciliation
• File purchase orders, requisitions, contracts, and maintains files
• Provides assistance to other company sites when asked
• Maintains trust and good working relationships with all levels of the customer's key staff and management personnel
• Bridgestone Retail Operations (BSRO) Stores
• Bridgestone Americas Corporate Business Groups
• Bridgestone Americas Corporate Procurement
• Shared Business Services AP

Professional Skills

• Accurately process all supply requests in a timely manner. Processing requests requires excellent communication skills, computer skills, and critical thinking
• Excellent communication and strong computer skills with experience using computer data base systems and Microsoft Office
• Process and applications: Strong Excel and Power point skills. Practical skills in Tender, Fenix, Carrier Point, MS Office, Outlook, MSBI
• Strong communication skills. Building clear and strong messages towards management, divisions and suppliers
• Strong verbal and written communication skills to interact effectively with diverse campus and vendor based clientele
• Demonstrated organizational skills and ability to prioritize work
• Strong problem-solving, analytical, decision making skills with attention to detail and organizational processes

How to write Purchasing Assistant Resume

Purchasing Assistant role is responsible for computer, excel, word, microsoft, organizational, interpersonal, customer, basic, software, sap. To write great resume for purchasing assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Purchasing Assistant Resume

The section contact information is important in your purchasing assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Purchasing Assistant Resume

The section work experience is an essential part of your purchasing assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous purchasing assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular purchasing assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Purchasing Assistant resume experience can include:

• Strong organizational skills including the ability to prioritize tasks and work on multiple tasks at once
• Solid strong written and verbal communication skills
• Strong reading comprehension and grammar skills
• Cooperates and interacts effectively through ongoing communication and exchange of information
• Strong change management skills when implementing new systems and processes
• Excellent typing and computer skills. Proficiency in MS Outlook, Word and Excel

Education on a Purchasing Assistant Resume

Make sure to make education a priority on your purchasing assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your purchasing assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Purchasing Assistant Resume

When listing skills on your purchasing assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical purchasing assistant skills:

• Strong verbal and written communication and interpersonal skills and the ability to deal effectively with people at all levels
• Skilled in the use of Windows-based word processing, and database software (MS Word, Excel, and email). Good computer and data-entry skills
• Solid to excellent organizational skills
• Excellent communication skills – oral and written, with an excellent telephone manner
• Strong PC capabilities with accuracy and speed; good math skills
• Possess strong, fluent, and effective written and verbal communication skills in English

List of Typical Experience For a Purchasing Assistant Resume

Experience for purchasing assistant / buyer resume.

• Detail oriented, self-directed individual with excellent follow through skills
• Proficiency in MS Excel and strong computer literacy skills
• Proficient SAP user (pre) and good Excel skills
• Use effective phone skills to communicate with suppliers and other business associates
• Strong communication skills - verbal and in writing
• Great time management and follow-up skills
• Proficiency in computer skills (Microsoft Excel, Word, PowerPoint)
• Good experience in the role, preferably 3-5 years in Luxury brands
• Intermediate skills in MS Office products

Experience For Senior Purchasing Assistant Resume

• Related Work Experience: 2-3 years’ experience in similar positions (non exclusive)
• 10 key and basic math skills required
• Experience that includes verifying data, generating reports, summarizing and reconciling information, records management, data collection, and analysis
• Operates computer terminal for logging all outgoing and incoming parcels through FedEx, UPS, and DHL. Prints labels for these shipments
• Assist in reconciling any Receiving, Incoming Inspection or Accounts Payable issues as needed in order to properly receive, return &/or pay for goods
• Experience in a related role focusing on customer support and purchasing/receiving
• Proficiency in prioritizing and accomplishing daily tasks, multi-tasking

Experience For Fabrication Purchasing Assistant Resume

• Several years experience in a purchasing or a customer fronting role, preferably in pharmaceutical or manufacturing environment
• Min. 1 year of experience supporting a purchasing dept. preferably within manufacturing
• Responsible for establishing and maintaining effective, professional business relations with suppliers
• Two to three years administrative experience in manufacturing or purchasing environment
• Assist in training Inspection personnel in Oracle reporting (as needed), monitor MRB/Failure part levels to give rework priority direction
• Includes reviewing simulated take-off budgets (SIMs) prior to finagling budgets

Experience For Internship Purchasing Assistant With Spanish Resume

• Two years’ experience desired in purchasing, general warehousing and office procedures
• Experience with one or more of the following: sales order processing, inventory, accounts payable or accounts receivable
• Experience working in a Purchasing department highly desired
• Experience working with/negotiating with external suppliers
• A good understanding of the liquor industry including current trends
• Demonstrable knowledge and experience of setting up and implementing formal data management processes (revision control etc.)

Experience For Ground Beef Packaging Purchasing Assistant Resume

• Accounting, purchasing, finance or similar experience
• Experience with computers and purchasing tracking system
• Successful experience providing/coordinating customer service assistance in a large complex and inter-dependent department organization
• Position Specific Competencies: Priority Setting, Perseverance, Time Management, Learning on the Fly, Written Communication
• Experience in using the State of NC Interactive Purchasing System
• At least one year experience working in an office environment handling administrative tasks
• Use tack and skill in dealing with other staff, management, and vendors
• Arrange all shipping of goods in accordance with agreements with vendor partners

Experience For Purchasing Assistant, Sugar Land Resume

• Ensure valid and correct pricing is up to date in system
• Validate, scan, and save documents for record keeping
• Experience with administrative procurement and purchasing
• Provide administrative support for the logistics, transportation, and shipping of goods
• Tracks total cost of transportation/shipping of purchased goods and services to plant, and vendor reliability/quality history
• Buy all manufacturing goods BUT fabric: (Nuts, Bolts, Foam, Wood)
• At least five years’ experience in logistics and forecasting
• Experience in procurement and / or planning would be desirable

Experience For Production Purchasing Assistant Resume

• Highly organized and have administrative experience, with a confident working knowledge of MS Word, Excel and MS Outlook
• 2-year experience with ERP Systems in a manufacturing environment
• Maintain strong working relationships with vendors
• Experience in purchasing/or inventory management
• 2+ years experience in a support position, preferably purchasing

Experience For Demand Planner & Purchasing Assistant Resume

• High proficiency and experience using Microsoft Office, specifically Microsoft Excel
• Support the execution of all related Procurement processes to reduce total cost of ownership for goods & services while ensuring uninterrupted supply
• Prior experince negotiating contracts
• Coordinates with suppliers and Corporate Purchasing to assure timely and cost-effective delivery of product
• Experience using software to process sales orders or invoices
• One year of purchasing experience
• Experience as a Purchasing Assistant

Experience For Purchasing Assistant, Jackson Resume

• Experience in purchasing/logistics
• 3+ years of recent purchasing assistance or vendor support experience
• Experience of working in a large organizations with many stakeholders and locations
• Proficient with Microsoft Office products including Word, Excel and Outlook; and experience with online applications
• Experience with inventory management or purchasing
• Min. 2 years’ experience in a purchasing environment
• Solid multi-tasking abilities

Experience For Purchasing Assistant Manager Resume

• Purchasing Experience
• Source, develop, negotiate, and maintain relationships with new and existing finished goods suppliers and other suppliers
• Good understanding of supply chain procedures
• Hands-on experience with purchasing software (e.g. Procurify or SpendMap)
• Reviews purchasing requests and documents received from end users for completeness, priority and accuracy
• Ensure valid contracts are in place with up to date pricing
• Manages the Request for Quotation process for the acquisition of goods and services in accordance with Company procedures
• Demonstrated proficiency with Excel, Word, (Microsoft Office) software
• Develop strong command of VIP, IMHA, IRMA, and other related systems that support cost, ordering and retail functions for the region

List of Typical Skills For a Purchasing Assistant Resume

Skills for purchasing assistant / buyer resume.

• Strong Computer skills, including SAP and/or ARIBA
• Possess effective strategic planning and organizational skills
• Excellent customer service skills. Ability to interact with other administrative personnel cooperatively in a team building manner
• Communicate orally and in writing. Good phone communication skills
• Possess strong internal initiative, problem solving, and interpersonal skills
• Have strong time management, organization, and decision-making skills
• Strong negotiation skills to arrive at a satisfactory conclusion using compromise, persuasion, rationale, and diplomacy
• Strong computer skills, especially navigating the Internet, MS Excel, Email

Skills For Senior Purchasing Assistant Resume

• Strong communication and presentation skills
• Good organizational skills, high attention to detail and computer proficiency
• Excellent interpersonal skills with the ability to maintain and build relationships
• Good communication skills. Fluent knowledge in written and spoken English. Any other language used in the current organization are clear benefits
• Effective interpersonal and communication skills (written and verbal)
• Strong organizational skills and ability to make decisions and take responsibilities
• Strong communication skills and customer orientation

Skills For Fabrication Purchasing Assistant Resume

• Strong written and oral communication skills are essential. Professional telephone etiquette is required
• Good computer skills in Microsoft Word and Excel
• Solid analytical skills. Able to define data models and manage structure
• Strong customer service, problem resolution skills
• Experience with MS Office and ERP/MRP systems and customer service skills

Skills For Internship Purchasing Assistant With Spanish Resume

• Excellent written and interpersonal skills with the ability to work with staff from all levels of a multi-organization health system
• Effective communication skills, written, verbal and electronic
• Self-Starter with excellent communication skills across all levels of the organization
• Strong interpersonal skills needed with ability to work within a team atmosphere
• Good written, verbal, and organization skills

Skills For Ground Beef Packaging Purchasing Assistant Resume

• Excellent Data entry/IT skills
• Multi-task, prioritize and effectively manage workload
• Good communication and creativity skills
• Excellent PC skills and use of Microsoft Office Word, Excel and PowerPoint
• Good interpersonal communications. Ability to effectively communicate to both internal and external parties
• Basic knowledge and organizational skills of bookkeeping, recordkeeping and filing functions as well as purchasing, office procedures and inventory control

Skills For Purchasing Assistant, Sugar Land Resume

• Manual skills involve moderate exertion of manual effort in transporting materials, equipment and lifting, moving or carrying lightweight materials
• Successful experience working in a team environment, building and maintaining strong business relationships with internal and external customers
• Analytical skills for assessing situation and making tough decisions
• Demonstrated knowledge of basic accounting and skill to perform basic accounting transactions
• Proficient in data entry, work processing and keyboarding skills
• Strong computer experience including, Microsoft Suite including Power Point and Excel
• An understanding of basic purchasing skills

Skills For Production Purchasing Assistant Resume

• Proficiency with computers and word processing software, and basic typing skills
• Analytical skills and flexibility in dealing with a changing environment is required
• Prior purchasing or administrative role or 1 year of experience in a manufacturing environment
• Sound analytical and problem solving skills
• Have 2+ years of prior experience in purchasing as detailed above

Skills For Demand Planner & Purchasing Assistant Resume

• Have prior experience working in an ERP such as Oracle, PeopleSoft, SAP,. etc
• Prior procurement/purchasing experience
• Intermediate to Advanced user level in Microsoft Office Suite including Excel and Access required. 10-Key and basic math skills required
• Communicate effectively both verbally and in writing in a professional manner
• Experience in purchasing or relevant business experience is required

Skills For Purchasing Assistant, Jackson Resume

• Prior experience with procurement and contracting
• Multitask effectively while still maintaining a high level of accuracy and attention to detail
• Manage and prioritize multiple tasks where changing priorities is necessary
• Process and applications skills at outstanding level, e.g.: SAP MM , MS Office, Outlook
• Intermediate computer skills, particularly spreadsheet and database applications. Proficiently in learning new software applications related to the job
• Proven ability to work in a variety of software applications including Microsoft Word, Excel, PowerPoint and Lotus Notes - Oracle and QAD experience beneficial
• Advance Microsoft Office skills, including proficiency in Word and Excel

Skills For Purchasing Assistant Manager Resume

• Attend and participate in production, engineering and other meetings as required to effectively communicate resource status
• Accurate data entry and word processing skills. Proficient at SyteLine, Word and Excel
• Prioritize work day based on changing priorities
• Use negotiation skills to discuss best pricing and account terms with vendors
• Intermediate to Advanced Computer Skills, to include Microsoft Excel and Outlook
• Able to effectively communicate information and ideas, and to give and follow directions

List of Typical Responsibilities For a Purchasing Assistant Resume

Responsibilities for purchasing assistant / buyer resume.

• Typing and Microsoft Office skills are required
• Typing and Microsoft® Office skills is required
• Work closely with customer service, sales and operations to ensure that we are meeting our customers needs efficiently and effectively
• The manager is looking for someone with Purchasing experience in a corporate environment (not a manufacturing environment)
• Strong commitment to ongoing process improvements and being an integral part of the success of the organization

Responsibilities For Senior Purchasing Assistant Resume

• Purchasing assistance experience
• Warehouse, manufacturing experience
• General computer knowledge with typing and 10 key experience oriented
• Two (2) years of related experience in the following areas required
• Recent purchasing assistance or vendor support experience
• Microsoft Office Suite experience; including proficiency in Word and Excel
• Experience working independently and as a team player

Responsibilities For Fabrication Purchasing Assistant Resume

• Good working knowledge of Microsoft Word and Excel programs
• Purchasing Assistant experience required
• Able to handle multiple tasks at once with varying levels of priority
• Follow up with suppliers regarding products not received, under/over orders and/or damaged goods
• Administration experience, ideally in a purchasing environment or similar
• Experience in purchasing
• Plans and prioritizes activities, suggests and implements process improvements aimed at increasing customer service and productivity levels
• Related experience in purchasing or inventory management
• Or more of experience in the purchasing field

Responsibilities For Internship Purchasing Assistant With Spanish Resume

• Track and expedite delivery of goods insuring that all orders are delivered reliably and on-time
• Prioritize orders each work each day to meet demand of the engineering team, production team, and project managers
• 1-3 years of purchasing experience
• Experience in a purchasing environment
• Experience in a purchasing role and/or information technology role (IT)

Responsibilities For Ground Beef Packaging Purchasing Assistant Resume

• Experience required with Word, Excel, and Outlook
• Strong execution capability and high sense of responsibility
• Able to work directly with vendors to maintain a strong professional relationship with external customers
• Executes Purchase Orders for goods and services in SAP with Suppliers
• Expedites delivery of goods and services to support business owners requirements
• Five (5) years construction / architectural experience
• Strong work ethic, loyal, trustworthy, honest, team player
• Procurement-related experience

Responsibilities For Purchasing Assistant, Sugar Land Resume

• Assist Districts and Home Office associates with inquiries of goods and services
• Maintain records of goods and services purchased
• Experience in general retail/office environment
• Previous experience with computerized design software (ex. Photoshop, Illustrator, Acrobat)
• Relevant experience in procure-to-pay or in a shared service environment
• Strong process execution and administrative capabilities

Responsibilities For Production Purchasing Assistant Resume

• Able to set priorities and execute work in a fast paced environment
• Expedite delivery of goods and services to support business owners requirements
• Validate, quality check, and process invoices from a variety of vendors
• Build strong relationships with all vendors
• Manage and develop e-procurement system to add vendors and enhance user experience
• Experience with purchasing and/or contracts

Responsibilities For Demand Planner & Purchasing Assistant Resume

• Experience in maintaining confidential information
• Prioritize PO review process so that early paid discounts and agreed upon cost vendors are resolved first
• Coordinate with suppliers on the delivery of good s and services to warehouse and project sites
• Working with Vendors to research and resolve discrepancies with purchase orders and invoicing; informing appropriate personnel on status of issues as requested
• Obtaining shipping and tracking information for external shipments
• Creating price analysis and cost impact statement using excel pivot tables, compiling data and summaries for quarterly business reviews

Responsibilities For Purchasing Assistant, Jackson Resume

• Scheduling meetings (i.e. bid meetings, scoping meeting etc.)
• Participating and supporting in the monthly rolling forecast (RF) process
• Entering, updating, and tracking purchase orders
• Resolving discrepancies, and reviewing receiving documents for accuracy
• Answering questions from sales staff on vendor's orders, checking inventory and order status and entering sales orders

Responsibilities For Purchasing Assistant Manager Resume

• Retrieving, issuing, and documenting parts and materials as they are received and dispersed
• Assisting with other administrative tasks as well as assisting on the production floor with packaging and assembly as needed
• Assisting with organizing the warehouse to include stocking
• Tracking procurement requests through their lifecycle and informing appropriate personnel on status of purchase orders as requested
• Reconciling invoices with AP to confirm correct billing and to understand any overages

Related to Purchasing Assistant Resume Samples

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Purchasing Assistant Resume Examples

Writing a great purchasing assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

Create your resume Select from 7 professional resume templates

If you're looking for inspiration when it comes to drafting your own purchasing assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the purchasing assistant job you're after.

or download as PDF

Essential Components of a Purchasing Assistant Resume

A Purchasing Assistant Resume is a critical tool that showcases your professional abilities, experiences, and qualifications. It's essential to structure it with key sections such as a professional summary, work history, skills, education, and certifications.

Each section of your resume plays a significant role in demonstrating your capability to manage responsibilities like vendor coordination, inventory control, purchase order tracking, price negotiation, and administrative support.

Let's delve into each resume component, discussing their significance and content, along with tips to enhance their appeal to prospective employers.

1. Contact Information

Begin your resume with your Contact Information , ensuring it's accurate, up-to-date, and prominently placed for recruiters to contact you.

Include your full name, phone number, and a professional email address. Consider adding your LinkedIn profile and other relevant professional social media links. Typically, listing your city and state suffices for location details, avoiding full addresses for security reasons.

Ensure this section is error-free to facilitate smooth communication with potential employers.

2. Objective Statement

The Objective Statement is a brief yet impactful introduction placed at the top of your resume. It conveys your career aspirations and value proposition to the employer.

Compose an objective statement that reflects your relevant skills, experience, and how you align with the company's needs. For instance: " Dedicated professional with 3+ years in procurement, seeking a Purchasing Assistant role at XYZ Company to leverage negotiation expertise and supply management knowledge for cost reduction and efficiency improvement. "

Keep it concise, engaging, tailored to each job application, and infused with keywords from the job posting.

Related: Top Purchasing Assistant Resume Objective Examples

3. Skills and Competencies

The Skills and Competencies section is your chance to highlight abilities that qualify you for the role. Align these with the job description whenever possible.

• Procurement Skills: Understanding of procurement processes is essential.
• Analytical Skills: Ability to analyze pricing proposals and financial reports.
• Negotiation Skills: Proficiency in negotiating favorable terms with suppliers.
• Communication Skills: Effective coordination with suppliers, manufacturers, and internal teams.
• Attention to Detail: Precision in managing contracts, purchase orders, and delivery schedules.
• Organizational Skills: Aptitude for multitasking and maintaining order.
• Computer Literacy: Familiarity with Microsoft Office Suite and procurement software.
• Financial Acumen: Understanding of budgeting and financial implications of purchasing decisions.
• Problem-Solving Skills: Capability to address supply chain disruptions or order discrepancies.
• Teamwork Ability: Collaborative skills within a purchasing team.

Customize your resume to reflect the specific skills required for the job you're applying for.

Related: Purchasing Assistant Skills: Definition and Examples

4. Work Experience

The Work Experience section is where you detail your professional history. List your roles in reverse chronological order, highlighting responsibilities and achievements with quantifiable results.

Use action verbs to begin bullet points, and if you've worked across various companies or industries, emphasize your adaptability. Include any relevant training or professional development activities.

Customize your work experience to align with the job description, making it easier for hiring managers to see your suitability for the role.

5. Education and Certifications

The Education and Certifications section validates your academic background and specialized qualifications. List your highest degree first, followed by any relevant certifications, such as CPSM, CPP, or CPPM, which demonstrate your expertise in procurement.

Highlight related coursework or projects that pertain to purchasing tasks, and provide details like institution names, degrees or titles, and dates of completion.

Related: Purchasing Assistant Certifications

6. Achievements and Awards

In the Achievements and Awards section, showcase any notable successes or recognitions that set you apart. Quantify your accomplishments to provide a clear picture of your capabilities.

Listing industry or company awards can further distinguish you as a top candidate.

7. References

References lend credibility to your resume by providing a third-party perspective on your work ethic and skills. List at least two or three individuals who can vouch for your qualifications as a Purchasing Assistant.

Include their contact information and your relationship with them, and ensure they are aware that they may be contacted by potential employers.

If not initially requested, indicate " References available upon request " and be prepared to provide them during the hiring process.

The References section, while sometimes overlooked, is crucial in supporting your candidacy and could be decisive in securing a Purchasing Assistant position.

Related Resume Examples

• Purchasing Administrator
• Purchasing Analyst
• Purchasing Buyer
• Purchasing Clerk
• Purchasing Coordinator
• Purchasing Director

Purchasing Assistant Resume Samples

A Purchasing Assistant is tasked with the responsibility of procuring supplies and equipment based on the company’s need. The Purchasing Assistant Resume mentions the following duties and description – identifying purchasing needs and monitoring stock levels, researching potential vendors, updating internal databases, recording all orders with order details, maintaining a database of vendors and suppliers, conducting market research, identifying pricing difference , evaluating offers and negotiating terms with vendors; preparing cost analyses , following up with suppliers and tracking orders .

Apart from proven work experience, the following skills will be needed – solid understanding of supply chain procedures and policies; hands-on experience with purchasing software, experience and proficiency in conducting market researches, and advanced MS Excel skills. It is commonplace for job applicants to depict in the resume a degree in logistics or Business Administration.

• Resume Samples
• Purchasing Assistant

Inventory/Purchasing Assistant Resume

Summary : Inventory/Purchasing Assistant with extensive experience in MRO sourcing, organizing, planning and working with multiple departments in manufacturing and quality controlled industries. Ability to multi-task to meet deadlines while offering consistent quality. Mindful of budget constraints and cost reduction measures. A highly dedicated and loyal person who takes pride in my job. Driven and accountable in my commitments. To enhance business with hard work, dedication, and teamwork using skills acquired in college and throughout a career.

Skills : Time Management, Retail, Customer Service, Merchandising, Teamwork, Microsoft Office, Data Entry

Description :

• Responsible for an average of 1.5 million dollars of products and create an average savings of 5.3% per year.
• Used MRP systems, including fourth shift and SAP to plan and control inventory to meet production and inventory needs.
• Supported and implemented corporate purchasing policies, strategies, inventory stocking levels, and cost reduction programs.
• Developed supplier relationships to assure consistent quality and cost control measures.
• Conducted and managed negotiations for non-critical materials and services.
• Negotiated and maintained contracts for gas, autoclaves, water, HVAC, copiers, waste disposal, sharps removal and other preventative maintenance of equipment.
• Provided support for Production, R&D, QA, Lab Services, Warehouse, Maintenance, Field Service, Equipment Support, Engineering and Tech Support at several locations.
• Worked synergistically as a team to problem solve and complete common goals.

Purchasing Assistant Manager Resume

Summary : Versatile, reliable, and efficient Purchasing Assistant Manager with 20+ years of experience supporting managers and executives in a busy office environment. Diversified skills include inventory control, cost analysis, and building vendor relationships. Dedicated team player who works well under pressure and with minimum supervision. To succeed in maintaining a position where I may utilize my creative, multi-tasking, technical problem-solving skills, customer service, sales, and purchasing experience.

Skills : Microsoft Word, Windows XP, MS Excel, AS-400, MS Outlook, PowerPoint, Lotus, Lotus Notes, Direct Ship Program, Supply Chain Database, Lead Tracking Systems

• Reporting to Purchasing Manager and assisting him with daily routine inventory duties or any general office functions, including entering all orders and faxing purchase orders to different vendors.
• Billing and invoicing for all retailers carrying our wholesale line of fabrics.
• Adding and maintaining ASN (Advance Shipping Notice) data on excel spreadsheet report.
• Coordinating with vendors from the far east about data requirements and corrective action.
• Updating management reports such as inventory levels, supply chain analysis.
• Processing all return material authorization shortages into Oracle database.
• Processing orders and updating new information pertaining to the orders that are given by sales representatives or faxed in by customers daily.
• Working closely with other departments to help expedite shipments and help with issues regarding customer's orders, invoices, and container shipments/tracking.
• Handling customer service inquiries and problems via telephone, internet or written correspondence.

Purchasing Assistant /Contract Resume

Summary : Purchasing Assistant/Contract seeking a position where I can communicate with other departments, vendors, and executive management to ensure that production/procurement/shipping and receiving goals are met. Capable of actively assisting in all aspects involving inventory control, including purchase order generating, processing and follow up. Knowledgeable of premise liability law, responsible for the management of company Liability Claims and evaluation of policies.

Skills : Microsoft Office, Word, Powerpoint, Excel, Access, Analytics, Organizational, Detail Oriented, Written, And Verbal Communication, Intermediate Excel

• Responsible for evaluation of reports and production of blanket orders, purchase orders, tracking, and recording.
• Supporting shipping through tracking and documenting order correspondence from beginning to end.
• Monitoring incoming part quantities and or shortages and corresponded with vendors regarding precise shipments.
• Responsible for management and proper recording of all material certifications of machined parts with precise detail in regards to lot and heat numbers.
• Responsible for reading/evaluating general liability policy and reporting errors to management.
• Accountable for negotiations with general liability agents regarding company policy loss claims.
• Preparing cost statement reports to evaluate potential savings of office supplies and outside services.
• Reducing landscaping, cleaning and supply cost dramatically on all accounts.
• Selected to assist outside sales representatives by keeping detailed notes regarding contacts and sales leads.

Purchasing Assistant/Account Receivable Assistant Resume

Objective : Purchasing Assistant/Account Receivable Assistant with 4 and a half years of purchasing and procurement experience and a solid background in a distribution environment. Comprehensive knowledge of large scale purchasing methods, procedures, contracts, research methods, and techniques. Strongly organized, self-motivated, and goal-oriented. Excellent ability to maintain an active awareness of best practices within the disciplines of procurement and sourcing.

Skills : Expense Reports, Receptionist, Customer Service, Training, Data Entry, Inventory, Sales, Microsoft Office

• Providing computer and clerical support to the purchasing department, including processing accurately coded invoices/check requests on a timely basis, maintaining records, and coordinating the computerized inventory.
• Providing back-up in the absence of the Purchasing Director in obtaining prices and placing approved orders for materials and supplies.
• Receiving and recording all incoming and outgoing orders and preparing all outgoing shipments making sure of proper routing of shipping memos, invoices, and packing slips.
• Verifying shipments received against existing purchase orders to ensure material received is as ordered.
• Maintaining an open purchase order file and notifying Purchasing Director if open purchasing orders are not received in a timely manner.
• Distributing materials to the appropriate department if specifically requisitioned.
• Properly storing and maintaining building raw materials and office supplies in an orderly fashion.
• Clearing and cleaning loading dock and staging areas of debris and maintaining materials handling the equipment.
• Following all procedures and controls to minimize waste re-orders inventory maintained for stock.

Purchasing Assistant (Contractor) Resume

Headline : Highly motivated skilled Purchasing Assistant with dedication, fresh ideas, initiative, and experience while demanding excellence and consistently meeting or exceeding business objectives. Exceptional ability to work under high pressure, while continuing to build excellent vendor and internal customer relations. A recognized expert offering forward-thinking methodologies leading to innovative processes. Enthusiastic individual with excellent work ethic. Ensure customer service and satisfaction is afforded the highest attention and priority.

Skills : SAP, Marketing Management, Hootsuite, Vendor Management, Contract Negotiation, Microsoft Word, Microsoft Excel

• Coded and entered at least 25 invoices each day into the in-house accounting software.
• Described product to customers and accurately explained details and care of merchandise.
• Communicated with vendors regarding back order availability, future inventory and special orders.
• Recommended, selected and helped locate and obtain out-of-stock product based on customer requests.
• Effectively communicated with and supported sales, marketing, and administrative teams on a daily basis.
• Handled the daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and shipping problems.
• Investigated and resolved customer inquiries and complaints in a timely and empathetic manner.
• Ensured superior customer experience by addressing customer concerns, demonstrating empathy and resolving problems on the spot.

Purchasing Assistant - Temp Resume

Objective : Talented and effective Purchasing Assistant who has an energetic approach to work and a friendly personality. Culturally sensitive and internationally traveled. Excellent common sense and decision-making abilities. Ability to communicate effectively. To obtain a rewarding job in an environment where I can use my talents and good work ethic to build a successful future for my employer and myself.

Skills : Microsoft Word, Microsoft Excel, Microsoft Outlook, 10-Key, Filing, Bookkeeping, Multi-Line Phone System, Purchasing, Coupa, Management, Adobe, Customer Service, Freight Processing

• Verified Purchase Order (PO) information, product, quantity and packing information as well as shipping and delivery information for 13 warehouses nationwide.
• Created documentation to assist the company in servicing and supporting customers, reviewed packing lists for accuracy and helped resolved discrepancies.
• Maintained effective communication with various internal departments and external partnerships in Korean business culture.
• Manually calculated vendor gross/net deductions, discrepancies, and promotional discounts.
• Developed and communicated the plan of action to staff for product development and marketing.
• Communicated with suppliers and vendors for delivery issues, damages, and other related discrepancies.
• Assisted with the reconciliation of procurement transactions and maintained supporting documentation, such as order confirmation, invoices, and other receiving documents; also helps troubleshoot invoice issues.
• Coordinated acquisition of supplies and materials from vendors, tracking and managing the process from order to checking in the shipment and confirmation of delivery.

Senior Sales Manager/ Purchasing Assistant Resume

Summary : A highly creative, goal-oriented Senior Sales Manager/ Purchasing Assistant with 10 years of customer service experience. Extremely organized with the ability to manage multiple projects and meet deadlines. A strong work ethic combined with a commitment to excellence in all projects undertaken. A team player, working effectively with co-workers in accomplishing objectives. Purchasing Assistant/Office Administration with demonstrated ability to model professionalism and customer service utilizing respectful and cooperative interpersonal on a consistent basis.

Skills : Microsoft Office, Multitasking, Organization, Bookkeeping, Problem Solving, Team Work, Native Spanish Speaker.

• Prepared Expediting Report and send to the manufacturer to obtain updated ETA on open POs.
• Updated POs with correct ETA’s stated by the manufacturer.
• Assisted warehouse on delivery appointment issues by contacting the vendor and acting accordingly.
• Reviewed Receiving Discrepancy Report (RDR) and identify any problems with inbound shipments from the manufacturer such as shipping shortages, overages, miss picks, and damages.
• Informed Accounts Payable Department of any needed invoice adjustments before payment and notify the vendor. Obtain proper documentation for short paying vendor invoices.
• Purchased Order Process - Entered PO into People Soft, dispatch to the vendor, log the PO information into ESKER, confirmed acknowledgments sent back from the manufacturer and follow up on status.
• Used Match Exception Report to find shipping, billing, and pricing errors when Receiving Discrepancy Report (RDR) is not provided from Warehouse. Additionally, review to identify any late shipments.
• Answered inquiries from Customer Service and Distributor Sales Representatives dealing with ETA’s, backorders, and pricing quote.

Receiving/Purchasing Assistant Resume

Headline : A team-oriented Receiving/ Purchasing Assistant able to work in a fast-paced environment. Proficient in prioritizing and completing tasks in a timely manner. Qualifications include analytical skills, highly detail-oriented, written and verbal communications, organizational skills, and intermediate excel skills. Ability to use tact and diplomacy in interactions with diverse personalities and effectively handle interpersonal interactions with co-workers and the general public. Ability to work in a team environment

Skills : MS Access, MS Excel, MS Powerpoint, MS Word, MS Outlook, Establishing Vendor Relationships, Inventory Management, Cost Savings

• Provided administrative support to Buyers, Project Managers, And Engineers for a private engineering firm in the pulp and paper industry.
• Contacted vendors if any discrepancy on the purchase order receiving shipping billing work on daily reports.
• Assisted with preparing formal bid documents for items and services for the purpose of ensuring that material is in compliance with all federal and state procurement regulations.
• Maintained records and follow up files of purchases, shipments, and related matters.
• Followed up on orders to ensure that materials are shipped and delivered on promised dates.
• Responsible for the ordering of materials, supplies, and/or equipment, and the follow through with vendors on shipment and delivery.
• Received purchase orders from each department & logged them, ensured that orders are received on time for jobs/projects.
• Enhanced the contractor safety documentation to provide contractors with a packet on the corporate safety and environmental policies to ensure a safe and clean work zone.
• Provided vendor management to control cost and receive goods in a timely manner.

Accounting/Purchasing Assistant Resume

Summary : Proactive, reliable Accounting/Purchasing Assistant using established contacts and knowledge gained through 9 plus years of practical experience with the ability to quickly learn new systems of operation. Whose overall responsibilities encompass the following; Acceptance and processing of purchase requests from various departments as per clientele requirements. Direct contact with suppliers for the most cost-effective solution for the needed product. Generating the required purchase orders, the track said orders to assure accurate product receipt and distribution.

Skills : Proficient With Microsoft Office, Accounts Payable, Customer Service, Coaching And Developing

• Responsible for contacting vendors to negotiate to price, placing material orders, and tracking these orders to ensure on-time delivery.
• Attending all project planning and review meetings to expedite the purchasing and delivery of desired project materials.
• Facilitating daily review meetings with Receiving Department Supervisor to anticipate and/or correct delivery issues.
• Scheduling pickup of all raw material scrap bins through our scrap processing vendor.
• Running daily material tracking reports, as well as weekly vendor reports to ensure on-time delivery.
• Responsible for data entry, entering purchasing orders, expediting rush orders, order acknowledgments, and discrepant invoice resolution.
• Working with accounts payable, receiving and vendors in handling pricing, terms or receiving discrepancies.
• Coordinating delivery schedule with the vendors and the sub-contractors.

Summary : An experienced Purchasing Assistant Manager, who is highly organized with the ability to manage multiple tasks in a fast-paced environment and has a proven background in initiative and collaboration. Operated phone systems with as many as 100+ lines. Assisted the purchasing team with inventory updates, delivery times and delays, and returns.

Skills : Microsoft Word, Microsoft Powerpoint, Answering Phones, Computer, ADP, Office, Microsoft Excel

• Assisted in expediting deliveries for corporate and plant buyers as directed.
• Responsible for departmental record-keeping, filing, scanning, routing purchase orders, invoices, new vendor setups, payment terms, through approval processes.
• Assessed and provided guidance for streamlining reporting and consolidation of data to increase productivity and efficiency.
• Assisted site buyers with communication and building of relationships between vendors.
• Inspected products received for quality and quantity to ensure adherence to specifications.
• Maintained records and followed up files of purchases, shipments, and related matters.

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Purchasing Assistant Resume Template

Get invited for more job interviews & pick up more ideas for your own resume with this easily editable Purchasing Assistant resume template. Copy and paste this resume sample for free or alter it with ease in our professional resume maker.

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Purchasing Assistant Resume Template (Full Text Version)

Arthur auclair.

Results-oriented and knowledgeable Purchasing Assistant accustomed to working in fast-paced and deadline-driven business environments. Experienced in preparing purchase orders, drafting contracts and agreements, and assisting in the procurement management. Possessing great communication skills, excellent analytical skills, and well-developed time management abilities, Arthur is presently seeking a Purchasing Assistant position with a modern company.

Work experience

• Supported Purchasing Directors and Managers with any duties as assigned and performed various office tasks, ensuring that all policies and procedures were followed.
• Researched competitor pricing, prepared purchase orders, and built and maintained professional relationships with local/global suppliers.
• Communicated with buyers and vendors, resolved any problematic issues, and drafted contracts and agreements, ensuring the accuracy of all data.
• Organized and maintained documents and records, assisted in the procurement management, and completed detailed cost and inventory reports.
• Recognized by executives for performing great work.

GPA : 3.98 (Top 10% of the Program)

Clubs and Societies : Blockchain Society, Economics Society, TEDx Club

Graduated with Distinction (Grade 1 - A/excellent equivalent in all 4 subjects)

The 2013 Best Graduate Award winner

Activities : Computer Club, FIlm Society, Football Team

Volunteering

Certificates.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Purchasing Assistant CV Examples (Template & 20+ Tips)

Create a standout purchasing assistant cv with our online platform. browse professional templates for all levels and specialties. land your dream role today.

This article provides an example of a CV for a Purchasing Assistant position. It outlines the necessary skills and experience and provides guidance on how to structure an effective CV. It also includes a detailed job description and example of a successful CV for the role. This article is an invaluable resource for anyone looking to apply for a Purchasing Assistant role.

We will cover:

• How to write a CV , no matter your industry or job title.
• What to put on a CV to stand out.
• The top skills employers from every industry want to see.
• How to build a CV fast with our professional CV Builder .
• What a CV template is, and why you should use it.

What does a Purchasing Assistant do?

A Purchasing Assistant is responsible for supporting a company's purchasing department with administrative tasks and operational activities. This may include creating and updating purchase orders, tracking orders and shipments, researching potential vendors, negotiating prices and terms, and ensuring compliance with company policies and procedures. They may also assist with inventory management and ensuring that supplies are ordered and delivered in a timely manner.

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What are some responsibilities of a Purchasing Assistant?

• Assist the Purchasing Manager in the purchasing process
• Compile and analyze data to determine costs of purchases
• Manage the ordering, receiving, storing, and distribution of materials
• Maintain records and update databases with purchasing details
• Prepare and issue purchase orders and delivery documents
• Coordinate with suppliers for delivery and pricing information
• Negotiate with suppliers and select the most suitable supplier
• Keep track of inventory levels and reorder supplies when necessary
• Ensure all orders comply with company policies and procedures
• Evaluate supplier performance and recommend changes
• Resolve any issues that arise with suppliers

Sample Purchasing Assistant CV for Inspiration

John Smith , 32 years old Address: 123 Street, London, UK Phone: +44 123456789 Email: [email protected]

Purchasing Assistant with 5 years of experience in the buying department of a large retail company. Skilled in negotiations, vendor relations and inventory management. Possesses excellent organizational and communication skills.

• Purchasing Assistant, ABC Retail Company, London, UK (2015 - Present)
• Negotiate pricing and contracts with suppliers
• Ensure timely delivery of goods
• Monitor the status of existing orders
• Manage inventory levels and take corrective action when needed
• Maintain relationships with vendors and suppliers
• Junior Purchasing Assistant, XYZ Retail Company, London, UK (2012 - 2015)
• Assisted in negotiating pricing and contracts with suppliers
• Ensured timely delivery of goods
• Monitored the status of existing orders
• Bachelor of Business Administration, London University, UK (2009 - 2012)
• Negotiation
• Vendor Relations
• Inventory Management
• Organizational Skills
• Communication Skills
• Certified Purchasing Manager (CPM), Institute of Purchasing Management, UK (2016)
• English (Fluent)
• French (Intermediate)

CV tips for Purchasing Assistant

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require Purchasing Assistant CV pointers. We've curated top-notch advice from experienced Purchasing Assistant individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

• Highlight your achievements and successes in your work history.
• Provide detailed descriptions of the tasks you have completed in previous roles, so employers can understand your capabilities.
• Emphasize your knowledge of purchasing policies and procedures.
• Include your knowledge of relevant software and systems used in the purchasing process.
• Highlight any certifications or qualifications related to purchasing that you have obtained.

Purchasing Assistant CV Summary Examples

A Purchasing Assistant CV Summary or CV Objective can be used to quickly and concisely highlight the key skills and experience of a job candidate and give potential employers a snapshot of the individual’s qualifications for the position. It is an important part of an effective job application and can help increase the chances of a successful job search. For Example:

• Detail-oriented, organized Purchasing Assistant with 5+ years of experience. Adept in developing and maintaining supplier relationships. Achieved cost savings of 10% on annual purchases.
• Highly motivated Purchasing Assistant with 3 years of experience in supply chain management. Proven ability to negotiate better terms with vendors and build strong relationships.
• Results-driven Purchasing Assistant with 6 years of experience in supply chain. Expertise in managing purchase orders, tracking shipments, and ensuring on-time delivery.
• Efficient Purchasing Assistant with 4 years of experience in purchasing and supply chain management. Skilled in analyzing data, forecasting demand, and improving processes.
• Experienced Purchasing Assistant with 5 years of experience in supply chain operations. Adept in streamlining processes, negotiating better terms, and ensuring optimal stock levels.

Build a Strong Experience Section for Your Purchasing Assistant CV

Having a strong experience section on a Purchasing Assistant CV is important for a few reasons. First, it allows potential employers to get a better understanding of your professional background and skills. This can help them make an informed decision about whether you would be a good fit for the position. Additionally, having a strong experience section can help you stand out from other applicants and demonstrate why you are the best candidate for the job. Finally, having a strong experience section can help give potential employers confidence that you have the necessary skills and qualifications to excel in the role. For Example:

• Assisted in the purchasing of goods, services, and supplies necessary to meet the needs of the company.
• Analyzed customer orders and established purchase orders with suppliers.
• Monitored inventory levels and tracked purchase orders to ensure timely delivery.
• Developed and maintained relationships with vendors and suppliers.
• Researched new products, services, and vendors to determine the best prices and value for the company.
• Managed the purchasing process from order to delivery.
• Developed and implemented purchasing policies and procedures.
• Developed and implemented cost-saving initiatives with suppliers.
• Prepared purchase requisitions, purchase orders, and received goods.
• Utilized software to track and record purchases and inventory levels.

Purchasing Assistant CV education example

A Purchasing Assistant typically needs at least a high school diploma or equivalent. However, some employers may require additional education, such as an Associate's degree in business, accounting, or a related field. In addition, some employers may require a Purchasing Assistant to have additional certifications or professional training in supply chain management, purchasing, or a related field. Here is an example of an experience listing suitable for a Purchasing Assistant CV:

• Bachelor of Commerce, Specializing in Supply Chain Management, University of Toronto, 2020
• Certificate in Purchasing and Supply Chain Management, George Brown College, 2018
• Diploma in Business Administration, Seneca College, 2016

Purchasing Assistant Skills for a CV

Adding skills to a Purchasing Assistant CV is important because it demonstrates to potential employers that you have the necessary knowledge and experience to do the job. It also showcases your proficiency in areas such as customer service, negotiation, and problem-solving. By adding skills to your CV, employers can quickly assess if you are right for the position. Skills also help to set you apart from other applicants. Soft Skills:

• Time Management
• Negotiation Skills
• Problem-Solving
• Attention to Detail
• Decision-Making
• Adaptability
• Interpersonal Skills
• Vendor Negotiations
• Contract Drafting
• Supply Chain Management
• Cost Analysis
• Risk Mitigation
• Data Analysis
• Financial Acumen
• Project Management
• Supplier Sourcing

Common Mistakes to Avoid When Writing a Purchasing Assistant CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

• Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
• Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
• Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
• Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
• Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
• Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
• Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a Purchasing Assistant CV

• Strong knowledge of purchasing regulations and procedures
• Expertise in developing and executing purchasing strategies
• Ability to negotiate, evaluate and manage contracts
• Proficiency in utilizing supply chain software
• Excellent communication and interpersonal skills
• Strong organizational and data entry skills
• High level of accuracy and attention to detail
• Ability to work independently or as a part of a team
• Flexibility to travel and work on tight deadlines