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APA Style Template for Google Docs

Here is a Google Docs template that you can use for APA formatted student papers. The template is View Only, so you will need to make a copy to use it. Click the  Use Template  button in the upper right corner to make a copy. 

These template has headers, page numbers, margins, fonts and line spacing already set up for you. Just make a copy and type over the filler text. 

APA Template Google Doc

Finding quick Citation Info

Apa style resources.

Here are some general APA Style resources. Scroll down further to see more details about citations and paper formatting. 

• APA Style Website The APA Style Website is the official website for APA 7th edition, and includes formatting guidelines for formatting your overall paper including title page setup, tables and figures, as well as guidelines for formatting reference citations. Sample papers are included.
• Excelsior Online Writing Lab: APA Style The Excelsior OWL is an excellent resource for how to write and cite your academic work in APA Style. This is a recommended starting point if you're not sure how to use APA style in your work, and includes helpful multimedia elements.

Several print copies of the APA 7th edition Publication Manual are available for checkout at the Mardigian Library.

(Sorry, APA does not provide an eBook version of this for libraries at the present time.)

APA Style 7th edition Citations (References and In-Text Citations)

If you're new to citation, this brief video will cover an introduction to in-text citations and reference lists in APA 7th edition. Scroll down for more recommended resources about citations. 

More information including examples and sample papers can be found at the recommended websites below: 

• APA Style Website: Reference Examples Guidelines about references from the official APA Style website.
• APA Style Website: In-text Citations Guidelines for in-text citations from the official APA Style website.
• APA 7th edition quick reference handout This quick reference guide to APA 7th edition citations is handy and includes many commonly cited source types and corresponding in-text citations.
• APA In-text Citation Checklist APA's official In-text citation checklist for the 7th edition.

APA Style 7th edition Formatting for Student Papers

APA Style is more than just citations--it includes guidelines on how you entire paper should be formatted! Here are some quick tutorials and resources for formatting a student paper in APA 7th edition style. (Note that for more formal assignments, like a thesis or dissertation, you should instead follow the formatting guidelines for Professional papers.)

The video below will show you how to format an APA 7th edition student paper using Microsoft Word. Scroll down for more recommended resources about formatting. 

• APA Style Website: Paper Format The APA Style website's paper format page includes all of the elements of paper format that you need to follow, including information about the title page, margins and spacing, fonts and headings. Sample papers are included.
• APA Style Website: Academic Writer Tutorial This tutorial is designed for writers new to APA Style. Learn the basics of seventh edition APA Style, including paper elements, format, and organization; academic writing style; grammar and usage; bias-free language; mechanics of style; tables and figures; in-text citations, paraphrasing, and quotations; and reference list format and order.
• Excelsior OWL: APA Formatting Guide The Excelsior OWL includes this great APA 7th edition formatting guide featuring a handy checklist.
• Student Paper Formatting Checklist APA's official student paper formatting checklist.
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Health & Stress Management: APA Format, 7th Edition

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APA Style Resources

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• EasyBib - APA Guide
• Video: APA Style Citation (Word)
• Video: APA Format Reference

Still have questions? Click here .

Introduction

When you reference another’s work in your own papers or essays, you need to cite that author’s work.  APA Citation Style is typically used to cite work in social sciences and education fields.

When creating a citation, you will need two things:

• In-text or parenthetical citations – located within the body of your paper
• Works Cited or Bibliography – reference list that appears at the end of your paper.

APA Citation Reference List

Here are some of the changes in the latest version of APA Style:

• APA now has different title page requirements for student papers. This title page does not require a running head and has a different set of information to include. See APA Style: Student Title Page Guide .
• Titles of papers are now bolded, with a blank line before the author's name.
• There is no font requirement as long as the font is legible and consistent.
• The heading for the References list is now bolded.
• APA has simplified in-text citations in regards to multiple authors.  For three or more authors, list only the first author's name and then et al.
• In the opposite direction, APA now requires listing up to  20 authors  for a source in the references list. This is a change from 8 in the 6th edition. For works with more than 20 authors, list the first 19, insert an ellipsis point, and then list the last author's name.
• For books, no longer list the publication location.
• eBooks should be cited exactly as print books. Do not include a database.
• If an article has an article number, use that in place of the page numbers.
• Include a URL if it will take the reader to the full text without logging in. The article title is formatted regularly and the newspaper or magazine title is italicized.
• Omit the words 'Retrieved from' before the URL. Include the name of the website unless it is the same as the author. Italicize the name of the webpage.

Articles 

Article found in a database or in print, with one author:

Lastname, F. M . (Year) . Title of article . Title of Journal , volume (issue), pages .

Pajares, F . (2001) . Toward a positive psychology of academic motivation . Journal of Educational Research , 95 (1), 27-35 .

In-Text Citation

( Last name , Year ) OR ( Last name , Year , p. # )

( Pajares , 2001 ) OR ( Pajares , 2001 , p. 28 )

Article found on the open web, with one author:

Lastname, F. M . (Year) . Title of article . Title of Journal , volume if available (issue if available), pages if available. doi: OR

Retrieved from URL

Cohen, P. (2009, October 9 ). Author's personal forecast: Not always sunny, but pleasantly skeptical . The New York Times .

Retrieved from http://www.nytimes.com/2009/10/10/books/10ehrenreich.html?_r=1

( Last name , Year ) OR ( Last name , Year , paragraph/page # )

( Cohen , 2009 ) OR ( Cohen , 2009 , para. 7 )

Article (from the open web) with two authors:

Lastname, F. M., & Surname, F. M. (Year) . Title of article . Title of Journal , volume (issue), pages . doi: OR Retrieved from

Norem, J. K., & Chang, E. C. (2002) . The positive psychology of negative thinking . Journal of Clinical Psychology , 58 (9),

993-1001 . https://doi.org/10.1002/jclp.10094

 ( Last names , Year ) OR ( Last names , Year , paragraph/page # )

 ( Norem & Chang , 2002 ) OR ( Norem & Chang , 2002 , p. 997 )

Article with three to six authors:

Lastname, F. M., Surname, F. M., & Lastname, F. M. (Year) . Title of article . Title of Journal , volume (issue), pages.    

Jutras, S., Vinay, M. C., & Castonguay, G. (2002). Inner-city children's perceptions about well-being . Canadian Journal of

Community Mental Health , 21 (1), 47-65 .

( First last name et al. , Year ) OR ( Last name , Year , p. # )

( Jutras et al. , 2002 ) AND ( Jutras et al., 2002 , p. 48 )

More than 20 authors? List the first 19 authors and the last author.

Authorone, F. M., Authortwo, F. M., Authorthree, F. M., Authorfour, F. M., Authorfive, F. M., Authorsix, F.M.  . . . 

Finalauthor, F. M. (Year) . Title of article . Title of Journal , volume (issue), pages .  

Book with one author:

Lastname, F. M . (Year). Title of book: Subtitle of book . Publisher . 

Bok, S . (2010) . Exploring happiness: From Aristotle to brain science . Yale . 

( Last name , Year ) OR ( Last name , Year , p. #)

( Bok , 2010 ) OR ( Bok , 2010 , p. 10)

Books with multiple authors:

The format follows the author format as listed under articles.

An edited book:

Editor, F. M . (Ed.) . (Year) . Title of book: Subtitle of book . Publisher .

Snyder, C.R. & Lopez, S. J. (Eds.) . (2009) . The Oxford handbook of positive psychology . Oxford

University Press .

( Editor , Year ) OR ( Editor , Year , p. #)

( Snyder & Lopez , 2009 ) OR ( Snyder & Lopez , 2009 , p. 78)

Web site with one author:

Lastname, F. M. (Date published) . Title of page . URL

Lopez, S. J. (2000) . The emergence of Positive Psychology: The building of a field of dreams.

http://www.apa.org/apags/profdev/pospsyc.html

( Last name , Date )  OR ( Last name , Date , para. #) 

( Lopez , 2000 )  OR ( Lopez , 2000 , para. 5) 

Web site with a corporate or organizational author:

Organization name . (Date published) . Title of page . URL

Positive Psychology Center. (2007) . A ttributional style research (Adults) . http://www.ppc.sas.upenn.edu

( Organization name , Date )  OR ( Organization name , Date , para. #) 

( Positive Psychology Center , 2007 )  OR ( Positive Psychology Center , 2007 , para. 3) 

Image from an online source with a creator listed:

Creator, F. M. (Date created) . Title of image [Description of image] . Retrieved [date] from URL

Swanbrow, D. (2008, July 23) . A happiness ranking of 97 nations [table] . Retrieved January 21, 2010 from

http://www.ur.umich.edu/0708/Jul14_08/23.php

In-Text Citation  

( Last name , Year )

( Swanbrow , 2008 )

Image from an online source with no creator listed:

Title of image [Description of image]. (Date created) . Retrieved [date] from URL

( Title of image , Year )

Image from a print source with a creator listed:

Creator, F. M. (Date created) . Title of image. [Continue with title of book or article as appropriate.]

( Last Name , Year )

The information on this page was borrowed from URI LibGuides.

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Citing Your Sources

Why are citations important? Why is it necessary to cite?

To avoid plagiarism, you must give proper credit to all sources you use! Whenever you paraphrase or directly quote information, you must cite the sources of the information using a specific citation style. One of the most commonly used citation styles is APA -- the Publication Manual of the American Psychological Association (APA) . The current version of the APA Manual is the 7th edition, 2020 . When using APA to cite your sources, you must have a list of References at the end of your paper and corresponding in-text citations in the body of your paper.

Cleveland State University takes plagiarism very seriously. Please see The Code of Student Conduct , which defines plagiarism as "stealing and/or using the ideas or writings of another in a paper or report and claiming them as your own. This includes but is not limited to the use, by paraphrase or direct quotation, of the work of another person without full and clear acknowledgment" (p. 53). Many CSU professors require their students to use a program named Turnitin.com , which checks papers for plagiarism.

Please take the time to become familiar with APA style since you will use it a lot in your courses! There are many RULES to follow when citing sources in APA style, such as order of the elements, capitalization, and punctuation.

• If you do not have access to the paper APA Manual, then refer to the Citation Guides page on the Library's Virtual Reference Desk . It contains links to websites to help you format your citations. A good starting point is the Purdue OWL site. 
• The Purdue OWL is an excellent website for learning about APA Citation Style. Once you access the website, explore the links to the left, including In-Text Citations: The Basics and Reference List: Basic Rules . Review the many examples for citing different formats in APA style and the rules pertaining to Authors as well.
• The APA citing help inside a research database is a good starting point, but ALWAYS check the references because the formatting is NOT 100% correct.
• You can use free citation generators like Citation Machine or EasyBib to format citations, but they are not perfect, either! Double check your work! 
• Use the References tab in Microsoft Word to insert citations and manage your sources. You can generate a reference list and insert in-text citations in your paper from this References tab. Make sure to check your citations for accuracy!
• Use Mendeley or Zotero , which are free, web-based tools "to help you collect, organize, cite, and share your research sources." See the Mendeley Research Guide and/or the Zotero Research Guide for more information. Mendeley and Zotero are powerful reference management tools, but errors still can occur. Remember that you are responsible for the accuracy of your citations. Make sure to proofread before submitting your work.

Writing Help

If you need help with the writing process (including properly citing sources), then make an appointment with CSU's Writing Center , which is located on the 1st floor of the Michael Schwartz Library.

APA Manual (Paper Version)

The Michael Schwartz Library has copies of the APA Manual available for review.

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APA Formatting and Style (7th ed.) for Student Papers

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APA 7th ed. Fillable Word Template and Sample Paper

• APA 7th ed. Template Download this Word document, fill out the title page and get writing!
• Sample Paper APA 7th ed. Our APA sample paper shows you how to format the main parts of a basic research paper.
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APA Document Formatting (7th Edition)

Apa paper formatting, apa references list formatting, hanging indents for references list, formatting a powerpoint using apa style, additional resources.

Headings - APA Style Tips for formatting headings and using the automatic headings function of their word-processing program to create headings.

Sample Papers in APA Format Includes student and professional papers.

Paper Pre-Submission Checklist (APA Style)   A checklist to use before submitting your paper to ensure it follows proper APA formatting.

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

In-Text Citations: The Basics

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style  can be found here .

Reference citations in text are covered on pages 261-268 of the Publication Manual. What follows are some general guidelines for referring to the works of others in your essay.

Note:  On pages 117-118, the Publication Manual suggests that authors of research papers should use the past tense or present perfect tense for signal phrases that occur in the literature review and procedure descriptions (for example, Jones (1998)  found  or Jones (1998)  has found ...). Contexts other than traditionally-structured research writing may permit the simple present tense (for example, Jones (1998)  finds ).

APA Citation Basics

When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, like, for example, (Jones, 1998). One complete reference for each source should appear in the reference list at the end of the paper.

If you are referring to an idea from another work but  NOT  directly quoting the material, or making reference to an entire book, article or other work, you only have to make reference to the author and year of publication and not the page number in your in-text reference.

On the other hand, if you are directly quoting or borrowing from another work, you should include the page number at the end of the parenthetical citation. Use the abbreviation “p.” (for one page) or “pp.” (for multiple pages) before listing the page number(s). Use an en dash for page ranges. For example, you might write (Jones, 1998, p. 199) or (Jones, 1998, pp. 199–201). This information is reiterated below.

Regardless of how they are referenced, all sources that are cited in the text must appear in the reference list at the end of the paper.

In-text citation capitalization, quotes, and italics/underlining

• Always capitalize proper nouns, including author names and initials: D. Jones.
• If you refer to the title of a source within your paper, capitalize all words that are four letters long or greater within the title of a source:  Permanence and Change . Exceptions apply to short words that are verbs, nouns, pronouns, adjectives, and adverbs:  Writing New Media ,  There Is Nothing Left to Lose .

( Note:  in your References list, only the first word of a title will be capitalized:  Writing new media .)

• When capitalizing titles, capitalize both words in a hyphenated compound word:  Natural-Born Cyborgs .
• Capitalize the first word after a dash or colon: "Defining Film Rhetoric: The Case of Hitchcock's  Vertigo ."
• If the title of the work is italicized in your reference list, italicize it and use title case capitalization in the text:  The Closing of the American Mind ;  The Wizard of Oz ;  Friends .
• If the title of the work is not italicized in your reference list, use double quotation marks and title case capitalization (even though the reference list uses sentence case): "Multimedia Narration: Constructing Possible Worlds;" "The One Where Chandler Can't Cry."

Short quotations

If you are directly quoting from a work, you will need to include the author, year of publication, and page number for the reference (preceded by "p." for a single page and “pp.” for a span of multiple pages, with the page numbers separated by an en dash).

You can introduce the quotation with a signal phrase that includes the author's last name followed by the date of publication in parentheses.

If you do not include the author’s name in the text of the sentence, place the author's last name, the year of publication, and the page number in parentheses after the quotation.

Long quotations

Place direct quotations that are 40 words or longer in a free-standing block of typewritten lines and omit quotation marks. Start the quotation on a new line, indented 1/2 inch from the left margin, i.e., in the same place you would begin a new paragraph. Type the entire quotation on the new margin, and indent the first line of any subsequent paragraph within the quotation 1/2 inch from the new margin. Maintain double-spacing throughout, but do not add an extra blank line before or after it. The parenthetical citation should come after the closing punctuation mark.

Because block quotation formatting is difficult for us to replicate in the OWL's content management system, we have simply provided a screenshot of a generic example below.

Formatting example for block quotations in APA 7 style.

Quotations from sources without pages

Direct quotations from sources that do not contain pages should not reference a page number. Instead, you may reference another logical identifying element: a paragraph, a chapter number, a section number, a table number, or something else. Older works (like religious texts) can also incorporate special location identifiers like verse numbers. In short: pick a substitute for page numbers that makes sense for your source.

Summary or paraphrase

If you are paraphrasing an idea from another work, you only have to make reference to the author and year of publication in your in-text reference and may omit the page numbers. APA guidelines, however, do encourage including a page range for a summary or paraphrase when it will help the reader find the information in a longer work.