school receptionist personal statement

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Receptionist Personal Statement

• CV Templates & Advice

Are you applying for a new receptionist position but stuck on what to write in your personal statement for your CV? Don’t panic, we’re here to help. Here is our expert advice on what to include in your receptionist personal statement, as well as a template for you to follow.

We recommend that you use this short personal profile to make your skills and achievements shine. This 100-150 words should promote your strengths, achievements and key skills that relate to the role and successfully sell you as the ideal candidate.

Alternatively, you can read our generic guide for  how to write a personal statement .

What to include in your receptionist personal statement

Why you’re applying for the specific role.

• Highlight why you are applying for the role, and what appealed to you.
• Mention what has appealed to you about the company, ensure that you do your research and tailor your personal statement to each role.
• Provide information on previous work experience as a receptionist.
• Highlight the relevant subjects you have studied, or qualifications gained.
• Provide information on your School/College/University that you attended, if relevant.

Your Receptionist Experience & Skills

• Provide information on your previous receptionist role, mentioning key responsibilities and how they relate to the advertised position.
• Mention key skills that you possess and that helped you to manage previous workload.
• Highlight relevant qualifications, and ensure you mention communication and IT skills.

Receptionist Personal Statement Example

A polite, friendly and extremely capable receptionist, with a passion for delivering excellent administrative support. I hold excellent communication and listening skills, that allow me to communicate successfully with all clients and guests, face-to-face and over the phone. In my previous role I was responsible for answering the telephone, responding to emails, greeting guests and providing a range of administrative support. I am a great people person, therefore providing excellent customer service comes naturally. I have a working knowledge of Microsoft Office and other administrative tools. As a polite, enthusiastic, self motivated individual, combines with my experience and expertise, I believe that I would make a great asset to your administration team.

If you’re looking for further resources to help you with your receptionist job application, then you can choose from the options below:

• Receptionist CV Template
• Receptionist Cover Letter Template

Related links

• Personal Assistant Cover Letter Template

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School Receptionist Cover Letter Examples & Writing Tips

Use these School Receptionist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Receptionist Example 1
• School Receptionist Example 2
• School Receptionist Example 3
• Cover Letter Writing Tips

School receptionists are responsible for greeting and directing visitors, answering phones, and handling general inquiries. They also provide support to the administrative staff.

To be successful in this role, you need to be friendly, organized, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you get the job.

School Receptionist Cover Letter Example 1

I am excited to be applying for the School Receptionist position at ABC School. I have more than five years of experience in customer service and I possess excellent communication and interpersonal skills. I am confident that I would be an excellent addition to your team.

I have a proven track record of providing excellent customer service. In my previous role as a Receptionist at XYZ Company, I was responsible for greeting visitors and answering the phone. I also managed the front desk and ensured that the office was kept tidy. I frequently went above and beyond to help visitors and employees with their needs. I was highly praised by my supervisor for my exceptional customer service skills.

I have the ability to stay calm under pressure and handle difficult situations with grace. I am also proficient in Microsoft Office and have experience using various other software programs.

I am excited about the opportunity to join ABC School and contribute my skills and experience to your team. I look forward to hearing from you soon.

School Receptionist Cover Letter Example 2

I am writing to apply for the open School Receptionist position that I saw on your website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work for your school.

I have over three years of experience working as a receptionist in a school setting. I am familiar with all of the duties and responsibilities that come with this position, and I am confident that I can handle them all effectively. I am patient and efficient, and I have a strong customer service orientation. I am also skilled in handling multiple tasks simultaneously.

I am confident that I can be a valuable asset to your school. I am eager to learn and grow, and I am committed to providing the best possible service to your students and staff. I would be grateful for the opportunity to interview for this position, and I look forward to hearing from you soon.

School Receptionist Cover Letter Example 3

I am writing to express my interest in the school receptionist position that is currently available at your school. I have been working as a receptionist for the past three years and have gained valuable experience in this field. My previous employers have all praised me for my ability to work well under pressure, my positive attitude and my ability to multitask.

I have worked as a receptionist at both small and large companies and have gained valuable skills in dealing with people from all walks of life. I have also learned how to handle difficult situations with tact and professionalism. I believe these skills will be an asset to your school.

I am confident that I can perform well in any environment and look forward to the opportunity of working with you. Please find attached my resume for your review.

School Receptionist Cover Letter Writing Tips

1. show your customer service skills.

As a school receptionist, you’ll be the first point of contact for parents and students, so it’s important to showcase your customer service skills. Some great ways to do this include:

• Mentioning how you’ve helped resolve customer complaints in the past or how you’ve gone above and beyond to help customers in need.
• Explaining how you’re patient and efficient when it comes to handling multiple tasks simultaneously.
• Detailing your strong communication skills and how you’re able to build positive relationships with parents and students.

2. Customize your cover letter

When applying for a school receptionist position, it’s important to personalize your cover letter by highlighting your past experiences that have prepared you for this role. For example, if you have experience working with children, mention this experience in your cover letter and explain how you’re looking forward to using your skills in this new position.

3. Highlight your organizational skills

As a school receptionist, you’ll be responsible for managing the front desk and ensuring that all the administrative duties are carried out smoothly. To show hiring managers that you’re capable of handling these responsibilities, highlight your organizational skills in your cover letter. For example, explain how you’re able to keep track of multiple tasks simultaneously or how you’re able to stay calm under pressure.

4. Proofread your cover letter

One of the most important things to do when applying for any job is to proofread your resume and cover letter. This will help ensure that there are no errors in your application that could disqualify you from getting the job.

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School Receptionist: Job Description & Responsibilities

As educational institutions continue to grow, so does the need for organized and responsible personnel. One such personnel is the School Receptionist. This article will look at the School Receptionist job description, responsibilities, the importance of their role in educational institutions, and the benefits a School Receptionist can enjoy in their day-to-day work.

Explanation of School Receptionist position and responsibilities

The School Receptionist is a key member of staff in educational institutions. They are responsible for handling all incoming and outgoing phone calls, greeting and assisting visitors, and ensuring that the school runs smoothly. They are required to work closely with students, parents, teachers, and administrative staff to provide support and guidance.

In addition to their administrative tasks, the School Receptionist is responsible for maintaining a safe and secure environment within the school premises. They monitor the entrance and exit of students and visitors, regulate access to the school, and maintain school records.

Importance of School Receptionist role in educational institutions

The role of School Receptionist is critical to the successful operation of educational institutions. They are the first point of contact for all visitors to the school, and as such, they create the first impression of the institution. The School Receptionist is the face of the school, and they play a vital role in promoting the school’s image, values, and mission.

Furthermore, the School Receptionist is responsible for ensuring that school records are kept confidential and up-to-date. This includes maintaining attendance records, student data, and handling sensitive information.

Benefits of being a School Receptionist

Aside from the satisfaction that comes with helping to shape and mold the future generation, being a School Receptionist offers numerous benefits.

Firstly, School Receptionists typically enjoy flexible working hours, which enables them to attend to personal and family matters. Moreover, School Receptionists have opportunities for professional and personal growth as they get to interact with different members of the school community.

The School Receptionist is an integral part of any educational institution. Their roles and responsibilities are critical to ensuring that the school runs smoothly and that visitors are welcomed warmly. Being a School Receptionist also offers numerous benefits, including flexibility and opportunities for growth.

Job Description

As a school receptionist, you will be responsible for the smooth operation of the school’s front desk. Your core duties and responsibilities will include, but are not limited to:

Overview of job duties and responsibilities

• Greeting visitors, answering phone calls, and responding to emails
• Managing the school’s schedule and calendar
• Directing visitors to the appropriate areas of the school
• Maintaining accurate records and files
• Handling administrative tasks, such as photocopying and data entry
• Assisting with student enrollment, attendance, and records
• Liaising with teachers, staff, parents, and external partners

Required education and qualifications

To qualify for this position, you will typically need a high school diploma or equivalent. Additional education or training in office administration or customer service is a plus. Experience in a similar role, particularly in a school setting, is highly valued.

Skills needed for the position

As a school receptionist, you should possess excellent interpersonal and communication skills, both oral and written. You should be able to multitask and prioritize effectively. You must be detail-oriented and proficient in using office software and equipment, such as Microsoft Office and copiers. Proficiency in Spanish or other languages can also be beneficial.

Availability and work hours

The work schedule for school receptionists typically follows the school year calendar and is generally Monday through Friday during school hours. However, some schools may require receptionists to work before and after normal school hours or on weekends for special events or meetings. You should be flexible and willing to accommodate these schedules as needed.

A school receptionist is a vital member of a school’s administrative team. This role requires excellent communication, organizational, and multitasking skills, as well as a high level of professionalism and compassion. If you have a passion for helping others and working in a fast-paced environment, this could be the perfect job for you.

Receptionist Duties

As a school receptionist, your duties go far beyond greeting visitors and answering phone calls. Your role demands a high level of communication skills, organization, and multitasking abilities to handle diverse administrative tasks.

Greeting visitors and maintaining visitor records

Your first responsibility is to receive and welcome visitors to the school. You must be courteous, professional, and helpful in answering their questions and directing them to the appropriate department or person. Besides, you should maintain a record of visitors’ details, including their names, purposes of the visit, and the time they spent on the school premises.

Answering phone calls and responding to emails

As the first point of contact for callers, you will receive inquiries, complaints, and requests. You must possess excellent listening, understanding, and problem-solving skills to address these issues promptly and professionally. Additionally, you need to respond to emails and other written communications in a timely, accurate, and eloquent manner.

Scheduling appointments

Your role also involves scheduling appointments for parents, students, and staff members. You must maintain a calendar of events, meetings, and other schedules and notify the relevant parties in advance. You need to have excellent time-management skills to ensure that appointments do not overlap or conflict with each other.

Processing paperwork and documentation

As part of your administrative duties, you will handle various paperwork, forms, and documents. You must be detail-oriented, accurate, and proficient in data entry, filing, and record keeping. Besides, you should have a basic understanding of confidentiality and privacy laws to ensure that such documents are secure and confidential.

Handling administrative tasks

As the school’s front desk officer, you will perform various administrative duties, including typing, photocopying, faxing, scanning, and emailing documents. Additionally, you will help in updating school databases, preparing reports, and responding to queries from other staff members.

A school receptionist’s role is critical in ensuring the smooth running of a school’s administrative functions. Therefore, to excel in this role, you need to be an excellent communicator, an excellent multitasker, and be detail-oriented, among other essential skills.

Communication Skills

As a School Receptionist, communication skills are crucial to your success in the role. Excellent communication skills enable you to interact with students, parents, teachers, and staff members effectively. Furthermore, it helps in building relationships and fostering a positive school environment. Your communication skills reflect the school’s image, and thus mastery of this skill is essential.

To learn effective communication skills, consider taking professional training or attending workshops. You can also observe and model effective communication by watching experienced School Receptionists in action. Additionally, reading books on effective communication could also help you understand and sharpen your communication skills.

Dealing with difficult and challenging conversations is an inevitable part of your role as a School Receptionist. Despite your best efforts to maintain a positive school environment, conflicts and misunderstandings are bound to arise. However, with excellent communication skills, you can navigate these conversations with ease. Here are some tips on how to handle challenging conversations:

• Listen attentively and empathize with the other party’s feelings and sentiments.
• Avoid interrupting the other party and allow them to express their concerns and expectations fully.
• Gather all the facts and information necessary to address the issue effectively.
• Stay calm and avoid getting defensive or emotional.
• Offer solutions that satisfy both parties and ensure a positive outcome.

Multitasking while communicating is another critical skill that you must master as a School Receptionist. Multitasking is vital because you often have to handle multiple tasks simultaneously while communicating with different people. For instance, you may have to answer phones, reply to emails, and attend to visitors while attending to a student or teacher’s needs.

To multitask effectively while communicating, consider the following tips:

• Prioritize tasks based on their urgency or importance
• Learn to delegate tasks that can be performed by other staff members
• Use tools such as reminders and to-do lists to manage tasks effectively
• Stay focused on the task at hand and avoid distractions
• Learn to manage your time effectively to ensure that all tasks are attended to promptly.

Effective communication is a vital component of being a successful School Receptionist. Learning to communicate effectively, handle difficult conversations, and multitasking while communicating will help you excel in your role and create a positive school environment.

Technology Skills

Technology is at the heart of many school operations, and often times a school receptionist must have a firm grasp on a variety of technology skills. Here are some of the key skills required for a school receptionist:

Using school software and databases

As the gatekeeper of information, a school receptionist must be able to navigate various school-wide databases and software programs to retrieve information on students, faculty, and staff. This includes knowing the ins and outs of the school’s student information system, as well as any other databases or software that are used for attendance, grading, or scheduling.

Typing and data entry

In addition to knowing how to navigate various databases and software programs, a school receptionist must also have strong typing and data entry skills. As they are often responsible for recording and entering various types of information into school databases, a receptionist must be comfortable with typing quickly and accurately.

Managing social media accounts

Many schools have a social media presence, and a school receptionist may be tasked with managing and curating content for those accounts. This can include posting updates or event information, responding to messages or comments, and even creating graphics or other visual content to accompany posts.

A school receptionist must be comfortable with technology and willing to learn new programs and systems as needed. By mastering these technology skills, a school receptionist can help ensure the smooth operation and organization of their school.

Administrative Duties

As a School Receptionist, a major part of your responsibility is to maintain and organize student records. This is crucial because these records contain essential information that can be important in decision-making for school activities, promoting academic success, and ensuring student safety.

You will also be tasked with filing and record keeping, which is an essential administrative duty in any organization. Filing and record keeping involve creating and managing structured documentation, archiving files correctly, and utilizing technology for efficient access to data. As a School Receptionist, it is your duty to ensure that all records are up to date, accurate, and properly formatted.

Assisting with school events and functions is also another essential duty in your job description as a School Receptionist. You’ll be required to help organize and manage school events such as parent-teacher conferences, annual school concerts, sports day, or even graduation ceremonies. You’ll need to coordinate with other administrators, teachers, and other staff to ensure that all activities run without any glitches. The goal is to create a positive atmosphere where students can feel supported academically, emotionally and socially.

In addition, you may also be responsible for coordinating with parents, guardians, and stakeholders on various occasions such as meetings or consultations. You will need to ensure that everyone who requests an appointment with a teacher or other administrative members is properly booked, scheduled, and the necessary paperwork is in place.

Your day-to-day administrative duties will vary depending on the needs of the school. To effectively fulfill your responsibilities, you’ll need to have excellent organizational skills and be diligent and reliable in completing administration tasks. Attention to detail, time-management skills, and competency in managing electronic data systems are essential skills for every School Receptionist.

The Administrative Duties of a School Receptionist are critical to the school’s smooth running by providing well-organized and coordinated record-keeping, event monitoring, and administrative support needed for the daily operations of the school. Your efforts are vital to support both the students and the school’s faculty as they engage in successful education and drive the school’s mission.

Safety and Security

Ensuring the safety and security of students, staff, and visitors is a top priority for school receptionists. As the first point of contact for anyone entering the school premises, receptionists must be alert and proactive in responding to potential threats or emergencies.

Protocol for emergencies

Receptionists play a critical role in emergency preparedness and response. They must have a clear understanding of the school’s emergency protocol and be able to execute it efficiently in the event of an emergency. This includes notifying appropriate authorities, directing staff and students to safe areas, and providing updates and instructions as needed.

Monitoring CCTV cameras

CCTV cameras are an important tool for monitoring activity on school premises. Receptionists should be trained on how to effectively use the security cameras and be vigilant in monitoring them for any suspicious activity. If something out of the ordinary is observed, receptionists should immediately alert the appropriate authorities and take appropriate action to prevent any potential harm.

Dealing with unauthorized visitors

In order to maintain a safe and secure environment, it is important for receptionists to be able to identify and deal with unauthorized visitors. This may include asking for identification or verifying the purpose of their visit. If necessary, receptionists should be prepared to deny entry or contact the appropriate authorities to handle the situation.

Keeping confidential information safe

Receptionists often have access to sensitive and confidential information such as student records and personal identifiable information. It is essential for receptionists to maintain the confidentiality and integrity of this information. They should be trained on proper data security and privacy policies and be diligent in safeguarding any confidential information they come across.

Safety and security are key responsibilities of school receptionists. They must be well-trained in emergency response protocols, vigilant in monitoring security cameras, able to deal with unauthorized visitors, and committed to protecting the confidentiality of sensitive information. By fulfilling these responsibilities, receptionists can contribute to creating a safe and secure environment for students, staff, and visitors.

Interpersonal Skills

As a school receptionist, it is essential to possess excellent interpersonal skills to build strong relationships with students, parents, and faculty members. Building these relationships is critical since they form the foundation of a positive school culture, leading to increased student achievement and retention rates.

One of the key areas a school receptionist should focus on is conflict resolution. Due to the diverse backgrounds, opinions, and beliefs of staff and students, conflicts and misunderstandings can arise. Effective conflict resolution requires active listening skills, clear communication, empathy, and problem-solving abilities.

Dealing with sensitive situations and emotional reactions is another crucial aspect of the school receptionist’s role. This can involve comforting grieving parents or dealing with irate individuals. In such scenarios, the school receptionist should maintain composure, be empathetic, and provide information and assistance as needed.

Moreover, the school receptionist must be equipped with stress and anxiety management skills. The job can be stressful, especially during peak periods such as registration and exam time. Techniques, such as deep breathing, mindfulness, and time management, can be helpful in alleviating stress and anxiety.

The school receptionist plays a critical role in facilitating an excellent school experience for students, parents, and faculty. Possessing good interpersonal skills, including conflict resolution, handling sensitive situations, and managing stress and anxiety, is essential in carrying out the duties and responsibilities of the job effectively.

Examples of Successful School Receptionist

In this section, we will discuss successful School Receptionists and what makes them exceptional in their role.

Case studies of successful School Receptionist

One example of a successful School Receptionist is Mary. Mary has been working for the same school for 10 years and has built strong relationships with students, parents, and staff. She is known for her friendly and welcoming demeanor, and her ability to multitask and handle challenging situations.

Another successful School Receptionist is John. John is relatively new to the role, but he quickly adapted to the demands of the job. He is highly organized, efficient, and pays close attention to detail. John communicates effectively with the school community and resolves issues promptly.

What makes a School Receptionist exceptional

A School Receptionist can be considered exceptional if they possess the following qualities:

1. Exceptional Communication Skills

The ability to effectively communicate is crucial for School Receptionists. They must be able to convey information clearly, answer questions from students, parents, and staff with patience and professionalism, and be able to diffuse difficult situations.

2. Strong Organization and Multitasking Skills

School Receptionists must have strong organizational skills to keep track of numerous administrative tasks, student attendance, managing phone and email correspondence, and other duties. Multitasking and time management skills are highly valued in this role.

3. Positive Attitude

A positive attitude can make all the difference in creating a welcoming and supportive atmosphere for students, parents, and staff. School receptionists with a positive attitude help to set the tone for the entire school.

4. Compassionate and Empathetic

School Receptionists interact with parents and students experiencing various challenges, and they must approach these interactions with compassion and empathy. The ability to understand and provide support to those in need is highly valued.

Profile of a successful School Receptionist

An ideal profile of a successful School Receptionist includes the following:

Experience and Qualifications

A School Receptionist should have a high school diploma or equivalent, with office management experience, excellent computer and typing skills, and some customer service experience. Previous experience working in a school setting is highly desirable.

Personal Qualities

A successful School Receptionist should demonstrate strong communication, organizational, and multitasking skills. They should possess a positive attitude, show compassion and empathy, and be able to work independently.

Job Responsibilities

The responsibilities of a School Receptionist includes, but not limited to, answering phone calls and emails, welcoming visitors, managing student attendance, providing support to school administrators, managing schedules, and performing other administrative tasks as needed.

A successful School Receptionist is a valuable asset to any school. They play a critical role in ensuring students and staff can navigate the school environment smoothly. Potential hires should possess the necessary qualifications, personal qualities, and job responsibilities to be successful in this role.

Professional Development

As a School Receptionist, professional development is crucial to your success in your role. You need to be up-to-date with the latest developments in your industry and equip yourself with the skills and knowledge required to handle any challenges that come your way. Here are some ways to enhance your professional development:

Continuing Education Opportunities

Continuing education opportunities are a great way for School Receptionists to stay up-to-date with the latest advancements in their field. Taking classes, attending conferences, and workshops can sharpen your skills and keep you informed about the latest trends and technologies. You can look for opportunities offered by industry organizations, community colleges, and universities.

Certifications and Training

Getting certified can add more credibility and value to your resume. Certifications are typically designed to demonstrate your mastery of a particular subject. Earning certification can help you stand out from your peers and increase your chances of getting promoted. Some certifications that can be beneficial for School Receptionists include Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), and Google Certified Educator.

Networking with other School Receptionists

Networking with other School Receptionists can provide you with valuable insights and advice. Joining associations and attending local chapter meetings can help you interact and connect with other receptionists in your area. This can be an excellent way to share best practices, discuss new techniques, and learn about the newest technology being used in the field.

As a School Receptionist, investing in professional development is a great way to ensure success in your role. It is essential to keep yourself up-to-date with the latest trends and technologies in your field, and expanding your knowledge and skills will help you to become more valuable to your organization. By taking advantage of continuing education opportunities, earning relevant certifications, and networking with peers in your industry, you can take your career to the next level.

Future of School Receptionist Role

As with most professions, the role of the School Receptionist has undergone significant changes in recent years, with trends indicating further evolution. This section will examine some of the changes and trends, as well as the influence of technology, and provide insight into the future of the School Receptionist role.

Changes and Trends in School Receptionist Position

Traditionally, School Receptionists have been responsible for managing the administrative tasks of schools, such as greeting visitors, directing calls, and managing paperwork. However, the role has evolved to include a wider variety of responsibilities, including event planning, social media management, and data entry.

One significant trend in the School Receptionist position is the requirement for more advanced technical skills. As schools continue to adopt technology into their curriculum and operations, School Receptionists are expected to have knowledge of various software applications, as well as be able to troubleshoot technical issues.

Additionally, there is a growing demand for School Receptionists to possess excellent communication and interpersonal skills, as they often function as the “face” of the school. They must be courteous, professional, and able to communicate effectively with a diverse range of individuals.

The Future of Technology in the Role

The future of the School Receptionist role is closely tied to the evolution of technology. As schools continue to integrate technology into their operations, the School Receptionist will need to keep pace with new software applications and devices.

One trend that is likely to continue is the use of digital receptionist systems. These systems allow visitors to check in, manage their appointments, and even receive directions through a tablet or kiosk. This can free up the School Receptionist to focus on other tasks and reduce their workload.

Another trend is the use of chatbots or virtual assistant technology. These tools can be integrated directly into a school’s website or social media accounts, allowing visitors and parents to access information quickly and easily. School Receptionists may be required to manage and oversee these tools, as well as train others on how to use them effectively.

Future Expectations and Job Outlook

As schools continue to evolve, the expectations for School Receptionists are likely to become more complex. In addition to traditional administrative tasks, they may be required to manage communication channels, oversee technology systems, and manage events.

The job outlook for School Receptionists is healthy, with the Bureau of Labor Statistics projecting a 10% growth rate for administrative assistants and secretaries, which includes School Receptionists, between 2019 and 2029.

The School Receptionist role is evolving, with changes and trends indicating that they will need to be comfortable with technology and possess excellent communication skills. The use of digital receptionist systems and virtual assistants is expected to grow, while the need for skilled School Receptionists is projected to increase. Those interested in pursuing a career as a School Receptionist can expect to enter a dynamic and rewarding profession that will continue to evolve in the coming years.

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School Receptionist Resume Sample

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Work Experience

• No physical exertion required
• Somewhat stressful due to frequent student activity
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects
• Respond to visitor & parent requests as appropriate
• Greets every guest and caller warmly, providing information and assistance as needed
• Receives and distributes all mail, packages and other correspondents to their respective locations
• Review Calendar requested for conference room usage on campus. Approve or decline based on campus guidelines, and reassignment as needed. Print daily calendar for each conference room and place on doors
• Process payment request forms for front office expenses
• Participates in and completes training programs successfully offered to increase skill and proficiency related to assignments
• Reviews current developments, literature and technical sources of information related to job responsibility
• Follows company policies, and federal and state laws
• Ensures adherence to good safety procedures
• Consults directly with CSUSA personnel when applicable
• Greets and directs walk-in traffic providing general information and making referrals to offices and services as appropriate
• Answers phone inquiries by providing general information and/or connecting calls to offices and services as appropriate
• Maintains confidentiality of records as appropriate
• Serves as liaison for administrators and teachers
• Ensures Front Office is organized and information sheets for parents are stocked
• Maintains inventory of office supplies, ordering from outside vendors or bookstores, as needed within available budget with direction from Principal or Business Administrator
• Provides passes to students as appropriate
• Orients and situates substitute teachers
• Has the ability to work and interact with individual at all level of the organization
• Has the ability to organize, prioritize and manage multiple priorities
• Has the ability to prepare comprehensive business reports, including writing report sections, integrating content, and formatting business documents

Professional Skills

• Experience in clerical work in office setting
• Communicate and interact effectively with multiple stakeholders
• Has the ability to establish a set of operating principles and routines; driving projects to completion, while insisting on highest level of quality
• Embraces feedback and constructive criticism in the spirit of constant improvement
• Actively participates in professional development opportunities
• Takes on additional roles and responsibilities as assigned
• NVQ 2 or GCSE’s at A – C, or equivalent

How to write School Receptionist Resume

School Receptionist role is responsible for training, interpersonal, software, events, travel, immigration, finance, health, negotiating, spanish. To write great resume for school receptionist job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For School Receptionist Resume

The section contact information is important in your school receptionist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your School Receptionist Resume

The section work experience is an essential part of your school receptionist resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous school receptionist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular school receptionist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Education on a School Receptionist Resume

Make sure to make education a priority on your school receptionist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your school receptionist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in School Receptionist Resume

When listing skills on your school receptionist resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical school receptionist skills:

• Demonstrates proficient use of computer software – Windows (Word, Excel, Outlook, PowerPoint); Student Information System (SIS) and email communications
• Possesses good knowledge of company and departmental policies and procedures
• Has the ability to consistently be at work, be on time, follow instructions, respond to management direction and solicit feedback to improve performance
• Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; Oral (including presentations), Written, Interpersonal (active listening), Negotiating and Influencing

Related to School Receptionist Resume Samples

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CV examples

Receptionist CV

Ava, an adept Receptionist, utilises the Harvard CV template with a clear and uncomplicated design that highlights her daily responsibilities and accomplishments.

"Dependable and highly organised receptionist (CPD certified) with 5+ years of experience in providing exceptional customer service and managing administrative tasks efficiently."

Table of contents

Receptionist CV Writing Guide (Examples & Tips)

Receptionists serve as the first point of contact for many companies, making it crucial for them to effectively represent and promote the employer brand. Crafting a good receptionist CV is the best way to showcase your customer service, administration, and communication skills. 

Whether you're interested in becoming a receptionist or contemplating a career change , the process of writing a CV remains similar. It can be overwhelming to create a CV without a starting point. This article offers industry tips and a step-by-step guide to help you create a good CV tailored to your receptionist career goals.

Receptionist CV example

Download this receptionist CV example as PDF

Looking at this receptionist CV template, you can see Ava’s relevant experience and skills. She emphasises her ability to work under pressure in a fast-paced environment. She has opted for the professional Stanford template due to its simple yet widely accepted format.

Exploring cover letters? Take a look at the corresponding receptionist cover letter example !

Customise this receptionist CV sample

What should you include in a receptionist cv.

To create a modern CV , optimise the document for ATS , research the company thoroughly, and include all the keywords from the job post. Reviewing and editing your receptionist CV carefully is paramount to ensure it’s error-free and gives the best impression.

Below, you can find recommended sections to incorporate into your receptionist CV. Once you have included the essential information, consider adding optional sections such as awards or references .

For more tips, refer to how to improve your CV .

Set yourself apart with a strong personal profile

A CV for a receptionist personal statement, also known as a personal profile, is a section on a CV that aims to reflect one’s career aspirations and background. This statement provides a glimpse into what the applicant can offer before delving into experience and expertise. It’s also the first impression recruiters will get. Your personal profile summary helps differentiate your CV from others with similar qualifications and experiences.

Below are examples of personal statements at different skills and competency levels. A well-structured and compelling personal profile on a CV can increase your chances of being invited to an interview. Find out how to write a personal profile and discover proven strategies.

Receptionist Personal Profile Example

Diligent and personable Receptionist with a proven track record of efficiently managing front desk operations. Exceptional organisational and communication skills contribute to a welcoming environment for clients and visitors. Known for maintaining a high level of professionalism, consistently prioritise efficiency and courtesy to ensure a positive first impression and seamless daily operations at the front desks.

Receptionist with No Experience Personal Profile Example

Enthusiastic individual seeking a Receptionist role with a strong willingness to learn and contribute. Eager to leverage excellent interpersonal skills and adaptability to provide exceptional support in a professional setting.

Learn more on how to write a CV for a receptionist with no experience.

Medical Receptionist with No Experience Personal Profile Example

Detail-oriented and empathetic Medical Receptionist with a background in healthcare administration. Proficient in managing patient records, appointment scheduling, and ensuring a smooth flow of operations in a medical setting.

School Receptionist with No Experience Personal Profile Example

Proactive School Receptionist with a passion for creating a positive atmosphere for students, parents, and staff. Adept at handling administrative tasks and maintaining a welcoming front office for educational institutions.

Hotel Receptionist with No Experience Personal Profile Example

Experienced Hotel Receptionist with a focus on delivering outstanding guest experiences. Highly skilled in reservation management, check-in/check-out procedures, and providing exceptional customer service in the hospitality industry.

Front of House Receptionist with No Experience Personal Profile Example

Dynamic Front of House Receptionist known for excellent multitasking and communication abilities. Proven track record in managing diverse responsibilities and ensuring a seamless front office experience for both clients and staff.

Veterinary Receptionist with No Experience Personal Profile Example

Compassionate Veterinary Receptionist with a strong background in animal care environments. Skilled in handling client inquiries, scheduling appointments, and supporting veterinary teams to ensure smooth clinic operations.

Dental Receptionist with No Experience Personal Profile Example

Detail-oriented Dental Receptionist with expertise in managing patient appointments, billing, and maintaining a welcoming atmosphere in a dental practice. Proven ability to handle administrative duties with precision and professionalism.

For additional CV advice and tips for the above job profiles, refer to the following CV examples:

Hospitality

Elevate your CV with receptionist skills

As a receptionist, emphasise strong organisational and time management skills in your CV. Ultimately, you should focus less on aesthetics, like the design, and more on crafting a compelling document to showcase your skills and experience. More importantly, a CV should balance hard and soft skills, emphasising communication, listening, and empathy.

Refer to how to put skills on a CV for further guidance. Additionally, check out how you can boost your CV with language skills .

Mention work experience

When including work experience on a receptionist CV, listing all relevant job responsibilities and tasks highlighting your proficiency in the role is essential. Start each entry with the job title, employer name, and employment dates. Include any awards or achievements received during your tenure as a receptionist or another relatable customer service role, if applicable.

Front Desk Coordinator, Johnson Consulting, London, UK | 2020 - Present

Manage the front desk, greeting and assisting visitors, and directing calls to the appropriate personnel. Coordinate meeting room schedules and assist in organizing company events, ensuring smooth logistical operations. Maintain a high level of professionalism in handling inquiries, providing information, and resolving customer concerns.

Implemented a new visitor sign-in system that significantly reduced wait times and improved the overall experience for clients and guests.

Received positive feedback from management and visitors, acknowledging the enhanced efficiency and professionalism of the front desk operations.

Example of a receptionist with no experience:

Intern, Johnson Consulting, London, UK | 2023

Assisted in organising company events, demonstrating strong organisational and multitasking abilities. Collaborated with team members to support daily office functions and maintain a professional reception area. Completed a comprehensive internship focused on developing receptionist and customer service skills.

Gained hands-on experience in managing the front desk, including greeting visitors and handling phone inquiries.

Acquired proficiency in using office equipment, managing mail, and ensuring a tidy and organized workspace.

For more tips, refer to how to enter the workforce after graduating.

List education or other relevant qualifications

To become a receptionist in the UK, you need to have a combination of qualifications, knowledge and skills. Qualifications-wise, it is beneficial to have at least five GCSEs or equivalent – ideally including English language, maths and IT – although some employers may accept lower grades depending on the role. A-Level qualifications can be helpful but are not essential. Our education article further outlines how to structure is on a CV.

In addition to showcasing your qualifications, it is essential to highlight any relevant experience or volunteer work you have completed related to a receptionist role. Also, include any continuing professional development activities you have undertaken, such as training courses and seminars.

Refer to courses and certificates for more tips. Alternatively, consider the courses below to elevate your CV.

Professional Receptionist Course – IEAA Level 2

NCFE Level 3 Certificate in Principles of Business Administration

Receptionist Course by Live & Learn

Key takeaways

After reading this article, you're ready to kickstart your career documents and apply for receptionist jobs! The key to obtaining a desired receptionist job is planning and creating an eye-catching CV. Remember that using the 'working smarter, not harder' approach can give you more leads and eventually help you land your desired job.

Next steps?

Explore our range of CV templates and CV examples designed to align with your career objectives. If you find crafting a CV challenging, our CV Writing Service is here to simplify the process for you.

We suggest familiarising yourself with effective approaches to kickstart a compelling cover letter . This step can make a positive impression on employers, significantly enhancing your prospects of landing the perfect account management job.

What is the best format for a receptionist CV?

When writing your CV, using a professional and transparent format is essential. A CV will look different for everyone, depending on their situation and career goals. However, you should follow the most common format of writing a CV in reverse chronological order, with the most recent work experience listed first. If you have gained work experience, consider a skills-based CV to showcase your capabilities.

What are the top qualities of a receptionist?

The top qualities of a receptionist include strong communication skills, excellent customer service abilities, the ability to multitask and prioritise tasks, a professional attitude, problem-solving skills, organisation skills, and the ability to work independently. To reach a maximum impact, incorporate these qualities, skills, and attributes organically throughout your CV to make a lasting impression. Refer to our customer service or part-time CV example for more tips.

What does a receptionist do?

The responsibilities and duties of a receptionist are multifaceted; however, typically, they represent the first point of contact for visitors to a business, providing welcoming services and helping to direct customers if they require any assistance. They are responsible for answering incoming calls, taking messages, and transferring calls to the appropriate party. Receptionists’ office duties include filing documents, sorting mail and scheduling appointments. Lastly, receptionists often act as administrative assistants, taking notes and communicating with other departments in the business.

How to add Hobbies to a receptionist CV?

While core sections like education and work experience are essential, it's equally important to pay attention to additonal sections like hobbies and interests. See key tips below or refer to our article on how to list hobbies and interests on a CV.

Make sure to choose hobbies that are relevant to the receptionist role.

Select hobbies that reflect positively on your character and professionalism.

Keep it brief with only a line or two about hobbies is sufficient, focusing more on job-related skills.

What are the common mistakes to avoid when writing a receptionist CV?

A general rule of thumb for CV writing is to ensure the following:

Tailor your CV to highlight specific skills and experiences relevant to the receptionist position.

Ensure that you highlight key skills such as communication, organisation, and interpersonal abilities.

Avoid providing excessive detail about non-relevant experiences or including a lengthy personal statement.

Provide specific examples of achievements or responsibilities in previous roles to demonstrate your capabilities.

Pay attention to the formatting and layout for a polished and professional appearance.

Proofread carefully to eliminate any grammar or spelling mistakes that can detract from the overall quality of your CV.

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• CV Examples

Receptionist CV Sample and Writing Guide

Pick up the phone to job-hunting success with our receptionist CV writing guide. Own the front desk with expert tips, examples and a professional CV template.

Here’s the thing about being a receptionist. It’s hard work. You’re constantly multitasking juggling calls, visitors and constant additions to your admin task in-box. But when you try to actually describe all that in a CV, it just sounds dull. Hardly the sort of thing that’ll make you the star candidate for the best receptionist jobs.

But once you’ve learned to write a receptionist CV as compelling as the one below, this problem will be a thing of the past.

Read on and you’ll see a professional receptionist CV example you can adjust and make yours. Plus, you’ll learn an easy formula for writing a CV for receptionist jobs that will land you 10x more interviews than any other CV you’ve written in the past.

Here’s a receptionist CV example made with our builder.

Want to save time and have your CV ready in 5 minutes? Try our CV builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ CV templates and create your CV here .

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Receptionist CV made with our builder— See more CV examples here .

Looking for other CV writing advice? Read more here

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• How to Write a CV [Professional UK Examples]
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• 20+ Free CV Templates to Download
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Sample Receptionist CV Template

Ph: 0777 777 7777

Email: [email protected]

LinkedIn: linkedin.com/in/sairakhan_zety

Highly motivated receptionist with 5+ years experience in busy front desk roles. Immaculately presented with highly developed communication skills and pride in giving an outstanding first impression to clients and visitors. Looking to take on new challenges that enable my calm and focused approach to shine.

Work Experience

Receptionist

Cohen & Cohen, Southwark, London

June 2017—Present

• Provided excellent customer service by promptly answering and directing all incoming calls, reducing call waiting time by 20%.
• Ordered and distributed office supplies and achieved a 15% underspend on budget through supplier price negotiation.
• Performed a variety of general admin tasks including handling cash and credit payments.
• Logged in and filed incoming documents and client information whilst adhering to GDPR requirements.

Medical Receptionist

Grant Street Surgery, Lambeth, London

September 2014—June 2017

• Scheduled appointments managed the calendars of four GPs at a busy high street practice.
• Coordinated annual leave requests and daily scheduling of GPs to ensure optimal staffing levels, reducing average appointment waiting time by two days.
• Answered incoming calls, ensuring call waiting time was kept below 6 minute target.
• Maintained a hygienic and tidy reception area.

Level 2 Diploma in Reception Services, June 2014–September 2014

Wandsworth College, London, UK

A-levels: Business Studies, English Language, Accounting, September 2012–June 2014

Hammersmith Academy, London, UK

9 GCSEs including Mathematics and English, September 2010–June 2012

• Multi-line phone systems: extensive knowledge of call handling software, PBX and hybrid systems.
• Corporate scheduling: scheduled and re-scheduled diaries of senior staff members at short notice and rapidly made corporate travel bookings.
• Conflict resolution: acted as first point of contact for customer complaints, was able to direct their query correctly to ensure rapid resolution.
• Interpersonal communication: addressed a high volume of external and internal queries through a variety of channels.
• Written communication: took correspondence and drafted corporate emails and letters according to internal style guides.
• Urdu—fluent

Now, here’s the job-winning receptionist CV formula:

1. Use the Best Format for Your Receptionist CV

A receptionist is responsible for greeting visitors, resolving their queries and directing them to their destinations. The purpose of a receptionist CV is to show you can create a professional first impression of the company and handle all of the associated administrative tasks such as sorting correspondence and answering incoming calls and emails.

It’s hard work convincing a hiring manager that you’ve got what it takes to be the face of their company. And you’ve only got 8 seconds to do it. Here’s how to make those seconds count.

• Choose the right type of CV format . The best choice for a receptionist CV is chronological format. It’s the one hiring managers are most familiar with and highlights your top selling point. Your work experience.
• Layout your CV correctly. Set the page margins to one inch on each side, left align the text (don’t use justification) and double space between each section. This creates plenty of white space , which is easy on the eye and helps recruiters find what they need fast.
• Choose a professional CV font that’s easy to read. Arial, Helvetica and Cambria are three great choices.
• Keep it concise. The best CV length is no more than two pages.
• Save your CV as a PDF to keep your formatting intact.
• Don’t include a photo, or any personal info like your marital status or date of birth. 

Read more about CV Layout: How to Layout a Professional CV

2. Write a Receptionist CV Personal Statement

Just like you make the first impression for your employer, a CV personal statement, or personal profile makes the first impression for your CV. It’s a short paragraph that has to grab the hiring manager’s attention and keep them engaged. 3–4 sentences is all that stands between you and “computer says no.” But don’t let it intimidate you, just answer these 3 questions and you’ll be set. 

• Who are you? 
• What can you offer to the employer? 
• What are your career goals? 

Answer the questions differently depending on how much experience you have. If you’re an experienced receptionist then follow these tips.

• Sit down and make a master list of all your selling points as a receptionist. Include all of the professional experience and skills and abilities that help you to excel.
• Then refer to the job description in the advert, list the skills and experience it requires and match it up with 3–4 points from your own list.
• Use these points to write a personal profile targeted to the receptionist job you’re applying for.

If you’re writing a student CV or applying for entry-level receptionist jobs then do this.

• Again, make a master list of skills and experience. Think of your education and any other jobs you’ve had. Then list those that are transferable to being a receptionist, like customer service and administrative skills.
• Choose 3–4 items from your list that are relevant to the job and combine them with passion for the role, and knowledge about the employer to prove that you’ll be a good fit.
• Put this all together into a personal profile targeted to the job.

Whatever your experience, you’ll find this section easier to write if you leave it until last. It’s much easier when you’ve got your experience, skills and education ready to refer to.

Now for the part where you really get to show off your receptionist superpowers. Your work experience section.

Check out this guide for even more tips on how to write your personal profile: How to Write a CV Personal Statement [20+ Examples]

3. Dial-Up an Impressive Receptionist Job Description

Unreasonable customers, even more unreasonable bosses, the life of a receptionist can be challenging. It takes experience to handle those challenges with aplomb. Here’s how to show you can deal with everything that the job throws your way:

• List your most recent role first and work back from there. That’s why this type of CV format is called reverse chronological.
• For each position, include your job title, the name of your employer, dates of employment (use “present” as the end date if you work there now), then up to six bullet points describing the job.
• Start your bullet points with a CV action word like operated, performed or prepared, to give them maximum impact.
• Write about measurable achievements, not just your duties. Don’t just say what you did, prove how well you did it.
• Use the PAR (Problem Action Result) formula and accomplishment statements to structure your bullet points. 
• Target your CV work experience section to the job description. Note the skills and experience the employer is looking for and match your experience to what’s required.

Want even more good CV advice? Check out our guide: 20+ CV Tips and Advice for Job Application Success

4. Include an Education Section in Your Receptionist CV

It’s an easy section to overlook, but hiring managers still expect to see an education section that’s correctly laid out and contains the info they require. Here’s how to get it right on your receptionist CV. 

• School leavers should include the name of the school, its location, and the years you attended. Include individual subjects for your A-levels. But for your GCSEs you only need to mention Maths and English, many employers look for passes in these subjects as a minimum requirement.
• If you went to uni include the university name, years attended, and the name of your degree. If you’re still studying include an expected graduation date.
• Got a relevant qualification in admin or reception services? Then include the name of the institution, the name of the certificate including its NVQ level and your start and finish dates.
• If you’ve just left school or graduated and don’t have much experience then change the order of your CV and put this section before your work experience section.

5. Show Off Your Receptionist CV Skills

It’s not easy to juggle constant phone calls, a stream of visitors and still keep up with your admin tasks. It takes a lot of skill to survive on the front line of the workplace battlefield. So don’t sell yourself short. Write a CV skills section that shows the very best of your hard-won abilities.

• Go back to the job advert, read the job description and list which skills are needed. 
• Now make a list of all of your own skills, check out your work experience and education sections for inspiration.
• Then compare the two lists, see what matches, and list 5–10 of those on your CV.
• Include a mix of soft skills, hard skills and technical skills.
• For each skill, add a single sentence showing how you demonstrate it. Don’t just show, tell . E.g. Multi-line phone systems : extensive knowledge of call handling software, PBX and hybrid systems.

These skills would look great on a receptionist CV:

Receptionist Skills for a CV

• Office supply management
• Multi-line phone systems
• Corporate scheduling
• Customer service
• Interpersonal communication skills
• Problem-solving
• Leadership skills
• Conflict resolution
• Attention to detail
• Reliability 

Read More: Best List of Skills to Put on a CV [Top Skills & Examples]

When making a CV in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building your CV here .

When you’re done, Zety’s CV builder will score your CV and tell you exactly how to make it better.

6. Add Additional Sections to Your Receptionist CV

Consider this. On average, 118 people apply for every job and only 20% of those get an interview. If you want to be part of the 20% you’ve got to make your CV stand out. Adding extra sections is a perfect way of getting your job application in the yes pile. Here are some suggestions.

• Can you speak another language? Foreign language skills are needed at all levels of the workforce and are a great choice for a receptionist CV. Especially if your role involves dealing with international customers and clients.
• Volunteering is also a surefire win. 82% of managers prefer to hire people with volunteering experience.
• You could also include projects, achievements, awards and hobbies. Just keep it relevant to the job and ensure it helps you stand out as a candidate.

7. Consider a Cover Letter

As a receptionist, you’ve probably written a letter or two in your time. They’re still part and parcel of office work and an important addition to your CV, too. More than half of employers say they’re a must have.

This is how to write a cover letter .

• Use the right cover letter format . 
• Start your cover letter with a ‘hook’. Show passion for the role and the employer and include an impressive professional achievement.
• Show how your skills and experience will help you to excel as a receptionist. Making sure you tailor this to the job you’re applying for.
• Include a cover letter ending with a call to action asking to meet or schedule a phone call to discuss the role further.
• Stick to the right cover letter length .

Want a more detailed checklist for your cover letter? Read more: What to Include in a Cover Letter for a Job

One more tip for success. Follow up. If you haven’t heard back within one week, follow up with the employer by email or phone about the status of your application. It’s a simple gesture that can make all the difference.

And that’s it. You’re ready to take your pick of the best receptionist jobs going.

Plus, a great cover letter that matches your CV will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

See more cover letter templates and start writing.

Thanks for reading. Got any job hunting tips and tricks you’d like to share? Maybe you’re looking for a specialist role and writing a hotel receptionist CV or medical receptionist CV. Is there anything you’d like me to explain in more detail? If you’ve got any questions at all, please use the comments section below. I’m looking forward to hearing from you.

About Zety’s Editorial Process

Our editorial team has thoroughly reviewed this article to ensure it follows Zety’s editorial guidelines . Our dedication lies in sharing our expertise and providing you with actionable career advice that offers you real value. Every year, the quality of our content attracts 40 million readers to our site. But that’s not all – we conduct original research to gain a detailed understanding of the labour market. We take pride in being cited by top universities and leading media outlets in the UK and worldwide .

• https://digitalcommons.wku.edu/cgi/viewcontent.cgi?article=1461&context=stu_hon_theses
• https://www.pcc.edu/staff/tmaldona/wp-content/uploads/sites/114/2018/08/Samples-of-a-PAR-formula-statements.pdf
• https://www.ubalt.edu/campus-life/career-center/career-services-online/career-cycle/documents/Writing%20Accomplishment%20Statements.pdf
• https://www2.deloitte.com/content/dam/Deloitte/us/Documents/us-deloitte-impact-survey.pdf

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Receptionist Cover Letter: Examples & Ready-To-Use Templates

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

1. Receptionist Cover Letter Examples

Example #1: mid-level receptionist candidate, example #2: entry-level receptionist candidate (no experience), 2. how to write a cover letter for receptionist jobs step by step (template), 1. follow the rules of business cover letter formatting, 2. make a professional receptionist cover letter header with contact information, receptionist cover letter header template, 3. introduce yourself and identify the job to which you’re applying, receptionist cover letter sample: introduction, 4. emphasise your relevant strengths, cover letter for a receptionist: middle paragraph, 5. describe why you want in, receptionist cover letter example: your motivation, 6. end with a clear call to action and a proper sign-off, sample cover letter for receptionist: call to action & formal closing, about resumelab’s editorial approach, was it interesting here are similar articles.

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Email for Sending a CV: What to Write + Sample CV Email

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Home » CV Examples » Administration » School administrator assistant

School administrator CV example

It’s not just about teachers and pupils – school administrative assistants are vital to keep things running smoothly at primary and secondary institutions. To show that you’re up to the job, you’ll need a top-rate CV for school office administrator roles. To make thing easier, we’ve pulled together some great CV templates and all the advice you’ll ever need on the school administrative assistant job description and how to make your CV fit the bill.

• Our customers have been hired by : * Foot Note

Taking the time to study this school admin assistant CV sample is a great way to obtain the information that you need to create your very own CV, complete with the precise formatting and information. If you are seeking a new a job as a school admin assistant, it is essential to create a CV that best reflects your related skills and abilities while also highlighting your main strengths.

You can use this school admin assistant CV sample as a model, along with other CV examples on our site, to help you appreciate what you should include when you produce your own CV, and you can also use the format that is set out here to guide you.

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Sample school administrator CV

• Visual Example
• Text Example

Kevin Knight

99 Cunnery Rd

Manchester M3 7GJ

07912345678

[email protected]

Professional summary

Methodical School Administrator brings attention to detail and strong software skills. Experienced in office environments and adaptable to changing policies, procedures and requirements. Seeks opportunities to improve workflows and eliminate recurring problems.

Work history

March 2020 – Current

Falinge Park Highschool – Rochdale

School Administrator

• Facilitated smooth day-to-day operations of multi-academy school, overseeing 1,200+ students and 100+ teaching staff.
• Achieved quality goals, guaranteeing curriculum was current and in line with Core Curriculum Standards.
• Implemented new behaviour intervention programme, cutting student discipline incidents by 45%.

November 2017 – March 2020

The Blue Coat School – Oldham

• Reviewed stationery suppliers to identify cost-saving opportunities, resulting in £4,000 annual savings.
• Recommended student engagement initiatives that resulted in 15% increased student attendance.
• Maximised parent engagement by maintaining communication through social media.

January 2015 – November 2017

Edustaff – Manchester

Administrative Assistant

• Helped senior clerical staff complete daily workloads.
• Managed incoming and outgoing calls for busy office.
• Improved current filing system by moving to cloud-based storage solution.
• Parent engagement strategies
• Stationery control
• Curriculum coordination
• Report writing
• Prioritisation and time management
• Social media knowledge
• Business administration
• Inventory purchasing

Stockpot College

A-Levels English Literature, Mathematics, Business Studies, IT

School administrator CV templates

Choosing the right format for your school administrator cv.

The choice of format can make or break your school administrator CV. We’re not just talking about the design – but as a rule of thumb, stick to professional colours, simple fonts, and conventional font sizes. Instead, the focus here is the layout and structure of your CV.

The two go-to CV formats are reverse-chronological and skills-based. In most cases, you’ll want to use the first, which comprises contact details and a personal statement followed by your work history, skills, and education. With work history making up the majority of this CV format, there’s a clear emphasis on experience and how you’ve put your skills into practice.

Candidates who are reaching for the first wrung on the school administrator ladder may want to try the skills-based CV, where work history is much shorter or even omitted. That’s made up for with a larger skills section, using heading for skills groups and specific examples of competencies.

How to write a CV for a school administrator

The duties of an administrative assistant in a school range from welcoming visitors and managing emails to monitoring attendance and ordering supplies. But how do you show that you’re ready for those responsibilities in a CV?

In the following few sections, we’ll run through how to write a CV, from basics like contact details and education to the all-important experience and skills:

Outlining education on a scheduler CV

What contact details should i include in my school administrator cv, school adminstrator personal statement, adding experience section to your school administrator cv, school administrator skills to include in your cv, get education right on your school administrator cv.

Whether it’s your basic English and Maths to tick a box for recruiters or PMP certification to set you apart from the rest, education is an important section to include for all scheduler candidates.

So, what should you include? As we’ve touched upon, you can start from your most recent, highest qualification and work back to high school – as long as you keep it concise. There’s no need to list all of your GCSEs, for example, but you might want to say “including English and Maths,” as these are the main two subjects recruiters are interested in.

For each educational milestone, you’ll need to list:

• The level of qualification
• The qualification title, subject or course title
• The name of the school, college, university, or awarding body
• Dates for the start and end of your study period, or just the date of completion or qualification

Example of education for a scheduler CV

NVQ Level 3 – Business Administration Slough College 2017

GCSE – 10 A to C grades Queensway High School 2014

Contact is key for any CV. In short, recruiters need to know how to get in touch with you via their preferred method of communication. That includes phone, email and even post – not to mention your name. Include the following at the top of your school administrator CV and make sure everything is completely accurate:

• First and last name
• Postal address with postcode
• Phone number – mobile, home, whatever’s best to reach you on
• An up-to-date and work-appropriate email address

Example of contact section for a school administrator CV

Sarah Lawson 111 This Road This Town TO3 4WN 01243 711711 [email protected]

Like the front desk or reception at a school, your personal statement is tasked with greeting recruiters and guiding them in the right direction.

In 2-3 sentences, you should focus on key skills that are important to the school administrative assistant job description. It’s also a good idea to touch upon your understanding of the relevant policies, procedures and software.

Above all else, your personal statement should make recruiters want to read on, so keep it concise, positive, and on-point.

Example of personal statement for a school administrator CV

Organised and efficient school admin assistant who is able to skilfully handle various tasks demands with calm composure and efficiency. Experienced at dealing with confidential issues as well as managing the schedules of high-level administrators and collaborating with all departments in the educational system in order to produce the desired results. Specialises in analysing data and preparing detailed yet concise reports.

Ambitious school admin assistant with 3 years of experience in an educational setting. Skills include organisation, communication, and unwavering diligence. Looking for a secondary school role to develop administration skills while improving standards for teachers and pupils.

When your work affects both teachers and pupils, it’s imperative that schools choose a candidate that can hit the ground running. Experience demonstrates this, and it’s important to include everything recruiters need to verify your work history.

To start with, list up to 4 previous roles with:

• Start and end dates (or present for an existing role)

Underneath each job, you should list 3-6 of your most important duties or responsibilities to sum up your role. A top tip here is to vary what you include for different jobs, so you can showcase a wider range of competencies as well as keeping recruiters engaged.

For example, if you’ve mentioned report writing and data analysis at one job, why not cover schedule management and meeting organisation in another?

Example of work experience for a school administrator CV

Senior School Admin Assistant at the Ministry of Education, London | March 2020 – Present

• Welcomed visitors to the office, screened visitors and managed the administrator’s schedule.
• Coordinated with senior staff in preparing agendas for meetings.

Junior School Admin Assistant | the Ministry of Education, London | September 2017 – March 2020

• Met with students as well as instructors and administrators and worked with them on various different projects.
• Managed the head administrator’s calendar.
• Planned agendas and transcribed notes for a range of departmental meetings.

When searching an administrative assistant, school recruiters are looking for a combination of both hard (technical) and soft (transferable) CV skills

Hard skills for school administration jobs

• Pupil and parent engagement
• Inventory management
• Data analysis

Soft skills that are nice to have

• Time management
• Written and verbal communication
• Good phone and email manner
• Calm under pressure
• Social media awareness

It goes without saying that education is important to the decision makers at any school. You should highlight a passion for education in your personal statement. This can then be backed up by your own achievements in a dedicated education section.

Start with your most recent qualification, as this will typically be your highest educational achievement. For each stage of your academic career, include the following details:

• Qualification level
• Subject or course title
• Institution name
• Start and end dates or completion date

Example education section for a school administrator

Bachelor of Science: Business Administration at London University | London, England | 2004-2007

A levels: English (A) Maths (A) Social Science (B) at North London College | London, England | 2002-2004

Dos and don’ts for school administrator CV writing

Do show your understanding of relevant issues.

Unlike other admin roles, the duties of an administrative assistant in a school are completed in a sensitive education environment. As well as being around children on a day-to-day basis, that means making decisions that impact those children. Where possible, show an understanding for (or experience with) issues like child welfare, data protection, and confidentiality

Do highlight your education

While private sector firms might be a bit more flexible with their criteria, most schools will want evidence of basic Maths and English skills in a CV for school office administrator. Be sure to list your GCSEs and any other relevant qualifications in a dedicated education section.

Don’t write a generic CV

Not all applicants for school administrative assistant roles will have specific experience in a school setting. If you’re coming from a business background, make sure your experience is as relevant and transferable as possible. Rather than focusing on increasing profits and liaising with clients, discuss how you worked to a budget and improved service levels.

Don’t forget a cover letter

With schools being such an important part of children’s lives, recruiters will want to get as much information as they can about candidates before narrowing down their search. A school administrative assistant cover letter is a great way to provide a little more detail about your experience, background, and how you fit the role. It will also keep your CV concise, as you have a dedicated place to expand on the CV’s brief points about skills and experience.

Your school administrator CV questions answered

How do you write a cv for a school administrator.

A good school administrator CV covers everything recruiters need to know in clear, concise sections:

• Personal statement to introduce your key skills, qualities, and experience
• Work history, summing up your previous 3-4 roles and the main responsibilities
• A list of 6-10 key skills
• Qualifications including educational achievements or in-work training that’s relevant to the role
• You’ll also need to include your contact details to make it easy for recruiters to get in touch

What does an administrative assistant for a school do?

School administrative assistants take on a variety of tasks related to the day-to-day running of a school, including:

• Managing and adding to data and information systems
• Producing reports on attendance, pupil attainment or overall school progress
• Producing and distributing printed materials
• Communicating with students or parents
• Assisting with pupil welfare
• Managing inventory for the office and/or school
• Answering calls and assisting with queries
• Greeting visitors

What are the top 3 skills of a school administrator?

The most valuable skills for a school administrator are soft, transferable skills which assist with their wide range of responsibilities. Computer literacy, organisation and clear communication are amongst the most sought-after qualities.

What is the average school administrative assistant salary (UK)?

In the UK, school administrative assistants can expect to earn around £20,000 – £22,000. This is based on a full-time role, with part-time salaries calculated pro-rate. As an example, the average salary for a school administrator working 15-20 hours a week will typically be around £8,000-10,000.

What are some school administrative assistant interview questions?

As well as asking why you want the role, interviewers will typically ask you to discuss real-life situations relating to the duties of an administrative assistant in a school. They may also ask you to explain how you would deal with a difficult situation, such as a distressed pupil or reduced school budget.

How do you tailor a CV to school administrator roles?

As a general rule, CVs shouldn’t mention the specific role or employer they’re applying for. But that doesn’t mean you can tailor your CV to the role in question. The school administrative assistant job description can help you do exactly that, giving you a better idea of the specific duties and responsibilities, which you can then reflect in your work history and skills section .

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Get your CV ready for school administration jobs

You’ve seen how it’s done with CV examples, read our advice, and had your burning questions answered. Now it’s time to get started on your own school administrator CV.

Our online builder is ready and waiting with pre-made CV templates and content tailored to school administrative assistant jobs. Simply enter your details, choose a design and content that’s right for you, then customise with a few finishing touches.

*The names and logos of the companies referred to above are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with myperfectCV.

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School Receptionist Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the school receptionist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Respond to inquiries from staff members, students, and the general public
• Demonstrate regular and prompt attendance
• Maintain visitor log and issue visitor passes
• Responsible for routing calls promptly and correctly to the proper staff person or voicemail, correctly and politely take messages when necessary
• Maintain a neat, welcoming & organized office environment
• Attend to sick and injured students, administer medication and ensure all medical incidents are properly documented
• Maintain student medical, student early dismissal, visitor, and parent volunteer logs
• Assist with the receipt and distribution of student materials, including homework requests
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc
• Assist with the scheduling of teacher conferences
• Perform other duties as assigned
• Greet and direct campus visitors
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists
• Receive, sort, and distribute mail, messages, documents, and other deliveries
• Instructs and assists staff in using office machines
• Works happily with children, young adults, and parents of all backgrounds
• Opening and closing the office and conference rooms, ensuring they are stocked with supplies, and prepared each day
• Directs phone callers and guests properly
• Please go to www.kippsa.org and click on the Join the Team tab
• Screen visitors and parents using a background check scanner system
• Organizes, secures, and maintains reception area
• Ability to understand and follow basic instructions and guidelines
• Ability to apply common sense in performing job
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Use standard office equipment including personal computer and peripherals
• Occasional light lifting and carrying (less than 15 pounds)
• Work with frequent interruptions
• Maintain emotional control under stress

3 School Receptionist resume templates

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• Performs routine office tasks such as filing, photocopying, faxing, etc., ensuring confidentiality and security of office space, student files, and all information pertaining to students, parents, and staff in accordance with KIPP guidelines
• Receives payment for varying school items, services, fees, and fundraising from staff, families, and the student body; accurately maintain the cash receipt logs and weekly submittal to Finance
• Stays abreast of upcoming events and activities
• Creates and edits correspondences, newsletters, memos, etc. as assigned
• Establishes and maintains cooperative working relationships, and effectively communicates with staff, families, student body, and community at large based on trust and respect
• Organizes workload and prioritizes demands to meet deadlines
• Assist students with routine medical needs as necessary; performs routine first aid as needed
• Manage daily execution of student transportation change requests and report out to all required parties

School Receptionist Resume Examples & Samples

• Warmly greet all visitors to the school and direct them to the appropriate place or person; Respond to visitor & parent requests as appropriate
• Serve as primary contact for all school communication via phone
• Responsible for sending direct mail and other notices that need to be sent home by the school
• Log and reconcile daily attendance
• Update Illuminate with address and student information changes as needed
• Accept mail and deliveries and route to appropriate recipient
• Provide administrative support to the Office Associate and School Business Operations Manager
• Assist as necessary with school events
• Assist with data entry and special projects as needed
• Maintain a neat, welcoming & organized office environment
• Creates and edits correspondences, newsletters, memos, etc., as assigned
• Routinely monitors office copy machines, serves as point of contact for service of machines, ordering paper, etc
• Routinely assesses supply needs, and assists ASLO in purchases for front office and teacher tank
• Orients substitutes to roles and responsibilities, unlocks classrooms for substitutes when a teacher is absent
• Serves as intermediary to custodial team for daily classroom needs (spills, cleanups, etc.)
• Handle Verification of Enrollment Requests

Middle School Receptionist Resume Examples & Samples

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Assist students, teachers, and parents as needed
• Assist parents in checking students in and out of school
• Provide clerical assistance as needed
• Supervise office aides
• Demonstrates regular and prompt attendance
• High school diploma or GED
• One year clerical experience in office setting, including basic computer skills
• Ability to communicate effectively; manage multiple priorities and projects; use computer and application software; possess effective organization, communication, and interpersonal skills; perform job requirements with limited supervision

High School Receptionist Resume Examples & Samples

• Skills in communication; Bilingual/Spanish preferred
• Ability to manage multiple priorities and projects; bilingual/Spanish preferred; use computer and application software; demonstrate effective organization, communication, and interpersonal skills; follow written instructions; perform job requirements with limited supervision

Related Job Titles

School Receptionist Resume Examples

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City, State, Zip Code

Home: 000-000-0000 | Cell: 000-000-0000

[email protected]

Talented and qualified School Receptionist with a passion for children and education looking to use my skills for the betterment of a school in need

• Friendly with students parents and visitors
• Great communication skills needed to run a school office
• Exceptional computer skills with the ability to learn and implement new programs when needed
• Ability to form professional relationships with other staff members as well as school families
• Understanding of local state and federal school policies and regulations
• Answer student parent and visitor inquiries
• Answer phone calls transferring to proper department or taking a detailed message
• Draft documents to be used to distribute school information
• Collect information from new students
• Maintain confidential student records input data and file appropriately
• Order supplies and curriculum needed for the classroom
• Answered phone calls and transferred to correct location
• Scheduled appointments and reservations as needed
• Organized school schedule and calendar and published for staff and students
• Order supplies for both office and classrooms
• Performed clerical duties such as copying faxing emailing sorting mail etc.
• Communicated with teachers staff and students regarding school news and changes to the schedule or calendar
• Made student class schedule including electives lunch etc.

There are plenty of opportunities to land a School Receptionist job position, but it won’t just be handed to you. Crafting a School Receptionist resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.

View All Receptionist Resumes

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Writing Your Personal Statement for Medical School Applications

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Many individuals who send me inquiries about medical school ask how I can help them build a strong narrative throughout the application cycle. Good question! I start with my criticism of the entire concept of a “narrative” which I view as something linear, something that has a start and a finish. The writing components of your medical school application should be  layered  rather than linear. Let me explain.

I like to start my applicants with a worksheet that asks them to describe all activities they believe are relevant to their medical school application. I also ask them to provide an expanded resume with dates and hours spent because often they capture experiences on the resume that are not reflected in the worksheet that would benefit their application. 

The goal of the worksheet is to capture what experiences have shaped their path and I ask many questions that serve to identify themes or character qualities that occur across multiple activities and experiences. Themes are a good way (though not the only way) to structure a personal statement. For example, an applicant may have a strong theme of community emerging from service projects, casual work experiences, and special interests within the medical field. This theme will help the candidate organically incorporate multiple examples into the personal statement without it feeling like a disparate list of accomplishments. The worksheet is also a good place for me to get to really know a candidate as it provides a complete overview of their experiences and aspirations. It’s also a good sample of their writing – Do they write with a good level of detail? Are they able to tell a story to illustrate a particular point? How deeply do they reflect? All of this helps me understand how best to coach them going forward so their writing remains authentic but develops increasing refinement. 

Once I have a worksheet, I recommend a detailed structure for the personal statement as well as a careful selection of activities and experiences to support the theme (or the character qualities). I start with the personal statement because this is the focal point of an application. It frames, informs, and contextualizes your activities and your secondaries. Although it can’t capture everything about the person you are, it provides a statement of the essentials for understanding the experiences that have shaped your aspirations as a future physician and the kind of physician you hope to be. 

Next comes the layering, I alluded to earlier. Your personal statement will likely focus on 3-5 key experiences Your activities list will name 15 experiences, including the 3-5 mentioned in the personal statement. Your “most meaningful” experiences will be present in your personal statement, so extra care must be taken to write these in a way that adds depth without being repetitive. Your secondary essays will then mention experiences on and off that list (off the list experiences usually come into play when discussing one’s own upbringing and personal diversity). All these layers will join together to create a cohesive vision (rather than a linear narrative) of you as a candidate. This vision will shift slightly for each institution you apply to, as you cannot write and submit every secondary you develop to every school of medicine. Even so, each vision will still be a true representation of you. 

Your interview is yet another layer. To ensure this layer is well executed, I advise applicants to review their application in full to remember the vision of yourself you presented to them. This is the “you” they know. I then advise applicants to be consistent with that “you” but also to limit repetition when you answer their questions. Interviews are an opportunity for depth and detail, yet another layer. To limit repetition and add depth, I advise making a list of recent things that have happened since applying: accomplishments, work experiences, awards/publications, recent events that have changed or further engrained your perspective. The more questions you can answer with recent examples, the less likely you will be to tell them things they may already know. If you know it is a closed application interview, this is not quite as critical. But they might read the application after the interview, so you want to present yourself as someone who is constantly growing and learning. Which of course you are!

Three Major Medical School Application Services:

All major application services require an  activities section ; pay attention to the slight differences in character limits and number of allowed activities.

American Medical College Application Service ( AMCAS )  is the AAMC’s centralized medical school application processing service. It permits up to 15 activities with a 700-character limit for each, except for three most meaningful activities which allows up to 1325 additional characters each.

The American Association of Colleges of Osteopathic Medicine Application Service ( AACOMAS )  is the centralized application service for U.S. osteopathic medical schools. It has no limit on the number of activities (but remember quality is more important than quantity) and allows 600 characters per activity.

Texas Medical and Dental Schools Application Service ( TMDSAS )  is the common application service for dental, medical, podiatry, and veterinary schools in Texas. It also has no limit on the number of activities and allows a 300-500 character-limit on each (depending on the type of activity), except for the three most meaningful activities which allows up to 500 additional characters each.

A graduate education is increasingly necessary to advance careers, increase income and enjoy employer-sponsored health coverage and retirement plans, and applying successfully for a graduate or professional degree requires careful planning. Elizabeth LaScala PhD, Founder of Doing College and Beyond provides personalized guidance throughout the graduate and professional degree admissions process, whether you are currently studying at the undergraduate level or are already working in your career. Call (925) 330-8801 or visit Elizabeth at her website to learn more.

Elizabeth LaScala

I am a dedicated Independent Educational Consultant that guides college, transfer and graduate and professional school applicants through the complex and competitive world of admissions. I help students... More by Elizabeth LaScala

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